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City Council Minutes 02-13-2023REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, February 13, 2023 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Lloyd Hilgart, Bill Fair, Charlotte Gabler, Lee Martie and Sam Murdoff Absent: None. 1. General Business A. Call to Order & Pledge of Allegiance Mayor Hilgart called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Hinz moved approval of the agenda with the addition of 4C — Discussion of letter regarding rental license late fee. Councilmember Martie seconded the motion. Motion carried unanimously. C. Approval of Meeting Minutes • Special Meeting Minutes from December 21, 2022 • Special Meeting Minutes from January 23, 2023 • Regular Meeting Minutes from January 23, 2023 Councilmember Gabler moved approval of the sets of minutes. Councilmember Murdoff seconded the motion. Motion carried unanimously. D. Citizen Comments None. E. Public Service Announcements • City Announcements - Presidents Day Holiday Hours, February 20 - Monticello Glow Fest - Spring Tree Sale - DMV Trailer Registrations Due - Men's Spring Hockey League - Summer Event Sponsorship Opportunities F. Council Liaison Updates • EDA — Councilmember Hinz provided an update of the meeting on February 8. Officers were elected and 2022 financial statements were reviewed. City Council Minutes: February 13, 2023 Page 1 1 5 • Planning Commission — Councilmember Gabler gave an update of the meeting held on February 7. The Planning Commission reviewed the Vehicle Fuel Sales amendment. • IEDC — Councilmember Hinz commented on the meeting held February 7. It was noted that Rachel Leonard, City Administrator, attended the meeting to provide an update on the Local Option Sales Tax process. • Parks, Art & Recreation — Tom Pawelk, Parks & Recreation Director, gave an update and noted that the group discussed construction at Bertram Chain of Lakes, the Ember Ash Borer (EAB) Grant, and software improvements at the Monticello Community Center. • CMRP — Mayor Hilgart and Rachel Leonard provided an update. It was mentioned that Mayor Hilgart was elected chair of the CMRP and that they discussed financials for 2023 and the withdrawal of Monticello Township from the group. G. Department Updates • FiberNet/Arvig Quarterly/Annual Update — Mark Birkholz was present to present the 2022 annual report and final quarter report of 2022. • Downtown Update — Rachel Leonard presented an update of downtown projects currently in progress and planned for 2023. 2. Consent Agenda: Councilmember Hinz moved approval of the Consent Agenda excluding item 2L. Councilmember Martie seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Action taken: Approved the bill and purchase card registers for a total of $1,263,245.79. B. Consideration of approving new hires and departures for City departments. Action taken: Approved the hires for the MCC. C. Consideration of approving the sale/disposal of surplus city property. Action taken: Approved the sale of Fire Department surplus property. D. Consideration of adopting Resolution 2023-14 approving an application for a Gambling Premises Permit to conduct gambling at Nordic Brew Pub located at 530 Cedar Street. Applicant: Ducks Unlimited Frozen North Chapter. Action taken: Adopted Resolution 2023-14 approving the Gambling Premises Permit. E. Consideration of adopting Resolution 2023-15 approving the issuance of a lawful gambling off -site permit to Monticello Lions Club at American Legion Post City Council Minutes: February 13, 2023 Page 2 1 5 located at 304 Elm Street on February 18, 2023. Action taken: Approved the off - site permit for Monticello Lions Club. F. Consideration of approving a charitable gambling permit for the Monticello Grad Party for an event and raffle to be held at Nordic Brew Pub on April 21, 2023. Action taken: Approved the charitable gambling permit for the Monticello Grad Pa rty. G. Consideration of approving a charitable gambling permit for Wright County Ducks Unlimited Chapter 039 for a raffle to be held at River City Extreme on May 11 2023. Action taken: Approved the charitable gambling permit for Wright County Ducks Unlimited. H. Consideration of approving a special event permit for Music on the Mississippi. Action taken: Approved the special event permit for Music on the Mississippi. Consideration of approving 2022 Operating Transfers. Action taken: Approved the 2022 Operating Transfers. J. Consideration of approving an amendment to Verizon Wireless Monopole Tower Lease. Action taken: Approved the amendment to the lease. K. Consideration of an amendment to the Deephaven 3 Development Contract including a pathway credit of $87,624 as related to The Pointes at Cedar pathway system. Action taken: Approved the amendment to Deephaven 3 Development Contract including pathway credit of $87,624. L. Consideration of adopting Ordinance 797 approving an amendment to the Monticello Zoning Ordinance related to Vehicle Fuel Sales as a Principal and Accessory Use, Electric Charging Stations, Vehicle Fuel Sales including Electric Vehicle Charging Stations as an Accessory Use, definitions relating to Vehicle Fuel Sales Uses, including Electric Vehicle Charging Stations, and other related language. Applicant: City of Monticello. Action taken: ITEM WAS REMOVED FROM THE CONSENT AGENDA. M. Consideration of approving a funding and construction agreement between the City of Monticello and Wright County. Action taken: Approved the agreement. 