Loading...
Planning Commission Agenda 01-04-2005 . . . AGENDA REGULAR MEETING - MONTICELLO PLANNING COMMISSION TUESDA Y, JANURY 4TH, 2004 6:00 r.M Commissioners: Dick Frie, Richard Carlson, Rod Dragsten, Lloyd Hilgart, and William Spaliz Council Liaison: Glen Posusta Staff: Jeff O'Neill, Fred Patch, Steve Grittman - NAC, and Angela Schumann 1. Call to order. 2. Approval of the minutes of the regular Planning Commission meeting held Monday, December 7th, 2004. 3. Consideration of adding items to the agenda. 4. Citizen Comments. 5. Public I learing - Consideration of a request for rezoning from A-O (Agricultural- Open Space) to R-I (Single-Family Residential) and a request for Preliminary Plat for Club West, an approximately 5 acre, 12-unit residential development. Applicant: Hack Nine, LLC 6. Consideration of expiration of current term Planning Commissioners and recommendation to the City Council of appointment or reappointment of Comm issioners. 7. Discussion Item - Summary of pending projects. 8. Adjourn. . MINUTES REGULAR MEETING - MONTICELLO PLANNING COMMISSION TUESnA Y, DECEMBER 7th, 2004 6:00 P.M Commissioners Present: Dick Frie, Richard Carlson, Rod Dragsten, Lloyd Hilgart, and William Spmiz Council Liaison: Glen Posusta Staff: Jeff O'Neill, Fred Patch, Steve Grittman - NAC, and Angela Schumann 1. Call to order. Chairman Frie called the meeting to order and declared a quorum. 2. Approval of the minutes of the regular Planning Commission meeting held Monday, November 1 st, 2004. . MOTION BY COMMISSIONER DRAGS"fEN TO APPROVE 'THE MINUrES OF MONDA Y, NOVEMBER 1 S\ 2004. SECONDED BY COMMISSIONER SPARl'Z. MOTION CARRIED. 3. Consideration of adding items to the agenda. Commissioner Dragsten requested that an update on thc setback issues related to Timber Ridge 3rd Addition be added as item number 8. Koropchak brought to the Commission's attention the public comment letter on the Open and Outdoor Storage item. Koropchak noted that she would not be present for that discussion but indicated that Mary Barger would be the representative from the Industrial Development Committce to the proposed committee. 4. Citizen comments. None. 5. Public Hearing - Considcration of a request to rezone Outlot H, Outlot E, Outlot B, and LotI, Block 2 of the Proposed Plat of Otter Creek Crossings, from A-O <Agricultural/Open Space) to ll-A (Light Industrial). Applicant: City of Monticello . Chairman Frie noted that no representative from Otter Creek, LLC was present. . Planning Commission Minutes 12/07/04 Grittman reviewed the stair report f(n Otter Crcek Business Campus, indicating that it is a proposed industrial development west and south of Chclsea Road. Grittman indicated that City staff is recommcnding an I-I A Zoning designation for the area. I~ I A standards are similar in nature to I-I, with higher standards for building materials and yard space. Grittman eXplained that Commission is requestcd to act only on the rczoning requcst. A dccision on the eovcnants would be made by the Council. Frie qucstioncd the City's position in selling land and inquired if that goes against the positions set forth by thc Council and Commission. Grittman explained that Council, in conjunction with City staff and other City boards, had been pursuing the Otter Creek Campus for some time, with thc understanding that it would be the City selling land and operating the industrial park. Dragsten clarified that the covcnants would be specific to this devcIopment only and would not change the ordinance itself; in other words, the ordinance would remain as written. Grittman stated that was correct. Dragsten asked if the industrial development land would bc sold at promotional rates or at market rate. . Koropchak explained that the HRA and IDC have developed and reviewed the preferred measures that will allow businesses to purchasc land at a discounted rate. Businesses will have to meet standards for land~to-building ratios and job creation rates in exchange for a discounted rate. The lIRA and IDC have also reviewed a formula for determining what amount of land can be purchased at market rate vcrsus the discounted rate. Frie stated that the use seems to be focused on higher-end business or office space and inquired how potentia' decisions to the open and outdoor storage ordinance would affect this area. Grittman stated that the limitation on open and outdoor storage would be controlled through the covenants and applies only to this area. The discussion on open and outdoor storage as part of the Commission's later discussion would apply to the ordinance in general. Carlson asked about the restrictions on metal or steel exteriors. Grittman explained that the recommendation was a potential covenant item that had come from the IDe. I-I A allows limited metal or steel exterior. Grittman stated that in this case the covenants would prohibit it. Grittman clarified that architectural or accent clements would not be considered part of the "no metal or steel" requirements. The standard related specifically to metals as a primary building material. Koropchak stated that the H RA had considered this requirement in comparison to other communities and in terms of trying to achieve a certain standard, justifying the public funding sources. Koropchak noted that the IDC came from a different point of view on the use of mctal f(lr ornamental purposes, seeking requirements similar to the I-I A standards. . Chairman Frie open cd the public hearing. - 2 - Planning Commission Minutcs 12/07/04 . Hearing no further comments, Chairman Frie closed the public hearing. Frie asked what would eventually be adjacent to this property, in order to address landscaping and berming requirements. Grittman indicted that the current guide plan actually calls for residential development. As such, it would require significant buffering as outlined by the ordinance. Frie asked if when the comp plan was approved, it allowed Iew residential in this area. O'Neill indicated that a concept stage PUT) plan had been approved allowing the residential use. O'Neill noted that along the YMC^ property and other land to the south, there is a grade change that creates a natural separation. Frie asked if Chelsea Road would be completed as a part of the project. O'Neill stated that the finance plan in progress with the original landowner stipulates an arrangement of payment fiJr construction of Chelsea. frie asked Koropchak to review the IDCs recommendations. Koropchak referred to the three point outlined by the IDC. Koropchak stressed that the covenants recommended apply only to the Otter Creek parcel. Site plan and landscape standards would be as in cunent 1-1 A zoning designation. . Posusta addressed the outdoor storage issue, stating that he belicves the recommendations are too restrictive. Koropchak explained that the Small Group Committee of the IDC had made the recommendation after defining what outdoor storage was. Koropchak reminded the Commission again that what has been