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City Council Minutes 05-23-2022REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, May 23, 2022 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Lloyd Hilgart, Jim Davidson, Bill Fair, Charlotte Gabler, and Sam Murdoff Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Hilgart called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Gabler moved approval of the agenda. Councilmember Davidson seconded the motion. Motion carried unanimously. C. Approval of Meeting Minutes • Special Meeting Minutes from May 9, 2022 • Regular Meeting Minutes from May 9, 2022 Councilmember Fair moved approval of both sets of minutes. Councilmember Gabler seconded the motion. Motion carried unanimously. D. Citizen Comments Tim Korby, HR Green, addressed the City Council with expressions of gratitude for the ability to have HR Green do work in the City. E. Public Service Announcements Updates were provided on the following: • City Updates o Memorial Day holiday hours were announced. o First Movie in the Park scheduled for June 3. o Monticello Fire Department golf tournament was scheduled for June 5. o Walk & Roll event was announced for June 11. • MCC Updates o Summer Swimming Lessons registration was opening. • Other Updates o USPCA K-9 Trials (WCSO) take place June 12-14. F. Council Liaison Updates. • EDA—Councilmember Davidson gave an update of the meeting held May 111- 2022. The EDA reviewed draft Integrated Marketing and Communications plan. City Council Minutes: May 23, 2022 Page 1 1 7 • Planning Commission — Councilmember Gabler noted that the Planning Commission held four public hearings. • 1-94 Coalition — Councilmember Gabler stated that the grant to fund the gap between Monticello and Albertville was due. Other updates including the 610 gap and marketing were also given. G. Department Updates Engineering/Public Works — Matt Leonard, City Engineer/Public Works Director, gave an annual update of both departments. 2. Consent Agenda: Councilmember Davidson moved approval of the Consent Agenda. Councilmember Fair seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Action taken: Approved the bill and purchase card registers for a total of $1,521,582.51. B. Consideration of approving new hires and departures for City departments. Action taken: Approved hires for DMV, MCC, and Parks and departures for the liquor store and MCC. C. Consideration of approving the sale/disposal of surplus city property for the Parks and Recreation Department. Action taken: No report this cycle. D. Consideration of adopting Resolution 2022-57 accepting grant in the amount of $25,000 from the Minnesota State Arts Board for Creative Support for part-time consultant. Action taken: Adopted the resolution accepting the grant. E. Consideration of approving Special Event Permit allowing use of West Bridge Park, city streets and related assistance for Party in the Park and approving off- site liquor license for VFW. Applicant: Monticello Chamber of Commerce. Action taken: Approved the event permit for Party in the Park and approved off-site liquor license for VFW. F. Consideration of approving Special Event Permit allowing use of Ellison Park and related assistance in conjunction with Art in the Park/Taste of Monticello. Applicant: Monticello Chamber of Commerce. Action taken: Approved the event permit for Art in the Park/Taste of Monticello. G. Consideration of approving an amendment to Agreement No. 14-52 between Wright County and the City of Monticello. Action taken: Approved the amendment to agreement No. 14-52. H. Consideration of authorizing the purchase of two 2023 Volvo Plow Trucks from Nuss Truck & Equipment equipped with a dump body and plow equipment from Bert's Truck and Equipment for a total of $461,769. Action taken: ITEM WAS REMOVED FROM THE CONSENT AGENDA. City Council Minutes: May 23, 2022 Page 2 1 7 Consideration of an amendment to a Conditional Use Permit for a Planned Unit Development for expansion of an existing restaurant building in the Pine Street Sub -District of the Central Community District and associated accessory uses. Applicant: Border Foods, LLC. Action taken: Approved an amendment to a CUP for PUD for an expansion to Taco Bell restaurant in the CCD subject to the conditions in Exhibit Z and based on findings in Resolution No. PC -2022-031. J. Consideration of a preliminary and final plat for Spaeth Third Addition and Development Agreement for the Spaeth Industrial Planned Unit Development. Applicant: Ken Spaeth, Spaeth Development, LLC. Action taken: Adopted Resolution 2022-58 approving a preliminary and final plat of Spaeth Industrial Park 4t" Addition, replatting Lots 5 and 6 into 2 separate parcels each, subject to conditions in Exhibit Z and based on findings in said resolution. K. Consideration of adopting Resolution 2022-59 approving a modification of the TIF plan budget for TIF District 1-42 to reflect updated