City Council Minutes 07-12-2021REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, July 12, 2021— 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Jim Davidson, Charlotte Gabler, Brian Hudgins, and Sam Murdoff
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Hudgins moved approval of the agenda. Councilmember
Gabler seconded the motion. Motion carried unanimously.
C. Approval of Meeting Minutes
• Special Meeting Minutes from June 28, 2021
• Regular Meeting Minutes from June 28, 2021
Councilmember Murdoff moved approval of both sets of minutes.
Councilmember Hudgins seconded the motion. Motion carried unanimously.
D. Citizen Comments
Wayne Oberg addressed the council with positive comments on new mayor and
City staff.
E. Public Service Announcements
• State Soccer Tournament —July 16 —18, 2021
• Movie in the Park —July 16, 2021
• Fire Department Open House — September 19, 2021
F. Council Liaison Updates
• BCOL — Councilmember Murdoff noted that the meetings are back at
the BCOL complex. The YMCA is having difficulty finding lifeguards.
The cabins are opening soon. Online registration is beginning. The
lease agreement with the school was amended.
• Planning Commission — Councilmember Gabler provided an update of
the Planning Commission which included three public hearings — a
variance, PUD, and a Conditional Use Permit. Teri Lehner was
recommended as the new Planning Commission member.
F. Department Update
• Construction Update — Matt Leonard provided a construction update on
the CR 118/Fenning Ave. Project which has commenced. The project
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appears to be progressing well. The 1-94 project is progressing, with the
installation of the noise wall along Timber Ridge area.
2. Consent Agenda:
Councilmember Davidson moved approval of the consent agenda. Councilmember
Gabler seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a $8,261,577.57.
B. Consideration of approving new hires and departures for city departments.
Action taken: Approved the hires for Hi -Way Liquors and MCC and departures
from DMV and Community Development.
C. Consideration of approving the sale/disposal of surplus city property for the
Parks Department. Action taken: No report this cycle.
D. Consideration of adopting Resolution 2021-46 accepting a grant from CMAB of
$4,000 for Walnut Street green space art installation. Action taken: Adopted the
resolution accepting the grant.
E. Consideration of approving a waiver of outdoor noise restrictions for Nordic
Brewing for outdoor concerts. Action taken: Approved the waiver of outdoor
noise restrictions.
F. Consideration of adopting Resolution 2021-47 accepting donations for Walk &
Roll event. Action taken: Resolution accepting donations was accepted.
G. Consideration of authorizing Request for Proposals for audit services. Action
taken: Authorized Request For Proposals for audit services.
H. Consideration of approving a Planned unit Development adjustment at Ultra
Machining Corp Planned Unit Development. Applicant: Ultra Machining Corp
(UMC). Action taken: Adopted Resolution 2021-50 approving the proposed
PUD adjustment for Ultra Machining accommodating changes to the design of
the site landscaping and changes to the building exterior design as shown in
the submitted plans, based on findings in the resolution.
Consideration of approving a request for conditional Use Permit for a Group
Residential Facility, Multi -Family in an R-3 District. Applicant: Dawn Rogosheske.
Action taken: Approved the Conditional Use Permit for Group Residential
Facility based on findings in Resolution PC -2021-020 and subject to conditions
in Exhibit Z.
Consideration of appointing Teri Lehner to the Monticello Planning Commission
for a term to expire on December 31, 2023. Action taken: Appointment was
approved.
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K. Consideration of approving Changer Order #1 for the 2020 Stormwater
Improvement Project, City Project 200002 in the amount of $29,675.30. Action
taken: Change order was approved.
L. Consideration of adopting Resolution 2021-48 authorizing the preparation of a
Feasibility Report for the 2022 Street Improvement project and approve a
contract with Hakanson Anderson to provide engineering services at a not to
exceed price of $60,000. Action taken: Resolution was adopted.
M. Consideration of authorizing the City Administrator to amend the lease
agreement with the Monticello School District 882 for the 2021-2022 school year
to include the cost of site improvement estimated at $30,000. Action taken:
Amended lease agreement was approved.
