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City Council Minutes 04-11-2022REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, April 11, 2022 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Lloyd Hilgart, Jim Davidson, Bill Fair, Charlotte Gabler, and Sam Murdoff Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Hilgart called the meeting to order at 6:30 p.m. Mayor Hilgart read a proclamation for Arbor Day. B. Approval of Agenda Councilmember Fair moved approval of the agenda with the removal of 2N and 20 for future consideration. Councilmember Davidson seconded the motion. Motion carried unanimously. C. Approval of Meeting Minutes • Special Meeting Minutes from March 28, 2022 • Regular Meeting Minutes from March 28, 2022 Councilmember Murdoff moved approval of the minutes. Councilmember Gabler seconded the motion. Motion carried unanimously. D. Citizen Comments None. E. Public Service Announcements Updates were provided on the following: • City Updates o Spring Hydrant Flushing o Spring Leaf Pick -Up o Hi -Way Liquors Wine Sale & Holiday Hours o Spring Cemetery Clean Up • Monticello Community Center Spring & Summer programming available on the Community Center website. F. Council Liaison Updates • BCOL — Councilmember Davidson gave an update of the meeting held on April 1, 2022. The agenda included discussion on replacing an outgoing member, programs and events, nature -based education, and received an update on grant application. City Council Minutes: April 11, 2022 Page 1 1 5 • IEDC —Councilmember Fair noted that the group had a tour of the new Wright County Government Center Economic Development office. Planning Commission — Councilmember Gabler provided an update of the April 5, 2022 Planning Commission meeting. The Planning Commission held six public hearings at this meeting and discussed establishment of TIF District 1-44. G. Department Updates • Building Department — Chief Building Official Ron Hackenmueller presented an annual update. The update included information on staff, safety and education, building valuation, permits, inspections, rental ordinance and licensing, and nuisances. • Block 52 — Rachel Leonard, City Administrator, gave an update on Block 52 and the revitalization opportunity the City has in the downtown area. The presentation touched on the vision for downtown, Downtown Small Area Plan, and the goals for Block 52 and surrounding area. Ms. Leonard then proceeded to update on where the City is in the process regarding the development of Block 52. Studies are being completed to get the block ready for redevelopment and the developer is beginning the process of what they would like to develop on the block. In addition, the City is reviewing improvements in the Block 52 area, including the extension of Walnut to River Street. 2. Consent Agenda: Councilmember Davidson moved approval of the Consent Agenda excluding item 2N and 20. Councilmember Fair seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Action taken: Approved the bill and purchase card registers for a total of $490,218.57. B. Consideration of approving new hires and departures for city departments. Action taken: Approved hires for MCC, Streets and Parks and terminations for MCC, Streets and Parks. C. Consideration of approving the sale/disposal of surplus city property for the Parks and Recreation Department. Action taken: No report this cycle. D. Consideration of adopting Resolution 2022-37 accepting a donation of trees ($5,000 value) from the Monticello Lions for spring tree planting. Action taken: Resolution was adopted. E. Consideration of approving a transfer of an on -sale intoxicating liquor license for West River Restaurants Inc. dba Chatters Restaurant & Bar. Action taken: Transfer was approved. F. Consideration of approving an application for temporary liquor license for the Monticello Lions for their Brewfest event on August 20, 2022. Action taken: Application was approved. City Council Minutes: April 11, 2022 Page 2 1 5 G. Consideration of approving a special event permit allowing the use of the City's commuter parking lot and related assistance for recycling event on April 23, 2022. Action taken: Approved the special event permit. H. Consideration of not waiving monetary limits on municipal tort liability established by Minnesota Statutes. Action taken: Approved not waiving monetary limits on municipal tort liability. I. Consideration of approving a community solar garden subscription agreement with Nokomis Energy LLC, a Minnesota limited liability company. Action taken: Approved the agreement. J. Consideration of adopting Resolution 2022-38 calling for a public hearing on May 9, 2022 for vacation of a drainage and utility easements as legally described as Otter Creek Crossing and 901h Street 3rd Addition. Action taken: Resolution was adopted. K. Consideration of adopting Resolution 2022-44 approving the final plat for Otter Creek 7th Addition. Applicant: City of Monticello & the Monticello Economic Development Authority. Action taken: Adopted Resolution 2022-44 based on findings in the resolution and subject to conditions of Exhibit Z. L. Consideration of adopting Resolution 2022-42 authorizing transfer of property from the City of Monticello to the Monticello Economic Development Authority and adopting Resolution 2022-43 authorizing a purchase agreement between the City of Monticello from M & B on Chelsea LLC. Action taken: Adopted Resolution 2022-42 transferring the land based on findings in said resolution and adopted Resolution 2022-43 