EDA Minutes 05-22-2001
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MINUTES
MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY
Tuesday, May 22, 2001 - 4:00 p.m.
City Hall - Academy Room
Members Present:
Chair Hill Demeules, Vice Chair Barb Schwientek, Clint Herbst and
Darri n LahI'.
Members Absent:
Ron Hoglund, Roger Carlson and Ken Maus
Staff Present:
Executive Director Ollie Koropchak and Recorder Lori Kraemer.
Guests:
Susie Wojchouski, Chamber Director
Pam Campbell, Design Advisory Committee Chair
MI'. & Mrs. Brian Thickpenny, Primerica
] . Call to order.
Chair Dell1eules called the meeting to order at 4 pm.
2.
Consideration to approve the April 24, 200] EDA minutes.
A MOTION WAS MADE BY CLINT HERHST AND SECONDED HY BARB
SCHWIENTEK TO APPROVE THE MINUTES Of THE APRIL 24, 2001 FDA
MEE'lING. Motion carried.
3. Consideration of addinf.! or removing agenda items. None
4. Consideration to review for approval/disapproval the OMRF application for 20] Pine
Street.
The DMRF application is from Hrian Thickpenny,. Mr. Thickpenny presented his design
concept to OAT on May] 5, 200 I. The unapproved minutes from DA T are attached as
well as OAT Review. Please address the following OMRF (i.uidelines fix compliance.
Ollie Koropchak, Executive Director, provided a brief review of the DA T meeting held
prior to the EDA meeting. Hrian Thickpenny, property owner of the building occupied
by Primerica. provided pictures of the existing building, as well as samples of 111aterials
they may be using. Thickpenny stated they would like to keep the "old look" of the
bui Iding as well. He stated that the bui Iding is currently painted and that maintaining the
exterior has been challenging due to road spray from snow plows, etc. as it is located on
Hwy 25 which is a very busy road. Mr. Thickpenny's contractor was also present and
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described the types of materials they would like to use, as well as stated that if asbestos
wcre found and the owner decided to not renlove it and covcr it, he would not be
interested in the project.
Pam Campbell, DAT Chair, discussed the possibility of removing the current slate and
possibly resell it but it was determined that was not an easy task and they would not be
doing that. Campbell added that the DAT voted to go with the vinyl siding due to the
closeness of the building to Hwy 25 and the maintenance due to road spray. Campbell
also noted they did not want this to set a precedent as it docs not coincide with the design
guidelines, but they are sympathctic to the owner's situation. OAT's motion was to
approve the use of the shake material along with the vinyl siding as presented, front and
top gables to be shake material. New shutters will be added as well.
The contractor advised the costs to be approximately $8,700 to do all four sides with
vinyl; price contingent on asbestos test.
Koropchak stated an additional $3,200 if they were to do all shakes ($1600/ea) for a total
match of $5,277; or if just the tront & gables, it is $1,569 more (matching is $785/ea) for
a total match of$4,462. Also pointed out that the guidelines stated tront rear and one
side, but at times they have talked about all Jour sides.
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TheEDA members asked "I'hiekpenny "if the EDA would match the cost to use shake
overall, would they agree?", and Thickpenny responded yes.
The members discussed that their objective is to clean up the back side of that entire
block aHer the Thickpenny's stated their concern was that this would not occur and
therefore it wouldn't make sense to spend the extra money for the back side if the
building if cleanup were not to occur. Thickpenny also discussed 2 windows that would
then be visible on the back side and asked if the EOA wanted them to upgrade those as
well. The members agreed to the extra matching grant money to add the shutters to the
back which would amount to $5.366.50 as the EDA's contribution.
Schwientek stated the best they could do would be the $2500 per side and added that they
could come back for additional support if asbestos was located. Lahr also added that this
is a package and should not be split up or only small projects be completed by
eliminating any parts of the package. Schwientek asked the owners if they agreed to this
and they did.
A MOTION WAS MADE BY HARB SCHWIENTEK AND SECONDED BY DARRIN
LAHR TO APPROVE DMRF NO. 112 IN THE AMOUNT OF $5,366 FOR TIlE
BUlLDINO IMPROVEMEN'rS AS PRESENTED, AS A TOTAL PACKAGE.
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EDA Minutes - OS/22/01
UTILIZING SHAKES ON FOUR SIDES. AND TO RETURN TO THE EDA FOR
POSSIBLE ADDITIONAL SUPPORT SHOULD ASBESTOS BE FOUND UNDER
THE CURRENT SIDING. Motion carried unanimously.
5.
Consideration to review for approval/disapproval the DMRF application for 205 Pine
Street.
Ollie Koropchak, Executive Director, advised the EDA members that the DMRF
application is from Rick Wolfsteller via Susie Wojchouski, Chamber Director, for the
City of Monticello who owns the property which is occupied by the Chamber of
Commerce. Susie presented the design concept to DA T on May 15,200 I.
