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City Council Agenda Packet 04-23-2007 AGENDA REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, April 23, 2007 - 7 p.m. SPECIAL MEETING: CITY ADMINISTRATOR EV ALUATIONIBIOSOLIDS FINANCIAL OPTIONS WORKSHOP - START TIME 5 P.M. Mayor: Clint Herbst Council Members: Wayne Mayer, Tom Perrault, Brian Stumpf and Susie Wojchouski I. Call to Order and Pledge of Allegiance 2A Approve minutes of March 22, 2007 Special Council Meeting - Fiber Optics 2B. Approve minutes of the April 6, 2007 Special Council Meeting - Annexation 2C. Approve minutes of April 9, 2007 Special Council Meeting - Biosolids Workshop 2D. Approve minutes of April 9, 2007 Regular Council Meeting 3. Consideration of adding items to the agenda. 4. Citizen comments, petitions, requests and concerns. 4A. Presentation by Monticello-Big Lake Hospital 5. Consent Agenda: A. Consideration of ratifying hires and departures MCC and liquor store. B. Consideration of approving monthly renewal of pawn shop license for Walt's Pawn Shop. C. Consideration of approving annual liquor license renewals. D. Consideration of reviewing information on sign mounted traffic counting devices and approving purchase of either sign mounted device or traffic speed monitor, trailer and LED display. E. Consideration of approving advertising for Part-time Finance Clerk. F. Consideration of approving a request for a charitable gambling license for the MS Society, Mn Chapter 00562 at Monticello Liquor, 130 East Broadway. G. Consideration of approving request for a charitable gambling license for the Monticello Lions at Blue 360 Sports Bar, 1114 Cedar Street. H. Consideration of a request to approve preliminary and final plat for Monticello Business Center, a commercial subdivision in a B-4 District. Applicant: Wal-Mart Real Estate Business Trust. Agenda Monticello City Council April 23, 2007 Page 2 1. Consideration to approve a resolution authorizing conveyance of city property to the HRA in and for the City of Monticello. J. Consideration to adopt a resolution approving a Business Subsidy Agreement between the Housing and Redevelopment Agreement in and for the City of Monticello and WRE, LLC. K. Consideration of approval of plans and specifications and authorize advertisement for bids for the 2007 Street Reconstruction program, City Project No. 2007-01 C. L. Consideration of accepting donation for Fire Department equipment from Wal-Mart and Land of Lake Choirboys. M. Consideration of approving a temporary liquor license for St. Henry's wine tasting event on June 15, 2007. N. Consideration of request for authorization to obtain appraisals for Chadwick/Spike properties. O. REMOVED FROM AGENDA P. Consideration of establishing petty cash fund and fund balance for MCC for ballfield conceSSlOns. 6. Consideration of items removed from the consent agenda for discussion. 7. Public Hearing _ Consideration of adopting proposed assessment roll for delinquent utility bills and certification of assessment roll to County Auditor. 8. Public Hearing _ Consideration to approve a resolution adopting of the modification to the Redevelopment Plan for Central Monticello Redevelopment Project No. 1 and the establishment ofTIF District No. 1-38 therein and the adoption of the TlF Plan therefore. Applicant: WRE, LLC dba Walker In-Store. 9. Review of financing options for biosolids project. (See information from workshop) 10. Consideration of action relating to bids received for the biosolids project. 11. Consideration of approving an amendment to the Monticello Zoning Ordinance Chapter 3-5[ f] as related to the exterior storage of vehicles in rear yards in residential districts. Applicant: City of Monticello. 12. Consideration of establishment of an overlay district applied to properties along River Street and an amendment to the Monticello Zoning Ordinance Section 3-3[ f] regulating front yard setback averaging. Applicant: City of Monticello. ~ Agenda Monticello City Council April 23, 2007 Page 3 13. Consideration of cost sharing for overlay of 85th Street - All information will be provided Monday night. 14. Review of bids for Water Tower Painting and consideration of award of bids, City Project No.2007-05C. 15. Review of Proposals for Public Works Needs and New Facility Study. 16. Consideration of appointing representatives to Monticello/Big Lake (s) Joint Planning Committee and Refrain from Submitting Annexation Request. 17. Approve payment of bills for April. 18. Adjourn. Council Minutes: 4/6/07 MINUTES SPECIAL MEETING - MONTICELLO CITY COUNCIL Friday, April 6, 2007 -1:00 p.m. Members Present: Wayne Mayer, Tom Perrault, Brian Stumpf and Susie Wojchouski. Members Absent: Clint Herbst Others Present: Chris Hood, legal counsel; Bret Weiss and Steve Ische from WSB & Associates, Inc.; Bruce Westby, City Engineer and Jeff O'Neill, City Administrator. 1. Call to Order. Acting Mayor Brian Stumpf called the special meeting to order at I :00 p.m. Introduction of staff and Council were made. Acting Mayor Stumpf then turned the meeting over to City Administrator, Jeff O'Neill. 2. Discussion of proposed annexation a!!:reement between Hi!!: Lake Township and the City of Hi!!: Lake and discussion of options for the City of Monticello to preserve influence in the development on the south side of the river. Wayne Mayer stated that in talking to his contacts in the City of Big Lake, they were all aware of the special meeting that the City of Monticello was conducting relating to the proposed annexation between the City of Big Lake and Big Lake Township and they were concerned about the City of Monticello moving ahead with action on this matter. Jeff O'Neill briefly summarized the history of the proposed annexation noting that for several years Doug Erhammer and his development group have been looking to develop a 26 acre site in the area of the River Inn. The proposed development which includes the Calpas property is proposed for housing units and 8 commercial sites. In discussions with Big Lake, the response of Clint Herbst and former Councilmember, Glen Posusta was that development should not occur in this area for some period of time and that the City did not want to leap into annexation. Jeff O'Neill noted that the response did not necessarily reflect the opinions of the full Council. Recently a conditional use permit was granted for outside storage for a pipeline supplier, which prompted Clint Herbst to say the City may need to step in to keep that kind of development from occurring. The City wants a "go slow" approach to development. More recently discussions of an annexation proposal between the City of Big Lake and Big Township came up which raised concerns about development.. Jeff O'Neill submitted a drawing of the St. Cloud area which had a similar layout to Monticello with the river. He noted that it required major changes to the downtown area of St. Cloud to accommodate the traffic. At this time the City of Monticello has no plans in place to accommodate this kind of growth if the annexation takes place. Wayne Mayer said regardless of who develops this area, the burden would fall on the City of Monticello for the I Council Minutes: 4/6/07 roads. Jeff O'Neill stated the City of Big Lake felt that once transportation issues for the City of Big Lake were resolved then development should be allowed for this area. Bret Weiss didn't know how the proposed annexation would impact traffic since it is not known what is developing. He emphasized the City of Monticello is not taking land to develop it but taking land so that it can be developed at the appropriate time. This is not a land grab but a defensive mechanism. Chris Hood commented that the City is involved in a legal process. The orderly annexation allows certain things to happen. Once the annexation is approve, property, if requested by the owner, can be annexed within 30 days. To preserve the City of Monticello's legal rights to have a say in the planning for this area would require action such as filing a notice of intent. Ultimately the goal of the City of Monticello would be to enter into an agreement with the City of Big Lake and Big Lake Township on the long term development pattern. Big Lake wants to move forward with annexation and development. He felt development could be some time off because the City of Big Lake is looking at bringing infrastructure into this area. However, providing service will be an impetus for development. Once annexed by Big Lake, Monticello's boundaries are locked in. Chris Hood asked what the Council thought the City should look like in 20 years or so. The legal process of annexation by the City of Big Lake is forcing the City to go forward with a legal process that would slow the annexation and development process down. This legal process could extend for 12-14 months. This would keep Big Lake from proceeding with annexation and give time for planning to be done before development could occur. The City of Monticello would lose its legal rights if Big Lake moves forward with filing their orderly annexation. The State of Minnesota must approve the orderly annexation within 30 days. In filing a contested case, Monticello must give the township 30 days notice. Big Lake could be done with their annexation before the City could give proper notice to the township. To preserve the City's legal rights, the City would have to act today. Chris Hood felt unless the City maintains its bargaining strength the City has nothing to bring to the table to influence the development in the annexation area. There are three options. 1) Do nothing. Big Lake would move forward with their plan for annexation and establish land use for the annexed area. 2) Send Big Lake a letter telling them of the City of Monticello' s concern and asking them not to move forward with the annexation agreement. There is no guarantee the City of Big Lake would comply with the City's request. If the annexation goes forward the City has no influence in the area. 3) The City of Monticello files an annexation petition with the state. The City files Notice of Intent to Annex and that happens before Big Lake's orderly annexation agreement takes place. Ultimately some kind of action has to be taken by the City of Monticello today. Chris Hood believes the area will develop but the question is under what entity's jurisdiction. He felt the area immediately across the river would develop within 2-5 years. A decision as far as Council action has to be made today. He indicated that the City of Big Lake did not include Monticello in any discussions relating to this area. The City has to comply with the legal procedures in order to preserve their rights. Chris Hood added that the City could always pull the contested case annexation resolution at a later date. Action would give Monticello bargaining power with the City of Big Lake, Big Lake Township and the developer. Wayne Mayer agreed with Brian Stumpfs comment that Monticello's history with annexation has not been rosy but Wayne Mayer felt across the river Monticello is dealing with a very different situation. Brian Stumpf felt it was a matter of perception. It will appear that Monticello is trying to grab the land rather than using the annexation as a method to force the 2 Council Minutes: 4/6/07 other communities to the table to resolve planning issues. Bret Weiss said this is not a hostile annexation but a method to get items discussed. Chris Hood felt there needs to be a global planning on what is happening in the area. Without taking action to preserves the City's rights now the City has no leverage for future negotiations. Chris Hood suggested once the notice is signed the City should contact Big Lake to let them know that Monticello initiated the annexation petition to slow the development process down. The law is the law and this is how the City must proceed. Chris Hood said it is basically the same process as the City followed with Monticello Township in that the State will open the hearing and set up a mediation process. If the issues cannot be settled in mediation, Monticello would have to decide whether they would continue to pursue the contested case. Wayne Mayer asked about the time line once the petition is filed. Once the petition is filed the State has 30-60 days to set up a hearing. Wayne Mayer asked how long mediation could go on. Chris Hood said 12 months. Bret Weiss said WSB & Associates did a study some time ago about extending utilities across the river. Erhammer had asked Bret Weiss to update the costs contained in the study. It was felt that Monticello could get services to this area sooner than the City of Big Lake. Brian Stumpf noted the offset to the cost of extending utilities would be the tax valuation when property develops. Brian Stumpf asked if Monticello will be responsible for traffic caused by the Highway 10 by-pass. Wayne Mayer said the City has to decide whether to take a proactive stance on this. The City of Monticello needs to have a vision. Bret Weiss felt the circumstances were different now than when Glen Posusta and Clint Herbst had discussions with the City of Big Lake. Bret Weiss reviewed the boundary options. Option A- The by-pass will be the separation between the area. They tried to stay out of the residential area. Option D - The difference between Option A and D is that D goes down to the river and takes in the residential property. Option B _ Leaves the residential property out. Option C - This option involves the least amount of land area and covers the area of development between County Road 11 and TH 25 as commercial development. Option C is smaller and is more protectionist. This area is approximately 1000 acres as opposed to 1800 acres under other options. Chris Hood noted that the area in option C is the area that could most clearly be defined as urban or suburban in nature. Wayne Mayer asked if taking a larger area would invoke the ire of the City of Big Lake and Big Lake Township and bring them to the table sooner. Chris Hood felt 1000 acres would be a good sized annexation. Wayne Mayer asked if the area of Option #C would be sufficient to cover the cost of developing the infrastructure to serve the area. Bret Weiss said, based on $l.OO/sq ft cost that the City used for the interchange, it should There was some discussion on the area designated as the preserve and whether that should be eliminated from the legal description for the annexation resolution. Brian Stumpf did not feel he was ready to continue with the legal process. He expressed his concern about changes other Councilmembers had made to the approved annexation agreement with Monticello Township. Brian Stumpf also had concerns about a joint planning board and whether that would be an effective means of establishing land use for the area. Chris Hood stated that ultimately the City is trying to get an agreement with the City of Big Lake on the phasing of 3 Council Minutes: 4/6/07 development. The City of Monticello can always withdraw their petition. Bret Weiss stated that people driving through this area do not want it to be worse in the future than what it is now. Wayne Mayer said if Big Lake does a plan which affects travel on the Monticello side of the river then that becomes the responsibility ofthe City of Monticello. Susie Wojchouski asked if the City knows that these issues have not been addressed by the City of Big Lake and Big Lake Township. Bret Weiss said there are very few cities that can stand up to developers. Cities cannot stand firm in telling developers the issues must be resolved before development takes place. Brian Stumpf didn't like the fact that a decision carrying major impact had to be made on such short notice. Brian Stumpf asked for comments from others on the Council. Tom Perrault asked who had control over County Road 11, 50 and TH 25. Bret Weiss stated that basically the County and MnDOT only control access to the road not traffic volumes. MnDOT does not have funds to correct matters because of traffic volumes. MnDOT will maintain but not expand the roadway because of increased use. Expansion would have to be done by the community. Tom Perrault also asked if it is cheaper for Monticello to supply services than Big Lake why hasn't the developer come to the City of Monticello. Jeff O'Neill said initially the City was not interested in providing services but this was before they studied the impact of traffic. Tom Perrault asked how much land would have to be developed to pay for services. It was thought it would cost $500,000 to $750,000 to provide utilities. Bret Weiss said the City would have to develop the land if annexed but could control when development takes place. Bret Weiss said the City has to protect the City's investment in the City's facilities. Bret Weiss said officials may have to take some grief in order to take steps for better planning. The Council by filing an annexation petition is acting in a defense mode for the City. Brian Stumpf said he does not want to go down that road. Chris Hood stated that the City does not have the same opportunity tomorrow that is has today so if they are to move forward it must happen today. Chris Hood stated he wanted to be very clear on the ramifications for the City without the annexation. He felt the City only had bargaining strength by filing the annexation petition. The annexation resolution would not be filed with the state until May 7, 2007. The notice of intent and the resolution would need to be approved today. Before the City can file the resolution of annexation you have to send notice of intent to the township by certified mail. The resolution would be held for thirty days and filed on May 7,2007. The resolution of annexation can be withdrawn at any time. Susie W ojchouski asked about the 40 acres that was proposed and why that was not the area proposed for annexation by Monticello's annexation petition. Chris Hood said it was in part strategic planning. If the City asks for more the City can then give something back as a concession. The other concern would be that all the area around the 40 acres would be annexed which would effectively eliminate Monticello's input for planning for the area. Susie Wojchouski asked if some thing could be put in the letter of intent that would explain the City's rationale for their action. Chris Hood suggested that the City file the notice of intent as is and have the City Administrator contact the City of Big Lake and explain the rationale for the action. Bret Weiss suggested that part of the motion include contacting the City of Big Lake and asking for meeting immediately to discuss city action. Chris Hood agreed that could be part of the motion. Tom Perrault wished they had more knowledge of the content of discussions between Clint Herbst, Glen Posusta and the representatives from 4 Council Minutes: 4/6/07 Big Lake. Wayne Mayer felt it was unfortunate that the Council was placed in this position but he felt filing the notice of intent needed to be done as a defensive maneuver so that Monticello could make Big Lake understand the City's concerns and why Monticello felt this action had to be taken. Hopefully at some point the annexation petition could be pulled. He hoped that this would happen at a quicker pace than the process the City endured with Monticello Township. WAYNE MAYER MOVED TO PROCEED WITH ADOPTING THE RESOLUTION OF ANNEXATION AND FILING THE NOTICE OF INTENT TO ANNEX; TO HAVE LEGAL COUNSEL PRESENT AT THE COUNCIL MEETING ON APRIL 9, 2007 TO EXPLAIN THE BASIS FOR THE CITY'S ACTION AND CONTACT THE CITY OF BIG LAKE BY A FOLLOW UP LETTER AND PHONE CALL INVITING THEM TO THE APRIL 9, 2007 MEETING TO HEAR THE CITY'S POSITION WHICH IS THAT NOTICE OF INTENT TO ANNEX IS A DEFENSIVE POSITION FOR THE CITY; AND THE LEGAL DESCRIPTION TO BE USED IN THE NOTICE OF INTENT IS THE AMENDED OPTION C IF IT IS VERIFIED THAT THE AREA IN QUESTION IS THE PRESERVE. SUSIE WOJCHOUSKI SECONDED THE MOTION WITH A QUESTION. THE QUESTION WAS WHETHER THE LANGUAGE RELATING TO THIS BEING A DEFENSIVE ACTION BY THE CITY COULD BE INCORPORATED INTO THE RESOLUTION. CHRIS HOOD RESPONDED THAT IT SHOULD BE IN THE LEITER TO THE CITY OF BIG LAKE NOT IN THE RESOLUTION OR NOTICE OF INTENT. CHRIS HOOD STATED THE RESOLUTION AND NTOICE OF INTENT ARE LEGAL DOCUMENTS AND THE CITY MUST STAY WITHIN THE CONFINES OF THE DOCUMENTS. THE RATIONALE FOR THE CITY'S ACTION SHOULD BE MADE OUTSIDE THESE LEGAL DOCUMENTS. UPON VOTE BEING TAKEN MOTION CARRIED 3-1 WITH BRIAN STUMPF VOTING IN OPPOSITION. SUSIE WOJCHOUSKI MOVED TO DRAFT A LEITER TO REQUEST A MEETING OF THE CITY OF MONTICELLO, THE CITY OF BIG LAKE AND BIG LAKE TOWNSHIP WITHIN TEN DAYS OR WITHIN A DATE TO BE MUTUALLY DETERMINED BY THE ENTITIES. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Adiourn. SUSIE WOJCHOUSKI MOVED TO ADJOURN THE SPECIAL MEETING AT 2:20 P.M. WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Recording Secretary 5 Special Council Meeting Minutes: 3/22/07 MINUTES SPECIAL COUNCIL MEETING -MONTICELLO BROADBAND WORKSHOP March 22, 2007- 5 p.m. Members Present: Mayor Clint Herbst, Councilmembers Brian Stumpf, Wayne Mayer, Tom Perrault and Susie Wojchouski. Members Absent: None The Broadband Workshop was opened by City Administrator Jeff O'Neill at 5 pm. He introduced Milda Hedblom of Dain International, consultant to the City for the Fiber to the Premise project. Milda Hedblom outlined the purpose of the workshop which was to update the City Council on the progress of the project and steps to proceed. She noted the guidelines for the workshop which will include a presentation by representatives from Bristol Virginia Utilities (BVU), followed by a question and answer period limited to council members, and, lastly, updates from the Task Force. Milda Hedblom introduced Doug Dawson from CCO, Inc who performed the feasibility study and is providing some additional consulting services. Doug Dawson explained his role in the project and introduced the representatives from Bristol VA. Council members introduced themselves. Wes Rosenbalm, President and CEO ofBVU led the presentation from his group with a powerpoint show. He explained the history ofBVU and OptiNet, which is the telecommunications service division ofBVU. Some ofthe major reasons that BVU undertook their fiber to the premise project were to provide local service for telecommunications, to provide service in those areas that did not have access to triple play services and economic development in their community and area of the state. Wes Rosenbalm noted some important considerations in undertaking a project of this type: . Run it like a business (take the politics out) . Qualified employees (be willing to pay what it takes) . All in - no partial commitment . Be prepared for incumbents to take action against you (lawsuits in their case) Bristol's efforts eventually include outreach to other communities, which helped them to thrive. Be ready to expand beyond your city limits. Bristol was recognized with the 2004 Scattergood Award; this was national recognition from the Power industry for telecommunications success. (This award normally recognizes successes in power utilities, so this was indeed an honor.) Wes Rosenbalm explained slides which showed levels of service for internet, phone and cable TV as well as statistics for single, double and triple play customers. Within 4 years, they attracted 50% of the available customer base in Bristol. To date, they have signed 65% of the customer base. Wes Rosenbalm talked about some of the key factors that drove their success: . "Branding" - name recognition of your business (BVU OptiNet) . Dynamic marketing (using local faces) . Consistent pricing I . Special Council Meeting Minutes: 3/22/07 . LOCAL service - this has continued to drive their success Milda Hedblom then asked each of the representatives from Bristol to offer some brief comments. Jim Rector, Chairman of the Board for BVU and Bristol council member, noted that he favored the fiber to the premise project for economic development purposes, expanded services for citizens, and educational opportunity in their local schools. He noted that dealing with the incumbents was a struggle. Mayor Farnham Jarrard looked at the fiber to the premise project as a way to bring life back to southwest Virginia and help them compete economically in the State. Stacey Bright, Executive Vice President and CFO, talked about the financial success of OptiNet, the telecommunications division. The revenue from their telecommunications services pays for the bonds, the operating costs and provides extra revenue that the City can designate for other uses. They also maintain a fund that will help with future maintenance and replacement costs. Jeff O'Neill asked for comments on similarities and differences between Bristol V A and Monticello. Doug Dawson commented on the initial survey done as part of the feasibility study and noted the extremely satisfactory response rate in that survey and follow-up calls that were made later in 2006. Doug Dawson also noted that Monticello is a "richer" community than Bristol; people earn more and have more to spend. Monticello has a higher phone rate - in fact one of the highest in the nation. Monticello has growth; Bristol was stagnant and land-locked. Monticello has more commuters. Brian Stumpf asked Bristol to comment on what we (Monticello) needs to be aware ofto make this proj ect work. I) Think out ofthe box; be creative 2) Hire expensive because you need good people to operate the system 3) Branding - really need to ramp this up to make it work 4) Be aware of incumbents (door-to-door, courts, marketing) 5) Large national companies that want to stall the project will hire lobbyists, go to your state capitol, do whatever it takes to keep it from going forward 6) SERVICE is the most important thing that affects your bottom line 7) Look at how you set up your enterprise - keep it independent from politics Bristol reps emphasized the importance of service many times. They have a local sales office staffed with local people. They maintain 2 separate call in lines: one for sales and one for service. Their service line averages about I Y, minute wait time, which is very short time for the industry. They talked about turnover, also referred to as "chum" rate. Since the inception of telecommunications service, approximately 20 people have dropped. Some of this was caused by shut off for non-payment. Otherwise their drop rate is about I %, which is extremely low. They do have financial criteria that must be met, otherwise customers are charged a deposit to start up service. 2 Special Council Meeting Minutes: 3/22/07 They also discussed programming for cable TV. They recommended thinking ahead about the standards you want in your community. Don't compromise those standards. Be sure you offer at least what the competition does. Listen to your customers. By offering a special channel, desired by the local citizens but not offered by the competition, they won over some customers. Susie Wojchouski asked why the chose fiber to the premise? They didn't want to wait for the incumbents, encourage economic development, and wanted to get ahead of the curve. Mayor Jarrard said he had confidence in the people leading the City and the evidence in the feasibility study. He recommended doing your homework, then make a decision and stick with it. Jim Rector noted that it may be worth soliciting federal and state legislators and keeping them in the know about your project. They can be a great support when the going gets tough. Wes Rosenbalm explained that their project started in February of 2001 with market surveys and a feasibility study before making an educated "leap of faith." Stacey Bright commented that you give choice to your citizens by offering local options. Following the presentation by Bristol VA representatives, members of Monticello Fiber Optic Task Force, city staff and consultants provided updates on the status of the Monticello Fiber to the Premise project. Lynne Dahl-Fleming provided an update on communications. Brenda Krueger from Springsted spoke on financing plans and upcoming actions to take place. Doug Dawson from CCG summarized the findings on the draft pre-engineering study. Milda Hedblom of Dain International spoke on voice and video options, legal issues and establishing an enterprise for the business of telecommunications services. Recording Secretary 3 Special Council Meeting Minutes: 4/9/07 MINUTES SPECIAL MEETING - MONTICELLO CITY COUNCIL Monday, April 9, 2007 - 5 p.m. Members Present: Clint Herbst, Wayne Mayer, Tom Perrault, Brian Stumpf and Susie Wojchouski. Members Absent: None Others Present: Bob Brown and Paul Saffert from Bolton & Menk; Chuck Keyes from PSG; Rick Gilbertson from Pro Ag Crop Consultants, Bret Weiss from WSB & Associates and Mark Ruff from Ehlers & Associates. 1. Call to Order. Mayor Herbst called the meeting to order at 5 p.m. The purpose of the workshop was to discuss the biosolids project. Bob Brown from Bolton & Menk provided the history ofthe project starting from March 2005 when the Council directed staff to study the biosolids process through the bid opening on February 28, 2007. Bob Brown and Paul Saffert discussed the various processes that were looked at and the reasons the heat drying method was selected. The Biosolids Committee also looked at long term expansion needs. John Simola indicated that at the present time there is not sufficient area on the site for Class B biosolid storage. The City needs to get additional storage space. Clint Herbst asked if the next SBR (sequence batch reactor) tank could be built to the east. John Simola stated that if additional land was obtained to the east of the present site they could expand to another row of SBR's (two additional tanks). John Simola reviewed the existing equipment on site. In bidding the project the City looked at two suppliers for drying equipment Komline Sanderson and Kruger. The City of Buffalo added a Kruger drying process that included an incinerator at the end of the drying process. The material is burned and the heat generated from burning is recovered and used to offset the operating cost. Buffalo is building only for their capacity with little or no capability to treat waste for anyone else. Big Lake is also looking at biosolids treatment but is at least six months away from design and bidding. With their system Big Lake may have some excess capacity in the early years of operation. The possibility of having some kind of joint powers agreement or mutual aid agreement was discussed. John Simola felt Big Lake would most likely be the community the City would work with. Six bids were received on the biosolids project. There was $1,000,000 difference in O&M (operating and maintenance) costs between the Komline Sanderson and the Kruger systems with Komline Sanderson being cheaper. The engineer was recommending the low bid for the Komline Sanderson drying process at a price of $8,900,000. Wayne Mayer asked John Simola which drying option he was more comfortable with. John Simola felt the Komline Sanderson equipment was a better system and it has been used in the United States. The Kruger system 1 . Special Council Meeting Minutes: 4/9/07 has not received EP A approval. Buffalo was looking at the long term cost of energy and for that reason went with incineration. Tom Perrault felt the Komline Sanderson was proven technology and added he was not in favor of incineration of the biosolids. Wayne Mayer asked ifboth systems produced a Class A product that could be bagged and sold. Chuck Keyes also felt the Komline Sanderson system was better. The system footprint was smaller but they could process 50% more biosolids in the same time so operating costs would be less. Chuck Keyes noted the City has been working with a representative from the PCA who indicated that the PCA will give a letter on the Komline Sanderson equipment but not on the Kruger. The Council and staffthen looked at the revised housing and population projections. Originally it was estimated to add 350 housing units a year. That figure has been revised downward to 250 units. Staff also discussed the permitting process. Staff felt that since the City was not making an expansion to their liquid processing portion of the site the PCA would issue a new permit. Within 5 years when the permit expires the City would have to meet the full standards for phosphorus limits of effluent to the river. The City's limit is presently 3+ and their future limit would be 1 or less. It was stated that this biosolids project will incorporate the capability of doing something with handling phosphorus in the future when the new standards are in effect. The loading from Sunny Fresh Foods and its impact on the City's wastewater system was also discussed. The City has an agreement with Sunny Fresh that would allow them a maximum of 4,500 pounds per day. There are peaks in the flows but generally they are contributing less than the permitted amount. Chuck Keyes indicated that Sunny Fresh contributes about 50% of the nitrogen load to the wastewater treatment plant about only about 10% of the flow. The flow from Sunny Fresh is a significant reason why the City is running out of space at the farm for land application ofbiosolids. Susie Wojchouski asked about Sunny Fresh's commitment to stay in the City. John Simola and Chuck Keyes have been meeting with Sunny Fresh to work out terms of an agreement. Under their agreement Sunny Fresh agrees to pay for expansion needs to get them to 4,500 pounds. Sunny Fresh is paying through a special assessment Y, the cost ofthe gravity thickener belt and they also agreed to pay Y2 the cost of the sludge storage tank. They would also being paying for a portion of the cost of the SBR tank. The City asked if they could buy back to 3,000 permit level. The City is still negotiating the agreement limits. It was felt that any cost beyond the $500,000 already committed to by Sunny Fresh would have to be negotiated. There was discussion on having Sunny Fresh pick up additional costs for the capacity they use. How to determine what those additional costs should be was discussed. Bob Brown said the City would have to look at number of components such as BOD (biological oxygen demand), biosolids and flows to name a few. John Simola felt Sunny Fresh was paying a fair share of the current operating cost but would need to pick up more of the cost for any new treatment. Mark Ruff, the City's financial consultant stated that if tax exempt bonds are issued there shouldn't be the perception that the expansion is being done for one industry. Bob Brown said the Komline Sanderson system could be downsized based on the revised population projections. This would result in a cost savings of $ 71,500 but would greatly reduce the flexibility of the system. The downsized version ofthe Komline Sanderson system would 2 Special Council Meeting Minutes: 4/9/07 need to operate 83 hours a week compared to 54 hours for the standard size Komline Sanderson system. In addition, downsizing the system would require some redesign work and resubmittal of plans and specifications to the MPCA. With changes in material prices taking place it would be difficult to estimate how much, if any cost savings would be realized. The three possible actions to take regarding the bids were discussed. The project could be awarded as bid. Bob Brown noted that the bid amounts were good. The City had checked references for the general contractor and reports were satisfactory. For these reasons and others the Bob Brown felt the bid could be awarded without risk to the city but he added that the Council may have other reasons for rejecting the bids. If the bid is awarded on April 23, 2007, construction would begin in May 2007 and be completed by January 2009. The second option would be to reject the bids received and rebid the project. With this option Bob Brown cautioned that both suppliers may not bid again. If one supplier does not bid, the other supplier may come in with a higher bid. If the project is rebid, the contract could be awarded June 25,2007 with construction to start in August 2007 and completed in May 2009. The third option would to be reject the bids and delay the project for 1-3 years. There would still be short term equipment improvements such as mixers for the sludge. Delaying the project would likely result in an increase in operating costs as well as construction costs. The City has approval of the Komline Sanderson system and biosolids treatment is covered in the City's permit from the MPCA. Bob Brown reviewed cost comparisons with the three options. Option #1, Award the Bid would have a capital cost of$8,900,000. Option #2 Rejecting the bids and rebidding would have cost of $9,325,000. Option #3 Rejecting the bids and delaying the project would have an estimated cost of $11 ,000,000. Clint Herbst felt the main concern about proceeding with the project at this time is with the dropoff of in housing units. The question is whether the City would save money by holding off on this project or whether, because of increase in material costs, it would cost theCity more to delay this project. It was also suggested by delaying the project, there may be some improvements in the technology. Bob Brown stated that drying biosolids is a tried and true process. Komline Sanderson has 20+ units operating in the United States. Bob Brown stated the drying process has not changed much but improvements to the efficiency of the system have occurred. Rick Gilbertson, from Pro Ag Crop Consultants reported on the application ofbiosolids on the farm. The farm uses a corn/soybean rotation. Biosolids are applied to y, of the land area each year. The yield on the com is 190 bushels/acre with the biosolids providing the fertilizer. The yield for soybeans is about 50 bushels/acre. The biosolids has to be incorporated into the soil, that is surface applied and disked in. The way the biosolids application is permitted you need to go with annual crops rather than a perennial crop such as alfalfa. Rick Gilbertson explained the procedures and answered questions about the feasibility of planting other crops. It was also noted that regulation on the application rates will change from 180 pounds to 140 pounds. With Class B biosolids the full acreage of the farm cannot be utilized since there must be a buffer area from wells. Class A sludge would not have this restriction. 3 - Special Council Meeting Minutes: 4/9/07 The Council needs to take some action on the bids at their April 23, 2007 meeting. A second workshop on financial aspects of the biosolids project will be held prior to the regular meeting on April 23m. John Simola will meet with Sunny Fresh to discuss the existing agreement and possibility of picking up additional costs relating to treatment. The workshop adjourned at 6:45 p.m. Recording Secretary 4 - Council Minutes: 4/9/07 MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, April 9, 2007 -7 p.m. Members Present: Clint Herbst, Wayne Mayer, Tom Perrault, Brian Stumpf and Susie Wojchouski Members Absent: None 1. Call to Order and Pledl!e of Allel!iance Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The pledge of Allegiance was said. 2A. Approve minutes of March 12. 2007 Special Council Meetinl! - Public Works Needs 2B. A rove minutes of March 22 2007 S eclal Council Meetin - Fiber Optics. SUSIE WOJCHOUSKI MOVED TO TABLE CONSIDERATION OF ACTION ON THE MINUTES OF THE MARCH 12,2007 SPECIAL COUNCIL MEETING AND THE MARCH 22, 2007 SPECIAL COUNCIL MEETING. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 2C. Approve minutes of March 26. 2007 Rel!:ular Council Meetinl!. Wayne Mayer noted that on Page 4 and Page 9 in establishing the special meeting date, he had suggested April 3, 2007 not April 2, 2007 since he was not available on April 2, 2007. Tom Perrault stated that special meeting for the Finance Director interview had been set for April 2, 2007. TOM PERRAULT MOVED TO APPROVE THE MINUTES OF THE MARCH 26, 2007 REGULAR COUNCIL MEETING WITH THE CORRECTIONS NOTED. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED WITH CLINT HERBST ABSTAINING. 2D. Tom Perrault noted grammatical corrections on Page 4 and Page 5. TOM PERRAULT MOVED TO APPROVE THE MINUTES OF THE APRIL 2, 2007 SPECIAL COUNCIL MEETING. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED WITH CLINT HERBST AND WAYNE MAYER ABSTAINING. 3. Consideration of addinl! items to the al!enda. Dog complaints and enforcement of the recently adopted blight/nuisance ordinance were added to the agenda. Clint Herbst stated that because of recent annexation action there would 1 ~ Council Minutes: 4/9/07 be an explanation ofthe City's action and an opportunity for comment following the citizen comments portion of the agenda. 