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EDA Agenda 05-22-2001 . 1. 2. 3. 4. . 5. . AGENDA MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY Tuesday, May 22, 200t - 4:00 p.m. City Hall - Academy Room MEMBERS: Chair Rill Demeules, Vice Chair Barb Sehwientek, Assist Treasurer Ken Maus, Clint Herbst, Roger Carlson, Ron 110glund, and Darrin Lahr. STAFF: Treasurer Rick Wolfsteller, Executive Director Ollie Koropehak. Recorder Lori Kraemer. GUESTS: Susie Wojchouski, Chamber Director Brian Thickpenny, Primerica Call to order. Consideration to approve the April 24, 200 I EDA minutes. Consideration of adding or removing agenda items. Consideration to review f()[ approval/disapproval the DMRF application for 207 Pine Street. (Thickpenny) Consideration to review for approval/disapproval the DMRF application for 205 Pine Street. (Wojchouski) 6. Consideration to review the cost proposals from Planner Steve Grittman relative to Block 35 and authorization to move forward. 7. Consideration 10 approve amending the EDA Bylaws. 8. Consideration of Executive Director's Report. 9. Other Business. 10. Adjournment. . . . Members: Absent: Staff: Guests: ANNUAL MEETING MINUTES MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY Tuesday, April 24, 2001 - 7:00 p.m. City Hall - Academy Room Chair Bill Demeules, Vice Chair Barb Schwientek, Assist Treasurer Ken Maus, Clint Herbst, Roger Carlson and Darrin Lahr Ron Hoglund and Darrin Lahr Treasurer Rick Wolfsteller, Executive Director Ollie Koropchak, Recorder Lori Kraemer. Susie Wojchouski and Pam Campbell, DAT 1. Call to Order. 2. 3. 4. Chair Bill Demeulcs called the meeting to order at 7 pm. Consideration to approve the March IS, 2001 EOA minutes. A MOTION WAS MADE BY BARB SCHWIENTEK AND SECONDED BY ROGER CARLSON TO APPROVE THE MINUTES OF THE MARCH 15, 2001 EDA MINUTES. Motion carried with Ken Maus and Clint Herbst abstaining. Consideration of adding or removing agenda items. None Public Hearing - Consideration to amend the Business Subsidy Criteria for the Economic Development Authoritv of the Citv of Monticello. Chair Demeules opened the public hearing. Oemeules advised Maus and Carlson of the discussion that took place at the March meeting regarding amending the Business Subsidy Criteria. At that meeting, the EDA commissioners approved amending the GMEF Guidelines and authorized staff to direct the EDA Attorney to draft language for amendment of the GMEF Guidelines to include a Late Fee Policy of $250 plus accrued interest, after discussion regarding an industry that is consistently late with payments. The language drafted by the EOA Attorney is as follows: LA TE FEE POLICY: In addition to any other amounts due on any loan, and without waiving any other right of the Economic Development Authority under any applicable documents, a late fee of $250 will be imposed on any borrower for any payment not received in full by the Authority within 30 calender days of the date on which it is due. Furthermore, interest will continue to accrue on any amount due until the date on which it is paid to the Authority, and all such . . . EDA Minutes - 4/24/01 interest will be due and payable at the same time as the amount on which it has accrued. A MOTION WAS MADE BY KEN MAUS AND SECONDED BY BARB SCHWIENTEK TO CLOSE THE PUBLIC HEARING. Koropchak advised the EDA that the amendment will be forwarded to the Council on May 14, 2001 for approval as the guidelines state no changes to the guidelines shall be instituted without prior approval of the Council. She also advised that the members review the EDA Business Subsidy Criteria as the GMEF Guidelines state the EDA shall review the guidelines on an annual basis. A MOTION WAS MADE BY BARB SCHWIENTEK AND SECONDED BY KEN MAUS TO APPROVE AMENDING THE EDA BUSINESS SUBSIDY CRITERIA AS OUTLINED ABOVE, RECOMMENDING COUNCIL CONSIDERATION ON MAY 14, 2001. Motion carried unanimously. 5. Consideration to elect 2001 EDA officers. Koropchak advised that each year the EDA is required to elect officers, also stating that they can remain the same if they chose to. In order to comply with EDA Ordinance Amendment No. 172, Section 2-3-2: The Authority shall annually elect a president, vice president, treasurer, assistant treasurer, and secretary. Clint Herbst asked if anyone requested to be removed from the board and with no requests to be removed, he then asked if Bill Demeules was willing to stay on as Chair. Demeules stated he was willing to remain as Chair. It was also asked of Barb Schwientek if she was willing to stay on as vice chair and she stated that she was. All members elected to remain the same. The current list of officers are: President Vice President Treasurer Assistant Treasurer Secretary Bill Demeules Barb Schwientek Rick Wolfsteller Ken Maus Ollie Koropchak In order to comply with EDA Ordinance Amendment No. 172, Section 2-3-1: Creation: (C) Thereafter the initial appointment, all commissioners shall be appointed for six-year terms, except that any person appointed to fill a vacancy occurring prior to the expiration of the ternl which his/her predecessor has been appointed shall be appointed only for the remainder of such term. 2 . . . EDA Minutes - 4/24/01 2001 EDA membership and 6-year term: Ron Hoglund Clint Herbst, Council Ken Maus Darrin Lahr Barb Schwientek Bill Demeules Roger Carlson, Council 12-2001 12-2002 12-2002 12-2003 12-2004 12-2005 12-2006 A MOTION WAS MADE BY KEN MAUS AND SECONDED BY CLINT HERBST TO APPROVE OFFICERS AS STATED ABOVE, WITH NO CHANGES. Motion carried unanimously. 6. Consideration to review and accept the vear-end EDA Financial Statements. Activitv Report, and proposed 2001 Budget. Koropchak provided the report stating that in order to comply with EDA Ordinance Amendment No. 172, Section 2-3-6: The Authority shall prepare an annual budget projecting anticipated expenses and sources of revenue. And B: The Authority shall prepare an annual report describing its activities and providing an accurate statement of its financial condition. Said report shall be submitted to the City Council by March 1 of each year. Koropchak provided the year-end statements, proposed budget, and activity report and asked the EDA to review and discuss prior to consideration of action. Wolfsteller and Koropchak explained the changes in language regarding appropriation and UDAG. A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY BARB SCHWIENTEK TO ACCEPT THE YEAR-END FINANCIAL STATEMENT AND REPORT FOR SUBMISSION TO THE CITY COUNCIL ON MAY 14,2001. Motion carried unanimously. 7. Consideration to review year-end balances of the GMEF. DMRF. UDAG. Minnesota Investment Fund and SCERG Funds. Koropchak provided the staff report advising the EDA that all GMEF loan payback payments are current as accounted for in the 2000 year-end statements. The balloon date for GMEF No. 010 (Blue Chip) was extended from December 1, 2000 to December L 2003. We anticipate to collect the balloon payment from the Tapper II real estate loan of $100,000 in April 28, 2001. The Integrated Recycling Technology, Inc. $72,500 real estate loan was approved by the EDA in 200 I and anticipated to close spring/summer. 3 . . . EDA Minutes - 4/24/0 I No DMRF grants were disbursed in 2000. However, two grants were approved for the Hamond and Heaton properties in 2000. OMRF expenses included Claybaugh Preservation Architecture and EDA Attorney. Principal and interest payback will commence May 2001 on the $10,644 DMRF Hamond loan. The $100,000 EOA disbursement for the TCOC loan was from the UOAG fund account and EOA-GMEF account. The $500,000 State Grant to the City for TOCO closed in 2000. This is monies from Federal dollars, the City will retain the entire $500,000 principal and interest of 4(% amortized over seven years. The EDA is the administrative body of the funds. I-Iowever. because this is Federal dollars the payback dollars can not recycle into the EOA.GMEF account. And forever, each new loan by the City from these Federal dollars must meet Federal regulations and accountability such as low to moderate income jobs, Davis-Bacon Rules, etc. You will note the total dollars available to the EDA for GMEF and DMRF programs less the commitments is $681,005.81 as of April 24, 2001. Koropchak advised that the OMRF balance as ofOecember 31, 2000 is $171 ,827.58. No action was necessary by the EDA. 8A. Consideration to discuss for approval the continued funding of the DMRF and to review the OMRF Guidelines for possible amendments. Koropehak provided the report stating that on an annual basis, the EDA compares the over-all dollars available to assist industry and downtown businesses with the goals or objectives of the programs. You will note the DMRF balance is about $150,000 after deducting eommitted dollars. The DMRF program began in 1997 and in four years the EOA disbursed money for 7 improvement projects. Also, note the EDA Cash in Bank may start to delete as the UDAG and SCREG money is used up, subject to payment of balloon payments, and willingness to increase the amount of the GMEF Loan in order to keep competitive. Koropchak provided an estimated market value comparison regarding the DMRF impact and information provided by Pam Campbell, as well as posed a list of questions for the EDA members to discuss. Pam Campbell, DA T Chair, provided a list of possible changes to the DMRF that the members may want to discuss as options. They did discuss having the flexibility to eomplete improvements in different phases, but Campbell stated that a potential problem could be that they do not ever eomplete what they initially intended. Koropehak also stated that possibly the they could have an owner eomplete one application and have them phase it imposing deadlines. Schwientek thought changing the language in the guidelines may just make it more cumbersome and also noting it has been handled on an individual 4 EDA Minutes - 4/24/0 I . basis in the past which seems to be working. Also mentioned was having tenants be allowed to apply may, but later noted that this may not be a good idea as tenants come and go and may take signage with them. Maus also added that possibly including tenants may be a good idea but that the applications should be on a per side basis, adding that if they want to come in four separate times, it would be okay noting this