EDA Agenda - 07/13/2022 (Workshop)AGENDA
WORKSHOP MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Wednesday, July 13, 2022 — 5:00 p.m.
Academy Room, Monticello Community Center
Members: President Steve Johnson, Vice President Jon Morphew, Treasurer Tracy Hinz,
011ie Koropchak-White, Hali Sittig and Councilmembers Lloyd Hilgart and Jim
Davidson
Staff: Executive Director Jim Thares, Sarah Rathlisberger, Angela Schumann, and
Hayden Stensgard
1. Call to Order
2. Roll Call
3. Block 52 Funding Review
4. Block 52 Structural Analysis Proposal
5. Headwaters Country Club Manor Site Environmental Findings Update
6. Adjournment
EDA: 07/13/22
3. Consideration of Update of Block 52 Funding Assistance and Purchase and
Development Contract status (JT)
A. REFERENCE AND BACKGROUND:
This is an update regarding the Block 52 Purchase and Development Contract with
Deephaven Development. Due to the size, scale and complexity of the development
proposal, there are a few terms that are still being finalized. Staff and the developer
continue to work on these terms diligently and are making progress to an agreement.
Some but not all the terms that are being finalized are noted below as a general
category descriptor:
1. Final total increment amount to be paid to the developer
2. Final interest rate on the TIF revenue note payable to the developer
3. EDA land costs reimbursement amount
4. Final amount of pooled TIF dollars to be reimbursed to the developer for public
benefit cost items such as parking lot improvements, sidewalks and landscaping,
lighting, etc.
5. Phase II study costs division between developer and EDA
6. Timeline due to need for a Phase II Study to be completed with various reports
to MPCA and agency sign off
7. Liability language related to demolition activities
8. Mattress Store Sidewall Upgrades — discussion of providing fagade improvement
program grant dollars to Deephaven Development to complete fagade on the
newly exposed east wall of the mattress store through the fagade funding
program (grant dollars)
9. Claw back language related to performance stipulations in the MN -DEED
Redevelopment Grant in terms of new jobs
10. Others non major terms that have not been finalized
Al. STAFF IMPACT: There is a limited staff impact in updating the EDA regarding the Block
52 funding and Contract.
A2. BUDGET IMPACT: The budget impact from updating the EDA is minimal.
B. ALTERNATIVE ACTIONS:
1. No motion. Discussion only.
1
EDA: 07/13/22
C. STAFF RECOMMENDATION:
No staff recommendation is needed at this time.
D. SUPPORTING DATA:
A. TIF Spreadsheet prepared by Northland Securities, Inc.
May 31, 2022
Jim Thares
Economic Development Manager - City of Monticello
505 Walnut Street, Suite 1
Monticello, MN
Mr Thames,
WSB is pleased to submit this amended scope for the following services:
1) the precondition survey of 3 surrounding properties
a. exterior survey and report
b. interior survey and report
2) vibration monitoring plan
a. for demolition
b. for construction
3) vibration monitoring
a. for demolition
b. for construction
4) review of developer plans for Monticello, MN
a. Review and comment on demolition plans
b. Review and comment on construction plans
wsb
We feel we are a good fit to provide services for this project, as we have the experience and
knowledge to complete this project. Below is a summary of our proposed scope. Please feel free to
review and provide feedback to us at your earliest convenience.
Figure 1: Overall layout
I
L-
AM
Page 2
Figure 1 shows the overall layout of the buildings on this block. The six buildings in red are the
buildings set to be demolished (already in WSB's scope). The three buildings in yellow will remain
Buildings 1 and 7 share a common wall.
CONSULTANT SERVICES: SCOPEOF WORK
PHASE 1: Precondition Surve
Task 1a. — External Building Survey
Carl Osberg, PE will overview the external precondition survey on the project. An external survey will
be completed at each building deemed to be at risk during construction. Three buildings will be
surveyed before demolition. These surveys will serve as a standard for the building integrity before
any damages that may occur. The surveys will consist of a report with photo logs and descriptions of
existing defects as well as precautions need for the demolition and construction projects.
Task 1b. — Interior Building Survey
Carl Osberg, PE will overview the internal precondition survey on the project. An interior survey will
be completed at each building deemed to be at risk during construction. Three buildings will be
surveyed before demolition. These surveys will serve as a standard for the building integrity before
any damages that may occur. The surveys will consist of a report with photo logs and descriptions of
existing defects as well as precautions need for the demolition and construction projects.
Postcondition surveys will be performed if needed. Fee will be negotiated if necessary.
PHASE 2: Vibration Monitorinq Plan
Task 2a. — Demolition Vibration Monitoring Plan
Carl Osberg, PE will lead the development of a vibration monitoring plans for the Block 52 demolition.
The demolition monitoring plan will serve as a guideline to the vibration monitoring to ensure the
existing infrastructure is not negatively impacted. The plan will clearly state the vibration thresholds
and trigger levels for the monitor boxes. The plan will also include corresponding actions and
contingencies if vibration thresholds are reached.