4. Citizen comments. oetitions. requests and concerns. Brad Fyle, 501 3rd Street West commented that the enforcement of the blight/nuisance ordinance is extreme. He received a notice for some pallets and some paver bricks. He did not feel this material constituted a blight and expressed his belief that city staff is taking enforcement of the ordinance too far. Randy Ruff, 611 Elm Street also spoke on blight enforcement. He indicated that he too had received a blight notice. He came before the Council to ask for more time to get the material removed. He stated they are in the process of getting vehicles and other items cleaned up but additional time is needed to complete the clean up. 4A. Ex lanation of Annexation Action taken b the Ci City Administrator leffO'Neill updated those present on action taken by the Council on April 6, 2007 relating to the proposed annexation between the City of Big Lake and Big Lake Township. At that meeting the City adopted an aunexation resolution and approved filing a Notice of Intent with Big Lake Township. The City of Big Lake and Big Lake Township have been working on a proposed annexation including extension of utilities to serve the proposed development area. The City of Monticello is concerned about what the proposed development would do to traffic volumes on TH 25. Traffic was an issue that was identified in the City's Comprehensive Plan Update meetings. With the proposed land use changing from agricultural to commercial the traffic volumes will increase. Jeff O'Neill felt development will take place there eventually but the question is when is the appropriate time for development. There have been some discussions between the entities involved and the general consensus is that the traffic issue is a serious concern that needs to be addressed. By allowing the annexation between the City of Big Lake and Big Lake Township to take place without filing the aunexation resolution, the City of Monticello would lose its right to influence planning for the area. The City Council elected to move forward on the contested case annexation in order to get a cooperative effort going on planning development of the area. The Council directed staff to contact the City of Big Lake and Big Lake Township and invite them to attend this meeting. Chris Hood, legal counsel for the City spoke to the action of the City Council regarding the annexation. He stated when the City of Big Lake and Big Lake Township moved forward with aunexation it initiated action under Statutes 4.14 which triggers certain events. The state is limited to merely commenting and reviewing an annexation petition. Since Monticello is affected by development across the river both in transportation issues and economic issues, not retaining the City's legal rights could have a costly impact for the City's taxpayers. The legal perspective is that the City wants to slow down the development process and be a partner in dialogues on the long term impact of development across the river. The City felt that long term planning discussions need to take place. 2 --- Council Minutes: 4/9/07 Chris Hood explained under annexation law, the first step is to file a Notice ofIntent to Annex. The annexation resolution adopted by the Council can be filed with the State as early as May 7, 2007 but the City does not need to file it. The resolution was used as a means to get discussion started with the City of Big Lake and Big Lake Township and work out some kind of agreement. The Council action of April 6th was to protect the rights of the City of Monticello. To preserve those rights the City had to move forward and adopt the annexation resolution and the Notice ofIntent to Annex. Clint Herbst talked about traffic and safety issues resulting from the increased traffic volumes. Clint Herbst stated the law is the law and the City has to go forward under the parameters of the law. Brian Stumpf stated that it comes down to perception. People will see this as a land grab by the City but there were constraints and deadlines under the annexation law that the City had to meet. James Sanford, Chair of Big Lake Township, spoke stating he had received the City's Notice of Intent and he understood the legal aspect of their action but he did not like the tactics. He stated that the bridge runs both ways taking traffic into Big Lake Township as well as Monticello. Big Lake Township did not try to place restrictions on development on the Monticello side of the river. He stated they are just doing the planning and nobody has submitted a petition yet. He asked whether this was a unanimous decision of the Council and what triggered the action. Wayne Mayer said the legal aspects of annexation law prompted the Council action. He stated he believed the City of Big Lake and Big Lake Township would have acted in the same manner. Wayne Mayer stated the City would have liked more time to discuss the matter but the time constraints in the law didn't allow the City that opportunity. He added the City made every effort to contract the two entities as soon as possible. Wayne Mayer said what the City of Monticello did was defensive only and was done in order to protect Monticello residents. He hoped the Notice of Intent would be replaced by a three party agreement to resolve the development issues. Jim Sanford felt the property owners in the petitioned area should be involved in the discussions. He said he could understand an annexation resolution covering the area of 53 acres that was petitioned for but he didn't think it should include more land area than that. Wayne Mayer said the City's concern was the development of open agriculture land. The City's annexation resolution contained only a few residential properties and that was not the focus of the City. He emphasized the resolution was a defensive posture by the City. James Sanford asked about the City serving the area with utilities. Wayne Mayer responded that it is not the City's intent to provide service to the area but only to generate discussion on planning issues. James Sanford didn't feel Monticello's action was the appropriate way to act. Larry Alford, Big Lake Township Board stated the town board has not had a meeting yet to discuss the City's action. He stated the City of Monticello has taken a hostile annexation 3 - Council Minutes: 4/9/07 approach. The township now has to go to their legal staff to find out how to work with the City's action. Clint Herbst addressed this issue stating Monticello did not know the intent of the City of Big Lake and Big Lake Township and the time frame of their annexation. With an annexation agreement in place Big Lake and Big Lake Township could move forward quickly. Monticello felt it had to act so that discussions could take place with Monticello being involved on an equal footing with Big Lake. There was nothing malicious in the City's action. The City was only trying to preserve their bargaining strength. Without adopt the resolution the City would have no option to participate in meaningful discussion. The primary reason for the action was to follow what the law requires in order to protect the interests ofthe City of Monticello. Clint Herbst said he understood how the township felt but he felt it was important that this be discussed by all parties and a solution found. Clint Herbst believes the communities like Big Lake, Becker and Monticello suffer development pains because of their geographic locations. Ewalt Peterson, County Commissioner and former town board member stated that this issue was discussed with Jeff O'Neill and Clint Herbst in July so Monticello was aware of it for some time. He stated that Sherburne County is about to complete a 20 year transportation plan for Sherburne County. He reported that County Road 11 is running nearly at the capacity the road was built to handle and that the intersection of County Road 11 and Highway 10 is a particular headache. Once the county adopts the 20 year plan, County Road 11 will be on the top of their priority list. It is proposed that County Road 11 will be a four lane roadway with an interchange at Highway 10. For 2008 MnDOT is proposing a double left turn lane onto Highway 10 but as usual the State has indicated there is no funding for these improvements. Mr. Peterson stated that financing is an issue and the county has to find funding for the proposed improvements. He mentioned other roads proposed for improvements including the old airport road. County Road 14 is also an issue and he believes this will be changed significantly but what the changes will be have not been finalized. Ewalt Peterson said the issue of transportation is not something that is not going to be resolved overnight or financed without help. He cited a lack of response from MnDOT to traffic concerns. He commented that over six months has passed since the July meeting with Jeff O'Neill and Clint Herbst and nothing has taken place. He does not believe development will happen quickly. Ewalt Peterson also brought up DNR rule changes and the recreational river district. The 50 acres under consideration for development all lies within that special use district. Although other land in the area does not lie within the district, they may be affected by the restrictions of the special use district. Sherburne County has done some significant planning on the TH 25 corridor which Big Lake and Big Lake Township participated in. He reiterated that he didn't believe there was a rush to move development through the area. Wayne Mayer stated that the City's action was not a hostile annexation and he hopes that no annexation takes place. The Council thanked the representatives from the City of Big Lake and Big Lake Township for attending the meeting and commenting on the annexation. 4 -- Council Minutes: 4/9/07 5. Consent Al!enda: A. Consideration of ratifying hires and departures MCC. Recommendation: Ratify hires and departures as identified. B. Consideration of approving an on-sale beer license for MCC for operation of softballlbaseball concessions. Recommendation: Approve 3.2% on sale beer license for the Monticello Community Center for operation of the softballlbaseball concessions. C. Consideration of reimbursement resolution for bonding for fiber optics. Recommendation: Adopt a resolution declaring intent to reimburse expenditures to the proceeds of bond covering the fiber optics to the home project. D. Consideration of approving current petty cash and change fund balances. Recommendation: Approval of petty cash and change funds at the current levels used in the City. E. Consideration of approving purchase of traffic speed monitor and trailer and LED display. Recommendation: Approve the purchase from Kustom Signals, Inc. at a price of$11,285.00. F. Consideration of acceptance of improvements for the Morning Glory development. Recommendation: Approve the acceptance of development and public improvements for the Morning Glory development with the condition that the developer works with the Homeowner's Association to supply a transferred certificate of insurance. G. Consideration of approving a request for a charitable gambling license for a raffle at the Monticello Country Club. Recommendation: Adopt a resolution authorizing the State Gambling Control Board to issue a one-day charitable gambling license for a raffle at the Monticello Country Club on June 9, 2007. H. Consideration of extension of uniform contract with Aramark. Recommendation: Move to renew the Aramark Uniform Services contract for a period of24 months with no increase in costs. 1. REMOVED -Consideration of replacement of 1997 Ford Ranger pickup truck. The state bid expired a short time ago. Staffwi\1 wait until the 2008 state bid comes out. J. Consideration of approving updates to Fiscal Policies and Procedures. Recommendation: Approve the updates to the City's fiscal policies and procedures. K. Consideration of setting dates for special meetings. Recommendation: Set a biosolids financing workshop for Monday April 16, 2007 at 5 p.m.; set the Finance Director interview and/or City Administrator evaluation for Monday April 23, 2007 from 5 p.m. to 7 p.m. and delay setting the date for the Comprehensive Plan Update until it is known when the planning consultant is available. 5 - Council Minutes: 4/9/07 L. Consideration of establishing part-time Human Resources position and authorize advertising for the position. Recommendation: Move to approve the establishment of the part-time (20 hours) Human Resources Director position as described in the attached description. M. Consideration of submitting comments on Wright County Northeast Quadrant Lane Use Plan. Recommendation: Move to recommend approval of the draft Wright County Northeast Quadrant Land Use Plan with the exceptions as follows: 1) Rural Residential designation to the west of Monticello should be changed to Agricultural; 2) Rural Residential designation to the east of Monticello should be changed to Agricultural and 3) The County should study alternative methods for protection of agricultural and natural resources, such as transfer of development rights. N. Consideration of approving plans and specifications and authorizing the advertisement for bids for grading and drainage improvements at the Monticello Middle School and a Glorious Church. Recommendation: Move to approve the plans and specifications as presented and authorize the submittal of the advertisement for bids for publication. O. Consideration of internal posting for part-time Finance Clerk. Recommendation: Move to approve the internal posting of the opening for Part-time Finance Clerk at Grade 3 with a salary range of$13.45 to $18.59 P. Consideration of waiving building permit fees and SACfW AC charges for a facility proposed to be constructed for the girls' softball fields. Recommendation: Motion to waive the building permit fee excluding the state surcharge and the SACfW AC fees for the facility to be constructed at the softball fields in the amount of $6,317.30. BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA CONSISTING OF ITEMS #5A, #5B, #5C, #5D, #5F, #5G, #5J, AND #5N WITH #50 BEING TABLED. WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent a enda for discussion. #5E Authorizing Purchase of a Speed Trailer: Clint Herbst questioned in getting information for this item whether staff had checked into the sign mounted counters. Tom Moores stated he had not done any research on the sign mounted ones as he was of the understanding that the City was looking at a trailer type. He had talked to the Kustom Signals and to the police Chief of Big Lake about the trailer models. Clint Herbst asked if the sign mounted ones could perform the same functions and are less expensive wouldn't that be the way to go. Brian Stumpf agreed and suggested if the price was lower, the City could possibly go with more than one sign mounted counter. Tom Moores felt the unit should be able to count the traffic and be programmed for other functions. Rick W olfsteller noted he had received some information about funds to go towards the purchase of the equipment. SUSIE WOJCHOUSKI MOVED TO TABLE ACTION ON THE PURCHASE OF THE SPEED TRAILER AND HAVE TOM MOORES RESEARCH THE SIGN MOUNTED MODELS AND RICK WOLFSTELLER TO CHECK ON FUNDING AVAILABLE FOR 6 ~ Council Minutes: 4/9107 THE PURCHASE OF THE EQUIPMENT. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. #5K Special Meeting Dates: Wayne Mayer noted he would not be available for any meeting scheduled on April 16th. Brian Stumpf noted that on April 16th he has a fire department starting at 6:30. AprillSth is the hospital event so that date was ruled out. Wayne Mayer questioned scheduling meetings on the off-Council Mondays and felt whenever possible the special meetings should be conducted before the regular Council meeting. The Council was informed that the candidate had withdrawn her application for the Finance Director position so there was no need to schedule a meeting for a second interview. The Council felt that the City Administrator evaluation and the financial workshop for the biosolids could be done prior to the regular meeting on April 23, 2007. The Council discussed when to hold a joint meeting with the Planning Commission to discuss the Comprehensive Plan Update. BRIAN STUMPF MOVED TO SET A SPECIAL MEETING FOR 5 P.M. ON APRIL 23, 2007 FOR THE EVALUATION OF THE CITY ADMINISTRATOR AND THE FINANCIAL WORKSHOP FOR THE BIOSOLIDS PROJECT AND TO SCHEDULE A SPECIAL MEETING WITH THE PLANNING COMMISSION FOR APRIL 30, 2007 AT 5 P.M. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. #5L Establishing a part-time Human Resources Director position: Wayne Mayer asked about the availability of this individual to attend Council meetings as she had indicated to staff that she was willing to work for the City on a part-time basis but continue to do consulting work. He also stated that the fact that the cost for paying for consulting services would go towards paying wages and benefits was not, in his mind, a reason to support establishing this position. SUSIE WOJCHOUSKI MOVED TO ADVERTIZE FOR A HALF -TIME (20 HOURS) HUMAN RESOURCE DIRECTOR. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. #5M Review of Wright County Northeast Quadrant Land Use Plan: The Council discussed the comment made in the agenda item stating that Wright County Planner Tom Salkowski has indicated that the I: 1 0 designation is supported by 3 out of the 4 townships in the northeast quadrant area. Monticello Township does not support that land use. It was also indicated that this land designation required further study. WAYNE MAYER MOVED SINCE TOM SALKOWSKI HAS SUGGESTED FURTHER STUDY OF THE 1: 1 0 LAND DESIGNATION THAT THE CITY RECOMMENDS FURTHER STUDY OF THE DRAFT WRIGHT COUNTY NORTHEAST QUADRANT LAND USE PLAN. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Susie W ojchouski stated that she would like to see the 1: 1 0 designation as it would allow for larger home lots. 7 - Council Minutes: 4/9/07 #5P Waiving of building and SA CIW AC fees for facility to be constructed at school softball fields: The Council received preliminary drawings of the proposed concession stand and shelter to be built at the softball fields. Clint Herbst felt this facility should be treated in the same manner as the facility that was constructed at the baseball field. WAYNE MAYER MOVED TO THE WAIVE THE BUILDING PERMIT FEES AND SACfWAC CHARGES FOR THE FACILITY TO BE CONSTRUCTED AT THE SOFTBALL FIELDS. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Tom Perrault asked how the waiving of the fees would be handled financially. 7. Consideration ofsubmittin an offer on Bo und ro er for a ossible second Ii uor store site and update on land prices for other possible sites. Economic Development Director, Ollie Koropchak reviewed existing cost information on various sites that may be considered for a possible second liquor store site. She indicated that sites #4 and #5 were being offered by Steiner Development and they would like to make a presentation to the Council on a proposal to lease a site. The Council discussed the various sites. The Gladys Hoglund site was adjacent to the wastewater treatment plan and had good access to County Road 75. Ollie Koropchak posed a number of questions for Council consideration which included the feasibility of building a second liquor store; getting input from the liquor store manager on the subject of a second site; does the purchase or construction of a second liquor store meet the goals and budget of the Council; should the City seek an appraisal before submitting an offer and did the Council want to entertain presentations from the various property owners on their site. Since the City had an interest in the looking more closely at the Hoglund site, they discussed the value of the land noting that topography of the site did not allow for all the land area to be developed. The Council noted that whether or not a second liquor store is built the site has value for possible future wastewater expansion and to provide a buffer area for the wastewater treatment plant. Susie W ojchouski felt it was somewhat speculative to purchase a site when it is not certain whether legislation about the sale of wine in grocery stores will pass. She indicated that she would be interested in a presentation on the proposal for the lease property. Brian Stumpf felt the Hoglund property could be a dual use property; that is, a possible liquor store site and a buffer for the wastewater treatment plant. Clint Herbst said he is not convinced that the City will be building a second liquor store and may not ever build it but he did agree that it would be appropriate to look at this for the wastewater treatment plant needs. Wayne Mayer stated he is not sure if the City needs a second liquor store. He does however, have qualms about leasing property for 10 years at $1,500,000. He agreed that the parcel #1 was the only parcel that could serve the dual purpose. Susie Wojchouski suggested ifthe City is looking at a site as far as the wastewater treatment plant needs they should contact the owner on the west side as well. 8 Council Minutes: 4/9/07 The Council suggested getting an appraisal done of the site. Rick Wolfsteller noted that the City has used a number of appraisal firms in the past, some local and some not. He noted they have gone outside this area in order to get firms that deal with primarily commercial properties. WAYNE MAYER MOVED TO HAVE STAFF OBTAIN QUOTES FROM A NUMBER OF FIRMS TO DO AN APPRAISAL ON THE PROPERTY IDENTIFIED AS THE GLADYS HOGLUND PROPERTY AND TO AUTHORIZE STAFF TO SELECT A FIRM BASED ON THE QUOTES AND SUPPLY THE COST INFORMATION TO THE COUNCIL. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Clint Herbst suggested that Public Works Director, John Simola look at the site to determine how much of the site could be used for the wastewater treatment plan. 8. Review of costs for publication of minute summarY and bills. Jeff O'Neill provided some background information of the cost of publishing this information. The question posed to the Council was whether they felt this was the most cost effective and best means in getting the information out to the public. The statutes do not mandate publication of minutes and bills. Susie Wojchouski didn't feel the listing of bills needed to be published but did feel the minutes were important. She also felt it was very important for the City to support the local paper. Rick Wolfsteller stated he would like to check to determine what if anything was budgeted for publication of minutes. Wayne Mayer asked as long as the legal notices and public hearing notices are published in the official newspaper, could the City get bids from other papers as far as publishing minutes or a listing of bills. City Attorney, Tom Scott said he would like to check into this further but he thought there may be a possibility the City could do so. WAYNE MAYER MOVED TO TABLE ACTION ON THE PUBLICATION OF MINUTES AND BILLS. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED WITH SUSIE WOJCHOUSKI VOTING IN OPPOSITION. Added Items: Dog Complaint: Clint Herbst noted he had received a letter from a jogger who had been bitten by a dog. He stated he would like a report from the Animal Control Officer indicating how many calls were received; number of incidents of dog bites and follow up action. Wayne Mayer also asked about coverage on weekends. Blights: Members of the Council had received a number of calls from residents who had received blight notices. Some residents that had taken care of the blight but still received a second notice and 9 Council Minutes: 4/9107 others commented that it was being enforced to the extreme. Clint Herbst suggested sitting down with the Building Department to go over this. Clint Herbst will sit in on this and suggested that perhaps another Councilmember should as well. It was pointed out that only notices were given out and not citations because the intent was to get things taken care of so residents could utilize Junk Amnesty Day. Deputy Register Office Manager: Clint Herbst noted that over 30 applications had come in for this position and that he was looking for two Councilmembers to sit in on the interviews. Brian Stumpf asked why the Personnel Committee was not conducting the interviews. It was stated that Patricia Mayer had submitted an application for the position. Tom Perrault asked when interviews would be conducted. Kitty Baltos stated they would screen the applications this week with interviews to be set up for the following week. Tom Perrault said once the interview schedule has been set up he would try to sit in on the interviews if his schedule allows. 9. Approve pavment of bills for April. It was asked about the supplies ordered from Spectrum Supply and whether these were items that could be purchased locally. Kitty Baltos indicated they are trying to work with Grady's Ace Hardware as a local vendor. Tom Perrault questioned that some of the invoices received from WSB and Associates were for older projects and wondered why that was. Brett Weiss indicated that the invoices covered as-built work which is usually done after the project is completed. BRIAN STUMPF MOVED TO APPROVE PAYMENT OF THE BILLS. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 10 10. Adiourn. The meeting was adjourned at 9: 15 p.m. Recording Secretary Council Agenda: 4/23/07 SA. Consideration of avvrovinl! new hires and departures for MCC and liquor store. (JO) A. REFERENCE AND BACKGROUND: The Council is asked to ratify the hiring and departures of employees that have occurred recently at the MCC and liquor store. It is recommended that the Council officially ratify the hiring/departure of all new employees including part-time and seasonal workers. B. ALTERNATIVE ACTIONS: 1. Ratify the hiring/departures of the employees as identified on the attached list. C. SUPPORTING DATA: List of new employees. NEW EMPLOYEES Title Lead Guest Svc Daycare/Ballfield Concessions Department MCC MCC Hire Date 4/4/07 PT 4/7/07 PT Class Name Stacey Ericksen Christina Payne TERMINATING EMPLOYEES Reason voluntary voluntary Department MCC Last Day 4/1/07 PT 4/12/07 PT Class Name Michael Kaminski Rick Craig Liquor employee councillist.xls: 4/19/2007 Council Agenda: 4/23/07 5B. Consideration of aDDrovinl!: monthlv renewal of Dawn ShOD license for Walt's Pawn ShOD. (10) A. REFERENCE AND BACKGROUND: In January the Council approved renewing the pawn shop license for Walt's Pawn Shop, 1219 State Highway 25 on a monthly basis which is in keeping with the recommendation of the Wright County Sheriff's Department. The intent was that a monthly renewal would allow the City to monitor more closely any non- compliance to the City's pawn shop ordinance. The Council is being asked at this time to approve the renewal of the pawn shop license for another month. The City's legal counsel will inform the Council of developments, if any, relating the pawn shop license. B. ALTERNATIVE ACTIONS: 1. Approve the renewal of the pawn shop license for Walt's Pawn Shop for another month. C. STAFF RECOMMENDATION: The City Administrator recommends approving the renewal of the pawn shop license for another month. The renewal is in keeping with the recommendation of the Wright County Sheriffs Department. By formally renewing the license each month the City is officially indicating the license is not automatically being renewed on a monthly basis but is being considered formally by the Council each month. If at some point the Council should consider action to revoke or suspend the pawn shop license, the monthly renewal would demonstrate the Council's concerns about non-compliance of the ordinance and their efforts to address it. D. SUPPORTING DATA: None. Council Agenda: 4/23/07 5C. Consideration of aDDroval annualliauor licenses renewals. (RW) A. REFERENCE AND BACKGROUND: In the past the City Council has approved the liquor license renewals in one motion contingent upon the completion of the application, approval by the state and submission of proper insurance coverage. The following licenses are submitted for your approval. Intoxicatinl!: Liauor. On-Sale (fee $3.750) 1. Monticello Liquor, Inc. 2. Blue 360 (formerly Silver Fox) 3. River City Lanes 4. Jalapeno's 5. Hawks Sports Bar 6. Monticello Country Club 7. Cornerstone Cafe & Catering 8. Applebee's Family Restaurant 9. Crostini's Grille 10. Guadalajara Mexican Restaurant 11. Rancho Grande Intoxicatinl!: Liauor On-Sale. Sunday (fee $200) 1. Monticello Liquor, Inc. 2. Blue 360 (formerly Silver Fox) 3. River City Lanes 4. Jalapeno's 5. Hawks Sports Bar 6. Monticello Country Club 7. Applebee's Family Restaurant 8. Crostini's Grille 9. Guadalajara Mexican Restaurant 10. Rancho Grande 11. VFW Club 12. American Legion Club Non-Intoxicatinl!: 3.2% Beer. On-Sale (fee $275) 1. MCC - Concessions at Ballfields 2. Lions - Riverfest Celebration 3. China Buffet 4. Pizza Factory Non-Intoxicatinl!: 3.2% Beer. Off-Sale (fee $75) 1. Monticello Liquor Inc. Council Agenda: 4/23/07 2. Cub Foods 3. Target Store T-2180 4. Wal-Mart Supercenter #3624 5. Super America #4479 Club License (fee-set bv statute based on membership) 1. VFW - $500 2. American Legion - $500 Wine/StroU!!: Beer Combination License ($1,200). 1. DeAngelo's Pizza and Pasta B. ALTERNATIVE ACTIONS: 1. Move to approve the license renewals effective 7/1/07 contingent upon applicants providing the appropriate certificate of insurance. C. SUPPORTING DATA: None. Council Agenda: 4/23/07 5D. Consideration of reviewinl! information on sil!D mounted traffic countinl! devices and aDDrovinl! Durchase of either sil!D mounted device or traffic sDeed monitor. trailer and LED displav. (BW, IS, TM) A. REFERENCE AND BACKGROUND: This item is in follow-up to agenda item #5E from the April 9th City Council meeting. At that meeting Council requested that staff bring back information regarding options for post- mounted speed monitoring devices that could be used in place of a trailer-mounted speed monitoring device. Council was curious was the difference in costs were and questioned whether it would be possible for the City to purchase multiple post-mounted devices in place of a single trailer-mounted device. Also discussed at the meeting was the City's ability to apply for grants to help pay for these items. In response to Councils request, Tom Moores further researched available post and trailer-mounted speed monitoring devices, and Deb Ward contacted Safe Communities of Wright County to check on the availability of grants. In regards to the post-mounted speed monitoring devices, there are models available that have the ability to collect and analyze traffic data similar to the trailer-mounted model, which is something the Council previously voiced their support of. But while these signs have the same capability to collect and analyze data as the speed trailer, we were informed that the post-mounted signs are not easy to relocate as it takes two people and a pickup truck to move one, and the parts will wear out where the connection is made to the base of the display. In addition, if a sign post does not exist in a location where data is desired to be collected it would be necessary to install a separate post to secure the sign to. For these reasons, and since they would appear to be more prone to theft than the trailer-mounted model, staff recommends against purchasing post-mounted signs. Regarding the availability of grants, on March 14, 2007 the City received a letter from Safe Communities of Wright County announcing the availability of several grants in the amount of $1 ,500 for trailer-mounted speed monitoring devices. This grant does not apply to post- mounted devices. The deadline for application is May I, 2007 (postmarked). B. ALTERNATIVE ACTIONS: I. Motion to approve purchase of SMART Model 600 trailer-mounted speed monitoring device from Kustom Signals, Inc. in the amount of$6,530.00, not including sales tax. 1. Motion to approve purchase of Model PM-275 post-mounted speed monitoring device from Kustom Signals, Inc. in the amount of $3,845.00, not including sales tax. 2. Motion to deny purchase of any speed monitoring devices at this time. C. STAFF RECOMMENDATION: It is the recommendation of the City Administrator and staff that the City Council approve Alternative Action #1. D. SUPPORTING DATA: Council Agenda: 4/23/07 Safe Communities letter dated February 16, 2007 wi attachment Safe Communities grant application (draft copy only partially completed) Misc. information and cost estimates from Kustom Signals, Inc. IlIBIIEIIID P.O. BOX 339 ST. MICHAEL, MN 5537. 763-241-9888 www.safecomm.org SponsoringOrganizaUons: AmeI'ican Associalion of Health Plans Mionesota Department at P'JblicSafety National Highway T rallic Safety Administralion Community Partners: Ailjna Hosp~a1S &: ClilIics Medical Transpor:ation Buffalo Hospital BuflalaPoliceDepartment CommtlflityHeallhFoundation olWrightCcunty School Districts .S778uf1akl.Hanoved,.\ortrose 883 Rock1ord 685 StMicl1aelMIlertv'" WrightCourty w~gi'rt County HighWW Department WnghtCilUnt'(Publici'iealth Wright COlJnty Sheritfs Office February 16, 2007 Dear City Administrator, In the past few years, far too many people have been seriously injured or killed on roads in Wright County. As Wright County continues to grow in population, the number of vehicles on our roadways also increases. One of the most common concerns local law enforcement hears is that of traffic and our roads. Safe Communities of Wright County is working hard to make the roads in Wright County as safe as they can be. Established in 1997 to reduce crashes in Wright County, Safe Communities has been successful in helping to reduce the number of fatal and severe injury crashes by an average of 38%. This was done through education and prevention initiatives with a host of partners who are also committed to the cause of reducing crashes. One of the top contributing factors to crashes in Wright County is speed. Unsafe speed is actually the number one factor in single-vehide crashes in Minnesota. Rural roads, like most of the roads in Wright County, account for 60% of the speed-related fatal crashes. High rates are not the only concem, at 35-MPH the impact of a car crash is equal to jumping head first off a three-story building. In the past, many cities in Wright County have borrowed a radar speed trailer from the Wright County Sheriffs Office or Buffalo Police Department to assist in reducing speeds on particular roads. Although this service is still available, there is far more demand for the equipment than there is equipment available to loan out. In an effort to educate the community about safe driving and appropriate speeds, Safe Communities of Wright County is making mini-grants available to assist cities who wish to purchase their own radar sl'eed trailer. Radar speed trailers have proven to slow traffic, therefore making city streets and neighborhoods safer. It is our goal to fund as many trailers as possible, however due to availability of funding, grants will be made available in phases. The phases, most likely, will be one year apart. Our first phase is making four mini-grants of $1500 each available. If this is something your city would be interested in, please complete the enclosed application and retum it to Safe Communities of Wright County. Be sure to review the grant requirements. The deadline for application is May 1, 2007. All applicants will be notified by June 1, 2007 of the funding decision. If you have questions, please feel free to call me at 763-241-9888. Sincerely, Pat Hacknian Executive Director If you are looking for information on speed trailers. we recommend Kustom Signals. Ine. We do not have a contractor partnership with them, but we knowtihem to be a reliable source. You can visntiheirwebsne at wwwkustomsianals.com or call1-8Q0-458-7866. For best pricing ask for Chuck and be sure to mention you are part of Wright County, MN. ~ Safe Communities of Wright County 2006 The Year of the DOT ..... Safe Communities of Wright County partnered with Minnesota Departments ofTransportation and Pubic Safety as well as the Wright County Highway Department to in an experimental tailgating project. The Distance Dots project was a series of DOTS and informational signs along a two-mile section' of Hwy 55 between Buffalo and Rockford to help motorists identify and maintain safe following distances. When traveling the posted 55 MPH a driver should have two DOTS visible between them and the vehicle they are following. This would allow for the recommended 3-second following distance. A press conference to kick-off the project was a great success with attendance from all the major metro TV stations, local and statewide print and radio. The project was even featured in the New York limes. The Final data collection did find an increase of 23 feet in the center of the project corridor . Average gap increases were 13 feet when combining all data points. MnDOT is still determining if they will repaint or remove the DOTS in the spring of 2007. Drive wright The Drive Wright Roadway Safety course offered 29 classes reaching 1280 students in 2006. . Course evaluations have shown 97% of participants feel they are more aware of crash risks and traffic safety after taking the course. . Evaluations also indicate 82% will change their driving habits as a result of what they learned. . On seat belt use, 83% of participants indicate they wear a seat belt Of the individuals who indicated they do not buckle up, 80% of them indicated they would start wearing their seat belt as a result of what they learned in class. Special thanks to Sheriff Gary Miller, Lt Dan Anselment, Chief Deputy Joe Hagerty, and Sgt. Eric Leander for their continued dedication to this program! OF WRIGHT COUNTY Parent - Teen Driving Presentations .' Local crash data shows Wright County'syoungest and most inexperienced drivers are involved in the highest proportion of crashes. Traffic crashes are the leading cause of death for Wright County teens. To help new drivers and their parents prepare for teens getting behind the wheel, SCNC hosts Parent - Teen Driver's Education presentations in cooperation with seven of the local sc;hool districts. Dassel-cokato High School was addedto the Wright County High Schools partidpating in this project. SCNC facilitated 30 presentations in 2006 reaching 1334 students and over 1566 parents. Putting together a Parent - Teen presentation takes a lot of work and commitment Fifteen volunteers donated 424 hours to Safe Communities of Wright County, a value of $8500. A special thank you to Jon Young, Wright County Public Health and all the volunteers for their dedication to young driversl Safe Communities of Wright COunty won the 2006 MN STAR Award given out by the Department of Public Safety, Office of Traffic Safety for excellence in traffic safety. The award was given to SCNe for their exemplary work with the Parent-Teen Presentations in Wright County. Seat Belt Challenge The 2006 Seat Belt Challenge in Wright County was a successful project that included 9 area high schools and over 7100 high school students. The Challenge was held April 18 - May 13, 2005. Overall seat belt use among teens and front-seat passengers climbed 8 points during the challenge. Dassel-Cokato High School won first place with the highest percent of students buckled (96.5%). HLWW High School had the greatest percent of increased bucklers (19% increase). Congratulations to all schools who participated! . Annandale High School . Buffalo High School . Dassel-COkato High School . Delano High School . Howard Lake High School . Monticello High School . Rockford High School . St. Michael-Albertville High School . Wright Technical Center Fatal Crashes Preliminary Crash Reports indicate 12 fatalities for 2006 in Wright County. This is compared to 16 in 2005. Although this is a decline in fatalities there is an alarming increase in the number of alcohol - related fatalities (8 of the 12). Other common threads in these fatal crashes were unbuckled drivers and rural roads. Thank you to the members of the WC Fatal Review Committee who review each and every fatal crash in Wright County. Designate When You Celebrate In an effort to combat the rising number of alcohol related crashes in the county, Safe Communities sponsored a Designated Driver program during the holidays. All Wright County bars were offered free cups and bar napkins with "Designate When You Celebrate" logos. The program was kicked off with an event at the Albertville Outlet Mall where the MN State Trooper Blood Alcohol Testing Unit was on display and non-alcoholic drink samples and recipes were shared. The outlet mall gave out discount coupons to promote the event. .~'i ~ dt.1,J;~'J}! l)l,'" ,~ J".,.,... ~f(.J,..P Community Outreach Safe Communities of Wright County shared information with the following groups in 2006: . Buffalo & St. Michael Rotary . Peer Helper Training - Camp Koinonia . KRWC Community Spotlight . Buffalo HS A1temative Program . Delano HS Health Classes . Cabela's Gateway Summer Kick Off . Hennepin County Traffic Advisory Council . North Central Institute ofTraffic Engineers Conference, Rochester, MN . Toward Zero Deaths Conference, Duluth, MN Safe Communities of Wright County also co- sponsored two community-wide events: 1. Community Safety Meeting in partnership with WC Highway Department. The meeting was open to the community and local traffic stakeholders for input on programs and road improvements. 2. Town Hall Meeting on Underage Drinking. Sixty key community stakeholders attended to learn about this issue that is once again on the rise. Traffic Safety Partners A1lina Medical Transportation Annandale Police Department Buffalo Hospital Buffalo Police Department Highway 55 Corridor Coalition MN DPS - Office ofTraffic Safety MN Department of Transportation MN Seatbelt Coalition School Districts: Annandale, Buffalo, DasseJ-<:okato, Delano, Howard Lake, Maple Lake, Monticello, Rockford, and STMA Towards Zero Deaths State Program Team Wright County Highway Department, Wright County Public Health Wright County Sheriff's Office 2006 Board Members Sonja Carlson 0 Karla Heeter 0 Lt. Joe Hagerty Wayne Fingalson 0 Virginia Lockman 0 Mark Minkler Rolf Mohwinkel 0 Brian Nord 0 Ken Ogden Carol Schefers 0 Chief Mitch Weinzetl Joy Westerdahl, MD Jon Young 0 Kevin zachman A._ J:j Ll r _ 111 Safe Communities of Wright County Is a collaborative effort focused on redudng crashes in Wright County through data-driven safety education and prevention. For more information or to support this project contact: Pat Hackman, executi~ director Safe Communities of Wright County PO BOX 339 St. Michael, MN 55376 763-241-9888 W\NW.safecomm.ora .....- Safe Communities of Wright County Mini-Grant Application Form for Radar Speed Trailers Requirements D . Grant application must be completed in full and postmar1<ed by May 1,2007. ' L-t . Grant available only to cities within Wright County, MN. rT. A . Speed trailers must be new. Used or refurbished trailers not eligible for reimbursement ,..., /"t>r . Speed un~s must be trailers. 5!>eed displays (pole-mounted or dolly-mounted) are not eligible. r . . Cities must agree to wor1< with their local law enforcement authority before placing trailers on public roadways. SONC can assist in this meeting. . Cities agree to place the Safe Communities of Wright County logo and the local law enforcement logo on the speed trailer. . All maintenance and upkeep of the trailer is the responsibility of the ciIy purchasing the unit Name of City City Population City of Monticello 10,000 est. Ma~lng Address CitylZip 505 Walnut Street, Suite 111 Monticello, 55362 contact PelSOn TdI. Deb Ward Building Department Coordinator Phone Number Ema. address 763-271-3223 deb.ward@ci.monticello.mn.us What is the tim.trame 01 wanting to purchase the traaer'1 The City of Monticello is looking to purchase a trailer within 6 months to a year. How wiD your city use the radar speed trailer? What traffic safety initiatives has your city been involved in? I understand this is a reimbursement grant. A copy of the receipt or other proof of purchase must be submitted to Safe Communities 01 Wrigl11 County bator.funds are distributed 10 grantees. Sicnature of Citv Reo.