would be helpful for budgetary reasons. Maus also was not opposed to approving an application all at once and letting it be phases. . Koropchak asked about including the owner if a tenant applies and Maus advised that this is typical to have owner sign as well to keep them in the loop. Maus also stated that they may not want to include signage in the grants, and Wojchouski brought up awnings serving as signage. The members discussed that they need to be careful with this as awnings become outdated quite quickly. It was stated again that the EDA needs to be cautious on changing any language in the guidelines. Wojchouski also brought up the fact that the back sides of the buildings are very visible and need to be addressed as welL and the members should discuss the possibility of increasing the dollars if an applicant wished to improve the back side of the building. Demeules asked if it should be so much per foot as some buildings are much larger than others. Koropchak stated maybe not amending the guidelines but take it as a case by case basis as in the case of the Heaton application. The members discussed putting together a type of marketing plan and Schwientek stated maybe not a marketing plan, but perhaps a letter to the owners advising them of some ideas and monies available. Maus stated maybe targeting a specific area per year, but maybe only one will go ahead and that would not be the outcome they want, and they discussed that this may not be the way to go. Challenges would be creating an architectural design and flow. Maus stated one thing to look at may even be just trash receptacles to start with. They discussed an owner who has already approached some owners of a particular block on trash receptacles, and the members discussed the possibility of funding certain improvements up to 100%, stating again that it may be time to focus on specific projects. The members discussed the idea of having an architect provide drawings, give costs, etc., and it was decided that maybe more thought needs to be put in place before starting anything. It was asked if possibly the City Planner may be interested in providing options, drawings, etc. Schwientck stated she would like to see a plan and cost estimates from Grittman prior to making any further decisions. Maus also stated that targeting would be a good idea, as well as focusing on trash receptacles and parking. The members felt there was no need to amend the EDA guidelines at this time . A MOTION WAS MADE BY KEN MAUS AND SECONDED BY BARB SCHWIENTEK TO EXTEND THE USE OF THE APPROXIMATE $150,000 FOR n'IE DMRF PROGRAM FOR ONE YEAR, REFOCUSING ATTENTION ON 5 . . . EDA Minutes - 4/24/0 I CERTAIN PROJECTS, AND AUTHORIZING STAFF TO CONTACT CITY PLANNER STEVE GRITTMAN TO PROVIDE COST ESTIMATES FOR TRASH RECEPTACLES AND PARKING, AND TO BRING THIS ITEM BACK TO THE EDA FOR FURTHER DISCUSSION. Motion carried unanimously. Barb Schwientek also asked that Rick Wolfsteller discuss with the Public Works Director turning radius, etc., regarding the above discussions. 88. Consideration to discuss for approval authorizing the replacement of the Liquor Funds. Koropchak provided the report noting that within the March 15, 2001 agenda pack was a copy of an excerpt of the Council minutes of November 16,2000. The Council minutes indicated a discussion by Council as it applies to the EDA funds. It was suggested to the EDA Director that perhaps the EDA should initiate discussion whether to start paying back the Liquor Funds. Koropchak provided an excerpt from the EDA Business Subsidy Criteria, Original Revolvinl! Loan FundinQ. Based on the year-end financials, the cash in bank is $773,649.81. This amount less the approved loans/funds leaves a current balance of $681 ,005.81. The UDAG-FSI and SCREG-Aroplax dollars have been recycled into the GMEF. The amount of Liquor Funds expended by the EDA over the years equals $383,000 The Minnesota Investment Fund- TCDC of $500,000 is meant for industrial use; however, the recycled dollars will not be intermingled with the GMEF. Principal and interest payback in 2000 was about $25,000. Koropchak stated that Lahr had posed the question to voluntarily pay the Liquor funds back, which the members felt was a reasonable request and should be looked into. Maus suggested that maybe each year a percentage of the EDA' s surplus could be paid back, may want to establish a higher amount rather than decide on an amount to pay back each time. It was also suggested that the EDA may want to state a percentage, unless cash falls below a certain amount, $400,00. Koropchak listed some questions to discuss as well such as what amount if any was reserved for the DMRF?; How many and in what frequency are the GMEF balloon payments due to the EDA?; Can these funds be used for industrial park development?; Is it better to wait and let the Council make its findings?; In the future, will approved loan amounts be greater than $100,000 in order to stay competitive with the market? A MOTION WAS MADE BY KEN MAUS AND SECONDED BY ROGER CARLSON TO AUTHORIZE REPAYMENT OF THE LIQUOR FUNDS IN AN AMOUNT OF 10% OF THE GMEF CASH BALANCE, NOT TO DROP BELOW A CASH 6 . . . EDA Minutes - 4/24/0] BALANCE OF $400,000, TO BE REVIEWED ON AN ANNUAL BASIS. REPA YMENT PER THE EOA BUSINESS SUBSIDY CRITERIA. Motion carried unanimously. 9. Consideration to review GMEF No. 014 relative to late payment policy for action to call loan. Koropchak advised that she did not send a letter or contact Lake Tool, Inc. this time, but at this date the loan payment has not paid. She also noted there is a different lender than originally and that she was not aware of this change previously, but has since contacted the new lender. This agenda item was tabled from the January 30 meeting because of the lack of quorum. The members did discuss the potential to amend thc GMEF Guidelincs to include a penalty fee which would apply to future approved loans. Koropchak was requested to inquire with the local lenders as to the amount and type of penalty fees. However, a late penalty fee would not apply to GMEF No. 014. Koropchak provided background from the January agenda and provided the most recent payment schedule. Although T. 1. Martin made a payment on February 28, they still remain delinquent for the payments due February 1 and March I. Upon a notice that the EDA was going to consider calling the loan at the EDA March 15 meeting, the February 1 and March I payments were hand deli vered on March 15. Again you will note the April 1 payment is past due. Thc February, 1998, 7-year loan amount was $87,500, 6.5% interest rate. Interest payments commenced the first day of the second month following the Loan Closing date and principal payments commenced on the first day of the twenty-fifth month immediately following the Loan Closing date. Monthly principal and interest payments are $1,716.12 with last payment due April 1, 2004. Remaining principal balance is $72,220.84. The GMEF Guidelines read: LATE PAYMENT POLICY: Failure to pay principal and interest when due may result in the loan being immediately called. Events of default under the Loan Agreement: (a) failure to pay when due any principal or interest on the Loan. Demeules also stated that possibly including the language of the penalty clause may be an incentive to this particular business. Also it was again stated by the members that there is no incentive to pay this loan payment on time. Herbst stated his desire to call the loan. The members discussed some options such as automatic payments. or renegotiate the loan. They also discussed that they may want to incorporate this into all future loans. 7 . . . 11. EDA Minutes - 4/24/0 I A MOTION WAS MADE BY BARB SCHWIENTEK AND SECONDED BY CLINT HERBST TO DIRECT STAFF TO CONTACT LEGAL CONSULTANT TO BEGIN PROCEEDINGS TO CALL THE LOAN OF T.J. MARTIN, UNLESS T.J. MARTIN SETS UP AN AUTOMATIC PAYMENT PROCESS FOR THE EDA LOAN. Motion carried unanimously. 10. Consideration to discuss the advantages and disadvantaQes of merging the EDA and the HRA. Koropchak advised the EDA that at the January 30, 2001 EDA meeting, the Executive Director's report indicated the Economic Development Goals for 2001 included the City of Monticello to explore combining the powers of the HRA and EDA. The commissioners were asked at that time to give some thought about the idea for discussion at the annual meeting, and Koropchak listed the following from that meeting: Advantages Oi sad vantages Simplicity (one stop for developer.) Improves communication with Council assuming EDA would prevail. One less meeting for staff. EDA expand powers for development. Hopefully improves attendance. Less public participation. HRA has power to levy. Reduces checks and balances as was original reason. TIF more complex. Also noted was that the EDA bylaws allow members living outside City limits; HRA does not. Originally EDA was established due to revolving loans, the HRA can not. It was asked whether meeting times could be moved up to earlier in the day as this could be helpful to business owners as well who may be attending. A suggested time was 2:00 or 4:00 pm. It was also suggested to talk with Darrin Lahr to see if this would be a possibility for him as he was not at the meeting. It was felt by the members that if both staff and Council felt it was in the public's best interest to merge the HRA and EDA, then to do so, but not to have the HRA and EDA members decide. Schwientek asked Wolfsteller for the previous report on what was decided on this matter in the past. Executive Director's Report. Reminded the members of the loan for Steve Budd; April 2yh HRA special meeting discussing direction of redevelopment of Block 52; IOC members Bob Mosford and Dan Carlson resigned, new members are Barb Schwientek, Oan Olson and Ellen Perrault. Looking at Township board person to join as well; 8 . . . EDA Minutes - 4/24/01 Redevelopment of Amoco Site still moving forward; Front Street project moving ahead, Bostic closing on Monday; O'Connor still waiting on purchase agreement as he's asking for relocation costs for his business he is running out of his home. Koropchak stated she is looking into that and asking for documentation regarding income tax as proof of business ownership; Hans Hagen lined up to do housing in this area, deposit has been paid; Fire Department would like those 3 houses for practice. 