City Council Minutes 10-08-2018REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, October 8, 2018 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd
Hilgart
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Gabler moved approval of Consent Agenda including
moving 4C from Regular Agenda to 2M of Consent Agenda. Councilmember
Davidson seconded the motion. Motion carried unanimously.
C. Special Meeting Minutes from September 24, 2018
Councilmember Gabler moved approval of the special meeting minutes of
September 24, 2018. Councilmember Fair seconded the motion. Motion
carried unanimously.
Regular Meeting Minutes from September 24, 2018
Councilmember Gabler moved approval of the regular meeting minutes of
September 24, 2018. Councilmember Davidson seconded the motion. Motion
carried unanimously.
D. Citizen Comments
• Amanda Nelson, 4602 Cobblestone Court, requested that council forgive
penalties for unpaid utility bills. Ms. Nelson expressed concern that the
city did not contact her when her automatic credit card payment was
rejected. Mr. Oberg responded that when a card is rejected an automated
decline notice is sent to the customer's email address listed on the account.
Ms. Nelson noted that she did not check her email, nor did she open her
monthly utility bills that were mailed to her. The Council referred the item
to staff for review.
E. Public Service Announcements
• Fall Leaf Pick -Up will be on Saturday, November 3. This is a free service
for residents, however, they are required to use a compostable bag.
• Riverside Cemetery Clean -Up is scheduled for the last week in October.
A reminder to families that anything left on the ground will be removed
for clean-up.
• Construction Update — Matt Leonard provided an update on the
following:
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I . Street Lighting Project continues with bases being installed on
Chelsea and Washington.
2. Fallon Avenue Overpass project progresses with curb and gutter
being poured on 7th St. and Washington. Crews are also working on
the sanitary line on 7th St. at Fallon Ave. in order to install the
roundabout.
3. Chelsea Road project continues with sodding and planting of
boulevard trees. Staff had discussion with the contractor and the road
is not open as of yet. The contractor is responsible for the safety of
the roadway and since the roundabout is not open, the road will not
be open to through traffic.
F. Council Liaison Updates
• IEDC — Mayor Stumpf provided an update of the meeting was held on
September 25. There was a presentation from Central MN Jobs and
Training Coordinator. Liz Calpus was appointed to the committee. There
was a Manufacturing Appreciation breakfast held with good attendance.
• Parks and Recreation Commission — Councilmember Fair commented
on the meeting held September 27. The commission voted for the option
that located the splash pad in Pioneer Park. The commission also
expressed that a parking lot should be installed with the splash pad. The
BCOL plan was reviewed and plans for 2019 were discussed. The
commission also discussed the importance of the Monticello Arts
Initiative.
• Planning Commission — Councilmember Gabler gave a brief update of
the one public hearing that was held regarding a Comprehensive Plan
Amendment from places to shop to places to live.
• Councilmember Gabler gave a brief update of her trip to Washington D.C.
for I-94 Coalition.
• BCOL — Tom Pawelk, Parks Superintendent, gave an update of the past
meeting. He noted that the group reviewed the traffic study that was
presented to the county; discussed the plans and specifications for the first
phase of the athletic fields; and had a recap of the Color Me Fall event.
G. Department Updates
• Jeff O'Neill, City Administrator, gave an update on the following:
1. Xcel Energy requested an extension of five months for Integrated
Resource Plan. On October 23 and October 24 preliminary results will be
provided and there will be an opportunity for feedback.
2. A letter of support was provided for the "Build Grant" for funding of St.
Michael to Albertville connection.
3. Stephen Burg, Wright County Emergency Response Manager, is retiring.
4. Matt Leonard provided an update on the Fire Station construction and the
soccer club building. Mr. Leonard noted that staff is addressing concerns
of the soccer club regarding parking, lighting, and safety of facility. The
soccer club noted that they need approximately 100 parking stalls. The
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city can provide close to that number. Staff is also looking at ways to add
lighting.
