EDA Minutes - 04/12/2023MINUTES
REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Wednesday, April 12, 2023 — 6:00 p.m.
Mississippi Room, Monticello Community Center
Commissioners Present: President Steve Johnson, Vice President Jon Morphew, Treasurer
Hali Sittig, 011ie Koropchak-White, Rick Barger,
Councilmembers Lloyd Hilgart and Tracy Hinz
Staff Present: Executive Director Jim Thares, Angela Schumann, Hayden
Stensgard
1. Call to Order
President Steve Johnson called the regular meeting of the Monticello EDA to order at
6:20 p.m.
2. Roll Call 6:00 p.m.
Mr. Johnson called the roll.
3. Swearing in Rick Barger as new EDA Commissioner
Mr. Johnson administered the oath of office to Rick Barger, newly appointed member to
the Monticello EDA.
4. Consideration of Additional Agenda Items
None
5. Consent Agenda
a. Consideration of Approving Workshop Meeting Minutes — March 1, 2023
b. Consideration of Approving Special Meeting Minutes — March 8, 2023
c. Consideration of Approving Regular Meeting Minutes — March 8, 2023
d. Consideration of Approving Payment of Bills
Executive Director Jim Thares noted a discrepancy within the Payment of Bills item
relating to water and sewer charges on previously owned EDA property. That
discrepancy would be resolved in the coming weeks.
STEVE JOHNSON MOVED TO APPROVE THE APRIL 12, 2023, REGULAR MEETING
CONSENT AGENDA. OLLIE KOROPCHAK-WHITE SECONDED THE MOTION. MOTION
CARRIED UNANIMOUSLY, 7-0.
Regular Agenda
6. Consideration of adopting Resolution No. 2023-04 authorizing an Architectural
Services Contract with Rhet Architecture, Fargo, ND, in the amount of $10,000 for
building renderings in connection with Facade Improvement Program proposals for
Block 52 properties 149 and 155 West Broadway
Mr. Thares provided an overview of the agenda item to the EDA and the public. With
interest in the program from the above -noted addresses, the EDA was asked to
authorize funding to complete architectural renderings for the properties. The EDA
previously funded the Block 35 architectural renderings for those buildings with the goal
of maintaining a standard quality and template in elements being considered. The
purpose of the renderings is to provide the applicants and the EDA clarity on the
intended appearance of the finished facade. The renderings are used as a reference for
the contractor on the required project components and materials.
Councilmember Tracy Hinz noted her appreciation for the proposed timeline for
completion of the renderings.
Jon Morphew asked if City staff were planning to provide Rhet Architecture with the
previous rendering done on Block 35 for reference. Mr. Thares noted that staff shared
the previous renderings for the Block 35 properties, as well as some historic photos of
the properties for reference.
Mr. Johnson asked if the drawings would be subject to change, once completed. Mr.
Thares confirmed.
Mr. Johnson clarified that precedents had been set with Block 34, due to the EDA paying
for the completion of architectural renderings for those properties facing West
Broadway Street.
Councilmember Hinz asked if these renderings will incorporate the goals of the property
owners. Mr. Thares confirmed.
Mr. Morphew asked what level of input the property owners would have on these
renderings. As well as what the EDA's role would be in that discussion. Mr. Thares noted
the guidelines establish the program as a collaborative process.
Community Development Director Angela Schumann referenced the guidelines of the
program, and that the EDA has the discretion to not fund a project on a case -by -case
basis.
LLOYD HILGART MOVED TO AUTHORIZE A CONTRACT WITH RHET ARCHITECTURE,
FARGO, ND, IN THE AMOUNT OF $10,000 FOR FACADE RENDERINGS CONNECTED TO
BLOCK 52 FACADE IMPROVEMENT PROJECT PROPOSALS FOR BUILDINGS LOCATED AT
149 AND 155 WEST BROADWAY. OLLIE KOROPCHAK-WHITE SECONDED THE MOTION.
MOTION CARRIED UNANIMOUSLY, 7-0.
7. Economic Development Director's Report
Mr. Thares provided an overview of the agenda item to the EDA and the public.
Readdressing the note on the Payment of Bills item earlier in the meeting, the EDA
would be refunded for billings sent to the EDA for water and sewer costs on previously
owned Block 52 property. A letter detailing this from the City of Monticello Utility Billing
Specialist, Pat Kovich, was included in the agenda packet.
Mr. Thares provided an update on the cost sharing removal of topsoil on the previously
owned Country Club Manor site (Headwaters West Development). The developers
submitted the necessary documentation for the $80,000 reimbursement as defined in
their development contracts.
Mr. Johnson asked if the City or the Monticello EDA is liable for the reimbursement cost.
Mr. Thares clarified that previously, the City Engineer -Public Works Director had
reviewed the Public Works' long-term use of the site as a storage location for street
sweeping material. With that as background, the EDA still decided to take on the costs
related to the soil remediation efforts and stipulated that it be capped at $80,000 for
both the villas and apartment parcels (grand total of $80,000). That language was
added into an amended and restated Purchase and Development Contract with
Headwaters Development (TIF 1-42 and 1-43).
8. Adjourn
TRACY HINZ MOVED TO ADJOURN THE REGULAR MEETING OF THE MONTICELLO EDA.
HALI SITTIG SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 7-0. MEETING
ADJOURNED AT 6:48
Recorded By: Hayden Stensgard ,
Date Approved: May 10, 2023
ATTEST:
m Thar�s, Executive Director