Planning Commission Meeting Minutes - 07/05/2023MINUTES
REGULAR MEETING — PLANNING COMMISSION
Wednesday, July 5, 2023 — 6:00 p.m.
Mississippi Room, Monticello Community Center
Commissioners Present: Chair Paul Konsor, Vice Chair Andrew Tapper, Eric Hagen, Melissa
Robeck
Commissioners Absent: Teri Lehner
Council Liaison Present: Councilmember Charlotte Gabler
Staff Present: Angela Schumann, Steve Grittman, Hayden Stensgard
1. General Business
A. Call to Order
Chair Paul Konsor called the regular meeting of the Monticello Planning
Commission to order at 6:00 p.m.
B. Roll Call
Mr. Konsor called the roll.
C. Consideration of Additional Agenda Items
None
D. Approval of Agenda
ANDREW TAPPER MOVED TO APPROVE THE JULY 5, 2023 REGULAR MEETING
AGENDA. PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY, 4-0.
E. Approval of Meeting Minutes
• Joint Workshop Meeting Minutes —June 6, 2023
ANDREW TAPPER MOVED TO APPROVE THE JUNE 6, 2023 JOINT
WORKSHOP MEETING MINUTES. PAUL KONSOR SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY, 4-0.
• Begular Meeting Minutes —June 6, 2023
ANDREW TAPPER MOVED TO APPROVE THE JUNE 6, 2023 REGULAR
MEETING MINUTES. PAUL KONSOR SECONDED THE MOTION. MOTION
CARRIED UNANIMOUSLY, 4-0.
F. Citizen Comment
None
2. Public Hearings
A. Consideration of a request for Conditional Use Permit for a second drive -through
service as an accessory use in the B-4, Regional Business District.
Applicant: Monticello Ventures KS, LLC.
City Planner Steve Grittman provided an overview of the agenda item to the
Planning Commission and the public. The Culver's site received a Conditional Use
Permit in 2004 to allow the operation of a convenience fast food establishment in
the B-4, Regional Business District. Per the current zoning ordinance, it is required to
obtain a conditional use permit for drive -through services as an accessory use. The
applicant seeks to add a second drive -through aisle adjacent to the current drive -
through aisle, along the property line abutting TH 25. A portion of the proposed
second drive -through aisle appears to be located within the 6-foot drainage and
utility easement established by the plat. As a condition of approval, staff has
requested they widen the buffer in that vicinity. If necessary, the applicant will be
required to enter into an encroachment agreement if the request is approved by the
City Council.
Eric Hagen asked if staff was aware of any other trash enclosures as close to public
right-of-way as the proposed trash enclosure location for this project. Mr. Grittman
clarified that Perkin's has a trash enclosure close to the right-of-way, though
generally trash enclosures are screened away from public view or tucked up near the
building.
Mr. Konsor asked for clarification on staff's recommendation to shift the trash
enclosure "significantly" closer to the building. Mr. Grittman clarified staff did not
elect to use a specific number of feet closer to the building, but it would be staff's
intent to work with the applicant, since the applicant has the best understanding of
operations on site.
Mr. Hagen noted and appreciated the high -quality materials and plans for the new
trash enclosure on site.
Mr. Hagen asked about condition #5 as part of Exhibit Z, and if it was staffs intent to
regulate "ease of use and maintenance". Mr. Grittman clarified that it is not staff's
intent to interfere with the operation factors of the use, but the external impacts of
the operation itself is a zoning consideration.
Mr. Konsor opened the public hearing portion of the agenda item.
Applicant Eric Knott addressed the Planning Commission and the public. Mr. Knott
noted that as drive -through services have become more popular over time, an
added drive -aisle will accommodate the increased activity. Mr. Knott also noted that
it would be in his and the employees' interests to have the trash enclosure closer to
the building as staff noted.
Mr. Konsor asked the applicant if he believed the added drive -aisle would speed up
all operations of the drive -through, or just the ordering portion. Mr. Knott said that
it will certainly speed up the ordering process and as more orders are taken at a
time, it should speed up the cooking and serving process as well.
Mr. Hagen asked if it was the applicant's intent to move the trash enclosure closer to
the building. Mr. Knott said that if it can be against the building facing West, that
would be the most ideal. He noted he would have to verify how close the enclosure
can be to an electric transformer in the vicinity.
Mr. Konsor closed the public hearing portion of the agenda item.
Andrew Tapper asked who the encroachment agreement for the drive aisle would
be executed between. Mr. Grittman noted the encroachment agreement would be
between the property owner and the City.
ERIC HAGEN MOVED TO RECOMMEND APPROVAL OF THE AMENDMENT TO
CONDITIONAL USE PERMIT FOR AMENDED DRIVE -THROUGH FACILITY BASED ON
FINDINGS IN RESOLUTION NO. PC-2023-21 AND SUBJECT TO THE CONDITIONS IN
EXHIBIT Z. ANDREW TAPPER SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY, 4-0.
3. Rye ular Agenda
None
4. Other Business
A. Community Development Director's Report
Community Development Director Angela Schumann provided an overview of
the agenda item to the Planning Commission and the public.
There were some questions and discussion on the Downtown Roadway and
Pedestrian Improvement plans that were included in the Director's report.
5. Adiournment
ANDREW TAPPER MOVED TO ADJOURN THE REGULAR MEETING OF THE MONTICELLO
PLANNING COMMISSION. ERIC HAGEN SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY, 4-0. MEETING ADJOURNED AT 6:43 P.M.
Recorded By: Hayden Stensgard ;�,
Date Approved: August 1, 2023
ATTEST:
Angela Schu nn, ommunity Development Director