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Parks Commission Agenda Packet 06-28-2007 l" .. 1. Call to Order AGENDA PARKS COMMISSION June 28, 2007 - 4:30 p.m. 'To enhance community pride through developing and maintaining city parks with a high standard of quality 11 2. Approve minutes of May 24, 2007 regular Parks Commission meeting. 3. Consideration of adding items to the agenda. 4. Citizens comments and requests. 5. Park Maintenance 6. Update: I) Fran Fair Recognition at Riverfest 2) Walk N Roll Turnout - Comments Received - 7. Preliminary discussion for items for 2008 budget. 8. Consideration of adding East River Street to the sidewalk grid system. 9. Discussion with potential Park Commission candidates 10. Adjourn O~Sl~ ~~ -. hJ~ -~ () ~ \Y"~ ~.~P~ VO--wn Parks Commission Minutes: 5/24/07 MINUTES PARKS COMMISSION Thursday, May 24, 2007 - 4:30 p.m. "To enhance community pride through developing maintaining City parks with a standard of quality." Members Present: Nancy McCaffrey, Larry Nolan, Rick Traver and Council Liaison Tom Perrault. Members Absent: Ben Hitter Others Present: Seth Nelson, Parks Superintendent. 1. Call to Order. Chair Larry Nolan called the meeting to order at 4:30 p.m. and declared a quorum present. 2. Approve minutes of April 26. 2007 rel!ular Parks Commission meetinl!. There were corrections to the minutes and follow up discussion on some items presented at the last meeting. Larry Nolan asked about the location for the downtown bike rack. The site owned by the HRA was okayed for the bike rack and it is proposed to place some picnic tables at the site as well. The approval was conditioned that if some type of development came up for the site, the bike rack would be removed. Seth Nelson noted the bike racks have not been put in place at any of the other proposed sites as he wanted to discuss whether the Parks Commission wanted the bike rack placed on a concrete platform. Seth Nelson said the reason they would add the platform was for maintenance reasons. The consensus of the Parks Commission is that before the staff puts in the concrete platforms they need to be sure the bike racks are located where they want them. Rick Traver asked about the prices for the old cemetery fencing. Seth Nelson reported that he had called a number of places and got a range of prices. An antique dealer in town quoted a price of$50/section. A dealer in Buffalo suggested a price of$200-$250/section. John Simola and Seth Nelson suggested starting with a price of $200/section. RICK TRAVER MOVED TO APPROVE THE MINUTES OF THE APRIL 26, 2007 REGULAR PARKS COMMISSION MEETING WITH CORRECTIONS. NANCY MCCAFFREY SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of addinl! items to the al!enda. The Parks Commission bus tour, Walk N Roll and Hillcrest Park equipment were added to the agenda. 4. Citizens comments and reauests. Seth Nelson stated he had received a request from the group who sponsors "Kids in the Park" to have a petting zoo. When he has more information on this item, Seth Nelson will bring it back before the Parks Commission. I Parks Commission Minutes: 5/24/07 5. Parks Maintenance. Seth Nelson reported on the maintenance work the Parks staff had completed. He talked about the ballfield use. Larry Nolan suggested that since the MCC is running the concessions, the Parks Commission should set if they could get a financial report from the MCC about the ballfield concessions. Seth Nelson noted the playground inspections are completed and the docks are in. Installation of the equipment for the added holes of disc golf at Par West should be done within the next week or two. Seth Nelson brought up that staff believes there was a homeless person who had been sleeping in the park shelter. They discovered that the door wasn't being locked because the clock on the automatic lock was not working. The Parks Department is beginning a pathway inventory noting the condition of the pathway segments and what areas are in need of repair. There are a number of areas that need milling out and crack filling. There is a segment by Meadow Oak that will need to be replaced entirely. Seth Nelson also reported that there are a number of cracks on the ISTEA bridge and the contractor will be out to check it. Some of the summer help is in place now and the rest will be on board by June 4th. 6. Update on fIllinl! vacancv on Parks Commission. The Parks Commission has not received any applications for the vacant position. Larry Nolan suggested that application forms be made available at the Parks Department booth on Walk N Roll. 7. Update on plans for recol!nizinl! Fran