Susie stated their idea is to remove ric/rac and the stucco and wood will be
repainted/repaired. She noted that the ric/rac on corner post of the building has to remain
as it is embedded in the stucco; the corners around windows and corner posts will be
painted a sage color, stucco color will be beige. There will be a new Chamber sign with
the new logo which will be dark green with an M in the middle which will be lighter
green, and it will be a sandblasted foam sign which is very durable. They will be lighting
the sign (cap lighting) with a goose neck for angling. On the North side facing Co Rd 75
will be a small cap awning that says "Chamber" which will be dark green with white
lettering. Susie provided painting estimates as well.
Clint Herbst asked about installing a fixed, wood awning, but Susie wasn't sure how that
would be affixed to the building or what was under it. It is also a cost factor. Susie has
also talked to Clarence McCarty, adjacent building owner, to see if he would remove a
portion of the wood on the building that is falling apart, but has not heard back from at
this time. She did state she had also thought about having the painter extend the painting
to the adjacent building if Mr. McCarty did not agree to remove the wood. Susie
estimated the cost to remove the wood boards and paint that portion as well to be at $750;
but that the Chamber would not be paying that portion.
Koropchak stated the total estimated cost to be $4,731.13, and the EDA would match
50% of that total. Susie also provided a brief description of a concept to improve their
park as well. Shrubs removed, /lower pots added. trim, public art work, and the turquoise
bench will be redone. Did check in for putting in brick pavers where there is grass but
that was too expensive.
Sue also added that she would be willing to be the liaison to the EDA in approaching the
property owners next to the Chamber bui Iding in regard to upgrading and htcade
treatments. The EDA discussed that to improve the Chamber building and Primerica
building would not do much good if the adjacent owners did not improve their buildings
as well.
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EDA Minutes - OS/22/01
A MOTION WAS MADE BY DARRIN LAIIR AND SECONDED BY BARB
SCHWIENTEK TO APPROVE DMRF NO. 113 IN THE AMOUNT OF $2,365.56 AND
UP TO $500 FOR FEE REIMBURSEMENT AT 205 PINE STREET. Motion carried
unanimously.
A McrrloN WAS MADE BY DARRIN LAHR AND SECONDED BY BARB
SCIIWIENTEK AUTHORIZING SUSIE WOJCHOUSKI TO APPROACII
CLARENCE MCCARTY FOR PERMISSION TO RE~PAINT THAT PORTION OF
THE ADJACENT BUILDING WITH EDAFUNDS, UP TO A MAXIMUM OF $],000.
Motion carried unanimously.
6.
Consideration to review the cost proposals from Planner Steve Grittman relative to Block
35 and authorization to move forward.
Ollie Koropchak, Executive Director, advised that she had received a quote from Steve
Grittman for $] ,680 for design concepts which combine the trash handling and an overall
plan for private parking located within Block 35, the Planner to work with the Public
Works Department and the businesses within Block 35. Koropchak also spoke with John
Simola regarding the EDA's plan. Pam CampbelL DAT Chair, asked where the proposal
would go once received ti-om Grittman and Koropchak advised that it would be
forwarded to the EDA and then on to the DAT as well if there were a design issue.
Koropchak also advised that if the EDA authorized the go-ahead, Orittman would be
suggested to use AI Loch as the key contact person for the downtown businesses and
John Simola f()r Public Works.
Bill Demeulcs asked about defining the scope of the project and he was advised that part
of what Grittman is going to do is approach Al Loch, property owner, as pati of his
proposal. The EDA will then have to decide where to go from there. llerbst noted it
could be broken down in stages. Rick Wolfsteller asked if the EDA was going to
approach the owners on paying for their own receptacles, etc. and they stated no, this was
something the EDA wanted to do themselves for improvements. It was suggested that
they start with garbage receptacles first and then move forward to parking area
enhancements as well. As per Grittman's proposaL he would plan for an on-site block
meeting of property owners, develop concepts, and then a follow-up meeting to present
options. Schwientek stated she did not feel it was Steve's position at this time to be
talking with owners regarding the back sides of their buildings. She also feels we need to
clarify enhancing the rear entrances. in not meaning to enhance the design. Herbst states
the owners may need some ideas to look at in order to get thelll interested. Second step
would be to go to the DAT and building owners to start the clean up, stating the need to
clean up the back sides first which would include garbage receptacles. Koropchak was
to clarify that the FDA would not be doing individual hlcade improvements.
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A MOTION WAS MADE RY DARRIN LAHR AND SECONDI.:D RY CLINT
HERBST AUTHORIZING PLANNER STEVE GRITTMAN TO PROCEED WITH
SITE CONCEPTS FOR A POIZ'flON OF BLOCK 35, OR AS SO DESCRIBED, AT A
COST NOT TO EXCEED $1,800; AND TO WORK WITH THE PUBLIC WORKS
DIRECTOR AND DOWNTOWN BUSINESS OWNERS, WITH CLARIFICATION BY
OLLIE KOROPCHAK TO STATE TlIlS IS NOT FOR FACADE IMPROVEMENTS.
Motion carried unanimously.