authorizing the purchase agreement and execution of the necessary quit claim deeds. M. Consideration of revising the lease agreement with Preferred Title for use of a portion of the former DMV Building (119 3rd Street East) for file storage. Action taken: Approved the lease agreement. N. Consideration of approving a credit related to the assessment agreement for payment of Sewer Access & Availability Charges for RRG Holdings LLC. Action taken: Item was removed from the agenda for future consideration. O. Consideration of authorizing the purchase of a 2023 Dodge 1500 truck for the state contract price of $36,523 from Dodge of Burnsville and declaring the 2003 Chevrolet 2500 as surplus. Action taken: Item was removed from the agenda for future consideration. P. Consideration of approving an amendment to an Interim Use Permit for Extraction/Excavation of Materials in the B-3 (Highway Business) and the B-4 (Regional Business) Districts. Applicant: City of Monticello. Action taken: Approved the amendment subject to conditions in Exhibit Z and based on findings in Resolution -PC -2022-026. City Council Minutes: April 11, 2022 Page 3 1 5 3. Public Hearings: A. Public Hearing: Consideration of adopting Resolution 2022-40 approving the establishment of Tax Increment Financing District No. 1-44 (WashburnPOS Expansion Proiect) within the Central Monticello Redevelopment Project No. 1; and adopting the Tax Increment Financing Plan relating thereto Jim Thares, Economic Development Manager, provided a brief overview of Tax Increment Financing District 1-44 for Wahburn POS Expansion Project. The project includes the expansion of a 45,000 square foot warehousing/distribution building for a total facility size of 78,000 square feet. The total cost of the project is $6,500,000 and they plan to add between 15 to 20 new FTE staff as part of the project. Tammy Omdahl, Northland Securities, serves as advisory to the City and the EDA on establishment of the district. Ms. Omdahl provided background information on the project and noted that public assistance would not exceed $466,000. If approved by the City Council, the EDA will approve after City Council and enter into an agreement with the developer. Mike Willard, President of Washburn POS, thanked staff and Council for their work on the project. Mayor Hilgart opened the public hearing. There was no public testimony. Mayor Hilgart closed the public hearing. Councilmember Fair moved to adopt Resolution 2022-40 approving the establishment of Tax Increment Financing District No. 1-44. Motion seconded by Councilmember Davidson. Motion carried unanimously. 4. Regular Agenda: A. Consideration of adopting Resolution 2022-41 electing the standard allowance available under the revenue loss provision of the Coronavirus Local Fiscal Recovery Fund established under the American Rescue Plan Act (ARPA) Sarah Rathlisberger, Finance Director, provided an update on the funding provided under the American Rescue Plan Act (ARPA). Of the total funds received a portion was allocated to the Monticello Community Center for revenue loss. There are four possible uses for ARPA funding. The City must allocate the remaining amount of $785,717.65 for revenue loss. The specific use does not have to be noted. Councilmember Murdoff moved to adopt Resolution 2022-41 electing the standard allowance under ARPA. Councilmember Fair seconded the motion. Motion carried unanimously. B. Consideration authorizing the purchase of a 2017 Carlson CP75 asphalt paver for the cost of $98,750, a paver trailer for a not to exceed price of $30,000 and declaring the 1994 Neal DM6000A asphalt paver as surplus City Council Minutes: April 11, 2022 Page 4 1 5 Matt Leonard, City Engineer/Public Works Director, presented the item. There was minimal discussion among City Council. Councilmember Murdoff moved to authorize the purchase of the paver for the cost of $98,750, trailer for not to exceed price of $30,000, and declaring surplus property. Councilmember Fair seconded the motion. Motion carried unanimously. C. Consideration of authorizing staff to pursue further enforcement of non- compliant property as required by the fire inspection program Rachel Leonard, City Administrator, gave a brief update and noted that one property in town and not complied with the sprinkler inspection that is required. Staff met with the State Fire Inspector, and it was confirmed that an inspection is required if the sprinkler system is in place. This inspection can be completed by a third party and the results then provided to the City. If it is determined that a sprinkler system is not required as part of the building, the property owner has the right to remove the system and therefore, would no longer need an inspection. It was unknown at the time of the meeting if the sprinkler system was required. There was minimal discussion by Council requesting clarification on processes. Ms. Leonard noted that, if supported by Council, the City would proceed with a citation if the property owner does not comply. She added that staff would reach out to the property owner to try to resolve the issue. If there is no response in a week, staff would then proceed with further action. Councilmember Davidson moved to authorize staff to pursue further enforcement of non-compliant property. Motion seconded by Councilmember Murdoff. Motion carried unanimously. S. Adjournment: By consensus, the meeting was adjourned at 8:03 p.m. Recorder: Approved: Jennifer Schreiber -*1 'k W'Ocr Attes, City Council Minutes: April 11, 2022 Page 5 1 5