2A. Consideration of items removed from the consent agenda for discussion L. Consideration of adopting Ordinance 797 approving an amendment to the Monticello Zoning Ordinance related to Vehicle Fuel Sales as a Principal and Accessory Use, Electric Charging Stations, Vehicle Fuel Sales including Electric Vehicle Charging Stations as an Accessory Use, definitions relating to Vehicle Fuel City Council Minutes: February 13, 2023 Page 3 1 5 Sales Uses, including Electric Vehicle Charging Stations, and other related language. Applicant: City of Monticello. Councilmember Murdoff removed the item for discussion. He questioned why there was no definition for fuel pump and would like it added. Angela Schumann, Community Development Director, responded that it could be added to the ordinance along with electric vehicle charging station. Councilmember Murdoff moved approval of Ordinance 797 with the amendment to include fuel pump and electric vehicle charging stations in definitions and approval of Summary Ordinance 797A for publication. Councilmember Martie seconded the motion. Motion carried unanimously. 3. Public Hearings: 4. Regular Agenda: A. Consideration of adopting Resolution 2023-17 authorizing the preparation of a Feasibilitv Report for the 7t" Street Retaining Wall and Sidewalk Improvements proiect and approval of a contract with Hakanson Anderson to provide engineering services at a price of $61,200 Matt Leonard, Public Works Director/City Engineer, presented the resolution authorizing the feasibility report for 7t" Street Retaining Wall and Sidewalk Improvements project. Mr. Leonard noted that a contract was previously awarded to SEH, however, it was determined that the lowest bid did not include both construction administration and inspection. Staff reviewed the bids and Hakanson Anderson's proposal was the lowest bid that contained both of these elements. Mr. Leonard noted that as part of the project, impacted properties were to be assessed. There was minimal discussion. Councilmember Gabler moved to adopt Resolution 2023-17 authorizing the preparation of a feasibility study. Councilmember Martie seconded the motion. Motion carried unanimously. B. Consideration of approving an agreement with Flahertv & Hood, P.S. for government relations services during the 2023 legislative session Rachel Leonard presented the item and gave a brief overview of services that Flaherty & Hood, P.S. would provide through the legislative process at the state capitol and government relations. Shane Zahrt, Attorney/Lobbyist with Flaherty City Council Minutes: February 13, 2023 Page 4 1 5 & Hood, P.S., introduced himself to Council and provided his experience with the local option sales tax process. The City Council briefly discussed the cost of the services and there was support of the $20,000. Ms. Leonard noted that $15,000 was included in the 2023 budget, however, the Administration Department is able to cover the remaining $5,000. Councilmember Martie moved approval of the agreement with Flaherty & Hood, P.S. Councilmember Murdoff seconded the motion. Motion carried unanimously. C. Consideration of letter requesting waiver from late fee for rental license Mayor Hilgart noted a letter received by City Council regarding property located at 236 W. Broadway. The property is a rental property that received a late fee due to the fact that their rental application was not received by the City's due date. The property owner requested that the City Council waive the late fee. Ron Hackenmueller, Building Official, gave a brief background of the property and recommended that the fee not be waived. Mayor Hilgart added that if the late fee is forgiven for one, it could be forgiven for all which would be detrimental to the process. Councilmembers Hinz and Gabler concurred that forgiving the late fee is not a precedent the City wants to set. There was some discussion among City Council. Mayor Hilgart recommended that the City could look into online payments. Councilmember Murdoff concurred. Councilmember Murdoff moved to deny request from property owner to waive the late fee for rental license. Councilmember Hinz seconded the motion. Motion carried unanimously. 5. Adiournment: The meeting was adjourned at 8:13 p.m. Recorder: Jennifer Schreik Approved: administrator City Council Minutes: February 13, 2023 Page 5 1 5