City Council Minutes 09-27-2021REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, September 27, 2021— 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Charlotte Gabler, Jim Davidson, Brian Hudgins, and Sam Murdoff
Absent: Lloyd Hilgart
1. General Business
A. Call to Order & Pledge of Allegiance
Acting Mayor Gabler called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Davidson moved approval of the agenda. Councilmember
Murdoff seconded the motion. Motion carried unanimously.
C. Approval of Meeting Minutes
• Special Meeting Minutes from September 13, 2021
• Regular Meeting Minutes from September 13, 2021
Councilmember Hudgins moved approval of both sets of minutes.
Councilmember Murdoff seconded the motion. Motion carried unanimously.
D. Citizen Comments
E. Public Service Announcements
Communications Coordinator Haley Foster announced the following:
• Final Farmers Market is September 23, 2021.
• Fall Leaf pick up is October 23.
• Fall clean up at Riverside Cemetery is week of October 25.
• October is Manufacturing Month I Minnesota. A recognition breakfast is
scheduled for October 14.
• Downtown Trick or Treat is October 28 from 4 — 6 p.m.
F. Council Liaison Updates
• Library Board — Acting Mayor Gabler noted that the library's service
levels are almost back to normal. There has been some slight
maintenance and painting at the library.
• Parks, Arts & Recreation — Councilmember Murdoff provided an
update. The commission reviewed and supported the Chelsea
Commons Small Area Plan and reviewed an Eagle Scout project that
will be completed. They were updated on MontiArts and their effort
to establish an intern program, and the Safe Routes to School
program which included installing a path in Cardinal Hills area.
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• 1-94 Coalition —Acting Mayor Gabler stated that the group received
an update on the federal process.
F. Department Update
Construction Update — Matt Leonard provided an update on the DMV
project, Fenning Avenue project, and the 1-94 project.
Ellison Park Improvement Project Update —Tom Pawelk provided an
update on the Ellison Park bathroom project. The current park restroom
is closed.
2. Consent Agenda:
Councilmember Murdoff moved approval of the Consent Agenda with the exclusion of
item I and the correction on dollar amount on item K. Councilmember Davidson
seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a total of $1,078,407.43.
B. Consideration of approving new hires and departures for city departments.
Action taken: Approved the hires for MCC and Parks and Recreation and
departures for MCC, DMV, and Fire Department.
C. Consideration of approving the sale/disposal of surplus city property for the
Street Department. Action taken: Approved as presented.
D. Consideration of adopting Resolution 2021-72 approving donations received
from Fire Department fundraiser held at Hi -Way Liquors. Action taken: Adopted
resolution accepting the donation.
E. Consideration of approving purchase of a lighted monument sign at the new
DMV location from Scenic Signs for $16,690. Action taken: Purchase was
approved.
F. Consideration of approving the City of Monticello's membership for League of
Minnesota Cities and authorizing payment of dues in the amount of $13,662.
Action taken: Membership and payment of dues were approved.
G. Consideration of approving change orders for renovation of the new DMV
location for a total of $47,850. Action taken: Change orders were approved.
H. Consideration of adopting Resolution 2021-75 approving a sign retroreflectivity
evaluation policy. Action taken: Policy was approved.
I. Consideration of adopting Resolution 2021-74 approving an adjustment to the
Planned Unit Development of Edmonson Ridge incorporating additional and
modified building design plans. Applicant: LSW Investment, LLC. Action taken:
ITEM WAS REMOVED FROM THE CONSENT AGENDA.
J. Consideration of approving a request for Conditional Use Permit to allow the
construction of an Automotive Wash Facility in a B-4, Regional Business District.
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Applicant: Take 5 Car Wash. Action taken: Approved the Conditional Use Permit
based on findings inn Resolution PC -2021-031 and on the conditions identified
in Exhibit Z of the Council report.
K. Consideration of authorizing an expenditure of $65,400 for preparation of a
wetland delineation and plans and specifications for grading and stormwater
improvements for a portion of City/EDA property at Otter Creek. Action taken:
Approved the amount of $87,300 which was note by Angela Schumann,
Community Development Director.
L. Consideration of approving an amendment to the First Amendment to the
Development Contract for the Nuss Truck & Equipment Planned Unit
Development for modifications to stormwater fees. Action taken: Approved the
amendment contingent upon execution and recording of the amended
contract.
2A. Consideration of items removed from the consent agenda for discussion
I. Consideration of adopting Resolution 2021-74 approving an adjustment to the
Planned Unit Development of Edmonson Ridge incorporating additional and
modified building design plans. Applicant, LSW Investment, LLC.
