City Council Minutes 10-24-2022REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, October 24, 2022 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Bill Fair, Charlotte Gabler and Sam Murdoff
Absent: None.
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Gabler moved approval of the agenda with the addition of 2N.
Councilmember Fair seconded the motion. Motion carried unanimously.
C. Approval of Meeting Minutes
• Regular Meeting Minutes from October 10, 2022
Councilmember Gabler moved approval of the minutes. Councilmember
Murdoff seconded the motion. Motion carried unanimously.
D. Citizen Comments
None.
E. Public Service Announcements
Haley Foster, Communications Coordinator, gave an update on the following:
• Downtown Trick or Treat — October 27
• Bertram Boo Tacular — October 29
• Fall Leaf Pick Up — October 29
• Winter Coat Drive
• Fall Wine Sale — November 4 - 20
Jennifer Schreiber, City Clerk, noted the November 8, 2022 General Election.
F. Council Liaison Updates
• EDA — Mayor Hilgart provided an update of the EDA meeting held on
October 12. The board considered the following: 1) amendment loan
agreement with Due North carwash; 2) purchase agreement for Moon
Motors Fallon Ave. parcel; 3) Right of Entry 7t" Street West; 4) option
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agreement with Washburn; and 5) pre -development agreement with
Moon Motors in Otter Creek.
• Planning Commission Recodification Update— Councilmember Gabler
and Angela Schumann, Community Development Director, provided a
status on the update of the current Zoning Code.
G. Department Updates
• IT Update —Trevor Mack provided an annual update on the IT
Department.
• Let's Chalk Recap — Haley Foster introduced the item, thanked volunteers
and sponsors, and played a short video of the event. Mayor Hilgart
thanked everyone for their efforts on the successful event. Tom Pawelk,
Parks & Recreation Director, praised the event and the positive feedback
that the City received on the event.
2. Consent Agenda:
Councilmember Fair moved approval of the agenda with the addition of 2N.
Councilmember Murdoff seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a total of $1,108,335.00.
B. Consideration of approving new hires and departures for City departments.
Action taken: Approved the hires for DMV, MCC and Water and departures for
MCC.
C. Consideration of approving the sale/disposal of surplus city property for the
Street Department. Action taken: No report this cycle.
D. Consideration of adopting Resolution 2022-112 accepting donations from
various businesses for radio ads (value of $4,180) for Monticello Let's Chalk
event and a donation from WSB of $61.25 for ticket for Community
Development Director to attend MN Chamber Women in Business event. Action
taken: Resolution 2022-112 was adopted.
E. Consideration of adopting Resolution 2022-113 declaring a vacancy on the City
Council. Action taken: Resolution 2022-113 was adopted.
F. Consideration of calling for special meeting on Thursday, December 29, 2022 at
7:30 a.m. for approval of bills. Action taken: Special meeting was set for
December 29, 2022.
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G. Consideration of approving a charitable gambling permit for Sand Dunes
Gobblers — NWTF for an event to be held at River City Extreme on March 4, 2023.
Action taken: Permit was approved.
H. Consideration of adopting Resolution 2022-114 approving Minnesota Investment
Fund (MIF) Loan Agreement with Willi Hahn Corporation dba Wiha Tools in the
amount of $220,000. Action taken: Resolution approving the MIF Load
Agreement was adopted.
Consideration of adopting Resolution 2022-115 calling for a public hearing on
November 28, 2022 for vacation of drainage and utility easements on Lots 9-13,
Block 2, Lauring Hillside Terrace. Petitioner: Willi Hahn Corporation. Action
taken: Resolution 2022-115 calling for a public hearing was adopted.
J. Consideration of adopting Resolution 2022-119 authorizing a transfer of
Development Contract for the Twin Pines First Addition from Kjellbergs inc. to
Apartments Monticello LLC and approving a PUD adjustment for Twin Pines first
Addition, including related amendments to the Development Agreement for
Twin Pines First Addition. Action taken: Resolution was adopted based on
findings in said resolution and subject to conditions in Exhibit Z.
K. Consideration of authorizing a Right of Entry for City -owned parcel Outlot B of
Jefferson Commons for the purpose of general site investigation. Action taken:
Authorized the Right of Entry.
