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Parks Commission Agenda Packet 08-23-2007 AGENDA PARKS COMMISSION August 23, 2007 - 4:30 p.m. 'To enhance community pride through developing and maintaining city parks with a high standard of quality" 1. Call to Order 2A. Approve minutes of June 28, 2007 regular Parks Commission meeting. 2B. Approve minutes of July 26, 2007 regular Parks Commission meeting. 3. Consideration of adding items to the agenda. 4. Citizens comments and requests. 5. Park Maintenance 6. Memorial Program - Parks 7. Resignation of Seth Nelson - Discussion of replacement 8. Sunset Ponds Park - Current condition 9. East Bridge Park. 10. Wrap-up for Fran's recognition event. 11. Updates: a. Dog Park b. Results of preliminary budget workshop 12. Adjourn Park Commission Minutes: 6/28/07 MINUTES PARKS COMMISSION Thursday, June 28, 2007 - 4:30 p.m. "To enhance community pride through developing maintaining City parks with a standard of quality." Members Present: Ben Hitter, Larry Nolan, Rick Traver and Council Liaison, Tom Perrault. Members Absent: Nancy McCaffrey Others Present: Seth Nelson, Park Superintendent and Gene Emanuel 1. Call to Order. Chair Larry Nolan called the meeting to order at 4:30 p.m. and declared a quorum present. 2. Approve minutes of Mav 24. 2007 reeular Parks Commission meetine. RICK TRAVER MOVED TO APPROVE THE MINUTES OF THE MAY 24, 2007 REGULAR PARKS COMMISSION MEETING. BEN HITTER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of addine items to the aeenda. The following items were added: I) Hillcrest Park playstructure; 2) Front Street landscaping; 3) Shelter at West Bridge Park; 4) Rock for Fran Fair's recognition and 5) Shelter at Groveland Park. 4. Citizens comments and requests: Larry Nolan had comments made by residents at Walk N Roll which included: I) The East Bridge Park parking area during the Walk N Roll event should be posted as "No Parking." 2) Freeway Fields should have additional parking but the resident was not in favor of having lights installed at the field. 3) Mowing of the pathway at Marquette Drive is not being done on a regular basis and the resident wanted to know if the homeowners can mow that area. 4) Request for sidewalk or pathway on the west side ofTH 25 from the area of the Ford dealership and beyond 5) Salted shell peanuts should be included in the food choices at the ballfield concessions. 6) Compliment on the parks and pathways. 7) Having a bus available on Walk N Roll to take people back and forth along the route. 8) Nancy McCaffrey noted that the Otter Creek sign is peeling. Seth Nelson was aware of that. Repair and repainting of signs is done by the staff in the winter. In general it was felt that Walk N Roll went very well. I Park Commission Minutes: 6/28/07 5. Park Maintenance. Seth Nelson distributed a list of the maintenance work completed by the Parks Department. The disc golf at Par West is completed except for discs and tees. There are discs available at the MCC to rent. Larry Nolan suggested doing a dedication for the new and expanded disc golf setup and invite the individuals from St. Cloud who had helped in designing the course. The Parks Department staff has been doing a lot of work at the cemetery, putting up the refurbished fencing, installing grave markers, doing fence installation and removal. In the area where adjacent property had structures that encroached into the cemetery area, the property owners had been notified to remove the encroachment. Seth Nelson reported that approximately $1,000 had been realized thus far in the sale of the old cemetery fencing. He also reported that an individual had agreed to pay for the cost of some landscaping work in the cemetery which was estimated at about $2,000. Other items completed by staff included repair to an irrigation leak at MCC, installation of a new batting cage at Xcel ballfields. The MCC operation of the concessions at the ballfields seems to be going. At the end of the season, the Parks Commission would like a report from the MCC Director or a representative on how it went both financially and otherwise. The Park Department staff with the Street Department overlaid the blacktopped area at Ellison Park. 6. Updates: Fran Fair Recognition: Seth Nelson had contacted two firms about the stone for the East Bridge Park garden area but only one had gotten back to him. He