Task 2b. — Construction Vibration Monitoring Plan
Carl Osberg, PE will lead the development of a vibration monitoring plans for the Block 52
construction. The construction monitoring plan will serve as a guideline to the vibration monitoring to
ensure the existing infrastructure is not negatively impacted. The plan will clearly state the vibration
thresholds and trigger levels for the monitor boxes. The plan will also include corresponding actions
and contingencies if vibration thresholds are reached.
PHASE 3: Vibration Monitoring
Task 3a. — Demolition Vibration Monitoring
Isaiah Stueber, EIT will head the demolition monitoring. We have assumed 2 monitor boxes for a
duration of 2 months each. If work is to take longer or more boxes are needed, WSB's expenses will
increase. This vibration monitoring will assist in limiting or minimizing damage to the structures during
demolition. The vibration monitoring will include trigger level vibration thresholds that will be
electronically recorded and automatically send to the Contractor and Engineer if any thresholds are
exceeded. If trigger thresholds are exceeded, work will stop until the vibrations are understood and
the demolition activity changes.
Task 3b. — Construction Vibration Monitoring
Isaiah Stueber, EIT will head the construction monitoring. We have assumed 2 monitor boxes for a
duration of 6 months each. If work is to take longer or more boxes are needed, WSB's expenses will
increase. This vibration monitoring will assist in limiting or minimizing damage to the structures during
Page 3
construction. The vibration monitoring will include trigger level vibration thresholds that will be
electronically recorded and automatically send to the Contractor and Engineer if any thresholds are
exceeded. If trigger thresholds are exceeded, work will stop until the vibrations are understood and
the construction activity changes.
PHASE 4: Review of Developer Plans
Task 4a. — Demolition Plan Review
Carl Osberg, PE and Sam Konieczny, PE, SE will review the contractor's demolition plan prior to
demolition. The plans will be reviewed to ensure the design is code compliant, meets vibration
threshold needs and minimizes impacts to existing infrastructure and services.
Task 4b. — Construction Plan Review
Carl Osberg, PE and Sam Konieczny, PE, SE will review the contractor's construction plan prior to
construction. The plans will be reviewed to ensure the design is code compliant, meets vibration
threshold needs and minimizes impacts to existing infrastructure and services.
Page 4
PROPOSEDFEE
We understand this project cost is based on an hourly rate not to exceed. No work in excess of the
Total Project Fee will be completed without prior written approval from the client. We propose to
complete this project for the below proposed fee below:
Total Project Fee: .............................................................................. $42,048
PHASE 2: Vibration Monitoring Plan
PHASE 1: Precondition Survey
Task
Lead
Task
Bill Rate
Lead
Hours
Bill Rate
Total
Task 1a — External Building
Survey
Carl Osber , PE
12
$206
$2,472
Task 1a — External Building
Survey
Isaiah Stueber, EIT
14
$97
$1,358
Task 1 b — Interior Building
Survey
Carl Osber , PE
12
$206
$2,472
Task 1b— Interior Building
Survey
Isaiah Stueber, EIT
14
$97
$1,358
Expenses (Mileage)
$200
Total
$7,660
PHASE 2: Vibration Monitoring Plan
Task
Lead
Hours
Bill Rate
Total
Task 2a — Demolition Monitoring Plan
Carl Osber , PE
8
$206
$1,648
Task 2a — Demolition Monitoring Plan
Isaiah Stueber, EIT
8
$97
$776
Task 2b — Construction Monitoring Plan
Carl Osber , PE
8
$206
$1,648
Task 2a — Construction Monitoring Plan
Isaiah Stueber, EIT
8 1
$97
$776
Total
$4,848
PHASE 3a: Demolition Vibration Monitoring
Vibration Monitoring for Building Demo
2 X 2 month @ $1,000/month = $4,000
1 Trip to Set-up Equipment = 1 Trip x $100 = $100
1 Trip for Intermediate Set-up of Equipment = 1 Trip x $100 = $100
1 Trip to Disassemble Equipment = 1 Trip x $100 = $100
Set-up Hours = 16 Hours @ $125/hr = $2,000
Phase 3a Total for Vibration Monitoring = $6,300
PHASE 3b: Construction Vibration Monitoring
Vibration Monitoring for Building Demo
2 X 6 month @ $1,000/month = $12,000
1 Trip to Set-up Equipment = 1 Trip x $100 = $100
1 Trip for Intermediate Set-up of Equipment = 1 Trip x $100 = $100
1 Trip to Disassemble Equipment = 1 Trip x $100 = $100
Set-up Hours = 24 Hours @ $125/hr = $3,000
Phase 3 Total for Vibration Monitoring = $15,300
Page 5
PHASE 4: Review of Developer Plans
Task
Lead
Hours
Bill Rate
Total
Task 4a — Demolition Plan Review
Carl Osberg
8
$206
$1,648
Task 4a — Demolition Plan Review
Sam Konieczny
12
$145
$1,740
Task 4a — Demolition Plan Review
Isaiah Stueber
6
$97
$582
Task 4b — Construction Plan Review
Carl Osberg
8
$206
$1,648
Task 4b — Construction Plan Review
Sam Konieczny
12
$145
$1,740
Task 4b — Construction Plan Review
Isaiah Stueber
6
$97
$582
Total
$7,940
This letter represents our understanding of the project scope. If you agree, please sign on the space
provided and return one original signed copy to us for our records. We will start immediately upon
