City Council Minutes 10-27-1997 (2)MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, October 27, 1997 - 7 p.m.
Members Present: Bill Fair, Clint Herbst, Brian Stumpf, Roger Carlson, Bruce
Thielen
Members Absent: None
2. Approval of minutes of the regular meeting held October 13 and the special
meeting held October 14, 1997,
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY ROGER
CARLSON TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD
OCTOBER 13, 1997, AS WRITTEN. Motion carried unanimously.
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY BRUCE
THIELEN TO APPROVE THE MINUTES OF THE SPECIAL MEETING HELD
OCTOBER 14, 1997, AS WRITTEN. Motion carried unanimously.
• .I e . .. • • X • . • -
A. Councilmember Clint Herbst requested that Council discuss
negotiations with the Township on annexation matters at the end of
the regular agenda.
4. Citizens comments petitions, requests and complaints.
None.
5. Consent agenda.
A. Consideration of renewing contract for police protection services with
Wright n y Sheriff's Department. Recommendation: Approve
entering into a two-year contract for law enforcement services with the
Wright County Sheriffs Department at a rate of $35.55 per hour for
1998 and $36.75 per hour for 1999.
B. Consideration of a resolution accepting petition and authorizing
feasibility study for extending utilities and 7th Street improvements
Applicant, St. Henry's Church. Recommendation: Adopt a
resolution accepting the petition and authorizing a feasibility study for
extending utilities and 7th Street improvements to CSAH 75 pending
submittal of required deposit from St. Henry's Church.
SEE RESOLUTION 97-50.
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Council Minutes - 10/27/97
C. Consideration of resecting bids for the 1997 pathway and ap thwaY
bridge construction Project Nos. 97-08C and 96-05P.
Recommendation: Reject all bids, change order the Klein Farms 2nd
Addition pathway into a land bridge design in the Klein Farms 4th
Addition project, and rebid the river -walk segment after a re-
evaluation by the Parks Commission.
D. Consideration of Change Order No 2 for Briar Oakes Estate 2nd
Addition;, Project 96-02C. Recommendation: Approve change
order #2 in the amount of $8,933.20.
E. Consideration of a resolution declaring cost to be assessed and
ordering preparation of a proposed assessment for high school trunk
storm sewer, Project 97-07C. Recommendation: Adopt a resolution
declaring costs to be assessed and ordering preparation of proposed
assessment roll for Project 97-07C, High School Trunk Storm Sewer.
SEE RESOLUTION 97-51.
A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY BRUCE
THIELEN TO APPROVE THE CONSENT AGENDA AS RECOMMENDED. Motion
carried unanimously.
6. Consideration of items removed from the consent agenda for discussion.
None.
7. Public Hearing --Consideration of adopting proposed assessment roll for
delinquent utility bills and certification of assessment roll to County Auditor.
City Administrator Rick Wolfsteller reported that an assessment roll was
prepared for utility billing accounts which are delinquent more than 60 days
for certification to the County Auditor for collection on next year's real estate
taxes. The amounts shown on the assessment roll include the additional $25
administration fee for the preparation of the assessment roll.
Mayor Fair then opened the public hearing.
There being no comment from the public, the public hearing was closed.
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY ROGER
CARLSON TO ADOPT A RESOLUTION ADOPTING THE ASSESSMENT ROLL
FOR DELINQUENT CHARGES AS PRESENTED. Motion carried unanimously.
SEE RESOLUTION 97-52.
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Council Minutes - 10/27/97
8. Consideration
improvement
of a resolution
bonds; Series 1997A
awarding
- Klein
the sale
Farms
of $1,575,000 G.O.
4th Addition; and approving
contract
for continuing
disclosure
with
Springsted,
Inc.
Jerry Shannon of Springsted, Inc., reported that 11 bids were received for the
issuance of $1,575,000 in G.O. bonds to finance the Klein Farms 4th Addition
improvement project. It was recommended that the sale of bonds be awarded
to Harris Trust & Savings Bank at an interest rate of 4.3905% and net
interest cost of $249,334.88.
City Administrator Rick Wolfsteller also recommended that Council approve
entering into an agreement with Springsted, Inc., to provide continuing
disclosure services and monitoring related to this bond issue for an initial fee
of $250 plus $200 for each additional bond that they monitor.
AFTER DISCUSSION, A MOTION WAS MADE BY CLINT HERBST AND
SECONDED BY BRUCE THIELEN TO ADOPT A RESOLUTION AWARDING THE
SALE OF $1,575,000 G.O. BONDS TO HARRIS TRUST & SAVINGS BANK AT AN
INTEREST RATE OF 4.3905% AND NET INTEREST COST OF $249,334.88.
Motion carried unanimously. SEE RESOLUTION 97-53.
A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY BRUCE
THIELEN TO AUTHORIZE ENTERING INTO AN AGREEMENT WITH
SPRINGSTED, INC., TO PROVIDE CONTINUING DISCLOSURE SERVICES TO
THE CITY FOR THE $1,575,000 G.O. BOND SALE. Motion carried unanimously.
9. Consideration of authorizing preparation of Water Resource Management
Plan for the City of Monticello.
Assistant Administrator Jeff' O'Neill reported that staff has for some time
been working on the trunk storm sewer program and issues relating to storm
water management and system design; however, it was recommended that an
overall management plan be completed to include analysis of areas outside of
the original study area that are not developing as quickly and to establish
local water quality standards. The cost of the study was estimated at
$40,000 but would need to be funded through reserves, as the study was not
included in the 1997 or 1998 budget.
