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City Council Minutes 02-14-2022REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, February 14, 2022 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Lloyd Hilgart, Jim Davidson, Bill Fair, Charlotte Gabler, and Sam Murdoff Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Hilgart called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Gabler moved approval of the agenda with the addition of item 2W. Councilmember Davidson seconded the motion. Motion carried unanimously. C. Approval of Meeting Minutes • Special Meeting Minutes from January 24, 2022 • Regular Meeting Minutes from January 24, 2022 Councilmember Gabler moved approval of both sets of minutes. Councilmember Fair seconded the motion. Motion carried unanimously. D. Citizen Comments Scott Cutsforth, 8634 Fairhill Lane, addressed the City council regarding the use of ATVs within City limits. Jennifer Schreiber, City Clerk, noted that she is collaborating with Tom Pawelk, Parks & Recreation Director, to develop a revised ordinance that would allow the use of Class 2 ATVs in certain locations of the City. E. Public Service Announcements • Presidents Day holiday hours were noted. • Spring Tree Sale orders are due by March 11. • MonticellGLOW parade February 26, 2022. • The Monticello Community Center offered the Kids Lifting Certification class which allows children full access to fitness area. • A second session of winter MCC swimming lessons were added to the schedule. F. Council Liaison Updates • EDA — Councilmember Davidson provided an update on the January 26 meeting and the February 9 meeting. Items discussed included: WSB relocation contract; appraisal services contract; update on Otter Creek Business Park Plats; adopted resolution requesting City Council to set a City Council Minutes: February 14, 2022 Page 1 1 6 public hearing to establish TIF District 1-44 and approved a contract with Northland Securities. • Parks, Art & Recreation — Councilmember Murdoff noted that PARC discussed a parking lot at Bertram Chain of Lakes, park dedication, a park in Featherstone, and an updated ATV ordinance. • IEDC — Councilmember Fair noted that the IEDC reviewed their action statement and goals for 2022. They also discussed recruitment of new members. • Planning Commission — Councilmember Gabler gave an update of the Planning Commission meeting held February 2. Items on the agenda included: conditional use permit for Rustech, 2022 Zoning Map, and an update from the Fire Marshal. • BCOL — Councilmember Davidson stated that the group discussed the parking lot, the upcoming season, RV sites, and items that were purchased for the park. G. Department Updates • FiberNet/Arvig Quarterly Update — Mark Birkholz, Arvig, provided the fourth quarter update along with the annual review. 2. Consent Agenda: Councilmember Fair moved approval of the Consent Agenda with the addition of item 2W. Councilmember Davidson seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Action taken: Approved the bill and purchase card registers for a total of $1,772,748.75. B. Consideration of approving new hires and departures for city departments. Action taken: Approved hires for Hi -Way Liquor, MCC, Public Works, Parks, and City Hall. C. Consideration of approving the sale/disposal of surplus city property for the Parks and Recreation Department. Action taken: Approved as presented. D. Consideration of approving an upgrade to the security camera systems at the liquor store and community center for a not -to -exceed amount of $70,598.20. Action taken: Approved an upgrade to the security camera systems at the liquor store and community center for a not -to -exceed amount of $70,598.20. E. Consideration of approving a revised purchasing policy. Action taken: Approved the revised purchasing policy. F. Consideration of approving a contract with Marco Technologies, LLC for co - managed IT services for a three-year term for a one-time onboarding fee of $8,084 and monthly cost of $3,676.63. Action taken: Approved the contract with Marco Technologies, LLC for managed IT services. City Council Minutes: February 14, 2022 Page 2 1 6 G. Consideration of approving 2021 Operating Transfers. Action taken: Approved the 2021 operating transfers. H. Consideration of approving membership in 1-94 Coalition in the amount of $7,227.50. Action taken: Approved membership in the 1-94 Coalition. Consideration of approving payment of 2022 Central Mississippi River Planning Partnership dues in the amount of $7,143. Action taken: Approved membership in the Central Mississippi River Planning Partnership. Consideration of adopting Resolution 2022-08 endorsing WashburnPOS's submittal of a Job Creation Fund (JCF) grant application to MN -DEED in the amount of $408,000 related to a proposed facility expansion. Action taken: Adopted Resolution 2022-08 endorsing WashburnPOS's submittal of a Job Creation Fund grant application. K. Consideration of adopting Resolution 2022-09 calling for a Public Hearing on the proposed Establishment Tax Increment Financing District No. 1-44 within the Central Monticello Redevelopment Project No. 1, and the proposed adoption of the Tax Increment Financing Plan for the District. Action taken: Adopted Resolution calling for a Public Hearing on Tax Increment Financing District 1-44. L. Consideration of adopting Resolution 2022-10 authorizing submission of 2022 Outdoor Recreation Grant application to the Department of Natural Resources for Bertram Chain of Lakes Park Improvements. Action taken: Adopted Resolution 2022-10 authorizing submission of the 2022 Outdoor Recreation Grant application. M. Consideration of adopting Resolution 2022-11 calling for a public hearing on March 28, 2022 for vacation of drainage and utility easements as legally described for Otter Creek Crossing and Otter Creek Crossing 4t" Addition. Action taken: Adopted Resolution 2022-11 calling for a public hearing for vacation of drainage and utility easements for Otter Creek Crossing and Otter Creek Crossing 4t" Addition. N. Consideration of authorizing preparation of an Industrial Land Feasibility Analysis by Bolton & Menk as a component of the CET Strategic Transition Plan. Action taken: Approved the preparation of an Industrial Feasibility Analysis by Bolton & Menk at a not -to -exceed cost of $40,000 with final contract terms and conditions to be negotiated by the City Administrator. 0. Consideration of authorizing a Request for Proposal for completion of the Strategic Transition Plan Summary as a component of the CET Strategic Transition Plan. Action taken: Authorized RFP for completion of the Strategic Transition Plan Summary. P. Consideration of approving a Conditional Use Permit for Cross/Joint Parking Easement in the Central Community District (CCD). Applicant: Bill and Penny Burt. Action taken: Approved a Conditional Use Permit for Cross/Joint Parking City Council Minutes: February 14, 2022 Page 3 1 6 Easement in the Central Community District for PIDs 155-010-032020 and 155- 010-035040, based on findings in Planning Commission Resolution PC -2022-03, and with the conditions identified in Exhibit Z of the Council report. Q. Consideration of adopting Ordinance 769 adopting the 2022 City of Monticello Official Zoning Map. Action taken: Adopted Ordinance 769 adopting the 2022 Official Zoning Map. R. Consideration of authorizing the purchase of a used 2017 Elgin Pelican Street Sweeper for a cost of $150,000 and declaring the 1996 Elgin Pelican Street Sweeper as surplus. Action taken: Authorizing the purchase of a 2017 Elgin Pelican Street Sweeper for a cost of $150,000 and declared the 1996 sweeper as surplus. S. Consideration of approving a contract with Rolstad Construction Company for the extraction of materials. Action taken: Approved a contract with Rolstad Construction Company for the extraction of materials. T. Consideration of adopting Resolution 2022-12 approving plans and specifications and authorizing advertisement for bids for the 2022 Street Improvement Project, City Project 22C001. Action taken: Adopted Resolution 2022-12 approving plans and specifications and authorizing advertisement for bids for 2022 Street Improvement Project. U. Consideration of authorizing Stanley Access Technology and Russel Security to install ADA door upgrades and key fob access at the Monticello Community Center in the total amount of $30,493. Action taken: Authorized Stanley Access Technology and Russell Security to install ADA door upgrades and key fob access at the community center. V. Consideration of approving a lease agreement with the Monticello Chamber of Commerce and Industry for an office suite in the new DMV Building ADA Prairie Conference Center). Action taken: Approved a lease agreement with the Monticello Chamber of Commerce and Industry for office suite in DMV Building. W. Consideration of authorizing entering into a Lease Agreement with Preferred Title for use of a portion of the former DMV Building (119 3rd Street East) for file storage. Action taken: Authorized a lease agreement with Preferred Title for use of 119 3rd Street East. 3. Public Hearings: A. PUBLIC HEARING: Consideration of adopting Resolution 2022-13 ordering improvement and authorizing preparation of plans and specifications for the 2022 Sidewalk Improvement Project, City Project 22CO01 Matt Leonard, City Engineer/Public Works Director, gave a brief presentation on the project which is a part of the 