land valuation per completed appraisal report. Action taken: Adopted Resolution 2022-59 approving a modification of the TIF Plan for TIF District No. 1-42 revising the sources and uses budget to reflect accurate land valuation as per completed appraisal report. Consideration of adopting Resolution 2022-60 approving a modification of TIF plan budget for TIF District 1-43 to reflect updated land valuation per completed appraisal report. Action taken: Adopted Resolution 2022-60 approving a modification of the TIF Plan for TIF District No. 1-43 revising the sources and uses budget to reflect accurate land valuation as per a completed appraisal report. M. Consideration of adopting Resolution 2022-61 endorsing WiHa Tools submittal of a Job Creation Fund (JCF) Grant Application to MN -DEED in the amount of $660,000 related to a proposed facility expansion. Action taken: Adopted Resolution 2022-61 endorsing WiHa Tools' submittal of a Job Creation Fund (JCF) Grant Application to MN -DEED in the amount of $660,000 related to a facility expansion proposal. N. Consideration of adopting Resolution 2022-62 modifying TIF District 1-22 for parcel removals related to proposed new Redevelopment TIF District in Block 52. Action taken: Adopted Resolution 2022-62 approving the elimination of parcels from Tax Increment Financing District No. 1-22 within Central Monticello Redevelopment Project No. 1. 2A. Consideration of items removed from the Consent Agenda for discussion H. Consideration of authorizing the purchase of two 2023 Volvo Plow Trucks from Nuss Truck & Equipment equipped with a dump body and plow equipment from Bert's Truck and Equipment for a total of $461,769. City Council Minutes: May 23, 2022 Page 3 1 7 Councilmember Murdoff questioned the need for purchasing two trucks in the same year. He wondered if the second truck could be pushed our two or three years. Matt Leonard responded that the current trucks are not in good shape, and it is hard to predict when things will fail. He added that he would prefer to purchase at the same time and then stagger the replacement vehicles. Councilmember Murdoff moved to authorize the purchase of two Volvo Plow Trucks for a total of $461,769. Councilmember Fair seconded the motion. Motion carried unanimously. 3. Public Hearings: A. Consideration of adopting Resolution 2022-63 approving the vacation of drainage and utility easements as legally described for Spaeth Industrial Park Angela Schumann, Community Development Director, gave a brief overview of the vacation request. The vacation is necessary to support the preliminary and final plat. Mayor Hilgart opened the public hearing. No one testified. Mayor Hilgart closed the public hearing. Councilmember Davidson moved to adopt Resolution 2022-63 approving the vacation of drainage and utility easements as legally described for Spaeth Industrial Park. Councilmember Murdoff seconded the motion. Motion carried unanimously. B. Consideration of adopting Resolution 2022-64 authorizing the establishment of Redevelopment Tax Increment Financing (TIF) District 1-45 within the Central Monticello Redevelopment Project No. 1, and adopting the Tax Increment Financing Plan relating thereto Jim Thares, Economic Development Manager, introduced the item and noted that this district is related to Block 52 development. Tammy Omdahl, Northland Securities, gave a brief overview and noted that this includes 13 of the 15 properties located in Block 52. Ms. Omdahl noted that the County Assessor did a preliminary review of the project and gave an estimated taxable market value that was greater than was staff had originally estimated. Therefore, the public hearing should be continued for an additional 30 days to allow Wright County and Monticello School District to review. The project includes approximately 87 rental housing units and an estimated 27,000 sq. ft. of commercial space. Mayor Hilgart opened the public hearing. There was no public testimony. Councilmember Fair moved to continue to public hearing to June 27 City Council meeting. Councilmember Davidson seconded the motion. Motion carried unanimously. 4. Regular Agenda: City Council Minutes: May 23, 2022 Page 4 1 7 A. Consideration of adopting Ordinance 777 amending Title VII, Chapter 71 Recreational Motor Vehicles, Summary Ordinance 777A for publication and Ordinance 778 amending Fee Schedule Jennifer Schreiber, City Clerk, and Tom Pawelk, Parks & Recreation Director, gave an overview of the ordinance amending the Recreational Motor Vehicle Ordinance. In summary, the ordinance allows Class 1 and Class 2 ATVs to operate in the City. In addition, electric bikes, scooters, and golf carts will also be allowed to operate. Class 1 ATVs and golf carts will be allowed in designated areas as provided on a map. Council briefly discussed the item. Councilmember Murdoff questioned having a section on how to proceed with someone who violates the ordinance and whether