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Planning Commission Minutes 07-05-1990 . . . MINUTES REGULAR MEETING - MONTICELLO PLANNING COMMISSION Thursday, July 5, 1990 - 7:00 p.m. Members Present: Dan McConnon, Richard Martie, Cindy Lemm, and Richard Carlson Members Absent: None staff Present: Gary Anderson, Jeff O'Neill, Diane Seifert 1. The meeting was called to order by Chairperson Dan McConnon at 7:02 p.m. 2. Motion was made by Cindy Lemm, seconded by Richard Carlson, to approve the minutes of the regular meeting held June 5, 1990. Motion carried unanimously. 3 . Public Hearinq--A variance request to allow construction of a detached garage within the side yard and rear yard setback requirements. Applicant, Cheryl Steinmetz. Gary Anderson, Zoning Administrator, explained to Planning Commission members and the public Cheryl Steinmetz's variance request to allow a detached garage to be built within the side and rear yard setback requirements. Jeff O'Neill, Assistant Administrator, then presented a video tape of the subject property. The video showed where the existing 14-foot driveway runs right up to the east side lot line. Ms. Steinmetz was proposing to place the garage 30 feet from the house to allow for snow to be pushed between her existing deck and the proposed garage. Zoning Administrator, Gary Anderson, gave to Chairperson Dan McConnon a letter which was received from the attorney of the adjoining property owner to the east, Julia Finley. The letter was then read and entered into the public record. There being no further input from the public, Chairperson Dan McConnon closed the public hearing. After discussion amongst Planning Commission members, a motion was made by Richard Carlson, seconded by Richard Martie, to approve the variance request to allow placement of the garage up to within 4 feet of the side lot line and up to within 15 feet of the rear lot line. Motion carried unanimously. Page 1 . Planning Commission Minutes - 7/5/90 The hardship was created by the placement of the house on the lot, and there already exists 24 feet of separation between Ms. Steinmetz's house and the Julia Finley house to the east. 4. Public Hearinq--A preliminary plat request for a commercial subdivision plat. Applicant, Stuart Hoqlund. . . Mr. Jeff O'Neill, Assistant Administrator, explained to Planning Commission members and the public Mr. Hoglund's request for a preliminary commercial subdivision plat. Mr. 0' Neill presented a video tape of the entire property showing existing drainage problems which occur just outside of this plat. Chairperson Dan McConnon then closed the public hearing and opened the meeting for discussion amongst the Planning Commission members. Discussion amongst the Planning Commission members centered around the drainage problems which were highlighted outside of this preliminary plat by Mr. O'Neill. With no further input from Planning Commission members, motion was made by Cindy Lemm, seconded by Richard Carlson, to approve the preliminary plat of the Minnie Point subdivision subject to City acquisition of proper drainage easements from properties impacted by the Minnie Point storm water. Also, the City is to work with the developer and the other property owners on the development of culverts consistent with City standards at locations noted. Motion carried unanimously. 5 . Public Hearing--A variance request to allow construction of a parkinq lot within the 5-foot curb barrier lot line setback requirement. Applicant, Wriqht County State Bank. Jeff O'Neill, Assistant Administrator, explained to Planning Commission members and the public Wright County State Bank's variance request to allow the development of a parking lot within the 5-foot curb to lot line setback requirement. The bank is trying to develop a new parking lot in the former location of the National Bushing Store and the Stokes Marine building, which is to be demolished. The proposed parking lot, as laid out, would encroach within the 5-foot lot line to curb requirement. Mr. Thor Meyer of Meyer-Rohlin & Associates, representing Wright County State Bank, was present to explain the parking layouts that he came up with under the original plan and under an alternative plan called Plan A. The original plan shows parking at a 35 degree angle with the creation of 45 stalls. The parking under Plan A is 45 degree angle parking which will have a total of 37 newly created parking spaces. Much of the discussion then centered around Page 2 . . . Planning Commission Minutes - 7/5/90 how the property would be landscaped, the type of materials that could be used, and the type of green landscaping that could be used and how it would last with the chlorides and salts which are plowed off the highway after a snowfall. Chairperson Dan McConnon then closed the public hearing and opened the meeting for input from the Planning Commission members. Discussion amongst the Planning Commission members centered on the types of landscaping that could be used. There being no further input from the Planning Commission members, motion was made by Richard Martie, seconded by Cindy Lemm, to approve the variance request to allow construction of a parking lot within the 5-foot parking lot curb to lot line requirement. Wright County State Bank is to work with City staff to come up with an appropriate type of landscaping to be placed in this parking lot. Motion carried unanimously. 