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City Council Ordinance Sectio n203203, PLANNING COMMISCION 203.010. Commission Created„ A Village Planning Commission for the Village of Monticello is hereby established„ 203,020. Members; Appointment; Term; Vacancies. The Commission shell consist of seven voting members and three ex officio members.. Voting members shall be appointed by the mayor with the approval of the Council. Ex officio members shall consist of the Village engineer and Village attorney to serve during their tenure of office, and one member of the Council to be appointed at the first meeting of the Council each year to serve for one year. Members shall be appointed for a period of three years. Vacancies shall be filled by appointees to fill any portion of an unexpired term. Every appointee, whether a voting member or a Council representative, shall continue on the Commission until his successor is appointed. A retiring appointee may be appointed to succeed himself, 203.030$ Officers,. At the first meeting of each calendar year, voting members shall select a chairman and a vice-chairman each to serve throughout the year and until a successor is chosen, 203.040. Meetings.. Regular meetings shall be held monthly on a day to be set by resolution at the first meeting during the calendar year of the Planning Commission. The chairman of the Commission may call a special meeting at his discretion and must do so upon the written request of four members. 203.050. Quorum. For the transaction of business at any meeting, five voting members shall constitute a quorum. A majority of voting members present shall be required for the adoption of any resolution. 203.060„ Chairman. The chairman shall preside at meetingsof the Commission, call special meetings as provided in 2D5.040, appoint standing and other committees, arrange meetings with technical advisors and property owners or others who have personal interest in proposed recommendations, communicate with village officials as occasion requires, report pertinent findings ?,.nd give leader- ship to the Commission. In the absence of or at the request of the chairman, any or !_ all of these duties shall be performed by the vice-chairman. 203.070. Secretary. The Secretary shall notify members of the Commission , preferably by mail and in ample time, of the time and place and, if possible, the purpose of any meeting. The Secretary shall keep a permanent record of the proceedings of every meeting of the Commission, shall send a summary of his record to each member of the Commission and the mayor, and shall read his minutes at the next following meeting of the Commission for possible correction and final approval. The Secretary shall also transmit to the mayor and the Village Council, capitis' -of all recommendations to the Council adopted by the Commission, shall handle the correspondence of the Commission, shall serve as treasurer of such funds as may be in the custody of the Commissions and shall perform other tasks as voted by the Commission or as directed by its chairman. 203.080. Authority. The authority of the Commission shall be limited to recommending to the Village Council plans, regulations and strictures relating to the use of land --whether for public, residential, agricultural, commercial or industrial purposes --within, adjacent to, or near the boundaries of the Village of Monticello. Recommendations to the Council may be made upon the request of the mayor or Council or directly on the initiative of the Commission, While conclusions of the Council are final, it is expected that major recommendations of the Commission with the which the Council may disagree will be returned to the Commission with reason for disagreement. 203,090. Master Plan. A major resonsibility of the Planning Commission shall be the preparation and revision, based on ccnstant study„ of a long-range or master plan presented on a map or maps whose scale shall be not less than 1" to 300'& It is not expected that the master plan in its entirety will be adopted by the Council as finals but rather it will be a basis for study and detailed recommendations. To this ends the map shall be posted conspicuously in the ODuncil chamber and,, if feasible, be given other publicity. 203.100. Duties. In so far as is consistent with the master plan and with ordinances of the Village and other governmental regulations, it shall be the responsibility of the Commission to make recommendations to the Council regarding zoning of specified land areas, laying out the streets and platting of lots, position, with reference to streets and other surroundings, of buildings, plantings, or other features whose location would affect the welfare of others, specifying the course of public utility lines, determining the need, location, and nature of public buildings and public areas, naming of streets, parks, or other public areas, and similar matters relating to the physical development of the Village. Recommendations of the Commission may be general and suitable for enactment into ordinances# or specific and designed for guidance in particular localities or situations. 2.03®110. Notice and Hearing. Before making final recommendations regarding the opening or alteration of streets, the sub -dividing of areas, the locating of water conduits or of storm or sanitary sewer, or other recommendations of interest to residents or property owners in any area, the Commission may hold at least one or more public hearings for those concerned. Notice of the time and place of such hearing may be published in the local newspaper and sent by mail to the affected property owners at least ten days before the day of the hearing. 203.120. Development of Property. The Commission shall consider request from property owners, real estate agents, promoters, or others, for permission to develop subdivision or unplatted areas within the Village, or areas near the Vill2e which are likely to make use of Village utilities, when presented in four preliminary duplicate copies, each copy being accompanied by a preliminary plan indicating the name, extent, and width of abutting or approaching streets, the location of the utility connections proposed, the position, the dimension of adjacent or nearby property, and (by dotted lines) any plan, proposal, or possibility for future street extensions in the neighborhood. If the Commission finds a request for developing an'unplatted area appropriate for investigation, it shall file without undue delay, one G-Opy of the request and accompanying map or maps with the Village Engineer, one with the chairman of the zoning board of appeal, and one with the Village Clerk for the use of the Mayor, Village Attorney, and members of the Council, with the understanding that these copies be returned to the Planning Commission with questions, suggestions, indications of approval or disapproval, or other commentsnot later than thirty days after they hhall have been received. After reviewing available data, and without undue delay, the Commission shall report its decision to the Village Clerk and to the person or representative of the group making- the request. 203.130. Employees; Budget. The Commission shall recommend to the Council the employment of professional planners, engineers, or other competent advisors. The Council shill provide a budget of proposed expenditures for the Planning Commission in the Village annual budget.. 203.140:. Effective Date. This ordinance shall take effect and be in force on and after its publication Passed by the Council 13th day of August 1968.