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City Council Minutes 06-26-2000MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, June 26, 2000 - 7 p.m. Members Present: Roger Belsaas, Roger Carlson, Clint Herbst, Brian Stumpf and Bruce Thielen. Members Absent: None Mayor Belsaas called the meeting to order at 7 p.m. and declared a quorum present. 2. Approve minutes of regular council meetina- of June 12, 2000. ROGER CARLSON MOVED TO APPROVE THE MINUTES OF THE JUNE 12, 2000 REGULAR COUNCIL MEETING. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of adding items to the agenda. Bruce Thielen requested that setting a meeting date for the Personnel Committee meeting be added to the agenda. Clint Herbst requested that a discussion of the construction work at the Monticello Community Center be added and Roger Carlson asked that traffic concerns on CSAR 75 also be added to the agenda. 4. Citizen comments/petitions, requests and complaints. ►M�"T: 5. Consent Agenda. A. Consideration of authorizing annual fireworks expenditure for Riverfest celebration. Recommendation: Approve expenditure of $8,000 for the Riverfest fireworks display. B. Consideration of an amendment to the Interim Use Permit allowing operation of the Alternative Learning Program in an I-1 District; Consideration of an amendment to the Zoning Ordinance allowing public and private educational institutions as a conditional use in the I-1 District; and Consideration of an application for a conditional use permit allowing a public institution to operate in an I-1 District. Applicant: WAG Partnership/ Alternative Learning Program. Recommendation: Move to send the item back to the Planning Commission for further review. Clint Herbst requested that Item 5B be removed from the consent agenda for discussion. BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH ITEM 5B BEING REMOVED. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED 1 Council Minutes - 6/26/00 UNANIMOUSLY. 6. Consideration of items removed from the consent agenda for discussion. Item 5B, the proposed amendment to an interim use permit to allow the Alternative Learning Program to be situated in an I-1 District was removed from the consent agenda for further discussion. Clint Herbst emphasized that at the Planning Commission meeting, the Planning Commission had discussed at length the requested amendment. The Planning Commission was adamant that the Alternative Learning Program should not remain in the industrial park. It was the understanding that in granting the interim use permit that this use of industrial zoned land would be short term. The Planning Commission did not feel public institutions should be situated in an industrial district. While the Planning Commission indicated there was no problem with the program, they did not feel it belonged in the I-1 District. It was pointed out that the interim use permit would be in force until August, 2001 which allows the school district time to consider other locations for the program and there would be no purpose in the Planning Commission considering this item again at this time. CLINT HERBST MOVED TO DENY THE REQUEST TO SEND THE MATTER BACK TO THE PLANNING COMMISSION. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. CLINT HERBST MOVED TO DENY THE INTERIM USE PERMIT AMENDMENT TO EXPAND THE BUILDING BASED ON A FINDING THAT THE USE IS INTENDED TO BE TEMPORARY AND EXPANSION OF THE BUILDING IS INCONSISTENT WITH THAT INTENT. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. BRIAN STUMPF MOVED TO DENY THE ZONING ORDINANCE AMENDMENT BASED ON A FINDING THAT THE SCHOOL USE IS NOT COMPATIBLE WITH THE ACTIVITIES IN THE INDUSTRIAL DISTRICT OVER THE LONG TERM. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 7. Consideration of resolution authorizing sale of $1,645,000 G.O. Improvement Bonds for Project 98-25C, Chelsea Road West. Rick Wolfsteller provided background information on the project which is currently under construction, noting the estimated project cost that would be assessed, the amount that would be covered by the trunk fee charges and the City's share of the project. It was explained that the City is picking up the cost for trunk sewer, trunk watermain and trunk storm sewer. Rusty Fifefield from Ehlers and Associates reviewed with the Council the terms and conditions of the proposed bond sale. 2 Council Minutes - 6/26/00 CLINT HERBST MOVED TO ADOPT THE RESOLUTION AUTHORIZING THE SALE OF $11645,000 IN G.O. IMPROVEMENT BONDS FOR PROJECT 98-25C, CHELSEA ROAD WEST AS RECOMMENDED BY EHLERS AND ASSOCIATES. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 8. Consideration of accepting 1999 audit report. Rick Borden from Gruys Borden Carlson & Associates was present and reviewed the audit report for the year ending December 31, 1999. He noted that the general fund overall balance had increased by approximately $790,000 and that the City's financial situation was good. He also pointed out that there will be changes in the next few years in the financial reporting and audit requirements for municipalities and explained what some of the proposed changes were. BRIAN STUMPF MOVED TO ACCEPT THE 1999 AUDIT REPORT AS PRESENTED. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 9. Consideration of extension of 30" sewer from County Road 75 through railroad. Brett Weiss, City Engineer, and John Simola, Public Works Director provided information about the proposal to extend the trunk sanitary sewer from its termination point on the Bondhus property to south of the BNSF railroad. Bondhus is proposing to place additional fill on their property and the school district is requesting completion of the ponding area. Both of these items, if done, would make extending the sewer line through this area more difficult so it was being proposed to consider the extension of the sewer at this time. Bret Weiss explained how this segment of trunk sewer fit into the City's comprehensive sewer system and also supplied some preliminary cost figures for the proposed work which is estimated at $318,912. BRUCE THIELEN MOVED TO APPROVE THE FEASIBILITY AND COST STUDY FOR THE EXTENSION OF THE TRUNK SEWER FROM COUNTY ROAD 75 TO THE SOUTH SIDE OF THE BNSF RAILROAD AND AUTHORIZE PREPARATION OF PLANS AND SPECIFICATIONS UPON RECEIPT OF AN EASEMENT FROM THE BONDHUS CORPORATION AND THE ADDITIONAL EASEMENTS NEEDED TO EXTEND THE SEWER TO I-94. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 10. Consideration of an amendment to the zoning ordinance for auto sales in the B-3 District allowing for a principal building smaller than 4,500 square feet. Applicant: Dunlo Motors. A special meeting of the Planning Commission was held prior to the Council meeting to consider the requests of Dunlo Motors for an amendment to the zoning ordinance that would allow utilization of the building on the former Wendy's site for the purpose of conducting auto sales. Steve Grittman, City Planner, summarized for the Council the Planning Commission review and discussion of the request. The recommendation of the Planning Commission was that the zoning ordinance be amended to allow for a minimum size structure of 2,500 square feet and a building Council Minutes - 6/26/00 to site area ratio of 6%. The Planning Commission also directed the staff to bring back an alternative that would graduate the floor area to site area on larger sites so that as the size of the site area increases so does the building area. CLINT HERBST MOVED TO APPROVE THE ZONING TEXT AMENDMENT AS RECOMMENDED BY THE PLANNING COMMISSION ALLOWING A MINIMUM SIZE STRUCTURE OF 21)500 SQUARE FEET AND A BUILDING TO SITE AREA RATIO OF 6% BASED ON THE FINDING THAT THE AMENDMENT IS CONSISTENT WITH THE CHARACTERISTICS OF THE B-3 DISTRICT. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 11. Consideration of an amendment to the conditional use permit for auto sales in a B-3 District issued to Dunlo Motors. Dunlo Motors request for a conditional use permit to operate auto sales in a B-3 District was approved by the Planning Commission on May 2, 2000. Dunlo Motors came back to the Planning Commission in June to request changes to the conditional use permit relating to the fencing and channel island. BRIAN STUMPF MOVED TO APPROVE THE CONDITIONAL USE PERMIT FOR DUNLO MOTORS TO ALLOW AUTO SALES IN A B-3 DISTRICT SUBJECT TO THE FOLLOWING CONDITIONS AS AMENDED BY THE PLANNING COMMISSION: 1. Retain landscaped island north of the building but reduce in size to allow traffic to circulate. 2. Install five foot wide landscaped green space along west and south boundary lines, in accordance with the Zoning Ordinance requirements for parking areas and as approved by City staff 3. Install continuous concrete curbing along the west side protecting the landscaping from the parking area. 4. Total refinishing/re-paving of the entire parking lot. 5. Fencing installed on south side to buffer "The Playhouse "from the auto dealer on left side to be agreed on by Peterson Ford, Dunlo Motors, The Playhouse and the City. 6. Compliance with the amendment to the Zoning Ordinance providing for minimum structure size of 2,500 square feet and a building site to area ratio of 6%. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. The Council discussed setting a date for a meeting of the Personnel Committee to discuss vacation and sick leave accrual limits and also possible changes in working hours. A meeting was set for 6 p.m. on Monday, July 24, 2000. Clint Herbst expressed frustration with the problems occurring with the Community Center building such as the flooring and the pool which you wouldn't expect to happen in a new building. He hoped that these problems would not discourage staff from keeping on the contractor to assure that all work was completed and all defective work corrected. He also asked if the staff could come up with a dollar figure for lost revenue for all the times the pool has been closed. There was also discussion on the acoustics in the Mississippi Room. Fred Patch indicated that the acoustics were designed for when the room was Council Minutes - 6/26/00 being used as a reception hall and the acoustics that were suitable for that purpose were not suitable for a meeting room. The staff is checking into options for improving the acoustics and preliminary cost figures run $10,000-$15,000. Roger Carlson explained that he has been contacted by residents about the truck traffic on West Broadway. The concern was not only the speed of the truck traffic but the amount of truck traffic utilizing the road so early in the morning. There was also concern about traffic on East River Street. ROGER CARLSON MOVED TO DIRECT STAFF TO CONTACT THE SHERIFF'S DEPARTMENT REGARDING TRAFFIC CONCERNS ON WEST BROADWAY AND EAST RIVER STREET. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 011ie Koropchak, Economic Development Director, updated the Council on the bus tour and golf outing and presented the Council with updated community profile information. 12. Consideration of payment of bills for June. BRUCE THIELEN MOVED TO APPROVE PAYMENT OF BILLS FOR JUNE. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 13. Adjourn. BRIAN STUMPF MOVED TO ADJOURN AT 8:40 P.M. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Recording Secretary L" 6