-...nlaliV. Date Retum completed application by May 1, 2007 to: Safe Communities of Wright County. PO BOX 339, Sl Michael, MN 55376 Pole-Mounted Radar Speed Displays Neighborhoods, school zones, construction sites and dangerous roads could use a little help in promoting compli- ance with the speed limit, but officers can't be everywhere at once. Kustom Signals' pole-mounted radar speed dis- plays feature full-matrix, high-intensity LED displays to get the attention of oncoming drivers as a reminder to slow do",'TI. These pole-mounted displays can be directly hard-wired to your electric service or powered by a solari battery back-up system. Four models are available to fit your department's needs and budget. Each offers different display sizes appropriate for areas with different speed limits. All displays offer liS-inch thick welded aluminum construc- tion, white powder coat finish inside and out, all stainless hardware, GE Lexan@ shielding with a non-glare finish for easy readability even in direct sunlight, automatic intensity adjustment to ambient light conditions and mount- ing brackets for your application. j:~ :; IYOUR SPEEDI ~..>.. '. '~:'..'..: ... ":,. ~.. " ..,'.:'::.1 ."1' ~~. - . ".:.... ....'.. ,': PM 250 lSI'EfD IJMITI . . .. I'IOOR~~I .......... .......... .......... .......... . n_n... .. ........ .. .. - .. .. .. .. .. .. .. n .. .. -- -. .. ...... .-... ...... on... '" 'YOURSPEEO" --;...:c.':x;;r<:;.},'1.';.7.''0;;;,;.c;.....:::;;i",," '.':.:>0:";''''':'.:.,,-'':.' "'.,".,-:\'~' PM 350/360 k(((cccc KU.5TOM 5GNAL5.INC. l "l.:ES;u ~F'i :.F ~LEL.C w:' ~~L1F'~E"'~~C F tu PM PM PM PM PM ea res 250 275 350/360 400 450 12-inch Display X X X IS-inch Display X X Directional radar X X X X X Keyed onloff switch X X X X X Defaults to last settings X X X X X Single cycle onl off dock X X X X X Options , Solar Panel Over-speed Blanking Violator Alerts: Slow or Slow Down Red-blue Flashing White LED Strobe .- III keeping with KustoJ/1 Sigtcals' policy of contiHued refinemcllt of its products, tllese spec~/iClJtiolls aTe subject to dumge without notice. KIIsfonl SigwTls' IvamIl1h} ille/fldes parts and labor, alld wamlllts all components, wit/Wllt exception, agaillst defects ill 11l11terial'3 and worknullls/lip. Scroice eml be perfomred In} all Aufhori:ed Sen1ice CCllter nearyoll or by file KlIsfo1ll5igll11ls' lIlam~raehl!iflgfacility. Call us at 1-800-4KUSTOM or visit www.kustomsignals.com First in traffic safety 9325 PlIumm. Lenexa, KS 66215-3347.913.492-1400' FAX 913-492-1703' sales@kustomslgnals.com Home> Speed Displavs: PM 275 ~ Pole-I"lounted Radar Speed Display I Pl"l 250 - Pole Mounted Radar Speed Display I PM 350 - Pole-Mounted Radar Speed Display 1 PM 400 Pole-Mounted Radar Speed Display I Giant Display I Tracker PM 275 - Pole-Mounted Radar Speed Display Neighborhoods, school zones, construction sites and dangerous roads could use a little help in promoting compliance with the speed limit, but officers can't be everywhere at once. Kustom Signals' Pole-mounted radar speed displays feature full-matrix, high-intensity LED displays to get the attention of oncoming drivers as a reminder to slow down. These pole-mounted displays can be directly hard-wired to your electric service or powered by a solar/battery back~up system. Four models are available to meet your department's needs and budget. Each offers different display sizes appropriate for areas with different speed limits. The PM 275 features a 12-inch display. All displays offer a directional radar, keyed-on/off switch, single cycle on/off clock, l/S-inch thick welded aluminum construction, white powder coat finish inside and out, all stainless hardware, GE Lexan@ shielding with a non-glare finish for easy readability even in direct sunlight, automatic intensity adjustment to ambient light conditions and mounting brackets for your application. Optional upgrades include a solar panel, over~speed blanking and multiple violator alert options. Next Product? > T,:, r~q'.J~Zt:.:! PI'.:,j,-,,:t ;:l.lJ()t~ ,:,,-I,,-;e. or t,) d':".'lnl':1.:od :on ':'1:er:otol"s n,:onlJ-:o1 or .:,:,1-:,( prod!J,:t b(.),:h'..Jre, 'I'C'U rnu,;:l:: t2';lizter to be:c:;rne:o j:'~'eferTed r::i...Jston-,':!~, ~ In :or, e.ttort ~': :ozsist 'Ie,u ir, "equi~'irq o;lr:ort r(l')rI2'i and b) p'J~',:h3ze ~'...Jsl::')n-, ';j,;;rl..ls eq,jiprne,-,t, dick he!'':! f')f .. list .:or ';It'3r:~_./flJndin'; ".'e!:' sites, 1~800-4KUSTOM I sales@kustomsignals,com I fax: 913A92-1703 I 9325 Pflumm - Lenexa, KS - 66215-3347 -- From: Chuck Remy [cremy@KustomSignals.com] Sent: Wednesday, April 11 , 2007 3:13 PM To: Tom Moores Subject: PMD QUOTE Attachments: eQuote1.doc; PM Displays.pdf Tom Moores As we discussed on the phone, this product is not easy to transfer to locations on a consistant basis. It will take two men and a pickup truck to move it, and the parts will wear where the connection is to the base of the display. Thanks, Chuck NonCE: This message contains confidential information and is intended only tor the individual named. If you are not the named addressee )'OU should not disseminate, distribute or copy this c-mall. Please notify the sender immediately bye-mail if you have received this e-mail by mistake and delete this e-mail from your system. E-mail transmission cannot be guaranteed to be secure or error-free as infcnnation could be intercepted, corrupted. lost, destroyed.. arrive late or incomplete, or contain viruses. The sender therefore does not accept liabiliry for any errors or omissions in the contents ofrhis message, which arise as a result of e-mail transmission. If verification is required please request a hard--copy version. 41 I 112007 Ira KUII'IOM SIGNALS. INC. A .188_ elF PU8UC aAArn' IQlJPOSNT, ItC __.~KUt2iWM7 ..~_ _li...I-I.. r- IT. ...."'.lull....can www.kIIBto.....l~ Quotation Date 04/11/2007 To... TOM MOORES MONTICELLO POLlCE DEPT 505 WALNUT ST / STE #] MONTICELLO MN 55362 Quote # 99696620855305 Terms Net 30 This Quote Expires on 07110/2007 Phone 763-271-3223 Fax 763-295-4404 Page I of ] Q!y Product Descriotion I PM ;'75 I SOFTWARE STATISTICAL PACKAGE - FLASH CARD I SHIPPING & HA."lDLING UnitPrice $2,995.00 $700.00 $]50.00 SubTotal $2,995.00 $700.00 $150.00 * Applicable Sales Tax Not [ucluded Signature (!/i~ck ~~~I Total Toll Free 800-4KUSTOM (800-458-7866) $3,845.00 - , ' Over~5peed Blanking - display turns off if pre-set speed is exceeded. SMART Series 500 - 2000 Speed Monitoring Awareness Radar Trailers Neighborhoods, school zones, construction sites and danger- ous roads could use a little help in promoting compliance with the speed limit. But officers can't be every......h~re at once. That's \-vhy we offer S\IART, a gentle reminder to slo\y dm.vn. 5\IART, which stands for Speed Monitoring Awareness Radar Trailer is just that: a portable, self-contained speed display unit that is to\ved to sites ......ith speed-related problems. After quick and easy set up, 5~IART is left on the roadside to display speeds of on-coming vehicles. Brake lights are the usual response Around-the-Clock Duty With 5\IART on the payroll, you have a virtual officer on duty around-the- clock, vvith no overtime pay- And officers have more time to deal ,vith other important issues. Features and Upgrades to Meet Even) Department's Needs The %IART 500 - 2000 series includes amber LED displays, ,"veatherproof endosures, GE Lexan:]) shielding \-\'ith a non-glare finish for easy readability even in direct sunlight, automatic intensity adjustment to ambient light conditions and a directional radar to display the speeds of oncoming vehi- cles. \Ve offer multiple trailers and options to fit every departments' needs and budget. 1(((((((( HUSTOM s-r,j,L\LS, Ir,k A fe\v of the features include: Kustom SMART Radar - this specially designed directional radar is mounted ins-ide the locked trailer to clock speeds, Amber LED (Light Emitting Diode) Display - motorists see their speeds on this highly-visible LED display, The speed limit sign above the display reminds motorists to pay attention and ease up on the gas pedal. Violator A.lert - \-vhen a preset speed is exceeded, the LEOs flash or change to "Slow Do,"vn." Each model can be purchased \vith options, induding: The SMARTS!at Traffic Statistics Computer- offers the advantage of using a road tube or the free How method for collecting statis- tics on cars vs. time, cars vs. speed, speed \'5. time, and much more~ It's the most versatile \-VindO\vs~\1 compatible computer available for gathering tr~lffic data. ....lirlimum:tVehicles "'0 A',er~g!! ~ Vehicles = 19 j :lapsed Time = 18.15mll'll..tes Maximumol-Veh'cles=O Tutal ~ Vehicles = 2300 Tel'1l\.lilePace"'2.6to35 IO(J \<33Terr(5200:Jlk,1 S~rl'1gNlarm Speed:..,mlt 25mph '-5 iO " 1~~1 of\1 ;p.,\ ,"""ur :;...:.. 0"'\1 g"';,1 t~~~.' . Tamper Alarm-deters vandd{s. For More Options and Details refer to next page. Community Relations Si\.[ART generates a positi\o-e response from the conul'Lunity, because citizens see you responding to their concerns when you take action agalnst speed- reldted problems in their neighbor. hoods, school zones, and construction areas. Thev feel safer, and that is \vhat voluntary"'compliance with the speed limit is all about-safety. VVe kno'Vv of at least one officer who returned to the S~IART trailer and found a note taped to it reading: "Please bring this to my neighbor- hood," 5~IART has become so popular that many agencies have waiting lists for neighborhoods that want it. \-Vhether used to promote a....,rareness at the start of a school year, support a temporary speed reduction site for road cre...vs, or to simply promote goodwill, put S\[ART on your payroll. Cali us at 1-800-4KUSTOM or visit www.kustomsignals.com . Features !2 5:. ~fI'" _....... '.'"'' .", ".'1., "11I ~} . 13,,1""'.,"""'. '-'~ SMART 600 SMART 500 "."...: )'10\:" 5?f.EDI:t, ~.) III ' . " , '"i'.,;: 15.51 ':il. I YOUR SPEEO I SMART 750 SMART 800 :~, I YOUR SPEED I '. .r~~ . ".~ I YOUR SPiED I .... .~" ,f .... ~/~_.; ; .' '1"'" I .. , '" '. ".' ; ~ i45' -----...- SP~E.O LIMIT I 25: . SMART 1000 SMART 950 .~'"i'" ;:.j.... ,.:";" ;~'...-) SMART 2000 500 600 750 800 950 1000 2000 l1-inch display X X X I8-inch display X X X 36-inch display X Directional K-band radar X X X X X X X 1 AGM aviation-grade battery X X X 2 AGM aviation-grade batteries X X Fold-down speed sign rack X X Fold-down display X X 900 swivel display X Directional traffic arrows X Single cycle on/ off clock X X X X X X X Keyed on/ off switch X X X X X X X 2-yr Warranty on trailer and electronics X X X X X X X Construction 2-inch square steel tubing frame White polyester powder-coat finish over high-zinc epoxy primer 3 stabilizer jacks with 750lb, capacity each 2-inch class II ball coupler Full 7-inch wide. 14 gauge steel fenders 2000-lb. rated axle Leaf-spring suspension Taper roller bearings Optional Upgrades Solar panel 3 Traffic statistics computer options Over-speed blanking Tamper alarm Removable hitch Trailer cover Violator alerts: "Slow" _ . Red-blue tlashing White LED strobe c> --1m.. Be...-o.-ne a Preferred Kust.~r >> HOMe.> Speed i"lonitonng De'iices: 9'IA,~T I\lodels [and II I Si'-lART.LP (Low Profile) I SfvlART vr,IS . rvlessage S,gn Trailer I srv1.~RT sea I SHART 600 I S~IART 750 I SI'IART 800 I SHART 950 I SHART 1000 I SHART 2000 I StealthStat'" I DRU [] SMART 600 Neighborhoods, school zones, construction sites and dangerous roads could use a little help in promoting compliance with the speed limit. But we realize officers can't be everywhere at once and that's why we offer SMART, a Speed rvlonitoring Awareness Radar Trailer that is towed to sites with speed-related problems 'We offer multiple models with displays ranging from 12 to 36- inches to meet your specific speed and traffic-lane needs. The Sl"lART 600 includes a directional radar and a 12-inch amber LED display with a Lexan@ non.glare finish for clear, easy readability even in direct sunlight and automatic intensity adjustment to ambient light conditions. Over-speed blanking is also included Optional upgrades include a tamper alarm, violator alert, traffic statistics computer, removable hitch and a trailer cov~r < < Previous Product, Next Product> > T,:, r-='::;'J::.::t :. pr,:o,j,.J.:': q'.Jot.;, (,nlln-= ,:or t.: dO'_'I.:I,:<:..d :..n op~~:..~.:,r-':: rn:..:-,u,c:..1 '~I ,:010:" pr:,dud bt"J,:hur;::, ',.":"J rnlJ_~t r.:';lij't;::r t,:, b-::,:om.;: :. P~-=f-=n-=d j/'Jjt,)m-:( @ r" 51., ::::T,:<(1; t: 3ssi.:;t 'i )'J in :. :':::j'Jirin';l ';lr:.nt r,-,on.;:,.' :.nd t,) p,-"rd._35.;: r<lJ:.::t'Jrn '3i';l,,:.lt ';:'::;'Jiprn.;:,-,t, di.:k h-=r~ f,:or :. Ii.::": ,:,f ,;;n,-'-,/r'jr,di'-'9 '.\'~b tic:.;:!. 1-S00-4KUST01'-1 i sa!es@kustDmsignals,com I Fax: 913-492-1703 i 9325 Pflumm - Lenexa, KS - 66215-3347 - IlUSTOM SIGNAlS, INC. AIL88l1AR'1' C'P\.lIlJC~ IQlJIP~. JtC _ _. \.aIeD KStU1WM7 I1WIIMOOIl .....13..2..'11I r'-..........Ig"..cam .......1o8l:o....1-.-. Quotation Date 04/11/2007 To... TOM MOORES MONTICELLO POLICE DEPT 505 WALNUT ST / STE #1 MONTICELLO MN 55362 Q!! Product DescriDtion I SMART 600 (12" DISPLAY. ONL Y RACK FOLDS DOWN) REMOVABLE~ERTONGUE SHIPPING & HANDLING ALAR,! SYSTEM SOFTWARE STATISTICAL PACKAGE. FLASH CARD CABLE AXEL LOCK * Applicable Sales Tax Not Included Signature $~k -:P~1' Quote # 99696620865205 Terms Net 30 This Quote Expires on 071\0/2007 Phone 763-271-3223 Fax 763-295-4404 U nit Price $4,995.00 $250.00 $325.00 $195.00 $700.00 $65.00 Total ToU Free 800-4KUSTOM (800-458-7866) Page! of 1 SubTotal $4,995.00 $250.00 $325.00 $195.00 $700.00 $65.00 $6,530.00 Council Agenda: 4/23/07 SE. Consideration of approvin!!: postin!!: for part-time Finance Clerk. (JO) A. REFERENCE AND BACKGROUND: This item was tabled at the last Council meeting in order that it could be reviewed by the Personnel Committee. The Personnel Committee met on Wednesday April 18, 2007 and this item was included in their agenda. The Part-time Finance Clerk job description covered the position initially filled by Annie Zimmerman. With the work load of the Finance Department resulting in considerable overtime hours, it was proposed that this Part-time Finance Clerk position again be filled. The position is a grade 3 with a pay range of$13.45 to $18.59 per hour and benefits proportional to number of hours worked. The Personnel Committee reviewed and approved the job description for the position as it was written. The Personnel Committee then discussed at some length the needs of the Finance Department, both short-term and long-term, and the process by which this position should be advertised. The Finance Department staff indicated that even when a new Finance Director is on board they would still need in the near future, a full-time finance clerk position in addition to the part-time finance clerk position. With the thought in mind that a full-time position would eventually be needed, the Personnel Committee felt the Finance Clerk position should be advertised as "a part-time position that could possibly become a full-time position." The Personnel Committee also felt that the position, especially since it could become a full- time position, should be advertised both externally and internally. B. ALTERNATIVE ACTIONS 1. Motion to approve advertising, internally and externally, for the Finance Clerk position as a part-time position that could possibly become full-time with the position to be established at a grade 3 with a pay range of$13.45 to $18.59 per hour. 2. Do not approve the advertising for this position. C. STAFF RECOMMENDATION: This item was discussed extensively by the Personnel Committee. In looking at the short-term and long-term needs of the Finance Department staff, the Personnel Committee felt by advertising externally and internally, there is a greater potential to attract candidates with a good finance background who would be both interested and capable of filling this position should it become a full-time position. The Personnel Committee and City Administrator recommend Alternative #1. D. SUPPORTING DATA: Job Description FINANCE CLERK City of Monticello Title of Class: Effective Date: Finance Clerk 3/0112002 Description of Work General Sfutement of Duties: Performs skilled financial and clerical work for the City, including filing, word processing, spreadsheets, data entry, and related duties as required. Supervision Received: Receives general supervision from the City Finance Director. Typical Duties Performed The listed examples may not include all duties performed by all positions in this class. Duties may vary somewhat from position to position within a class. Finance: Accounts payable system: o Enters invoice data; proofs and processes batches; prints checks and verifies to invoices. o Files invoices into vendor files. o Ensures W -9 is on file prior to processing check requests from those vendors. o Maintains project codes. Assists with city deposits. Records and tracks collection ofNSF checks and ACH transactions. Assists with processing liquor store receipt transactions: o records daily receipts by cash and credit card totals into monthly spreadsheet and verifies weekly and grand totals. o enters receipts; proofs and processes weekly batches. Manages petty cash. Assists with bank reconciliations. Assists with budget data entry. Serves as backup for reconciling daily community center receipts. Miscellaneous Accounts Receivable: Prepares charges for billing. Processes invoices in computerized system. Handles inquiries and corrections. Sorts paid invoices. ~ - Payroll: Assists with payroll data entry. Runs reports. Processes vendor payments. Sorts and files timesheets. Utility Billing: Assists with mailing of utility bills and late notices. Sorts and files paid utility bills. May ~erve as backup for handling new customer/move-out calls and garbage cart requests. Capital (Fixed) Assets: Assists with inventory and data entry. Miscellaneous: . Maintains file of vendor and employee credit authorizations. . Assists with mailing of city newsletters. . Backup for daily cash register close-out. o May perform special projects as directed by City Finance Director. o Performs other duties as requested. Knowledge, Skills and Abilities o Knowledge of accounting principles, practices, procedures and financial reporting. o Ability to establish effective working relationships with vendors, City staff, auditors and the general public. o considerable ability to calculate, type and enter information with speed and accuracy and to maintain records and documentation. . Working skill in operating office equipment including operation of a personal computer, cash register and calculator. . Working knowledge of payroll practices and procedures. Minimum Qualifications One or more years of experience working with accounts payable and general ledger accounting, preferably in a computerized environment. Experience in word processing, spreadsheet and database software preferred. Council Agenda: 4/23/07 SF. Consideration of resolution approvinl! charitable l!amblinl! license for Multiple Sclerosis Society of Minnesota. (10) A. REFERENCE AND BACKGROUND: The Minnesota Chapter of the Multiple Sclerosis Society is requesting approval to conduct charitable gambling operations at Monticello Liquor, Inc., 130 East Broadway. Prior to the State Gambling Control Board issuing a license, the City Council must pass a resolution approving or denying the application. Staff is not aware of any reason why Council would not allow the state to issue this license. B. ALTERNATIVE ACTIONS: I. Adopt a resolution authorizing the State Gambling Control Board to approve the charitable gambling license to the Minnesota Chapter of the Multiple Sclerosis Society to conduct charitable gambling activities at Monticello Liquor, Inc., 130 East Broadway. 2. Do not approve the resolution. C. STAFF RECOMMENDATION: City Administrator recommends the resolution authorizing the issuance of the charitable gambling license be adopted. D. SUPPORTING DATA: Resolution CITY OF MONTICELLO RESOLUTION NO. 2007-25 RESOLUTION AUTHORIZING THE ISSUANCE OF A CHARITABLE GAMBLING LICENSE WHEREAS, The Minnesota Chapter of the National Multiple Sclerosis Society submitted an application to the City Council of Monticello for the issuance of a charitable gambling license to conduct gambling activities at Monticello Liquor, Inc. at 130 East Broadway Monticello, Minnesota, and WHEREAS, upon review of the organization's activities, the Council is not opposed to the gambling license being issued by the State Gambling Control Board, NOW THEREFORE, BE IT RESOL VED BY THE CITY COUNCIL that the application ofthe Minnesota Chapter of the National Multiple Sclerosis Society for a charitable gambling license is hereby approved and the State Gambling Control Board is authorized to process the application. Adopted by the City Council this 23rd day of April, 2007. Clint Herbst, Mayor Jeff O'Neill, City Administrator Council Agenda: 4/23/07 5G. Consideration of resolution aDDrovinl!: charitable l!:amblinl!: license for Monticello Lions 9!!!!: (JO) A. REFERENCE AND BACKGROUND: The Monticello Lions Club is requesting approval to conduct charitable gambling operations at Blue 360 Sports Bar, 1114 Cedar Street. The Lions Club currently has charitable gambling activities at Hawk's Sports Bar & Grill and River City Lanes. Prior to the State Gambling Control Board issuing a license, the City Council must pass a resolution approving or denying the application. Staff is not aware of any reason why Council would not allow the state to issue this license. B. ALTERNATIVE ACTIONS: 1. Adopt a resolution authorizing the State Gambling Control Board to approve the charitable gambling license to the Monticello Lions Club to conduct charitable gambling activities at Blue 360 Sports Bar at 1114 Cedar Street. 2. Do not approve the resolution. C. STAFF RECOMMENDATION: City Administrator recommends the resolution authorizing the issuance of the charitable gambling license be adopted. D. SUPPORTING DATA: Resolution CITY OF MONTICELLO RESOLUTION NO. 2007-26 RESOLUTION AUTHORIZING THE ISSUANCE OF A CHARITABLE GAMBLING LICENSE WHEREAS, The Monticello Lions Club has submitted an application to the City Council of Monticello for the issuance of a charitable gambling license to conduct gambling activities at Blue 360 Sports Bar at 1114 Cedar Street, Monticello, Minnesota; and WHEREAS, upon review of the organization's activities, the Council is not opposed to the gambling license being issued by the State Gambling Control Board, NOW THEREFORE, BE IT RESOL VED BY THE CITY COUNCIL that the application of the Monticello Lions Club for a charitable gambling license is hereby approved and the State Gambling Control Board is authorized to process the application. Adopted by the City Council this 23rd day of April, 2007. Clint Herbst, Mayor leffO'Neill, City Administrator City Council Agenda- 04/23/07 5R. Consideration of a request for Preliminary and Final Plat for Monticello Business Center, a commercial subdivision in a B-4 (Relrlonal Business) District. Applicant: Wal-Mart Real Estate Business Trust. (NAC) The Planning Commission heard this item at their April 5, 2007 meeting and recommended approval of the request. The Commission raised some concerns about a potential gas station user for the site. Staff clarified that no potential user has been identified, and any future land use approvals for future development of the site would be processed separately and evaluated on their own merit. The Planning Commission felt the proposed minor subdivision was consistent with the intent of the district, and was appropriate for the site. A. REFERENCE AND BACKGROUND: Ollson and Associates has applied for Preliminary and Final Plat approval for Monticello Business Center Fourth Addition on behalf ofWal-Mart. The proposed minor subdivision consists of splitting off Lot 2 ofthe Monticello Business Center Third Addition to sell the parcel. The subject site is .76 acres in size and is zoned B-4, Regional Business. The site is located in the northwest corner of the Wal-Mart parking lot. The remaining portion of the site, identified as Lot 1, is 26.89 acres in area. Comprehensive Plan. The subject site is guided for commercial land uses. Zoning. The subject site is zoned B-4, Regional Business. The purpose of the B-4 regional business district is to provide for and limit the establishment of motor vehicle oriented or dependent commercial and service activities. ANALYSIS The applicant is proposing a minor subdivision to split a piece of property from the Monticello Business Center Third Addition and plat it as a separate parcel. A conditional use permit for a motor fuel station was previously approved for the site. This CUP has since expired. As such, no zoning approvals apply to this new platted parcel. Any use requiring a conditional use permit must formally apply for approval. Lot Requirements and Setbacks. No minimum lot area, lot width, or setback requirement apply to the B-4 District. A building footprint has not been illustrated on the plat. However, due to the size of the site and the fact that no setbacks are required, it appears as though the site can accommodate a commercial user. The placement of any structure on the site will be evaluated on its own merit. All performance requirements for Lot 1 are unaffected by the subdivision Access. An access easement for the site is proposed over the existing driveway into the Wal-Mart parking lot. Access into the site is possible in the southeast corner, the southwest corner, and on the east side ofthe site. Upon development of the site, staff recommends that the southwest curb cut be restricted to right-in/right-out traffic to prevent traffic from backing up onto Cedar Street. This issue may be addressed with any future land use application for the site. Grading, Drainage, and Utilities. The City Engineer has reviewed the plans for all grading, drainage, and utility issues and offers the following comments: Council Agenda: 4/23/07 . Obtain permanent drainage easement over private stormwater pond (runoff discharges into pond). . Obtain utility easement over 6" sanitary sewer service line to Cedar Street, including within the access easement area. . Obtain utility easement over 2" water service line connecting lot 2 to 12" water line in front of WalMart, as well as over the water line connecting to School Boulevard. The viability of the existing 2" water service as shown will need to be verified once a use for the lot has been identified. Connection to 8" DIP watermain stub on Cedar Street may be necessary. Recording. If the final plat is approved by the City Council, the subdivider shall record it with the Wright County Recorder within 100 days after said approval. If the subdivider fails to so record the final plat, the approval shall be considered void, unless a request for time extension is submitted in writing and approved by the City Council prior to the expiration of the 100 day period. B. ALTERNATIVE ACTIONS Regarding the request for preliminary and final plat approval ofthe Monticello Business Center Fourth Addition, a lot split resulting in two lots, the City has the following options: 1. Motion to approve the Preliminary and Final Plat of the Monticello Business Center Fourth Addition, subject to a finding that the proposed use is consistent with the intent of the B-4, Regional Business District, and the Comprehensive Plan, subject to the condition outlined in Exhibit Z. 2. Motion to deny the Preliminary and Final plat, based on a fmding that the proposed use is not consistent with the intent of the B-4 District. C. STAFF RECOMMENDATION Upon review of the proposed plat, staff finds that it is consistent with the performance requirements for the B-4, Regional Business district. The site is proposed to have access from the existing driveway into the Wal-Mart site. The site appears large enough to support a commercial use which meets the setback requirements for the district. As such, staff recommends approval of the preliminary and final plat. Any future user which may require further zoning approvals must formally apply. D. SUPPORTING DATA: Exhibit A: Exhibit Z: Preliminary Plat Conditions of approval Council Agenda: 4/23107 EXHIBIT Z Conditions of Approval for Monticello Business Center Fourth Addition 1. 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Reference and back!!:round: Kennedy & Graven recommends the City transfer title of Lot 2, Block I, Otter Creek Crossing 3rd Addition, to the Housing and Redevelopment Authority (HRA) via a Quick Claim Deed as conveyance and development of the industrial business park lies within the overall economic and redevelopment plans of the HRA. This conveyance in anticipation of conveying the property to WRE, LLC dba Walker In-Store sometime in May. Otter Creek Crossing 3'd Addition was part ofthe fifty-two acres (Phase II) purchased by the city from the Chadwick Group at the August 2006 closing. Yet to be purchased is approximately 33 acres under Contract for Deed. As you recall, the Monticello Business Center (120-acre city industrial business park) is being marketed for $1.00 per square foot with no assessments and no trunk fees to qualified businesses. To qualifY, a project must meet a job creation and wage-level criteria, buildinglland ratio density, and building market value. The market value of the land with improvements is approximately $3.00 per square foot. The HRA will create a TIF District to reimburse the city for costs (gap) associated with development of the business park. For your information, the HRA held a public hearing for disposition ofland on April II, 2007, at which time the HRA authorized entering into the Purchase and Redevelopment Contract with WRE, LLC. Closing is anticipated sometime after May I, 2007. The 5.8 acre parcel consists of 1.5 acres developable land and 4.3 acres of utility and pond easements. B. Alternative Action: I. A motion to approve a resolution authorizing conveyance of city property to the Housing and Redevelopment Authority in and for the City of Monticello. 2. A motion to deny approval of a resolution authorizing conveyance of the city property to the Housing and Redevelopment Authority in and for the City of Monticello. C. Recommendation: The City Administrator recommends Alternative No.1 for the following reason: I. Project consistent with HRA and City Plans and Attorney's recommendation. I City Council Agenda - 04/23/07 D. Supportinl! Data. Resolution for adoption. 2 CITY OF MONTICELLO RESOLUTION NO. RESOLUTION AUTHORIZING CONVEYANCE OF CITY PROPERTY TO THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF MONTICELLO BE IT RESOLVED by the City Council ("Council") of the City of Monticello ("the City") as follows: Section I. Recitals. 1.01. The City has previously established the Central Monticello Redevelopment Project No. I (the "Project"), which is currently administered by the Housing and Redevelopment Authority in and for the City of Monticello (the "Authority"). 1.02. The Authority has approved, and the City is considering approval, of a tax increment financing plan ("TIF Plan") and a proposed Tax Increment Financing District No.l-38 (the "TIF District") within the Project. 1.03. To facilitate redevelopment of certain property in the TIF District, the Authority proposes to enter into a Purchase and Redevelopment Contract (the "Contract'') between the Authority and WRE, LLC (the "Redeveloper"), under which among other things the Authority will convey certain property described as Lot 2, Block I, Otter Creek Crossing 3'd Addition (the "Redevelopment Property") to Redeveloper. 1.04. The City currently owns the Redevelopment Property. 1.05. The City is authorized to convey real property pursuant to Minnesota Statutes Section 465.035 to any governmental subdivision for a nominal consideration, or pursuant to Minnesota Statutes Section 471.64 to any other political subdivision of the State. 1.06. The Authority is a political subdivision of the State pursuant to Minnesota Statutes Section 469.003, Subdivision 1. 1.07. The City finds and determines that conveyance of the Redevelopment Property to the Authority is for a public purpose and is in the public interest because it will further the objectives of the Project. 1.08. The City finds and determines that conveyance by the Authority of the Redevelopment Property to the Redeveloper is for a public purpose and is in the public interest because it will further the objectives of the Project. Section 2. Authorization. 2.01. The Council approves the conveyance of the Redevelopment Property to the Authority by quit claim deed for consideration of $1.00, and authorizes and directs city staff and officials to execute the deed and related documents necessary to facilitate the transaction referenced herein and contemplated herein, with all such actions to be in accordance with the terms and conditions set forth in this Resolution. 2.05. City staff and officials are authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent of this Resolution. Approved by the City Council of the City of Monticello this 23rd day of April, 2007. Clint Herbst, Mayor ATTEST: Jeff O'Neill, City Administrator Quit Claim Deed STATE DEED TAX DUE HEREON: $_ Total consideration for this transfer is $500.00 or less. Date: FOR VALUABLE CONSIDERATION, City of Monticello, a municipal corporation under the laws of the State of Minnesota, Grantor, hereby conveys and quitclaims to Housing and Redevelopment Authority in and for the City of Monticello, Minnesota, a public body corporate and politic established pursuant to Minnesota Statutes, Sections 469.001 to 469.047, Grantee, real property in Wright County, Minnesota, described as follows: Lot 2, Block 1, Otter Creek Crossing 300 Addition, Wright County, Minnesota together with all hereditaments and appurtenances. OTbe Seller certifies that the seller does not know of any wells on the described real property. OA well disclosure certificate accompanies this document. OJ am familiar with the property described in this instrument and I certify that the status and number of wells on the described real property have not changed since the last previously filed well disclosure certificate. City of Monticello By Its By Its 309660vl MNI MNl9Q-125 STATE OF MINNESOTA COUNTY OF WRIGHT } ~ The foregoing was acknowledged before me this day of , 2007, by ~ ,~ ~ ~~ City of Monticello, a municipal corporation organized under the laws of the State of Minnesota, on behalf of the municipal corporation, Grantor. NOTARIAL STAMP OR SEAL (OR OTHER TITLE OR RAK) SIGNATURE OF PERSON TAKING ACKNOWLEOOMENT Check here ifpart or all of the land is Registered (Torrens) D Tax Statements for the real property described in this instrument should be sent to (include name and address of Grantee): Housing and Redevelopment authority in and for the City of Monticello, Minnesota 505 Walnut Street, Suite 1 Monticello, MN 55337 This instrument drafted by: Kennedy & Graven, Chartered 470 U. S. Bank Plaza 200 South Sixth Street Minneapolis, MN 55402 309660vl MNIMNI90-125 City Council Agenda - 04/23/07 5J. Consideration to adopt a resolution approvinl!: a Business Subsidv Al!:reement between the Housinl!: and Redevelopment Authority in and for the City of Monticello and WRE. LLC. (O.K.) A. Reference and backeround: According to the Minnesota Statute, Section 116J.993, subd. 3(d), all business subsidy agreements must be approved by the full elected officials. Therefore, this item appears on the Council agenda. On April II, 2007, the HRA held a public hearing on the business subsidy and the sale ofland prior to consideration to adopt a resolution approving the Purchase and Redevelopment Contract between the Housing and Redevelopment Authority in and for the City of Monticello and WRE, LLC. Within the resolution for adoption by the Council, Section 2,2.01. notes the council approves the business subsidy agreement within the Contract as presented, subj ect to modifications of the Contract by the HRA. The attached "business subsidy agreement" which is located in the Purchase and Redevelopment Contract was prepared by HRA Attorney Martha Ingram and outlines the eight elements that must be included in a business subsidy agreement. A business subsidy must include goals for number of jobs created, wage goals of jobs created and retained, and must meet a public purpose which may include, but may not be limited to, increasing the tax base. B. Alternative Action: I. A motion to adopt a resolution approving a Business Subsidy Agreement between the Housing and Redevelopment Authority in and for the City of Monticello and WRE, LLC. 2. A motion to deny adoption of a resolution approving a Business Subsidy Agreement between the Housing and Redevelopment Authority in and for the City of Monticello and WRE, LLC. 3. A motion to table any action. I City Council Agenda - 04/23/07 C. Recommendation: To comply with the Minnesota Statutes, the City Administrator recommends Alternative No.1. D. SUDDortinl!: Data: Resolution for adoption and copy of the business subsidy agreement within the Purchase and Redevelopment Contract between the HRA and WRE, LLC. 2 CITY OF MONTICELLO RESOLUTION NO. RESOLUTION APPROVING A BUSINESS SUBSIDY AGREEMENT BETWEEN THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF MONTICELLO AND WRE, LLC BE IT RESOLVED By the City Council ("Council") of the City of Monticello ("City") as follows: Section I. Recitals. 1.01. The Housing and Redevelopment Authority in and for the City of Monticello ("Authority") currently administers Central Monticello Redevelopment Project No. I (the "Project"); and the Authority and City have created Tax Increment Financing District No. 1-38 (the "TIP District") within the Project, all pursuant to Minnesota Statutes, Sections 469.001 to 469.047 and Sections 469.174 to 469.179. 1.02. To facilitate redevelopment of certain property in the TIP District, the Authority proposes to enter into a Purchase and Redevelopment Contract (the "Contract") between the Authority and WRE, LLC (the "Redeveloper"), under which among other things the Authority will convey certain property described as Lot 2, Block 1, Otter Creek Crossing 3rd Addition (the "Redevelopment Property") to Redeveloper. 1.03. The City currently owns the Redevelopment Property and has previously authorized the conveyance of that property to the Authority in order to promote the development of the Otter Creek Crossing industrial park. 1.04. The assistance under the Contract constitutes a "business subsidy" exceeding $100,000 within the meaning of Minnesota Statutes, Section 116J.993 to 116J.995 (the "Business Subsidy Act"). 1.05. The "business subsidy agreement" as required under the Business Subsidy Act is included as one section of the Contract. The Authority duly noticed a public hearing regarding the business subsidy agreement, held such a hearing on April 11, 2007, and adopted a resolution approving the business subsidy agreement on that date. 1.06. Under the Business Subsidy Act this Council is required to approve any business subsidy agreement. 1.07. The Council finds that the execution of the Contract, including the business subsidy agreement, by the Authority and performance of the Authority's obligations thereunder are in the best interest of the City and its residents. Section 2. City Approval: Further Proceedings. 2.01. The Council approves the business subsidy agreement within the Contract as 2&3422vl MNIMNI90-123 presented to the Council, subject to modifications that do not alter the substance of the transaction and that are approved by the Chair and Executive Director, provided that execution of the documents by those officials shall be conclusive evidence of their approval. 2.02. City staff and officials are authorized to take all actions necessary to assist the Authority in performing its obligations under the business subsidy agreement and the Contract as a whole, including without limitation execution of any deed or other documents necessary to convey the Redevelopment Property from the City to Authority and from Authority to Redeveloper. Approved by the City Council of the City of Monticello this 23rd day of April, 2007. Clint Herbst, Mayor ATTEST: Jeff O'Neill, City Administrator 283422vl MNI MNI90-[23 2 Act. The total original principal amount of the Interfund Loan is $152,460.00. The terms of the Interfund Loan are described in the resolution attached as Schedule D (the "Loan Resolution"). The Authority will pledge Available Tax Increment, as defined in the Loan Resolution, to payment of the Interfund Loan. The Redev 0 rights or interest in any Tax Increment. a Section 3.8. A eem e provisions of this Section constitute the C. '''business subsidy a 0 the Business Subsidy Act. (a) General Terms. The parties agree and represent to each other as follows: (1) The subsidy provided to the Redeveloper consists of the principal amount of the Interfund Loan described in Section 3.7. The Interfund Loan is payable from a portion of the Tax Increments from the TIP District, an economic development tax increment financing district. (2) The public purposes of the subsidy are to facilitate development of the Authority's industrial park, increase net jobs in the City and the State, and increase the tax base of the City and the State. (3) The goals for the subsidy are: to secure development of the Minimum Improvements on the Redevelopment Property; to maintain such improvements as a production facility for the time period described in clause (6) below; and to create the jobs and wage levels in accordance with Section 3.8(b) hereof. (4) If the goals described in clause (3) are not met, the Redeveloper must make the payments to the Authority described in Section 3.8(c). (5) The subsidy is needed to induce Redeveloper to locate its business at this site, and to mitigate the cost of assessments for public infrastructure, all as determined by the Authority upon approval of the TIP Plan. (6) The Redeveloper must continue operation of the Minimwn Improvements as a "Qualified Facility" for at least five years after the Benefit Date (defined hereinafter), subject to the continuing obligation described in Section 10.3 of this Agreement. For the purposes of this Section, the term Qualified Facility means a distribution, warehouse or manufacturing facility, including office space necessary for and related to those activities, all within the meaning of Section 469.176, subd. 4c of the TIP Act. The improvements will be a Qualified Facility as long as the Minimwn Improvements are operated by Redeveloper or a tenant for the aforementioned qualified uses. During any period when the Minimwn Improvements are vacant and not operated for the aforementioned qualified uses, the Minimum Improvements will not constitute a Qualified Facility. (7) The Redeveloper does not have a parent corporation. 