5. Angela Schumann provided a recap of an update that was provided to the
Monticello Township board. The items included: status of the Highway 25
Coalition; the upcoming Comprehensive Plan Update; Monticello's
perspective on Ditch 33; project updates on the Fallon Avenue Overpass;
proposed wetland banking project; Haven Ridge residential development;
and the Bertram Chain of Lakes project.
6. Angela Schumann requested that council appoint a representative for a
Safe Routes to School workshop that is scheduled. Councilmember Fair
volunteered as representative with Councilmember Gabler being alternate.
• Introduction of Dan Klein, Emergency Services Coordinator — Fire Marshal
• Pam Loidolt provided an update of activities at the Senior Center.
2. Consent Agenda:
Councilmember Fair moved approval of the Consent Agenda including moving 4C
to 2M. Councilmember Davidson seconded the motion. Motion carried
unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $1,289,104.84.
B. Consideration of approving new hires/departures. Recommendation: Approved
hires for MCC and departures for MCC and Liquor Store.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: No report this cycle.
D. Consideration of adopting Resolution 2018-82 approving the issuance of a lawful
gambling off-site premise permit to Monticello Lions Club at the VFW Post 8731
on November 3, 2018. Recommendation: Adopted Resolution 2018-82
approving the off-site premise permit.
E. Consideration of appointing an additional election judge for the 2018 General
Election. Recommendation: Appointed Mary Rausch as election judge for the
2018 General Election.
F. Consideration of appointing Elizabeth Calpas as the Chamber of Commerce and
Industry representative to the IEDC with a term ending December 31, 2018.
Recommendation: Appointed Elizabeth Calpas to the IEDC Board.
G. Consideration of approving an application for an On -Sale Liquor License for
Northwoods Entertainment LLC, dba Emagine Monticello Theater, 9375 Deegan
Ave., Monticello, MN. Recommendation: Approved the liquor license for
Northwoods Entertainment LLC, dba Emagine Monticello Theater.
H. Consideration of approving a full-day closure of City Hall and Public Works
facilities on Monday, December 24, 2018. Recommendation: Approved the
full-day closure of City Hall and Public Works on Monday, December 24,
2018.
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I. Consideration of authorizing the preparation of an Environmental Assessment
Worksheet (EAW) for the proposed Trident senior living development.
Recommendation: Authorized the preparation of an Environmental
Assessment Worksheet (EAW) for the proposed Trident senior development,
subject to a deposit in the amount of $31,959.
J. Consideration of approving Change Order Nos. 4-10 resulting in reduction of
$7,392.60 for the Fallon Avenue Overpass Project, City Project No. 16C006.
Recommendation: Approved Change Order Nos. 4-10 for the Fallon Avenue
Overpass Project, City project No. 16C006.
K. Consideration of approving a request for a PUD (Planned Unit Development)
Adjustment to accommodate directional signage at the Monticello High School
Addition site. Applicant: Monticello Public School District 882/Monticello High
School. Recommendation: Adopted Resolution 2018-84 approving an
adjustment to the PUD for Monticello High School per the conditions as
identified in Exhibit Z.
L. Consideration of approving the purchase of new fire rescue/wildland gear for
Emergency Response Solution in the amount of $16,200. Recommendation:
Approved the purchase of new rescue/wildland gear in the amount of
$16,200.
M. Consideration of authorizing staff to request proposals for purchase and
rehabilitation of the Ellison House for single family use. Recommendation:
Authorized staff to prepare request for proposal application material to be
provided to parties interested in the purchase and renovation of the Ellison
Home for single family, owner occupied use.
3. Public Hearinp-s:
A. Public Hearing — Consideration of adopting Resolution 2018-83 approving
assessments for the Chelsea Road Utility and Street Improvements, City Project
No. 17CO01
Shibani Bisson, WSB, gave a presentation on the improvement project including
the cost and assessments. The project is substantially complete with utility work,
streets paved, and sod placed. The final wear course paving will take place the
week of October 15. There was some discussion about the new four-way stop at
Chelsea Road and Cedar Street. Mayor Stumpf questioned whether they stop
signs could be lit for more awareness — specifically on the Chelsea side where it is
new. Ms. Bisson noted that this is something they can review and bring back to
council and added that advance signage and flags will be utilized. Matt Leonard
added that the installation of these signs can be done in-house.