submitted some possible designs for the stone. The Parks Commission made some minor changes in the wording and asked if Seth Nelson could see if the design could include flowers as well. Larry Nolan asked ifit would be placed in concrete in order to protect it from vandalism. Seth Nelson said that could be done or the rock could be anchored. The recognition was proposed to be held at River Fest that has been changed. Larry Nolan will verify some dates that Fran Fair will be available at the recognition will be held on one of those date preferably some time in July. Larry Nolan will also get a list of individuals to be invited to the dedication. Walk N Roll- Was discussed earlier under citizens' comments. 7. Preliminary Discussion for items for 2008 budl!et. Seth Nelson reported the budget process for 2008 has been started. Items listed include the Sunset Ponds Park, development of the Hunters Crossing Park, continuation of the pathway maintenance program; research GIS use for the Parks Department and start implementation plan for regional park at YMCA. Seth Nelson provided a breakdown of the Park Department's time in the performance of the primary duties. Other items listed for consideration in the 2008 budget: I) East Bridge Park Gazebo; 2 Park Commission Minutes: 6/28/07 2) Shelter at Par West; 3) BBQ grills at Par West; 4) Shelter and BBQ grills at Groveland Park; 5) L section for dock at Ellison Park; 6) Dugout roofs for the Xcel ballfields; 7) New roof for concession building at Xcel ballfields; 8) New roof on Ellison log shelter and 9) Continuation of tree planting program. Seth Nelson noted there is money budgeted for restrooms at Ellison Park that could be allocated for other uses like the shelter at Groveland. What is proposed for Groveland would just be the shelter and would not include restrooms. It was felt rather than installing restrooms the City should stay with the portable units. The Parks Commission did suggest looking at some type of enclosure for the portable toilets and felt the Groveland site would be a good trial case. The Parks Commission also discussed the pathways and felt they should be looking at the pathway segment between River Mill and the old freeway exit. 8. Consideration of addinl! East River Street to the sidewalk l!rid system. This item was placed on the agenda as the Mayor had some inquiries about a pathway segment along River Street from the nursing home going west. Some time ago the Parks Commission had discussed a pathway running through the Bondhus property and connecting with Mississippi Drive but Bondhus was not willing to grant an easement. Since there was no drawing submitted to show the exact location of the pathway and the length of the pathway segment, the Parks Commission could not give approval to any proposed plan. They did feel however, it was something that should be pursued. The Parks Commission asked for a plan showing the property owners adjacent to River Street. Added Items: Hillcrest Park Playstructure: Seth Nelson submitted three proposed layouts from Play World, Evos and Miracle. All of the playstructure proposals were between $37,000-$38,000 which would be within the budgeted amount. In addition an Eagle Scout was proposed for the installation of the equipment. It would be a supervised installation which would result in a $10,000 savings. The Evos model was very unique and if the City would go with that model it would be only the second one in the state. The structure was designs for ages 5-12. It was noted the slide did not have sides so there was some concern about safety. The Miracle layout was more conservative and traditional while the Evos was very different and unique. The consensus of the Park Commission was to go with Play World which was a between the two extremes. There are four swings in the Play World proposal and only two in the other proposals. The Parks Commission did feel that the Evos proposal was an interesting concept and should be considered for future parks. Front Street Landscaping: Seth Nelson reported that residents in the townhomes along Front Street had expressed interest in adopting the park and maintaining the plantings. The p1antings would be on the side of the pathway towards the dock. There is some money in the park budget for that. Seth Nelson will draw up a plan for the landscape work. Seth Nelson indicated that it may be necessary