City Council Agenda Packet 09-24-2007 Specail
CITY OF MONTICELLO
Public Works Facilities Needs Study
WORKSHOP AGENDA
City of Monticello Public Works
John Simola
Kodet Architectural Group, Ltd.
Ed Kodet, FAIA
Heidi Neumueller, Assoc. AlA
Monday, September 24,2007
5:30 Oyerview
5:40 Needs Assessment
Offices + Support Spaces
1. Public Works Department
2. Engineering Department
3. Possible Sheriff's Deputy
Vehicle Maintenance
Vehicle Storage
1. Current + Future Equipment
Yard Requirements
Site Requirements
6:20 Project Budget
1. Construction Cost
2. Soft Costs - Contingency, FFE
6:30 Questions + Answers
Facilities Needs Study Committee Members:
John Simola, City of Monticello Public Works Director
Beth Green, City of Monticello Public Works
Bruce Westby, City of Monticello Engineer
Matt Theisen, City of Monticello Public Works
Tom Moores, City of Monticello Public Works
Seth Nelson, City of Monticello Parks Superintendent
Gary Anderson, City of Monticello Chief Building Official
Jeff O'Neill, City of Monticello City Administrator
Tom Perrault, City of Monticello City Council
Consulted with:
AI Gapinski, City of Monticello Shop Mechanic
Location: Academy Room, Monticello City Hall
CITY COUNCIL WORKSHOP
HRA/EDA CONSOLIDATION
Monday, September 24, 2007, 5:00 p.m.
COUNCIL MEMBERS:
Mayor Clint Herbst and Council Members Wayne Mayer, Brian
Stumpf, Tom Perrault, and Susie Wojchouski.
A. REFERENCE AND BACKGROUND:
It was been the desire of the Monticello City Council to explore the pros and cons for consolidating the
Monticello HRA and the Monticello EDA. A representative from the HRA and EDA along with
Council Members Wayne Mayer and Tom Perrault have met on more than one occasion including a
session with the Authority's Attorney.
Martha Ingram, Kennedy & Graven, will be present at the workshop to answer questions of the City
Council members, particularly, those questions associated with establishment of powers and defining
the action steps necessary by the Council, HRA, and EDA to accomplish the decision made by the City
Council.
At the EDA meeting of August 21, 2007, the EDA commissioners agreed it was time to consolidate the
EDA and HRA given the number of vacancies on the commissions and to integrate City Council
members into the city's economic development process. Bya consensus of members in attendance:
Tom Perrault, Ron Hoglund, Barb Schwientek, and Bill Demeules, the following recommendations
were made:
1. Recommended the HRA powers and assets be transferred to the EDA.
2. Recommended the EDA consist of seven commissioners.
3. Recommended the EDA commissioners be made-up oftwo council members and five non-
council members.
4. Recommended at least three of the non-council members shall be residents of the City of
Monticello and not greater than two non-council members may be non-residents of the City of
Monticello but must operate a business and own property in the City of Monticello. (Legal
advice to determine if this recommendation to be written into the ordinance/bylaws or a
permanent policy.)
5. Recommended the EDA be granted the power to authorize the expenditure of tax increment
and approve Redevelopment Contracts and Purchase and Redevelopment Contracts.
6. Recommended placing a minimum cash-balance of$1 million plus inflation (index) on the
EDA funds to insure the preservation of GMEF revolving loan program.
(In order to maintain flexibility for local funding options and given the unknown future and
I
eligibility ofTIF, this topic needs further discussion for consistency with the Comp Plan Update
and economic development goals. Seek legal advice whether this is an ordinancelbylaw or
guideline/policy item.)
Again, Attorney Ingram will be available to answer questions of the Council to assist in the
decision to consolidate the HRNEDA. In addition to the Council's decision as to the
consolidation and the make-up of the commissioners, the Council needs to begin to think about
their desired process for selection of candidates for appointment of commissioners.
B. ALTERNATNE ACTIONS:
1. A motion to consolidate the HRA and EDA into one Authority transferring all powers
and assets to the EDA authorizing the Attorney to begin preparation of appropriate
documents.
2. A motion to consolidate the HRA and EDA into one Authority transferring all powers
and assets to the HRA authorizing the Attorney to begin preparation of appropriate
documents.
3. A motion to not consolidate the HRA and EDA.
4. A motion to table any action.
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