12. Other Business. None 13. Adiournment. The meeting adjourned at 9 pm. Recorder 9 . . . EDA Agenda - 5/22/01 4. Consideration to review for approval/disapproval the DMRF application for 207 Pine Street. A. Reference and Back2:round: The DMRF application is from Brian Thickpenny, property owner of the building occupied by Primerica. Mr. Thickpenny presented his design concept to DA T on May 15, 2001. The unapproved minutes from DA T are attached as well as OAT Review. Please address the following DMRF Guidelines for compliance. Purpose Does the proposed project seek to promote the revitalization of downtown Monticello? 1. Enhances storefronts and facades in accordance with the design guidelines in the Plan. Yes No 2. Encourages the rehabilitation of building interiors to bring them into compliance with local codes and ordinances. Yes No 3. Encourages building rehabilitation to provide space suitable for the proposed use. Yes No 4. Provides funding to close the "gap" between financing needed to undertake the project and the amount raised by equity and private loans. Yes _ No _._.~ 5. Provides economic incentives to locate businesses in the downtown. Yes No Target Area Preference given to Blocks 34, 35, 36, 51, 52 and 53, Original Plat. This proposed project lies within the preferred area. Location Block 35. Facade Grants Matching grant of $2,500 for eligible improvements to the front facade and signage. SEE ATTACHMENT. . EDA A~enda - 5/22/01 Criteria to meet: I. Do the improvements meet the applicable design guidelines and all codes and ordinances? Yes No 2. Does the amount of the grant match the amount of the private investment up to the stated limit? Yes No Matching grant of up to $2,500 for eligible improvements to the rear facade. SEE ATTACHMENT. 1. Do the improvements meet the applicable design guidelines and all codes and ordinances? Yes No 2. Docs the amount of the grant match the amount of the private investment up to the stated limit? Yes No . Matching grant of up to $2,500 for eligible improvements to the side facade. SEE ATTACHMENT. 1. Do the improvemcnts mcct the applicable design guidelines and all codes and ordinances? Y cs No 2. Does thc amount of the grant match the amount of the private investment up to thc stated limit? Yes No Fee Reimbursement Reimbursement of City fees in an amount equivalcnt of 10% of the total cost of the improvements up to a maximum of $500. Request $500 Projected costs of city fees $500. . 2 . . . n. EDA Agenda - 5/22/01 Non-Performance Thc approved DMRF becomes null and void if funds are not drawn or disbursed within 270 days from date of EDA approval. February 22, 2002 B. Alternative Action: I. A motion to approve DMRF No. 112 in the amount 01'$ for front facade and signage, $_ for rear facade, $_._ for side facade, and $ ___ for fee reimbursement at 207 Pine Street. Terms and conditions as detcrmined. 2. A motion to deny approval ofDMRF No. 112 for 207 Pinc Street. 3. A motion to table any action. c. Recommendation: No rccommcndation is givcn for the DMRF Match Grants. SEE A TT ACHMENT. Up to $500 Reimbursement Fees is recommended with disbursal of funds subject to completed improvemcnt review and approval by DA T and evidence of payment. DA T recommended Thickpenny explore the use of slate or shake instead of vinyl. Retains the original character of the building. SupportiD!! Data: Copy of the application from Brian Thickpenny and DA T review and minutes. 3 . . FRONT FACADE/SIGNAGE Pine Street Vinyl siding Gutters Step Stain Sign age Post & Coverage Shutters TOTAL 50'Yo REAR FACADE Vinyl siding Gutters Windows TOTAL 50% 207 PINE STREET Windows $1,393.75 284.00 60.00 200.00 145.00 90.00 $2,172.75 $1,086.375 Without Windows $1,393.75 284.00 60.00 200.00 145.00 90.00 $2,172.75 $1,086.375 $1,393.75 284.00 500.00 $2,177.75 $1,088.875 $1,393.75 284.00 $1,677.75 $ 838.875 SIDE FACADE - North/Broadway Vinyl siding $1,393.75 Window 125.00 Shutter 45.00 TOTAL $1,563.75 50% $ 781.875 SIDE FACADE - South/Alley Vinyl siding Shutter TOTAL 500h, PROJECT TOTALS 50% DMRF does not fund landscaping. $1,393.75 45.00 $1,438.75 $ 719.375 $1,393.75 $ 45.00 $1,438.75 $ 719.375 $1.393.75 $ 45.00 $1,438.75 $ 719.375 $7,353.00 $3,676.50 $6,728.00 $3,363.50 Is window replacement a routine maintenance? Is the second signage on side facade fundable? $75.00 is not added in. Based on estimate for slate or shake.... i"stimated additional $3,000? Does the EDA want to treat the slate as an incentive like offered Heaton? Or increase the . funding for each side by $375.00. ($3,000 divided by 4 = $750 divided by 50%, = $375. How will the EDA treat the sides (north and south) for funding? . . . Design Advisory Team Review Date May 15, 2001 Team Members Present: Ron Hoglund, Skip Sorenson, Dennis Sullivan, Susie Wojchouski, Pam Campbell Team Members Absent: Mike Cyr Ex-Officio Members Present: Ollie Koropchak, Fred Patch Applicant Present: Brian and Pam Thickpenny Property Owner: Brian and Pam Thickpenny Building Address: 207 Pine Street Monticello, Mn 55362 Sketch of Proposed Facade Improvements: No sketch provided, see the narrative below Improvements in conformance with the Design Guidelines: Remove wrought iron railing and replace with pillars on Pine Street See photo from 19305 showing pillars. Stain the concrete steps so they complement the front facade. Shutters will be replaced and painted black. Replace windows on rear facade Corporate logo sign will slide over existing sign. Existing extemallighting will remain to illuminate the sign. Gutters will be installed on Pine Street facade to control run-off. They will be directed to the side yards and away from the sidewalk on Pine Street. Landscaping w hedge will be trimmed down, salt tolerant plants will be planted. Improvements in non-conformance with the Design Guidelines: Siding will be replaced with white vinyl siding. The proximity of this property to Pine Street and the splashing created by snow plows makes replacement with wood an unattractive alternative. According to the owner the building is 8' from the street and it is not unusual for snow, salt, slush and grit to be splashed on the building. Vinyl is discouraged in the design guidelines, but in this case it may be the best alternative. Skip Sorenson suggested an alternative vinyl product that would look like the existing slate or shake siding. It is heavier gauge than normal vinyl siding and win not expand and contract with heat and cold. Additionally, it is not as likely to dent easily. It is however more expensive. The owner get the revised bid as soon as possible. The cost increase may be about $500. Design Advisory Team Recommendation: To approve the application Comments: Even though the vinyl siding is not ideal, the Design Advisory Team was sympathetic to the slush, salt and grit splashed on the building during the winter months. We would encourage the vinyl alternative that more closely resembles the existing traditional siding. . Minutes Regular Meeting ~ Design Advisory Team Tuesday, May 15,2001 Monticello City Hall - Academy Room MEMBERS PRESENT: Pam Campbell, Dennis Sullivan, Ron !-Ioglund, Susie Wojchouski, Skip Sorenson MEMBERS ABSENT: Mike Cyr OTHERS PRESENT: Fred Patch, Ollie Koropchak, Marie Flicker, Brian Thickpenny, Pam Thickpenny, Wanda Kramer. 1. Call to Order Pam Campbell called the meeting to order at 4:30pm 2. Approval of minutes Ron Hoglund made a motion to approve the minutes of May 1, 200 I: Seconded by Susie Wojchouski, Motion Passed 3. Consideration of adding items Discussion of 7th Street Apartment Complex . 4. Consideration of Chamber Bldlding update Application Improvements are repainting, board removal, new sign with external lighting and cap awning over north door. Discussion focused on changing the entrance and adding a longer awning over the north door, and closing off east door. Susie will investigate the costs involved and take these as a phase II of the project. Pam Campbell made a motion to approve the application with the consideration of an extended awning on the North side, and a phase II study of the East and North entrances. . Seconded by Ron Hoglund. Motion passed. ~ Consideration of Primerica fa.;ade Rehab c:J There is an application for matching funds for replacement of the siding, roof, shutters, gutters,S rear windows and replacement of the iron railing with round columns. In general it is to restore the original look of the building. Skip Sorenson suggested they consider a shake look product from Certainteed instead of the vinyl siding. Fred Patch noted that this project would require both a building permit and a sign permit. Skip Sorenson made a motion to approve application with the provision to change to the shake siding material. Susie Wojchouski seconded the motion. Motion passed. . . . . .N1 urv...-.. ~ 'i'\-'\. ~ \ 0 '--l '."0 () \' V'r\ . . DOWNTOWN MONTICELLO REVITALIZATION FUND Monticello Economic Development Authority. 271-3208 ~ ~. :7"., \.. ~9 EAJt Br uad"a', :r 0 Hex 1147 ~o ~ \..o~ ' Monticello, MN 55362 FUND APPLICATION I. Basic Information: Name of ApplicantJProperty Owner 'LSrl'C1^ n,'L kfel1^Y Address of ApplicantJProperty Owner d07 7,,,(" S-' MO/rnc-C" I to k;J Telephone Number of ApplicantJProperty Owner 7~3 :/C))'-O()7o Social Security of ApplicantJProperty Owner 3d.:J ..... 4 ~ - d W3 Tax ID# of Applicant/Property Owner k,lo-.t ( L./ / - /'1? 7030 }-t;1J Lf1:.r I ~y II. Nature of Revitalization Fund Request: . Street Address of Revitalization Property :lOt Y, 'f\ ~ ~Tf'ee t 110ATI-cc- (/0- PID Number of Revitalization Property Legal Description of Revitalization Property - Block S) Lot( s) ~ Revitalization Property is currently: Occupied 'f.. Unoccupied Prospective Occupant If applicable, Name , cqupant,(Business) or Prospective Occupant (Business) f I f\ ell C If applicable, brief description of the nature of the business of the occupant M tit { I( c-r'~ ),:rrr/ b"'TJ '-o^ ~ (', 1'::S r-o '"' ( -b~t '" I Q tIA 'c~5 . 