Item was removed for clarification by Angela Schumann. Ms. Schumann noted
that plans may vary when they come back in terms of materials. In addition, it
was noted that not all designs will meet the 15% of brick or stone specifically.
Staff recommended approval and commented that the plans will be approved
administratively.
Acting Mayor Gabler moved to adopt Resolution 2021-74 subject to conditions
in Exhibit Z. Councilmember Murdoff seconded the motion. Motion carried
unanimously.
3. Public Hearings:
4. Regular Agenda:
A. Consideration of adopting Resolution 2021-71 setting the 2022 City of Monticello
Preliminary Tax Levy
Sarah Rathlisberger presented the 2022 preliminary tax levy which must be
certified to the County Auditor/Treasurer on or before September 30. The
combined EDA levy and the proposed City levy is $311,000 or 2.7% greater than
2021. The final 2021 budget and tax levy will be adopted at the December 13,
2021 City Council meeting.
There was minimal discussion.
Councilmember Davidson moved to adopt resolution setting the 2022
preliminary tax levy. Councilmember Murdoff seconded the motion. Motion
carried unanimously.
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B. Consideration of adopting Resolution 2021-73 approving an amendment to the
Monticello 2040 Vision + Plan (Comprehensive Plan) adopting the Chelsea
Commons Small Area Plan and approving project planning expenditures over
budget in the amount of $11,771
Angela Schumann introduced the Chelsea Commons Small Area Plan including
information on what the plan includes, the project genesis, site context, and
relationship to other plans, including the Monticello 2040 Plan.
Steve Grittman, NAC, gave a presentation on the plan. Goals and final concept
plans were highlighted. Mr. Grittman reviewed the focus of the three pools and
biome areas.
Jim Stremel, WSB & Associates, reviewed the traffic impacts, stormwater
management, and the concept grading plan.
Angela Schumann reviewed the plan implementation. Ms. Shuman noted that
the Park, Arts, and Recreation Commission unanimously recommended approval.
A public hearing for a Comprehensive Plan amendment, that was continued, was
held by the Planning Commission prior to the City Council meeting. The
amendment was approved. At the Planning commission meeting concerns were
expressed in regard of the potential closing of Dundas Road and the impact on
Oakwood Industrial Park. There were also concerns expressed that adequate
notice was not provided to those property owners and about the cost of the
park. Acting Mayor Gabler questioned the amount of park land and trails this
development would add and how the parks compared to our current parks. Ms.
Schumann noted that it is approximately 32 acres of park.
Ms. Schumann then touched on marketing the plan to the community. There is
currently a poll being conducted on naming the project area. The name approval
will be brought forward to a future meeting.
Councilmembers held brief discussion and expressed support.
The following members of the public addressed the City Council:
Mike Mossey — 211 Dundas Road (location of business). Mr. Mossey
expressed concern about the lack of notice or information provided to
business owners along Dundas Road. He commented that he just found
out about the possibility of Dundas Road being closed and it greatly
effects his business.
Holly Newman — Big Lake. Ms. Newman's mother resides in Monticello.
She questioned the traffic impact numbers and if they will keep
increasing with development. She also questioned the three -biome
project and the cost of this portion of the project. Rachel Leonard
responded that more detailed plans, such as landscaping, will be part of
the engineering and landscaping plans that will be presented in the
future.
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Acting Mayor Gabler moved to adopt Resolution 2021-73 approving an
amendment to the Monticello 2040 Vision + Plan (Comprehensive Plan)
adopting the Chelsea Commons Small Area Plan, with revisions as
recommended by the City Council. Councilmember Davidson seconded the
motion. Motion carried unanimously.
Acting Mayor Gabler moved approval of $11,771 in planning expenses incurred
by Northwest Associated Consultants for additional Chelsea Commons Small
Area Plan expenses related to the City land acquisition plan revisions.
Councilmember Murdoff seconded the motion. Motion carried unanimously.
C. Consideration of authorizing a Request For Proposal for professional
Engineering, Landscape Architecture, and Park & Open Space Planning services
for the Chelsea Commons area
Angela Schumann gave a brief overview of the RFP which is broken into two
primary project phases. The first phase includes the detailed construction
grading plan for the site. The second phase requires completion of plan and
specifications for the "baseline" improvements.
There was minimal discussion.
Councilmember Murdoff moved approval of authorizing the Request for
Proposal. Councilmember Hudgins seconded the motion. Motion carried
unanimously.
5. Other Discussion:
City Councilmember Hudgins noted that he is resigned as Councilmember and October
11, 2021 will be his last meeting.
6. Adjournment:
By consensus, the meeting was adjourned at 8:27 p.m.
Recorder:
Approved:
Jennifer SchreiberLlv r
Attes
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