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City Council Minutes 08-28-2000MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, August 28, 2000 - 7 p.m. Members Present: Roger Belsaas, Roger Carlson, Clint Herbst, Brian Stumpf and Bruce Thielen. Members Absent: None Mayor Belsaas called the meeting to order at 7 p.m. and declared a quorum present. 2. Approve minutes of August 14, 2000 regular council meeting. CLINT HERBST MOVED TO APPROVE THE MINUTES OF THE AUGUST 14, 2000 REGULAR COUNCIL MEETING AS PRESENTED. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED WITH ROGER CARLSON ABSTAINING. 3. Consideration of adding items to theagenda. Jeff O' Neill requested that an update on the acoustics problem for the council chambers be added to the agenda. Rick Wolfsteller indicated that item 5C should be taken off the consent agenda. BRIAN STUMPF MOVED TO REMOVE ITEM #5C FROM THE CONSENT AGENDA. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 4. Citizen comments/petitions, requests and complaints. Dustin Aydt calve before the Council to ask that they consider setting money aside in the City's budget for a bike park to be constructed between the existing skate park and the National Guard parking lot. The Council directed staff to check into the cost of developing a bike park. 5. Consent Agenda _ A. Consideration of transfer of employee from Parks Department to Street Department and advertize for new Park Department position. Recommendation: Approve the advertisement for a new park worker and the transfer of Mr. Pawelk to the street department contingent upon the hire date of the new park employee. B. Consideration of approving new hires and departures for August for the Monticello Community Center. Recommendation: Approve Community Center new hires and departures. C. Consideration of ratifying settlement agreement with Kjellberg's regarding lot line dispute. Recommendation: Approve ratification of settlement agreement as set out by legal counsel. Council Minutes - 8/28/00 BRUCE THIELEN MOVED TO APPROVE THE CONSENT AGENDA AS AMENDED. � ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent agenda for discussion. Item #5C - Scott Landsman from Hoff, Barry and Kuderer, representing the City in the legal dispute with Kjellberg's Inc. reviewed with the City Council the proposed settlement on the property line lawsuit. BRIAN STUMPF MOVED TO APPROVE THE PROPOSED SETTLEMENT AGREEMENT IN THE LITIGATION BETWEEN THE CITY AND KJELLBERG' S INC REGARDING THE PROPERTY LINE DISPUTE AND TO HAVE THE MAYOR AND CITY ADMINISTRATOR EXECUTE SAID AGREEMENT. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 7. Public Hearing - Issuance of Revenue Notes by the City of Milaca to finance the costs of hospital equipment a portion of which will be located in the Monticello -Big Lake Hospital. City Administrator, Rick Wolfsteller, explained the purpose of the public hearing noting that even though the City is not issuing the bonds and is not financially obligated in any way, because the equipment financed by the bond issue is located in the City, it is a requirement that the City hold the public hearing. Mayor Belsaas opened the public hearing. There was no one present who spoke for or against the proposed bond issue. Mayor Belsaas then closed the public hearing. CLINT HERBST MOVED TO ADOPT THE RESOLUTION APPROVING THE ISSUANCE OF REVENUE BONDS BY THE CITY OF MILACA FOR THE FINANCING OF HOSPITAL EQUIPMENT. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 8. Public Hearing - Vacation of a portion of Hart Boulevard within the Monticello -Big Lake Hospital Campus District. Jeff O'Neill explained the purpose of the hearing for the vacation of a portion of Hart Boulevard. In the approval of the planned unit development for the hospital district the City had agreed to the vacation of a portion of Hart Boulevard provided the Hospital met certain conditions as set out in the development agreement. He indicated that Hart Boulevard to the east of the hospital entrance was the area proposed for vacation. The portion of Hart Boulevard west of the hospital entrance would remain public right-of-way. The vacation was reviewed by the City Attorney and he felt the vacation was appropriate and suggested the City verify that the legal description for the vacation was correct, that the City had a signed development agreement with the hospital and that the City had received the $.61/sq. ft. for the right-of-way that was to be vacated. Brian Stumpf asked if the vacation of Hart Boulevard would have any impact on K Council Minutes - 8/28/00 r the wastewater treatirient plant. John Simola indicated the City has a right-of-way agreement for the sludge vehicles. Mayor Belsaas opened the public hearing. There was no one present who spoke for or against the proposed vacation. Mayor Belsaas then closed the public hearing. City Administrator, Rick Wolfsteller, informed the Council that the City had received the money from the hospital for the right-of-way. CLINT HERBST MOVED TO APPROVED THE VACATION REQUEST BASED ON THE FINDING THAT THE VACATION IS IN THE PUBLIC INTEREST. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 9. Public Hearing - Vacation of Linn Street from 165 feet south of 4" Street to the railroad tracks. The City had received a request from Sunny Fresh and Little Mountain Feeds to vacate a portion of Linn Street from approximately 165 feet south of 4"' Street to the railroad tracks. The proposed vacation would allow an expansion of the storage/parking area for trucks for the two businesses. Both Sunny Fresh and Little Mountain Feeds have received concept stage approval for PUD's. Whether or not Linn Street was vacated would impact their design for the development stage PUD. The question was raised whether Linn Street would be utilized in the future as an exit route from the Community Center parking lot. The Council was also asked to consider a lease of the right-of-way area to the two firms, if the Council did not favor vacation of the street. Mayor Belsaas opened the public hearing. Brian Thon, representing Sunny Fresh, spoke in favor of the vacation emphasizing the truck traffic generated by the two businesses and the impact that has on pedestrian safety and also how the vacated property would be utilized in development of their property. He indicated that there would be reluctance on the part of Sunny Fresh to make improvements to the property if the City has the right to utilize the right-of-way whenever they decide. Jeff Burns from Little Mountain Feeds also spoke to the Council stating that they recently completed their new building and are now focusing on development of the processing area. and would like to see the vacation of Linn Street which would benefit the development of his property. Mayor Belsaas then closed the public hearing. Clint Herbst stated he was reluctant to give up dedicated right-of-way when there was uncertainty as to what the City's future needs are. Bruce Thielen and Brian Stumpf noted that area has been improved by the development of these two businesses and while the City's future use of this right-of-way is speculative, the businesses use is immediate. The Council was comfortable with the idea of a lease or license agreement for the use of the right-of-way. The business owners indicated that they would like the Council to consider a term of at least ten years. Council Minutes - 8/28/00 BRUCE THIELEN MOVED TO DENY THE REQUEST TO VACATE A PORTION OF LINN STREET BUT TO AUTHORIZE STAFF TO WORK WITH SUNNY FRESH AND LITTLE MOUNTAIN FEEDS IN ESTABLISHING TERMS OF A LEASE OR LICENSE FOR THE USE OF THE RIGHT-OF-WAY. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 10. Presentation on Project Northland - Allison Becker and Cathy Cerra, Wright County Public Health Department. Cathy Cerra and Allison Becker presented the Council with information on Project Northland, which is a project aimed at reducing alcohol use among the youth of Wright County. Cathy Cerra explained how the components of community, school and families would be used to effect change in the alcohol use patterns of youth. 11. Consideration of granting; an increase to the individual pension for Volunteer Firefi hg tei-s Relief Association members. The Council reviewed schedules for the pension plan with an increase of $2,125, $2,150 and $2,175. CLINT HERBST MOVED TO GRANT AN INCREASE IN THE INDIVIDUAL PENSION FOR THE VOLUNTEER FIREFIGHTER RELIEF ASSOCIATION MEMBERS IN THE AMOUNT OF $2,125 PER YEAR. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED WITH BRIAN STUMPF ABSTAINING. 12. Consideration of authorizing City Staff to place Ferrell Gas site on the inarket. Jeff O' Neill informed the Council that Silver Creek Real Estate Development had officially withdrawn from the Ferrell Gas Site development project. The staff was seeking direction from the Council as to what the next step should be. The Council briefly discussed what they would like to see within the development but stated that the City must be flexible in its development goals. Bruce Thielen stated he felt that it was unfortunate that for all the time that was spent working on the proposed development, the City was now back at square one. The consensus of the Council was that the staff should prepare an RFP for the site that can be given to potential developers. Umlate on Acoustics - Council Chambers Fred Patch reported that he had talked to Mark Wentzel of Ankeny, Kell & Associates regarding the acoustics in the Council Chambers. It was suggested that installing Tectum panels could reduce the echo in the room by half. The price for this type of material ranged from $2.55/sq. ft. to $8.50/sq. ft. not including installation. Another consideration was a change in the audio for the room. Currently the speakers that are installed are non -directional speakers and it was felt that directional speakers might p p p g M Council Minutes - 8/28/00 improve the audio. The staff was questioned whether the cost of these remedies had been discussed with Ankeny, Kell & Associates. Fred Patch indicated that they had not. The Council also discussed whether this is something staff should address or whether the City should consider getting an outside firm. The Council felt that improvements needed to make the acoustics acceptable may be something that would have to be done incrementally. CLINT HERBST MOVED TO AUTHORIZED STAFF TO GET PRICES FOR THE PROPOSED IMPROVEMENTS WITH A LIMIT OF UP TO $20,000 FOR THE FIRST PHASE. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 13. Approve payment of bills for August, 2000. BRUCE THIELEN MOVED TO APPROVE PAYMENT OF BILLS FOR AUGUST. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 14. Adjourn. BRIAN STUMPF MOVED TO ADJOURN AT 8:30 P. M. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Recording Secretary 5