proposed is only for Otter Creek Business Campus and will not be mixed with other industrial areas. frie asked Grittman and Koropchak ifTIF and liRA money would be going to this project and if so, are the covenants being proposed to support or justify these funds. Koropchak stated that a TIF district will be created that will pay the City back the cost of putting the improvements in. In exchange, prospective companies have to meet a certa:il standard. The package that the City has put together is attractive enough for the City to ask f()r something in return. Koropchak stated that she believes the standards and preferred measures have been drafted in such a way as to create a business park that the community can be proud of. Frie asked for the general attitude of the HRA's input. Koropchak stated that the basic difference was the no outdoor storage requirement. Koropchak indicated that the I-IRA is also more knowledgeable about the application of tax increment financing and has researched surrounding communities in developing their standards. Posusta commented that A VRis looking at the southwest corner of the Otter Creek site for relocation purposes as part of the interchange project. Posusta noted that A VR is a heavy industrial use and he is concerned about the impacts of rezoning on this possibi I ity. . Grittman explained that when the interchange project happens, the City may identify this site as one possible site among others f(n relocation. If this is the chosen site, the City can review rezoning a smaller portion at that time. Grittman stated that the - :.j - Planni ng Commission Minutes 12/07/04 . Commission can zone the larger site now, and then deal with A vR when and if it becomes an issue. Posusta stated that A vR is on a tight time schedule to relocate in terms of site design. Posusta referred to the dramatic elevation change, and noted that perhaps A vR would be tucked into that corner and be obscured from view. If so, the A vR location may not be such a conl1ict with neighboring houses, although truck traffic may be more so. Frie asked if Posusta knew the acreage A vR needed. Posusta replied 6-8 acres. Frie noted that there may be other options satisfactory to A YR. Grittman stated from a preliminary look at the City map, there are other sites, although they too may need rezoning. Grittman stated that the Commission specifically needs to look at appropriate land use. . Frie asked if a committee of staff and Council had been created to address the A vR issue, as directed by Council. Posusta stated a committee hadn't been formed due to problems with getting the appraisals. Now that they are in, the issue can be addressed and negotiations can begin. Posustaindicated that A VR needs 8 months to complete their site, beginning in January. Posusta stated that it is important to keep in mind that this relocation has been forced upon A vR due to the interchange and Ryan proposal. O'Neill stated that Council would be asked to authorize formal negotiations for A YR. O'Neill explained that the Otter Creek site is the f~tll back location, although it isn't ideal in terms of the ultimate goal for this property. Frie asked ifthe new eouncil and Mayor are up to speed on the A vR and interchange projects in order to meet the time frame. O'Neill replied that they are aware of the process. Posusta discussed what new A vR plant would look like, explaining that all equipment would he housed indoors, and estimating that the project would be about a $3 million dollar investment for the company. Posusta stated that A VR employs about 28 people with an average salary of $35-40 dollars an hour. Koropchak restated that this is a rezoning discussion. As far as AVR is concerned, there is an issue with the heavy industrial use in terms of noise and dust. In working with the IDC, the original intent was not to create a heavy industrial zone, due to the fact that the area could be a core part of the City. Koropchak stated that she is supportive of cunent businesses and their relocation. MOTION BY eOMMISSIONER HILGART TO RECOMMEND APPROv AL OF REZONING TO I-IA BASED ON A FINDING THAT TI liS DISTRICT IS COMPATIBLE WITH TilE CITY'S LAND USE PLAN AND WOULD BE BEST SUITED TO FULFILL THE CITY'S INDUSI'RIAL DEVELOPMENT OBJECTIVES. MOTION SECONDED BY eOMMISSIONER DRAGSTEN. MOTION CARRIED. . -l - . . . Planning Commission Minutes 12/07/04 6. Public Hearing .,... Consideration of a Preliminary Plat and Conditional Use Permit for a Development Stage Planned Unit Development f()r a 47.65 acre commercial/retail development. Applicant: Ryan Companies US, Ine. Grittman reviewed the staff report, noting that the project had previously received concept stage PU [) approval. Grittman provided an overview of the proposed site plan, noting that the retail project consists of just under 400,000 square feet of bui Iding development. The outlots shown represent other commercial development at future points. Grittman pointed out the project's relationship to the proposed interchange at CSAH 18 and Interstate 1-94. Ryan Companies are seeking approval of a development stage PUD and preliminary plat. Grittman explained that staff had prepared a preliminary set of comments, which they had an opportunity to address at a meeting with the applicants during the past week. Grittman highlighted the changes made in the revised site plan presented by Ryan. The major changes include the removal of the entrance from the St. Benedict's private drive. Grittman stated that Ryan has reworked their plan to allow the truck access to work behind the building. However, the location of the truck docks does create some concern about the activity. As such, Grittman noted that one ofthe outlined conditions of approval is an intensification of the buffer yard and screening to mitigate noise and visual effects. Ryan Companies has indicated that this condition can be met. Engineering and planning staff have also requested that the developer address the narrowness between the Interstate and ih Street for the purposes of snow storage and a pedestrian walk way. The revised plan shows that accommodation. Grittman identified comments related to the parking lot, specifically the condition which requests that lighting, islands and cart corrals be consolidated to some extent. Ryan's updated plan does show that modiJication. Orittman noted that another change to the plan shows the pylon sign moving from Outlot D to Outlot C. Grittman stated that a pedestrian overpass touches down on Outlot D. A noted condition asks the applicants to landscape that area. Since that comment, the applicants have chosen to relocate the pylon further west. However, landscape treatments on Outlot f) still need to be discussed. In regards to the pylon sign itself, the package proposed shows a large pylon structure approximately fifty feet in height and over 500 feet in area. Grittman noted that the amended sign ordinance accommodates the height but does not allow for signs that exceed 