Fair's service to the City. Seth Nelson reported that the cost for a bronze marker would run close to $1,000 so he had checked the cost oflandscape rock with a design etched in. This would cost approximately $200. The proposed location of the marker would be on the east side at the beginning of the pathway in East Bridge Park. Nancy McCaffrey talked with the other gardeners and they suggested dedicating the perennial area in honor of Fran Fair. The Parks Commission discussed what should be etched on the marker and it was determined that Seth Nelson will check with the vendor and come up with a scene representative of the parks to be etched on the rock. The Parks Commission discussed the wording for the marker. It was suggested that the following be used: "In recognition of Fran Fair's commitment and service to the City of Monticello and its park system." A brochure providing information on Fran Fair's contribution to the community will be made up for the dedication ceremony. RICK TRAVER MOVED TO ORDER THE LANDSCAPE ROCK CONTAINING THE LANGUAGE THE PARKS COMMISSION HAD SELECTED AND WITH A BACKGROUND DEPICTING A PARK SETTING. NANCY MCCAFFREY SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. The Parks Commission discussed the budget needed for the dedication ceremony. An estimated cost for the landscape rock, refreshments and other expenses will be prepared and submitted to the City Administrator. Nancy McCaffrey will contact the Riverfest Committee to determine an appropriate time in the Riverfest activities for the dedication ceremony. Larry Nolan will draft an agenda for the dedication ceremony. Riverfest is scheduled for July 12-15, 2007. The Parks 2 Parks Commission Minutes: 5/24/07 Commission noted there may be a need for a special meeting to finalize the details for the dedication ceremony. Added Items: Park Tour: Seth Nelson submitted the following information from the Parks Commission tour conducted on May 9,2007. 1) Groveland Park: The Commission toured Groveland Park and the suggestion was made that an open air shelter be constructed at the park. Larry Nolan suggested contacting the Lions Club about assistance with the shelter. Some work was done on the parking lot to correct an area where water was standing. 2) Pioneer Park: Three trees were planted for markers for the cross country running trail. The Parks Department is also trying to get an automatic lock for the shelter at this park. 3) Hunters Crossing: It is proposed to start development of this park in 2008. 4) Water Tower Park: Parking lot would be constructed this year. The parking lot is the first step. There will be further planning for future development of the site. 5) East Bridge Park: The Parks Commission had looked at the park to determine a site for a marker in recognition of Fran Fair's service. The Parks Commission also discussed erecting a small gazebo at the park to be used for weddings. Walk N Roll: The Parks Department is booth #46 located in East Bridge Park. Rick Traver and Larry Nolan will be available to work. In addition to the giveaways, the booth will also provide the following: 1) Trail maps; 2) Application forms for the Parks Commission vacancy and 3) Brochures on the disc park. Hillcrest Park Equipment: The Parks Commission discussed a play structure for this area. The area is smaller size and is near the power lines. The Parks Commission felt the structure should be something unique that would generate a lot of activity such as climbing or crawling through tunnels. They also felt swings should be included as part of the playground equipment. Seth Nelson will contact a number of vendors to get some plans. He will try to have this information for the next meeting. Seth Nelson will also check with Xcel Energy as far as restrictions in the power line easement area. Nancy McCaffrey asked about resurrecting the skating rink at Hillcrest Park. Residents had expressed some interest in having an area flooded for skating. 8. Adiourn. RICK TRAVER MOVED TO ADJOURN. NANCY MCCAFFREY SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Recording Secretary 3 2008 BudJ!et - East Bridge Park Gazebo -~/.-, ~ - Shelter - Par West - cE....-cL-- 1.)./ u ~ ~ - BBQ grills - Par West - Shelter, BBQ grills - Groveland _ - L section for dock at Ellison Park_ LJ...-. cJ ~,$ C~ ~ G~ .. ,'')\ 1 - Dugout roofs for xcel _ \ - New roof on Xcel consession building ~~~ -NewroofonEllisonlogshelter_ r I ~-=+s~ wo-v..-Zd' do J - Tree Planting Program . - 8' Plasticol Picnic Tables ~ ~ .L.. ~ ~,/ 'b CQ ".--Y>_ ~ ~ ~ ~ - Pathway Maintenance~ =--..