to extend the irrigation system but that would depend on the type of plants used. Seth Nelson reported the Women of Today adopted the 4th Street Park. 3 Park Commission Minutes: 6/28/07 West Bridge Park Shelter: The proposed site for the shelter would be south of the playstructure in the rock area. Seth Nelson submitted drawings of possible shelters which would run approximately $14,000 and include a five year warranty. The Parks Commission selected a double tier shelter. Grove/and Park Shelter: Funds budgeted for the Ellison Park restrooms would be utilized for the shelter. Seth Nelson will draw up some plans and bring it back at the next meeting. The hardcourt was discussed. It was suggested that they may go with a colored hardcourt. Seth Nelson stated the color would last ten years before it starts to fade. 9. Discussion with potential Park Commission candidate. Gene Emanuel was present at the parks meeting and expressed an interest in serving on the Parks Commission. He and his family have resided in the community since 1995. He has been involved in youth sports such youth football, girls softball, girls basketball and youth softball. He has a Master's Degree in physical education from Bemidji State University. He also served on the Task Force working on the update to the Comprehensive Land Use Plan. Larry Nolan stated the Parks Commission strives to have balance on the commission with people representing various areas of the community and various interests. Rick Traver felt that Gene Emanuel because of his involvement with the various sports associations would have good perspective to bring to the Parks Commission. BEN HITTER MOVED TO RECOMMEND THAT THE CITY COUNCIL APPROVE THE APPOINTMENT OF GENE EMANUEL TO THE PARK COMMISSION POSITION LEFT VACANT BY THE RESIGNATION OF FRAN FAIR. RICK TRAVER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 10. Adjourn. RICK TRAVER MOVED TO ADJOURN AT 6:30 P.M. BEN HITTER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Recording Secretary 4 Park Commission Minutes: 7/26/07 MINUTES PARKS COMMISSION Thursday, July 26, 2007 - 4:30 p.m. "To enhance community pride through developing maintaining City parks with a standard of quality." Members Present: Gene Emanuel, Nancy McCaffrey, Rick Traver and Council Liaison, Tom Perrault. Members Absent: Ben Hitter and Larry Nolan Others Present: Seth Nelson, Park Superintendent 1. Call to Order. Acting Chair Rick Traver called the meeting to order at 4:30 p.m. and declared a quorum present. 2. Approve minutes of June 28. 2007 rel!:ular Parks Commission meetinl!:. Seth Nelson noted that the City Council at the July 23, 2007 meeting approved the purchase of the playground equipment for Hillcrest Park. RICK TRAVER MOVED TO APPROVE THE MINUTES OF JUNE 28, 2007 REGULAR PARKS COMMISSION MEETING. Since Nancy McCaffrey was not present at the June 28, 2007 meeting and Gene Emanuel was not a member of the Parks Commission at that time, there was no one present who could second the motion to approve the minutes. It was determined to table action on the minutes until the next meeting. RICK TRAVER RESCINDED HIS MOTION TO APPROVE THE MINUTES. 3. Consideration of addinl!: items to the al!:enda. Seth Nelson added discussion of memorial benches and trees to the agenda. 4. Citizens comments and requests. There were no citizens comments or requests. 5. Park Maintenance. Seth Nelson submitted a list of the work completed by the Parks Department staff. Rick Traver asked about the number of wood chipping requests the Parks Department handles and what the cost is. Seth Nelson reported that a donation had been received for plantings at Riverside Cemetery. The Parks Department has completed the fence installation at the 1 Park Commission Minutes: 7/26/07 cemetery. Four sections of the old fence have been sold at a price of $200/each. The disc golf course at Par West Park has been completed. Gene Emanuel asked how the disc Park was proposed to be marketed. Information will be posted on the City's website and there was information about the disc golf course in the City's newsletter. Rick Traver suggested contacting Tom Mackie from the St. Cloud group associated with disc golf to let them know that the course is completed. Seth Nelson indicated that once the course is completed the site is listed on the PDGA (Professional Disc Golf Association) directory. Gene Emanuel suggested contacting the Monticello Times to do an article about the course. The Parks Department is in the process of installing the bike racks at various parks. Seth Nelson reported that the rails on the dock at Ellison Park were broken and the repair work on it will be labor intensive project. 