400 feet in area. Grittman explained that the applicant may be seeking pun flexibility on this issue. - !) - Planning Commission Minutes 12/07/04 . Finally, in terms of building materials and architectural detailing, Grittman commented that the City had worked hard with Wal-Mart to upgrade the building exteriors. For this project, staff has asked the appl icant to provide enhanced plans and provide upgrades, which they have indicated a willingness to do. Grittman referred to the engineering comments also included, noting that some of the details specified would be worked out as part of the development plan. Grittman stated that with the conditions as noted, staff recommends approval of both the development stage PlJD and preliminary plat, with the understanding that the applicants have already made improvements based on staff comments. Frie noted that those conditions and Ryan's adjustments would also be discussed during the public comment portion. Spartz asked for the approximate distance between the Home Improvement store and St. Benedict's. Grittman replied that the building distance was probably hundred feet. . Posusta asked about the pond shown on the St. llenry's site in terms of who pays for its development and wbether those parties have been contacted about the possible expense. Grittman stated that there is already a pond at that location, which is actually larger than what is shown on the proposed plan. Grittman explained that when ih Street is realigned, the pond size will be reduced and some water relocated. The Church is aware of this and will actually gain usable land. Posusta asked if it would be conceivable for St. Benedict's private road to be moved further to the west, so that the site could house more retail development. Grittman responded that St. Benedict's has an existing easement for the raod. If St. Benedict's sought to move the road, they would need to work with St. Henry's. St. Benedict's is reluctant to mix their traffic with other uses. Posusta stated that there could be potential confusion on whether this entrance was an entrance to the retail development. Grittman indicated that signage would be critical to avoiding confusion. Chairman Frie opened the public hearing. Richard Koppy, Director of Site Design for Ryan Companies made himself available for questions from audience and Commission. Frie asked Koppy if he was familiar with Exhibit Z and the comments of the City Engineer, and if in the interest of expedition, he could address those comments specifically. Koppy introduced Steve Broyer, Project Engineer, who would be assisting in highlighting the changes made in relationship to the conditions. . Broyer referred to the elimination of the access at St. Ben's. As such, truck access will come across the back of the retail stores from the north-south access road. I3royer noted that the loading dock there will require significant screening, most likely an go high cedar fence, augmented with plantings. This arrangement allows the home improvement - Ii - Planning Commission Minutes 12/07/04 . use to keep its truck access, while allowing no truck traffic across the front of the retail area. This modification also improves the traiTic access situation in that area. Broyer stated that the 7th Street right of way has been widened to meet engineering requirements, as noted. Broyer indicated that the pylon has been moved west to allow better visibility for the sign, which is now out from behind thc interstate bridge. Koppy eXplained that this also keeps Outlot [) open for plaza design. Koppy acknowledged that the sign is larger in area than allowed, but noted that the shopping center is requesting only one, although the ordinance allows 1 pylon per 100,000 square feet. Koppy stated that in relationship to the building design, they will work with staff on these items. Koppy indicated that revised building plans will be brought back to Commission based on the comments. They are willing to make the color change to the loading dock doors. Koppy indicated that he would be happy to answer any other questions. . Frie asked ifis it the intent of the developer to meet with staff prior to the Council meeting to resolve or address any remaining issues listed in the conditions. Koppy stated that if statfhas time, they would prefer to narrow the list or provide it with comments to Council. Frie asked Koppy ifhe was aware of the City Engineer's comments. Koppy stated that they have met with WSB and they are in agreement on the majority of the items. Broyer indicated that the majority of the outstanding items can be addressed. O'Neill provided input from Larry Nolan, Chairman of the Parks Commission. Nolan had reviewed the site plan and is comfortable with the layout of trails and sidewalks. The few comments Nolan had provided were related to the entrance at Outlot D, as it will be a very prominent location in terms of where thc pathway touches down. Thc developer has indicated that thcy would let Parks Commission create the space. From a public improvement standpoint, Nolan requested that the developer find arcas for rest spots and benches along pedestrian routes. O'Neill eXplained that the site is subject to thc review of entire Commission. Ilearing no further comment, ChairmanFrie closed the public hearing. Oragsten asked where the bench locations were recommended. O'Neill stated that they had been requested along pathways. Carlson if it is common for the Parks Commission to review commercial sites, specifically citing Wal-Mart as an example. O'Neill responded that the Parks Commission rcvicw of this plan was due to the numher of adjacent pathways and the pedestrian overpass. . Frie asked whether the Commission could recommend to the Council that Outlot 0 and park areas be developed according to staff and Parks Commission recommendations in - 7 - Planning Commission Minutes 12/07/04 . exchange for allowing the larger sign. Orittman stated that the Commission had that authority under the PUD. Oragsten asked whether that should be addressed with the recommendation or at a future time. Grittman stated it should be addressed this evening. Hilgart asked if Ryan is opposed to any of conditions. Koppy stated that they did not, with the exception of the condition requesting reduction in sign size. Koppy indicated draft agreements with the City indicate that Outlot [) is to be deeded to the City. What the City does on that outlot is up to the City. The majority of the other items have been resolved or will be resolved. Dragsten asked if the planning staflhad recommended upgraded paving materials, such as stamped concrete. Grittman referred to condition number 13, and noted that staff are looking for delineation hetween display, pedestrian and drive areas. Dragsten noted that the huilding upgrade is very important. Oragsten also inquired if the path will connect along 18. Grittman stated that it would. Dragsten inquired whether the Highland Way lanes were too narrow. Grittman stated that