receipt of the signed agreement. If there are any questions, please contact me at:
cosbergCcDwsbeng.com or 612-219-3524
Sincerely,
OJ 1k
Carl Osberg, P.E. - Project Manager
ACCEPTED:
Client
By:
Date:
wsb
March 30, 2022
Jim Thares
Economic Development Manager - City of Monticello
505 Walnut Street, Suite 1
Monticello, MN 55362
Re: Scope of Work and Cost — Phase I ESA & Structural Assessment
Proposed Block 52 Redevelopment - City Owned Parcels
Monticello, Minnesota
Dear Mr. Thares:
2 Thank you for the opportunity to work with you on this project. Outlined below is a scope of work
0
and cost estimate to perform a Phase I Environmental Site Assessment (ESA) and Structural
Z Assessment for the Block 52 Redevelopment Project located in Monticello, Minnesota. The Block
LU 52 Redevelopment is in downtown Monticello and includes the below addresses and Wright
U) County Parcels (Property):
0 Property Addresses
0
co0 121 West Broadway Street, 113 West Broadway Street, 107 West Broadway Street, 101
West Broadway Street, 103 Pine Street, and 112 West River Street
M
Property Parcels
0 155010052031,155010052060,155010052070,155010052071,155010052090,
155010052101,155010052102, 155010052110, 155010052120, and 155010052131
a
WSB understands that the Property contains six commercial buildings owned by the City of
Z Monticello Economic Development Authority (City). The Property buildings were constructed
from approximately 1910-1940 and several of the buildings share existing walls (i.e., common
walls). Currently, the structural details associated with the Property buildings are unknown, as
J
well as potential environmental liabilities associated with the Property. To assist with future
W demolition and redevelopment planning of the Property, the following tasks will be performed as
Z part of this scope of work:
5
— Task 1 — Phase I ESA
0
0
co The Phase I ESA will be performed in general compliance with the ASTM E1527-13 Standard
LU
Practice for Environmental Site Assessments. The following items will be performed as part of
U) the Phase I ESA:
U) 0 Historical Records Review
Z) o Federal and state regulatory database information for the Property will be
W obtained from a commercial regulatory vendor to evaluate for potential
'a recognized environmental conditions (RECs).
a o Based on available information, the following two (2) MPCA regulatory file
W reviews will be required:
■ LS0019812 (southeast adjacent site) — Former Phillips 66 Gas Station,
100 Broadway Street East
■ PB4857 (southeast adjacent site) — Former Phillips 66 Gas Station, 100
Broadway Street East
Mr. Jim Thares
March 30, 2022
Page 2
• Interviews
o Property representatives will be contacted (via phone or in person) regarding
past and current Property use activities.
• Site Reconnaissance
o Direct visual inspection of the Property and adjoining sites will be completed.
o All Property areas, including the interior of buildings and storage structures, will
be accessed as part of the site reconnaissance. The adjoining sites will be
viewed from the public right-of-way areas.
Reporting
o The results of the Phase I ESA will be summarized in a final documentation
report in accordance with the ASTM E1527-13.
o This task does not include those items considered non -scope by ASTM Standard
E1527-13 including asbestos, lead-based paint, radon, lead in drinking water,
wetlands, regulatory compliance, cultural/historic resources, industrial hygiene,
indoor air quality, biological agents, or mold sampling and analysis.
Task 2 — Structural Assessment
WSB led by Carl Osberg, PE will structurally evaluate the existing Property structures to be
demolished and the adjoining building to remain. He will be supported by Sam Konieczny, PE,
SE. Both Carl and Sam have recent experience in evaluating buildings and disconnecting
adjoining building for demolition in Hopkins and Melrose, MN. We understand the developer will
provide demolition plans. Thus, Carl and Sam will provide the following to the City to ensure the
plans are properly developed:
• Site Visit and Existing Conditions Report
o Field measure, photograph and evaluate the existing buildings, utilities, lots, etc.
o Closely evaluate the building connections to the adjoining building that are to
remain
o Summarize in an existing conditions report
• Structural Analysis
o Perform structural analysis where needed using STADD modeling and hand
calculations
Demolition Evaluation Report
o State structural integrity and potential impacts of demolition
o Address additional constraints such as utility connection
o Submit a Demolition Evaluation Report summarizing the existing condition for
each structure that outlines the building condition, age, potential impacts of
demolition, potential costs, and other considerations (utilities, traffic impacts)
o Deliver necessary forms for each structure
o Include sketches and commentary for demolition procedures including:
■ Building at 121 West Broadway (common roof and wall) with need
special details for removal — cutting, shoring, etc.