6. Continued Public Hearinq--Consideration of ordinance amendment to hard surfacing and curbing requirement. Applicant, City of Monticello. Jeff O'Neill, Assistant Administrator, explained to Planning Commission members and the public the ordinance amendment which would allow the City to lessen the requirements of parking lot hard surfacing and curbing only as a conditional use permit. Mr. 0' Neill went through the requirements as outlined in the agenda supplement. Much discussion centered around the placement of curbing in certain areas that might be affected by drainage. It was the consensus that the plans be reviewed by the City Engineer, if needed, for his comments on whether curbing was needed in the areas that might be affected by drainage. Mr. 0' Neill explained the difficult thing for City staff members to determine is what are the usable areas of a business or industry in relationship to the nonusable areas for the requirements of hard surfacing and curbing. Chairperson Dan McConnon then closed the public hearing and opened the meeting for comments from the Planning Commission members. Discussion amongst the Planning Commission members centered around the determination of the useable areas of a business or industry which would require hard surfacing and curbing. Discussion also centered around the use of curbing within drainage areas and how that should be addressed. It was the consensus of the Planning Commission members that all plans go to the City Engineer for his review upon Page 3 . . . Planning Commission Minutes - 7/5/90 determination by City staff that he should review them. If the plans are not too complex in nature, they could be reviewed by the City staff and not sent to the City Engineer. With no further input from Planning Commission members, motion was made by Richard Carlson, seconded by Cindy Lemm, to approve the ordinance amendment lessening hard surfacing and curbing requirements as a conditional use in I-I and 1-2 zones. Motion carried unanimously. 7. New Planning Commission member interview. Mr. Mike Emberton, 508 Wright Street, was pyesent before the Planning Commission members to explain his ~equest to be a member of the Monticello Planning Commission. The Planning Commission members took no formal action at this time but explained to Mr. Emberton that the City Council will be considering his application along with the two other applications from Mr. Jon Bogart and Mr. Bruce Thielen at a special meeting on July 9, 1990, at about 6:15 p.m. ADDITIONAL INFORMATION ITEMS 1. Public Hearing--A variance request to allow construction of a garage addition wi thin the side yard setback requirement. Applicant, Ruth A. Anderson. Council action: No action required, as the request did not come before them. 2. Public Hearing--A variance request to allow a curb cut access within 40 feet from the intersection of two street right-of- ways. Applicant, JKMV Partnership and 21st Century Builders. Council action: No action required, as the request did not come before them. 3. New Planning Commission member interviews. Council action: Council voted in a tie to set a special meeting with the two Planning Commission applicants at an upcoming regular meeting. With Mr. Mike Emberton's application here, the City Council will be considering interviewing three prospective Planning Commission member applicants at a special meeting. 4 . Continued Public Hearing--Consideration of ordinance amendment to off-street parking requirements. Applicant, City of Monticello. Council action: No action required, as the request did not come before them. Page 4 . . . Planning Commission Minutes - 7/5/90 5. Motion was made by Cindy Lemm, seconded by Richard Martie, to set the next tentative date for the Monticello Planning Commission meeting for Tuesday, August 7, 1990, at 7:00 p.m. Motion carried unanimously. 6 . Motion was made by Cindy Lemm, seconded by Richard Martie, to adjourn the meeting. The meeting adjourned at 10:19 p.m. Respectfully submitted, 4J~.~ Gary "1\nderson Zoning Administrator Page 5