the traffic engineer has looked at that and will continue to do so through construction plans. Oragsten asked the developer for a project timeframe. . Koppy stated that the timeline will be determined by the timing of the infrastructure for the interchange and ih Street improvements. Koppy stated that Ryan felt it important to mesh the two together. Dragsten complimented the developer, stating that he thought it would be a great project for the community. Frie asked how many phases the development would consist of. Koppy stated that the project is geared to have the home improvement and general merchandise open at the same time. Koppy explained that the in-line retail will start signing once the larger retailers arc on board. The development of the outlots will come on soon after. Some of those retailers and developments on the outlots will be able to open with the "big boxes". Koppy stated that development should happen quiekly, or approximately within 2 years of the big box retailers, although ultimately dependent on the marketplace. Frie asked if that intent is for the openings to be coordinated with interchange eompletion. Koppy stated that the interchange has to be completed in order 1l)r this project to move forward. Frie inquired about condition number eight's affect on parking. Koppy responded that there was space within the 60' railroad right-of-way to move the building back while still meeting the right of way and fire code requirements as necessary. Koppy stated that nothing, including parking, is impacted in the front. . Posusta asked Koppy if Highland Way is an asset and necessary to the project's completion. Koppy responded that according to their traffic study it is important because they would not want to have one major access road for the entire center. Koppy stated that the access over the railroad is an important advantage. Posusta stated that he sees J-lighland creating a potential problem for access onto - g - . . 2. 3. 4. 5. 6. 7. 8. . 9. Planning Commission Minutes 12/07/04 CSAH 75, which would create a need for a signal at that location. O'Neill indicated that the federalllighway Administration views the access point as critical to relieving traffic at County 18 and that an outlet onto CSAH 75 is important to the functioning of the interchange. O'Neill added that without this access, the FHA would not be likely to approvc thc interchange project. Posusta asked who will pay for the potcntial stoplight if it is necessary. O'Neill said it is most likely that costs have bccn incorporated into the financc plan for on-site improvements; he will check. Frie asked if ih Strcet will also help alleviate potential prohlems. O'Neill stated it would do so and also act as a bypass. O'Neill noted that ih Street and Highland Way will be funded entirely by the developer. MOTION -1'0 RECOMMEND APPROVAL Of THE PUD, BASED ON A FINDING THAT THE PROJECT MEETS THE GENERAL INTENT OF THE CITY'S PLANNING OBJECTIVES fOR THIS AREA. TI-IIS RECOMMENDATION SHOULD INCLUDE -n IE REQUIREMENTS IN EXHIBIT Z, INCLUDING REfERENCE TO THE REQUIREMENTS Of THE CITY ENGINEER'S REPORT. IT SHOULD BE NOTED THAT EXHIBIT Z REQUIRES THE SUBMISSION Of REVISED PLANS MEETING ALL CONDITIONS PRIOR TO fINAL APPROVAL WITH ALLOWANCES FOR FLEXIBILITY ON ITEM 16 RELATED TO SIGNAGE, AND ADDITIONAL REVIEW OF THE BUILDING PLANS BY BOTH PLANNING COMMISSION AND CITY COUNCIL. Exhibit Z - Ryan Companies PUD/Prcliminary Plat I. The site is redesigned to accommodate one-way traffic in-bound from ih Street where the combined driveway with St. Benedicts is used, including upgrades to meet staff comments regarding design and stormwater. If no combilwd access is provided, the applicant provides for truck movements using the approved access locations to 7th Street. The Home Improvements store relocates it loading dock to the east side of the building_ Future Development of "pad" site retail is designed to avoid vehicle stacking conflicts with incoming traffic. Redesign ofthe turn direction delineator along Highland Way at the back of the General Merchandise store. Lighting standards, island delineators, and cart storage areas are coordinated in the parking lots. The Home Improvement store parking lot is striped for wider spaces to accommodate the larger vehicles that frequent such facilities. The 71h Street right of way is expanded to mect the City Engineer's requirements including 10 foot boulevards and sidewalk area away from the street curb. Outlot D is designed to function as a pedestrian plaza with landscaping, seating, and other inlprovements, in addition to the location of the pylon sign. - ~) - . 10. 11. 12. 13. 14. 15. 16. 17. . 18. 7. . Planning Commission Minutes 12/07/04 Comments relating to storm water, utilities, and street design are incorporated into revised plans, per Public Works and City Engineer recommendations. The buffer yard along St. Benedict's property is intensitled, including evergreen shrub plantings and fencing to minimize both sound and visual intrusion. The loading dock doors, if adjacent to the St. Benedict's property, are painted a neutral color to match the building, rather than orange. Planting and upgraded paving materials are added to the front sidewalk area of the Home Improvement store. -rhe buildings are upgraded with brick, stone, or similar materials, and additional attention is given to roof lines, building corners, and other potential changes to enhance building design. The north building walls are addressed to enhance the view of the buildings from County Highway 75. The pylon sign is reduced in size to the 400 square foot maximum. All other freestanding signs in the project are to be of a monument style. Final building and signage plans will be resubmitted for Planning Commission and City Council review and approval. The applicant will be required to submit revised plans reflecting compliance with all conditions prior to final approval. MOTION SECONDED BY COMMISSIONER CARLSON. Spartz asked if condition three relatcd to the loading dock removal should be removed from the list of conditions. Dragsten indicated that the motion allows the devdoper to revise plans to meet the intent of the conditions. O'Neill stated that staff will also review revised plans to ensure that landscaping and buffer yards create minimal impact. MOTION CARRIED. MOTION BY COMMISSIONER HILGART TO RECOMMEND APPROVAL OF THE PRELIMINARY PLAT, BASED ON A FINDING THAT THE PLAT PROVIDES FOR TI IE PROJECT AS REGULATED BY TIlE PUD, WITI I TIlE CONDITIONS AS SPECIFIED IN EXHIBIT Z, WITH REVISIONS AS NOTED. MOTION SECONDED BY COMMISSIONER CARLSON. MOTION CARRIED. Continued Public lIcaring - Consideration of an amendment to the Monticello Zoning Ordinance allowing Open and Outdoor Storage. Applicant: Citv of Monticello Planning Commission - 10- . Planning Commission Minutes 12/07/04 O'Neill referred to the public comment letter submitted to the Commission by Jay Morrell, which reeol11mends the formation of a representative