2022 Street Improvement Project. There were four areas noted for improvement: 4th Street, Walnut Street & 4th Street, City Council Minutes: February 14, 2022 Page 4 1 6 Washington Street, and Chelsea Road. The total project cost is $121,215 with $29,247 being assessed to property owners. The project will be bid with the 2022 Street Improvement project, which are due March 15, 2022. Construction will begin in May 2022, with substantial completion in July 2022. Mayor Hilgart opened the public hearing. No one testified. Mayor Hilgart closed the public hearing. There was minimal discussion among City Council. Councilmember Gabler moved to adopt Resolution 2022-13 ordering the improvement and authorizing preparation of plans and specifications for the 2022 Sidewalk Improvement Project. Councilmember Davidson seconded the motion. Motion carried unanimously. B. PUBLIC HEARING: Consideration of adopting Resolution 2022-14 approving the establishment of Tax Increment Financing District No. 1-42 (Headwaters Apartment Prosect) within the Central Monticello Redevelopment Project No 1; and the adoption of the Tax Increment Financing Plan relating thereto Jim Thares, Economic Development Manager, provided a brief overview of Tax Increment Financing District 1-42 for Headwaters Development's proposed senior apartment development. The project includes a 108 -unit rental multi- family housing facility. The total cost of the project is estimated at $23.6 million, and Headwaters Development indicated that it will not proceed with the proposal without the public assistance. The property is owned by the EDA. Michael Hoagberg, Headwaters Development LLC, addressed the City Council and briefly discussed the two projects proposed for the site and noted the development responds to the demand for more independent senior living options. The applicant hopes to start construction in May if everything goes as planned. Mr. Hoagberg noted that the preference is to construct the villas first. Tammy Omdahl, Northland Securities, serves as advisory to the City and the EDA on establishment of the district. Ms. Omdahl provided background information on the project and separating it into two separate TIF Districts, TIF District 1-42 and TIF District 1-43, the next item on the agenda. It is beneficial for the City and to the developer in keeping them separate due to the timing of the commencement of each of the portions as well as the requirement for an affordable housing district, or market rate project with an affordable component. If approved by the City Council, the EDA will approve at a later date and enter into an agreement with the developer. Ms. Omdahl also mentioned the potential of capturing increase in property taxes as a result of the development. Mayor Hilgart opened the public hearing. No one testified. Mayor Hilgart closed the public hearing. There was no discussion among City Council. City Council Minutes: February 14, 2022 Page 5 1 6 Councilmember Fair moved to adopt Resolution 2022-14 approving the establishment of TIF District 1-42 (Headwaters Apartment Project) and moved to adopt the Tax Increment Financing Plan. Councilmember Murdoff seconded the motion. Motion carried unanimously. C. PUBLIC HEARING: Consideration of adopting Resolution 2022-15 approving the establishment of Tax Increment Financing District No. 1-43 (Headwaters Villas Proiect) within the Central Monticello Redevelopment Project No. 1; and the adoption of the Tax Increment Financing Plan relating thereto Tammy Omdahl, Northland Securities gave a brief update on Tax Increment Financing District 1-43 for Headwater Development's proposed project of 60 - rental twin -homes. This project is related to TIF District 1-42. Due to slightly different developer ownership interests, the twin -homes were presented as a separate TIF District. The total project cost was estimated at $20.5 million, and Headwaters Development has indicated that it will not proceed with the proposal without the approval of the requested public financial assistance. Mayor Hilgart opened the public hearing. No one testified. Mayor Hilgart closed the public hearing. There was no discussion among City Council. Councilmember Davidson moved to adopt Resolution 2022-15 approving the establishment of Tax Increment Financing District No. 1-43 (Headwaters Villas Project) within the Central Monticello Redevelopment Project No. 1; and the adoption of the Tax increment Financing Plan relating thereto. Councilmember Fair seconded the motion. Motion carried unanimously. 4. Regular Agenda: 5. Adjournment: By consensus, the meeting was adjourned at 7:38 p.m. Recorder: Jennifer Schreiber Approved: " � tAft r�yazv_ Atte City Council Minutes: February 14, 2022 Page 6 1 6