■ Notes and descriptions on mitigating public impacts — sidewalk closures,
utility relocations, lane closures, access points
■ ROW lines and construction limits and mitigation strategies
■ Vibration monitoring plan — develop vibration limits and requirements
building disconnect to 121 West Broadway
• dictate monitoring and survey of other surrounding structures as
needed
Mr. Jim Thares
March 30, 2022
Page 3
• prescribe hours and limits of demolition activities
o Develop a cost estimate for structural demolition
• Other Potential Tasks - Not Included in Fee
o Official Preconstruction Surveys and Reports of Buildings in project area to
remain
o Field Vibration Monitoring during demolition
o Demolition Inspection and Oversite
Total Cost and Schedule
The cost to perform the above described Phase I ESA and Structural Assessment is a lump sum
of $29,800. The table below presents the estimated schedule and cost breakdown for each task
presented in this scope.
Task
Estimated Schedule
Cost
1) Phase I ESA
30-45 Days
$5,300
2) Structural Assessment and Reports
45-60 Days
$24,500
Total
$29,800
Acceptance
This letter represents our understanding of the proposed scope of services. If this proposal is
found acceptable, we will prepare a Professional Services Agreement for the work described
above. If you have any questions about this proposal, please feel free to call Ryan Spencer at
612-723-3644 or email at rspencer@wsbeng.com. This fee proposal is valid for 90 days from the
creation date. WSB may reissue a revised proposal upon request if the indicated period has
lapsed.
We appreciate the opportunity of being considered for this project and we look forward to working
with you.
Sincerely,
WSB
94vn�
Ryan Spencer, CHMM
Director of EIR
(�J /A
Carl Oberg, PE
Director of Structures
I hereby authorize the above scope of work, schedule, and cost.
Name (Print)
Signature
Date
Enclosures
WSB 2022 Rate Schedule
2022 Rate Schedule
PRINCIPAL I ASSOCIATE $162-$206
SR. PROJECT MANAGER I SR. PROJECT ENGINEER $162-$206
PROJECT MANAGER $143-$159
PROJECT ENGINEER I GRADUATE ENGINEER $97-$158
ENGINEERING TECHNICIAN I ENGINEERING SPECIALIST $62-$154
LANDSCAPE ARCHITECT I SR. LANDSCAPE ARCHITECT $73-$154
ENVIRONMENTAL SCIENTIST I SR. ENVIRONMENTAL SCIENTIST $60-$151
PLANNER I SR. PLANNER $75-$159
GIS SPECIALIST I SR. GIS SPECIALIST $72-$159
CONSTRUCTION OBSERVER $98-$128
SURVEY
One -Person Crew $159
Two -Person Crew $207
OFFICE TECHNICIAN $56-$97
ws b
Costs associated with word processing, cell phones, reproduction of common correspondence, and mailing are
included in the above hourly rates. Vehicle mileage is included in our billing rates [excluding geotechnical and
construction materials testing (CMT) service rates]. Mileage can be charged separately, if specifically outlined by
contract. I Reimbursable expenses include costs associated with plan, specification, and report reproduction; permit
fees; delivery costs; etc. I Multiple rates illustrate the varying levels of experience within each category. I Rate
Schedule is adjusted annually.
WSBENG.COM
EDA: 07/13/22
5. Consideration of Update of Headwaters Senior Affordable Apartment and Villa Homes
Development proposal timeline (JT)
A. REFERENCE AND BACKGROUND:
Headwaters Development recently completed a Phase II Environmental Study at the
16.71 -acre EDA owned site along 7t" Street West. The Phase II, received by City staff on
July 5, 2022, indicates there are some slightly contaminated soils at the site. The
contamination is barely over the reportable levels and is viewed as manageable as part
of the development process. It is believed that the contamination may be related to the
City Public Works Street sweepings that have been dumped at the site for many years.
The contamination finding will require Headwaters to complete a follow up Response
Action Plan (RAP) report and submit it to the Minnesota Pollution Control Agency
(MPCA) before proceeding with site excavation activities. The MPCA will review and
sign off on the RAP. MPCA may also require the developer to complete a follow up
construction contingency plan related to the proposed development as well. The
expectation is that these required steps will impact the timing of the land conveyance to
Headwaters and the development proposal start and completion dates. These timeline
adjustments will require the Purchase and Development contract to be amended at a
future EDA meeting. Staff will continue to monitor the status of the various next steps
noted above and update the EDA as additional information becomes available.
Al. STAFF IMPACT: There is a limited staff impact currently due to the anticipated
needed adjustments in the Purchase and Development Contract.
A2. BUDGET IMPACT: The budget impact from considering the Headwaters
Development 71" Street proposal timeline adjustments at this timeline.