there is a provision for not reissuing a permit. Ms. Schreiber noted that Wright County Sheriff's Office is the enforcing agency and staff would follow recommendations of Wright County. Councilmember Davidson concurred that it would be beneficial to have more detail on enforcement. Councilmember Davidson requested clarification on why Class 1 ATVs are limited to designated areas same as golf carts. Ms. Schreiber noted that Class 2 ATVs are equipped with seatbelts, and it is a safety issue. This can be reviewed after 6 months, and the designated area of use could be expanded. Scott Cutsforth addressed the Council and requested that the fee be decreased from the proposed $50. Council requested an update in 6 -months. Councilmember Davidson moved to adopt Ordinance 777, Summary Ordinance 777A, and Ordinance 778 amending the fee schedule, fee of $25 for three months. Councilmember Fair seconded the motion. Motion carried unanimously. B. Consideration of approving a Development Stage Planned Unit Development and preliminary plat for Block 52 First Addition, a proposed mixed-use development (87 residential apartment units and approximately 30,000 sq. ft. of commercial office and retail use) in the Broadway and Riverfront Sub -Districts in the Central Community District (CCD). Applicant: Mark Buchholz, Deephaven Development, LLC Steve Grittman, NAC, presented the item. The project will occupy the majority of Block 52 overlaying 13 parcels. The project includes 30,000 square feet of ground floor commercial space, underground parking garage, and 87 dwelling units. A rooftop open space for residents, a restaurant with a patio facing the river, a promenade along Pine Street and an open plaza at the corner of Pine Street and Broadway are also included. After providing detail of the project, Mr. Grittman noted that the applicant ran into some fire code issues in regard to the height of the building, specifically the City Council Minutes: May 23, 2022 Page 5 1 7 central tower. The tower is expected to be a maximum of 75 feet. There are additional fire suppression requirements when height is over 60 feet. Because of this there are unanticipated additional costs for the developer. Mr. Grittman presented alternatives that the developer proposed. The alternatives include reducing the height of the tower. Options were presented to Council. Councilmember Gabler expressed concern that the new renderings were not brought back to Planning Commission. Councilmember Fair questioned whether the Planning Commission could be given the information. Mr. Grittman noted that following a Council meeting a project update could be provided to the Planning Commission. Councilmember Davidson did not agree that this would need to go back to Planning Commission as it won't change the decision of Council. He spoke in support of the change. Mayor Hilgart also spoke in support of the development project, even with changes. Mark Buchholz, developer, addressed the City Council, and commented that the alternative design will meet the intent of the building and project. He spoke to the unforeseen change and that the additional fire suppression costs due to the height of the tower would cause a financial burden. Angela Schumann commented on the change and noted that staff feels the eave the comes out from the tower is an important element in the design and would like to see that retained. Mr. Grittman noted that height of the building was an issue at the Planning Commission meeting. Some people thought it was too high and some supported the height. The Council has the authority to bring back to the Planning Commission, however, he feels that the issue was addressed. Councilmember Murdoff commented on alternative design and feels that the increase in cost could be absorbed into the project. Councilmember Davidson moved to adopt Resolution 2022-65 approving the preliminary plat for Block 52 First Addition, subject to the findings in said resolution and contingent on the conditions of Exhibit Z and authorize staff to negotiate with the developer on mezzanine/tower height and fire mitigation and to commit with resolution on that design with preference that the building have an eave/hat. Councilmember Fair seconded. Motion carried 4-1; Councilmember Murdoff voted against. Councilmember Murdoff approves of the project but feels that the changes were presented without much time for consideration. Councilmember Fair moved to adopt Resolution 2022-66 approving the Development Stage Planned Unit Development as presented for Block 52 First Addition, subject to the findings in said resolution and contingent on the conditions in Exhibit Z. Councilmember Davidson seconded the motion. Motion carried 4-1; Councilmember Murdoff voted against. City Council Minutes: May 23, 2022 Page 6 1 7 6. Adjournment: The meeting was adjourned at 8:58 p.m. Recorder: Approved: Jennifer Schreibe Atte City Council Minutes: May 23, 2022 Page 7 1 7