305850v3 MNI MNI90-125 10 (8) The Redeveloper has not received, and does not expect to receive, financial assistance from any other "grantor" as defined in the Business Subsidy Act, in connection with the Development Property or the Minimum Improvements. (b) Job and Wage Goals. The "Benefit Date" of the assistance provided in this Agreement is the earlier of the date of issuance of completion of the Minimum Improvements or the date the Minimum Improvements are occupied by Redeveloper or a tenant of Redeveloper. Within two years after the Benefit Date (the "Compliance Date"), the Redeveloper or tenant of the Redeveloper shall (i) retain at least 6 Pennanent Full Time Equivalent Jobs on the Redevelopment Property from another location outside the City; (ii) cause to be created at least 5 new Permanent Full Time Equivalent Jobs on the Redevelopment Property (above and beyond the 6 retained jobs); and (iii) cause the average hourly wage of the 11 total Permanent Full Time Equivalent Jobs to be at least $18.81 per hour, exclusive of benefits. Jobs created by any tenants within the Minimum Improvements will count toward the requirements of this Section. Notwithstanding anything to the contrary herein, if the wage and job goals described in this paragraph are met by the Compliance Date, those goals are deemed satisfied despite the Developer's continuing obligations under Sections 3.8(a)(6) and 3.8(d). The Authority may, after a public hearing, extend the Compliance Date by up to one year, provided that nothing in this section will be construed to limit the Authority's legislative discretion regarding this matter. (c) Remedies. If the Redeveloper fails to meet the goals described in Section 3.8(a)(3), the Redeveloper shall repay to the Authority upon written demand from the Authority a "pro rata share" of the outstanding principal amount of the Interfund Loan together with interest on that amount at the implicit price deflator as defined in Minnesota Statutes, Section 116J .994, subd. 6, accrued from the date of substantial completion of the Minimum Improvements to the date of payment. The term "pro rata share" means percentages calculated as follows: (i) if the failure relates to the number of jobs, the jobs required less the jobs created, divided by the jobs required; (ii) if the failure relates to wages, the number of jobs required less the number of jobs that meet the required wages, divided by the number of jobs required; (iii) if the failure relates to maintenance of the facility as a Qualified Facility in accordance with Section 3.8(a)(6), 60 less the number of months of operation as a Qualified Facility (where any month in which the Qualified Facility is in operation for at least 15 days constitutes a month of operation), commencing on the Benefit Date and ending with the date the Qualified Facility ceases operation as determined by the Authority Representative, divided by 60; and (iv) if more than one of clauses (i) through (iii) apply, the sum of the applicablepercentages, not to exceed 100%. Nothing in this Section shall be construed to limit the Authority's remedies under Article IX hereof. In addition to the remedy described in this Section and any other remedy available to the Authority for failure to meet the goals stated in Section 3.8(a)(3), the Redeveloper agrees and 305850v3 MNI MNI90-125 11 understands that it may not a receive a business subsidy from the Authority or any grantor (as defined in the Business Subsidy Act) for a period of five years from the date of the failure or until the Redeveloper satisfies its repayment obligation under this Section, whichever occurs first. (d) Reports. The Redeveloper must submit to the Authority a written report regarding business subsidy goals and results by no later than February I of each year, commencing February 1,2008 and continuing until the later of (i) the date the goals stated Section 3.8(a)(3) are met; (ii) 30 days after expiration of the period described in Section 3.8(a)(6); or (iii) if the goals are not met, the date the subsidy is repaid in accordance with Section 3.8(c). The report must comply with Section 116J.994, subdivision 7 of the Business Subsidy Act. The Authority will provide information to the Redeveloper regarding the required forms. If the Redeveloper fails to timely file any report required under this Section, the Authority will mail the Redeveloper a warning within one week after the required filing date. If, after 14 days of the postmarked date of the warning, the Redeveloper fails to provide a report, the Redeveloper must pay to the Authority a penalty of $100 for each subsequent day until the report is filed. The maximum aggregate penalty payable under this Section $1,000. Section 3.9. Payment of Administrative Costs. The Authority acknowledges that upon execution of the Preliminary Agreement, Redeveloper has deposited with the Authority $10,000. The Authority will use such deposit to pay "Administrative Costs," which term means out of pocket costs incurred by the Authority and City together with staff costs of the Authority and City, all attributable to or incurred in connection with the negotiation and preparation of the Preliminary Agreement, this Agreement, the TIF Plan, and other documents and agreements in connection with the development of the Redevelopment Property. At Redeveloper's request, but no more often than monthly, the Authority will provide Redeveloper with a written report including invoices, time sheets or other comparable evidence of expenditures for Administrative Costs and the outstanding balance of funds deposited. If at any time the Authority determines that the deposit is insufficient to pay Administrative Costs, the Redeveloper is obligated to pay such shortfall within 15 days after receipt of a written notice from the Authority containing evidence of the unpaid costs. If any balance of funds deposited remains upon issuance of the Certificate of Completion pursuant to Section 4.4 of this Agreement, the Authority shall promptly return such balance to Redeveloper; provided that Redeveloper remains obligated to pay subsequent Administrative Costs related to any amendments to this Agreement requested by Redeveloper. Upon termination of this Agreement in accordance with its terms, the Redeveloper remains obligated under this section for Administrative Costs incurred through the effective date of termination. (The remainder of this page is intentionally left blank.) 305850...3 MNI MNI90-125 12 Council Agenda: 4/23/07 5K. Consideration of Approval of Plans and Specifications and Authorize Advertisement for Bids for the 2007 Street Reconstruction ProlZram (City of Monticello Proiect No. 2007-01C) (WSB) A. REFERENCE AND BACKGROUND: At the February 26, 2007 City Council meeting, the Council accepted the feasibility report addressing the reconstruction of the remaining streets in Area 3 (River Street, Craig Lane, Kenneth Lane, Hillcrest Road, Hillcrest Circle, Hilltop Drive, and Matthew Circle) ofthe City's Overall Street Reconstruction Program. The public hearing for the project was held by the City Council at the March 12, 2007 meeting. Many of the comments from residents within the project area addressed the proposed width of the streets, the inclusion of a trail/sidewalk, and the overall size and scope of the project. The final project that was approved by the City Council as a result of the public hearing included the following: . Reconstruction of River Street from CSAH 75 to Craig Lane will be an urban section with a street width of 30 feet. Reconstruction of Hillcrest Road will be an urban section at a width of26 feet from the north to south intersections with River Street. Reconstruction of Hilltop Drive to an urban section at a 26-foot width for the entire length of street. Construction of a cul-de-sac at the east end of Hilltop Drive. Sidewalk construction along the south side of River Street from the existing sidewalk at Craig Lane to the Montissippi Park entrance. Craig Lane, Kenneth Lane, Hillcrest Circle, and Matthew Circle will be improved to their existing widths of 32 feet. Kenneth Lane will be milled, settled areas will be corrected, and the entire street overlayed. Construction of a parking lot at Hillcrest Park will be determined based on the construction costs of alternative bids including curb and gutter with a millings base or a pavement base. When bids are received, the City will determine the finished base of the parking lot. . . . . . . . The Engineer's Opinion of Probable cost for the construction of the project as presented is approximately $1,600,000. The City storm sewer outlet constructed with this project will discharge drainage to an un-named creek located behind the homes along Hillcrest Road and Hilltop Drive. This creek begins in the Montissippi Park upstream of the project and connects to the Mississippi River west of the mobile home park located east of the project limits. This creek is considered public water by the Minnesota Department of Natural Resource due to its proximity to the river and is considered an asset to the homeowners who live adjacent to it. Residents living on and near this creek have requested that since the City is now using this unique area for storm water discharge that the City also commit to providing periodical maintenance to ensure flowage. This activity would include periodical removal of trees, debris, and beaver dams, which are currently removed by local residents. It would seem to be a reasonable request considering the use of the creek for storm water management purposes. C;'1Jocwn<nlSand Sellblgs1da_vrminge~iUJcal SetIing$LTe"'fJi'rlJry InremelFilalOLKB]iAGN fT.4/_2()()7S/Re;;cwIpprovePlmuSpecsalulAulhori::eAFB-042J07.rJac Council Agenda: 4/23/07 This project will also require the acquisition of three new street, drainage and utility easements for the placement of new storm sewer pipe systems and additional street right- of-way. Preliminary discussions with the affected property owners for these easements have taken place but the legal documents have yet to be prepared or signed. The assessments originally proposed for this project represented a combination of front foot assessments as well as per lot assessments for the street and sidewalk improvements. The Council is also interested in a dual driveway policy. It is anticipated that final assessment values and the dual driveway policy will be provided to the Council at the time of project award. Should the Council approve the final plans and specifications and authorize the Advertisement for Bids, it is anticipated that the bids will be received and presented to the City Council for consideration of contract award at the May 29, 2007 Council meeting. B. ALTERNATIVE ACTIONS: 1. Approve the plans and specifications as presented and authorize the submittal of the Advertisement for Bids for publication. 2. Do not approve the plans and specifications. C. STAFF RECOMMENDATION: It is the recommendation of the City Administrator, Public Works Director, and City Engineer that the Council approve the plans and specifications and authorize the publication of the Advertisement for Bids on the project. The project as proposed is consistent with the feasibility study and overall program undertaken by the City in prior street reconstruction projects. D. SUPPORTING DATA: None C: ll:l<Icumenl.r and Sernngs'vili\",-grossinger\lm:al SelringslTemporary Ollemel FIIt~'.olK/JJ'AGN "!r/_1OO7SJ.RerotlApprovePl4ruSpusa..u1llJwmeAFB_I)4}JQ7.doc Council Agenda: 4/23/07 5L. Consideration of approval of contribution for Fire Department Equipment/Gear and Parks Department. (RW) A. REFERENCE AND BACKGROUND: The City has received a donation in the amount of$I,OOO from Wal-Mart and donation of $10,000 payable in installments from Land of Lakes Choirboys to go towards equipment purchases for the Fire Department. The City has also received a donation of $65 from the Monticello Lions Club for the lighting project at Bridge Park. As required by state statute, if the City accepts the donation of funds, the City Council needs to adopt a resolution specifying the amount ofthe donation and its use. B. ALTERNATIVE ACTIONS: 1. Approve the contribution and authorize use of funds as specified by the donor. 2. Do not approve the contribution and return the funds to the donor. C. STAFF RECOMMENDATION: It is the recommendation ofthe City Administrator and the Finance Department to adopt the resolution accepting the contribution. D. SUPPORTING DATA: Resolution City of Monticello RESOLUTION NO. 2007-27 RESOLUTION APPROVING CONTRIBUTIONS WHEREAS, the City of Monticello is generally authorized to accept contributions of real and personal property pursuant to Minnesota Statutes Sections 465.03 and 465.04 for the benefit of its citizens and is specifically authorized to maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Said gifts may be limited under provisions ofMN Statutes Section 471.895. WHEREAS, the following persons and or entities have offered to contribute contributions or gifts to the City as listed: DONORlENTITY DESCRIPTION VALUE Wal-Mart Cash contribution $1,000.00 Monticello Lions Club Cash Contribution $65.00 Land of Lakes Choirboys Cash contribution $10,000.00 WHEREAS, all said contributions are intended to aid the City in establishing facilities, operations or programs within the city's jurisdiction either alone or in cooperation with others, as allowed by law; and WHEREAS, the City Council hereby finds that it is appropriate to accept the contributions offered. NOW THEREFORE BE IT RESOLVED by the City Council of Monticello as follows: 1. The contributions described above are hereby accepted by the City of Monticello. 2. The contributions described above will be used as designated by the donor. This may entail reimbursing or allocating the money to another entity that will utilize the funds for the following stated purpose: DONORlENTITY RECIPIENT PURPOSE Land of Lakes Choirboys Monticello Fire Department Equipment Monticello Lions Club Parks Department Brid"e Park Li.htin" Wal-Mart Monticello Fire benlutment Eouinment Adopted by the City Council of Monticello this 23rd day of April, 2007. Clint Herbst, Mayor ATTEST: Jeff O'Neill, City Administrator Council Agenda: 4/23/07 SM. Consideration of approvinl! a temporary liquor license for wine tastinl! event at Church ofSt. Henrv. (JO) A. REFERENCE AND BACKGROUND: The Church of St. Henry is proposing to hold a wine tasting event at 1001 East 7th Street on June 15, 2007. State statutes require a non-profit organization conducting a wine tasting event to obtain a temporary on-sale license for the event. B. ALTERNATIVE ACTIONS: 1. Approve the temporary on-sale license for the Church ofSt. Henry's for a wine tasting event on June 15,2007. 2. Do not approve the temporary on-sale license. C. STAFF RECOMMENDATION: It is recommended that the City Council approve the temporary on-sale liquor license for the June 15, 2007 wine tasting event at the Church of St. Henry's. D. SUPPORTING DATA: Copy of application. Minnesota Department of Public Safety Alcohol and Gambling Enforcement Dj.vj~ion 444 Cedar St-Sllite 133 St. Paul, MN 55101-5133 ~ (651 )296-6439 TOO (65 I )282-6555 APPLICATION AND PERMIT FOR A TEMPORARY ON-SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME .oF ORGANlZATI.oN h h sTREET ADDRESS CITY TAX EXEMPT NUMBER STATE ZIP C.oDE DATE .oRGANlZED H.oME PH.oNE ( ) NAME .oF PERSON MAKING APPLICATION BUSINESS PHONE TYPE .oF .oRGANIZATION OCl..UBOCHARITAB ADDRESS Gl.oUS 0011iER N.oNPR.oFIT .oRGANIZATION .oFFICER'S NAMa ADDRESS ADDRESS Location whcte liconse will be ...,d. If IIl1 outdoor area, describe __ gord.e..Yl:5 of sl;narea lQli!i':atsa a.t 1991 E. 7th ~t.Feet. Mnnt-i,-.Q11n Will. the "l'Pllcant c_ for inlOAicaling Iiquor~' if N, 1M lbc ~ IIIllI addm. of the liquor n_ providing the servia. nn Will !be applicant carry liquor liabiJ;ty inourance? If 00, the camer's name and amount of coverage. (NOTE: Insuranccisnotmandatory.) r<=llt-hnl; r- Ml1rll.:ll Tn~l1T::In,...Q. APPROVAL .u>PLICA'J'I01Il M\J!;T lIE Il.Pl'IlOVW n an' OR 00llN1"Y BEroIlt: 5UIIMITI1l'IG ro ALCOIIOI.." G~MJIUNG ENFO\lCEMENT GITY/C.oUNTY DATE APPR.ovED CITY FEE AMOUNT UCENSE DATES DATE FEE PAID STGN^rV.ltc CITY CLERK OR COWl'Y OFflClAI. APPROVe.O A\cohol. &. OambW:l:!:- En!cn=mc.nl J)ttector Not<: 1Jo..' __ __....... _ _......... tIN odd..........IIIl4Ibo....... ~~, 1IIIs.u_ ..sl be.......... ..0.< __ _ Iolhe ~ or c..uao,. .. _ 30 dJIl'. - IlK...... r5-Om9 (6'-18) Council Agenda: 4/23/07 5N. Consideration of reauest for authorization to obtain appraisals for Chadwick/Spike properties. (R W) A. REFERENCE AND BACKGROUND: Recently the Mayor and city staff were approached by John Chadwick and group, owners of commercial and residential properties in and adjacent to the Otter Creek Industrial Park inquiring as to the City's interest in possibly purchasing all of the commercial, residential and adjacent properties to the industrial park. If the Council is interested in pursuing this potential purchase, it is recommended that the City obtain an appraisal of the property to help in negotiations. When the City purchased under contract for deed approximately 100+ acres from John Chadwick and Jim Bowers for the Otter Creek Industrial Park, the Chadwick group retained an approximate 40 acre strip ofland adjacent to 1-94 and Chelsea Road. This property was planned as commercial development in the future. In addition, the Chadwick group retained approximately 13.5 acres in the southeast comer of their property adjacent to 90th Street that they had hoped to develop into residential. Finally, the Chadwick group also owns a 100+ acres south of the current industrial park known as the Spike property of which they are interested in selling approximately 60 acres that would be primarily adjacent to our current industrial park parcel. The initial proposal submitted by the Chadwick group proposes a total sale price including the City's assumption of existing special assessments of over $16,000,000, Broken down by parcel, the asking price for the commercial parcel adjacent to 1-94 would be approximately $12,700,000 with assessments, $880,000 for the 13 acre residential property in the southeast comer of the property and $3,200,000 for approximately a 60 acre Spike property. The owners have indicated a willingness to provide seller financing with $900,000 down payment and additional principal and interest over a number of years to be determined. With these parcels surrounding our current industrial park, there may be a lot of merit in considering additional land acquisition for future expansion of additional industrial or commercial uses. With the Spike property currently guided for residential development, the Council would need to decide whether the City should be involved in residential development even if the property is adjacent to the industrial park. It could be that the comprehensive plan will identitY this property for uses other than residential if the City acquired it. With commercial development being slower to occur in this area, is this property adjacent to 1-94 better utilized for future industrial expansion? In all of this discussion the question remains whether the City can afford to purchase all of this property at this time and what the fair market value of the property is. If there is interest in pursuing this idea, it is recommended that an appraisal be obtained by the City to help in negotiations. B. ALTERNATIVE ACTIONS: 1. Direct staff to obtain an appraisal from a qualified commercial and residential land appraiser on the three parcels identified. Although quotes haven't been received, it is estimated that a commercial appraisal for this property could exceed $5,000. Council Agenda: 4/23/07 2. Do not authorize appraisals at this time. C. STAFF RECOMMENDATION: It is the recommendation ofthe City Administrator and Finance Director that if the Council is interested in exploring the feasibility of purchasing all of these parcels that an outside appraisal be obtained to help in establishing a fair market value for the properties. D. SUPPORTING DATA: Proposal Summary Outlining Total Cost of the Property Comparison of Current Market Values of Properties for Sale Seller Financing Options being Proposed Map Depicting Properties in Question. Proposal for City of Monticello Parcels Acres Per S.F. w/Asmt's Total Price Chelsea Commercial 40.0 $7.30 $12,766,308.00 Otter Creek Residential 13.5 $1.50 882,090.00 Spike Property as Business Park 60.0 $1.25 3,267,000.00 Totals 113.5 $16,915,398.00 Benefits Long term expansion space for business park Ongoing profit center for City of Monticello Allows city to capture benefit if interchange has to move eastward Allows city to capture benefit from investment in YMCA property Utilizes existing infrastructure Note: Chelsea Commercial property includes city assuming $2,311,908 in Assessments for recent improvements "' CD tII o~ .. ell" ()~ ~- c ~ o Co :!!:8 ..J c." c: 4i .. ..lI::U) .....J I'll::!! :!!::!!! <.l -c:O C E I'll E ....10 _u C .5 ell tII ... '" ... c: ::J.. 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VtWVtVtVtVtVtVtVtVtVtVtVtVtVt U n OO'V~Nf1:JCIl'<tvOl.-<ON(").- O(ONOltDM...-OOlf1:JOlOl......Mct:l c:ic:i""':""":Nct:i-i.o.oW,....:ajc:i"-:N .-.-.-.-.-...-.-.-~...-.-.-NNN VtVtVtWVtWVtWVtVtWVtVtWVt- I'--.....r--I'-I"-I"-I"-I'-r--I'-r--r--r--I'--r-- NNNNNNNNNNNNNNN I OO...-NOlOI'-Or--tOOOOooo ;0 Olm'OttO....<o<O....<Of1:JVtVtIR-VtVtVt '<l"'<l"'<l"M(,,)<O"Ot<or--r-- "iij ,s:g~ g ~ ~~' j'!' ~:2' ~.~:e .02: Gi to. 1"-..<<1.1'-. v. 0l.C'\!. M,O, '<l" \:"-- VMN...-O<Ol'-lClf")Vt it.1l (;(;C;;(;{ij.VttR-IR-Vt ~5"'-NM'V""WI'-Cl;ImO'-Nf")~tO >-'5 _ 0 o " -g~ "'0 ~ E o " ;;; "' .0 ;; '" N ~ o m " '" o m .; .. M ~ M '" m .,; ~ ~ ~ M .,; :". m .. ~ '" ~ ~ '" M '" M o ~. N ~ o " " " <; >-- Council Agenda: 4/23/07 5P. Approval of establishinl!: chanl!:e fund for MCC for operation of ballfield concessions. (CS, PM) A. REFERENCE AND BACKGROUND: At the previous meeting, the Council approved petty cash and change funds that are currently used within the City which is an audit requirement for the City. With the MCC takeover of the concession operations at the ballfields it is being requested that a change fund for the concession operations be established. Again no amount is shown in this document but Council members will receive a separate listing showing the amount. FUND Change Fund DEPARTMENT MCC USE Cash drawer used when MCC operates concessions. B. ALTERNATIVE ACTIONS: 1. Approve the establishment of a change fund for MCC for the operation of the concessions at the ballfields. C. STAFF RECOMMENDATION: The City Administrator and senior finance staff recommend approving the establishment of a change fund covering the MCC operation ofthe concessions at the ballfields which would be in compliance with audit requirements. D. SUPPORTING DATA: None. Council Agenda - 4/23/07 7. Public Hearinl!-Consideration of adoptinl! proposed assessment roll for delinquent utility bills and certification of assessment roll to County Auditor. (RW) A. REFERENCE AND BACKGROUND: The City Council is again asked to adopt an assessment roll for utility billing accounts which are delinquent more than 60 days and to certify the assessment roll to the County Auditor for collection on next year's real estate taxes. The delinquent utility accounts that are included with the agenda are accounts that are at least 60 days past due and include all new delinquents from the last time we certified them. In addition to the delinquent amount, the Council also previously approved the establishment of an administrative fee of $50 per account that is added to each delinquent assessment. The amounts shown on the enclosed delinquent utilities list include the additional $50 administration fee for the preparation of the assessment roll. It is recommended that the delinquent accounts be put on an assessment roll for certification at an interest rate of 6% as allowed by state statute. As in the past, if any accounts are paid within 30 days after the adoption of the assessment roll, they can be paid without the additional interest. After 30 days, payments will be charged interest. B. ALTERNATIVE ACTIONS: I. Adopt the assessment roll for the delinquent charges as presented. 2. Based on public hearing input, adjust the assessment roll as required. C. STAFF RECOMMENDATION: It is the City Administrator's recommendation that the Council adopt the assessment roll as presented. All of the accounts are at least 60 days past due and have been given proper notice of this assessment hearing and ample opportunity to pay the accounts in full. All utility accounts were notified that there would be an additional $50 administrative fee attached to each outstanding balance if the account was not paid by noon on April 10, 2007. D. SUPPORTING DATA: Copy of resolution adopting assessment roll Complete listing of delinquent accounts to be certified. CITY OF MONTICELLO RESOLUTION NO. 2007-24 RESOLUTION ADOPTING ASSESSMENT ROLL FOURTH QUARTER 2006 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for delinquent utility account charges, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessments against the parcels named herein, and each tract of land therein included is hereby found to be benefitted by the assessment levied against it. 2. Such assessment shall be payable in one (I) annual installment payable on or before the first Monday in January 2008 and shall bear interest at the rate of 6 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2008. 3. The owner of the property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution. 4. The City Administrator shall forthwith transmit a certified duplicate of this assessment roll to the county auditor to be extended on the proper tax list of the county, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the City Council this 23'd day of April, 2007. ATTEST: Clint Herbst, Mayor Jeff O'Neill, City Administrator , w . m U ~ " ~ " . 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M g o o ~ Cl <:l. ~ <:> ""' " ~ ~ o o o o ^ ^ o . \J\ lr.. ~ -..9 I:)- :;,- 0 <:::i M ~ . 0 ~ ~- . ~ ~ ~ g u "1 0 ~ H H " U % ~ . <::> 0 '" " , " <:> u ~ <0 '"' " " o o . " . o o z " City Council Agenda - 04/23/07 8. Public Bearin!!: - Consideration to approve a resolution adoptin!!: of the modification to the Redevelopment Plan for Central Monticello Redevelopment Proiect No.1 and establishin!!: TIF District No. 1-38 therein and the adoption of the TIF Plan therefor. Applicant: Walker In-Store. (O.K.) A. Reference and Back!!:round: OPEN PUBLIC HEARING The public hearing should be opened for public comment or questions relative to the proposed modification to the Redevelopment Plan and proposed establishment ofTIF District No. 1-38. The public hearing notice appeared in the local newspaper on April 12, 2007, satisfying the requirements of the Minnesota Statutes. TIF District No. 1-38, an Economic District, is being created to assist with land and public improvement costs associated with development and purchase of the Monticello Business Center (Otter Creek Crossing). WRE LLC, dba, Walker In-Store, plans to construct a 10,240 sq ft office/production/warehouse facility in the city-owned industrial park. The proposed project will bring 11 full-time permanent jobs at an average wage-level of $18.81 per hour without benefits. The company markets in-store display strategies, and sells, assembles, and distributes in-store display products such as shelving, etc. On February 26,2007, the City Council called for a public hearing date of April 23, 2007, and on September 25, 2006, the City Council approved the fmal plat for Lot 2, Block I, Otter Creek Crossing 3nd Addition. On April 3, 2007, the Planning Commission approved a resolution finding the proposed TIF District project conformed with the redevelopment and development goals for the city of Monticello. The proposed TIF Plan was distributed to the County and School District on March 19,2007, in order to meet the 30-day notice for comment prior to the public hearing of the Council. The HRA adopted it's TIF resolution on April 11, 2007. TIF District 1-38, an Economic District, has a life duration of eight years after receipt of the first increment to the HRA which is expected in 2009. An Economic District must create new jobs and can be used to assist manufacturing, warehousing, and distribution centers. Prior to the HRA's reduced land offer to Mr. Walker, HRA Attorney Bubul was consulted to verify the nature of the business met the qualifications for establishment of an Economic District. 1 City Council Agenda - 04/23/07 The attached maps show the boundaries of the Redevelopment Project No. I and proposed TIF District 1-38. Based on the TIF Cashflow ran by Ehlers & Associates using a building market value of$512,000 ($50.00), improved land value of$196,020 ($2.70 per sq. ft.) and a 8 % interest rate; the project is estimated to generate approximately $112,798 of net tax increment over the life of the district. The total project cost within the TIP Budget is $120,000. CLOSE PUBLIC HEARING The attached resolution for approval states the findings and public purpose for establishment of TIF District No. 1-38. B. Alternative Action: I. A motion to approve a resolution adopting the modification to the Redevelopment Plan for Central Monticello Redevelopment Project No. I and establishing TIF District No. 1-38 therein and the adoption of the TIF Plan therefor. 2. A motion to deny approval of the resolution adopting the modification....................... 3. A motion to table any action. C. Recommendation: The City Administrator recommends alternative no. I. The proposed new wage-levels, number of jobs, and building size meet the criteria and the project complies with the Declaration of Covenants and Minnesota Statutes. D. Suooortinl! Data: Public hearing notice, resolution for adoption and TIP Plan including maps. 2 . . interim amendment to Section 9- 1 of the CIty Code rea'ulaU"tJ traf. fie allowlna the Clty to Dram De,- mlSSilo" to theChimiber of CDm~ merce' to place-s sf","' on 'Cltv 91'Qf)@rtv for a lemporarv Derlod IlI.Jime.. Kim Holien of Northwest Associat~ ed Consultants provided the back' ground information which proposes a license agreement to allowatem- porary sign an City _property which would advertise' the downtown businesses. The location of the temporary sign is on City property and not in the right-at-way and therefore would -not require ap- proval from MnDOT or Wright County. The purpose 01 the sign is to make downtown business identifiable to the traffic going through the CitY. If there is a positive evaluation they would then consider a permanent sign. Staff felt the area allowed to use the sign should be at the discr-etion of the Chamber of Commerce. WAYNE MAYER MOVED TO AP- PROVEAUCENSEAGREEMENT TO ALLOW A TEMPORARY SANDWICH sOARD SIGN FOR .THE CHAMBER OF COMMERCE ON CITY PROPERTY SUBJECT TO THE FOllOWING CONDI- TIONS OF THE LICENSE AGREE' MENT: A. The subject sign snail be locat- ad on City property at the south~ west cornarof the intersection adjacent to the Chamber of Commerce site. B. The subject sign shall be a sandwich board sign. C. The subject sign shalf not ex- ceed four (4) feet in height. D. The face area of the sign shall not exceed seven (7) square feet on either side. E. No sign shall be located within ten (10}feet of a fire hydrant. F. No sign shall be placed within the public right-of~way. G. The Chamber of Commerce shall be responsible for all scheduling of tenants wishing to advertise a message on the sign, H. Color and design shall meet the design guidelines for theeCD zoning district, and shaltoot be composed of "fluorescent". col~ ors. I; The Chamb&r of COmmerce shall be (aspon,sible forreview~ _ing the design of each faceplate to be placed on the sign. J. The sign must be well main. tained and kept if'! good repair at an times. MaintenanCe of the sign shall be the responsibility of-the ChambeJ of Commerce. K. The sign shatl be located on ground level. L. The sign shall not obstrtJct the vision of -drivers or pedestrians or detract from the visibility of any official traffic control device. M.The placement of the sign shall not impede pedestrians or vehi- cle circulation. The Chamber of Commerce shall, be responsible for sign placement. N. The sign shall not occupy any publicsidll1ll~k. O. The sign sI1;lILMt have electri- cal conneCtions, nor include jo~d'iimit.. 'J TOM PERRAULT MOVED TO HAVE SUNNY FRESH FOODS FUND THE TESTING OF 4TH AND LOCUST STREETS TO DETERMINE IF THEY WOULD SUP~ORT A TEN TON lOAD LIMIT, OTHERWISE THEY WilL BE POSTED AT 9 TON FOR THE PRESENT TIM~ SUSIE WOJC- HOUSKI SECONOED THE MOTION. MOTION CARRJED UNANIMOUSLY J_OI~t M6eting:,'There was discussion of schedulIng a joint meeting of the Coll1cil and Planning Commission re- garding the Comprehensive Plan~ Brian Stumpf asked that this meeting rtIl::ty .IJt:l' l:i~t:!lI l::tt LIlt!' UllIut::' UI 1.11tl vtlr.f- suiting Engineers or atthe office of the City Administrator. Complete digital Proposal F6mi~, Plans, and Specifications for use by contractors submitting a bid are avail- able at wwwouestCdn com. You may download the digital plan documelils (including the 2007 Standard City Specification) for $25.00 byillputfing Quest project #508241 on' the w~ site's Project Search page." Please contact QuestCDN,com at 952-233- 1632 orinfn@ollAstcdn{'..omforassis- tance in free membership regIstration, downloading. and working with this dig. ital project information. "_~U8IlJat-ser \1LfJ1R U1U anou;,c.., - . misc. household.tt.n'[s, togs, fan, lamps, to1IertJtEid..: ' Pamert Gtel2 (\JllIt 12'4) - misc. household items, -toys, bl~, exercise equiptRef\t,1awh fumitull!, clothing, (Ap,. 12 &.19,:/l)07)rnt-SAlE 4121 . nepresSlOn ':t jf "'" Treat I as _ "ad on it. life depemlol' City of Monticello (Official PublicatIOn) NOTICE OF PUBLIC HEARING CITY OF MONTICellO WRIGHT COUNTY STATE OF MINNESDTA NOnCE IS HEREBY GIVEN that the City Council of the City .of MonticeliQ,;WrighfCounty; St$t.'" Mlnhesota"wrn hold a public hearing on Apri123, 2007, at approximafely7:oo p.m. at tm> City CotiritilCha_11'1 City.HaII..5lli walriufSlillet; Mo~ticelio, Minnesote, relating to the proposed adoption of a Mbcflficaliori fa tt1&'1'l6tIav9l0pfi\ent. PIal) 'for'CtriIra1 ~O!rtl~. 10 Redevelopment Project No. 1 (the "Redevelopment Plan Modffication"), tl1e prOl>ds04 ~~,"f T~.1n.,em8ltt R- nancing District No. 1-38 (an economic development tax incren"l!lnt ,financing dll!friet) vilth;" ~_ ~k>Ji.ai!velop- meot Project No, 1, and the proposed adoption of a Tax InorementFinancllqj f'llri ilhe"11I'i'lan") lhel!!fot (<'lll1ectively, the "Plans"), pursuant. to Minnesota Statutes, 469,001 to 469.04ranc(Sedions~46!U~4 to4fJQJ7~j €l11 iACh:isi'tti, 6S~ended. Copies of the Plans are on fil. and available lor public in5pQCtion at tIle<JiflCUl'1f\e'Qity AilIwl .iSll>ltilr'Ol Qity1tllt . . . . . .' . '. ..... . ': .':' .', _ , .... '3._. J .C, .... ~ . ".',- _.: .._~,! The property to ba inoluded in Tax Inclllmilnt Financing District Nlj,1 ,38' is-b.ca!!l\f WltlIln Cei1tn!1 MdnllPelo~""~~nt Project No.1 and the City of Monticeflo.A map of (:entralMon1ic\!1IO I'l~ PI~'d.'1and ~,~ Fi- nancing District No. 1-38 therein is set forth beldvi. . Subjectjo bellatn limitlllil>)iS;lBliilcteri\8l1l frOlll~ l~""lIt F",fl!!hO- ing District No. 1-38 may li9apent on er'9ib1e uses with;" the boundariesof~~liceIIo.ll~llii,1 PfbJect~... t. TAX INCRE~NTF1NA~G~~",r'38;. . CEN'J'tt.\i.M:OmCELL() REDE~PMEN:r PR(}mctN~~'I." em l)FMONTI~O WfOOIlTC()uN'tY, ~()TA ; '-~ ,. i , I . "__,..'__"....'" '. C,Tl _..::..c.F' , '1".'''' :'." * ; , ~. li:r . .uk '~;"" ":-_b ,_';~7:"':" ..........-' --- I ' -,-"_I f k, s.I W ~ ~1 I/r'~.__.:',\ !: (,-----, /; \-.., , ~~u ~' '~' I ;."'---r-- -i. 1. r ! f . >--c:\ . i I)) ~=J/ 1;/ ;'\./ r'---"'j All interested persons may appear at the hearing and present then- viewsoraRy or priortothe 'meefll'lglA:writing.-'" BY ORDER OF THE CITY COUNCil OF THE CITY OF MONTiCELLO, MINNl"SOTll Is! .,lp.ff O'NAiI, City Administrator {Apr. 12,2007) mt-PHN TfF dist w/maP-oJ", ~k ":, .........~.. '\:;, ...."',:'-._,.. ~ PtibtiC N~9s iontiritled CITY OF MONTICELLO WRIGHT COUNTY STATE OF MINNESOTA Council member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ADOPTING A MODIFICATION TO THE REDEVELOPMENT PLAN FOR CENTRAL MONTICELLO REDEVELOPMENT PROJECT NO.1; AND ESTABLISHlNG TAX INCREMENT FINANCING DISTRICT NO. 1-38 THEREIN AND ADOPTING A TAX INCREMENT FINANCING PLAN THEREFOR. BE IT RESOLVED by the City Council (the "Council") of the City of Monticello. Minnesota (the "City"), as follows: Section I. Recitals. 1.0 I. The Board of Commissioners (the "Board") of the Monticello Housing and Redevelopment Authority (the "BRA") has heretofore established Central Monticello Redevelopment Project No. I and adopted the Redevelopment Plan therefor. It has been proposed by the BRA and the City that the City adopt a Modification to the Redevelopment Plan for Central Monticello Redevelopment Project No. I (the "Redevelopment Plan Modification") and establish Tax Increment Financing District No. 1-38 (the "District") therein and adopt a Tax Increment Financing Plan (the "TIT Plan") therefor (the Redevelopment Plan Modification and the TlF Plan are referred to collectively herein as the "Plans"); all pursuant to and in conformity with applicable law, including Minnesota Statutes, Sections 469.001 to 469.047 and Sections 469. I 74 to 469. I 799, all inclusive, as amended (the "Act"), all as reflected in the Plans, and presented for the Council's consideration. 1.02. The BRA and City have investigated the facts relating to the Plans and have caused the Plans to be prepared. 1.03. The BRA and City have perfonned all actions required by law to be perfonned prior to the establishment of the District and the adoption and approval of the proposed Plans, including, but not limited to, notification of Wright County and Independent School District No. 882 having taxing jurisdiction over the property to be included in the District, a review of and written comment on the Plans by the City Planning Commission, approval of the Plans by the BRA on April I I, 2007, and the holding of a public hearing upon published notice as required by law. 1.04. Certain written reports (the "Reports") relating to the Plans and to the activities contemplated therein have heretofore been prepared by staff and consultants and submitted to the Council and/or made a part of the City files and proceedings on the Plans. The Reports include data, infonnation and/or substantiation constituting or relating to the basis for the other findings and determinations made in this resolution. The Council hereby confirms, ratifies and adopts the Reports, which are hereby incorporated into and made as fully a part of this resolution to the same extent as if set forth in full herein. 1.06. The City is not modifying the boundaries of Central Monticello Redevelopment Project No. I, but is, however, modifying the Redevelopment Plan therefor. Section 2. Findings for the Adoption and Approval of the Plans. 2.01. The Council hereby fInds that the Plans are intended and, in the judgment of this Council, the effect of such actions will be, to provide an impetus for development in the public interest and accomplish certain objectives as specified in the Plans, which are hereby incorporated herein. Section 3. Findings for the Establishment of Tax Increment Financing District No. 1-38. 3.01. The Council hereby fInds that the District is in the public interest and meets the requirements for an "economic development district" under Minnesota Statutes, Section 469.174, Subd. 12. , 3.02. The Council further fInds that the proposed development would not occur solely through private investment within the reasonably foreseeable future and that the increased market value of the site that could reasonably be expected to occur without the use of tax increment fInancing would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the proj ected tax increments for the maximum duration of the District permitted by the Tax Increment Financing Plan; that the Plans conform to the general plan for the development or redevelopment of the City as a whole; and that the Plans will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the redevelopment or development of the District by private enterprise. 3.03, The Council further fInds, declares and determines that the City made the above findings stated in this Section and has set forth the reasons and supporting facts for each determination in writing, attached hereto as Exhibit A. Section 4. Public Puroose 4.01. The adoption of the Plans conforms in all respects to the requirements of the Act and will result in increased employment in the state and in the preservation and erthancement of the tax base of the State because it will facilitate the development of a warehouse and distribution facility on underutilized land and will create new employment opportunities. The Council expressly finds that any private benefit to be received by developers is incidental, as the assistance is provided only to write-down the high industrial park development costs incurred by the HRA and only in the amount necessary to carry out that purpose. That is, the tax increment assistance is necessary to provide the public benefits described above. Therefore, the Council fInds that the public benefits of the Plans exceed any private benefits. Section 5. Approval and Adoption of the Plans. 