N. Consideration of adopting Resolution 2021-49 supporting construction of the
Fallon Avenue Trunk sanitary sewer line extension. Action taken: Resolution was
adopted.
4. Regular Agenda:
A. Consideration of authorizing a payment to Coalition of Utility Cities for City share
of CUC membership dues in the amount of $45,961
Rachel Leonard, City Administrator, gave a brief presentation. The presentation
included information on the Integrated Resource Plan process, legislative
initiatives, CUC's work plan, and budget. Monticello's share of the dues will
increase by $13,616, which is the 2021 unbudgeted amount. The CUC overspent
its 2020-2021 budget by around $25,000. Reserve balances were used to fund
the additional spending and Flaherty & Hood waived some of their fees. Staff
recommended authorizing the payment as the work of the coalition is not
anticipated to decline anytime soon.
There was minimal discussion among City Council. Councilmember Gabler
questioned whether the City was notified in advanced. Ms. Leonard noted that
the City was not notified prior, however, once they knew that the fees would be
higher, they explained the reason thoroughly. Ms. Gabler wondered if the City
could enter a multi-year contract to lock in the fee.
Mayor Hilgart moved approval of authorizing the payment. Councilmember
Gabler seconded the motion. Motion carried unanimously.
B. Consideration of approving an amendment to community solar garden
subscription agreements with Novel Solar Two LLC, a Minnesota limited liability
company
Sarah Rathlisberger, Finance Director, gave a brief presentation. The
presentation included a review of the community solar garden subscriptions with
Novel Solar Two LLC. Staff recommended an amendment to increase the
production capacity of subscriptions to maximum available in existing Novel
Solar Two, LLC community solar garden sites. Based on the current bill credit
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rate, the City's return on investment would increase $9,000 per year. It was
noted that the amendment would be the third revision to the contract.
Minimal discussion occurred.
Councilmember Hudgins moved approval of the amendment. Councilmember
Murdoff seconded the motion. Motion carried unanimously.
C. Consideration of approving a purchase agreement and authorizing the City of
Monticello to purchase parcel 155-230-000010 for the price of $3,264,559
Rachel Leonard presented on the consideration to purchase Outlot A, Cedar
Street Addition, PID 155-230-000010. The property is slightly over 35 acres and is
centrally located in the proposed Chelsea Commons project area and is
contiguous with two parcels already owned by the City. The purchase price of
$3,264,559 will be paid by a remaining balance in a closed bond fund and the
capital projects fund.
Ms. Leonard noted that the purchase would be a significant investment in the
Chelsea Commons project. However, it would not obligate the City Council to
future project costs. The Small Area Plan would be brought for consideration in
the future. Additionally, having site control would give the City the greatest
flexibility to achieve its goals.
There was some discussion among City Council. Councilmember Murdoff
questioned whether the Small Area Plan would be complete by end of August.
Ms. Leonard noted that there will be an additional workshop in August to discuss
the project and then the Small Area Plan, funding, and phasing will all be brought
to future meetings.
Councilmember Gabler expressed support of the project, but noted that the City
should continue to focus on other areas and projects within the City, such as a
splash pad, park items, etc. She also mentioned it having a different name other
than Chelsea, such as Cedar. Ms. Leonard noted that there is a naming project in
process.
Ms. Leonard commented that the City is looking at prioritization and the areas
where the City can have the largest impact. This includes BCOL, downtown,
Public Works building, and other items.
Mayor Hilgart expressed support and commented on the importance of looking
at projects that build tax base and that this is an opportunity to build out this
corridor.
The Council expressed support of the purchase.
Councilmember Davidson moved approval of the land purchase for $3,264,559
contingent on the Planning Commission finding it consistent with the
Comprehensive Plan. Councilmember Hudgins seconded the motion. Motion
carried unanimously.
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5. Additional Items:
Mayor Hilgart expressed the City's gratitude to the Riverfest Committee, volunteers,
City staff, and others who made the Riverfest celebration a success.
6. Adjournment:
By consensus, the meeting was adjourned at 7:36 p.m.
Recorder: Jennifer Schreiber
Approved:
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