B. ALTERNATIVE ACTIONS:
1. No motion. Discussion only.
C. STAFF RECOMMENDATION:
No staff recommendation is needed at this time.
D. SUPPORTING DATA:
A. Notes from call with Headwaters Development proposal
1
i Biu.= 3Ls�ea��t, � . , _ . �, t�+.h,�•.�i4
0,
J
0,
dw
1
EDA: 07/13/22
3. Consideration of Update of Block 52 Funding Assistance and Purchase and
Development Contract status (JT)
A. REFERENCE AND BACKGROUND:
This is an update regarding the Block 52 Purchase and Development Contract with
Deephaven Development. Due to the size, scale and complexity of the development
proposal, there are a few terms that are still being finalized. Staff and the developer
continue to work on these terms diligently and are making progress to an agreement.
Some but not all the terms that are being finalized are noted below as a general
category descriptor:
1. Final total increment amount to be paid to the developer
2. Final interest rate on the TIF revenue note payable to the developer
3. EDA land costs reimbursement amount
4. Final amount of pooled TIF dollars to be reimbursed to the developer for public
benefit cost items such as parking lot improvements, sidewalks and landscaping,
lighting, etc.
5. Phase II study costs division between developer and EDA
6. Timeline due to need for a Phase II Study to be completed with various reports
to MPCA and agency sign off
7. Liability language related to demolition activities
8. Mattress Store Sidewall Upgrades — discussion of providing fagade improvement
program grant dollars to Deephaven Development to complete fagade on the
newly exposed east wall of the mattress store through the fagade funding
program (grant dollars)
9. Claw back language related to performance stipulations in the MN -DEED
Redevelopment Grant in terms of new jobs
10. Others non major terms that have not been finalized
Al. STAFF IMPACT: There is a limited staff impact in updating the EDA regarding the Block
52 funding and Contract.
A2. BUDGET IMPACT: The budget impact from updating the EDA is minimal.
B. ALTERNATIVE ACTIONS:
1. No motion. Discussion only.
1
EDA: 07/13/22
C. STAFF RECOMMENDATION:
No staff recommendation is needed at this time.
D. SUPPORTING DATA:
A. TIF Spreadsheet prepared by Northland Securities, Inc.
May 31, 2022
Jim Thares
Economic Development Manager - City of Monticello
505 Walnut Street, Suite 1
Monticello, MN
Mr Thames,
WSB is pleased to submit this amended scope for the following services:
1) the precondition survey of 3 surrounding properties
a. exterior survey and report
b. interior survey and report
2) vibration monitoring plan
a. for demolition
b. for construction
3) vibration monitoring
a. for demolition
b. for construction
4) review of developer plans for Monticello, MN
a. Review and comment on demolition plans
b. Review and comment on construction plans
wsb
We feel we are a good fit to provide services for this project, as we have the experience and
knowledge to complete this project. Below is a summary of our proposed scope. Please feel free to
review and provide feedback to us at your earliest convenience.
Figure 1: Overall layout
I
L-
AM
Page 2
Figure 1 shows the overall layout of the buildings on this block. The six buildings in red are the
buildings set to be demolished (already in WSB's scope). The three buildings in yellow will remain
Buildings 1 and 7 share a common wall.
CONSULTANT SERVICES: SCOPEOF WORK
PHASE 1: Precondition Surve
Task 1a. — External Building Survey
Carl Osberg, PE will overview the external precondition survey on the project. An external survey will
be completed at each building deemed to be at risk during construction. Three buildings will be
surveyed before demolition. These surveys will serve as a standard for the building integrity before
any damages that may occur. The surveys will consist of a report with photo logs and descriptions of
existing defects as well as precautions need for the demolition and construction projects.
Task 1b. — Interior Building Survey
Carl Osberg, PE will overview the internal precondition survey on the project. An interior survey will
be completed at each building deemed to be at risk during construction. Three buildings will be
surveyed before demolition. These surveys will serve as a standard for the building integrity before
any damages that may occur. The surveys will consist of a report with photo logs and descriptions of
existing defects as well as precautions need for the demolition and construction projects.
Postcondition surveys will be performed if needed. Fee will be negotiated if necessary.
PHASE 2: Vibration Monitorinq Plan
Task 2a. — Demolition Vibration Monitoring Plan
Carl Osberg, PE will lead the development of a vibration monitoring plans for the Block 52 demolition.
The demolition monitoring plan will serve as a guideline to the vibration monitoring to ensure the
existing infrastructure is not negatively impacted. The plan will clearly state the vibration thresholds
and trigger levels for the monitor boxes. The plan will also include corresponding actions and
contingencies if vibration thresholds are reached.
Task 2b. — Construction Vibration Monitoring Plan
Carl Osberg, PE will lead the development of a vibration monitoring plans for the Block 52
construction. The construction monitoring plan will serve as a guideline to the vibration monitoring to
ensure the existing infrastructure is not negatively impacted. The plan will clearly state the vibration
thresholds and trigger levels for the monitor boxes. The plan will also include corresponding actions
and contingencies if vibration thresholds are reached.