5.01, The Plans, as presented to the Council on this date, including without limitation the fIndings and statements of objectives contained therein, are hereby approved, ratified, established, and adopted and shall be placed on me in the office of the City Administrator, 5,02, The staff of the City, the City's advisors and legal counsel are authorized and directed to proceed with the implementation of the Plans and to negotiate, draft, prepare and present to this Council for its consideration all further plans, resolutions, documents and contracts necessary for this purpose, 5,03 The Auditor of Wright County is requested to certify the original net tax capacity of the District, as described in the Plans, and to certify in each year thereafter the amount by which the original net tax capacity has increased or decreased; and the Monticello Housing and Redevelopment Authority is authorized and directed to forthwith transmit this request to the County Auditor in such form and content as the Auditor may specify, together with a list of all properties within the District, for which building permits have been issued during the 18 months immediately preceding the adoption of this resolution. 5.04. The City Administrator is further authorized and directed to file a copy of the Plans with the Commissioner of Revenue and the Office of the State Auditor pursuant to Minnesota Statutes 469.175, Subd. 4a. The motion for the adoption of the foregoing resolution was duly seconded by Council member , and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Dated: April 23, 2007 ATTEST: Clint Herbst, Mayor Jeff O'Neill, City Administrator (Seal) EXIllBIT A RESOLUTION NO. The reasons and facts supporting the fmdings for the adoption of the Tax Increment Financing Plan for Tax Increment Financing District No. 1-38 as required pursuant to M.S., Section 469.175, Subd. 3 are as follows: ]. Finding that Tax Increment Financing District No. ]-38 is an economic development district as defined in M.s., Section 469.174, Subd. 12. Tax Increment Financing District No. 1-38 is a contiguous geographic area within the City's Central Monticello Redevelopment Project No. I, delineated in the TIP Plan, for the purpose of financing economic development in the City through the use of tax increment. The District is in the public interest because it will increase employment in the state, and preserve and enhance the tax base of the state. 2. Finding that the proposed development, in the opinion of the City Council, would not reasonably be e;r:pected to occur solely through private investment within the reasonably foreseeablefuture and that the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the projected tax incrementsfor the maximum duration of Tax Increment Financing District No. ]-38 permitted by the TIF Plan. The proposed development, in the opinion of the City, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future: The development proposed in the TIP Plan is a production/warehouse facility that meets the City's objectives for economic development. Poor soil conditions in the location have required extraordinary site improvement and utility costs resulting in high land acquisition costs for potential developers. These high costs make development of the facility in this location infeasible without City assistance. The HRA is the land developer and is charging only enough to cover its costs plus interest to build the infrastructure to support this development. The increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the TIF District permitted by the TIF Plan: This site is part ofa new industrial park, with high start-up costs incurred by the HRA to acquire and grade land and install infrastructure. If the HRA sold the land at its true value, it would be unlikely to fmd willing buyers. All parcels previously sold in this industrial park also required tax increment assistance, and the City expects that future sales will require similar incentives. Therefore, the City reasonably determines that no other development of similar scope is anticipated on this site without substantially similar assistance being provided for development. Therefore, the Council concludes as follows: a. The City's estimate of the amount by which the market value of the entire District will increase without the use of tax increment fmancing is $0, other than minimal appreciation. b. If all development which is proposed to be assisted with tax increment were to occur in the District, the total increase in market value would be up to $658,742. c. The present value of tax increments from the District is estimated to be $78,643. d. If the City and HRA did not assume the role of land developer, the property would not develop in the near term. Even if some development other than the proposed development were to occur, the Council fmds that no development with a market value of greater than $580,099 (the amount in clause b less the amount in clause c) would occur without tax increment assistance in this district within 9 years. 3. Finding that the TIF Plan for Tax Increment Financing District No. 1-38 conforms to the general plan for the development or redevelopment of the municipality as a whole. The Planning Commission reviewed the TIP Plan and found that the TIP Plan conforms to the general development plan of the City. 4. Finding that the Tax Increment Financing Plan for Tax Increment Financing District No. 1-38 will afford maximum opportunity, consistent with the sound needs of the City as a whole,for the development of Central Monticello Redevelopment Project No.1 by private enterprise. The project to be assisted by the District will result in increased employment in the City and the State of Minnesota, increased tax base of the State, and add high-quality development to the City. As of March 19, 2007 Draftfor Fiscal Implicati9ns MOD/FICA TION TO THE REDEVELOPMENT PLAN FOR CENTRAL MONTICELLO REDEVELOPMENT PROJECT NO.1 and the TAX INCREMENT FINANCING PLAN for the establishment of TAX INCREMENT FINANCING DISTRICT NO. 1-38 (an economic development district) within CENTRAL MONTICELLO REDEVELOPMENT PROJECT NO.1 MONTICELLO HOUSING AND REDEVELOPMENT AUTHORITY CITY OF MONTICELLO WRIGHT COUNTY STATE OF MINNESOTA Public Hearing: April 23, 2007 Adopted: This document is in draftform for distribution to the County and the School District. The TIF Plan contains the estimatedflScal and economic implications of the proposed TIF District. The City and the HRA may make minor changes to this draft document prior to the public hearing. . EHLERS Prepared by: EHLERS & ASSOCIATES, INC. 3060 Centre Pointe Drive, Roseville, Minnesota 55113-1105 651-697-8500 fax: 651-697-8555 -.ww.ehlers-inc.oom & ASSOCIATES INC APPENDIX E - MINNESOTA BUSINESS ASSISTANCE FORM .............. E-1 TABLE OF CONTENTS (for reference purposes only) SECTION 1- MODIFICATION TO THE REDEVELOPMENT PLAN FOR CENTRAL MONTICELLO REDEVELOPMENT PROJECT NO.1. . . . . . ... .. . .. 1-1 Foreword ............................................................. 1-1 SECTION II - TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1-38 ....................... 2-1 Subsection 2-1. Foreword............................................... 2-1 Subsection 2-2. Statutory Authority. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2-1 Subsection 2-3. Statement of Objectives ................................... 2-1 Subsection 2-4. Redevelopment Plan Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2-1 Subsection 2-5. Description of Property in the District and Property To Be Acquired . 2-2 Subsection 2-6. Classification of the District. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2-2 Subsection 2-7. Duration of the District. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2-3 Subsection 2-8. Original Tax Capacity, Tax Rate and Estimated Captured Net Tax Capacity Value/Increment and Notification of Prior Planned Improvements. . . . . . . . . . . . . . .. 2-3 Subsection 2-9. Sources of Revenue/Bonded Indebtedness .................... 2-4 Subsection 2-10. Uses of Funds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2-5 Subsection 2-11. Business Subsidies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2-6 Subsection 2-12. County Road Costs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2-7 Subsection 2-13. Estimated Impact on Other Taxing Jurisdictions. . . . . . . . . . . . . . . .. 2-7 Subsection 2-14. Supporting Documentation ................................. 2-8 Subsection 2-15. Definition of Tax Increment Revenues.. . . . . . . . . .. .. . .. . . .. . .. 2-9 Subsection 2-16. Modifications to the District. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2-9 Subsection 2-17. Administrative Expenses.. . . . . . . . . . . . . . . ... . . . . . . . . . . . .. .. 2-10 Subsection 2-18. Limitationoflncrement ................................... 2-10 Subsection 2-19. Use of Tax Increment. . . . . . . . . .. . . . . . . ... . . . .. . . . ... . .. .. 2-11 Subsection 2-20. Excess Increments ...................................... 2-11 Subsection 2-21. Requirements for Agreements with the Developer. . . . . . . . . . . . .. 2-12 Subsection 2-22. Assessment Agreements ................................. 2-12 Subsection 2-23. Administration of the District............................... 2-12 Subsection 2-24. Annual Disclosure Requirements ........................... 2-12 Subsection 2-25. Reasonable Expectations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2-13 Subsection 2-26. Other Limitations on the Use of Tax Increment................. 2-13 Subsection 2-27. Summary.............................................. 2-13 APPENDIX A - PROJECT DESCRIPTION ...................................... A-1 APPENDIX B - MAP OF CENTRAL MONTICELLO REDEVELOPMENT PROJECT NO.1 AND TAX INCREMENT FINANCING DISTRICT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. B-1 APPENDIX C - DESCRIPTION OF PROPERTY TO BE INCLUDED IN THE DISTRICT. .. C-1 APPENDIX D - ESTIMATED CASH FLOW FOR THE DISTRICT. . . . . . . . . . . . . . . . .. . .. D-1 APPENDIX F - FINDINGS INCLUDING BUT/FOR QUALIFICATIONS. . . . . .. . . . . . .. . .. F-1 SECT/ON I - MODIFICA T/ON TO THE REDEVELOPMENT PLAN FOR CENTRAL MONTICELLO REDEVELOPMENT PROJECT NO.1 Foreword The following text represents a Modification to the Redevelopment Plan for Central Monticello Redevelopment Project No.1. This modification represents a continuation of the goals and objectives set forth in the Redevelopment Plan for Central Monticello Redevelopment Project No. 1. Generally, the substantive changes include the establishment of Tax Increment Financing District No. 1-38. For further information, a review of the Redevelopment Plan for Central Monticello Redevelopment Project No. I is recommended. It is available from the HRA Director at the City of Monticello. Other relevant information is contained in the Tax Increment Financing Plans for the Ta'C Increment Financing Districts located within Central Monticello Redevelopment Project No. I. Monticello HRA ~"foditication to the Redevelopment Plan for Central Monticello Redevelopment Project No. I 1.1 . SECTION 11- TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1-38 Subsection 2-1. Foreword The Monticello Housing and Redevelopment Authority (the "HRA"), the City of Monticello (the "City"), staff and consultants have prepared the following information to expedite the establishment of Tax Increment Financing District No. 1-38 (the "District"), an economic development tax increment financing district, located in Central Monticello Redevelopment Project No.1. Subsection 2-2. Statutory Authority Within the City, there exist areas where public involvement is necessary to cause development or redevelopment to occur. To this end, the HRA and City have certain statutory powers pursuant to Minnesota Statutes ("MS."), Sections 469.001 to 469.047, inclusive, as amended, and MS., Sections 469.174 to 469.1799, inclusive, as amended (the "Tax Increment Financing Act" or "TIF Act"), to assist in financing public costs related to this project. This section contains the Tax Increment Financing Plan (the "TIF Plan") for the District. Other relevant information is contained in the Modification to the Redevelopment Plan for Central Monticello Redevelopment Project No, I. Subsection 2-3. Statement of Objectives The District currently consists of one parcel of land and adjacent and internal rights-of-way. The District is being created to facilitate the construction of an approximately 10,240 square foot production/warehouse facility in the City of Monticello. Please see Appendix A for further project information. Contracts for this have not been entered into at the time of preparation of this TIF Plan, but development is likely to OCcur in 2007. This TIF Plan is expected to achieve many of the objectives outlined in the Redevelopment Plan for Central Monticello Redevelopment Project No,!. The activities contemplated in the Modification to the Redevelopment Plan and the TIF Plan do not preclude the undertaking of other qualified development or redevelopment activities. These activities are anticipated to OCcur over the life of Central Monticello Redevelopment Project No.1 and the District. Monticello HRA Tax Increment Financing Plan for Tax Increment Financing District No. 1-38 2-1 Subsection 2-4. Redevelopment Plan Overview 1. Property to be Acquired - Selected property located within the District may be acquired by the HRA or City and is further described in this TIF Plan. 2. Relocation - Relocation services, to the extent required by law, are available pursuant to MS.. Chapter 1/7 and other relevant state and federal laws. 3. Upon approval of a developer's plan relating to the project and completion of the necessary legal requirements, the HRA or City may sell to a developer selected properties that it may acquire within the District or may lease land or facilities to a developer. Subsection 2-5. Description of Property in the District and Property To Be Acquired The District encompasses all property and adjacent rights-of-way and abutting roadways identified by the parcels listed in Appendix C of this TIF Plan. Please also see the map in Appendix B for further information on the location of the District. The HRA or City currently owns the property to be included in the District. Subsection 2-6. Classification of the District The HRA and City. in determining the need to create a tax increment financing district in accordance with MS.. Sections 469.174 to 469.1799, as amended, inclusive, find that the District, to be established, is an economic development district pursuant to MS.. Section 469.174, Subd. 12 as defined below: "Economic development district" means a type of tax incrementfinancing district which consists of any project, or portions of a project, which the authority finds to be in the public interest because: Monticello HRA Tax [ncrement Financing Plan tor Tax Increment Financing District No. 1.38 2-2 (1) it will discourage commerce. industry, or mamifacturingfrom moving their operations to another state or municipality; or (2) it will result in increased employment in the state; or (3) it will result in preservation and enhancement of the tax base of the state. The District is in the public interest because it will meet the statutory requirement from clauses 2 and 3. Pursuant to M.S, Section 469.176, Subd. 4c, revenue derived from tax increment from an economic development district may not be used to provide improvements, loans, subsidies, grants, interest rate subsidies, or assistance in any form to developments consisting of buildings and ancillary facilities, if more than 15 percent of the buildings and facilities (determined on the basis of square footage) are used for a purpose other than: (I) The manufacturing or production of tangible personal property, including processing resulting in the change in condition of the property; (2) Warehousing, storage, and distribution of tangible personal property, excluding retail sales; (3) Research and development related to the activities listed in items (I) or (2); (4) Telemarketing if that activity is the exclusive use of the property; (5) Tourism facilities; or (6) Qualified border retail facilities; (7) Space necessary for and related to the activities listed in items (I) to (6) In meeting the statutory criteria the HRA and City rely on the following facts and findings: The facilities in the District meet the conditions of Purposes I, 2, and 7. The District is being created to assist in the construction of a production/warehouse facility for WRE, LLC, for producing and distributing in-store display equipment. Pursuant to MS, Sections 469.176 Subd. 7, the District does not contain any parcel or part of a parcel that qualified under the provisions of MS, Sections 273.111 or 273.112 or Chapter 473Hfor taxes payable in any of the five calendar years before the filing of the request for certification of the District. Subsection 2-7. Duration of the District Pursuant to M.S. Section 469.175. Subd. 1, and M.5.. Section 469.176. Subd. 1. the duration of the District must be indicated within the TlF Plan. Pursuant to ,1<1.5.. Section 469.176, Subd. Ib, the duration of the District will be 8 years after receipt of the first increment by the HRA or City. The date of receipt by the City of the first tax increment is expected to be 2009. Thus, it is estimated that the District, including any modifications of the TlF Plan for subsequent phases or other changes, would terminate after 2017, or when the TIF Plan is satisfied. If increment is received in 2008, the term of the District will be 2016. The HRA or City reserves the right to decertify the District prior to the legally required date. Subsection 2-8. Original Tax Capacity, Tax Rate and Estimated Captured Net Tax Capacity Value/Increment and Notification of Prior Planned Improvements Pursuant toM.S, Section 469.1 74, Subd. 7 andM.S, Section 469.177, Subd. 1, the Original Net Tax Capacity (ONTC) as certified for the District will be based on the market values placed on the property by the assessor in 2006 for taxes payable 2007. Pursuant to M.S, Section 469.177, Subds. 1 and 2, the County Auditor shall certify in each year (beginning in the payment year 2008) the amount by which the original value has increased or decreased as a result of: 1. Change in tax exempt status of property; 2. Reduction or enlargement of the geographic boundaries of the district; 3. Change due to adjustments, negotiated or court-ordered abatements; 4. Change in the use of the property and classification; 5. Change in state law governing class rates; or 6. Change in previously issued building permits. In any year in which the current Net Tax Capacity (NTC) value of the District declines below the ONTC, no value will be captured and no tax increment will be payable to the HRA or City. The original local tax rate for the District will be the local tax rate for taxes payable 2007, assuming the request for certification is made before June 30, 2007. The ONTC and the Original Local Tax Rate for the District appear in the table below. Pursuant to M.S, Section 469.174 Subd. 4 and M.S.. Section 469.177. Subd. 1.2. and 4, the estimated Captured Net Tax Capacity (CTC) ofthe District, within Central Monticello Redevelopment Project No. I, upon completion of the project, will annually approximate tax increment revenues as shown in the table below. The HRA and City request 100 percent of the available increase in tax capacity for repayment of its obligations and current expenditures, beginning in the tax year payable 2008. The Project Tax Capacity (PTC) listed is an estimate of values when the project is completed. Monticello HRA Tax [ncrement Financing Plan tor Tax Increment Financing District No 1-38 2-3 Project Estimated Tax Capacity upon Completion (PTC) Original Estimated Net Tax Capacity (O:llTC) Estimated Captured Tax Capacity (CTC) $12,660 $739 $11,921 1.10297 Pay 2006 Original Local Tax Rate Estimated Annual Tax Increment (CTC x Local Tax Rate) Percent Retained by the HRA $13,149 100% Pursuant to MS; Section 469.177. Subd. 4, the HRA shall, after a due and diligent search, accompany its request for certification to the County Auditor or its notice of the District enlargement pursuant to MS. Section 469.175, Subd. 4, with a listing of all properties within the District or area of enlargement for which building permits have been issued during the eighteen (I 8) months immediately preceding approval of the TIF Plan by the municipality pursuant to MS., Section 469.175, Subd. 3. The County Auditor shall increase the original net tax capacity of the District by the net tax capacity of improvements for which a building permit was issued. The City of Monticello has reviewed the area to be included in the District and determined that no building permits have been issued during the 18 months immediately preceding approval of the TlF Plan by the City, Subsection 2-9. Sources of Revenue/Bonded Indebtedness Land acquisition, utilities, streets and sidewalks, and site preparation costs and other costs outlined in the Uses of Funds will be financed primarily through the annual collection of tax increments. The HRA or City reserves the right to use other sources of revenue legally applicable to the HRA or City and the TIF Plan, including, but not limited to, special assessments, general property taxes, state aid for road maintenance and construction, proceeds from the sale ofland, other contributions from the developer and investment income, to pay for the estimated public costs. The HRA or City reserves the right to incur bonded indebtedness or other indebtedness as a result of the T1F Plan. As presently proposed, the project will be financed by an interfund loan. Additional indebtedness may be required to finance other authorized activities. The total principal amount of bonded indebtedness, including a general obligation (GO) TIF bond, or other indebtedness related to the use of tax increment financing will not exceed $160,000 without a modification to the TIF Plan pursuant to applicable statutory requirements. It is estimated that 5160,000 in interfund loans will be financed with tax increment revenues. Monticello HRA Tax Increment Financing Plan tor Tax [nerement Financing District No. 1~38 2-4 This provision does not obligate the HRA or City to incur debt. The HRA or City will issue bonds or incur other debt only upon the detennination that such action is in the best interest of the City. The HRA or City may also finance the activities to be undertaken pursuant to the TIF Plan through loans from funds of the HRA or City or to reimburse the developer on a "pay-as-you-go" basis for eligible costs paid for by a developer. The estimated sources of funds for the District are contained in the following table. . Interfund Loans TOTAL $ 120,000 $120,000 $160,000 SOURCES OF FUNDS Tax Increment PROJECT REVENUES The other financing sources list above is included for purposes of OSA reporting for the TIF District. It is not intended to be cumulative. Subsection 2-10. Uses of Funds Currently under consideration for the District is a proposal to facilitate construction of a production/warehouse facility in the City of Monticello. The HRA and City have detennined that it wiII be necessary to provide assistance to the project for certain costs. The HRA has studied the feasibility of the development or redevelopment of property in and around the District. To facilitate the establishment and development or redevelopment ofthe District, this TIF Plan authorizes the use of tax increment financing to pay for the cost of certain eligible expenses. The estimate of public costs and uses of funds associated with the District is outlined in the following table. USES OF FUNDS TOTAL LandlBuilding Acquisition $53,000 Site Improvements/Preparation $5,000 Public Utilities $5,000 Streets and Sidewalks $5,000 Interest $40,000 Administrative Costs (up to IO%) $12,000 PROJECT COSTS TOTAL $120,000 Interfund Loans $160,000 The other financing uses listed above is included for purposes of OSA reporting for the TIF District. It is not intended to be cumulative. TIF is expected to be used for the project costs listed above, which is a not-to- exceed budget rather than an expected budget of costs. Pursuant to M.s., Section 469.175, Subd. 1 (5), it is estimated that the cost of improvements, including administrative expenses which will be paid or financed with tax increments, will equal $120,000. For purposes of OSA reporting fonns, it is estimated that the cost of improvements, including financing which wiII be paid for with tax increment will equal $280,000 as is presented in the previous budget. Estimated costs associated with the District are subject to change among categories without a modification to this TIF Plan. The cost of all activities to be considered for tax increment financing will not exceed, without fonnal modification, the budget above pursuant to the applicable statutory requirements. Pursuant to M.S., Section 469.1763, Subd. 2, no more than 20 percent of the tax increment paid by property within the District will be spent on activities related to development or redevelopment outside ofthe District but within ~[onticello HRA Tax (ncrement Financing Plan fOT Tax [ncrement rinancing District No. \.38 2-5 the boundaries of Central Monticello Redevelopment Project No. I, (including administrative costs, which are considered to be spent outside of the District) subject to the limitations as described in this TIF Plan. Subsection 2.11. Business Subsidies Pursuant to MS. Sections 116J993, Subd. 3, the following forms of financial assistance are not considered a business subsidy: (1) A business subsidy of less than $25,000; (2) Assistance that is generally available to all businesses or to a general class of similar businesses, such as a line of business, size, location, or similar general criteria; (3) Public improvements to buildings or lands owned by the state or local govermnent that serve a public purpose and do not principally benefit a single business or defined group of businesses at the time the improvements are made; (4) Redevelopment property polluted by contaminants as defined in lv[S., Section 116J.552, Subd. 3; (5) Assistance provided for the sole purpose of renovating old or decaying building stock or bringing it up to code and assistance provided for designated historic preservation districts, provided that the assistance is equal to or less than 50% of the total cost; (6) Assistance to provide job readiness and training services if the sole purpose of the assistance is to provide those services; (7) Assistance for housing; (8) Assistance for pollution control or abatement, including assistance for a tax increment financing hazardous substance subdistrict as defined under MS. Section 469.174, Subd. 23; (9) Assistance for energy conservation; (10) Tax reductions resulting from conformity with federal tax law; (11 ) Workers' compensation and unemployment compensation; (12) Benefits derived from regulation; (13) Indirect benefits derived from assistance to educational institutions; (14) Funds from bonds allocated under chapter 474A, bonds issued to refund outstanding bonds, and bonds issued for the benefit of an organization described in section 501 (c) (3) of the Internal Revenue Code of 1986, as amended through December 31, 1999; (15) Assistance for a collaboration between a Minnesota higher education institution and a business; (16) Assistance for a tax increment financing soils condition district as defined under MS, Section 469.174, Subd. 19; (17) Redevelopment when the recipient's investment in the purchase of the site and in site preparation is 70 percent or more of the assessor's current year's estimated market value; (18) General changes in tax increment financing law and other general tax law changes of a principally technical nature. (19) Federal assistance until the assistance has been repaid to, and reinvested by, the state or local government agency; (20) Funds from dock and wharf bonds issued by a seaway port authority; (21) Business loans and loan guarantees of $75,000 or less; and (22) Federal loan funds provided through the United States Department of Commerce, Economic Development Administration. IVlonticello HRA Ta'{ Increment Financing Plan for Tax Increment Financing District No. l-38 2-6 The HRA will comply with M.S, Section 116J.993 to 116J.995 to the extent the tax increment assistance under this TIF Plan does not fall under any of the above exemptions. -- Monticello HRA Tax Increment Financing Plan for Tax Increment Financing District No. 1-38 2-7 Subsection 2-12. County Road Costs Pursuant to MS, Section 469.175. Subd. 1 a, the county board may require the HRA or City to pay for all or part of the cost of county road improvements if the proposed development to be assisted by tax increment will, in the judgement of the county, substantially increase the use of county roads requiring construction of road improvements or other road costs and if the road improvements are not scheduled within the next five years under a capital improvement plan or within five years under another county plan. If the county elects to use increments to improve county roads, it must notify the HRA or City within forty- five days of receipt of this TIF Plan. In the opinion of the HRA and City and consultants, the proposed development outlined in this TIF Plan will have little or no impact upon county roads, therefore the TIF Plan was not forwarded to the county 45 days prior to the public hearing. The HRA and City are aWare that the county could claim that tax increment should be used for county roads, even after the public hearing. Subsection 2-13. Estimated Impact on Other Taxing Jurisdictions The estimated impact on other taxing jurisdictions assumes that the redevelopment contemplated by the TIF Plan would occur without the creation of the District. However, the HRA or City has determined that such development or redevelopment would not occur "but for" tax increment financing and that, therefore, the fiscal impact on other taxing jurisdictions is $0. The estimated fiscal impact of the District would be as follows if the "but for" test was not met: IMPACT ON TAX BASE Wright County City of Monticello Monticello ISO No. 882 2005/2006 Total Net Tax Caoacitv 108,917,968 13,935,442 21,337,400 Estimated Captured Tax Capacity (CTC) Doon Comoletion 11,921 11,921 11,921 Percent of CTC to Entitv Total 0.0001 % 0.0009% 0.0559% IMPACT 0.... TAX RUES Estimated 2006 Percent Potential Extension Rates of Total CTC Taxes Wright County 0.325670 29.53% 11,921 3,882 City of Monticello 0.510280 46.26% 11,921 6,083 Monticello ISO No. 882 0.243720 22.10% 11,921 2,905 Other 0.023300 2.11% 11.921 278 Total 1.1 02970 100.00% 13,149 The estimates listed above display the captured tax capacity when all construction is completed. The tax rate used for calculations is the Pay 2006 rate. The total net capacity for the entities listed above are based on Pay 2006 figures. The District will be certified under the actual Pay 2007 rates, which were unavailable at the time this TIF P Ian was prepared. Pursuant to Us. Section 469.175 Subd. 2(b): (1) It is estimated that the total amount of tax increment that will be generated over the life of the District is $120,000; (2) An impact of the District on police protection is expected. The City currently contracts with the Wright County Sheriff's Office for police services. The Wright County Sheriff's Office does track all calls for service including property-type calls and crimes. With any addition of new residents or businesses, police calls for service will be increased. New developments add an increase in traffic, and additional overall demands to the call load. The City does not expect that the proposed development, in and of itself, will necessitate new capital investment in vehicles or require that the City expand its contract with Wright County. The probable impact of the District on fire protection is not expected to be significant. Typically new buildings generate few calls, if any, and are of superior construction. All new commercial properties should be sprinkled for public safety. As the City grows, so must the fire department to provide protection for owners, employee's and the people that live and travel through Monticello. The impact of the District on public infrastructure is expected to be minimal. The development is not expected to significantly impact any traffic movements in the area. The current infrastructure for sanitary sewer, storm sewer and water will be able to handle the additional volume generated from the proposed development. Based on the development plans, there are no additional costs associated with street maintenance, sweeping, plowing, lighting and sidewalks. However, lighting operating costs are yet to be determined. The development in the District is expected to contribute an estimated $12,865 in sanitary sewer (SAC) and water (WAC) connection fees. The probable impact of borrowing costs is expected to be minimal. It is not anticipated that there will be any general obligation debt issued in relation to this project, therefore there will be no impact on the City's ability to issue future debt or on the City's debt limit. (3) It is estimated that the amount of tax increments over the life of the District that would be attributable to school district levies, assuming the school district's share of the total local tax rate for all taxing jurisdictions remained the same is $26,145 ($2,905 x 9); :\fonticello HRA Tax Increment Financing Plan for Tax Increment Financing District No [-38 2.8 (4) It is estimated that the amount of tax increments over the life of the District that would be attributable to county levies, assuming the county's share of the total local tax rate for all taxing jurisdictions remained the same is $34,938 ($3,882 x 9); (5) No requests for additional information from the county or school district regarding the proposed development for the District were received. Subsection 2.14. Supporting Documentation Pursuant to MS. Section 469.175 Subd 1. clause 7 the TlF Plan must contain identification and description of studies and analyses used to make the determination set forth inMS. Section 469.175 Subd 3, clause (b)(2) and the findings are required in the resolution approving the District. Following is a list of reports and studies on file at the City that support the Authority's findings: City Staff Reports HRA minutes regarding the Otter Creek Business Park Development. Subsection 2-15. Definition of Tax Increment Revenues Pursuant to M.S.. Section 469.174, Subd. 25, tax increment revenues derived from a tax increment financing district include all of the following potential revenue sources: I. Taxes paid by the captured net tax capacity, but excluding any excess taxes, as computed under MS, Section 469.177; 2. The proceeds from the sale or lease of property, tangible or intangible, to the extent the property was purchased by the Authority with tax increments; 3. Principal and interest received on loans or other advances made by the Authority with tax increments; 4. Interest or other investment earnings on or from tax increments; 5. Repayments or return of tax increments made to the Authority under agreements for districts for which the request for certification was made after August I, 1993; and 6. The market value homestead credit paid to the Authority under MS, Section 273.1384. Subsection 2-16. Modifications to the District In accordance withM.S, Section 469.175, Subd. 4, any: I. Reduction or enlargement of the geographic area of the District, if the reduction does not meet the requirements of MS, Section 469.175. Subd. 4(e); 2. Increase in amount of bonded indebtedness to be incurred; 3. A determination to capitalize interest on debt if that determination was not a part of the original TIF Plan; 4. Increase in the portion of the captured net tax capacity to be retained by the HRA or City; 5. Increase in the estimate of the cost of the project, including administrative expenses, that will be paid or financed with tax increment from the District; or 6. Designation of additional property to be acquired by the HRA or City, [\..[onticello HRA. Tax. Increment Financing Plan for Tax Increment Financing District No, 1-38 2.9 shall be approved upon the notice and after the discussion, public hearing and findings required for approval of the original TIF Plan. Pursuant to MS.. Section 469.175 Subd. 4(j), the geographic area of the District may be reduced, but shall not be enlarged after five years following the date of certification of the original net tax capacity by the county auditor. If an economic development district is enlarged, the reasons and supporting facts for the determination that the addition to the district meets the criteria of MS., Section 469.174, Subd. 12 must be documented in writing and retained. The requirements of this paragraph do not apply if (I) the only modification is elimination of parcel(s) from the District and (2) (A) the current net tax capacity of the parcel(s) eliminated from the District equals or exceeds the net tax capacity of those parcel(s) in the District's original net tax capacity or (B) the HRA agrees that, notwithstanding MS, Section 469.177, Subd. 1, the original net tax capacity will be reduced by no more than the current net tax capacity of the parcel(s) eliminated from the District. The HRA or City must notify the County Auditor of any modification that reduces or enlarges the geographic area of the District. Modifications to the District in the form ofa budget modification or an expansion of the boundaries will be recorded in the TIF Plan. Monticello HRA Ta.'t Increment Financing Plan for Tax Increment Financing District No. [-38 2-10 Subsection 2-17, Administrative Expenses In accordance with 111.S, Section 469.174, Subd. 14, administrative expenses means all expenditures of the HRA or City, other than; I. Amounts paid for the purchase of land; 2. Amounts paid to contractors or others providing materials and services, including architectural and engineering services, directly connected with the physical development of the real property in the project; 3. Relocation benefits paid to or services provided for persons residing or businesses located in the proj ect; or 4. Amounts used to pay principal or interest on, fund a reserve for, or sell at a discount bonds issued pursuant to M.S.. Section 469.178; or 5. Amounts used to pay other financial obligations to the extent those obligations were used to finance costs described in clauses (I) to (3). For districts for which the request for certification were made before August I, 1979, or after June 30, 1982, administrative expenses also include amounts paid for services provided by bond counsel, fiscal consultants, and planning or economic development consultants. Pursuant to US.. Section 469.176, Subd. 3, tax increment may be used to pay any authorized and documented administrative expenses for the District up to but not to exceed 10 percent of the total estimated tax increment expenditures authorized by the TIF Plan or the total tax increments, as defined by M.S, Section 469.174, Subd. 25. clause (/), from the District, whichever is less, Pursuant to US.. Section 469.176, Subd. 4h, tax increments may be used to pay for the County's actual administrative expenses incurred in connection with the District. The county may require payment ofthose expenses by February 15 of the year following the year the expenses were incurred, Pursuant to M.S, Section 469. 