City Council Minutes 06-14-2021REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, June 14, 2021— 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Charlotte Gabler and Brian Hudgins
Absent: Jim Davidson and Sam Murdoff
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Gabler moved approval of the agenda with the addition of
approving CET Grant direction. Councilmember Hudgins seconded the motion.
Motion carried unanimously.
C. Approval of Meeting Minutes
• Special Meeting Minutes from May 24, 2021
• Regular Meeting Minutes from May 24, 2021
• Special Meeting Minutes from June 4, 2021
Councilmember Gabler moved approval of the three sets of minutes.
Councilmember Hudgins seconded the motion. Motion carried unanimously.
D. Citizen Comments
None.
E. Public Service Announcements
• Movie in the Park is Friday, June 18.
• Music on the Mississippi is Wednesday, June 23.
F. Council Liaison Updates
• EDA — Mayor Hilgart noted that the EDA discussed the TIF support for
Duffy Development, approved extension of lease agreement between
EDA and Parks Department, GMEF loan application, update on
billboard lease termination process, update and feedback regarding
developer interest for multi -family development and approved a
preliminary development agreement with Deephaven.
• CMRP — Angela Schumann provided an update and noted that the
partnership discussed an Economic Development Agreement and
Economic Development District
• IEDC — Councilmember Hudgins commented that the IEDC discussed
Wright County American Rescue Plan funding and timeline and
update on Xcel Energy recent outage.
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• Planning Commission —Angela Schumann noted that the Planning
Commission meeting included plats for Deephaven 2 and an
extension for Conditional Use Permit for Country Club.
• Library Board — Councilmember Gabler provided an overview of their
circulation numbers, programs, and building and maintenance issues.
F. Department Update
• Public Works Annual Update— Matt Leonard, Public Works Director/City
Engineer, gave his annual update.
• Construction Update — Matt Leonard provided a construction update on
Fenning Avenue Project and 1-94 Project. He noted that if the State
doesn't have a budget there is the potential to stop projects that have
state inspectors on it.
• New Website Update — Rachel Leonard presented the new City Website
that went live on June 7, 2021.
2. Consent Agenda:
Councilmember Gabler moved approval of the consent agenda excluding items I and
R. Councilmember Hudgins seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a $2,986,042.45.
B. Consideration of approving new hires and departures for city departments.
Action taken: Approved the hires for MCC and terminations for MCC and Liquor
Store.
C. Consideration of approving the sale/disposal of surplus city property for the
Parks Department. Action taken: Approved as presented.
D. Consideration of adopting Resolution 2021-36 accepting donations of $10,000
from Cargill for Fire Department Special Response Unit, $1,539 from DNR and
$5,000 from All Elements for the Fire Department fire pump skid, $1,041.10 in
plants/flowers from Donna Dunkerson, and $3,300 from various sponsors for the
Farmers Market Power of Produce Kids Club program. Action taken: Adopted
the resolution accepting donations.
E. Consideration of adopting Resolution 2021-37 accepting a grant from the Central
MN Arts Board in the amount of $6,156 for MontiArts "A Mile in Their Shoes"
project. Action taken: Adopted the resolution accepting the grant.
F. Consideration of approving an application for a temporary liquor license for the
Church of St. Henry's fall festival on August 29, 2021. Action taken: Approved
the temporary liquor license.
G. Consideration of approving an on -sale liquor license for Cocktails on Broadway,
LLC located at 126 W. Broadway. Action taken: Approved the on -sale liquor
license.
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H. Consideration of approving a Special Event Permit allowing exclusive use of West
Bridge Park and related assistance in conjunction with the Brewfest event on
August 21, 2021. Applicant: Monticello Lions Club. Action taken: Approved the
special event permit for Brewfest contingent on: continued site plan and
coordination with the Streets Superintendent and Parks Superintendent;
continued coordination with the Chief Building Official on any tent permits that
may be needed; verification of trash and portable bathroom services for the
event; verification of notification to affected local businesses and residents
within a 2 -block radius of the park by the permit holder, no later than two
weeks prior to the event; and event coordination with the Wright County
Sheriffs Office.
I. Consideration of approving a telework policy and revisions to the current flexible
work arrangement policy language. Action taken: ITEM WAS REMOVED FROM
THE CONSENT AGENDA.