committee to review the Open and Outdoor Storage language in the ordinance. O'Neill statcd that staJI supports the recommendation. Frie asked if the Planning Commission and Council would have any representation and if there was a Council member already assigned to the committec. Posusta referred to Jay Morrell's letter which specifically requests Council rcpresentation. Posusta stated that a committec to develop a recommendation on possible ordinance amendments had been the eonsensus of the IDC, as well. Chairman Frie opened the pub lie hearing. Jay Morrell, JME Entcrprises of Monticello, addrcssed the Commission. Morrell indicated that he had attended the IDC mccting. It seemed that the IDC is in agreemcnt that a committee should bc fonned to review what is current and what should be recommended in terms of an amendment. Morrell stated that he had spoken with a number of rcpresentatives from local industries who support the idca of sitting down to have an open discussion on coneerns and how can we resolve them, while still maintaining outdoor storage. . Frie stated that hc would like to see the industrial group develop their own reeommendations, as that could be more productive. The Commission would seek a reasonable amendmcnt that is workable for all parties. Frie stated that he would seek a recommendation from the group by thc February Commission meeting. Morrell notcd that there is a need for input from stan~ so that thc group can address their spccific issues. In the intcrim, businesses may carryon under the existing ordinance. Frie asked Grittman to clarify the process after thc eommittee provides the Commission with a reeommendation. Grittman stated that assuming that modification to the code is needed, staff will draft new language, a public hearing notice will be issued, the item will be hcard at the Commission, and thcn a recommendation will procccd to Council. Frie asked if Morrell and Steve Budd, also prcscnt and representative of the industrial community, were willing to serve on the committee. Budd and Morrell stated that they would be. Carlson noted that the public hearing will involve the input ofIarger community, not just the industrial sector. Hearing no further comment, Chairman Frie closed the publie hearing. . MOTION BY COMMISSSIONER FRIE TO RECOMMEND TO TIlE CITY COUNCIL THE FORMATION OF A COMMITTTE TO ESTABLISH A RECOMMENDATION FOR AN ORDINANCE AMENDMI~NT ON OPEN AND OUTDOOR STORAGE, TO BE HEARD AT THE fEBRUARY MEETING OF THE PLANNING COMMISSION. TilE COMMITTEE SIIOULD CONSIST OF MONTICELLO BUSINESS OWNERS - II ~ . Planning Commission Minutes 12/07/04 AND VOLUNTEERS AS IDENTIfIED, PLANNING COMMISSIONER SPARTZ, TWO STAFF REPRESENTATIVES, A RECOMMENDED MEMBER OF TI-lE IDC AND HRA, AND REPRSENTATIVE CITY COUNCILORS AS DETERMINED BY THE CITY COUNCIL. MOTION SECONDED BY COMMISSIONER DRAGSTEN. MOTION CARRIED. 8. Timber Ridge Update O'Neill noted that since that variance request was denied by the Planning Commission, the applicant has appealed to the City Council. The appeal was tabled at the last City COllncil meeting due to settlement negotiations between the parties. Another request to table is likely at the upcoming meeting, as the parties continue to negotiate. Fric asked about work occurring on the site. Carlson stated that it appeared as though work had occurred on the building for which a stop work order had been issued. O'Neill and Patch noted that a stop work order had been issued. Patch indicated that the builder had stated he did not authorize any work and it has since ceased until this item is resolved. . 9. Adjourn. MOTION TO ADJOURN BY COMMISSIONER CARLSON. MOTION SECONDED BY COMMISSIONER DRAGSTEN. MOTION CARRIED. Secretary . - 12 - . Planning Commission Agenda ~ 1/04/05 5. Public Hcaring - Consideration of a rCQuest for rczoning from A-O (AericuItural-Open Space) to R-l (Single-Family Rcsidential) and a request for Preliminary Plat for Club West, an approximately 5 aerc, 12-unit residential development. (NAC) REFERENCE AND BACKGROUND Back Nine Inc. is requesting preliminary plat approval of a five acre residential development to be known as Club West. The site is bounded by Prairie West 1 st addition to the wcst, West Broadway to the north, Pinewood Elementary School to thc east, and the Burlington Northern Railroad and thc Monticello Country Club to the south. 'rhe site is currcntly zoned Public-Semi Public. The applicant is seeking a rczoning to R-l, Single Family Residential. . Rezoninz. Rezonings are regulated by the zoning ordinance proccss requiring consistency with the Comprchcnsive Plan, compatibility with surrounding cxisting and future land uses, and the ability to serve the proposed development with adequate public services. In this case, adjoining land uses include single family homes to thc north of Broadway (CSAH 75), twin homes to thc west, a golf course to the south, and an elementary school to the east. Utilitics are availablc to the site. Thc proposed zoning would appear to mcet each ofthc rcquirements for rczoning. Preliminary Pial. Thc proposed prcliminary plat includes 12 singlc family parcels. Thc following table illustrates thc performance rcquirements ofthc R-l District; -- ... f-- .,.~~ ,g,:-I Requirem Lot Area 12,000 sf Lot Width 80 feet ~'.," Front Setback 30 feet .. Side Setback - House Side 1 5 feet Side Setback - Garage Side 6 feet Rear Setback 30 feet / usab "_.. ".~.,~ Roof Pitch 5/12 .- - Garal?:e Size 450 sf -. ._.~- House Size 2,000 sf - Finished Size 1,050 sf Foundation Size None ~- '''~. ~ge Location Standard setba ...- Landscaping Sod & two trees per I subdivisions or four corner lots '".'. - ents Ie cks ot in new trees for . Each of the lots appear to meet the minimum performance requirements for the R-I district. Lot 1 is surrounded on three sides by road right-of-way. As such, the lot is . Planning Commission Agenda ~ 1/04/05 limited in its building envelope. Staff suggests moving the lot line west approximately 10 feet and giving the lot an increased building envelope. Lots 2, 3, 4, and 5 will need to be adjusted accordingly to kecp the rcquired frontage, however, there appears to be adequate room to accommodatc this adjustment. Circulalion / Access. The development is to have one access off of West Broadway (CSAII 75) which will need approval from Wright County. Each of the twelve lots will access the cul-de-sac. It has been the City's policy to utilize cul-de-sac's only when necessary. A cul-de-sac in this instance is a necessity in order to limit the numbcr of accesses onto West Broadway. Staff investigated the option for a landscapc median to be incorporated at the center of the cul-dc-sac. This would require that the cul-de-sac right-of-way radius bc increased to 160 degrees. This design would appear to result in the loss of one lot. The larger cul-de-sac design is a preferred, but not required, option. As such, the proposed design appears to be a reasonable method of platting the property. . Park / Trail. According