177, Subd. 11, the County Treasurer shall deduct an amount (currently.36 percent) of any increment distributed to the HRA or City and the County Treasurer shall pay the amount deducted to the State Treasurer for deposit in the state general fund to be appropriated to the State Auditor for the cost of financial reporting of tax increment financing information and the cost of examining and auditing authorities' use of tax increment financing. This amount may be adjusted annually by the Commissioner of Revenue. Subsection 2-18. Limitation of Increment The tax increment pledged to the payment of bonds and interest thereon may be discharged and the District may be terminated if sufficient funds have been irrevocably deposited in the debt service fund or other escrow account held in trust for all outstanding bonds to provide for the payment of the bonds at maturity or redemption date. Pursuant to M.S, Section 469.176. Subd. 6; if, after four years from the date of certification of the original net tax capacity of the tax increment financing district pursuant to M~.S. Section 469.177, no demolition, rehabilitation or renovation of property or other site preparation, including qualified improvement of a street adjacent to a parcel but not installation of utility service including sewer or water systems, has been commenced on a parcel located within a tax incrementfinancing district by the authority or by the owner of the parcel in accordance with the tax incrementfinancing plan, no additional tax increment may be taken from that parcel and the original net tax capacity of that parcel shall be excludedji-om the original net tax capacity of the tax increment financing district. If the authority or the owner of the parcel subsequently commences demolition, rehabilitation or renovation or other site preparation on that parcel including qualified improvement of a street adjacent to that parcel, in accordance with the tax increment financing plan, the authority shall certifY to the county auditor that the activity has commenced and the county auditor shall certifj; the net tax capacity thereof as most recently certified by the commissioner of revenue and add it to the original net tax capacity of the tCL'C increment financing district. The county auditor must enforce the provisions of this subdivision. The authority must submit to the county auditor evidence that the required activity has taken place for each parcel in the district. The evidence for a parcel must be submitted by February 1 of the fifth year following the year in which the parcel was certified as included in the district. For purposes of this subdivision, qualified improvements of a street are limited to (1) construction or opening of a new street. (2) relocation of a street. and (3) substantial reconstruction or rebuilding of an existing street. The HRA or City or a property owner must improve parcels within the District by approximately April, 2011 and report such actions to the County Auditor. Subsection 2-19. Use of Tax Increment The HRA or City hereby determines that it will use 100 percent of the captured net tax capacity of taxable property located in the District for the following purposes: I. To pay the principal of and interest on bonds issued to finance a project; 2. to finance, or otherwise pay public redevelopment costs of Central Monticello Redevelopment Project No. I pursuant to theMS, Sections 469.001 to 469.047; 3. To pay for project costs as identified in the budget set forth in the TIF Plan; 4. To finance, or otherwise pay for other purposes as provided in MS., Section 469.176, Subd. 4; 5. To pay principal and interest on any loans, advances or other payments made to or on behalf of the HRA or City or for the benefit of Central Monticello Redevelopment Project No. I by a developer; 6. To finance or otherwise pay premiums and other costs for insurance or other security guaranteeing the payment when due of principal of and interest on bonds pursuant to the TIF Plan or pursuant to ,\;is, Chapter 462C MS, Sections 469.152 through 469.165, and/or M.S, Sections 469.178; and 7. To accumulate or maintain a reserve securing the payment when due ofthe principal and interest on the tax increment bonds or bonds issued pursuant to MS, Chapter 462C, MS, Sections 469.152 through 469./65, and/or MS., Sections 469.178. These revenues shall not be used to circumvent any levy limitations applicable to the City nor for other purposes prohibited by MS, Section 469.176. Subd. 4. Tax increments generated in the District will be paid by Wright County to the HRA for the Tax Increment Fund of said District. The HRA or City will pay to the developer(s) annually an amount not to exceed an amount as specified in a developer's agreement to reimburse the costs of land acquisition, public improvements, demolition and relocation, site preparation, and administration. Remaining increment funds will be used for HRA or City administration (up to 10 percent) and the costs of public improvement activities outside the District. Subsection 2-20. Excess Increments Excess increments, as defined in M.S., Section 469./76, Subd. 2, shall be used only to do one or more of the following: IVlonticello HRA Tax Increment Financing Plan for Ta;>:: (ncrement Financing District No. 1-38 2.11 Monticello HRA Tax [ncrernent Financing Plan fOT Tax Increment Financing District No. 1-38 2~ 12 1. Prepay any outstanding bonds; 2. Discharge the pledge of tax increment for any outstanding bonds; 3. Pay into an escrow account dedicated to the payment of any outstanding bonds; or 4. Return the excess to the County Auditor for redistribution to the respective taxing jurisdictions in proportion to their local tax rates. The HRA or City must spend or return the excess increments under paragraph (c) within nine months after the end of the year. In addition, the HRA or City may, subject to the limitations set forth herein, choose to modify the TlF Plan in order to finance additional public costs in Central Monticello Redevelopment Project No. I or the District. Subsection 2-21. Requirements for Agreements with the Developer The HRA or City will review any proposal for private development to determine its conformance with the Redevelopment Plan and with applicable municipal ordinances and codes. To facilitate this effort, the following documents may be requested for review and approval: site plan, construction, mechanical, and electrical system drawings, landscaping plan, grading and storm drainage plan, signage system plan, and any other drawings or narrative deemed necessary by the HRA or City to demonstrate the conformance of the development with City plans and ordinances. The HRA or City may also use the Agreements to address other issues related to the development. Pursuant to lviS., Section 469.176, Subd. 5, no more than 10 percent, by acreage, of the property to be acquired in the District as set forth in the TlF Plan shall at any time be owned by the HRA or City as a result of acquisition with the proceeds of bonds issued pursuant to MS.. Section 469.178 to which tax increments from property acquired is pledged, unless prior to acquisition in excess of I 0 percent of the acreage, the HRA or City concluded an agreement for the development of the property acquired and which provides recourse for the HRA or City should the development not be completed. Subsection 2-22. Assessment Agreements Pursuant to MS., Section 469.177, Subd. 8, the HRA or City may enter into a written assessment agreement in recordable form with the developer of property within the District which establishes a minimum market value of the land and completed improvements for the duration of the District. The assessment agreement shall be presented to the County Assessor who shall review the plans and specifications for the improvements to be constructed, review the market value previously assigned to the land upon which the improvements are to be constructed and, so long as the minimum market value contained in the assessment agreement appears, in the judgment of the assessor, to be a reasonable estimate, the County Assessor shall also certify the minimum market value agreement. Subsection 2-23. Administration of the District Administration of the District will be handled by the HRA Director. Subsection 2-24. Annual Disclosure Requirements Pursuant to MS.. Section 469.175, Subd. 5, 6, and 6b the HRA or City must undertake financial reporting for all tax increment financing districts to the Office of the State Auditor, County Board and County Auditor on or before August I of each year. MS., Section 469.175, Subd. 5 also provides that an annual statement shall be published in a newspaper of general circulation in the City on or before August 15. If the City fails to make a disclosure or submit a report containing the information required by ALS., Section 469.175 Subd. 5 and Subd. 6, the OSA will direct the County Auditor to withhold the distribution of tax increment from the District. Subsection 2-25. Reasonable Expectations As required by the TIF Act, in establishing the District, the determination has been made that the anticipated development would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future and that the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the District permitted by the TIF Plan. In making said determination, reliance has been placed upon written representation made by the developer to such effects and upon HRA and City staff awareness of the feasibility of developing the project site, A comparative analysis of estimated market values both with and without establishment of the District and the use of tax increments has been performed as described above. Such analysis is included with the cashflow in Appendix D, and indicates that the increase in estimated market value of the proposed development (less the indicated subtractions) exceeds the estimated market value of the site absent the establishment of the District and the use of tax increments. Subsection 2-26. Other Limitations on the Use of Tax Increment 1. General Limitations. All revenue derived from tax increment shall be used in accordance with the TIF Plan. The revenues shall be used to finance, or otherwise pay public redevelopment costs of Central Monticello Redevelopment Project No. I pursuant to the M.S.. Sections 469.001 to 469.047. Tax increments may not be used to circumvent existing levy limit law. No tax increment may be used for the acquisition, construction, renovation, operation, or maintenance of a building to be used primarily and regularly for conducting the business of a municipality, county, school district, or any other local unit of government or the state or federal government. This provision does not prohibit the use of revenues derived from tax increments for the construction or renovation of a parking structure. 2. Pooling Limitations, At least 80 percent of tax increments from the District must be expended on activities in the District or to pay bonds, to the extent that the proceeds of the bonds were used to finance activities within said district or to pay, or secure payment of, debt service on credit enhanced bonds. Not more than 20 percent of said tax increments may be expended, through a development fund or otherwise, on activities outside of the District except to pay, or secure payment of, debt service on credit enhanced bonds. For purposes of applying this restriction, all administrative expenses must be treated as if they were solely for activities outside of the District. 3. Five Year Limitation on Commitment of Tax Increments. Tax increments derived from the District shall be deemed to have satisfied the 80 percent test set forth in paragraph (2) above only if the five year rule set forth in M.S" Section 469.1763. Sllbd. 3, has been satisfied; and beginning with the sixth year following certification of the District, 80 percent of said tax increments that remain after expenditures permitted under said five year rule must be used only to pay previously committed expenditures or credit enhanced bonds as more fully set forth in M.S.. Section 469.1763. Sllbd. 5. Subsection 2-27. Summary The Monticello Housing and Redevelopment Authority is establishing the District to preserve and enhance the tax base, and provide employment opportunities in the City. The TIF Plan for the District was prepared Monticello HRA Tax Increment Financing Plan for Tax [ncrement Financing District :-J"o. 1-38 2.D by Ehlers & Associates, Inc., 3060 Centre Pointe Drive, Roseville, Minnesota 55113-1105, telephone (651) 697-8500. lVlonticeJlo HRA Tat Increment Financing Plan tor Tax Increment Financing District No. 1-38 2-[4 -... APPENDIX A PROJECT DESCRJPTION The HRA will be selling 5.82 acres ofland to a local company, WRE, LLC, relocating from another city for a better location. The 10,240 square foot production/warehouse facility will be built by the end of2007. The assistance is in the form of a write down of land, site improvements and preparation, public utilities, and streets. The value of the building and land is estimated at $760,000. The company will pay $0.67 per square foot for land for 1.5 acres at closing. An additional 4.32 acres will be conveyed to the company at no additional cost. APPENDIX A-I - APPENDIX - APPENDIX B MAP OF CENTRAL MONTICELLO REDEVELOPMENT PROJECT NO.1 AND TAX INCREMENT FINANCING DISTRICT NO. 1-38 B-1 tll !a 0< '4 !l -) 0 "'"' jJ' h .J 0 .JE-< I II .JZ .JO ~II ~E-< ~CZl U~ ~U ....z ~ E-<~ E-<Z z~ z..... 00 o~ ~~ ~~ .JE-< ...E-< <:z OZ ~~ >-;:;l E-<~ E-<O ZQ., .....u ~o UE-< /" U.J == ~ c.:l >- ..... ~ ~ ~ ~ ~ ~ :x: ~ . .... o Z E-< U - ~ E-< CZl ..... ~ \.: Z ..... U Z <: Z - ... E-< Z ~ ~ ~ ~ U Z ..... >< <: E-< J:(' J r/ /7 / .r // L- ...-i i I ~ I \~ l____ -T1 ~- -~ -- j ---Ur'ri!\ I I J.LL Ll:: 'L n PlI I f) , ,( ! ('------- j \.--., ( L , i '_/ ~- I I ~ t ~ ~ ~ . i ~ . 'j , I I f ! t , ~ , o Parcel Number Le!!al Descriotion 155-194-001020 Lot 2, Block I, Otter qeek Crossing 3'. Addition, according to the recorded plat thereof, Wright County, Minnesota Owner APPENDIX C DESCRIPTION OF PROPERTY TO BE INCLUDED IN THE DISTRICT The District encompasses all property and adjacent rights-of-way and abutting roadways identified by the parcel listed below. City of Monticello APPENDIX C-l APPENDIX D ESTIMATED CASH FLOW FOR THE DISTRICT APPENDIX D-I . o . "- . - .0 g- O . ~ . , " > ~ . " em ~: UJ; ...I~ o :1:= UJ: o ~ o o N i;; . l: o ., .. :;: .2 .5 ai ~ o 0 Z 0 ~ (.) ..J ..J W a:: ~ - o ~ <3 ~ . E ~ o .. > . o . u = o " ~ , ~ o ~ .........1'-1"- 0000 0000 <">INNN >->->.>. OlOl<ll<ll Q..Q..a..a.. #### 0000 r-.....o.... O>O>N<<l cici6~ ;:;:ltlO ".. . -. 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II . ~ < ;:: ~ N ;:: ~ N ;: <0 N. ;:: <0 N ~ <0 N ~ <0 N' ~ <0 N ~ <0 N ~ o . ,~ w 0> M to 0> M to 0> M to 0> M to 0> M to 0> M to 0> M to 0> M to 0> M to ~ ~ , o ~ < . o ~ M' o :;: M. o :;: '" o ~ '" o ~ '" o :;: '" o :;: '" o ~ '" o ~ '" " o o " 10 o " o o " o o * o o " 10 o " o ~ " o ~ * o o APPENDIX E MINNESOTA BUSINESS ASSISTANCE FORM (MINNESOTA DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT) APPENDIX E-l ~ nil"V .VV~ y -......"....., GVllllllesbi7i - Please fill in date agreement signed (same as question 21) Minnesota Business Assistance Form · The Minnesota Business Assistance Fonn (MBAF) online is available at www.deed.state.mn.us/Communitv/subsidies/MBAFForm.htm to report each business subsidy (including Job Opportunity Zone (JoaZ) tax exemptions/credit) and financial assistance agreement signed from AUf!ust 1. 1999 throu!!h December 31. 1005 unless goals have been achieved and reponed on a ~'1BAF per Minn. Stat 9116J.993 to * 1I6J.995. · Assistance given to a business located in a JOBZone must report annually until December 3l, 2015 even if goals have been achieved. · The following government agencies must submit a MBAF: I) any local government/agency that signed a business subsidy agreement since January I, 2000, or represents a population of more than 2,500; 2) all state government agencies authorized to provide business subsidies. · DEED will contact any local or state government agency that is required to report but has not done so by Aprill. Business assistance may not be awarded after June I of each year until a report has been submitted. · Questions? Call (651) 296-0580. Infonnation on where to mail or fax your completed MBAF(s) is on page 7. Section 1: (Grantor Information) I. Name of grantor (funding entity) 2. Name of person completing this fonn 3. Street address 4. City 5. Zip Code 6. County 7. Phone number 8. Fax number 9. E-mail address 10. Please indicate who in your organization should receive the MBAF if different from the person in Question 2. NamelTitle Phone number Street address City Zip Code I l. Classification of grantor (},;[ark one. If grantor is entity created 12. Has your organization held a public hearing on and adopted by gov 't agency, please indicate affiliation. For example, a city criteria for awarding business subsidies in compliance with EDA would check "City government. '') Minn. Stat. 9 I (61.994? (Mark one.) CJ City government 0 Yes, in 2006 (attach criteria) 0 Yes, in 2006 but have not yet adopted criteria CJ County government 0 Yes, prior to 2006 o Regional government If Yes.. Hearing Date: Year Criteria Submitted: o State government 0 No CJ Other (Please specify) 0 Other (Please attach exolanation.) 13. Has your organization signed any agreements to award a business subsidy or financial assistance from August 1, 1999 through December 3l, 2005 unless goals have been achieved and reported in a previously filed MBAF? (Mark one.) CJ Yes (Complete the remainder of the fonn unless goals have been achieved and o NO(StOD here go to section 5 on page 4.) reoorted in a oreviollslv filed MBAF per Alinn. Stat. g/ 16J.993 and f]/6J.994.) S ti 2 R .. II ~ f ec on : eClplen norma IOn 14. Name of business or organization 15. Address where business subsidy or financial assistance recei ving subsidy or financial assistance will be used Street address City State ZIP Code 16. Does the recipient have a parent corporation? V,;{ark one.) 0 Yes (Indicate name and address of parent corporalion below. If more than one, indicate ultimate owner.) 0 No Name of oarent comoration Street address City State ZIP Code Minnesota Business Assistance Fonn (11.'9.'05) Page I of7 Dept. of Employment and Economic Development I U Manufacturing 0 Services 0 Finance, Insurance, Real Estate U Retail Trade 0 \Vholesale Trade 0 Construction 18. Did the recipient relocate as a result of signing this agreement? V.4ark one.) o Other lease s eci ) 17, (ndustry of recipient's facility (I'vlark one.): DYes (Indicate city and state of previous address and reason recipient did not complete this project at that address.) City/State of previous address Reason project not completed at previous address Indicate total number of employees who ceased to be employed by recipient when the recipient relocated to become eligible for the business subsidy. # I:] No Go to lIestion 19. t9. What would recipient have done without business subsidy or financial assistance? (Mark one): o Remain at previous location, but not expand 0 Remain at previous location but expand at the location o Relocate to different Minnesota location 0 Relocated outside Minnesota CJ Other 19.'\. Was the ro'ect a result of eminent domain? o Yes ONo S 3 ection : Al!reement Information 20. Total dollar value of business subsidy or financial assistance 21. Date agreement signed (En addition to the agreement date, (Please separate value by type in Questions 24 and 25.) indicate any dates the agreement was amended.) (Enter zero for JOBZ. Biozone and Agzone projects.) 22. Benefit date (indicate tlte date the recipient recei.....es the business subsidy or impro.....ements were finished, eqw"pment was placed into service, or the recipient occupied the property, whichever is earlier.) 23. Does the agreement provide a business subsidy or one of the four types of financial assistance (see Question 25) required to be reported? (Mark one.) o business subsidv D financial assistance 24. If the agreement provided a business subsidy, please indicate the 25. If the assistance was one of the four types of financial assistance, type(s) and total dollar value for each type. please indicate the type(s). o not applicable, agreement provided financial assistance o not applicable. agreement provided a business subsidy o loan (only principal) $ ~ o assistance for property o grant (i.e., forgivable loan) $ ~ by contaminants $ o tax abatement $ ~ .:J assistance for renovating building o IIF orother tax reduction or deferral*' $~ stock or bringing it up to code, and o guarantee or payment $~ assistance provided for designated o contribution of property or infrastructure S ~ historic preservation districts, when o preferential use of governmental facilities $ ~ 50 percent or less of total cost $ o land contribution S o assistance for pollution control or o Biozone $--L- abatement $ o JOBZ (state tax exemptions/credits and sales tax) $--L- o assistance for a TIF soils o JOaZ . Agzone $--L- condition district $ o other (Specify subSidy type.) S ~ (Note: no doUar value for zone oroiects) 26. If the assistance included tax increment financing, please indicate 27. Are any other grantors providing a business subsidy or financial the type ofTIF district? (Mark one.) assistance to the same project? (.Mark one.) CJ not appltcable, assistance was not in the fonn ofTtF DYes (Specify each grantor and ihe value of their assistance below; attach an additional sheet if necessary. o redevelopment I:] renewal and renovation o soils condition Grantor Value ($) o economic development o mined underground space o hazardous substance subdistrict Grantor Value ($) CJ No "'For questions about TIF reporting requirements contact Arlin Waelti (651) 296-7676 at the Minnesota Office of the State Auditor. Minnesota Business Assistance Fonn (129/05) Page 2 of7 Dept. of Employment and Economic Development Section JZ: JOZ Information Complete Questions 121-125 If the financial assistance was awarded [0 a 10B2 qualified business recipient receiving 108Z benefits. go directly to Question 28.) (Ifnot, ! I JZI. \Vhat was the amount of private capital investment of the business in the JOBZ zone prior to December 31, 200S? Real (land and building,) 5 Personal (equipment) S JZ2. \Vhat amount of the qualified business's January 2, 2005 taxable market value was exempt from property taxes payable in 2006 due to JOBZ qualification? (Please specify each parcel identification number and exempt value of each parcel, attaching an additional sheet if necessary. Obtain exempt values from the county assessor's office.) 5 for Parcel [dentification Number: lZ3. What was the value of Wind Energy Production Tax, if any, for the JOB2 qualified business that was operating during the period of January I, 2005 and December 31, 200S? $ 1Z4/125: Goals and actual performance for the JOBl qualified business recipient. Did the qualified business paid compensation including benetIts to each employee of at least 110 percent of the federal poverty level for a famity of four for each year ($ I 0.23 per hour as of July 1, 2005)? DYe, DNo (For JOBZ subsidy agreements signed after June 30, 2005, compensation including benefits paid by a qualified business to each employee on an annualized basis must be at least 110 percent ofthe federal poverty level for a family of four for each year.) Each line represents an hourly wage level, please round wage levels to the nearest whole dollar and specify the bourly benefit for each wage level and the number of jobs (i.e., 512.00 hourly wage level, $1.20 hourly benefits and 10 jobs). JZ4. Goals Full-time Hourly Wage Level $ 7.00 $ 8.00 $ 9.00 $10.00 $11.00 512.00 $13.00 $14.00 $15.00 $16.00 517.00 $18.00 519.00 $20.00 $21.00 $22.00 $23.00 524.00 525.00 526.00 $27.00 $28.00 $29.00 $30.00 $31.00 and higher Hourly Benefits Number of Job, JZ5. Actuals Full-time Hourly Wage Level 5 7.00 $ 8.00 $ 9.00 $10.00 $11.00 $12.00 513.00 514.00 $15.00 $16.00 $17.00 $18.00 $19.00 520.00 521.00 $22.00 $23.00 $24.00 $25.00 526.00 $27.00 528.00 $29.00 $30.00 $31.00 and higher Hourly Benefits Number of Jobs MitUlesota Business Assistance Form (12/9/05) Page 3 of7 Dept. of Employment and Economic Development JZ4,'JZ5 (continues) Partptime Part-time Hourly Hourly Number of Hourly Hourly Number of Wage Level Benefits Jobs Wage Level Benefits Jobs 5 7.00 5 7.00 5 8.00 5 8.00 5 9.00 5 9.00 510.00 $10.00 511.00 511.00 512.00 512.00 513.00 $13.00 514.00 $14.00 $15.00 $15.00 516.00 516.00 $17.00 $17.00 $18.00 $18.00 $19.00 $19.00 520.00 $20.00 $21.00 521.00 $22.00 522.00 $23.00 $23. 00 $24.00 $24.00 $25.00 525.00 $26.00 526.00 $27.00 527.00 528.00 $28.00 $29.00 $29.00 $30.00 530.00 $31.00 and higher $31.00 and higher Job Retention Job Retention Hourly Hourly Number of Hourly Hourly Number of Wage Level Benefits Jobs Wage Level Benefits Johs $ 7.00 5 7.00 $ 8.00 $ 8.00 $ 9.00 $ 9.00 $10.00 510.00 $11.00 $11.00 $12.00 $12.00 $13.00 $13.00 $14.00 514.00 $15.00 515.00 $16.00 516.00 517.00 517.00 $18.00 $18.00 $19.00 519.00 520.00 520.00 521.00 $21.00 522.00 522.00 523.00 $23.00 524.00 $24.00 $25.00 525.00 $26.00 526.00 527.00 527.00 528.00 $28.00 529.00 $29.00 $30.00 $30.00 $31.00 and higher $31.00 and higher Minnesota Business Assistance Form (12/9':05) Page 4 of? Dept. of Employment and Economic Development Section 4: Goals and Public Pur ose Identified in the A reement 28. ~Iinn. Stat. 9 1161.994 requires that business subsidy and financial assistance agreements state a public purpose. Which of the following public purposes were stared in the agreement? (/vtark all that apply.) .::1 Enhancing economic diversity o Creating high-quality job growth CI Job retention CI Stabilizing the community CJ Increasing tax base (cannot be only purpose) I:J Other (please specify) 29. Indicate whether the agreement included the foUowing types of goals, and whether the recipient had attained those goals at the rime of this report. (Fill in the boxes and attainment date(sj for each goal.) Goals Target attainment All goals established? dates (month & year) attained? DYes DNa DYes DNo Q Yes DNo Q Yes QNo Q Yes UNo DYes DNo DYes .Q No DYes DNa B) Other job-creation and/or retention goals A) Specific wage and job goals to be attained within 2 years C) Other wage goals D) Goals other than wage and job goals oals and ro ress toward attainment (i not documented in lIestions 30 and J I.) 30. If you answered questions JZ4-JZ5 for a qualified business go directly to question 32. For each of the following wage categories, indicate the job creation and/or retention goals stated in the agreement and the average hourly value of any employer.provided benefits goals for those jobs. (Onlv indicate job creation goals infull-time equivalents if you are unable to separate goals by ful!- and part-time positions.) If )'ou ans\,'ered questions JZ4-JZ5 for a qualified business go directly to question 32. Hourly Wage (excluding benefits) Full-time Job Creation no hourly wage-level goal less than $7.00 $7.00 to $8.99 $9.00 to $10.99 $11.00 to $12.99 $13.00 to $14.99 $15.00 to $16.99 $17.00to$18.99 $19.00 to $20.99 $21.00 to $22.99 $23.00 to $24.99 $25.00 to $26.99 $27.00 to 528.99 $29.00 to 530.99 $31.00 and higher Part-time Job Creation Job Retention Hourly Value of Benefits $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ rvlinnesota Business Assistance Fonn (12/9/05) Page 5 of7 Dept. of Employment and Economic Development 3 L If you answered questions JZ4-JZ5 for a qualified business go directly to question 32. For each of the following wage categories, indicate the number of actual jobs created and:or retained since the benefit date and the actual hourly value of any employer-provided benefits for those jobs. (Dnlv indicate job creation in fiJIl-time equivalents if YOIl are unable to separate job creation into fidl- and part- time positions.) If you answered questions JZ4-JZ5 for a qualified nusiness go directly to question 32. Hourly Wage (excluding benefits) Full-time Job Creation less than $7.00 57.00 to $8.99 59.00 to $10.99 $11.00 to $12.99 $13.00 to $14.99 $15.00 to $16.99 $17.00t0518.99 519.00 to $20.99 $21.00 to $22.99 $23.00 to 524.99 525.00 to $26.99 $27.00 to $28.99 $29.00 to 530.99 531.00 and higher Part-time Job Creation Hourly Value of Benefits Job Retention 5 $ $ 5 $ $ 5 $ $ $ 5 $ 5 5 32. Has the recipient achieved al1zoals (see Question 29, 30 and 31) and fulfilled all oblilZations stipulated in the agreement (A/ark one.) CI Yes IJ No Section 5: Recipients Failing to Fulfill Obligations Do not com tete this section i ou com leted it on another MBAF submitted to DEED.) 33. During the period January 1,2005 through December 31, 2005, did your organization have any recipients who failed to report as required hy Minn. Stat. j116J.993 and !116J.994? (Mark one.) DYes (Indicate the name of each recipient failing to report and the value of subSidy or financial assistance awarded to that recipient. Attach additional pages if necessary.) Name of recipient IJ No Type of subsidy or assistance (See Questions 24 & 25.) Value of subsidy or assistance 34. Did your organization have any recipients who failed to achieve any goals or fulfill any other obligations under an agreement signed on or after January 1,2005, that were required to be fulfilled by the time of this report? (Mark one.) CJ Yes (Complete the remainder of this section.) ,\linnesota Business Assistance Form ((2/W05) Q No (Stop here and submit fann to DEED.) Page 60f7 Dept. of Employment and Economic Development For questions 35-39: Provide the following information for each recipient failing to fulfill goals or any other terms of an agreement that were to be attained bv the time ofrenorting. (Attach additional naf7es ifnecessanJ.) 35. Information on recipient and agreement: Name of recipient in default Type of subsidy or assistance Initial value of subsidy or assistance Street address of recipient City/Zip code of recipient Outstanding value of subsidy or assistance 36. Reason(s) for default (}''lark all that apply.): CJ recipient ceased operation CJ recipient relocated to a different community Q recipient was unable to fill vacant positions o other (SpecifY reason.) 37. To date, has the recipient fulfilled its repayment obligation? (kfark one.) DYes o No, recipient has begun to repay the assistance. o No, recipient has not be!:run to repay the assistance. 38. Has the agreement been amended to extend the recipient's deadline for fulfilling its obligations? (Mark one.) DYes DNa 39. Describe the steps being taken to bring recipient into compliance or recoup the subsidy: . Return your completed MBAF(s) by Avrill, 2006 EITHER Mail To: Minnesota Business Assistance Report Minnesota Department of Employment and Economic Development - Analysis and Evaluation 1" National Bank Building 332 Minnesota Street, Suite E200 St. Paul, Minnesota 55101-1351 OR Fax To: (651) 215-3841 (Next year, please use the online version of this form. It can be found at www.deed.state.mn.us/Corrununity/subsidiesIMBAFForm.htrn.) Minnesota Business AssistaI1c~ Fonn (12/9,05) Page 7of7 Dept. of Employmem and Economic Development APPENDIX F FINDINGS INCLUDING BUT/FOR QUALIFICATIONS Current Market Value New Market Value. Estimate $49,278 708.020 $658,742 78.643 $580,099 Difference APPENDIX F-I Present Value of Tax Increment Difference Value Likely to Occur Without TIF is Less Than: $580,099 The proposed development, in the opinion of the City, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future: The development proposed in the TIF Plan is a production/warehouse facility that meets the City's objecti ves for economic development. Poor soil conditions in the location have required extraordinary site improvement and utility costs resulting in high land acquisition costs for potential developers. These high costs make development of the facility in this location infeasible without City assistance. The HRA is the land developer and is charging only enough to cover its costs plus interest to build the infrastructure to support this development. The increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration ofTIF District No. 1.38 permitted by the TIF Plan: This site is part ofa new industrial park, with high start. up costs incurred by the HRA to acquire and grade land and install infrastructure. If the HRA sold the land at its true value, it would be unlikely to find willing buyers. The first parcel sold in this industrial park also required tax increment assistance, and the City expects that future sales will require similar incentives. Therefore, the City reasonably determines that no other development of similar scope is anticipated on this site without substantially similar assistance being provided for development. To summarize this finding: a. The City's estimate of the amount by which the market value of the site will increase without the use of tax increment financing is $0 (for the reasons described above), except some unknown amount of appreciation. b. Ifthe proposed development to be assisted with tax increment occurs in the District, the total increase in market value would be approximately $658,742. The increase in market value would be due primarily to new construction within the District. (See Appendix D and F ofTIF Plan). c. The present value of tax increments from the District for the maximum duration of the district permitted by the TIF Plan is estimated to be no more than $73,988 (See Appendix F ofTIF Plan) d. Even if some development otherthan the proposed development were to occur, the Council finds that no alternative would occur that would produce a market value increase greater than $584,753 (the amount in clause b less the amount in clause cJ withont tax increment assistance. If the City and HRA did not assume the role ofland developer, the property would not develop in the near term. If it did develop without assistance, the likely uses would be dominated by retail, housing or other development with little or no meaningful employment. The District meets the City's objectives for retaining existing quality businesses, a mixture of land uses, and high quality employment for its citizens. F-2 APPENDIX Council Agenda - 04/23/2007 10. Review of bids and consideration of options for award of contract for BiosoIids Drvinl! Svstem for the Wastewater Treatment Plant. Citv Proiect #2005-37C. (J.S.) A. REFERENCE AND BACKGROUND: The Biosolids Dryer Project consisted of three major components; 1) The largest part consists of the main building housing the thickening equipment, the dryer, the bagging equipment and the odor control unit for the building. 2) The second portion of the project included modifications to the large diameter sludge storage tank. The modifications included the installation of two digester style mixers with heating capabilities and the interconnecting piping. 3) The third portion of the project included the vehicle storage building. The engineer's estimate reviewed by the City Council in December with approval of the plans was $9,225,000 for all of the three portions listed above. Bids were received at 2 p.m. on Wednesday, February 28,2007 at Monticello City Hall. As you may recall, all prospective bidders were to bid both the Kruger drying system and the Komline Sanderson drying system. This required two sets of plans as the building was of a different size and configuration. The City received bids from a total of six different general contractors. Each of which bid both the Kruger Dryer and the Komline Sanderson Dryer. The bids for the project using the Kruger Dryer ranged from $9,523,500 to $10,015,000. The bids for the project using the Komline Sanderson Dryer ranged from $8,900,000 to $9,365,000. The lowest bid received was from John T. Jones Construction out of Fargo, ND using the Komline Sanderson Dryer for $8,900,000. This is $325,000 less than our total estimated cost. In addition, each of the vendors supplied the City under separate cover a guaranteed bid price for operational costs of the dryer and related systems based upon estimated usage and labor costs for the next ten years. Kruger's bid was $3,725,746.88 while Komline Sanderson's bid was $2,448,475.80. These operational numbers were to be added to the cost of the construction to determine what the cost of construction and operational costs would be for a ten year period of time. With almost $1.3 million in less operating costs the Komline Sanderson project came in significantly lower than the Kruger project. The low bid based upon the combination of both capital and operating costs is $11,345,475.20. The construction bids were tightly grouped in a range of approximately 5%, which is an indication that all of the contractors were looking at the project in a similar fashion. We believe the time and effort taken to hold the pre-bid conference in January is the reason we received such a tight grouping of bids. A copy of the bid tabulation is enclosed for your review. Also enclosed is a letter from Bolton & Menk recommending award of the construction project to John T. Jones of Fargo, ND utilizing the Komline Sanderson dryer equipment for a total amount of$8,900,000. The project schedule calls for the dryer to be operational within 18 months of notice to proceed. Notice to proceed could occur within two weeks after award. Consequently, the project would be scheduled to be operational at the end of November 2008. City staff has been working with Mark Ruff of Ehlers & Associates and Bret Weiss ofWSB to come up with a financing plan for the proposed project. A workshop will be held at 5:30 p.m. prior to this meeting to discuss financing options. In addition, the Biosolids Committee has been looking at ways to maximize the use of the biosolids farm while still protecting the groundwater and to look at other options with nearby communities such as Buffalo and Big Lake to share our Council Meeting - 04/23/2006 thoughts for networking and mutual aid agreements in regard to biosolids. A summary of a recent meeting with those cities is included in your packet for review. The Biosolids Committee has also been looking at short term alternatives for biosolids use or disposal if the project should be delayed for any reason. We have also discussed the short term use of sharing our facility with other communities besides our neighbors to assist with the debt service on our project during the early years when we have available capacity to share. During the bidding process both Kruger and Komline Sanderson took exception with some of the wording in the specifications in regard to dryer warranties and the form of the dryer performance bond. We have worked out acceptable language and bond forms with the low bidder, Komline Sanderson, and should have those in final form April 20th. B. ALTERNATIVE ACTIONS: I. The first alternative would be to award the Biosolids Dryer Project to John T. Jones Construction of Fargo, ND based upon their low bid using the Komline Sanderson dryer technology for $8,900,000, and that City staff continue to work on mutual aid agreements with the cities of Buffalo and Big Lake in regard to biosolids and continue to investigate the shared use of our facility by other communities in the early years to reduce our debt service wherever possible in the early years while capacity is available to do so. 2. The second alternative would be not to award the project at this time and extend the award for up to days from the bid opening as approved by the low bidder and accepted by the City Council (further information available at Monday evening's meeting). 3. The third alternative would be not to award the project and to reject the bids pending re- bidding of the project. Re-bidding is estimated to cost $325,000 010. 4. The fourth alternative would be to reject the bids and delay the project for one to three years. This cost could be significant and is difficult to project. C. STAFF RECOMMENDATION: The recommendation of the City Attorney, Kim Kozar, was previously sent to you under separate cover. It is the Biosolid Committee's recommendation that the City Council move forward with the project under Alternative #1 or #2 pending a favorable outcome of the financing plan, which will be discussed at this meeting as well. If the project moves forward we will need to approve the construction engineering agreement with Bolton & Menk. D. SUPPORTING DATA: Copy of bid tabulation for bids received on February 28,2007; Copy of construction engineering agreement letter from Bolton & Menk; Copy of summary of a joint meeting held between the cities of Big Lake, Monticello and Buffalo on Tuesday, February 27, 2007. Copy of power point presentation dated April 23, 2007. - 1\ SOLTON & IVIENK, INC'.. Consulting El'IglnEle~s& &uiYeyors 1960 Premier Drive' MdnkatQ, MI\l; 5:I>OOl-5%(J Ph9ne (507) 62&-4171 . fAX {5C!?)62s-4l77 EVALUATION OF BIDS FOR THE CITY OF MONTICELLO, MINNESOTA BIOSOLIDSllWPRO~TS Bids for the above referenced project were received on February 28,2007. Six bids were received for the construction of Biosolids Improvements Proj ect. Each bid from the general contractors. The low bid was $8,900,000 and was submitted by John T. Jones Construction from Fargo, ND. The low bid was approximately three percent lower than the engineer's estimate of$9,200,000. The evaluation ofthe submitted bids includes three components: bid price for construction of the general contractor, bid price for the capital cost of the dryer equipment from KomIine-Sanderson and Kruger, and a lO-year present worth of the operating expenses submitted by Komline-Sanderson and Kruger. The general contractors were required to provide a bid for the construction of the building and installation of the equipment. The equipment suppliers through the general contractors provided capital costs of the dryer equipment. The equipment suppliers also supplied guaranteed operational costs directly to the City at bid time. The sum of these three numbers has been used to represent the lower bid proposal. The six capital bid prices for Komline-Sanderson equipment ranged from $8,900,000 to $9,365,000, a range of approximately 5%. The six capital bid prices for Kruger equipment ranged from $9,523,500 to $ 10,043,000, a range of approximately 5%. The specifications and bid documents did not contain any wording or ambiguities so as to force the Contractor to build in additional contingencies. Therefore, we feel that the bids received were competitive and responsive and rebidding of the project would not provide any cost savings. The operational costs submitted by the two equipment suppliers are guaranteed by a Performance Bond which they are providing. Komline-Sanderson bid $2,448,475.20 and Kruger bid $3,725,246.88 to cover polymer, natural gas and electricity usage. The addition of the operational bid price to the capital construction cost serves as basis for low bid. The amount of the award will be for the capital cost provided by the general contractor only. We have worked with John T. Jones Construction on a wastewater treatrnentproject in the past. We have also contacted several communities regarding recently completed work, including Becker, MN and St. Joseph, MN. All parties stated the excellent workmanship and quality working relationship they had with John T. Jones Construction. John T. Jones Constructions is experienced in the type of work required for this project and has fulfilled the bidding and contract requirements. Therefore, we recommend the bid from John T. Jones Construction for the KomIine-Sanderson equipment be accepted. Respectfully submitted, BOLTON & MENK, INC. Robert Brown, P .E. Environmental Division Manager Vice President CJ ..... ~ ~ 0,," 00 "'0 ON oj:Z; " -'0" VI g tJ.~ = B "'8' ~ o S'~ "'" ,- '.t:J "~pal ~;; ..'- == ~g U b .Q J:I Q) f"O') 0 ~~o.Mo-.N f-I ~ i:::f ~ 00'" '1:l:=l.g"lN iS8C::Elf? .- 0 ~ e ,:Q'€'d-R CJZ~ ~!i '~e ","-0 ~2il ,:Q 00 0 00 0 00 0 00 0 00 0 00 0 00 C"j oq N 00 N 00 N 00 N 00 N .0 "" '" vi .0 vi .0 vi .0 vi ~ vi .... ..... .... ..... ~ ..... ;:!: ~ ;:!: ..... ..... N .... 