Planning Commission Meeting Minutes - 02/07/2023 (Joint Workshop)MINUTES
JOINT WORKSHOP MEETING - MONTICELLO PLANNING
COMMISSION & CITY COUNCIL
Tuesday, February 7, 2023 — 4:30 p.m.
Bridge Room, Monticello Community Center
Commissioners Present: Paul Konsor, Andrew Tapper, Teri Lehner
Commissioners Absent: Eric Hagen, Melissa Robeck
Councilmembers Present: Mayor Lloyd Hilgart, Charlotte Gabler, Lee Martie, Tracy Hinz
Councilmembers Absent: Sam Murdoff
Staff Present: Angela Schumann, Steve Grittman (NAC), Hayden Stensgard, Ron
Hackenmueller
1. Call to Order
Mayor Lloyd Hilgart called the joint workshop of the Monticello Planning Commission
and City Council to order at 4:34 p.m.
2. Joint Workshop Agenda
A. Land Use Basics Overview
Community Development Director Angela Schumann provided an overview of
the workshop agenda and introduced consulting City Planner Steve Grittman of
Northwest Associated Consultants, Inc. (NAC), who provided a presentation
covering land use basics. The topic of the workshop stemmed from a discussion
at a prior Planning Commission meeting related to their workplan, and how City
staff could assist with a base understanding of the land use process to the newly
appointed Planning Commission and newly elected City Council.
Steve Grittman presented on land use basics to the City Council, Planning
Commission and public. Mr. Grittman covered topics such as the history of land
use, meeting conduct, relevant definitions, land use process including timelines
for agency action, and annexation. This presentation can be found on the
Planning Commission agenda page on the City's website.
On the topic of Variances and Conditional Use Permits, Mayor Lloyd Hilgart asked
if Variances are considered more subjective, in terms of findings for a decision,
than Conditional Use Permits, in terms of consistency with the Zoning Ordinance.
Mr. Grittman clarified that was correct, as Variances are used when practical
difficulties of a given site creates an inability to meet the standards of the Zoning
Ordinance. Whereas a Conditional Use Permit and its standards are more clearly
defined within the Zoning Ordinance.
On the discussion of Interim Use Permits, Planning Commissioner Andrew Tapper
asked if enforcement is not carried out shortly after an IUP's time period is over,
does that give the holder of the IUP any leverage to continue with what was
temporarily allowed. Mr. Grittman clarified that though lack of enforcement in a
case like that can happen, it would not hold up against the Zoning Ordinance.
Mr. Grittman highlighted that findings for approval or denial are typically
initiated by City staff when it comes to decision making for the Planning
Commission and City Council. Ms. Schumann added that if the recommendation
by staff is different than the recommendation of the Planning Commission, the
Planning Commission needs to state their findings for approval. Those findings
would be included in the corresponding resolution and meeting minutes.
Councilmember Gabler asked if it is necessary for Planning Commissioners who
vote in dissent to state their reasons for voting against the recommendation. Mr.
Grittman clarified that it is good for them to do so, though not necessary. It is
more important for councilmembers to do so in that situation, rather than the
Planning Commission.
No action was taken on the item.
3. Adiournment
By consensus, the meeting was adjourned at 5:50 p.m.
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Recorded By: Hayden Stensgard
Date Approved: March 7, 2023
ATTEST:
Angela Schu flbnJCommunity Development Director