1 . Downtown Monticello Revitalization Fund Fund Application TIl. Type of Revitalization Fund Request: ~A. --; Facade Grants 1. Front Facade and Signage Grant (Matching funds of up to $2,500) Amount of Request $ Projected Cost ofImprovements $ Amount of Equity $ Amount of Private Loans $ * Please submit a minimum of two written cost estimates for the proposed revitalization improvements, any i:1evlat1onmustbe-appro~ed-I;y theDeSignAaVisory T earn (DA T).' The DMRF does not cover routine maintenance or insured losses. Brief description of the improvements for which applicant is seeking funds: fJFw ::-j vrn: r-- 5' ~)\,~ ",", t" ()~ ~ -(b -&'\ 1, ,\, (",. (ib c-b..; \ '\ de '~) c. kC<IC< c"f--f ;; .5'fYvc1lJrE'.. 10 . 6v i c.l ., , -' , 't'. /I, - -- ~ 2. Rear Facade Grant (Matching funds of up to $2,500) I Amount of Request $ Projected Cost ofImprovements $ Amount of Equity $ Amount of Private Loans $ Please submit a minimum of two written cost estimates for the proposed revitalization improvements, any deviation must be approved by the Design Advisory Team (OAT). The DMRF does not cover routine maintenance or insured losses. Brief description of the improvements for which applicant is seeking funds: ~"J1'j Ib ~,l~~ To Ihrr~'~ ct ~ c T'eJ--- . 2 . . . Downtown Monticello Revitalization Fund Fund Application 3. Side Facade Grant (if applicable) (Matching funds of up to $2,500) - 7" Amount of Request $ Projected Cost ofhnprovements $ Amount of Equity $ Amount of Private Loans $ Please submit a minimum of two written cost estimates for the proposed revitalization improvements, any deviation must be approved by the Design Advisory Team (OAT). The DMRF does not cover routine maintenance or insured losses. Brief description of the improvements for which applicant is seeking funds: B. Rehabilitation Loan (Maximum amount is the lesser of25% of total cost of the improvements or $20,000) Amount of Request $ Projected Cost of Improvements $ Amount of Equity $ Amount of Private Loans $ Please submit a minimum of two written cost estimates for the proposed revitalization improvements, any deviation must be approved by the Design Advisory Team (OAT). The DMRF does not cover routine maintenance or insured losses. Brief description of the improvements for which applicant is seeking funds: /7 c. Fee Reimbursement (Reimbursement of City fees in an amount equivalent of 10% of the total cost of the improvements up to a maximum of$500) Amount of Request $ Projected Cost of City Fees $ 3 . . . Downtown Monticello Revitalization Fund Fund Application IV. Lender Information: Name of Participating Lender Contact Person Telephone number I/we certifY that all information provided in this application is true and correct to the best of my/our knowledge and I/we agree to apply for and receive all applicable building permits prior to the start of work and to comply with all building in . Tequirements. S'-li'-C\ Date 4 Ma:l 08 01 05:34p . Edwards Construction LLC Estimate I , I ESTIMATE... : I ' I 5 DATE 5/8/2001 13823 12th St Clear Lake, MN 55319 Ph (320) 968-6498 Fax (320) 968-7715 NAME/ADDRESS 'Thickpenny, Brian ___u___J . .~~~__.~ '~'__~.~~.r'.~~ ,_..~. __________-, DESCRIPTION QTY I TOTAL i Supply Building materials I 1.500.00 Labor to perfonn service I 1,500.00 Demolition of old site and removal I 600,00 Dumpster and hauling I 600.00 I I Profit on total 10% I 420,00 Unexpected COst during construction , 462.00 I I ; I I ... i I I I I TOTAL $5,082.00 - ~_.__.- -~--~- TInS IS NOT A CONTRACT . SIGNATURE r ,- ':l::" ~. .! ...., _,A A Plus Exteriors BID NO. PREPARED BY __ ~ ADDRESS APPROVED BY TYPE OF WORK Siding - Soffit - Trim - Gutters PHONE 612-819-2905 AMOUNT OF BID S-.25l>~ (,..~c;I)...t-e .../Jr.rr- f.c-.r ~ ",.t'~ ;::z:;,.. 5 /.0. /I ~ ~ TOTAL BID EXCLUSIONS AND aUALIFICA TIONS f"' OWLEDGEMENT DDENDA VERY TAX EXCLUDED INCLUDED RECEIVED BY (~/~14 e// 7 ~') . 6>J ~ ------ V'^Vj I s');l/'\ () /III :~f -~~.J' (;I j }:;v):;/l."... ( ~ .~ 0> v a+-r- -#' I q. .:!l ~~ ~7J - cr~7S- ~ Auo~ -t:f;. 2- -' S / 0:l2, Od ~ ~\,)1 "t( s-Z S\ Qc) (<;j W l'A)OWs;. .t ~CO.Co . t.1;' ^ <;-r '" 11./1':V- :t I;) C.. ()() ~ )) (-/~~ ,;";-'--j ::"j (},II (II C/' ~ cV"C .:;. Blltc-J >hfl1'ec- (\{-;~ t- ~,..>-'\ \ ~() oQ it /;20.00 ----- t VIA(A I .. .- ( c cJ ...."/' ~ ( ......) ....'~r"."~;-?-"..:- '.r'~ '~"'~ ! -.if ~~,OO :;;. . '- . /~"~ ~\~ . tP/,_/ ftpO~- <jI( f\ Ct ,.. p J j -:4 cJ7,r00 if' ,,', / <-'-~.{v F;.? ,),1 r < 1< '7 \- S:;AI'" ,f h",:J, - :) /I"~ ~-,L"S Jt ;;J '-Iv Ou -- ---r;;r--~ ( 'l\..\~d-~ . . . pel!'.!! f;'ct:! d-e" /' ), //-': ('-1 <,.- '"- .......__~....__............."..................~"""',I/,&.k.....".._..__J..._,.'.,~-' S/'5 11 ct ~ c. k Cf./ /""'./ ,'/;>, -/, ,,;:-,,"_) :..,( .,,' --";"'-""~' -', (c, ~- \ "'", r- _ r-=-.:, /-- ,'" '..- -" ' /" ) -t?J I{> #2 Qg. 00 ! s3- AJ' :: ~/lr1P'rs ;// );y~ ;)h.i-e ~c/( '-j .;-, '..J~- 7~' r) t-) f-'L. V1il1,! ~/(2/I~ 7'D ~"',/?'/,',.\ ,,~ 17 """ __ --./J!)I t'OV('V" ~ II r r" /~ t4// IS L~ f- :;:-t .! "~/J tvlA /Ol--JS' 70 ;r~r .6 ,/.-;;< k: (.ry,'~ CfV~/ j.,~('- j / ..J / ! " "f..-\ ~o,'" 5 /7,' k", : ';";1,-"(::/ {,~!{,: k '-7-:'-':Y; T': t-J I -r-~ ,;//:) ,vi /I, 'C':' ;.r".- ',.,' (;)v(",/ --- (''t' /,> ( ,r! rrr/ 11- /1 T"~~ -"/( .c: f'-""'f"" ...... , . '[~5 (levl 5""-r;V1// ;,.1 -b'-" i ~J~, ---.J r:;I/~' ~ _ I- 'l- f/ ;/ ,L-. ':- - ,("';.j." l'\. C-::;t-",,'A ";:---1, .<0'/-.,,.., .",-.,,,\ --" ,.n ", ..,J / "f -' ..-"'V' at v( ..z.., A &-111 ( e {'-,~ / }/ Pi iL1 dow /I j, ,~",Is pS'. 'i?e h C;V~ h~:;l ~ (': / 6V5:06 17> r -', f ~ 7:"-' 'f' ,-,., f ",' Ct.., ,:'J/ c,./ /] / -(:)./1 r' /O{J/( /lY""~f-r.-/, I \ <(f_)'?C I j l~ t. 175 (('(I&!c~ ?J ,'/("..5 It' ?~;c...../( ~~, ::,j~' ~I - ../;c.l --.J so 5' ~ A / ,; ~ '" c -1,,.,..,..-, (j ., -ro ~3 r1 ~ e. -e ,?; S nj CoV'rY f :)'SJ\e-sf' ~ 1<~1/ ~( ( :;, :;i ~ '- --- (,{< -e ( \'::1 C G.. /1-lL ~ " 1\, ~ /' ,'rs I);, t, 'f' "'"::) (:,/, 3L) 0,J:J"-,". G-k ~ / 00 ~ '-€ttcL ,1e (Ic.(~ ,~W:t\,Jo0c cJt I'I~ 10 J I( ~ J1f' -zr'.f!-- k ~c..c- ~ W f Ai (j v I '\1" s.,... II <1 T7 '1J/' , vi^,' cl~A, o I vi 5CI~e^ . . . EDA Agenda - 5/22/01 5. Consideration to review for approvaIldisapproval the DMRF aoolication for 205 Pine Street. A. Reference and Backl!round: The DMRF application is from Rick Wolfsteller via Susie Wojchouski, Chamber Director. The City of Monticello owns the property which is occupied by the Chamber of Commerce. Susie presented the design concept to OAT on May 15, 200 I, The unapproved minutes from DA T are attached as well as OAT Review. Please address the following DMRF Guidelines for compliance. Purpose Does the proposed project seek to promote the revitalization of downtown Monticello? I, Enhances storefronts and facades in accordance with the design guidelines in the Plan, Yes No 2. Encourages the rehabilitation of building interiors to bring them into compliance with local codes and ordinances, Yes No 3, Encourages building rehabilitation to provide space suitable for the proposed use, Yes No 4, Provides funding to close the "gap" between financing needed to undertake the project and the amount raised by equity and private loans, Yes _ No ______ 5, Provides economic incentives to locate businesses in the downtown. Yes No Target Area Prelerence given to Blocks 34, 35, 36, 51, 52 and 53, Original Plat "rhis proposed project lies within the preferred area, Location Block 35, Facade Grants Matching grant of $2,500 for eligible improvements to the front facade and signage, (East side/Pine Street) Request $1,519.74 Projected cost of improvements $3,039.47 Equity $1,519.74 . EDA Agenda - 5/22/01 Criteria to meet: I. Do the improvements meet the applicable design guidelines and all codes and ordinances? Yes No 2. Does the amount of the grant match the amount of the private investment up to the stated limit? Yes No Matching grant of up to $2,500 1<J[ eligible improvements to the rear facade. (Side facade/south side/alley) Request $216.67 Projected costs of improvements $433.33 Equity $216.66 I. Do the improvements meet the applicable design guidelines and all codes and ordinances? Yes No . 2. Does the amount of the grant match the amount of the private investment up to the stated limit? Yes No Matching grant of up to $2,500 for eligible improvements to the side l~1Cade. (Side facade/N orth side/Broadway) Request $629.17 Projected costs of improvements $1,258.33 Equity $629.16 1. Do the improvements meet the applicable design guidelines and all codes and ordinances? Yes No 2. Does the amount of the grant match the amount of the private investment up to the stated limit? Yes No Fee Reimbursement Reimbursement of City fees in an amount equivalent of 10% of the total cost of the improvements up to a maximum of $500. . 2 . . . EDA Agenda - 5/22/01 Request $500 Projected costs of city fees '! N on- Performance The approved DMRF becomes null and void if funds are not drawn or disbursed within 270 days from date of EDA approval. February 22, 2002 B. Alternative Aetion: I. A motion to approve DMRF No. 113 in the amount of $1 ,519.74 for front facade and signage, $ 216.67 for rear facade, $ 629.17 f(n side facade, and up to $ 500 for fee reimbursement at 205 Pine Street. Terms and conditions as determined. 2. A motion to deny approval of DMRF No. 113 for 205 Pine Street. 3. A motion to table any action. c. Reeommendation: Recommendation is to approve the request for a total of$2,365.58 DMRF Match Grant and up to $500 Reimbursement Fees with disbursal of funds subject to completed improvement review and approval by DAT and evidence of payment. Painting alone may have been considered maintenance; however, with removal of cedar accent boards, this is rehab. The Chamber was directed by DA T to explore elosing the Pine Street entrance and adding a more pronounced, designed east entrance. Estimates are being sought. D. SUPDortin2: Data: Copy of the application from Rick Wolf<;teller via the Chamber and DAT review and minutes. 3 . . . " DOWNTOWN MONTICELLO REVITALIZATION FUND Monticello Economic Development Authority - 271-3208 250 East Broadway, POBox 1147 Monticello, MN 55362 FUND APPLICATION I. Basic Information: Name of ApplicantlProperty Owner ;17:" . l (.110 ;) Address of ApplicantIProperty Owner 2 ())' I,' II ( r.1 , Telephone Number of ApplicantlProperty Owner ~; 9)' ~ 1 7 () c Social Security of ApplicantlProperty Owner Tax ID# of ApplicantIProperty Owner / S"r- - tJ I tJ - 0 3 S-l!?" I , II. Nature of Revitalization Fund Request: ""'0 r:- Street Address of Revitalization Property ."L J ,?,,) "- ,.... . !:Jf' Pill Number of Revitalization Property Legal Description of Revitalization Property - Block 3s fJ~ oJ. Lot(s) (J Revitalization Property is currently: Occupied /' Prospective Occupant Unoccupied If applicable, Name of Occupant (Business) or Prospective Occupant (Business) /J ./011 7"7 ~ c:. ((0 ('1 J ,', ;. 