PHASE 3: Vibration Monitoring
Task 3a. — Demolition Vibration Monitoring
Isaiah Stueber, EIT will head the demolition monitoring. We have assumed 2 monitor boxes for a
duration of 2 months each. If work is to take longer or more boxes are needed, WSB's expenses will
increase. This vibration monitoring will assist in limiting or minimizing damage to the structures during
demolition. The vibration monitoring will include trigger level vibration thresholds that will be
electronically recorded and automatically send to the Contractor and Engineer if any thresholds are
exceeded. If trigger thresholds are exceeded, work will stop until the vibrations are understood and
the demolition activity changes.
Task 3b. — Construction Vibration Monitoring
Isaiah Stueber, EIT will head the construction monitoring. We have assumed 2 monitor boxes for a
duration of 6 months each. If work is to take longer or more boxes are needed, WSB's expenses will
increase. This vibration monitoring will assist in limiting or minimizing damage to the structures during
Page 3
construction. The vibration monitoring will include trigger level vibration thresholds that will be
electronically recorded and automatically send to the Contractor and Engineer if any thresholds are
exceeded. If trigger thresholds are exceeded, work will stop until the vibrations are understood and
the construction activity changes.
PHASE 4: Review of Developer Plans
Task 4a. — Demolition Plan Review
Carl Osberg, PE and Sam Konieczny, PE, SE will review the contractor's demolition plan prior to
demolition. The plans will be reviewed to ensure the design is code compliant, meets vibration
threshold needs and minimizes impacts to existing infrastructure and services.
Task 4b. — Construction Plan Review
Carl Osberg, PE and Sam Konieczny, PE, SE will review the contractor's construction plan prior to
construction. The plans will be reviewed to ensure the design is code compliant, meets vibration
threshold needs and minimizes impacts to existing infrastructure and services.
Page 4
PROPOSEDFEE
We understand this project cost is based on an hourly rate not to exceed. No work in excess of the
Total Project Fee will be completed without prior written approval from the client. We propose to
complete this project for the below proposed fee below:
Total Project Fee: .............................................................................. $42,048
PHASE 2: Vibration Monitoring Plan
PHASE 1: Precondition Survey
Task
Lead
Task
Bill Rate
Lead
Hours
Bill Rate
Total
Task 1a — External Building
Survey
Carl Osber , PE
12
$206
$2,472
Task 1a — External Building
Survey
Isaiah Stueber, EIT
14
$97
$1,358
Task 1 b — Interior Building
Survey
Carl Osber , PE
12
$206
$2,472
Task 1b— Interior Building
Survey
Isaiah Stueber, EIT
14
$97
$1,358
Expenses (Mileage)
$200
Total
$7,660
PHASE 2: Vibration Monitoring Plan
Task
Lead
Hours
Bill Rate
Total
Task 2a — Demolition Monitoring Plan
Carl Osber , PE
8
$206
$1,648
Task 2a — Demolition Monitoring Plan
Isaiah Stueber, EIT
8
$97
$776
Task 2b — Construction Monitoring Plan
Carl Osber , PE
8
$206
$1,648
Task 2a — Construction Monitoring Plan
Isaiah Stueber, EIT
8 1
$97
$776
Total
$4,848
PHASE 3a: Demolition Vibration Monitoring
Vibration Monitoring for Building Demo
2 X 2 month @ $1,000/month = $4,000
1 Trip to Set-up Equipment = 1 Trip x $100 = $100
1 Trip for Intermediate Set-up of Equipment = 1 Trip x $100 = $100
1 Trip to Disassemble Equipment = 1 Trip x $100 = $100
Set-up Hours = 16 Hours @ $125/hr = $2,000
Phase 3a Total for Vibration Monitoring = $6,300
PHASE 3b: Construction Vibration Monitoring
Vibration Monitoring for Building Demo
2 X 6 month @ $1,000/month = $12,000
1 Trip to Set-up Equipment = 1 Trip x $100 = $100
1 Trip for Intermediate Set-up of Equipment = 1 Trip x $100 = $100
1 Trip to Disassemble Equipment = 1 Trip x $100 = $100
Set-up Hours = 24 Hours @ $125/hr = $3,000
Phase 3 Total for Vibration Monitoring = $15,300
Page 5
PHASE 4: Review of Developer Plans
Task
Lead
Hours
Bill Rate
Total
Task 4a — Demolition Plan Review
Carl Osberg
8
$206
$1,648
Task 4a — Demolition Plan Review
Sam Konieczny
12
$145
$1,740
Task 4a — Demolition Plan Review
Isaiah Stueber
6
$97
$582
Task 4b — Construction Plan Review
Carl Osberg
8
$206
$1,648
Task 4b — Construction Plan Review
Sam Konieczny
12
$145
$1,740
Task 4b — Construction Plan Review
Isaiah Stueber
6
$97
$582
Total
$7,940
This letter represents our understanding of the project scope. If you agree, please sign on the space
provided and return one original signed copy to us for our records. We will start immediately upon
receipt of the signed agreement. If there are any questions, please contact me at:
cosbergCcDwsbeng.com or 612-219-3524
Sincerely,
OJ 1k
Carl Osberg, P.E. - Project Manager
ACCEPTED:
Client
By:
Date:
wsb
