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Planning Commission Minutes 09-06-1988 . MINUTES REGULAR MEETING - MONTICELLO PLANNING COMMISSION Tuesday, september 6, 1988 - 7:30 p.m. Members Present: Richard carlson, Richard Martie, Mori Molane, Dan McConnon. Members Absent: Cindy Lemm Staff Present: Gary Anderson, Jeff O'Neill. 1. Meeting called to order by Chairman Richard Carlson at 7:34 p.m. 2. As no minutes were sent out with the agenda, there were no minutes to consider. 3. Public Hearing - A variance Request to Allow Expansion of an Existing parking Lot up to within the Five (5) Foot Green Area Setback Requirement. Applicant, Monticello Eduplay Child Care Center. . Mr. Ken Canton was present to propose the variance request to allow construction of a parking lot expansion of an existing parking lot up to within the five foot green area requirement. The proposed parking lot expansion would allow a redesign of the existing parking spaces and allow the employees only to park in this new parking lot area. We do, however, have public utilities which run beneath this area which Mr. Canton is proposing for the new parking lot. The City Attorney, Tom Hayes, will be drafting a document regarding whose responsibility it is for the upkeep and restoration and/or repair of this area in the public utility easements. With no input from the public, Chairman Richard Carlson then turned the meeting over for any input from the Planning Commission members. Mr. Dan McConnon questioned backing out of this new parking lot onto part of the hard surfaced parking area for the Wendy's fast food restaurant. This area of Wendy's parking lot is primarily set up to allow movement of semi-truck tractors in and out of their existing parking lot. The agreement which Mr. Hayes will be drafting will cover the usage of all three property owners involved. with no further input from the public or Planning commission members, motion was made by Mori Malone, seconded by Dan McConnon, to approve the variance request to allow expansion of an existing parking lot up to within the five foot green area setback requirement. Motion carried unanimously with Cindy Lemm absent. 4. Public Hearing - A variance request to allow a pylon sign to be constructed in excess of the maximum sign square footage and height requirements. Applicant, Tom Thumb store. . Mr. Jack Lawrence, owner of Sign crafters Sign company, was present to propose his applicant's (Tom Thumb store) request to allow a pylon sign to be constructed in excess of the maximum sign square footage and sign height requirements. The trend in the Tom Thumb food store chain is that 1 Planning Commission Minutes - 9/6/88 . the petroleum supplier is having their own sign and the Tom Thumb food store also has their own separate identification pylon sign. The main objective of the additional sign height and square footage requirements is to get some sort of visual contact from the freeway, either eastbound or westbound on Interstate 94. Mr. Lawrence noted that there were several other cases which variances were applied for and approved for additional sign height and/or sign square footage. Chairperson Richard Carlson then opened the meeting for any further input from the public. With no input from the public, he then opened the meeting for any input from city staff and/or Planning Commission members. Mr. Jeff O'Neill questioned using both signs together. Mr. Lawrence responded that the petroleum supplier, Phillips Petroleum company, would like its own identity. Chairperson Richard Carlson questioned if the property was within 800 lineal feet of 1-94. with no further input from the Planning Commission members and/or city staff, a motion was made by Dan McConnon, seconded by Richard Martie, to approve the variance request to allow up to 50 feet in height and up to 264 square feet of sign area for this pylon sign. Motion carried unanimously with Cindy Lemm absent. . Mr. MCConnon questioned if the City staff could look into what other communities are requiring in a major exposure of a freeway, highway, or other major highways with pylon sign height and square footage requirements and get back to them at some time in the upcoming meetings. 5. Public Hearing - A variance request to allow a parking lot to be constructed within the five foot green area requirement. A request to allow this parking lot to be constructed in two phases. Applicant, Bridge Water Telephone Company. Mr. paul Lutzke was present to propose Bridge Water Telephone company's variance request to be allowed to construct a parking lot in two phases and also to be allowed to construct the parking area up to within the five foot green area requirement. . With no further input from the public, Chairperson Richard carlson then opened it up for any input from the City staff and/or the Planning Commission members. Mr. Jeff O'Neill indicated that he felt that there were too many variance requests and that the applicant should redesign their parking lot so as to limit the number of variance requests in their application. Mr. Paul Lutzke questioned if some other type of material could be put in the green area proposed in front of their building, as the problem that they have when snow falls is the snow and salt is plowed off of Highway 25 onto their shrubs in front of their building and more or less kills their shrubs in the spring. Mr. Dan MCConnon questioned the relocating of the current west access to this proposed residential lot. Mr. Gary Anderson, zoning Administrator, indicated to Mr. MCConnon that in all likelihood a relocation of this existing driveway cut could not be 2 . . . Planning commission Minutes - 9/6/88 relocated, as the State has already granted one access, and the relocation may not be to their satisfaction. Mr. Jeff O'Neill questioned if the Department of Transportation would allow even the use of this access for another use other than the single family use that is currently there. With no further input from the Planning Commission members and/or City staff, a motion was made by Richard Martie, seconded by Mori Malone, to table the variance request to allow a parking lot to be constructed within the five foot green area requirement and to table the request to allow a parking lot to be constructed in two phases. Motion carried unanimously with Cindy Lemm absent. Reason for tabling of the request is that the applicant should go back and see if the parking lot can be reconstructed so as not to require as many variances as was presented in their first request. 