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OJ Cl o 8 '~ ;eO' a:sl o,:Q '~ '3 B~ o <:t o :S5 ,:Q-o '3 iil 00":> E-< " t:EJ ~~ If\ eOLTON & I'v1ENK., INC. Consulllng Engineers & Surveyors 1960 Premier Drive. Mankato. MN 56001-5900 Phone (507) 625-4171 . FAX (507) 625-4177 March 2, 2007 John Simo!a, Public Works Director City of Monticello 909 Golf Course Rd. Monticello,MN 55362 RE: Wastewater Biosolids Improvements Project Construction Engineering Services BMIProjectNo. M21.36893 Dear John, Since the construction period has increased from 15 months to 18 months, I have revised the proposed engineering agreement for providing construction engineering services. including onasite observation, for the wastewater biosolids improvement project. In addition, since we do not have any recent experience working with the apparent low bidder contractor, I have increased our on-site inspection time from 100 hours per month to 125 hours per month. If you do not feel that the on-site time will be adequate, r can increase it to whatever hours you feel would be necessary. I used the same agreement format as was executed for the engineering desigo services. Paul Saffert and myselfwi1l be the primary engineering staff that will provide the construction engineering services. Kirk Yahnke, a senior engineering technician with over 20 years of on-site observation experience for wastewater treatment projects, will provide the on-site construction observation. Mr. Yabulce is also a certified Minnesota Class B wastewater treatment plant operator. I have included Kirk's resume for yow' information. A summary of the major work tasks and estimated costs is as follows (see Exhibit r for detailed scope of work description): Staff Estimated Hours EstImated Costs 1. Construction EUlrlneering PrincioaI Enoineer 500 $ 87 500 Proiect Enltineer 1080 1 18 500 ElectricallMechanicallStructuraII Architectural 200 30,000 Technician 30 2 000 Administrative Assistant 200 10,000 ;':,gt~i.~~~:',~~~-~t~~~f*1~~lt'f~~ . ;r~'tSii'Jlto:t!ti,' ~.ii~:kiil1l{ij\"1,,;(~l; ~~j.'i\\:\\;1iiii~4if,lliio~ 2. Construction Staking lInd SUl'Vevinl! Survevor 16 $2,000 Technicians 24 3 000 ~l~:.~~'i:JJ!:;;~.~t::;~)~~W:~~~~~.:~:t1:!.J.U~i[~~~fsub"fQtat :~::~jl~1~~}~Q:~{\t~~~:,~ :g;):~~'~'t~'\f$$,DiiM 3. On-Site Observation Senior Technician 2250 $191,000 ?::tt{t~-:~r~~y.~~?~;?1t~%:,t;;t}\"*:t,?~~~~~js~1f}"Sttl1t6~ ~\~2;:ff~4'~~S(r~t,1iJ.~;f~: 1F;;:~{i~18$i!l~llo!i? 4. O&M Manual - Proiect EnRineer 40 $4,000 Technician 16 I 300 Administrative Assistant 16 700 :\~YJ~~~~s?Jf)~~!~~~;i~5~~~:~~~_~~A;:~:~:',:~~i~{i('$n;{~~fif6:t.;ir ,1l~~ti~~;~1$i~~~~..:~r~~*;, ,;~~~.:~~:~~~~}l~Q{:' 5. Mate,'I.1 Testinl! -- $15,000 .&t:-,~Wr{~'$y.d\1:JJ?~;::~?~~<s:i.f.:;)~:g;~~;;~~Z~~-:~~1:~~'~isIliilpi-1lis j'-.;.~~~~;;~;!:~K~)~0; ;tW~t~~;:;;~~SfS:UJ)U:~ TOTAL ESTIMATED COSTS $465,000 G:\monticc:Ilo\m2I36893\corresp\SimolaLTS .doc SOLTON & ~ENK., INC. John Simo!a, Public Works Director City of Monticello March 2, 2007 Page 2 of2 The total design and proposed constlUction engineering fees are approximately 8 percent of the estimated construction costs. Once you have had a chance to review the proposed agreement, please give me a call to discuss and make any necessary modifications. Sincerely, BOLTON & MENK, INC. ~/Y~ Robert M. Brown, P.R. Vice President RMB:bja Enclosme8 cc: Paul Saffer!, BMJ Ramsey O:\monticello\m2136893\c0tTeSp'SimofaL TS.doc AGREEMENT FOR PROFESSIONAL SERVICES WASTEWATER BIOSOLIDS TREATMENT FACILITY IMPROVEMENTS MONTICELLO, MINNESOTA This Agreement, made this _ day of March. 20Q1, by and between the City of Monticello. Minnesota hereinafter referred to as CLIENT, and BOLTON & MENK, INC., 1960 Premier Dlive. Monkato. Minnesota .22QQ1 hereinafter referred to as CONSULTANT. WITNESS, whereas the CLIENT requires professional services in conjunction with the construction engineering services for the wastewater biosolids treatment facility improvements; and whereas the CONSULT ANT agrees to furnish the various professional services required by the CLIENT. NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto, it is agreed: SECTTONI-CONSULTANTSSERVICES A. The CONSULTANT agrees to perform the various construction engineering services in connection with the proposed project as described in Exhibit 1. B. The CONSULT ANT shall serve aa the CLIENT'S professional engineering and surveying representative 8S described herein. C. The CONSULTANT will complete the scope of work tasks within the CLIENT'S approved time schedule. SECTION II - THE CUENT'S RESPONSffilLITIES A. The CUENT shall promptly compensate the CONSULTANT in accordance with Section III of this Agreement. B. The CLIENT shall designate the City Public Works Director and City Administrator to act as the CLIENT'S representative with respect to services to be rendered under this Agreement. Said representative shall have the authority to transmit instructions, receive instructions, receive infonnatioo, interpret and define CLIENTS policies with respect to the project and CONSULTANT'S services. C. The CLIENT will obtain any and all regulatory permits required for the proper and legal execution of the project and pay the permit fees. SECTION III - COMPENSATION FOR SERVICES A. The CLIENT will compensate the CONSULTANT in accordance with the following Schedule of Fees for the time actually spent in performance of the Agreement services. G:\Monticello\M2] 36893\Agreement-WW Biosolids Constr.doc Page 1 of? Hourly Billing Rates Principal Engineer/Surveyor.. ..... ... .... ...... ....... ...... ....... $120-17 5/Honr Associate Engineer/Surveyor..... ....... .................... ......... $95-135/Hour ProjectlDesign Engineer....,........,., .......,..... ....... ............ $55-125/Hour Stnwtursl Engineer .. ........, .........., ............. ......... ,.... ... .... $85-150/Hour Electrical Engineer........... .......... ........... ........ ...... ....... .... $85-150/Hour Mechanical Engineer ....,................................................ $85-150/Hour Architect ..... ...... ............, ......, ..................... ...... ....... ....... $85-150/Hour Licensed Surveyor ......................................................... $70-130/Hour Senior Technician .......... ................,.... ....... ...... .......... .... $55-120/Hour Technician.... ............... .......... ..................... ....... ............... $40-90/Hour Administrative Assistant.. ........ ...... .................................. $30-85/Hour GPSlRobotic Survey Equipment ............,........................$45-80/Hour AutoCAD/Computer Time.................................... ............., No Charge Office Supplies ................................................................... No Charge Photo CopyinglReproduction ............................................. No Charge Field Supplies/Survey Stakes & Equipment....................... No Charge Mileage ......................,........................................................ No Charge B. The total estimated cost for the services presented in Exhibit I is based on actual time spent in accordance with the hourly billing rates presented in Section III.A. with a not-te-exceed amount of $465,000.00. SECTION N - GENERAL A. CHANGE IN PROJECT SCOPE In the event the CUENT changes or is required to change the scope of the project from that described in Section I andlor the applicable addendum, and such changes require Additional Services by the CONSULT ANT, the CONSULTANT shall be entitled to additional compensation atthe applicable hourly rstes. The CONSULTANT shall give notice to the CLIENT of any Additional Services, prior 10 furnishing such additional services. The CLIENT may request an estimate of additional cost from the CONSULTANT, and the CONSULTANT shall furnish such, prior to authorizing the changed scope of work. B. INSURANCE The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory workers compensation coverage. The CONSULTANT also agrees to maintain such general liability insurance for claims arising for bodily injury, death or property damage which may arise from negligent performance by the CONSULTANT or its employees of its day-to-day general business activities (such as automobile use) and exclusive of the perfonnance of the professional services described in this Agreement. CONSULTANT shall al.o maintain a professional liability insurance policy, insuring CONSULTANT against damages for legal liability arising out of the performance of professional .ervices hereunder, if such legal liability is caused by an error, omission or negligent act of the insured or any person or organization for whom the insured is legally liable. Said policy shall provide minimum liruits of$I,OOO,OOO per occurrence and shall state that such insurance cannot be canceled until 30 days after CLIENT has received written notice G:\MonticeUo\M213689J\AgIeemeo.t- ww Blosolids. Constr.doc Page 2 of? of th" inOllr<>r's intention to cancel this insurance. The professional liability insurance shall be maintained during the time of this contract and until two years after the substantial completion of the construction of the Project The CONSULTANT shall provide written proof of all required insurance coverage. C. PAYMENTS G:\Monticello\M2l36893\Agrecmenr_ww Bi(Jsolids COllStr.doc Page 3 of7 If CLIENT fails to make any payment due CONSULTANT for services and expenses within thirty day. after CLIENT receive. th" CONSULTANT'S invoice, a service charge of.ix percent (6%) per annum will be charged on any unpaid balance. In addition, CONSULTANT may, after giving seven day.' written notice to CLIENT, suapend services under thi. Agreement until CONSULTANT has been paid in full all amounts due for services, expenses and charges. D. TERMJNATION CLIENT may terminst" this Agr<>ement without cause by fifteen (J 5) days' written notice delivered to the CONSULTANT. Upon tennination under this provision if there is no fault of the CONSULTANT, the CONSULTANT shall be paid for services rendered and reimbursable expenses until the effective date of termination. Ifhowever, the CLIENT terminates th" Ag=ent because the CONSULTANT has faU"d to perform in accordanc" with thi. Agr<><>ment, no further payment shall be made to the CONSULTANT, and the CLIENT may r"tain another contractor to undertak" or complete the work identified in Exhibit I. If as a result, the CLIENT incurs total costs for the work (including payments to both the present contractor and a future contractor) which exceed a maximum Agreement arnoun~ if any, specifiro under S"ction III, then the CONSULTANT shall be responsible for the difference betw<>en the cost actually incurred and the Agreement amount. E. CONTJNGENT FEE The CONSULTANT warrants that it has not <>mployed or retained any company or person, other than s bonafide employee working solely for the CONSULTANT to solicit or S<>Cur" this Contract, and that ithas not paid or agr<>ed to pay any company or person, other than a bonafide employee, any fee, commission, percentage, brokerage f"e, gift or any other consideration, contingent upon or resulting from award or making of this Agr<>ement F. SUBCONTRACTOR The CONSULTANT shall not enter into subcontracts for services provided under this Agreement except as notro in the scope of services, without the express written consent of the CLIENT. Th" CONSULTANT shan pay any subcontractor involved in the performance of this Agreement within ten (IO) days of the CONSULTANT'S receipt of payment by the CLIENT for undisputed services provided by the subcontractor. If the CONSULTANT fails within that time to pay the subcontractor any undisputed amount for which the CONSULTANT has received payment by the CLIENT, the CONSULTANT shan pay interest to th" subcontractor on the unpaid amount at the rat" of six percent (6%) per annum. The minimum monthly inte=tpenalty payment for an unpaid balance of$IOO or more is $10. For an unpaid balance of/ess than $100, the CONSULTANT sha1I pay the actual interest penalty due to the subcontractor. A subcontractor who pr<>vails in a civil action to collect interest penalties from the CONSULTANT .hall be awarded its costs and disbursements, including attorney's fees, incurr<>d in bringing the action. G. INDEPENDENT CONTRACfOR At all times and for all purposes herein, the CONSULTANT is an independent contractor and not an employee of the CLIENT. No statement herein shall be construed so as to ftnd the CONSULTANT an employee of the CLIENT. H. NON-DISCRIMINATION During the performance of this Centract. the CONSULTANT shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, or age. The CONSULTANT shall post in places available to employees and applicants for employment. notices setting forth the provisions of this non-discrimination clause and stating that all qualifted applicants will receive consideration for employment. The CONSULTANT shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. I. ASSIGNMENT Neither party shall assign this Agreement, nor any interest arising herein, without the written consent ofthe other party. J. INDEMNIFICATION CONSULTANT agrees to defend, indemnify and hold the CLIENT, its officers, and employees hannless from any liability, claims, damages, costs,judgments, or expenses, including reasonahle attorney's fees, resulting directly or indirectly from an error, omission or negligent act of the CONSULTANT, its agents, employees, or subcontractors in the performance of the services provided by this Agreement and against all losses by reason of the failure of said CONSULTANT fully to perform, in any respect, all obligations under this Agreement. G:\Monticello\M2136893\Agreemeot-WW Biosolids Constr,doc Page 4 of7 K. RECORDS ACCESS The CONSULTANT shall provide the CLIENT access to any books, documents, papers, and record which are directly pertinent to the specific contract, for the purpose of making audit, eKamination, eKcerpts, and transcriptions, for tillee years after fmal payments and all other pending matters related to this contract are closed. L. CONTROLLING LAW This Agreement is to be governed by the laws of the State of Minnesota. SECTION V - SIGNATURES TIDS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions or obligation referring to the subject matter other than contained herein. IN WTINESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf. CLIENT: Citv of Monticello. Minne.sota CONSULTANT: Bolton & Menk. Inc. G:\Montieello\M2136893\Agrecmcnt.WW Biosolids COIlSIr.doc Page 5 of7 ~~~ Clint Herbst Mayor Robert M. Brown, P.E. V ice President Jeff O'Neill City Administrator G:\MOQliceI1o\M21 J689J\Agreement-WW BiosoHds Constr.doc Page 60f7 EXHIBIT I Engineering Services Scope of Work EXHIBIT I Construction Engineering Services will be provided for the W..tewater BiosoUds Treatment Facility Improvements. The specific services to be provided are as follows: 1. The CONSULTANT shall be the CLIENT'S representation during the construction of the wastewater biosoUds treatment improvements. The following construction engineering services shall be provided: project administration and monthly construction observation visits; attendance at preconatruction conference and monthly construction progress meetings and distribution of meeting notes; response to contractor's questions regarding intetpretation of and clarification of contract drawings; issuance offield orders, work directive changes and request for proposals for changes to the construction contract; review of change order proposal requests; review of shop drawings and distribution of shop drawings; coordination of material testing requirements with a material testing compaoy; review of contractor payment requests; conduct final inspection aod recommendations for final acceptaoce to the CLIENT; preparation of record drawing at the completion of the project; conduct post- construction inspection aod provide assurance that the w..tewater biosoUds operations are in accordaoce with design criteria intended and construction of the wastewater biosolids treatment improvements. G;\MODticello\M2136893\AgreemCl1f~WW Biosolids Constr.doc Page 7 of7 2. The CONSULTANT shall perform the construction staking and surveying for the wastewater biosolids treatment improvements. 3. The CONSULTANT will provide part-time project construction observation. The following project construction observation services will be provided: act as the CUENT'S liaison with Contractor; performance of on-site observations (estimated 2250 hours) of the work for the wastewater biosoIids treatment improvements to determine if work is, in general, proceeding in accordaoce with the contract documents; reporting to the CLIENT'S staff when clarifications or modifications to the contract documents are required; maintaining log of site conditions during on-site observation; and provisions of site/field staking aod surveying services. 4. The CONSULTANT will prepare an Operation and Maintenance (O&M) Manual for the wastewater biosolids treatment improvements. Included in the O&M Manual will be process operation procedures and maintenance procedures for equipment. 5. The CONSULTANT will retain a Material Testing Company to perform the necessary construction quality control testing for the wastewaler biosolids trestment improvements (estimated cost $15,000). BIOSOLIDS UPDATE MEETING SUMMARY . On February27, 2007 City Staffheld aBiosolids Update Meeting with the neighboring communities of Buffalo and Big Lake. In attendance were representatives ofMonticello including a City Council Liaison, City Engineer, Public Works Director, the WWTP Manager, Bolton & Menk and WSB. Also in attendance was the Public Works Director of Big Lake and the contract engineer from Buffalo. The purpose of the meeting was to update the attending cities on Monticello's biosolids issues and to let them know what is happening now in Monticello, as well as what the future holds for Monticello's biosolids issues including looking into joint ventures with other cities. Representatives of Monticello reviewed Monticello's historyinregard to biosolids. The attending cities were also informed that over the past year Monticello has been in the evaluation and design stages for a biosolids dryer. The two manufacturers Monticello is looking at are Komline Sanderson and Kruger. The Bid opening for this project was on February 28th. There is an I8-month operation window for construction of the Monticello WWTP project with the goal to be up and running by fall of2008. . The representative from Big Lake informed the attendees that Big Lake is currently in the planning stages for an expansion. They have just recently purchased an additional 40 acres around their existing site. They are currently operating an oxidation ditch which is working well for them. They are approximately six months away from bidding a dryer project. Big Lake may look at taking some capacity from Monticello in the future. The City of Monticello will put together an estimate of the costs to dry liquid biosolids from another community while we have excess capacity in the early years for Big Lake to review but Mike stated "they are at the point where they want to get their plant up and running first". The representative from Buffalo informed the attendees that Buffalo has gone out for bids and is ready to award a contract at their next council meeting. Theirnew plant will be up and running by Januaryof2009. He explained that the Buffalo City Administrator had reviewed the numbers of taking capacity from Monticello but realized that it was not feasible for them to take capacity from a large community such as Monticello without another major expansion. The communities further discussed the risk of accepting sludge from another plant and how the different elements (such as higher nitrates, copper, etc.) from other communities could affect the systems in a negative way and cause problems. There was discussion on the finance side of treatment plant expansions. The Monticello Public Works Director believed that expansions would need to be financed via a combination of SAC fees, increased sewer rates, bonding and taxes. For instance, Buffalo's SAC fees are nearly $2,500 higher than Monticello's. The cities all agreed that wastewater treatment plants are not fool proof and there may betimes when a city dryer may be down and at that time the neighboring cities will need to be open for accepting biosolids from another community on a short term basis in those types of situations. . In conclusion, it was determined that having mutual aid as a backup was very important but the cities will remain in full control oftheir own destinies at this time in regard to the treatment and application of biosolids. City Council Agenda-04/23/07 11. Consideration of a request for amendment to the Monticello Zonin!! Ordinance Chapter 3- Sf Fl. as related to the exterior storal!e of vehicles in rear vards in residential districts.Applicant: City of Monticello (NAC). The Planning Commission heard this item at their April 5, 2007 meeting and recommended approval of the proposed amendment as presented. The Commission was supportive of this amendment and its intent to strengthen blight enforcement within the City. The Commission also recommended that staff prepare additional amendments to Section 3-5 of the Zoning Ordinance to address parking in the side yard and the required setback from street surfaces. The current ordinance does not regulate parking in the side yard. The Planning Commission recommended that this issue be addressed at its next meeting to require that any parking in the side yard be on a paved surface. The Commission also expressed concern with Section 3-5 [F] 3, which requires a 15 foot parking setback from any street surface. Both items will be addressed at the second Planning Commission meeting in May. A. REFERENCE AND BACKGROUND The City recently amended the public nuisance ordinance to address blight issues within the City. In discussions regarding this amendment, concerns were raised regarding vehicle storage in the rear yard of residential properties. As the zoning ordinance currently reads, vehicle parking is allowed in the side yard and rear yard of residential properties. Parking is also allowed in the front yard, provided it is on a designated driveway leading directly into a garage or on one open, surfaced space located on the side of a driveway away from the principal use. Said extra space is required to be surfaced with concrete or bituminous material. The public nuisance ordinance prohibits junk vehicles by classifying them as refuse. Junk vehicles are defined as, "a vehicle without a valid current license, or without a valid current registration (if applicable), or which is apparmently inoperable located outside an enclosed building in a residential area including, but not limited to, automobiles, trucks, motorcycles, snowmobiles, trailers, all-terain vehicles, and watercraft. Junk vehicles are not allowed to be parked in any portion of the yard on a residential property. In order to further support the amended nuisance ordinance and ease enforcement for City Officials, an amendment to Section 3-5 of the Zoning Ordinance relating to off-street parking requirements is proposed. This amendment would prohibit vehicle storage in the rear yard, except in cases where a properties only garage is located in the rear yard. Under these circumstances, vehicle parking would be allowed on designated driveways leading directly to the garage, or on one open, surfaced space located on the side of a driveway away from the principal use. This exception is identical to that allowed for vehicle parking in the front yard. Accessory Structures. The Ordinance states that for single family residential uses, no detached accessory building shall exceed 10% of the rear yard of the parcel on which it is located, nor shall any combination of attached garage and detached accessory building exceed 1,200 square feet, whichever is less. This area may be increased to 1,500 square feet by Conditional Use Permit only. 1 City Council Agenda-04/23/07 No property shall be permitted to have more than one detached accessory structure for each dwelling, except: . By conditional use permit, or · For conforming single family dwellings, one (I) detached accessory structure of not more than 120 square feet shall be permitted as a second accessory structure without a conditional use permit. As it relates to the proposed amendment, no property would be allowed more than one detached garage in the rear yard, except by conditional use permit. CONCLUSION The City Council has asked staff to prepare an amendment restricting vehicle storage in the rear yard of any residential property. The amendment proposed creates an additional paragraph to the off- street parking section of the zoning ordinance, specifically referring to location. It should be noted that this amendment may have other impacts on residential properties. One issue to consider is whether or not the amendment will require the City to regulate parking in the side yard as well. The current ordinance permits parking in the side yard, with no setback restrictions. This may allow vehicles to be parked in the side yard, directly abutting the property line. Some language issues may also need to be addressed. Section 3-5[F] ofthe Zoning Ordinance currently states, "All accessory off-street parking facilities required by this ordinance shall be located and restricted as follows." The City may want to consider modifying this language, as the off-street parking facilities regulated by the Ordinance are not necessarily required. Additional modifications may include addressing the required setback from a street surface. This is particularly true in light of recent enforcement questions regarding the IS' parking setback from the street. In dealing with similar amendments in other cities, several issues have also surfaced. One potential consequence is that, with the language proposed, residents may be compelled to purge any items that had previously been stored in a detached garage to make room for a vehicle, and instead store these items in the rear yard. Items such as snowmobiles, ATV's, and the like that may have been previously stored in the detached garage may be removed to make room for a vehicle. This may create further blight issues. B. ALTERNATIVE ACTIONS In regard to the proposed amendment to Section 3-5 [F] of the Zoning Ordinance, the City has the following options: I. Motion to approve the proposed amendment, based on a finding that the the amendment is consistent with the intent of the off-street park regulations and it will assist in protecting the health, safety, and general welfare of the community. 2 City Council Agenda-04/23/07 2. Motion to deny the proposed amendment, based on a finding that the amendment is not consist with the intent ofthe Zoning Ordinance in regard to off-street parking regulations. C. STAFF RECOMMENDATION Prohibiting vehicle storage in the rear yard of residential properties will support the amended public nuisance ordinance, and assist City Officials in addressing blight issues. An exception has been allotted for situations where a property's only garage is in the rear yard. For such occurances, parking may allowed in a manner identical what is currently allowed in the front yard. The proposed amendment address the specific issue of rear yard vehicle storage only. If the goal of the City is to address this issue in isolation, staff recommends approval of the following amendment. As noted in the above text, several other issues may also need to be addressed in correlation with the proposed amendment. Staff can prepare a more comprehensive ordinance amendment to address these issues at the direction ofthe City. D. SUPPORTING DATA A. Proposed Ordinance B. Current Off-Street Parking Ordinance 3 City Council Agenda-04/23/07 ORDINANCE NO. CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA AN ORDINANCE RESTRICTING THE LOCATION OF OFF-STREET PARKING IN RESIDENTIAL DISTRICTS, AMENDING SECTION 3-5 OF THE MONTICELLO ZONING ORDINANCE THE CITY COUNCIL OF THE CITY OF MONTICELLO ORDAINS: Section 1. Section 3-5[F] the Monticello Zoning Ordinance is amended to create the following section in its entirety: 7. In the case of single family, two-family, and townhouse dwellings. parking shall be prohibited in any portion of the rear yard. In the case where the only attached or detached garage on a property is located in the rear yard, parking may be allowed in designated driyeways leading directly into a garage, or on one (I) open. surfaced space located on the side of a driyeway away from the principal use. Said extra space shall be surfaced with concrete or bituminous material. Section 2. Effective Date. This Ordinance shall be effective immediately upon its passage and publication according to law. Adopted by the City Council of Monticello, Minnesota on the _ day of 2007. CITY OF MONTICELLO By: Mayor Clint Herbst ATTEST By: Jeff O'Neill, City Administrator 4 3/38 attributable to any expansion shall be installed at the time of the expansion. viii. In all districts other than the A-O District, this deferral shall be available only to those properties where the total value of building expansion or remodeling (as determined by the City of Monticello's Building Official) is equal to no more than 25% of the Estimated Market Value (EMV) of the Building as established by the Wright County Assessor at the time of the permit request. Subsequent requests shall use the original EMV as the baseline value. (1/24/00, #341) [E] MAINTENANCE: It shall be the joint and several responsibility of the lessee and owner of the principal use, uses, or building to maintain in a neat and adequate manner, the parking space, accessways striping, landscaping, and required fences. [F] LOCATION: All accessory off-street parking facilities required by this ordinance shall be located and restricted as follows: I. Required accessory off-street parking shall be on the same lot under the same ownership as the principal use being served except under the provisions of Chapter 3, Section 5 [I]. 2. Except for single, two-family, and townhouse dwellings, head-in parking directly off of and adjacent to a public street with each stall having its own direct access to the public street shall be prohibited. 3. There shall be no off-street parking within fifteen (15) feet of any street surface. 4. The boulevard portion of the street right-of-way shall not be used for parking. 5. SETBACK AREA: Required accessory off-street parking shall not be provided in front yards or in side yards in the case of a corner lot in R-l, R-2, R-3, PZ, and B-1 districts. 6. In the case of single family, two-family, and townhouse dwellings, parking shall be prohibited in any portion of the front yard except designated driveways leading directly into a garage or one (I) open, surfaced space located on the side of a driveway away from the principal use. Said extra space shall be surfaced with concrete or bituminous material. [G] USE OF REQUIRED AREA: Required accessory off-street parking spaces in any district shall not be utilized for open storage, sale, or rental of goods, storage of inoperable vehicles as regulated by Chapter 3, Section 2 [M], of this ordinance, and/or storage of snow. [H] NUMBER OF SPACES REQUIRED: The following minimum number of off-street MONTICELLO ZONING ORDINANCE City Council Agenda - 04/23/07 12. Consideration of a request to establish an overlav district applied to properties alon!!: River Street. and an amendment to the Monticello Zonin!!: Ordinance Section 3-3 re!!:ulatin!!: front vard setback averal!:in!!:. Applicant: City of Monticello (NAC). The Planning Commission considered this item at their December 5, 2006 meeting, and recommended approval of Alternative 2, amending Section 3-3 [F] and [C] of the Zoning Ordinance only. The recommended amendment would delete the averaging clause for front yard setbacks in all residential districts. The Commission expressed concern that the creation of an overlay district would affect few properties, and may not be necessary. The Commission determined that deleting the averaging clause would be an effective control for maintaining uniformity. The City Council considered this item at their January 22, 2007 meeting and recommended tabling the item. The Council was concerned that the residents affected by this amendment may not have been aware of the implications of the proposed amendment, or whether an overlay district would be a desired substitute. The Council tabled this item to call for a second public hearing at the Planning Commission level, focusing on the overlay district. The Planning Commission heard this item a second time at their March 6, 2007 meeting and recommended tabling the item. The Commission directed planning staff to prepare an analysis of existing setbacks and how the setbacks relate to an overlay district. A supplemental memo has been prepared to address this issue. The Commission heard this item again at their AprilS, 2007 meeting and recommended deleting the averaging clause and maintaining a 30 foot setback for all residential properties in the City, including those on River Street. No overlay district was recommended. The Planning Commission discussed the fact that few vacant lots exist along River Street, therefore reducing the concern for additional staggered houses in the immediate future. The Planning Commission discussed the fact that they wanted to maintain some uniformity without infringing on individual property rights. The consensus was to maintain the 30 foot minimum setback and delete the averaging clause, with no additional regulations for properties along River Street. A. REFERENCE AND BACKGROUND: The City has recently reviewed a request from a property owner on River Street to move a single family home off a lot and rebuild, with the new home located closer to the front yard setback line than the original building footprint. Upon reviewing the request, it was determined that the proposed location would not be permitted, due to a clause in the ordinance establishing an averaging requirement for front yard setbacks. The minimum front yard setback requirement in the R-l District is current established at 30 feet. The subject proposal meets this requirement. However, the Zoning Ordinance contains 1 City Council Agenda - 04/23/07 additional restrictions for front yard setbacks, increasing or decreasing the minimum setback according to the setback of neighboring properties. Section 3-3 of the Zoning Ordinance pertains to yard requirements, including all requirements for front yard setbacks. Section 3-3 (F) specifically contains a provision for front yard setbacks in residential districts with adjacent structures. This section states, "In residential districts where the adjacent structures exceed the minimum setbacks established in subsection [C} above, the minimum setback shall be thirty (30) feet plus two-thirds (2/3) of the difference between thirty (30) feet and the setback or average setback of adjacent structures within the same block. " The existing ordinance presents a number of application issues. As the ordinance reads, the maximum setback allowed for each lot is contingent upon the setbacks of the adjacent structures on the block. In that manner, each time a home is altered in any way that results in a new setback, the average setback for the block changes. Essentially, the actions of one homeowner dictate the building envelope of the adjacent property owners. As such, the ordinance is highly difficult to enforce. This Section was initially adopted to encourage uniform site lines along all city blocks. However, staff believes a more effective control for maintaining uniformity may be established. The ability to maintain setback uniformity is particularly a concern along River Street, due to the nature of the properties and the unique natural features of the area. The majority of homes along River Street greatly exceed the required minimum setback, in an effort to place homes close to the riverfront. As such, any home proposing to simply meet the minimum requirement may result in extreme staggering of homes along the street. The averaging technique may have maintained some uniformity in this regard, but as explained above, is highly difficult to enforce. Amendments. To address the issue ofuniforrnity, staff has prepared an ordinance amendment containing two sections. The first section would simply delete any reference to the current averaging technique, and delete any maximum setback limitations. Removing this provision in the ordinance would apply a uniform setback to all properties, regardless of the setback ofthe adjacent structures. The second section of this amendment establishes an overlay district for properties on River Street, identified as the "RS" River Street District. This overlay district would be applied to and superimposed on all properties located on River Street, identified as such by a corresponding street address. The amendment would establish a more significant front yard setback for all properties along River Street, and would provide the opportunity to maintain uniform site lines along both sides of the road, while applying the same setback for all properties. The regulations and requirements imposed by the "RS," River Street, district shall be in addition to those established for the district which jointly applies. 2 City Council Agenda - 04/23/07 The proposed amendment is found below, and maybe modified at the direction of the Planning Commission and/or City Council. B. ALTERNATIVE ACTIONS Regarding the proposed amendment to Section 3-3 of the Zoning Ordinance regulating front yard setback averaging, the City has the following options: 1. Motion to recommend approval of the amendment to Section 3-3 [F] and the creation of the "RS" River Street District, as prepared below. 2. Motion to recommend approval ofthe amendment to Section 3-3 [F] and [C] only. 3. Motion to deny the ordinance amendment and creation of the "RS" River Street Overlay District as proposed. C. STAFF RECOMMENDATION As stated above, the current averaging technique applied to front yard setbacks is outdated and difficult to enforce. An amendment must be made to the ordinance to apply a uniform setback to all properties, regardless ofthe location of adjacent structures. The proposed amendment was drafted due to inquiry for a property on River Street. Properties along this street are unique, and have in the past been subject to a setback averaging regulation. If the setback averaging is still desired, staff would recommend the use of an overlay district, rather than the problematic language in the ordinance. As such, a sample ordinance creating an overlay district has been drafted. However, an overlay district would only affect a small area of the City. In addition, the setback averaging (in any form) creates an uneven field for the purposes of applying zoning rules and for property owners attempting to utilize their property. Therefore, staff recommends approval of Alternative 2, deleting the averaging clause. D. SUPPORTING DATA A. Planning Commission Report - Setback Comparison Analysis B. River Street Setback Comparison Information 3 City Council Agenda - 04/23/07 Consideration of a reQuest to establish an overlav district applied to properties alon!! River Street. and an amendment to the Monticello Zonin!! Ordinance Section 3-3 re!!ulatin!! front vard setback avera!!in!!. Applicant: City of Monticello (NAC). As directed by the Planning Commission, staff has prepared a document including information on existing setbacks of all homes on the north side of River Street, from Washington Street to Otter Creek Road. This document may be found attached. The existing setbacks of homes in this area have been compared against four setback options. Options include the following: . 30 foot minimum setback . 50 foot minimum setback . Minimum setback equal to the average setback of adjacent structures . A minimum setback of 30 feet plus 2/3 of the difference between 30 ft and average setback of adjacent structures Staff applied each setback alternative to the existing homes to calculate the number of non-conforming lots created. The number of non-conforming lots created under each alternative is as follows: Setback alternative Number ofnon-conformin!!lots 7 lots 26 lots 26 lots 17 lots 30 feet 50 feet Average setback of adjacent structures 30 ft plus 2/3 of the difference between 30 ft. and the average setback of adiacent structures As illustrated above, the same number of non-conforming lots is created under a 50 foot minimum setback requirement and a minimum setback equal to the average setback of adjacent structures. The alternative that creates the fewest non-conforming lots is a 30 foot minimum setback. This setback is consistent with the required minimum setback in the R-I, R-2, R-3, and R-4 districts. Recommendation Staff recommends deleting the averaging clause in regard to front yard setbacks and relying on the existing 30 foot setback requirement on all R-l properties, including those on the north side of River Street. As demonstrated above, up to 26 non-conforming lots may be created under the alternate setback options. Requiring a 30 foot minimum setback along River Street, would not necessitate an overlay district, as it is consistent with the current Ordinance. Deleting the averaging clause and requiring a straight 30-foot setback would ease enforcement for regulating the setback at a staff level and create a consistent setback for all R-l properties. The recommended setback also allows all property owners to have a City Council Agenda - 04/23/07 clear understanding of what they may do with their property. As shown on the attached exhibits, this minimum setback is also consistent with the current development pattern. As such, staff recommends eliminating the averaging clause to require a 30 foot minimum setback along River Street and all R-l zoned properties within the City. City Council Agenda - 04/23/07 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING SECTION 3 OF CHAPTER 3 RELATING TO YARD REQUIREMENTS AND CREATING CHAPTER 19C, ESTABLISHING THE "RS" RIVER STREET DISTRICT THE CITY COUNCIL OF THE CITY OF MONTICELLO, MINNESOTA ORDAINS: SECTION 1. Section 3-3 [F] relating to front yard setbacks is hereby amended to read as follows: [F]. In reaiaeatial districts ',vhere the adjaceat stfllCfm'es eKceed the miffi_ setbacks established in subsecticn [e] abO'.'e, the miRiffiIHR setback shall be thirty (30) feet flhlS twe third5 (2/3) ofthe difference bet'::eell thirty (30) feet and the setback or average setback of adjaceat structures within the same bleek, SECTION 2. Section 3-3 [C] 1 relating to yard requirements is hereby amended to read as follows: [C]. In R-I, R-2, B-1, and B-2 districts where adjacent structures, excluding accessory buildings within same block, have front yard setbacks different from those required, the front yard minimum setback shall be the average of the adjacent structures. If there is only one (1) adjacent structure, the front yard minimum setback shall be the average of the required setback as established within the underlying residential district and the setback of the adjacent structure. III no case shall the miRi_ front yard setback eJlceed thirty (30) foet, eJl6ejlt as flFevided ill subsectisn [F] below. 