0-e.A If applicable, brief description of the nature of the business of the occupant: " 6' · /' /"',/,1 ,""-", l,'~, ,.) (1,'/,) .f.-lr"" d Id<.PJ I ,,-,' '/'" --" r ' 1 . . . Downtown Monticello Revitalization Fund Fund Application m. Type of Revitalization Fund Request: A. Facade Grants d#- /}. 17 Amount of Request $1515,57 Projected Cost ofImprovements $ )Q 3/ 1. Front Facade and Signae:e Grant (Matching funds of up to $2,500) Amount of Equity $ Amount of Private Loans $ Please submit a minimum of two written cost estimates for the proposed revitalization improvements, any deviation must be approved by the Design Advisory Team (DAT). The DMRF does not cover routine maintenance or insured losses. Brief description of the improvements for which applicant is seeking funds: ,+t ~e. ~u\j~ l ()f b (Ou...)N c:. (\ { S"' ~ Cr 0 r'r +ft.............. ~.J.,.d \ 0,\ o \" <:-e.. <i...r ~ c t"'\, d C,),-.l \~re.'-\ \ e...v-t..-l > G r..- p it + (".. ""-'''+~'''S e~ ~~";Cc.u) o..r...d. (LU-~I""'''-'7 4-(LlM.. \ e . \ ...... .r:. U. 1 ff\.'" ~'-' ur ~ ..\o-L., .,).,f"l e.. f.,,) f'\.......... d ,.-. tl~" 1\\" J. -"\ ('\.~+""\. ~,\ QI"I 0"'- ~" ~ -"'-f -;: ~ 1"'\ C. l"\ ci -1- vJ 0 C-D u.J" - c., ""~ !l +-, l 0..,-"","" r Ii , WI r \ "" ') _'I d / d .., 6 00 . ~ - -_,.J-fLA <..\.,( ,^-.S.+.l.l--'., tJo"'+~ ~ If' C-' ,.. tJ ~_.:l ,.' ~ 2....aexr Facade Grant (Matching funds of up to $2,500) Amount of Request $ (p 5' L. . 56J Projected Cost of Improvements $ r 3 () ::; 00 Amount of Equity $ Amount of Private Loans $ -- Please submit a minimum of two written cost estimates for the proposed revitalization improvements, any deviation must be approved by the Design Advisory Team (DAT). The DMRF does not cover routine maintenance or insured losses. Brief description of the improvements for which applicant is seeking funds: I' \'') " ~, I. ~ ~ \.0 ,.. ~....,) '" C r I. <;. S c, <: r 0 '{j" 10 0 1"'l,1....d-" "_ ~____ ~__ (> V i -- , _, ,l' "n M I -,' ~" __ (' "'f" ,....,'. ,;) --- .~ A,. : ,.-.... , -- \ ... ~.:;; Cto,. ",,...,,, t.t,... ~ v '- - I \ ';';\'_ , .".... - \.....--- . ,,-- I" l.' I \-\ 6-'-- ~ \-.) ("v-. r, (? ,--Lt. "-- 0-- -.)-J f\.. c (I. 'J Q \) '"'- r cL~ '" r I C l ~ -~"- " I.;;. t c......, !'V,.......... l.. C( t' 2 . Downtown Monticello Revitalization Fund Fund Application 3. ~i~~tcade Grant (ifaoplicable) (Matching funds of up to $2,500) 0';; CJ 0 Amount of Request $ / (P U Projected Cost of Improvements $ 380 Amount of Equity $ Amount of Private Loans $ Please submit a minimum of two written cost estimates for the proposed revitalization improvements, any deviation must be approved by the Design Advisory Team (OAT). The DMRF does not cover routine maintenance or insured losses. Brief description of the improvements for which applicant is seeking funds: 1 ' Q.o """"" (J i ! 4 f'\-~ ..lJ" t Q. .~ ~ r <J '-4.J " (;;. r, \ r ~ C r Q s r Co ",('eU ~ ....... "C ..r. 0:::, .\- I '-.' ,,;).., ~\' .',.... ..0...- _, Q ~ I c.... (€J"--L r- \:- U ~ \. 0.., f',:. ,'" 'J ... j'" - . T ~ I (J L/ I' C-. k ~-..........~ \ e..~~) P .......J "- .l,.... S Q vL.J- d...o <,) r . B. Rehabilitation Loan (Maximum amount is the lesser of25% of total cost of the improvements or $20,000) ____~J'.~- Amount of Request $ /Ptojected Cost of Improvements $ Amount of Equity $ Amount of Private Loans $ Please submit a minimum of two written cost estimates for the proposed revitalization improvementsya:rlY deviation must be approved by the Design Advisory Team (DAT). ,/ /" The DMRF does not cover routine maintenance or insured losses, ,/ Brief description ofthe improvements for which applicant is seeking funds: C. Fee Reimbursement (Reimbursement of City fees in an amount equivalent of 10% of the total cost of the improvements up to a maximum of $500) . Amount of Request $ Projected Cost of City Fees $ 3 . . . Downtown Monticello Revitalization Fund Fund Application IV. Lender Information: Name of Participating Lender Contact Person Telephone number I/we certify that all information provided in this application is true and correct to the best of my/our knowledge and I/we agree to apply for and receive all applicable building permits prior to the start of work and to comply with all building inspection requirements. {]/ Signature of A ~11~ / Date 4 . . . FRONT FACADE/SIGNAGE Pinc Strcct/East side Sign Rcmovc ccdar and paint Lighting TOTAL 50% SIDE F ACADF: South Side/Alley Remove cedar and paint TOTAL 50'10 SIDF: FACADE North Sidc/Broadway Remove cedar and paint A wniing TOTAL 500!., PROJECT COSTS 50% Up to $500 rcimburscmcnt fcc. 205 PINE STREET $2,058.50 $ 433.33 $ 547.64 $3,039.47 $1,519.735 $ 433.33 $ 433.33 $216.665 $ 433.33 $ 825.00 $1,258.33 $629.165 $4,731.13 $2,365.565 . . . Design Advisory Team Review Date: May 15,2001 Team Members Present: Ron Hoglund, Skip Sorenson, Dennis Sullivan, Susie Wojchouski, Pam Campbell Team Members Absent: Mike Cyr EJ(~Oflicio Members Present: Ollie Koropchak, Fred Patch Applicant Present: Susie Wojchouski and Marie Flicker Chamber of Commerce Staff Property Owner: City of Monticello Building Address: 205 Pine Street Sketch of Proposed Facade Improvements: See page 7 of the application Improvements in conformance with the Design Guidelines: Remove brown cedar "Bavarian" trim boards (Monticello does not have Bavarian or Alpine archetectural heritage.) Window and comer trim will remain for structural reasons, but repainted. Repaint the building to cover marks where the boards were. Add a trim board at sidewalk level to finish the bottom of the building Build, paint and install new Chamber of Commerce sign. Sign will be 4'x6' made from high density urethane foam (See page 8 of application for sign and proposed colors) Install two gooseneck lights over sign on Pine Street with necessary wiring (See p.l 0 of application) Move "Chamber of Commerce" lettering from east side to the north side Install an awning on the north side to protect visitors from rain Improvements in non..confonnance with the Design Guidelines: Design Advisory Team Recommendation: To approve the application Comments: In DAT's discussion of the north side awning, it was suggested to enlarge the awning and have it stand on posts. This bid will be revised as soon as possible. It was also suggested to close off the Pine Street entry and use the North entry exclusively. The intent would be to draw all visitors through the park / green space on the central comer in Downtown Monticello. That bid will be revised as soon as possible, too. The reason for moving forward at this time is the painter is scheduled to begin on June 3 and to put him off may cost valuable time. The goal is to have this project finished by Riverfest. It may be possible to have the awning and east door portions of this building considered as a second phase. This would be considered at the next DAT meeting on June 5 and return to the EDA for approval. On a related issue, Susie has been in contact with the adjacent building owners and they are condsidering removing their "Bavarian" boards and repainting as well. As of today however, no application has been received. . . . Minutes Regular Meeting ~ Design Advisory Team Tuesday, May 15,2001 Monticello City Hall ~ Academy Room MEMBERS PRESENT: Pam Campbell, Dennis Sullivan, Ron Hoglund, Susie Wojchouski, Skip Sorenson MEMBERS ABSENT: Mike Cyr OTHERS PRESENT: Fred Patch, Ollie Koropchak, Marie Flicker, Brian 'rhickpenny, Pam Thickpenny, Wanda Kramer. 1. Call to Order Pam Campbell called the meeting to order at 4:30pm 2. Approval of minutes Ron Hoglund made a motion to approve the minutes of May 1, 2001. Seconded by Susie Wojchouski, Motion Passed 3. Consideration of adding items Discussion of 71h Street Apartment Complex ~ Consideration of Chamber Bqilding update Application \...:J Improvements are repainting, board removal, new sign with external lighting and cap awning over north door. Discussion focused on changing the entrance and adding a longer awning over the north door, and closing off east door. Susie will investigate the costs involved and take these as a phase II of the project. Pam Campbell made a motion to approve the application with the consideration of an extended awning on the North side, and a phase II study of the East and North entrances. Seconded by Ron Hoglund. Motion passed. 5. Consideration of Primerica fa~ade Rehab There is an application for matching funds for replacement of the siding, roof, shutters, gutters, 5 rear windows and replacement of the iron railing with round columns. In general it is to restore the original look of the building. Skip Sorenson suggested they consider a shake look product from Certainteed instead of the vinyl siding. Fred Patch noted that this project would require both a building permit and a sign permit. Skip Sorenson made a motion to approve application with the provision to change to the shake siding material. Susie Wojchouski seconded the motion. Motion passed. . . . , Desired rehabilitation for Monticello Chamber of Commerce Building The objective for this building is to brighten it up, and make it more welcoming to visitors and residents. By ridding the building of the criss- crossing dark brown lattice work, and repainting the remaining trim, which will outline the windows and doors a pleasant sage color, we hope to bring this building up to date. Signage for the building will consist of a new 4x6 down lite hi-density urethane foam sign, two colors (dark green, cream), as well as a new half-umbrella awning on the north door. This awning will also be signed "Chamber of Commerce". Each entry door to the building will also receive a coat of paint (cream), with sage highlighted around the window area. Total rehab for the building costs are $4716.14. Matching grant monies being requested $2328.07. . . . PRlCE SHEET Signage: Signs Plus, Randy Salo 4x6 Sign foam Sandblasted, raised lettering painted 2 colors as per art. If "Chamber" is to be convex, add $250.00. Tax, installation included. $1.808.50 (or $2058.50 for convex lettering) plus $2~~~i!Jl Painting: Mike Drayna Remove all cedar boards, trim up others, box in N & S Soffit, Pressure wash, Stain or Paint trim, fascia, gable; paint entry doors. $13 00.00 ..:.; "':0 ':- "\ ""> ~ . "3 "3 Lighting Lebrun Electric Install two down cast fixtures to illuminate new sign, run wiring to accommodate. Lighting costs: $347.64 ~-' fL ~-...:t: Installation/wiring: not yet quoted, est. $200.00 Awning: G & J Awning Canvas Intall eyebrow, half-umbrella awning o~~~e over door. Bears name Chamber of Commerce '2, $825.00 Options: Eyebrow Awning Convex lettering on sign Approximate Costs on rehab - $4751.14 including options $3276.14 without awning, convex lettering . .