7. Consideration to approve amending the EDA Bylaws.
Koropchak advised that at the April EDA meeting, the commissioners discussed the
potential of merging the EDA and HRA. The commissioners felt combining the two
commissions would create agendas of too great of length causing long meetings and
perhaps hasty, inappropriate decisions. In order to reduce the number of evening
meetings, the commissioners present suggested the EDA meeting time be 2:00 p.m. or
4:00 p.m. subject to consideration by Hoglund and Lahr who were absent.
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Koropchak stated the EDA needs to decide if 2:00 or 4:00 p.m. works best and amend the
EDA Bylaws accordingly. She also provided an excerpt of the Bylaws and stated the
meeting time of the regular and annual meeting should be amended as well as the month
of the annual meeting. The annual meeting this year was held in April which allowed the
Finance Department more time to generate year-end repOlis.
Koropchak stated that based on the discussion at the last meeting it was decided to
change the time to 4:00 pm versus the 7:00 pm in order to get better attendance. Barb
Schwientek asked why there is even a time listed in the bylaws and Wolfsteller stated that
is what the City does with their other meetings as well, in getting the public to recognize
or get familiar with meeting times. Schwientek noted she preferred to have the time
taken out of the bylaws, but Koropchak stated the bylaws coincide with the City
ordinances. Derl1eules stated possibly the EDA could change it to state an unspecified
time, i.e. between 2 pm and 6 pm, but the EDA did not agree. Demeules also asked if
this item had to go to the attorney for his review and they did not feel that it did, but they
felt they needed the Attorney to advise. Schwientek stated her reasoning for not listing
specific times would be for llexibility of the members. There was further discussion
stating the 4:00 pm meeting time would stand at this time.
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A MOTION WAS MADE l3Y l3ARB SCIIWIENTEK AND SECONDED BY CLINT
I fERBST TO APPROVE AMENDING ARIK'LE V - MI.:ETINGS, SECTION 2., OF
TilE BYLA WS AS FOLLOWS: REGULAR MEETINCJS OF TilE FDA SHALL BE
HELD ON THE 4111 TUESDA Y OF JANUARY, APRIL, JULY, AND OCTOBER.
AND TilE ANNUAL MEETING SHALL l3E IN CONJUNCTION WITII TIlE
REGULAR APRIL MEL.:'fING. Motion carried unanimously.
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Consideration of Executive Director's Report.
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Koropchak provided information regarding IRT which will be elosing on
approximatcly 6/] 2/01; also noted they have received commitments from the
bank.
Faymar discusscd real estate being up for sale, business sold to someone in Ohio
and they are downsizing. Working with thcm to build a IS,oon sq it building,
hopefully in Monticello
Redwing Foods - not going with the H Window building, hut perhaps building a
30,000 sq ft building and may want to be located at the corner of Fallon and
Chelsea. She also noted there is a potential buyer fl.)r the H Window building.
Wright Co Partnership has an event coming up. Wolfsteller and Koropchak went
to a meeting there earlier in the day, looked at consistencies among other citics
and buildings.
Ryan Co has moved on.
Economic down trend on some industries, seem to be waiting at this point.
Silvcr Creek Developmcnt was in talking about a possibility of
commerciallindustrial building on East 7th St.
liRA authorized housing plan in conncction with the County.
Hlue Chip is going to the Planning Commission for final PUD approval in June.
EDMA is working with a cornpany looking at a site in Monticello.
Production Stamping - providcd an analysis of uses/sources for them. IfTIF
amount goes down perhaps the EDA would want to do a $20n,OOO loan.
Having Legal Council review - seeing if that will work for a certain property in
Monticello.
Knows of a company in Monticello that will expand this summer.
TJ Martin did opt to do the clectronic payment for their loan.
Tapper paid off balloon payment.
Took year end reports to council which they accepted.
Did an adjustmcnt to cash flow, took out the amount that was paid to the Liquor
Fund.
Indudcd a letter that was given to City Council and Mayor provided by Chadwick
regarding their property, this will be on the council agenda at their next meeting.
I DC made a motion to encourage the negotiation - move forward. Also chairs are
up. CH noted his concern on moving forward on this as pursuing this property he
feels does not help as it will not be developable for a long period of time and
states looking f()[ property that is usable now would be the way to go. Koropchak
noted that the Chadwick property is the only one zoned industrial at this time, but
Herbst added that if someone canle in proposi ng to re-zone a piece of property to
industrial, the Council may go authorize that. He also stated his feeling would be
to look at the Gold Nugget property again. Koropchak noted that owning the
industrial land would be beneficial, as right now wc are markcting industrial land
not owned by the City. Lahr added that the City needs to look at long term now.
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buy further out now and down the road it will he in demand.
Koropchak added that she had missed one of the loans, an equipment loan, that
was due hy the Demeules, which was paid.
Koropchak approached the memhers regarding the downtown area for
revitalizing, may want to encourage the owners to recreate what was originally
there, and would FDA be interested in helping to fund this.
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9. Other Business. - None
10. Adjournment.
A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY DARRIN
LAHR TO ADJOURN THE MEETING AT 5:45 PM. Motion carried unanimously.
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