6. Rezoning request to rezone a lot from R-l (single family residential) to R-2 (single and two family residential). If rezoned, a request to replat this residential lot into eight townhouse lots and one common area lot. If replatted, a conditional use request to allow up to eight townhouses on an R-2 (single and two family residential lot). Applicant, Floyd Markling. Mr. Floyd Markling was represented by one of the attorneys, Mr. Brad Larson, of the Metcalf and Larson law firm. Mr. Larson indicated to planning commission members Mr. Markling's request to rezone the existing unplatted lot of record, which was the former Betty Grossnickle single family residence, from R-l (single family residential) to R-2 (single and two family residential) zoning. The applicant, Mr. Markling, is proposing to build eight townhouses, with four of them being continuous on each side of a private road going up to service these townhouses. If the property is approved for rezoning, Mr. Markling is seeking a request to replat this existing residential lot to be replatted into eight townhouse lots and one common area lot. If it is allowed to be replatted, a conditional use request to allow up to eight townhouses on an R-2 (single and two family residential) lot. Jeff O'Neill indicated to Planning Commission members that the developer has met or exceeded all of the minimum setback and building square footage requirements. with no further input from the public or from the Planning Commission members or City staff, motion was made by Richard Martie, seconded by Dan McConnon, to approve the rezoning request to rezone a lot from R-l (single family residential) to R-2 (single and two family residential). Motion carried unanimously with Cindy Lemm absent. Motion by Mori Malone, seconded by Dan MCConnon, to approve a request to replat this residential lot into eight townhouse lots and one cornmon area lot. Motion carried unanimously with Cindy Lemm absent. Motion by Dan McConnon, seconded by Richard Martie, to approve the conditional use request to allow up to eight townhouses on an R-2 (single and two family residential) lot. Motion carried unanimously with Cindy Lemm absent. 3 . . . Planning Commission Minutes - 9/6/88 7. Simple subdivision request to subdivide one unplatted lot into two unplatted lots. Applicant, Tom Holthaus. Mr. Tom Holthaus was not present to propose his simple subdivision request. Zoning Administrator, Gary Anderson, indicated to planning Commission members Mr. Holthaus's request to subdivide off the portion of where the existing house currently sits with sufficient land area there to meet or exceed the minimum lot area of 12,000 sq ft that is required by ordinance. The remainder of this unplatted residential land would go into an outlot of which Mr. Holthaus could resubdivide at some point in time in the future. Chairperson Richard Carlson then opened the meeting for any input from the public. There being no input from the public, motion was made by Dan McConnon, seconded by Mori Malone, to approve the simple subdivision request to subdivide one unplatted lot into two unplatted lots. By platting, the condition to this being platted, we eliminate the metes and bounds description for this unplatted residential lot, therefore, having a subdivision plat with lots and blocks within this plat. In this case, it would be one block with one lot in it and an outlot within this subdivision plat. The motion carried unanimously with Cindy Lemm absent. 8. Tabled request for a preliminary plat review for a proposed new subdivision plat. Applicant, Charles Ritze. Mr. Charles Ritze was present to propose that his tabled preliminary plat request be brought forth to the Planning Commission members again with the suggestive comment from the planning Commission members and the City Council members being that he work out something with this adjoining property owner to the north, Mr. Reinhold Yager. Mr. Ritze had indicated that he has been able to work out an agreement with Mr. Yager, also represented by his two sons. Having heard from Mr. Ritze, Mr. Carlson then opened the meeting for any information from the public. The only information coming from the public was approval from the yagers that they had come to an agreement with Mr. Ritze on this proposed preliminary plat request. Motion by Dan MCConnon, seconded by Mori Malone, to approve a preliminary plat request for a proposed new subdivision plat. Motion carried unanimously with Cindy Lemm absent. ADDITIONAL INFORMATION ITEMS 1. Site plan review - 28-unit subsidized elderly apartment building. Mr. Brad Larson was present to propose the site plan for the proposed new 28-unit subsidized elderly housing complex. Mr. Larson indicated the proposed minimum rents for these new apartments would be approximately $220 to $230 per month per unit. Mr. Larson's proposed site plan was, however, laid out with less than the minimum parking stalls as required by ordinance, minimum driveway aisle width, and less than minimum parking space size requirement. 4 . . . Planning Commission Minutes - 9/6/88 The planning Commission members were supportive of Mr. Larson's 28-unit subsidized elderly project site plan, but they felt that Mr. Larson should contact his architect and come back with a more revised layout to limit the number of variances that would be needed. 2. Landscaping requirements update. Mr. Jeff O'Neill updated the planning Commission members on the development of the possible reduction as to the landscaping ordinance. 3. Building exterior requirements update. Mr. Jeff O'Neill updated the Planning Commission members on some proposed changes to the building exterior requirements. 4. Variance request to allow construction of a garage addition within the front and side yard setback requirements. Applicant, James Cellette. council action: No action necessary, as there was no appeal. 5. Variance request to allow construction of a new detached garage within the side yard setback requirement. Applicant, Kermit Bensen. Council action: No action necessary, as there was no appeal. 6. variance request to allow two driveway curb cuts in excess of the maximum allowed. Applicant, M & P Transport. Council action: No action necessary, as there was no appeal. 7. variance request to allow a driveway to be reconstructed within the side yard setback requirement. Applicant, Michael Wieber. Council action: No action necessary, as there was no appeal. 8. variance request to allow placement of a pylon sign within the setback requirement from a public right-of-way. Applicant, J & K properties. COuncil action: No action necessary, as there was no appeal. 9. Motion by Dan Mcconnon, seconded by Mori Malone, to set the next tentative date for the Monticello Planning Commission meeting for October 4, 1988, 7:30 p.m. 10. Motion by Dan McConnon, seconded by Mori Malone, to adjourn the meeting. The meeting adjourned at 10:34 p.m. Respectfully submitted, Ga~~ zoning Administrator 5