6. Updates: Fran Fair Recognition: Nancy McCaffrey updated the Commission on Fran Fair's recognition lunch. The Mayor will be grilling lunch for staff and invited guests. A certificate of appreciation has been prepared and a small Fran Fair history highlight was prepared for distribution to those participating at the lunch. Seth Nelson submitted a picture of the etched rock that was placed at East Bridge Park. He indicated he was somewhat disappointed about how the lettering on the rock appeared. It was noted that there was a misspelling in the message etched on the rock. Seth Nelson will take care of getting a replacement rock. The Parks Commission also discussed some kind oflandscaping work around the rock that would highlight the rock. Dog Park: It was noted that there has been some interest expressed in having a dog park in the City. This would require a significant amount ofland area and the park would need to be fenced. Nancy McCaffrey brought some magazines dealing with dog parks and Gene Emanuel suggested that the Parks Commission have someone from a community who has installed a dog park come out and speak to the Parks Commission about what it takes to get it in place. It was also suggested to contact the League of Minnesota Cities regarding experiences of cities who have installed dog parks. Although nothing has been budgeted in the 2008 budget for a dog park, it was something the Parks Commission felt should be researched now and budgeted for in future years. Memorial Benches and Trees: There is a program in place where memorial trees and/or benches can be donated for the cemetery in memory of a loved one. Seth Nelson asked if such a program had been approved for the parks. The recollection of the Parks Commission was that it had been discussed. Their understanding was that the City would offer a selection of trees and benches that the individual could choose to donate. The City would do the ordering and installation of what was donated. Seth Nelson pointed out that there were different style benches in the park and asked ifthe Parks Commission wanted to continue with the present styles or go with one uniform style bench. The Parks Commission felt having a standard style bench would be the best way to go. Seth Nelson will bring examples of park benches for the Park Commission to review at the next meeting. 2 Park Commission Minutes: 7/26/07 East River Street Pedestrian Pathway: The Parks Commission was given a sketch from the City's Comprehensive Park Plan that showed a proposed on road pedestrian route along East River Street. Seth Nelson also had an aerial drawing of the area. There was some discussion on whether the City had sufficient easements or right of way to install the pedestrian pathway/sidewalk. The consensus of the Park Commission was because of the amount of pedestrian traffic in the area it was feasible for the City to pursue development of a pathway or sidewalk system along East River Street and that it should be placed on the City's grid system. In addition the Parks Commission felt an attempt should be made to connect the pathway/sidewalk to Mississippi Drive. NANCY MCCAFFREY MOVED TO RECOMMEND TO THE CITY COUNCIL THAT THE CITY CONSIDER THE INSTALLATION OF A PEDESTRIAN PATHWAY/SIDEWALK ALONG EAST RIVER STREET AS SHOWN IN THE CITY'S COMPREHENSIVE PARK PLAN WITH THE PATHWAY EXTENDING ALL THE WAY TO MISSISSIPPI DRIVE AND THAT THIS SEGMENT OF PATHWAY/SIDEWALK BE ADDED TO THE CITY'S SIDEWALK GRID SYSTEM. GENE EMANUEL SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Adiourn. NANCY MCCAFFREY MOVED TO ADJOUR AT 5:35 P.M. GENE EMANUEL SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Recording Secretary 3 .,.N IOU) O~ a:", .. "'z ;:E o . u 0 ...;:: ~.. Ov " .~ ",'" Cl C "'~ _:~ .~ 'z :0 '~ ClN .......... ...N ,.,,'" I I "'... "'..... NN I I "' "" "'''' .......... .. .. C.. o >< ..c.. o..u. ~ ~~ ~~ ~ ~ ~ :::i :::;. ;:; 0 0 '" :::;....... ~~ Ct; ~Cl'C1 ~~ ",~ o ~ ~ 1lJ'S ~ c: ~''''' -UQ)lIl ellC'OQ) -S .- .S $ lIlC\l...J o V . III .- ..... 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