to Section 11-6 of the Subdivision Ordinance, a park and open space dedication is required as part of the proposed subdivision. The purpose of the park and open space dedication is to require new subdivisions to contribute to the City's park and open space system in a rough proportion to the relative burden they will place upon the system. The ordinance requires either land or a cash contribution in lieu of land be dedicated to the City. With the assumption that no additional land would be necessary from this project, staff recommends that the City request a park dedication fee in lieu of land. The fee per lot is set by resolution, and would apply at the time of final plat. LandwXloin.!!. It appcars from the plans that a numbcr of mature Spruce, Oak, and Elm trees will need to be removed during the construction process. The R-1 district requires two boulevard trees per frontage at 2" diameter. In addition, the City requircs that all front yards and all other areas of the plat that are a part of the drainage design of the plat be sodded as a part of the construction of the project. Gradinz Plan. The submitted grading plan is subject to revicw and approval of the City Engineer. The City Engineer has provided a preliminary review of the projcct (in a separate report) and has made a number of comments in this regard. In addition, the Public Works staff notes that drainage into the railroad right of way wi II require additional study, based on issues raised at the time of the development of Prairie West Townhomes. . Utilitv Plan. Plans for sanitary sewer, water, and storm sewer for the subject site have been submitted. Allutil ity plans are subject to review and approval of the City . Planning Commission Agenda - ] 104/05 Engineer. The Public Works department has noted the option to provide utility lines from CSAH 75 directly to the cul-de~sac, then to the rest of the project, rather than following the full length of the proposed street. The applicant should consider this option, and work with the City Engineer to finalize utility design. ALTERNATIVE ACTIONS Decision 1. Rezoning from Public - Semi Public to R-l, Single Family Residential 1. Motion to recommend approval of the rezoning to R ~ J, based on a finding that the proposed zoning is consistent with the surrounding neighborhood, consistent with the Comprehensive Plan, and meets the requirements of the Zoning regulations for rezoning consideration. . 2. Motion to recommend denial of the rezoning, based on a finding that a different zoning district would better meet the requirements of the Comprehensive Plan and Zoning Ordinance. Decision 2. Preliminary Plat for Club West 1. Motion to recommend approval of the Preliminary Plat of Club West, based on a finding that the land use pattern is consistent with the City's Comprehensive Plan, and that the proposed plat meets the R-l zoning regulations, subject to the Conditions outlined in Exhibit Z. 2. Motion to recommend denial of the Preliminary Plat of Club West, based on a finding that proposed plat is not consistent with the intent of the Zoning Ordinance. 3. Motion to table the request for further study. STAFF RECOMMENDATION Staff recommends approval of the Club West Preliminary Plat with the conditions listed in this report, as summarized in Exhibit Z. . . Planning Commission Agenda - 1/04/05 SUPPORTING DATA A - Site Location Map 13 - Project Narrative C - Preliminary Plat D - Grading Plan E _n Utility Plan F - Proposed Restrictive Covenants G - City Engineer's Comments Z - Conditions of Approval . . . Planning Commission Agenda - 1/04/05 Exhibit Z - Conditions of Approval for Club West Preliminary Plat I. The plat should be redesigned to allow for a larger building envelope for Lot 1 Block I by shifting the western lot line west approximately 10 feet. 2. The applicant will need to receive aecess approval onto CSAH 75 from Wright County. 3. A park dedieation fee as set by City resolution is provided, aceording to a development contract to be approved with the final plat. 4. The grading plan is subject to the review and approval of the City Engineer. 5. Utility plans are subject to the review and approval of the City Engineer. . . -! 0 , ~ L- ~ ' , ' , City of Monticello. I r . I : : : : .. _ . _ .. _ . _ "' _ . _ y . . , J . ~, "~ ~ ~ ~ _ . ' ""1 ' , , , - , , .. ' -- . - ' -- .. - .. , ~ ~ 'I I o 1:/4 1/2 M 1 L E ,. ~ ~ ,L ,E .. d ,:, .. d' . .. - ~ - - - .. - - - ~ . - - , , . -, .. " , " . ., " ~ - - - - - .. - -" - - - - < "' , .. .' - - - - ~ .,..."1..,, ...___.,., ___n, Proix-r-iy ~CA -Doh Ae NOTICE OF PUBLIC HEARING . Notice is hereby given that a public hearing will be held by the City of Monticello Planning Commission on Januarv 4th. 2005 at 6:00 p.m., in the Monticello City Ilall to consider the following matter: PUBLIC HEARING: Consideration of a request for rezoning from A-O (Agricultural- Open Space) to R-l (Single-Family Residential) and a request for Preliminary Plat for Club West, an approximately 5 acre, 12-unit residential development. LOCATION: 5 acre parcel adjacent to Pinewood Elementary as follows: That portion of the Southeast Quarter of Section 3, Township 121 North, Range 25 West, Wright County, Minnesota, lying south of the South right of way of County State Aid No. 75 and north of the Northerly right of way of Burlington Northern Santa Fe Railway more particularly described as follows: Beginning at the most easterly corner of I,ot II, Block I, Prairie West 1 st Addition, according to the recorded plat thereof, said Wright County, thence South 25 degrees, 53 minutes, 00 seconds West along the Southeasterly line of said Lot II for a distance of 361.88 feet to said Northerly right of way of Burlington Northern Santa Fe Railway, thence South 53 degrees 00 minutes 46 seconds East along said Northerly right of way for a distance of 536.72 feet; thence North 25 degrees 29 minutes 07 seconds East for a distance of 455.19 feet to said South right of way of County State Aid No. 75, thence North 64 degrees 07 minutes 00 seconds West along said South right of way of County State Aid No. 75, for a distance of 526.48 to the point of beginning. . APPLICANT: Back Nine, LLC Written and oral testimony will be accepted on above subjects, and all persons desiring to be heard on referenced subjects will be heard at this meeting. Note: Decisions of the Planning Commission will be subject to the approval or denial of the City Council and will be considered on Monday, January 10th, 2005 at 7 p.m., at tbe Monticello City Hall. ) .