4 City Council Agenda - 04/23/07 CHAPTER 19C "RS" RIVER STREET OVERLAY DISTRICT SECTION: 19C-I: Purpose 19-2: District Application 19C-3: Permitted Uses 19C-4: Prohibited Uses 19C-5: Development Regulation 19C-l: PURPOSE: The purpose of the "RS" River Street overlay district is to establish regulations specific to the low density, single family, detached residential dwelling units and directly related complementary uses located along River Street. 19C-2: DISTRICT APPLICATION: [A] The "RS," River Street, district shall be applied to and superimposed on all properties located on River Street, and identified as such by a corresponding street address, contained herein existing or amended by the text ofthis ordinance. The regulations and requirements imposed by the "RS," River Street, district shall be in addition to those established for the district which jointly applies. Under the Joint Application of Districts, the more restrictive requirements shall apply. 19C-3: PERMITTED USES: The following operations and uses are permitted in the "River Street district" as a matter of right subject to any other applicable code, ordinance, or law: [A] Those uses permitted in the "R -I" District, under the same conditions as listed in that district. 19C-4: PERMITTED ACCESSORY USES: The following are permitted accessory uses in The "River Street" District as a matter of right subject to any other applicable code, ordinance, or law: [A] Those permitted accessory uses as allowed in the "R-I" District, under the same conditions as listed in that district. 19C-5: CONDITIONAL USES: The following are conditional uses in the "River Street" District (requires a conditional use permit based upon procedures set forth in and regulated by Chapter 22 of this ordinance). [A] Those conditional uses as allowed in the "R-I District, under the same conditions as listed in that district. 5 6 City Council Agenda - 04/23/07 19B-6: SETBACKS. The following minimum requirements shall be observed in a Public/Semi- Public Use District, subject to additional requirements, exceptions, and modifications set forth in this Ordinance. [A] Front Yards: Not less than fifty (50) feet. [B] Side Yards: 1. Side Yard, interior. Ten (10) feet minimum to dwelling and six (6) feet minimum to accessory structures. 2. Side Yard, comer. Twenty (20) feet minimum on the street side and ten (10) feet minimum to house on interior side 2. Not less than six (6) feet for single family homes on lots of record with a lot width 66 feet or less in the Original Plat of Monticello and Lower Monticello which are zoned R-I or R-2. [C] Rear Yards: Not less than thirty (30) feet.* *May be subject to additional district regulations, including, but not limited to, the Wild and Scenic Rivers Management District, the Flood Plain Management District, and the Shoreland District. THIS AMENDMENT SHALL BE IN FULL FORCE AND EFFECTIVE IMMEDIA TEL Y FOLLOWING ITS PASSAGE AND PUBLICATION Approved by the Monticello City Council the 23,d day of January, 2007. CITY OF MONTICELLO By: Mayor Clint Herbst ATTEST By: Jeff O'Neill, City Administrator Council Agenda - 04/23/2007 14. Review of bids for paintinl!: and repairs to the 800.000 l!:allon water tank on the Monte Hill. City Proiect #2007-0SC. (J.S.) A. REFERENCE AND BACKGROUND: With the new million gallon elevated tank currently in service we have been able to develop plans and specifications for the painting and miscellaneous repairs to the 800,000 gallon water tank on the Monte Hill. The project includes not only painting the inside and outside of the tank but installing new OSHA approved railing, two additional vents and miscellaneous minor repairs. Bids for the project included a base bid with a completion date of July 16, 2007, along with an option for total containment and an alternate bid with a start date of August 20th and a completion date of October 15, 2007, again with an option to add full containment. Bids were received at City Hall on Tuesday, April 17, 2007 at 10 a.m. Five bids were received. The bids for the Base Bid A, spring construction, range from a low of $222,855 to a high of $392,790 with the full containment ranging in price from $25,000 to $75,000. The lowest bid was received from Classic Protective Coatings of Menomonie, WI at $222,855. The alternate bid for full containment was $25,000, bringing the cost of this spring construction proiect to $245.855. The alternate bids for a fall completion of the proiect ranged in price from $221,000 to a high of $317,790. The cost of full containment ranged in price from $1 to $60,000. The lowest bid received was from Odland Protective Coatings of Rockford, MN in the amount of $221,000 for the alternate bid and $1 for the full containment option for a total of$221.001. Upon reviewing the City's peak water usage, we have determined that a late summer project with a fall completion would be best. That would be the alternate bid received from Odland Protective Coatings of Rockford, MN in the amount of $221 ,000 for the alternate bid with $1 for the optional full containment to limit the possibility of any dust or paint leaving the site. Weare proposing to use KLM Engineering, Inc. to do the welding inspection and blasting and painting inspection on the refurbishment of the 800,000 gallon tank. KLM has done an excellent job on inspection of the new water tower. They have given us a proposal of $34,525 for inspection services for the refurbishment of the 800,000 gallon tank based upon the project not exceeding a lO-week construction schedule. A copy of their proposal is included for your reVIew. As an alternative to the current city project refurbishing the 800,000 gallon tank and yearly annual inspections and maintenance services being done by the city water department, we looked at an alternative maintenance program whereby a maintenance contractor would perform the work to refurbish the tank and be paid for those services over the next three years and then be paid in advance for annual cleanout and inspection services and a recoat in year 9 and a total renovation in year 19. The initial cost of the refurbishment of the tank by maintenance contract would be $275,709 which is $54,708 higher than our current lower bid for the refurbishment project. The cost for inspection services would be the same assuming we use KLM. We would then up front them $131,935 over the next seven years for which they would do a total repaint on the interior and just over-coat the exterior of the tank. We would continue to up front the costs Council Meeting - 04/23/2006 again each year until in year 19 when the tank would be refurbished again. The cost of up fronting from year 10 to year 19 would be another $252,828 which excludes the inspection costs for their work. Both the Public Works Director and the Water Superintendent feel that we are better off refurbishing this tank as needed and doing the annual inspections and service cleaning ourselves. ConseQuentlv. we have not pursued the contract maintenance program anv further. If anyone wishes to receive any additional information I do have a copy of the unsolicited proposal for your review. B. ALTERNATIVE ACTIONS: 1. The first alternative would be to approve Alternate Bid B for the work to commence on August 20, 2007 with completion by October 12, 2007 and award the contract to Odland Protective Coatings of Rockford, MN for their low bid price of $221,001 including the full containment option. This would include an authorization to contract with KLM for inspection service. 2. The second alternative would be to approve Base Bid A for the work to be completed by July 16, 2007 and award the contract to Classic Protective Coatings of Menomonie, WI for their low bid price of $245, 855 including the full containment option. This would also include authorization to contract with KLM for inspection services. 3. The third alternative would be not to approve the work or award the contract at this time. C. STAFF RECOMMENDATION: It is the recommendation of the City Engineer, the Public Works Director and Water Superintendent that the City Council choose the low alternate bid of $221,000 with the $1 full containment option with a fall completion date from Odland Protective Coatings of Rockford, MN as outlined in alternative #1. Staff has checked the references provided by Odland Protective Coatings and all references were positive stating they were happy with Odland's work, their projects were completed on time and within budget and all would recommend Odland for the City of Monticello's project. It should also be noted that Odland Protective Coatings acknowledged the receipt of Addendum No.1 (change in bid date) and Addendum No. 2 (primary contractor must perform 50% or more of the work) by ernail receipt notice only and did not return the official signed receipt of addendums. In a telephone conversation with Mr. Odland, he informed the Public Works Secretary that Odland does not sub out any of their work and that they have all of their own crews on site. The City's attorney, Tom Scott, did not have a problem with waiving these informalities in the bid and indicated we would not have a problem with the award to the low bidder, Odland Protective Coatings. The budget includes $230,000 for this item, additional funds are available in the water trunk fund. D. SUPPORTING DATA: Copy of bid tabulation. Copy of proposal from KLM Engineering, Inc. It'l 0 z " il) :IE C 'i' ci W I'- <:> ...J > <:> ...J iij ~ w 0 U I- i= w 0 z 0:: w 0 U) -, ::E C ~ u.. in ll. 0 ~ ~ (3 C3 :ii oc( (:) (:) .. (:) ,.. I- ":t ~ " Q ~ Q C>l ...: 0:: ,.. ~ w ..... ~ ii: <( s: a.. :i ~ ":t :E z 0:: >: 0 ::> z ...J 0 ~ U) 0 ...J s: i= <I: (f) Z e:> I- ~ 0 ll. Z ii: Q <I: l- S 0 Q Z <:> " In r::i w fil w <:> I- ::> c co 0:: ~ :J ~ l- e:> ll. 0 Z ll. 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(9 > C'l ..... ..... > '" > Z <Xl i= "<t I.t) i= z '" 0 0: ~ ..... ~ I.t) w '" N ~ :r: u u ~ 0 ~ '" 0 ::;: '" I- ID W ~ en UJ z -I '" CD ID ~ :r: z 5 <Ii 0:: '" ~ CD <Ii z ::< <C 0 U ~ Z UJ w' ;;j: 0 ci (9 z Z I- Z I- ::< !;( Z -I 0:: Z ~ ::< ~ a. ~ -I 0- Z n:: ~ 0 CJl I- a UJ ;l 0:: 0:: -I' e:: w u.j U CJl :iE 0:: ~ 0 w a UJ ::l $: (9 en z I.L 0 ~ ::< :;: 0 a 5 al X <C > ~ U I- <C CJl ..... ::l 0- Z <C ID :'S <Xl Z (9 ci -' '" u ~ 0 :r: ~ <C ..... UJ <C 0 0 I.t) a ~ '" ~ <Xl C'l U U ..... C/) u z ::< ::< a: Cii 0 ..... 0:: I- '" CJl , ~ u. 0 w ~ "- , r-.: 0 0 C"< r- ..... 'C a. <I: <:: 0 "0 <1l > "(jj c..> ~ <I) ~ (\l $ (J] c "0 '0> :0 c <1l UJ J:: "" +' G - 0 .2 <:: 0; 0 p (\l "3 I .0 (\l +' S U ~ <1l ~ l:: 0 0 . c..> ~ "0 C (\l <1l ~ 2 m - (\l . "~ < ~ rJl ~ 1: ~ +' ~ .... (\l J:: . +' j :f;' 1::: .. 8 . , ~ ~ i ~ . <1l t J:: t . . .. i ! u KLM ENGINEERING, INC. P.O. Box 897' 3394 Lake Elmo Ave. N. . Lake Elmo, MN 55042 (651) 773-5111 . Fax (651) 773-5222 February 27, 2007 Bv U. S. Mail Mr. John Simola Public Works Director City of Monticello 909 Golf Course Road Monticello, Minnesota 55362 RE: Proposal to Provide Inspection Services During the Reconditioning ofthe 800,000 Gallon Ground Storage Reservoir in Monticello, Minnesota. Dear Mr. Simola: Thank you for the opportunity to submit this proposal for inspection services during structural repairs, surface preparation and coatings application for the interior and exterior on the above referenced tank. Potential Benefits to the City of Monticello . Today's protective coating systems are designed to last 15-20 years with only minor maintenance. Tight projectspecifications and full-time inspections give the coating systems the opportunity to realize their intended service life. . Full time inspection by KLM Certified Welding Inspectors during structural repairs and NACE Coating Inspectors during coating reconditioning assures that the work performed by the contractor is in conformance with the specifications, so that it can maximize its life expectancy. KLM's inspectors monitor workmanship during all phases of work and approve the contractor's work. Utilizing this process, maintenance costs will be reduced by reducing the number of reconditioning cycles over the life of the tank. . Our project administration and inspection services provide a buffer between the project specifications and the real world challenges that can negatively impact project performance. To initiate the project correctly, KLM project management assures that bids are advertised correctly, bidders are qualified, proposals are evaluated for conformance to contract documents, and that the low qualified bidder(s) is recommended. City of Monticello, MN 2 Proposal Cost Summary 1. Corurtruction~gemem Fixed Fee $4,500.0 2. Inspection Services Fixed Fee $30,025.00 Total 2007 $34,525.00 3. Warranty Inspection (2009) Fixed Fee $2,800.00 Construction Management The project manager and project supervisor work together on managing the project The project supervisor does the review of the submittals from the contractor. The supervisor communicates with the inspector on a daily basis. The supervisor will enforce the project specifications as necessary. The supervisor is the main contact between the contractor representative and the owner. The manager does the final review of the submittals and pay requests. Construction management will inclnde: . Scheduling of inspections . Establishes warranty date . Review of inspectors daily documentation on a weekly basis . Review of the contractors submittals: 1. Drawings review 2. Welder Certifications 3 . Welder Qualifications 4. Welding Procedures 5. Coating Materials Submittal 6. Containment Plan 7. TLCP Sampling Plan 8. Spent material collection and disposal - City of Monticello, MN 3 Reconditionine Inspection The inspector assigned to this project will be a NACE Trained Coating Inspector and/or A WS Certified Welding Inspector. All of our inspectors have extensive practical experience and knowledge of water storage tank reconditioning. They are experienced sandblasters, painters, climbers, riggers, coating inspectors, welders and welding inspectors which allows the inspector to perform inspections alongside the contractor to ensure conformance to the project specification. At a minimum, the field inspections will include the following: . A preconstruction meeting with the client and contractor to clearly define the role of the Engineer and Inspector and to discuss the intent of the specifications. . Monitoring and approval of the structural repairs and modifications for conformance to the specifications. . Inspection of the abrasive blasting media and equipment for conformance to the specifications and to prevent contamination of surfaces during surface preparation with moisture and oil or other contaminants. . Monitoring the paint removal and abatement process for conformance to the specifications and environmental regulations. . Monitoring the contractors mixing and application of the coatings for conformance to the specifications and the coating manufacturer's recommendations. . Approving surface preparation samples. . Recording the contractor's progress for adherence to the construction schedule. . Submittal of daily and weekly inspection reports. . Sampling and testing of spent abrasives and waste streams generated for conformance to the specification and environmental regulations. . Monitor punch list items and subsequent conective action by the contractor. . Final inspection, substantial completion, and project acceptance. The duration of the field inspection depends upon the construction schedule alternate selected during the bid evaluation process and on the time it takes the contractor to perform the structural repairs and coating work. City of Monticello, MN 4 Construction Mana2ement and Inspection Fees Based on the project duration of ten (10) weeks, a 2007 construction and coating schedule, KLM's CUlTent Fee Schedule and Terms and Conditions, and an anticipated 30 hour work week, our field inspection services will be charged on a time and material basis with an estimated average of $3,452.50 per week. Total construction management and inspection fees for the project are $34,525.00. Fees are subject to change if proposed work exceeds ten weeks of construction. This cost estimate includes the attendance of a qualified and assigned Inspector at the preconstruction conference in Monticello, MN. Warranty Inspection We propose to perform a Warranty Inspection on the referenced tank prior to the expiration of the performance bonded two- (2) year warranty for a Fixed Fee of $2,800.00. This fee includes one (1) copy of the warranty inspection report for the Owner and one (1) copy of the report for the contractor. Prior to the expiration of the warranty period, KLM will request verification to proceed with the warranty inspection under the terms of this contract. This phase of the project will be billed upon submittal of the Warranty Inspection Report. This fee does not include any necessary inspection(s) should warranty repair work be required. City of Monlicello, MN 5 !2:Qject Team . KLM Enl!ineerinl!:. Inc. Team Members . Engineer/Specification Writer: Matt Erickson P.E. . Inspection Report and Specification Writer: Jack R. Kollmer . Marketing Manager: Shawn A. Mulhern . Project Field Supervisor: Kelly C. Mulhern . Field Inspectors: Rodney J. Ellis Bryon J. Jensen Matt Boettcher Scott Kriese Mike Frankberg Cal Lopez Terms and Conditions The attached Terms and Conditions are part of the agreement between KLM and the City of Monticello, unless otherwise agreed to in writing by both parties. The Fee Schedule used by KLM while our personnel are working on the project is the current Fee Schedule and will not be changed during the project duration. Services performed by KLM Engineering, Inc. for this project will be conducted in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing in this area under similar budget and time restraints. References KLM would encourage the City of Monticello to call any or all of the references provided. City of Monticello. MN 6 Time Frame This proposal is valid for sixty (60) days from this date of February 27,2007. If the City of Monticello fmds this proposal acceptable, please sign and return. We can begin work immediately once a contract has been executed. If you have any questions regarding this proposal. please call me at 651-773-5111 or fax this proposal back at 651-773-5222. This agreement, between the City of Monticello and KLM Engineering, Inc. of Lake Elmo, Minnesota is accepted by: (Name) (Title) City of Monticello, Minnesota. (Date) ~",di ;tfJL Rb d~ JO)o1 (Date) ~(f. KLM Engineering, Inc. Lake Elmo, Minnesota We look forward to working with you. Sincerely, KLM Engineering, Inc. Shawn A. Mulhern Marketing Manager Enclosure: KLM Statement of Qualifications SAM C: Win My Doc. Proposal 2007 Monticello, MN Council Agenda - 04/23/2007 15. Review of proposals for Public Works Needs and New Facilitv Studv. City Project #2006-14C. (J.S.) A. REFERENCE AND BACKGROUND: We received five proposals for completing the Public Works Needs and New Facility Study for relocation of the Public Works Facility and our off-site storage to a new, undetermined location. The five proposers were Architectural Alliance of Minneapolis, Bonestroo Rosene Anderlik of St. Paul, JEA Architects of Eden Prairie, Kodet Architectural of Minneapolis and SHE of St. Cloud. The Study will develop a building plan and cost estimate for a facility sized for the next 20 years. In addition, the study will look at the additional space needs to determine the amount of acreage needed for 40 years. A copy of the final request for proposals is included with your packet under Supporting Data. The proposals from the five companies are included under separate cover due to the size and weight. A summary of the proposals, associates costs and level of effort are also provided. It should be noted that the proposal provided by Bonestroo did not originally include the level of effort numbers. We did, however, request that from Bonestroo and received it under separate cover and it is included loose in your Bonestroo Proposal listed as Page !lA. In your review of the proposals you will find that although the cost of most of the proposals are very similar, the description of the scope of services is significantly different. In at least one case there is very little detail at alL B. ALTERNATNE ACTIONS: 1. The first alternative would be to select two or three of the firms for interview. The interviews to occur just prior to the meeting of May 14,2007. 2. The second alternative would be to select one firm based solely on the proposals to perform the study work, and move forward with out interviews. C. STAFF RECOMMENDATION: The City Engineer and I have reviewed the proposals and our joint ranking would be as follows(#1 =best and #5=weakest): 1) Kodet - Strong proposal, extremely competitive fee 2) JEA - Moderate to strong proposal, moderately competitive fee (reimbursable expenses unknown) 3) Bonestroo - Moderate to weak proposal, competitive fee 4) Architectural Alliance - Moderate to weak proposal wi City providing all engineering input, expensive fee 5) SEH - Very weak proposal, moderately competitive fee (reimbursable expenses unknown) Bruce's and my recommendation would be to interview your top two or three firms as outlined in alternative # 1. Council Meeting -4/23/2006 D. SUPPORTING DATA: Copy of the proposal tabulation summary; copy of the final request for proposals; copy of the five proposals are included under separate cover. Council Agenda: 4/23/007 16. Consideration of Appointinl!: Representatives to Monticello/Bil!: Lake (s) Joint Planninl!: Committee and Refrain from Submittinl!: Annexation Reauest. A. REFERENCE AND BACKGROUND: As you know, a special meeting between the three jurisdictions was held last Monday relating to the intent to annex notice provided to Big Lake Township. A major portion of the meeting included an explanation by the City of Monticello as to why the City took this action. Clint Herbst, Tom Perrault and Susie Wojchouski were present supporting the City Administrator in describing Monticello's perspective/issues associated with Highway 25 traffic/utilities planning etc. I believe that we were able to make our points in a diplomatic way and I believe that the City of Big Lake and Big Lake Township have a better understanding of our concerns and believe that we need to work on traffic issues in joint fashion. Attached is the outline presented at the meeting. All parties at the meeting voiced interest in working together in resolving traffic problems and expressed strong support in spending dollars on productive joint planning rather than spending dollars on fighting over annexation. It is clear to all that both sides have a vested interest in maintaining adequate traffic flow along the Highway 25 Corridor and that our success as a region requires that we conduct planning for development and financing of roadlbridge improvements in joint fashion. Representatives from each group agreed to identify two representatives to serve on a Joint Planning Committee in addition to one representative from each County. The first job for the Committee will be to define its objectives and establish a process and budget for completing its work. It was also generally agreed that competing annexation requests and utility extension initiatives would be suspended pending successful completion of the planning effort. B. ALTERNATIVE ACTIONS: 1. Motion identifying two representatives from the City of Monticello to serve on the Committee and to refrain from submitting annexation request to State Offices unless a competing annexation request is made by Big Lake (s). Under this alternative the annexation process is put on hold by all parties. It is hoped that this alternative will be followed by a future joint resolution identifying joint planning objectives and formally placing annexation on hold for a period of time or until joint planning objectives have been achieved. 2. Motion to submit Annexation Request to State as proposed under letter of intent. Council should select this option if you would like to move forward on annexation. C. STAFF RECOMMENDATION: Submittal of the Intent to Annex was required to even the playing field and provide incentive to Big Lake (s) to discuss transportation and utility planning for the area. The response to Monticello's concerns by Big Lake (s) appears genuine which could pave the way for productive joint planning. Therefore it is recommended that the City Council select alternative 1. Council Agenda: 4/23/007 D. SUPPORTING DATA: Copy of Presentation Outline. Monticello/Big Lake Township/City of Big Lake Joint Meeting Monticello Presentation Outline A. Monticello City officials have been aware of potential project on north side of the river. Introduction Goal: To develop a strategy for development between Monticello and Big Lake that supports growth in region to the benefit of all parties. . . the City of Big Lake, Big Lake Township, and property owners. B. Monticello City representatives had requested that Big Lake take a "go slow'" approach. At the time of initial meetings, joint planning was identified as a general goal. At that time, Monticello did not perceive the need for joint planning as urgent. c. Recently, Monticello's citizens, through development of the comprehensive plan, have indicated Highway 25 traffic from 1-94- to the river bridge as a significant problem facing the community. D. The Monticello City Council reviewed the development potential under the proposed Big Lake sewer extension plan and grew concerned that significant modifications to Monticello's local street system will need to occur to accommodate the additional traffic created by development. E. It was not known if Big Lake understood the impact of additional traffic on Highway 25 on both a regional and local Monticello level. F. The City's Attorney indicated that the execution of the Township/Big Lake Orderly Annexation Agreement would significantly reduce the ability for Monticello to be involved in planning for development in the area. G. The formal notice of intent brings all the stakeholders to the table - and provides incentive for the parties to plan together. H. Agreement between parties to participate in joint planning would contribute toward suspension of Monticello's request. II. Historic Development Pattern A. Development in cities B. Agricultural - North Side c. Monticello - along river Examples/Supporting Data: Big Lake Annexation Exhibits I. 1-9+ 2. 1-9+ - 6 lanes 3. 1-94- Connection to North Crosstown 4. Northstar Commuter Rail III. Recent Development Pattern A Location and transportation corridors have supported strong growth in past 15 years. 1. Sherburne County - Development in cities/low density residential in county 2. \V right County - Development in fv1onticello, both residential and commercial B. Result of growth is present-day traffic problems on Highway 25 1. Difficulty in north/ south commuter and resident movements in Monticello 2. DifTiculty in east! west movements for Monticello resident traffic 3. Difficulty in getting Sherburne County residents home 4-. Highway 25 also acts as an inter-regional transportation carrier c. Clear Lake Express Bypass projected to reduce Highway 25 traffic by only 5% Examples/Supporting Data: . State Demographer Information . 200+ Traffic Count Map . St. Cloud/Highway 23 reference (Off-grade crossings and closures) IV. Factors Continuing to Accelerate Growth/Change City of Big Lake, Big Lake Township and Monticello interests are beginning to merge... great things happening for the region. A. Big Lake I. Highway 10 2. Highway 10 Bypass 3. Northstar Commuter Rail B. Monticello c Big Lake T ovmsrup - Land is available 1. Residential uses 2. Commercial uses D. Potential Development of Lift Station - Allow development of land Examples/Supporting Data: Monticello/Big Lake aerial image A. Highway 25 corridor enhancements will help both sides of river v. Opportunities for Coordination/Cooperation Goal: To work together in avoiding duplications of resources, encouraging economic development and preserving or enhancing quality of life - for the region. B. Development of a plan for building and financing the local, county and state roadways is necessary to support development along corridor c. Significant changes to local Monticello road system will be needed in order to accommodate growth driven by extension of sewer line to the proposed development area D. Research and development of a possible second river crossing E. Joint planning by cities, tovmsmp and counties enhances the ability to leverage state dollars for important road improvements F. Review of utility plans and establishment of efficient extension of utilities/ development. G. Utilities funded and timed well relative to the market and the development of transportation system H. Parks, trails and open space planning I. Maximize land values by providing adequate infrastructure supporting development J. Engage in a thoughtful discussion with current property o\ovners regarding long-range planning VI. Going Forward Goal: Establishment of committee to revie'\-" joint planning opportunities with the primary purpose of working together to make the best of our opportunities and jointly solve problems. A. Establishment of a joint planning committee and associated planning effort. B. Developmem cf a transponation model currently underway. Example/Supporting Data: St. Cloud Joint Planning District lriformation ... ... .-~ ." . .... . "'-l"'-l-..l""'~tAN"'C/'I .... -- .... " ()tc):o~tj~&lr::;2. . - '" ~-:- '" ~ N II II II II II II a:;.....- ~ :t:f~g;;tl> 11 110 m .... S-;.5-05:<!L?~; .... r> ~i;g.in=~e-=. '-,. r> ........... ::I"D1 c.::::r- c.c.c.alllt/lC'D15' .... - --- :EDlrt>a= 0 N ~g~~O~lC':'Ul -i ~ 3 -3 = 5.!!:! 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" J.~ ii :' '" I , , .,;,.1 ,.....,1 ::; ! l'\J C) C) -I:'- :b- '" -:::: m 0 r- }::. ~ <;) rn rn CJ C/) }::. ::s: - r- }::. -< "1J ";} }::. 0 ~ ,... ;r ;; - l") o " '0 o o ~ "~z " '0 ~ 0 m 0 ~ -:::::,s:~gQ ::: o:g ;:;.U',< 0 ~g~~a :z 3;~ ~~ .... ~.c S;:l :=;: ....s: Ul~'_ ~: :::z ~~ ~ m 0 (:; m " lvlil1llesota Population and Household Estimates Page 1 of r ~'lnH:~ Home I Northstar t Governor Monday April 16, 200712:02:20 PM CST :..'"A''''''', ''''''; .J", D2._ 0: J.<' 3.:,0' , ,,~i-:;C: .:::,. {:::.:)::;'""~ ':A'?:.3S/_2 .. '" "J,: ,~,:"/=:C::::(j -' ::: .1.- ~i!a-":2-';:3 3~- '-j":':;' _< ':.; Cc:-'~ -~- ,-:';.=;;:.-:, , "~INNESOTA POPULATION ~ Datanet Links LMIC Home Datanet Home Census Mepping I and RepMs Becker city (Sherburne County) U,S, Ancestry and IBecker township (Sherburne County) Race I Big Lake city (Sherburne County) GeoAnalysis Tool . Population IBig Lake township (Sherburne County) Pyramids IMonticello city (Wright County) Legislative District Census Mapping IMonticello township (Wright County) 2000 Census Tract ITotal Finder At-A-Glance I Source: Minnesota State Demographic Center. County . Post-2000Population and Household Estimates. Tech[]ir::p.l problemsZJ;onJact; City t acimin,weQm5i:?ler@dtat~!J1JlJl~ Minnesota Atles Download I II II II II II II II 2005 Population Estimates I 3,9751 4,2701 8,6711 7,5491 10,6621 3,5791 38,7061 Options Print Friendly Preferences Help Dept. of Administration: v Divisions About this site ttp:/' www.lmic.state.mn.us: datanerweb ph p/ censlls2000' estimate:report php 416/2007 G MCD extrapolated population, based on State Demographic Center county projections, Based on 2 middl 28-Jun-04 Incorporates CQR corrections for 2000 COUNTY MCD Adjusted 2010 2015 2020 2025 2030 2000 Census Sherburne Sherburne County 62797 86350 96390 105630 114210 121920 Sherburne Baldwin township 4623 6862 7782 8638 9413 10083 Sherburne Becker city 2683 4457 5281 6051 6756 7374 Sherburne Becker township 3595 4860 5450 5998 6492 6917 Sherburne Big Lake city 6063 9105 10363 11531 12589 13499 Sherburne Big Lake township 6785 8695 9684 10602 11496 12329 Sherburne Blue Hill township 811 1201 1304 1398 1482 1552 Sherburne Clear Lake city 266 296 293 290 285 279 Sherburne Clear Lake township 1630 1875 2027 2167 2291 2393 Sherburne Elk River city 16447 21611 24050 26313 28422 30525 Sherburne Haven township 2024 2161 2219 2269 2306 2330 Sherburne Livonia township 3914 5566 6329 7040 7685 8241 Sherburne Orrock township 2764 3848 4400 4915 5382 5786 Sherburne Palmer township 2414 2922 3203 3463 3695 3890 Sherburne Princeton city (part) 7 41 50 58 66 72 Sherburne St Cloud city (part) 5982 6389 6659 6900 7100 7249 Sherburne Santiago township 1553 2123 2433 2723 2985 3213 Sherburne Zimmerman city 2854 4338 4862 5276 5765 6187 Wright Wright County 89092 109710 118530 126410 133240 139010 Wright Albertville city 3621 5951 6978 7911 8698 8753 Wright Albion township 1146 1182 1197 1206 1216 1227 Wright Annandale city 2684 2919 3100 3257 3406 3548 Wright Buffalo city 10108 13305 14394 15290 16311 17270 Wright Buffalo township 1931 1804 1761 1714 1673 1638 Wright Chatham township 1160 1318 1421 1512 1598 1679 Wright Cleanwater city (part) 858 990 1075 1152 1238 1308 Wright Cleanwater township 1368 1468 1538 1598 1655 1711 Wright Cokato city 2743 2925 3089 3230 3365 3494 Wright Cokato township 1222 1363 1426 1480 1531 1581 Wright Corinna township 2457 2611 2749 2869 2982 3092 Wright Dayton city (part) 20 15 14 13 12 12 Wright Delano city 3904 4451 4831 5168 5484 5783 Wright Frankfort township 0 0 0 0 0 0 Wright Franklin township 2707 2618 2596 2567 2544 2528 Wright French Lake township 1130 1217 1279 1331 1381 1430 Wright Hanover city (part) 1023 1803 2089 2348 2589 2815 Wright Howard Lake city 1853 2031 2164 2280 2390 2495 Wright Maple Lake city 1633 1721 1795 1857 1917 1976 Wright Maple Lake township 2128 2229 2320 2396 2469 2540 Wright Manysville township 2090 2193 2274 2342 2408 2472 Wright Middleville township 925 912 910 905 901 900 Wright Monticello city 7868 10431 11632 12711 13153 13552 V'/right Mont:ceHo to'sns~ip 4139 4134 4194 4235 4278 4326 Wright Montrose city 1149 1564 1687 1795 1898 1995 ST. CLOl'D AREA JOI:\T PL.-\:\:\I:\G DISTRICT PL.~'i PAGE 1-1 A REGIONAL COMMUNITY-BASED PLAN ST. CLOUD AREA JOINT PLANNING PROJECT This document is the product of a cooperative planning effort involving the five cities of Sartell, Sauk Rapids, St. Cloud, St. Joseph and Waite Park; as well as Benton, Sherburne and Steams Counties. It evolved through the interchange of information, analysis and response between the citizens, staff and public officials of this Region. It was developed in response to broad-based public input through both this planning process and other local planning efforts. Unlike other multi-jurisdictional, regional planning systems that tend to take a centrally-coordinated, top- down approach, this Plan serves as a new planning model which is "community-based", or bottom-up. The St. Cloud Area Joint District Plan was conducted as the largest pilot project pursuant to the Community-Based Planning Act passed by the 1997 Minnesota State Legislature. The Act encourages voluntary, cooperative land-use planning among local governments. This law was enacted in response to challenges caused by the state's growth and related urban sprawl during the 1990's, the loss of agricultural land and unsustainable land use practices. To promote the development of Community-Based plans, grant funds were awarded to four pilot projects through Minnesota Planning, the State's planning agency. Three of the pilot projects were chosen as part of a competitive application process. However, the St. Cloud area, consisting of the five cities and three counties covered by this Plan, was specifically identified in the legislation of the Act. In November of 1997, these eight jurisdictions entered into a joint powers agreement to complete a Community-Based Plan under the pilot program. From this joint agreement, a district board was created to oversee the development of the Plan. The Community-Based Planning Act establishes a statewide planning framework outlining II goals and emphasizes strong public participation and intergovernmental communication and cooperation in the planning process. The goals of Community-Based planning are: . Citizen Participation, . Cooperation, . Economic Development, . Conservation, . Livable Community Design, . Housing, . Transportation, . Land Use Planning, . Public Investments, . Public Education, and . Sustainable Development. A comprehensive process of public input, information gathering, communication and cooperation was undertaken to incorporate these II goals into the Plan. The planning process itself also included extensive citizen participation and education as well as dozens of meetings between all of the affected j urisdictions and stakeholders in the Region. \bout Us Page I of J SAINT CLOUD AREA PLANNING ORG,t,NIZATION Hc~e Abouf u.~ Ccrrim:tt3es ANNOUNCE~IENTS Beginning Ap'il 30th, office hours will be 8 a.m. to 4:30 p.m. Review the 2030 Transportation Plan ,A,mendments D'ah Public In\foh.'ement Plall Draft Environmental ~il!tig3tior; Plan Draft Safet';, Pial' Orah: Sscurity P:2ii Comrnsnl P-:::riod PiStns ard PrJgra:T1s Studies , ,i-\ '-....._ .j Contacts V'/hat is a rvletropolitan Planning Organization Regional policy board, required in urbanized areas with populations over 50,000 and designated by local officials and the governor of the state, Responsible in cooperation I;vith the state and other transportation providers for carrjing out the metr:Jpolitan transportation planning requirements of federal highway and transit legislation. Formed in cooperation with the state. davelops transportation plans and programs for the metropolitan area What Does the Area Planning Organization Do The Saint Cloud Area Planning Organization, in consultation with our partners, is responSible for cooperative, comprehensive and continuous transportation planning. This responsibility includes forecasting future tra"/el demands, developing multimodal transportation plans and improvement programs encompassing the Saint Cloud Metropolitan Area. The Organization works closely with the Federal Highway Administration, Federal Transit Adm!nistration, Minnesota Department of Transportation and tvletro Bus. o http: \.\"\'. \\ .std()Lld~l~X).org Abou:i1 o20U"5 htm -+ 16 2007 -lorne Page i ot SAINT CLOUD AREA PLANNING ORGANIZATiON Home About Us Ccr-~m:H.e6s PI2i'S and Pr8grams Studies ,;"'\'( ()I.,? .'~, >3 Contacts ANNOUNCEMENTS THIS SITE IS UNDER CONSTRUCTION. PLEASE CHECK BACK FOR UPDATES Beginning Aprii 30th, office hours will be 8 a.m. to 4:30 p.m. Welcome to the Saint Cloud Area Planning Organization's website. Our objective is to provide necessarf information for making decisions on when, where and what type of improvements should be made to the transportation system to satisfy current anticipated travel demands while promoting land development patterns Ihal are consistent with community goals and objectives. Review the 2030 Transportation Plan Amendments "As an advisory body, we are committed to coordinated long range planning, in a fair and mutually beneficial manner, on select issues transcending Jurisdictional boundaries, for the betterment of the entire Saint Cloud Metropolitan Area." D(a~ Public In'loL'ement Pian Draft En-'1!ronmental r.,l;ti-93tion Plar1 Draft Safety PI all Draft Security Plan Comment Period ,';1'_ ~",," ~::: "~: "L.: ~ :' ~03 3':: ~:,1" :::.~ ,- ::::. httr: \1.. \\-\\ .stcloudilpu.l..eg cjl62007 )lans and Programs Page of i S/-.lrH CLOUD AREA PLAmmlG ORGANIZATION H(YTl9 AbO'Jt Us COlTmlttees ANNOUNCEMENTS Beginning April 30th, office hours will be 8 a.m. to 4:30 p.m. Review the 2030 Transportation Plan Arr.endments Draft Public Invo]',1ement Plan Draft EnvirJ:-"mental ~Jit~gation Pia,". Dr3.ft Safetj Plan Draft Security Plan Com~9nt Period PI21S and Prc:gfan~s Stli,jies ;. , _ Contacts - liVest rvletro Corridor- This project 'Na5 identified in the \Nest ~Iletro Sub-Area Study that was conducted by the Saint Cloud Area Planning Organization. The project is needed to provide additional capacity to accommodate traffic from existing and proposed development west of Trunk Highway 15 and to prol/ide and north-south arterial west of Trunk Highway 13. The Saint Cloud Area Planning Organization estimates that travel demand in this party of the area will increase by mars that 50 percent from 2003 to the year 2025. SlLC/ p..re3 I Altern:lt!'/8 /". - ~..lississippi River Crossing - The purpose of the project is to identify' and preserve from development an environmentally and culturally sensitive alignment for a future - t'Jventy plus years - four lane minor arterial roadway and Mississippi River bridge connecting Trunk High.,.'/3j 15 to Trunk Highway 10. The need for this proposed river crossing is based upon the following considerations: 1. Lack of east-west minor arterial continuity south of the University Bridge between Trunk Higr.way 15 and Trunk Highv/ay 10, 2. Forecasted 2025 congestion within the University Corridor and other existing bridge corridors north oftha University Bridge, and 3. Forecasted 2025 land use and trip generation growth south of the University Bridge The Study Area includes portions of the City of Saint Cloud. Stearns County, Sherburne County and Haven Township. The Area is bordered on tr.e north by 10th Street South, on the west by Trunk Highway 15. on the south by Interstate 94 and on the east by Trunk Highway 10. A!terna:i'iE: 1 I Alternat:'l€ 21 Alterna'~i'/9 31 Aitemati'i8 4 http 1,\ \I,\\.stdoud:lpo.urg Studic-s.htm 4 16 20m 0'" .0" .0'; "''' U'" "'''' !;;i) OU :>: .. " o.r- Ul 0 '" " 0><0 U E-<:> "' , UUl'" ",0 00 ""' U1.. U 0U1 .0.0 m "" ID'" ~'" -~o r- .0 0 '- '" "' ID "' "'" '" '- .0 .0 .. . ,. Ul ID . '" U " U .Ul '" 0. m 0: Ul "' U '" '0 -" " '" '" '- Oz .; 0: '" 0 ~ r- ID ID 0 ., "' '- " " E-< '" -~ '0 Z "' ~ ID '" --- " -" ~ !;; .. u e Ul 0 '" ~ ~ U ~ 0 U 0. 0 '" U 0: m r- U ID "'"' 0 ~ -~.-< .0.. '" " = ~,;; "' .; --- 0 .. " .; "U 0><.. " 0 (J) ",.. 0 U1 ~ ".. -~ r- 0 ... 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