Ms. Bisson reviewed the assessment rates which is a reduction from what was
presented in February at the improvement hearing. The cost of the project is
$21410,000 with $613,910 being assessed. There is a state property located within
the project and MnDOT will be invoiced for the assessed amount since the
assessment cannot be levied on state property. The assessment is for ten years and
has an interest rate of 5%.
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Mayor Stumpf opened the public hearing. No one testified. Mayor Stumpf closed
the public hearing. In addition, there were no objections received prior to the
public hearing.
Councilmember Fair moved adopting of Resolution 2018-83 approving
assessments for Chelsea Road Utility and Street Improvements, City Project
No. 17C001. Councilmember Hilgart seconded the motion. Motion carried
unanimously.
4. Regular Agenda:
A. Consideration of approving Lease Agreement between the City of Monticello
Parks Department and the City of Monticello EDA for 349 West Broadway
(Fred's Auto)
Mayor Stumpf requested that 4A and 4B be discussed as one item but voted on
separately. Matt Leonard gave a presentation on the Monticello Arts Initiative
(MontiArts) and the potential lease agreement for space at 349 West Broadway
(old Fred's Auto building). MontiArts is currently in need of adequate space for
classes, workshops, and other programming needs. The building at 349 West
Broadway has been vacant for 10 years. Staff is in the opinion that this a good
space for the work of the Arts Consultant as it is in the heart of the community
and will provided space for storage of art supplies and donated materials. In
addition, having a dedicated space for the arts demonstrates the city's
commitment to arts when applying for grants.
Tom Pawelk gave a brief history of the progress of MontiArts including all of the
successful events, activities, programs, and projects. He presented the cost of
building repair that will be completed by public works staff. The total cost of
improvements is expected to be $6,730.
Mayor Stumpf expressed his concern about spending money on this item when
there is a current need for additional employees and/or equipment.
Councilmember Fair commented on the success of the program and the city's
responsibility to show the community its investment in the arts. He also feels that
the building on Broadway is a great choice because it is highly visible to the
community. Councilmember Hilgart added that, although he is supportive of the
arts initiative, he doesn't believe this building is adequate for a long term solution
and that there may be a better space available in the near future, such as Union
Speed and Style at 112 W. River Street. Angela Schumann responded that the
spaces owned by EDA were meant to be interim solutions to the space needs and
not a permanent solution. Jeff O'Neill mentioned that there is the possibility of
space in the fire station but this would not be available for another year.
Sue Seeger addressed the city council and explained what she would use the space
for. She mentioned that the building located at 349 West Broadway would be a
good fit for the program. Some of the reasons provided were: great location
downtown; only will be used part time; the projects are messy such as projects
that include concrete work; and with adequate space she would be able to seek
grant funding. Councilmember Gabler expressed her support for the program but
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had questions about the safety of the building, specifically the furnace.
Councilmember Hilgart concurred. She added that she would be in favor of
tabling the item for staff to consider other options and provide more details. Ron
Hackenmueller, Chief Building Official, commented that the hanging furnace was
a concern if people were going to be in the building during the winter months.
After some discussion among council Matt Leonard and Angela Schumann both
agreed that staff would review the item and bring back at a future date.
Councilmember Fair moved to table the item for staff to further review.
Councilmember Gabler seconded the motion. Motion carried unanimously.
B. Consideration of a request for Conditional Use Permit for Public Use in the F-3
sub -district of the CCD — Central Community District. Applicant: City of
Monti cel 1 o
Councilmember Fair moved to table the time. Councilmember Davidson
seconded the motion. Motion carried unanimously.
6. Adjournment:
By consensus, the meeting was adjourned at 8:16 p.m.
Recorder: Jennifer Schreiber
Approved:
Attest:
City Administrator
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