~ r- ..\l~ V' J\ J~ C \ f> / . e-v:clf 0 I CI..-- ~? jl0 0......... <J' 'r.: x '\: r f' "I' ~ y ~ ~t V" 0" r SJ) tV' /' ~ - cy" \0 ) , ...}.. '" 0- - 0- -p. tJ'> . ...$) ~ 2 &- -- - "" cJ){- (" c V" ~ ? (l') ~ ~ ') ~ . ~\ / "i (j( .09/ ) . . M<a[!ii::TICELLO AREA ~AffJ,f~"li;:;~A' .... BE R' if ................................. 0 ..;:.:::.~:::;;:;;;;;i::ij.;:~i;i:t;!~~I!i1;I:i:{i;;:.::::;:::;.;;;:;;:i;;i{f~:;::ti:;::;::' .::{::.~:. C ........;::;;:;;:..........:;:,:::::...:;:::;,:,::::::..':M';':::::;::'E~ E ...... -.. ....- ...... ........... ..... +11'11~.lf/;J.t.;:~;l;t{ ...7 -......... +. .. n ( Co--r 0 \:0-"'- ~ ~~ ) OLL~ \ \f\(l t Q(e. c; ~ -j rL<L1\. l 6Qc.k~v"'cj CJ'~") \U-~')"- () ~o..c1cdA.cf O~ o\.d~' {rrdd C(lef!/7 forLJ{ p ffJfOX ;rn~(e S iz ( tf 0(' S'" ~O((PJ+- 2;Qd :WOH.!l (f:il9W,,"H::> I.LNOW:O.L E1:Z;1 lS-6S-SS ( "\ I ... f '" ~ ;$ ~ =-; . en !'"' I ~ z. ;"g~ I ! I CS)J 1':" 01", en ,.... ~ Hi ~ ~.,.. i~1 i I I: ~ 'Col i ]I , ..., ! ., ~ -< 0 - . , . ..-. . ... , "'II li ~ Ei I ~ 1Q 0> I ~ ft : 0 ~ .. ... ~ ~ liJ ~ .. I ~ c: lit ~ ~ - ~ ; i 2 ! Z i ~ en ~ ~ )10 1---------------1 . f F (,) :II 0 i :: ... CD I 0 I I =l In I ~ 1- - c: IR > ." ~ " 0 U) " ]I I'll :a aJ 0 '" ~ i iJ~ 0 e ... ~ ... i r. g I ~3! ~ iil c: g l: z > I ]I m ]I m ~ ~ ~ . ~ .. ~.._... ----- ~ . ----- .._----~-,~-~.~.~-~.'.--~'-~~-' - ZO'd \:fZS=II IO-SO-J\lZW <<Quote>> 05/09/2001 13:09 16122718205 LEBRUN ELECTRIC INC .,L. . . lmLl OUNTAIN LIGHDNG 215 Sandberg Road MONTI~~A~ER OF COM SHIP 1"l102 PINES'f MONTICELLO, MN 55382- PAr::,E Oi i C.L MONTICc~LO AREA CHAM8ER OF COM _~~ST MONTICELLO. MN 55362- ATTN: ATTN: . Reference #: 141 ~OR #- 170 11:26am 05109/01 $1OMl/lKU 5611! 5642 S6TCSi 65ST 515C03I4 EMBlEM RLM REHa~ ARM O(1<fi19Ie'~a 9fi4l'9~MtTE:Re . FOReST GREEN COlOR CANOPY CONDuIT AND COUPLING CONDUIT 2.00 QTY lOO lO.DQ 2,00 , 2.00 2.00 . 2- ~Ie.~\ Cjre.Q.r4 ~~)+L..AO..O +-0 d.oU-:>C\ \, i U- 'S l ~ ~ ~& Su.xt \{- '-lOR OJe., ~ ~. . 0.00 Type Or P<tyfTIerrt: Not.: litHe ~nI!lIn LlQtttlng.lnc. Account not paid in full in 15 days are subject fo .a finance charge of 1.5% per month (annual percqntage rate 18%) Tal( : Arnol4nt Chllrged; TOTAL: D~~1t Amount: Balance Due; Signature es-e9-e1 13:12 TO:MONTI CHAMBER FROM:1612271828S Page # pFfieatJNrr I::AQCl 3_90 10_~3 11.63 3_57 TOTAlPB,47 1'.9 El7 39.00 20.67 23_27 7.15 $21.21 O_uO $347_64 0.00 347.64 P81 All fixtures are U.L. approved for wet location when used with arms & posts · High qu , ": T DEEP BOWl 14.5" Catalog# Diameter Height Max Watt 1 0610 10" 10" 200 Watt 0612* 12" 13" 300 Watt 0616* 16" 14" 300 Watt I'" 22.25" --I 0618* 18" 16" 300 Watt E 14 CREATE YOUR OWN 'for higher wattages mogul socket available UPLIGHT Catalog# Diameter Height Max Watt [/3=:::: ? UL416* 16" 14" 300 Watt ~ UL418* 18" 16" 300 Watt ANP Lighting will take your sketch "for hlgller wattages mogul socket ava1lable and fabricate a custom arm extension to meet your needs. EMBLEM Catalog# Diameter Height Max Watt M707 7" 8'// 100 Watt M710 10" 93/4" 150 Watt ~ All arms sold with Cast .~ M712 12" 12'1:' 200 Watt Backplate (CB) RLM REFLECTORS . Medium Base Standard WAREHOUSE Catalog# Diameter Height Max Watt W507 7" 7" 100 Watt W512 12" 7" 100 Watt W514 14" 8'/~" 150 Watt W516 16" 9" 200 Watt W518* 18" 10" 300 Watt W520* 20" 11" 300 Watt W524* 24" 15 " 300 Watt W527* 27" 16" 300 Watt 'for higher wattages mogul socket available RADIAL SHADE Catalog# Diameter Height Max Watt ~ R916 16" 7'/~" 150 Watt R918 18" 7'//' 150 Watt I" R920 20" 7'/~" 200 Watt -= R924 24" 7'//' 200 Watt ANGLE REFLECTOR E3 Catalog# Diameter Height Max Watt A807 7" 8" 100 Watt A810 10" 10'/2" 150 Watt A812 12" 12" 200 Watt A814 14" 13" 200 Watt ANP LIGHTING CALL: 1-800M548M3227 FAX: 1 M800-242M5483 ARM EXTENSIONS - 1/2" DIAMETER In T 8.5" 1 I- --I 18" E2 T 13.5" 1 t 3" L 35" "1 T 14" !" 1 24.75" "I . MIKE DRAYNA 13 Linn St. 11onticello,~ 55362 (763) 295-2608 Account /1r;d-/U //0 . Ch~b~ 0 f2 U;HMe./L CE- Date Bid ~ ho /zool , ~ tf olJ Bid Amount 1/40 - /3~o _ ~~. lJ'" f1ok.l.s. Se,/ec-kd Job Description C c... BId 0-* E:..)(f. abor I. R~{)v, All et4M AC<:~f- bD~d..s. ? ~~ -0# C!.ek 1I,q.,~ W;:""dd(;US /i.dDORS;o . 3..~,(NC!.C.. ;t-G~ 6cl~d.s A~'+;N. :.. eot -;,J N J S So mt-.. ;. AlJ".c.I, e.u:lA~ 6iJFMd A)[)"'Jkc~f -k ht:/ e- df471-lIt If.. .. . ~4AC. - iVAS ~ ap ~ /G...Jc.. s..fn...,e.. ~~ p/.Jf"rlf ~,q. S -k,.;.t 5'-f~c:c~ C c.o/DIL. 7:".8.1)) I s-k;.; " I! 6d.IM.. f.fZ"/rl; ;)o..t'-It 7;. ~.YC: JA j ~/~ ~ Pm:vr 6.J1rrt tJDOR.S. J. e ~ br../GL,&z.- Dfl /I II IV/:Vd~s.. . Deposit Amount ilIA- Phone .:215*-,;z 700 Completion Date -r: 8. 2J. Amount Due Date of Payment Materials and Su lies 5/ttc.CD &){/~ (r. /3. <D.). c:.ok ./ 7it /,...,: 't1CJOIl woo _d / .5();':Jk~ (f),! .5f,n'-,.J I. &vIrrt :JJdOP..S: 8~~;", Ht!>D~ ;:t;.;';us~ /!,.;If;-fd MAy-e7-01 MON 12:29 Si~n~ Plus 6.12 878 2142 F.el .. SIGNS PLUS Randy S. Salo 10687 Bolton Ave NW Monticello, MN 55362 (763)878-2142 Fax (763)878-2142 OATE sn/01 Estimate 1 ES1\M~IE* . 12234 BILL TO SHIP TO Monticello Area Chamber Of Commerce 250 East Broadway PO Box 192 Monticello, MN M362 SUIe . DESCRIPTION QTY RATE AMOUNT ! I ---J 4'x 6' Sign foam Sandblasted raised lettering panted 2 cofors as per art. 1 1,400.00 If "Chamber of COrnmerceR is convex add 250.00 0.00 InslaDation 350.00 Tax on material I 5850 Customer will supply all necessary pennits. 0.00 I r I I I ! , I i ! ! TERMS: 112 (town, the remaInder due upon compJetJon_ Subtotal 1,808.50 A monthly finance charge of 1.5%. (16%APR) with a minImum of $.50 is charged 0.065% iax .._~------~ on aR Past <lue accounts. I T ~tll r THANK You FOR YOUR BUS/NESSI! UMMj -.. i ? If . 95-97-91 12:25 TO:MONTI CHAMBER FROM:612 878 2142 P91 10569 County Road #37 N.W. . Annandale, MN 55302 (320) 274-2620' (763) 682-1175 Project Description: - ,/ ',,- ./~'Y-,r '1 ~, .,c ".:.. L:"o ~ ,I'.., - -~ - '--' ,"'- -".......~ ~Quota.-tio'*lInv,oice -'- ----"".~._- .--.. / /; " ----:." ,// /~j/ ,/ CI t /" "'I-:> " , .,., f-_ - . .' I \.. ien: / ,c.-'. ,...:~ _ c./ / /~~ 1.,:.&/ :,Z" I I I 7;hJ,~' / l..</ -- !Y" -..:..:. ! ,/ _",fJ" "'/,--, Address: /7.-:,!" r-";~' /1-::<L,7 ?;~~_ - ,:;:., Contact: '. ---- to. ... __.'/ t:~ Phone: ./ (' - " .7 _.':. -- //C <'; Date: '-- p/ /77,-':' 1./ ,/" ,.. ,#y - ,/ ,_" ,1 -...,.... t ,~; . A / :/ -~ I ~.-....' ,~ ",' --..'--1' ~,- , V/ / !,.-, ~__.r / /''< .',/,~' ,. . / .' ;1/'-'7 ~ -:;).'::-1 . "..-- --.., -j" ,/ r".-;.4-A,. /" #'//"../~c / / ..-- .I.." I ,__.;(' Ir/' "'- /, --;/ " ~:;:> '. ::>./ ""<'>-1 -- /' .I '......... ---->'A' ?1 />: / .. / /--- ) ,/ /2A-r-J.> ~) .'), ,- ~__ ." J -_/'" ( /-::" ,- / . ,r "---r: ,.~ ,,:.;: / J /;.. / ' .:-~---~ -~ \.......~__t ,; , ~ I " ." ~, , , .~~, -;7 ri",.' ~0./_ '~. 1 -'/' ,~ t;/'/"<:': f'::' ~ *-:--~, " .-/--' /,,' '_.' ""<// ....) .-1 /) "';//7 ;::. ..-:---; 1......-- / -.-' 4. ' ;' '/. ,X ? ..... " :;::> ,- ~ r r-L.,I / ~~ -%~~~. I/}-C rr ~ ? '!" _r""''''' -,t' fr'~:_: (/ / .....- / C,_.~~;,7,/ ~:? /' A<., -,. .... ~.., ;,/:'.' ,/ /' ;::'r"' :/7 .':~ ,,:-:::0: ,r""") - ,..., .--........~- - .....,4. c..J '7'''' /___ ~- . I ~.- r'"'1 ....; ;:-.a ,/ '/{ [,.,1 - i:i- L,,! <- ./ --/ '\ .4-;;- r y .. -r ;' .>1. . )'". /~ "-, I. - ,<' (-. ,'/ /1/ -.,J- _ .. '//) / r / __/ .l,,' 2/{ ,./ a.I ,- /"; ",::,'),7,-4--/( 4-7.~ ''-_____.. I ~ I.., /__ " I ")/.... /> 'r A rJ / '; /."" - &[ /'7 "',--1"" D Sign City Responsible 5Z " , I J:..) f.,.'.~ Jc /: -"? / /- . - 6' y ,-;) 7//re ~, Cost: Delivery/Installation: Permit Cost: Subtotal: Sales Tax: Total: Less Deposit: Balance: Dcustomer Responsible Completion date: Terms: fR1CE Qnrr.-\TJO:'i (;OO/l Hm IMYS de<>.gner are the property of the de<>igrfl and will be held for the dient. unle<>s otherwi~ shown, SKETCH DEPOSIT The \ketch deposit covers minimal cost\ InvolvE'd In developing a concept. It doe~ "ot cover the actual purchase of a cu~tom dE"iiqn, which would be figured at an hourly rate, with a quoted minimum price. The \ketch remainS the property of the dE"ilgner PRICES a~ Indicated above. alE' minimum E'Stlma~ for an or Sign work only, Photo~tats. typography, photograph~, OVertime, change~ and/OI addlllon~. delay~ c~u~ed by the dlent. ~pe<:lal con~ultallOn\ Jnd all other work expen~e that can"OI be E'Stimated accurately In advance will be billed extra unle-;s otherwise specified herem, FINISHED an, m<<hanicah, and signs will be released for u~e by the client only. Mechanlcals. original drt, \ketches ard m(llerial~ other than ~Igns originated by the . THE CLIENT agreE'!> to pay all costs of collection in the event of default of payment by the client, including a reasonable anorney's fee. In the event of delinquent P<lyments, the dient will be charged a rate of 1.1/2% interest for every month after the firs! 30 day~. SPECIAL condi\lon~ on c1ient'~ purchd'>!' orders in no way negdte the above Conditions of s..le. In ordering the work d=ribecl above. the dient accepts all of these condillOn~ whether noted on hi~ purct\:lse order or not. THANK YOU FOR YOUR ORDER: This signed contract constitutes authorization to proceed. SIGNA TURE DATE COMPANY QUOTATION . Uielll: MJNTICELLO AREA CHAMBER OF CDMMERCE ATIN: SUSIE ^ddr~~: P.O. BOX 192 205 MONTICELLO, MN. PINE ST. 55362 DuMONT SIGNS i'hone: 763-295-2700 D"le: 5-4-01 Project Oe~(I\ptiOIl BUILDING IDENTIFICATION SIGN DESIGN, FABRICATE & INSTALL (1) 4' _O"X 6' _O"X 1!" SANDBLASTED lIDU SIGN PANEL FINISH: 2 OOATS HIGH GRADE INDUSTRIAL ACRYLIC LATEX EXTERIOR 'IDP OOAT. (OOIDR 'ID BE D~). 5 COATS EXTERIOR LATEX ON RAISED IMAGE AREAS. INSTj\LL: FLUSH MJUNT ON SOUTH FACE OF BUILDING SOlliW FASTENERS. . 0~l~ . . Price $2,440.00 Delivery/i,m.lll.ltion SIJb tOlal :,,,Ie~ tax IF APPLIES TOlal [)epO~il Amount due upon com~letion Completion dale: lc'm~: NET 30 DAYS 1'RlCf QllOTAlION GOOD lOR 30 DAYS IIN.'