City Council Minutes 08-23-2021REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, August 23, 2021— 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Jim Davidson, Charlotte Gabler, Brian Hudgins, and Sam Murdoff
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Gabler moved approval of the agenda. Councilmember
Hudgins seconded the motion. Motion carried unanimously.
C. Approval of Meeting Minutes
• Special Meeting Minutes from August 9, 2021
• Regular Meeting Minutes from August 9, 2021
Councilmember Gabler moved approval of both sets of minutes.
Councilmember Davidson seconded the motion. Motion carried unanimously.
D. Citizen Comments
E. Public Service Announcements
• Labor Day Holiday Hours
• Music on the Mississippi — August 25, 2021
• Recognition of Bill Tapper for his service on the IEDC and EDA.
F. Council Liaison Updates
• EDA — Councilmember Davidson noted that the EDA held a special
meeting prior to their regular meeting to conduct interviews of new
member. At the regular meeting the EDA approved dollars for IEDC
manufacturing recognition event; approved TIF business pre -
application for Headwaters Development; and approved 2022 HRA
Special Benefit Property Tax Levy.
• MOAA — Councilmember Davidson noted that the group approved a
home expansion in watershed district.
• 1-94 Coalition — Councilmember Gabler noted that the group received
an update on the processes for grants.
F. Department Update
• FiberNet Quarterly Update — Mark Birkholz presented the FiberNet
quarterly update which was included in the packet.
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Fire Department Update — Fire Chief Mike Mossey provided an annual
update which included information on total number of calls, types of
calls, the new fire station, the new command truck, training, public
relations, donations, fire inspections, and future plans for the
department.
• Construction Update — Matt Leonard provided an update on Fenning
Avenue Project. The plan is to have the roundabout completely open by
second or third week in September. They may have half open by the time
school starts. The retaining wall construction is close to complete.
2. Consent Agenda:
Councilmember Davidson moved approval of the consent agenda with the removal of
2H and tabling 21L. Councilmember Murdoff seconded the motion. Motion carried
unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a total of $1,083,848.19.
B. Consideration of approving new hires and departures for city departments.
Action taken: Approved the hires for MCC, DMV, Engineering, and
Development Services.
C. Consideration of approving the sale/disposal of surplus city property for the
Parks Department. Action taken: No report this cycle.
D. Consideration of adopting Resolution 2021-63 approving a donation from UMC
in the amount of $2,477.06 for the Fire Department to be used for new tires for
the Ranger ATV and exercise equipment and $10,000 from the Monticello Lions
for the fish sculpture at East Bridge Park Arboretum. Action taken: Adopted the
resolution accepting the donations. Mayor Hilgart recognized the donors.
E. Consideration of approving Special Event Permit and waiving fee for Polaris
Chiropractic for an event to be held on Friday, August 27, 2021. Action taken:
Approved the special event permit.
F. Consideration of approving a Conditional Use Permit for an Accessory Use
Structure — Major in the R-1 (Single family Residence) District. Applicant: Bill
Swan. Action taken: Conditional Use Permit was approved.
G. Consideration of approving a Preliminary and Final Plat and Development
Agreement for Kampschroer Addition for a car wash facility in the B-3 (Highway
Business) District. Applicant: RRG Holdings, LLC. Action taken: Adopted
Resolution 2021-68 approving a Preliminary Plat and Final Plat and
development agreement for Kampschroer Addition, contingent on compliance
with Exhibit Z and the vacations as petitioned for the proposed plat.
H. Consideration of adopting Ordinance 762 amending the Monticello Zoning
Ordinance by adding the Extraction of Materials as an Interim Use Permit in the
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B-3 and B-4 zoning ordinance. Applicant: City of Monticello. Action taken: ITEM
WAS REMOVED FROM CONSENT AGENDA.
Consideration of approving a quote and authorizing an expenditure of $12,825
for installation of City Hall Academy Room and Building Department doors and
glass. Action taken: Accepted the quotes and authorized the expenditure of
$12,475 and contract with DJ Commercial Door for installation of City Hall
Academy Room and Building Department doors and glass.
J. Consideration of approving the appointment of Hali Sittig to the EDA to
Complete the remainder of a term which expires December 31, 2021. Action
taken: Approved the appointment.
K. Consideration of approving a contract with Kraus -Anderson Construction
Company for the DMV Relocation Project in the amount of $284,179 in
accordance with Sourcewell IZIQC Contract. Action taken: Approved the
contract with Kraus -Construction Company.
L. Consideration of adopting Resolution 2021-65 and Ordinance 763 for rezoning to
Stony Brook Village Planned Unit Development, Resolution 2021-66 approving
the Final Stage PUD for Stony Brook Village and Resolution 2021-67 approving
the Final Plat and Development Agreement for Stony Brook Village. Applicant:
Mark Elliot Homes. Action taken: Item was tabled by staff.
2A. Consideration of items removed from the consent agenda for discussion:
H. Consideration of adopting Ordinance 762 amending the Monticello Zoning
Ordinance by adding the Extraction of Materials as an Interim Use Permit in the
B-3 and B-4 zoning ordinance. Applicant: City of Monticello
Councilmember Murdoff removed the item to call attention to the fact that the
1,000 cubic yard reference should be corrected to 100 cubic yards.
Councilmember Murdoff moved to adopt the Ordinance with the correction to
100 cubic yards. Councilmember Gabler seconded the motion. Motion carried
unanimously.
3. Public Hearings:
A. PUBLIC HEARING: Consideration of adopting Resolution 2021-64 approving the
vacation for a portion of Cedar Street, Dundas Road, and Marvin Road right of
way as legally described for the proposed Kampschroer Addition and approving a
quit claim deed releasing interest in the vacated parcels. Petitioner: Sherrie
Danner
Angela Schumann provided an overview of the vacation. The vacation is
contingent on the approval of the final plat and the final plat is contingent on
approval of the vacation. The vacation includes three portions of vacations.
Mayor Hilgart opened the public hearing. No one testified. Mayor Hilgart closed
the public hearing.
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4.
5.
There was minimal discussion.
Councilmember Davidson moved to adopt Resolution 2021-64 for vacation of a
portion of Cedar Street, Dundas Road and Marvin Road right of way as legally
described for the proposed Kampschroer Addition, subject to final review and
comment of the City Attorney. Councilmember Hudgins seconded the motion.
Motion carried unanimously.
Councilmember Davidson moved to approve the quit claim deed for the areas
to be vacated for purposes of inclusion within the proposed Kampschroer Plat
boundary, with the deeded area of Cedar Street to be conveyed for a
consideration of $1, subject to final review and comment of the City Attorney.
Seconded by Councilmember Murdoff. Motion carried unanimously.
Regular Agenda:
A. Consideration of approving an amendment to the lease agreement extending
the term of Great River Soccer Club's use of the City -owned facility at 101
Chelsea Road through May 31, 2026
Rachel Leonard, City Administrator, provided a brief update on the current lease
agreement with the Great River Soccer Club which expired in 2021 and was
extended to 2024. The Soccer Club inquired about city plans for the facility
beyond 2024. The goal of the City has been to hold the property as a future
development site; however, staff feels it is feasible to extend the lease until
2026.
There was minimal discussion.
Councilmember Hudgins moved approval for amendment to soccer lease
agreement which extends the term of the lease to May 31, 2026.
Councilmember Davidson seconded the motion. Motion carried unanimously.
Adjournment:
By consensus, the meeting was adjourned at 7:20 p.m.
Recorder: Jennifer Schreiber
Approved:
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