L. Consideration of approving amendments to the Monticello Zoning Ordinance
related to Industrial Zoning Districts. Applicant: City of Monticello. Action taken:
Adopted Ordinance 791 approving amendments based on findings in Planning
Commission Resolution PC -2022-48.
M. Consideration of approving the purchase of 20 spin bikes from Sourcewell
Cooperative Purchasing Contract with Johnson Fitness and Wellness for $36,700,
less a $1,900 trade-in value of the existing spin bikes. Action taken: Approved
the purchase and trade-in.
N. Consideration of approving a contract with Mid -Minnesota Hot Mix for the
completion of remaining punch list items for Haven Ridge (First Addition). Action
taken: Approved the contract with Mid -Minnesota Hot Mix for the completion
of remaining punch list items for Haven Ridge First Addition if the developer
fails to confirm a contract in place and in consultation with the City Attorney.
3. Public Hearings:
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A. PUBLIC HEARING: Consideration of adopting Resolution 2022-116 approving an
assessment roll for delinquent miscellaneous accounts to be certified to the
County Auditor for 2023 payable tax year
Sarah Rathlisberger, Finance Director, introduced the item and noted that there
is one outstanding account. Accounts must be paid by November 23 to not be
assessed.
Mayor Hilgart opened the public hearing. No one testified. Mayor Hilgart closed
the public hearing.
Councilmember Gabler moved to adopt Resolution 2022-116 approving
assessment roll for delinquent miscellaneous accounts to be certified to the
County Auditor for 2023 payable tax year. Councilmember Fair seconded the
motion. Motion carried unanimously.
B. Consideration of adopting Resolution 2022-117 approving an assessment roll for
delinquent utility accounts to be certified to the County Auditor for the 2023
payable tax year
Sarah Rathlisberger introduced the item and noted that there are 245 delinquent
utility billing accounts with a total of $169,244.15. Delinquent accounts must be
paid by November 23 to not be assessed.
Mayor Hilgart opened the public hearing. No one testified. Mayor Hilgart closed
the public hearing.
Councilmember Gabler moved to adopt Resolution 2022-117 approving the
assessment roll for delinquent utility accounts to be certified to the County
Auditor for the 2023 payable tax year. Councilmember Murdoff seconded the
motion. Motion carried unanimously.
C. Consideration of adopting Resolution 2022-118 approving assessments for the
2022 Street and Sidewalk Improvements Projects, City Project 22CO01
Matt Leonard, City Engineer/Public Works Director, presented the item and
noted that the project is substantially complete. He reviewed the project areas
for both street and sidewalk, the scope of the project, and assessment methods
for street and sidewalk. The final street assessment was less than projected.
Mayor Hilgart opened the public hearing. The following individual testified:
Korben Kersten, 2495 Briar Oaks Blvd., addressed his concerns about the
street improvement. Mr. Kersten noted concern about the depth of the
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manholes, the filling in of potholes and the pooling of water around the
curbing. Mr. Leonard noted that staff will inspect the noted concerns.
Mayor Hilgart closed the public hearing.
Councilmember Gabler moved to adopt Resolution 2022-118 approving
assessments for the 2022 Street and Sidewalk Improvements Projects, City
Project 22C001. Councilmember Fair seconded the motion. Motion carried 3-1;
Councilmember Murdoff abstained as he owns a parcel on assessment list.
4. Regular Agenda:
A. Consideration of adopting the annual Snowplowing and Ice Removal Policy for
the 2022-2023 snow season
Matt Leonard introduced the policy for the upcoming snow season. The policy was
amended and shortened slightly to be more concise. The primary change to the policy
related to winter parking restrictions. On -street parking restrictions (from November to
April) was replaced by allowing parking unless the City declared a snow event when
accumulative snow or ice is predicted. Mr. Leonard noted that staff will monitor the
process this year.
There was minimal discussion.
Councilmember Murdoff moved to adopt the annual Snowplowing and Ice Removal
Policy for 2022-2023 snow season. Councilmember Fair seconded the motion. Motion
carried unanimously.
5. Adjournment•
The meeting was adjourned at 7:38 p.m.
Recorder: Jennifer Schreiber
Approved:
Atte
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