J. Consideration of approving a full-time IT technician position. Action taken:
Approved the full-time IT technician position.
K. Consideration of approving the engineering technician position. Action taken:
Approved the engineering technician position.
L. Consideration of adopting Resolution 2021-38 supporting Tax Increment
Financing assistance and letter of support for PUD flexibility for tax credit
application for Duffy Development for a 59 -unit affordable housing project at 7th
Street and Elm Street, Great River Addition. Action taken: Adopted the
resolution supporting Tax Increment Financing assistance and approved letter
of support for PUD flexibility for tax credit application for Duffy Development.
M. Consideration of assignment of development contract and Planned Unit
Development for Carlisle 6th Addition from Carlisle Village, LLC to LGI, Inc. Action
taken: Approved the assignment of the development contract for Carlisle
Village 6th Addition from Carlisle Village, LLC to LGI, Inc., subject to
replacement of required letters of credit and certificate of insurance.
N. Consideration of adopting Resolution 2021-39 accepting a petition and calling for
a public hearing on June 28, 2021, for a vacation of temporary easement as
legally described as Deephaven. Action taken: Adopted the resolution accepting
a petition and setting public hearing for June 28, 2021.
O. Consideration of approving a six-month extension of an amendment to
Conditional Use Permit for accessory structure in an A -O (Agriculture/Open
Space) District to accommodate an open, covered patio over existing outdoor
entertainment space. Applicant: Monticello Country Club. Action taken:
Approved a six-month extension valid through November 24, 2021 for the
amendment to Conditional Use Permit with conditions as previously approved
on May 26, 2020.
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P. Consideration of confirming termination of billboard leases with Lamar Outdoor
Advertising Company and Reagan Outdoor Advertising, LLC; Outlot A, Country
Club Manor. Action taken: Approved terminating the billboard leases with
Lamar Outdoor Advertising Company and Reagan Outdoor Advertising, LLC on
EDA owned land at Outlot A, Country Club Manor.
Q. Consideration of awarding contract with MBI Construction for the installation of
the DAF skimmer and scraper mechanisms at the WWTP for a total cost of
$23,000. Action taken: Approved the contract with MBI Construction.
R. Consideration of authorizing the purchase of a 2022 Ford F250 Truck and an
aluminum contractor's box for a not to exceed amount of $47,000 and to declare
the 2003 Ford 150 as surplus. Action taken: ITEM WAS REMOVED FROM THE
CONSENT AGENDA.
2A. Consideration of items removed from the consent agenda for discussion
Consideration of approving a telework policy and revisions to the current flexible
work arrangement policy language.
Councilmember Gabler removed the item because there was a question on
whether this should have been brought back to the Personnel Committee. The
Mayor expressed concern about the new policy and requested that employees
only be allowed to request two days per week. Councilmember Gabler also
questioned whether the policy could be a pilot program for one year. Staff
responded that these two conditions could be added to policy.
Councilmember Gabler moved approval of the telework policy with the
stipulation that employees could only request two days per week and that the
policy would be on a trial basis from June 2021 to June 2022. Mayor Hilgart
seconded the motion. Motion carried unanimously.
R. Consideration of authorizing the purchase of a 2022 Ford F350 Truck and an
aluminum contractor's box for a not to exceed amount of $47,000 and to declare
the 2003 Ford 150 as surplus
Councilmember Hudgins removed the item and question the reason for a larger
size truck. Mike Haaland, Streets Superintendent, responded that the larger
vehicle is more versatile and has more power for the type of equipment they
need to haul.
Councilmember Hudgins moved approval of purchase of a 2022 Ford F350
Truck and an aluminum contractor's box. Mayor Hilgart seconded the motion.
Motion carried unanimously.
4. Regular Agenda:
A. Added Item: Confirming the CET Grant funding Phase I direction and approval of
fiscal analysis in the amount of $13,230.
This item was brought forward from the special meeting for official approval.
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Councilmember Gabler moved to confirm the CET Grant Phase I direction and
approval of fiscal analysis in the amount of $13,230. Councilmember Hudgins
seconded the motion. Motion carried unanimously.
5. Adjournment:
By consensus, the meeting was adjourned at 7:15 p.m.
Recorder: Jennifer Schreibe
Approved:
Atter, .
) \J ( City Administrator
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