~ Co r-> DRAFT Certificate of Appreciation July 28, 2007 Draft Fran Fair Presented to Fran Fair in recognition of her long term contributions to the city of Monticello including: . Establishing, directing and maintaining the flower gardens in East Bridge Park since----------- . Member of the Monticello City Council from ---------to ------ . Member of the Monticello Parks Commission from ------to December 2006. Mayor of Monticello Date Draft Plaque Wordine Words engraved on stone set in East Bridge Park Gardens Fran Fair Flower Gardens Comments. We mayor may not want to have the dates on the certificate. They add something, but may not be necessary. The plaque wording should be very simple in my opinion. I am thinking that it is really the name of the East Bridge Park Flower Gardens that we are informing people that visit the area. I am thinking of the Eloise Butler Wild Flower Gardens in Theodore Wirth Park in Minneapolis. These are my thoughts at this time. Let's discuss. Larry Monticello Parks Monthly Completed Tasks June, 2007 - Garbage and bathroom run every Monday and Friday. - Chipping requests completed. - Cemetery stakings completed - Disc Golf course Completed at Par West Park - Riverside Cemetery chain link fence removal and install completed - Riverside Cemetery Wrought Iron Fence along East Side install - Clean up of ottercreek Park Completed - Playground inspections completed - Adjust dock at Ellison Park weekly - Benches and Picnic tables repaired and painted - Maintenance of ball fields every day - Weeding and spraying throughout parks - Mowing and weedwiping throughout week - Watering trees twice a week - Chipping recently planted trees - Replaced faucet at Ellison park bathroom - Cemetery marker placements completed - Removed graffiti at Meadow Oaks and Pioneer Park - Inspected several residents trees - Preperation for walk and roll - Added playsafe chips to West Bridge Park - Painted wall under Hwy 25 Bridge - Planted trees along 3rd and Walnut and along West end of Chelsea - Added rubberific mulch to par west climbing wall - Finished up 4th street landscaping - Removed batting cage net at Xcel - Repainted batting cage net poles and begin installing new net - Replaced 300' section of poly irrigation pipe at community center - Weeded and cleaned up planters throughout parks - Maintenance of mowers weekly - Seeded par west and placed straw moisture blanket over seeded areas - Replaced pitching rubbers and some bases at baseball/softball fields - Xcel ballfield cleanup - Orientation for all seasonal employees - Cleaned out grills throughout parks - clearing brush at par west for disc golf course - Patched and overlaid blacktop through Ellison Park Comments from 2007 Walk & Roll Event Below are some comments from individuals who stopped by the Parks Commission booth during the 2007 Walk & Roll event. The booth was at East Bridge Park. We had the most visitors that I have seen during the many Walk & Roll events that I have attended. The weather was warm and sunny and we had a great location. Ben Hitter and Larry Nolan were at the booth this year. . My comment is that the East Bridge Park parking area should be posted as a no parking area during the event. The entire east side ofthe area was full of parked cars. This prevented people on the walk from seeing all the many flowers and plants just east of the parking lot. . Comment: Freeway fields should have more parking provided. There are many cars on the street and on the undeveloped field next to the park during major events at the park. The individual stated that there should not be lights added to this field. This was from a resident who lives near the park. . Some areas by the path near Marquette Drive are not mowed. Can near by property owners mow the area? . One individual stated that he would like to see a path way or side walk on the west side of Highway 25 by the Ford dealer and beyond. People walk on that side of the highway as well as the west side. . One individual would like to have salted in the shell peanuts available at the ball fields. . One individual stated that he enjoyed the parks and pathways with his children and said that they were well maintained and "nice parks". They ride bicycles around the city and visit many parks. . The day after the event one individual sated that he needed a ride back from West Bridge Park to the start on the event (Hospital). He was with his grandson and they were both too tired to ride their bicycles or walk back. . My thanks to everyone who helped make this event a success! From my perspective it was well planned and executed. Comments recorded by Larry Nolan