March 30, 2022
Jim Thares
Economic Development Manager - City of Monticello
505 Walnut Street, Suite 1
Monticello, MN 55362
Re: Scope of Work and Cost — Phase I ESA & Structural Assessment
Proposed Block 52 Redevelopment - City Owned Parcels
Monticello, Minnesota
Dear Mr. Thares:
2 Thank you for the opportunity to work with you on this project. Outlined below is a scope of work
0
and cost estimate to perform a Phase I Environmental Site Assessment (ESA) and Structural
Z Assessment for the Block 52 Redevelopment Project located in Monticello, Minnesota. The Block
LU 52 Redevelopment is in downtown Monticello and includes the below addresses and Wright
U) County Parcels (Property):
0 Property Addresses
0
co0 121 West Broadway Street, 113 West Broadway Street, 107 West Broadway Street, 101
West Broadway Street, 103 Pine Street, and 112 West River Street
M
Property Parcels
0 155010052031,155010052060,155010052070,155010052071,155010052090,
155010052101,155010052102, 155010052110, 155010052120, and 155010052131
a
WSB understands that the Property contains six commercial buildings owned by the City of
Z Monticello Economic Development Authority (City). The Property buildings were constructed
from approximately 1910-1940 and several of the buildings share existing walls (i.e., common
walls). Currently, the structural details associated with the Property buildings are unknown, as
J
well as potential environmental liabilities associated with the Property. To assist with future
W demolition and redevelopment planning of the Property, the following tasks will be performed as
Z part of this scope of work:
5
— Task 1 — Phase I ESA
0
0
co The Phase I ESA will be performed in general compliance with the ASTM E1527-13 Standard
LU
Practice for Environmental Site Assessments. The following items will be performed as part of
U) the Phase I ESA:
U) 0 Historical Records Review
Z) o Federal and state regulatory database information for the Property will be
W obtained from a commercial regulatory vendor to evaluate for potential
'a recognized environmental conditions (RECs).
a o Based on available information, the following two (2) MPCA regulatory file
W reviews will be required:
■ LS0019812 (southeast adjacent site) — Former Phillips 66 Gas Station,
100 Broadway Street East
■ PB4857 (southeast adjacent site) — Former Phillips 66 Gas Station, 100
Broadway Street East
Mr. Jim Thares
March 30, 2022
Page 2
• Interviews
o Property representatives will be contacted (via phone or in person) regarding
past and current Property use activities.
• Site Reconnaissance
o Direct visual inspection of the Property and adjoining sites will be completed.
o All Property areas, including the interior of buildings and storage structures, will
be accessed as part of the site reconnaissance. The adjoining sites will be
viewed from the public right-of-way areas.
Reporting
o The results of the Phase I ESA will be summarized in a final documentation
report in accordance with the ASTM E1527-13.
o This task does not include those items considered non -scope by ASTM Standard
E1527-13 including asbestos, lead-based paint, radon, lead in drinking water,
wetlands, regulatory compliance, cultural/historic resources, industrial hygiene,
indoor air quality, biological agents, or mold sampling and analysis.
Task 2 — Structural Assessment
WSB led by Carl Osberg, PE will structurally evaluate the existing Property structures to be
demolished and the adjoining building to remain. He will be supported by Sam Konieczny, PE,
SE. Both Carl and Sam have recent experience in evaluating buildings and disconnecting
adjoining building for demolition in Hopkins and Melrose, MN. We understand the developer will
provide demolition plans. Thus, Carl and Sam will provide the following to the City to ensure the
plans are properly developed:
• Site Visit and Existing Conditions Report
o Field measure, photograph and evaluate the existing buildings, utilities, lots, etc.
o Closely evaluate the building connections to the adjoining building that are to
remain
o Summarize in an existing conditions report
• Structural Analysis
o Perform structural analysis where needed using STADD modeling and hand
calculations
Demolition Evaluation Report
o State structural integrity and potential impacts of demolition
o Address additional constraints such as utility connection
o Submit a Demolition Evaluation Report summarizing the existing condition for
each structure that outlines the building condition, age, potential impacts of
demolition, potential costs, and other considerations (utilities, traffic impacts)
o Deliver necessary forms for each structure
o Include sketches and commentary for demolition procedures including:
■ Building at 121 West Broadway (common roof and wall) with need
special details for removal — cutting, shoring, etc.