>IILO .111. Il.l'th"IlIC"'\. ",>0 \'1)'" WIll ~ .clc",><,d 10' u\C by Ih<, di{'ll\ onlv. Ml'{h"",c"I\. Oll9.n,,1 01'1. \kcld.c\ aId m"lelial\ othc.lh<ln \ign~ o.igill<llc-d by t~ ~igner are Ihe prcperty ollhed~ner and will be held fo.lhe dienl. Un'I:\~OlhelWiloe ~hown. lHl ClIENl ag'el:\ 10 P<JY all c\>>t\ 01 collection in Ihe event 01 delaIJlt 01 paymenl bV Ihe dicnl. ifl{ludiog a lealoOIl<lble allo.ney'\ fee. In lhe ev<:nl 01 delinquenl pavmenU.lheclienl will beChalgc-d a laleol t.lIl% inlC.1:\1 10.cvelY monlh aller lhe 111\1 30 d.ty\. WlCIAl <OIIdiliom on dieni'\ pII.cha\.e OId<'l\ ill "0 w"v "'-'9"le the "bovc Condilioll\ of '><lIe. I" onle.i"9lhe \N<.1fhle\(.ibed "bovt'. dl(' diem "cCelll\ "II of lhe\.(' condilion\ whethc. noted on hi\ pU.dlo1\C OId('l O' not SK[ TCIl DlI'OSIl: The \kl'\ch rJl'f)O\II (OVI'I\ minimal (0\1\ mvolvc-d in developing " wn(ep'. n d~ nol covel Ihe d(lual pur(ha\e 01 a (u\lom dl:\ign. which would lJc hgul(.tJ "I an houllv ..lle. wllh .l quoletJ,nulIJllum p"cc, Thc \kcl(h lcmdin\ Ihe 1l,0PCllvof thl' d<">'I)"c', PIUCfS.n indicated .lboV<:', "'C m.n'IIIum e\UlTIdt{", 101 .lll or \K}n work only. f'hotQ\lal... tYllOCl"l"hy. "hOI09"ll'h\. ovc.lIInc. <11<11'9<"> ""tJ/OI "tJditiou\. del..y\ (.lUK'd bV the <l1l'''1. \pcc,,,l wn\uh.llio'" .Ind ,Ill olhc. work eXpI'll'><' lhal C.:Jl\nol be ~Iim.llcd ,1{{UI"tdv in .,tJv.lII(e will be b,II~<J CXlI,l unl~, olhe'w.w ",<,dlied hl'lein. . II lANK yOU IOI( YOu/( QI(O[H: Ihi~ ~i9ncd contr"CI (on~lilul~ "ulhOlilalion tv proccecl. COMPANY DAlE SIGNAfUlIl . .~. --~. . . . . . '* , ,/ i . . . . . . EDA Agenda - 5/22/01 6. Consideration to review the cost proposals from Planner Steve Grittman relative to Block 35 and authorization to move forward. A. Reference and background: At the April EDA meeting, the commissioners made a motion requesting the City Planner Steve Grittman to prepare a cost proposal for preparation of design concepts which combine the trash handling and an overall plan for private parking located within Block 35. The EOA to review cost estimates prior to hiring and the Planner to work with the Public Works Department and businesses. Attached is the cost proposal. If the EOA authorizes the go+ahead, Grittman will be suggested to use Al Loch as key contact person for downtown businesses and John Simola for Public Works. B. Alternativc Actions: 1. A motion authorizing Planner Steve Grittman to proceed with design concepts for a portion of Block 35 or as so described at a cost not to exceed $ and to work with the Public Works Director and downtown business owners. 2. A motion to deny authorizing Planner Grittman to proceed with design concepts for a portion of Block 35. 3. A motion to table any action. C. Recommendation: It appears the cost estimate is within reason. Since Grittman's proposal states about $1,680; perhaps, the EDA wants a not to exceed figure of $1 ,800. It is also suggested to put a time frame for completion of the design concepts for the EOA to review. Is the EDA planning to pay for the public/private improvement costs or is the EDA looking at a shared cost arrangement for the improvement costs? D. Supporting Data: Copy of the Proposal. . . . MAY-01-2001 13:57 NAC 612 595 9837 P.02/02 .. NO.l...lll AIIOClallD CONIUltAN1S. IMC.. 5775 Wayzata Boulevard, Suite 555, St. Louis Park, MN 55416 Telephone: 952.595.9636 Facsimile: 952.595.9837 planners@nacplanning.com MEMORANDUM TO: FROM: DATE: Ollie Koropchak Stephen Grittman May 1, 2001 RE: Monticello - Downtown Block 35 Back-Building Design FILE NO: 191.06 Following is an estimate of design costs for assisting with a design project consisting of physical site layouts for the back-building areas on Block 35. It is my understanding that the building owners along Broadway are interested in exploring opportunities to enhance the rear entrances of this block to better take advantage of the public parldng areas along 3rd and Walnut Streets. We would prepare one or two concept sketches which identifies options for consolidating trash handling, loading, and other service needs, private parking areas, and any other site enhancements on the private properties. As appropriate, we may incorporate some of the public parking lot area if the design warrants it. To accomplish the task, we would plan for an on-site block meeting of property owners and tenants to discuss business operational needs and objectives, develop the concept(s) in our office, then plan for a foliow-up meeting to present the options and discuss issues with the design solutions. I estimate the following time requirements for the project: Initial Block Meeting: (including site inventory/orientation) Design Work: 4 hours 16 hours Foliow-up Meeting: 4 hours Total - 24 hours This work would be billed at an average of $70 per hour, for a total estimate of about $1,680_ Any work beyond the scope discussed above could be billed separately, and we could discuss it If there Is additional work to be done. Let me know if you have any questions. Thanks. TOTAL P.02 . . . EDA Agenda - 5/22/01 7. Consideration to approve amending the EDA Bvlaws. A. Reference and baek!!round: At the April EOA meeting, the commissioners discussed the potential of merging the EDA and liRA. The commissioners felt combining the two commissions would create agendas of too great of length causing long meetings and perhaps hasty, inappropriate decisions. I n order to reduce the number of evening meetings, the commissioners present suggested the FDA meeting time be 2:00 p.m. or 4:00 p.m. subject to consideration by l-Ioglund and Lahr who were absent. Therefore this item appears on the agenda. The FDA needs to decide if2:00 or 4:00 p.m. works best and amend the EDA Bylaws accordingly. You will note on the attached excerpt of the Bylaws, the meeting time of the regular and annual meeting should be amended as well as the month of the annual meeting. The annual meeting this year was held in April which allowed the Finance Department more time to generate year-end reports. B. Alternative Actions: 1. A motion to approve amending ARTICLE V - MEETINGS, Sections 1. and 2., of the Bylaws of the EDA as follows: Regular meetings of the EDA shall commence at ~._ p.m. on the 4th Tuesday of January, April, July. and October. And the annual meeting shall commence at p.m. in conjunction with the regular April meeting. 2. A motion to deny approval to amend the FDA Bylaws. 3. A motion to table any action. C. Recommendation: Recommendation is Alternative No. 1 and the suggested time is 4:00 p.m. as this is a open meeting and perhaps more convenient to the public. Since the EDA has more special meetings than regular meeting, you could leave the starting time as is. However, established consistency works best for commissioners and the public. D. Supporting Data: Excerpt of the EOA Bylaws. . . . ARTICLE V - MEETINGS Section 1. Reqular Meetinqs. Quarterly meetings shall be held upon oral or written notice at the regular meetipg place of the Authority on the 4th Tuesday of January, April, July, and October, at_7:00 p.m. Section 2. Authority shall meeting at 7:00 Authority. Annual Meetinq. The annual meeting of the be held in conjunction with the regular January o'clock p.m. at the regular meeting place of the Section 3. Special Meetinqs. Special meetings of the Authority may be called by the president or two members of the Authority for the purpose of transacting any business designated in the call. All commissioners of the Authority shall be notified. Section 4. Quorum. At any meeting of the Authority, the presence of four Commissioners shall constitute a quorum. If a quorum is not present at any meeting, those present shall have power to adjourn the meeting from time to time without notice other than announcement at such meeting until the requisite number of votes shall be present to constitute a quorum. At any such adjourned meeting at which a quorum is present, any business may be transacted which might have been transacted at the meeting as originally called. Any res-olution, election, or other formal action of the Authority shall be adopted upon the affirmative vote of a majority of the Authority membership. Section 5. Order of Business. At the regular meetings of the Authority the following shall be the order of business: 1. Call to order. 2. Roll call. 3. Reading and approval of the minutes of the previous meeting. 4. Bills and communications. 5. Report of the Executive Director. 6. Report of committees. 7. Unfinished business. 8. New business. 9. Adjournment. All resolutions shall be in writing and shall be copied in the journal of the proceedings of the Authority. Section 6. Unless otherwise specified in the agreement or in these bylaws, all meetings of the Authority shall be conducted in accordance with Roberts' Rules of Order revised. BYLAWS.EDA: 5/13/91 Page 3 . . . ECONOMIC DEVELOPMENT UPDATE May 22, 2001 Integrated Recycling Technologies, Inc. - Preliminary and final plat on the Planning Commission agenda June 5. Has now made a decision on lender. Perhaps June/July project. Received letters from 21th Century Bank relative to bank commitment and the TIF "but for" test. Looking to close on June 12 or soon after. Fay-Mar - In talking with Ron Musich, the real estate is up for sale. The business was sold earlier in the year to a company from Ohio. The new company plans to down-size to a 15,000 sq ft building as some of the production has moved to Ohio. They arc looking at Monticello and Rogers. The existing Monticello building is 34,000 sq ft. Contacted Jim Harwood to see if his company was interested in building. Asking price $1.71 million. Red Wings Foods - Purchase Option on H-Window building subject to securing tenants for approximately 30,000 sq ft of the 60,000 sq ft building. Also looked at Fay-Mar building. Working with Tom Feaski and Wright Sherburn Realty. May consider building. Wright County Economic Development Partnership - As a board member and member of the Work Force Development Committee, we are working on the following: 1. .Job Bank - flyers to businesses to post job opening to match to Work Force ,job applications. Offer: dislocation, rehabilitation, work force investment programs and employment opportunities on Job Bank web site. 2. June 12 - 7:45 - Noon. "Money Breakfast" - For county wide businesses - Financial and technical assistance available. The event may be held at Monticello Community Center or in Buffalo. $50 per booth. Working with Chambers. 