---/ . . . . Sf' Back Nine, LLC P.O. Box 25 Monticello, MN 55362 December 20, 2004 Proposed residential subdivision - Club West. The property for the proposed subdivision of Club West was acquired from Monticello School District #882 by Back Nine LLC after an open bidding process. It consists of exactly 5 acres of mostly wooded unimproved land. A small portion is taken from an existing little league baseball field. The school district intends to use the proceeds from the sale, to bring the varsity tennis courts up to competitive standards and to create 2 modern (irrigated) baseball fields for youth at Pinewood Elementary. It is the agreed upon goal, of both parties to the transaction, that the subdivision results in up~ scale single family detached homes that bring students into the district. Numerous unique and interesting features make this site desirable for upscale homes. Six lots on the south facing side of the development will overlook Monticello Country Club's (MCC) 15th hole. The west side of the property adjoins one of Monticello's most desirable upscale townhouse developments, Prairie West. Townhomes overlooking MCC in Prairie West sell for more than two hundred fifty thousand dollars. To the east, the subdivision will adjoin the improved little league fields at Pinewood elementary. Prospective home owners consider it advantageous to be located within walking distance of their children's elementary school (without crossing a street). The property has mature trees and we hope to preserve the trees on the perimeter of the development. Access to the trail system and Otter Creek Park are beneficial. Weare considering extending (with a sidewalk) the trail to the end of the cul-de-sac in Club West. At the entrance we would like to place a permanent monument and bench similar to those at Prairie West. The limited size of the neighborhood and its cul-de-sac street are desirable features. A condition of our purchase agreement with the school district is that we replace the chain link fence dividing our properties. There will be no access to the school property from the west side. We intend to landscape the boundary with the school. Perhaps with transplanted trees and vines on the fence. A copy of the purchase agreement, as it relates to the fence is attached. Restrictive covenants will be in place and may be part of the developers agreement. A copy of our anticipated building covenants is included. As you will see, these requirements will exceed those of any existing ordinance in the City of Monticello. We view the proposed Club West development as one of those opportunities that won't come along very often, we look forward to creating it . . . ADDENDl.Th1 TO PURc;rSE AGREENIENT DATE: ~ - 7-// 1. Addendum to Purchase Agreement between parties dated (;, -- ) -cJ -'I , pertaining to the purchase and sale of the property to the west of the Pinewood Elementary School (containing 5 acres). See attached survey. 2. This Purchase Agreement is contingent upon the Buyers obtaining a final plat approval (containing a minimum of 11 lots) from the City of Monticello on the full 5 acres to the Buyers' satisfaction. After execution of this Purchase Agreement, the Buyers will promptly apply to the City for plat approval. The Buyers anticipate receiving the final plat approval from the City of Monticello by 2- / ~/J &j' at which time the closing shall take place. If the Buyers are diligently seeking the above plat approval but such approval has not been obtained by the intended closing date, the closing date shall be automatically extended to allow the necessary time for such approval to be obtained. 3. SeUers agree to deliver to Buyers aU surveys, plans and specifications that were prepared by any surveyor and/or engineers that performed any work on the subject property, at no expense to the Buyers. 4. The Buyers' agents shall be permitted to enter onto the property to make surveys, topographical maps, and any engineering work necessary to plat the property. Said work shall be done at the Buyers' sole expense. 5. Sellers agree to cooperate in the execution of all documents necessary to plat the property. ADDITIONAL TERMS: 1. The Buyers and their respective heirs, representatives, successors, and assigns agree to use this property for single family housing only. 2. The Buyers agree to remove the existing fencing. This fencing will then be placed along the new boundary lines at the Buyers' expense. The backstop will be removed by the SeUer. 3. The Buyers agree to establish covenants on the plat for this property, requiring homes (including building sites) with an estimated market value of at least $250,000 off of the golf course and a minimum of $300,000 overlooking the golf course. SELLER: DATE: BUYERS: DATE: ? :?-Of ;: ~.s: . ,OJ ~ ~ ;'~~ _ :_ ;l , L z I" ~ g :~i : ~_..I ;. . ~;; o'c:'=-=K:..::..:'~ '. ~ g ~ I 10\". ,-,. - rn lII'/:S: t- I tl ; ~~. PI I 3 ~ !!,~ I ~ 1.5fY - 1- t.i ~ :: ~ : ", 0 ~~~ I / / ! f.- ! -.......-....... ! -....... I -.......-....... ....' ',:::.. '. f~,:.~_. ,I", i;; ~ !ji ~! .:f bg " l.,.j:::l ;' g:; :~ ~ ~ ,- r: ~ i a . ; In Q ~ 'i' g. ) ~g .f ~ ~ .'~ . ~~ ~" ':. ~- R ') . f ~ S ~' ~ ~ .-~ 5 ~~ Q:~ ~~ 'g' _ 3 ~~ ~H~ ~ s-. h~ ~ ~8 ~ CI It} ~ "g': ;,~ ~ e J lQ ~ ! I a~' I' h ~ " , o~ li't;) '1 IJ~ ~ '11I ;;! [: ~ "., , ,,- ~~ .~ :: , ,. ~ t, ~~ ~ ;; , ~ < " if,! R~ ~ " ~ ~. ~g ~~ . I "" I "-../ ! ! I ! ! I ! ! I I ! ! ! ! ! ! ! ! I I ! )'/' / ! I / / I ' I <:~_:." I / / .~~ , ~-v.: / I -".' "1< . -", / / ".. "'i . .:~:":~~ ~ I~ '1 ~ ~ ~ 'r ::J ~ (~ 'i 'y, ~ ~ 9 I 'i ~;r_ i-J ;~ I~ fi ,< . ~ 8~ '..e.' 1 ~tri'" -- In ~ tl ~ ""'-. gll .J>. Ma~, ~ ~ o "'I: ~B ~ "'~ " ~' ~~ AJ~ " " " """ "" '" " ~ ) ! ! ! ! I ! ! I- " ! " ! ! ! ! ! ! ! <. '" ;t; ~ C) '" Z <1 -( o ",< r' '" "'~ " " 'I' 9, c' < ~ / ~ }~'~ ~ , ;1/;;i",;G / /' P ~ 81 . lh/" lD / tJ1 i.'I ~' 8 ~ /Cn. ~ / 0 / 2; I 0 / '. ,/ / Ii , <JG"'--' / lri-/ / '" ~~ o .. ;a ;; ~~ o " " ~~ rlS. t:) g ~ g r~ P, o g ;1 ~ ~ ~ ~ o ~ i ~ p ~ 5 ;~ " 3 ~~ ~ ~ " -. ~ g ~ ~ [~ ~ ~ j) a n ~ o o " o ~~ ~, 8!1 ",,- u "-....~ g ~ ~ p ~~ ::I,) o 0 o , 0." <;- .~ a g; g' ~~ g' g !'I ~ R'~ o. ~lt- g 'i ~ [ ~~ , g l " , '0 " ~ ~ . ! ! ! ! ! ! I ! I I I .~ f-" ~ ~t 0 () p '0 ~ ~g'~ g, ~: a~'B I~" g' ~ g ~ [ii" ~ ~ ~ HH! I) '" R ~ A H~~~ r;} 3 ~ 3 ~. PUg 5' ~ ~: 3 ~'~ ~ ~ l'!~~~ ~g~~ [~S~ "' . " g ~ ~. ~'~ :J ~ /J 0 ~ ~ ~. ~ , . :t, j) n ;:,: ~;~~ ~ (J 0 - ,... "~A' ~ ~ ~ ~. ~ 11'1'- ~ " 0 ~.~. ~ ~,~ ~ ~. .;" ~ 3 3 r: ~ g ~ r;; G ~ g' ~ ~ ~ ~' ; . ;, ~" ~ o - I,. n 0'1 ~. t;J ~~ .~ g ~, ~ o > ~ '~ fill ~~ ~ ~;. ~~ ~~ o " o 0' o a f;f ::.I' . 0 ! ,. ;; , 5' 3' ft. " :i'~~ H~ ~~ ~ :! !\'tJ :J ~'~. : ~,Ii!, ~ g,~~ L~! ~~ ~~ ~ ~ M'~' ~ ~ D ~ " ' s 2. g..o R~!l ng~ U n S Ii 3 ~l '0 tJ ::J ~ ~ g' ij Jl ~ ;]. g' ~~ ~ c' ~ n: 3' ~ ~;~ If} 0 {} -I a g a' ~ ~':: '~ '" ,0 < 6' ;::;. !l ~ g ~ :.. :1 --0: ?: () o!!1. j :r ~: r.: ~. n%J~ J18~ g ~.~. ~ g ~ &bl\t ~~~ . ,0 ij~ f~ g g ,. ~1. \7 lJ.ii F c ;; g : ;' I I / I " " -... " " " -... / / / / I / / I I / ( ( 0;>; "0 ;$i " c -< U1 a ( PI / / / / / ( / - " ~.".