■ Notes and descriptions on mitigating public impacts — sidewalk closures,
utility relocations, lane closures, access points
■ ROW lines and construction limits and mitigation strategies
■ Vibration monitoring plan — develop vibration limits and requirements
building disconnect to 121 West Broadway
• dictate monitoring and survey of other surrounding structures as
needed
Mr. Jim Thares
March 30, 2022
Page 3
• prescribe hours and limits of demolition activities
o Develop a cost estimate for structural demolition
• Other Potential Tasks - Not Included in Fee
o Official Preconstruction Surveys and Reports of Buildings in project area to
remain
o Field Vibration Monitoring during demolition
o Demolition Inspection and Oversite
Total Cost and Schedule
The cost to perform the above described Phase I ESA and Structural Assessment is a lump sum
of $29,800. The table below presents the estimated schedule and cost breakdown for each task
presented in this scope.
Task
Estimated Schedule
Cost
1) Phase I ESA
30-45 Days
$5,300
2) Structural Assessment and Reports
45-60 Days
$24,500
Total
$29,800
Acceptance
This letter represents our understanding of the proposed scope of services. If this proposal is
found acceptable, we will prepare a Professional Services Agreement for the work described
above. If you have any questions about this proposal, please feel free to call Ryan Spencer at
612-723-3644 or email at rspencer@wsbeng.com. This fee proposal is valid for 90 days from the
creation date. WSB may reissue a revised proposal upon request if the indicated period has
lapsed.
We appreciate the opportunity of being considered for this project and we look forward to working
with you.
Sincerely,
WSB
94vn�
Ryan Spencer, CHMM
Director of EIR
(�J /A
Carl Oberg, PE
Director of Structures
I hereby authorize the above scope of work, schedule, and cost.
Name (Print)
Signature
Date
Enclosures
WSB 2022 Rate Schedule
2022 Rate Schedule
PRINCIPAL I ASSOCIATE $162-$206
SR. PROJECT MANAGER I SR. PROJECT ENGINEER $162-$206
PROJECT MANAGER $143-$159
PROJECT ENGINEER I GRADUATE ENGINEER $97-$158
ENGINEERING TECHNICIAN I ENGINEERING SPECIALIST $62-$154
LANDSCAPE ARCHITECT I SR. LANDSCAPE ARCHITECT $73-$154
ENVIRONMENTAL SCIENTIST I SR. ENVIRONMENTAL SCIENTIST $60-$151
PLANNER I SR. PLANNER $75-$159
GIS SPECIALIST I SR. GIS SPECIALIST $72-$159
CONSTRUCTION OBSERVER $98-$128
SURVEY
One -Person Crew $159
Two -Person Crew $207
OFFICE TECHNICIAN $56-$97
ws b
Costs associated with word processing, cell phones, reproduction of common correspondence, and mailing are
included in the above hourly rates. Vehicle mileage is included in our billing rates [excluding geotechnical and
construction materials testing (CMT) service rates]. Mileage can be charged separately, if specifically outlined by
contract. I Reimbursable expenses include costs associated with plan, specification, and report reproduction; permit
fees; delivery costs; etc. I Multiple rates illustrate the varying levels of experience within each category. I Rate
Schedule is adjusted annually.
WSBENG.COM
EDA: 07/13/22
5. Consideration of Update of Headwaters Senior Affordable Apartment and Villa Homes
Development proposal timeline (JT)
A. REFERENCE AND BACKGROUND:
Headwaters Development recently completed a Phase II Environmental Study at the
16.71 -acre EDA owned site along 7t" Street West. The Phase II, received by City staff on
July 5, 2022, indicates there are some slightly contaminated soils at the site. The
contamination is barely over the reportable levels and is viewed as manageable as part
of the development process. It is believed that the contamination may be related to the
City Public Works Street sweepings that have been dumped at the site for many years.
The contamination finding will require Headwaters to complete a follow up Response
Action Plan (RAP) report and submit it to the Minnesota Pollution Control Agency
(MPCA) before proceeding with site excavation activities. The MPCA will review and
sign off on the RAP. MPCA may also require the developer to complete a follow up
construction contingency plan related to the proposed development as well. The
expectation is that these required steps will impact the timing of the land conveyance to
Headwaters and the development proposal start and completion dates. These timeline
adjustments will require the Purchase and Development contract to be amended at a
future EDA meeting. Staff will continue to monitor the status of the various next steps
noted above and update the EDA as additional information becomes available.
Al. STAFF IMPACT: There is a limited staff impact currently due to the anticipated
needed adjustments in the Purchase and Development Contract.
A2. BUDGET IMPACT: The budget impact from considering the Headwaters
Development 71" Street proposal timeline adjustments at this timeline.
B. ALTERNATIVE ACTIONS:
1. No motion. Discussion only.
C. STAFF RECOMMENDATION:
No staff recommendation is needed at this time.
D. SUPPORTING DATA:
A. Notes from call with Headwaters Development proposal
1
i Biu.= 3Ls�ea��t, � . , _ . �, t�+.h,�•.�i4
0,
J
0,
dw
1