3. Press releases advertising: time and cost of commuting. 4. County participating in a 14- County Labor Survey. Ryan Companies - Changes within the company. Maybe in a couple of years. Looking for development opportunities. Frauenshuh Companies - Speculative - looking for development opportunities. In talking with local industries - they are seeing the economic downward trend causing a wait and see approach. Silver Creek Development - Talking again about the commercial/industrial lease-able bay concept along East Seventh Street. Inquiring about TIF perhaps this project better suited for tax abatement. Response Big Lake's offerings "They encourage business". HRA authorized Housing Plan for Monticello in conjunction with the County and through MHFA. Cost $500 based on 2000 census data. Will require community meetings. Blue Chip Development - Concept stage PUD approved bu major changes needed to get . development stage PlJD approved. (Re-design of building) EDMA - 8,000 to 10,000 sq ft. Metal building - wood frame. Three full-time at wages of $20 per hour w/o benefits. Need small lot. Check with Carl and Eric Bondhus. Lead to Tom Feaski. Last conversation looking at Rockford - taxes lower and city-owned land. Attended the visitation for Jerry Schoen, Aroplax Corporation, and sent a card and a $25 donation to the Cancer Society on behalf of the I DC and City. Thank you notes sent to industries following our IDC tours. Appointment with Production Stamping, Inc., May 16 - Relative to funding. Within the uses and sources, the suggested GMEF amount is $150,000 or $200,000. The latter amount increased to $200,000 pending if Legislation reduces the classification rates causing a reduction in the amount oftax increment generated based on the 2001 tax rate. Remember industrial land cost is now $43,560 per acre. Proposed project - 35,000 sq ft manufacturing/office. 40 full time jobs at an average wage of $15.02 without benefits. Looking at 4 acres. . Secured a copy of a Contract for Initial Marketing, Sale, and Development, used by and between the Elk River EDA and industrial land owner (Minnesota partnership). Having legal counsel review. One Monticello industry planning expansion in 2002. T. J. Martin - After contacting Eric Bondhus relative to the April EDA direction, Eric elected to set up an automatic payment between First National Bank of Elk River and the City's account at Marquette Bank, Monticello. This will commence for the payment due .Junel. The payments for April and May have been paid. GMEF No. 011 - The 5-year balloon payment for Bill and Barb Tapper's second loan was due May 1. The April 28 payment of $760.36 was paid and the remaining balance of $85,925.63 was also paid. EDA annual reports - The annual EllA year-end reports were submitted and accepted by the City Council on May 14,2001, for compliance of the Guidelines. You will note the attached 2001 Cash Flow Projection was adjusted to include the repayment of the Liquor Fund in the amount of 10% of the GMEF cash balance or $77,000. Purchase of industrial land - See attached letter to Mayor and City Council, dated May 14, 2001. . GMEF No. 007 - Talking with Rusty Demeules at Rotary on Monday, he commented about getting ready to make the balloon payment on the City loan. This was a 10 year equipment . . . April 30, 2001 Mr. Eric G. Bondhus, Vice President T. J. Matiin, Inc. 1347 Dundas Circle Monticello, MN 55362 Re: GMEF Loan No. 014 Dear Eric: At the annual meeting of the Economic Development Authority in and for the City of Monticello on April 24, 2001, the commissioners again addressed the continuous late payments of the T. J. Martin, Inc. GMEF Loan No. 014. After numerous letters and continued late payments, the commissioners passed a motion to call GMEF Loan No. 014 immediately or to negotiate with the Borrower setting up an automatic payment transaction between the Borrower's Lender and the City of Monticello's Lender (Marquette Bank). I have advised both the Borrower and the Borrower's Lender relative to the action taken by the commissioners. The monthly payment of April 1,200 I is past due and the monthly payment of May 1,200 I is due today. The monthly payment is $1,716.12. Please contact your Lender immediately and have your Lender call me for the account of the City of Monticello. Should you have questions or concerns, please call me at 763-271-3208. Sincerely, ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE CITY OF MONTICELLO, MINNESOTA Ollie Koropchak Executive Director c: Greg Hohlem, First National Bank of Elk River Roger Belsaas, Mayor Steve Bubul, EDA Attorney GMEF No. 014 File . . <0 0> N 0: UJ Q. 0> Q.O>~ <<DO> I-~~ . .,., r- a:1";-'1~ ~No> <(",~", ...0<0.,., ....6 .\l] <~iEz lD. :< O:l-uJ <a:>z.( lD~~~ a:oZN O~~~ .~--,3 0:a:><C '3 ;zg.,., <('7~ ::il-", ...I ~ . -z~ ::;;~ -'1' ~:i n '< . '" ~~ i~ o a S~ ';'1il 5'" O'('J (i)s ~ * (j" U1 I ..... o ~ cc t.D o to ill o n.J -.: U1 ~1 o. ..... '" iSo 000; ....'" ><i2 . ~. ";O~~'!'Z\.. :::~n13f,1" 31...~:;.;,ol:lI~ll:nII/M . (j" .... o ~ I f] -.: I :< MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY GREATER MONTICELLO ENTERPRISE FUND (GMEF) . 2001 CASH FLOW PROJECTION BEGINNING CASH BALANCE, January 2001 RECEIPTS Appropriations, Expected - GMEF Notes Amortization Payments - Tapper Inc. Muller Theatre SMM, Inc. Aroplax Corp. Notes Receivable Custom Canopy, Inc. Standard Iron ($795.49 Mo.) 7-04 Vector Tool ($509.98 Mo.) 11-03 Tapper's II ($760.36 Mo.) 4-01 SELUEMED ($1,031.01 Mo.) 9-03 T.J. Martin ($1,716.12 Mo.) 3-05 Mainline Distrib. ($702.08 Mo.) 6-04 Aroplax Corp. II ($730.93 Mo;) 12-04 . TCDC ($1,457.29 Mo.) 7-07 IRTI (Est. $700 Mo.) 7-06 VisiCom ($115.78 Mo.) 5-04 Interest Income - Investment (est.) Legal Fees Loan Fees Other Miscellaneous TOTAL RECEIPTS TOTAL BEGINNING BALANCE AND RECEIPTS EXPENDITURES GMEF Loans - IRTI GMEF Other Re-payment to Liquor Fund DMRF Grants Loans (VisiCom) Loans Other Legal Miscellaneous . TOTAL EXPENDITURES EXPECTED CASH BALANCE, December 2001 $ -0- -0- -0- -0- -0- -0- -0- $ 9,545.88 $ 6,119.76 $ 3,041.44 $ 86,201.11 $ 12,372.12 $ 20,593.44 $ 8,424.96 $ 8,771.16 $ 17,487.48 $ 4,200.00 $ 926.24 $ 30,000.00 $ 301.75 $ 400.00 $ 1.000.00 $ 72,500.00 $127,500.00 $ 77.000.00 $ 25,000.00 $ 10,644.00 $ 9,356.00 $ 1,000.00 $ 1.000.00 $ 773,649.81 $ 209.385.34 $ 983,035.15 $ 324.000.00 $ 659,035.15 MAY-14-01 MON 1:45 PM INTEX FAX NO. 6124010202 P. 2 OTTER CREEK, LLC FiClm Financial Ce!lt~r. Suite 640 15 ~o JiISI 791b Sl{1l~1 BloomiI1Slo11, Minnesota ~H2] . Offiu (9~2) 8~3-2473 FAX (9~2) 8)4-924J May 14, 2001 Mayor and City Council Ciiy of Monlieello P.O Bo,c. 1147 Monticello, MN 55362 Dcar Mayor and City Council: We Imve been involved in negotiations for a possib~e City pUJ'chase or land trade of our 180+ acre parcels and gravel operation. We submilted the alt8ched offer to the City stlllTthat included a deadline alMa)' 14, 2001. We understand that starfhas been unable to add tbe item to the City Council's agenda OJ; prep.'\re a starr meino. We would like to see this issue address~ adequately so that we can plan for the future of our property~ thcJ;erore. we l\ave agreed to c),,1.end our deadline until tile Cit)' Council's next meeting, scheduled for May 29, 2001. . S8~\:: ~ James K Bowers [):!:c~1!f4-. Cc Paul Bilotta Attac1lment: Offer leuer to City of Monticello . .~ ~:~~~~~.~~~NTEX D..;.,_~~~~~""Jl:40102~2 .. ,... ~. 3 .. i:<.:: :, C > .. . . ,; .< ~:, .:: ':....., ,:'" .. .,.. :.. ;;, .: ...~ ..' . .'~;,~'.': t ;:r:ai~~ S!;~::},tl :...~.., :".::.':.:"<..>~'~..::..'~.',...:':'".::).," .....: ..;.OTTE,.lt......J~~E~~..,LLC. .": ;:....<:.~~~~!!..~;.:.,,<::'~.c.!~. . '~ '".',',''' :lfI".:.:\t'..:u"":~."'." _ fI " I ':'~',.....~.':.';,.: '.. ~, . ,.-' ',. . .' 011 . ~,; ,,'.. . ..... _...., ... ~ . . . -" ~ ,'..' ;' I' ," .. ,'" .. . . . . . I . .... . .: <: '..'.'..'.' 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'.1,' .' '" I'" " , . . ....... -', I~. De'.>:' :) , . ..:~ . :':.' !. :......, 'p ':.I,.,t'. , r..t.; :~! ~ .' ,.... :', ~.) ,": ;'.::':~ '. . - .. . . .~ MAY-14-01 MON 1:49 PM INTEX I p, 7 ----- I I I 4.... ',- .:':.';. ..... ", ~ I : 1 :! ~ ".' I ..;,~ ~ "', ':+ , ' ( . ' .. . . , " I" , ~ ,'. .... . ...... ,/ / / / / @@0 II II II lal -' W m [J U1 ~ )> m )> : n )> ['] AI ['] ;0 fTI ;0 fTI to P1 UJ U1 ~ :i <I ... I ~, I ~, I ~ I ... I I I / ~ . ~ I~ -(~)..~ PRWWHAIN Sill: PLAN -...rt "" 0["_5 ('I(o;.lr~ .. OUN< . ~~~ ~:-:-w:u:, ~~~=-= c-J: ~"'I- '...."...,~............ .......""".. ~r '\ .... tI ~ 'M4I111 _ ...~" -......-.....----- n.R::_ ~pol'" ".I~~...HII"'..... "if, ....... .. :l:eaJ::nAw .." ~IJIIQI CHADWlCK-r.4ONllCELlO 1l0ll1lc.N.Q. _tSQ'lA . 1.2 Note. The borrowing shall be evidenced by a promissory note to the order of the EDA substantially in the form of Exhibit A attached hereto (the "Notell), which shall be dated the closing date and duly executed by the Borrower in the principal amount of $75,000.00. 1.3 Interest. The Note shall bear interest from the date thereof to maturity on the principal balance at a rate of 5 percent per annum. Interest shall be calculated on the basis of a 360 day year and the actual number of days elapsed. The note \ l{V\'-"?, \ the Note shall be due and payable in full on June 1, 2001. ~a.S .L\~ ~ .9-- ~ ~~ shall be due July 1, 1994 and thereafter on the same day of the ~~~~SUbSeqUent month until the maturity date of June 1, 2001, at ~~' which time the remaining balance of principal and interest, if may be prepaid at any time without penalty. If not earlier paid, 1.4 Payments. The first payment of principal and interest any, shall be due and payable in full. Said payments shall fully amortize the loan over a 120 month term in accordance with the payment schedule attached hereto as Exhibit B, subject to the seven (7) year balloon as described herein unless the total loan amount is lowered as provided in paragraph 3.2, in which case an adjusted monthly amortization schedule shall be determined. ARTICLE II. Security and Guaranty 2.1 Security Aqreement. As security for and to guaranty the full and timely payment of the principal of and interest on the Note to the EDA the Borrower shall duly execute and deliver . -2-