- :-- '- ". "....., s " I f !5F" . Anticipated Restrictive Covenants - Club West- MonticeUo, MN Back Nine, LLC NOTE: This is a condensed overview of some of the provisions to be in the recorded covenant document and shall be for infonnation purposes only. . Setbacks . SIDE YARD SETBACKS ARE 10ft . FRONT YARD SETBACKS ARE 30 ft. . REAR YARD SETBACKS ARE 30 ft. School Information . Monticello - District 882 Home Size Requirements . Single Level Home will have above grade finished sq ft of no less than 1500 . Split of Multi wi eve 1 plans will have above grade finished sq ft of no less than 1400 . Modified two story homes will have above grade finished sq ft of no less than 2000, with main floor no less than 1400 . Two story homes will have above grade finished sq ft of no less than 2000, with main floor of no less than 1100 . Minimum three (3) car, attached garage required . All home plans must be approved by the Architectural Control Committee. . Homes packages - The DeveloperlBuilder agrees to construct/obtain a building permit in the value of no less than . Garages shall be flush or recessed from the house . Garage doors shall have raised panels or other architectural treatments. Plain flat garage doors are unacceptable. . Address stone or brick markers must be installed on all homes. . No more than 4 garage stalls. . All driveways shall be surfaced with concrete or brick paver and shall run from back of curb to the front of the garage. * All Structures Constructed or Placed on the Property Shall Be Completely Finished on the Exterior Within Nine (9) Months After the Commencement of Construction. Exterior Materials . Front Exterior Mate",ls- Maintenance-free siding is allowed on the front exterior if used in combination with a minimum of 300.10 of brick, stucco, stone, shakes, cement board or other architectural features and approved by the Architectural Review Committee. No hardboard siding. Siding shall reveal no more than eight(8) inches. . Side and RearExterior- May be maintenance-free siding materials . Exterior Colon- Natural color stains such as muted earth tones, greens, greys or natural wood tones are acceptable. Other colors must be submitted for approval. Trim, garage doors and doors must be coordinated with house color, Roofing Requirements . The roof lines for all homes must have a minimum 6/12 pitch (excluding porch areas) or be approved by the Architectural Control Committee. Shingles must be timberline or equal. . . Fencing Requirements There shall be no chain link or wire typed fencing allowed except for a kennel that is screened with a wood fence, unless approved by the Architectural Control Committee. Vinyl coated chain link fence may be considered by the Architecture Control Committee with specific design and location conditions. No wood fencing is allowed. Landscape A landscape plan is required as a part of the plan submittal. However the builder is responsible for sodding entire yards and planting two (2) trees, minimum 2-1/2" diameter per lot. Location to be in the front yard. . . 56f . December 24, 2004 Mr. Jeff O'Neill, Deputy City Administrator City of Monticello 505 Walnut Street, Suite I Monticello, MN 55362 Re: Club West Preliminary Plat, Site Grading and Utility Plans City Project No. 2004-47P WSB Project No. 1488-84 Dear Mr. O'Neill: We have completed an initial review of the preliminary plat documents submitted by Bogart, Peterson & Associates and have outlined the principle issues that should be addressed prior to the preliminary plat approval. Those issues are noted as follows: . PRELIMINARY PLAT 1. A uniform drainage eascment should be provided on the backs of lots II and 12 so that there are not irregular shaped easement areas. PRELIMINARY GRADING PLAN 1. Proposed curb should be terminated at the property line. 2. The proposed sidcwalk should only extend to the pathway along CSAH 75. 3. Fencing or other methods must be used to restrict pedestrian access to the existing ball fields from the proposed Pinehurst Court. This is required to discourage street parking for ball field activities. 4. 5. 6. .- 7. - Show elevations of existing buildings adjacent to site. Backyards need 2% slope to ensure drainage away from buildings. The applicants should contact Wright County to see if a right turn lane will be required on eastbound lane ofCSAII 75. Show elevations of each end of the culvert under proposed Pinehurst Court. ( ': 1,/ !t),"//f/I,'!1Is l/lId Selfillg\',."III,!:e!I/,Sc!lIlIIIllIll",I.()j 'It! S~!lIillg,\:,/f..'ml!()J"w).IIIIt'1"Jld !-"i/e,\",OI.A"r'\ I <)~'."'()-I iu /2)./Ir)~ Mr. .JetrO'Neill Page 2 . 8. Because soils are very pervious, the storm water ponds should be designed as infiltration basins. Bottom of pond should be designed at the planned normal water levels. 9. The southeast stonn pond should be designed to extcnd across lots 11 and 12. 10. Applicant must demonstrate that a 0.5% grade can be maintained across the cul-de- sac. 11. Plans should also include ditch improvements as necessary to ensure positive flow along the south property line through the site. 12. Verify the bypass section on the shoulder - striping may not be adequate. 13. A permit will be needed from the railroad for grading in their right-or-way. 14. Additional silt fence will be needcd behind lots 1 and 2 between the grading limits and the drainage ditch. PRELIMINARY UTILITY PLAN . 1. Elevation of sanitary sewer will be need to be verified to determine if the site can be serviced by existing sanitary. 2. The applicant will need to verify the location of water main connections to ensure that a loop exists to provide adequate service. Please give mc a call at (763) 287-7190 if you have any questions or comments regarding this information. Sincerely, WSB & Associates, Inc. Bret A. Weiss, P.E. City Engineer cc: John Simola, City of Monticello Steve Grittman, NAC John Bogart, Bogart, Pederson & Associates, Inc. Shibani Bisson, WSB & Associates, Inc. tsh ('."/ )/)0111I1'11/.\' (lIId Sl'lIlIIg.\"Ullgl'lu.Sd1l/fI/(lfII,il.outl .\'j1Ilillg.I"I/"<.'IIIPiil"ll/:I' 1IIIa}!t'! r'ih',I'I()j.A.F', 1."'2 -O-ljl) (;?),(It!( . . ..... ..... Planning Commission Agenda - 01104/05 6. Consideration of expiration of current term Plannine Commissioners and recommendation to the City Council of appointment or reappointment of Commissioners. (.10) REFERENCE AND BACKGROUND The three-year Planning Commission terms of Lloyd Hilgart and Richard Carlson expire for 2005. Commissioner Hilgart has indicated that he is interested in serving an additional term on the Commission. Commissioner Carlson is undecided as of the writing of this report. Commission is asked to consider recommending to Council the reappointment of Commissioner Hilgart and, pending the deeision of Cummissioner Carlson at the January meeting, recommend his reappointment or to begin the process of filling the vacant seat. ALTERNATIVE ACTIONS 1. Motion to reeommend to the City Council the reappointment of Commissioners Hilgart and Carlson to additional three-year terms on the Monticello Planning Commission. 2. Motion recommend to the City Council the reappointment of Commissioner Hilgart to an additional three-year term on the Montieello Planning Commission and to begin the public notice and interview process lor filling the vacant Planning Commission seat left by Commissioner Carlson. 3. Motion of other. SUI)PORTING DATA None.