AFTER DISCUSSION, A MOTION WAS MADE BY BRUCE THIELEN AND
SECONDED BY CLINT HERBST TO REFER AUTHORIZATION OF PREPARATION
OF A WATER RESOURCE MANAGEMENT PLAN TO THE BUDGET
DISCUSSIONS IN PROGRESS. Motion carried unanimously.
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Council Minutes - 10/27/97
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10. Consideration of change in policy for sewer and water worker emergency
response time.
In the report submitted by Public Works Director John Simola, it was noted
that the current policy, amended on February 8, 1993, requires individuals
hired for the water/sewer collection system department to live within a 10 -
mile driving distance to the public works shop. This requirement was
established for emergencies because backup of city sewers and/or
safeguarding the city's water supply requires quick responses from the
department. The original policy was in effect when Rich Cline was hired in
1990, who at that time lived 12.4 miles from the public works shop and
signed an agreement stating that he would move closer to the city prior to the
end of his probationary period.
After moving to a residence in Big Lake which was closer and then to a
residence above Ernie's Bait on East Broadway in Monticello, the Public
Works Director recently learned that Mr. Cline was currently negotiating the
purchasing a house in Silver Creek Township, which is 11.6 miles from the
public works shop. There was concern that the home was located beyond the
10 -mile requirement, and it would not be possible for Mr. Cline to reach the
public works shop within 10 minutes.
Matt Thiesen, Water/Sewer Collection System Superintendent, noted that
the response time was established based on the fact that basements begin
flooding 45 minutes after the Chestnut Street lift station goes down. He
noted that he is in the process of surveying other communities for
information regarding emergency response time and pager/on-call
requirements. In addition, he stated that when he drove from the residence
in question to the public works shop, it took 14.5 minutes.
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY BRUCE
THIELEN TO KEEP THE CURRENT 10 -MILE DRIVING DISTANCE TO THE CITY
SHOP POLICY BASED ON THE FINDING THAT PRECEDENTS HAVE BEEN SET
IN THE PAST WITH THE HIRING OF OTHER WATER/SEWER COLLECTION
SYSTEM EMPLOYEES AND THE REQUIREMENT WAS ESTABLISHED TO
SERVE THE NEEDS OF THE PUBLIC.
Before voting on the motion, Tim Connors, I.U.O.E. Local 49 representative
for the city employees, requested permission to address the Council on behalf
of Rich Cline. He stated that none of the 30 cities in the metro area which he
represents have a residency requirement, and it was his view that the policy
was unreasonable. In addition, he noted that it was Mr. Cline's
understanding that he would be first responder to emergencies; and since he
hasn't been given that opportunity, he should not be required to abide by the
10 -mile policy.
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Council Minutes - 10/27/97
Council explained that employees were not promised a specific number of
emergency calls but were required to live within 10 miles to respond to calls
if needed.
Rich Cline explained that he has always made himself available to the City
and, according to the Public Works Director, was considered to be the first
responder to emergencies. However, very few calls had been received during
his employment, including the three years he lived within city limits. In
addition, he noted that no one had ever specified the shop or a specific place
that must be reached within 10 minutes. The home he proposed to purchase
is 8.2 miles from the city limits, which is the same distance as his previous
home in Big Lake; however, the actual drive time would be faster due to easy
access to the freeway.
A vote on the previously -made motion was then taken: Motion carried
unanimously.
.• 1 I a .I I . •• lk � ..
In his report to Council, the Public Works Director noted that in preparation
of replacing two worn out plows, $10,000 was placed in the 1998 budget. Due
to the long delivery time for snow plows, it was recommended that new plows
be purchased as soon as possible from Little Falls Machine at a price of
$5,415 each.
A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY BRUCE
THIELEN TO AUTHORIZE REPLACEMENT OF THE TWO NORWEGIAN PLOWS
WITH TWO FALLS MODEL TER -12 TRIP EDGE REVERSIBLE PLOWS AT A
TOTAL COST OF $11,533.95, INCLUDING SALES TAX, FROM LITTLE FALLS
MACHINE, INC. Motion carried unanimously.
12. Consideration of purchase of snow plow for 4 -wheel drive Case loader.
In his report to Council, the Public Works Director recommended that
authorization be given to add an all -hydraulic plow and quick hitch to the
new Case loader rather than the 936 Cat as previously planned, which would
save approximately $6,500.
A MOTION WAS MADE BY ROGER CARLSON AND SECONDED BY CLINT
HERBST TO AUTHORIZE ADDING AN ALL -HYDRAULIC 9 -FT PLOW AND
QUICK HITCH TO THE CASE LOADER AT A COST OF $4,483.65, INCLUDING
SALES TAX. Motion carried unanimously.
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Council Minutes - 10/27/97
13. Consideration of bills for the last half of October, 1997,
A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY ROGER
CARLSON TO APPROVE THE BILLS FOR THE LAST HALF OF OCTOBER AS
PRESENTED. Motion carried unanimously.
14. Other matters.
A. Councilmember Clint Herbst requested that Council identify which of
the annexation criteria offered by the Township were not acceptable.
It was noted by other Council members that since the petitions had
already been forwarded to the Municipal Board, further discussion of
the issue should wait until a decision has been reached. No action was
taken.
A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY CLINT HERBST TO
ADJOURN THE MEETING. Motion carried unanimously.
Karen Doty
Office Manager
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