EDA Minutes - 08/09/2023MINUTES
REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Wednesday, August 9, 2023 — 6:00 p.m.
Mississippi Room, Monticello Community Center
SPECIAL CLOSED MEETING — ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Monticello Community Center
6:15 p.m. Consideration of Offers or Counteroffers for the Purchase or Sale of
Real Property located at 216 Pine Street, PID 155-010-034010
Authorized by MN Statue 13D.05, Subdivision 3
Commissioners Present: President Steve Johnson, Vice President Jon Morphew, Treasurer
Hali Sittig, 011ie Koropchak-White, Rick Barger, Councilmember
Tracy Hinz and Mayor Lloyd Hilgart
Staff Present: Executive Director Jim Thares, Angela Schumann, Hayden
Stensgard
1. General Business
A. Call to Order
President Steve Johnson called the regular meeting of the Monticello EDA to order
at 6:00 p.m.
B. Roll Call 6:00 p.m.
Mr. Johnson called the roll. Commissioner Hali Sittig arrived at 6:05 p.m. following
the conclusion of item 1F, consideration of additional agenda items.
C. Consideration of Payment of Bills
OLLIE KOROPCHAK-WHITE MOVED TO APPROVE THE PAYMENT OF EDA BILLS
THOUGH JUNE & JULY 2023. ROCK BARGER SECONDED THE MOTION. MOTION
CARRIED UNANIMOUSLY, 6-0.
D. Consideration of Approving Regular Meeting Minutes — June 28, 2023
JON MORPHEW MOVED TO APPROVE THE JUNE 28, 2023, REGULAR MEETING
MINUTES. OLLIE KOROPCHAK-WHITE SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY, 6-0.
E. Consideration of Approving Regular Meeting Minutes — July 12, 2023
JON MORPHEW MOVED TO APPROVE THE JULY 12, 2023, REGULAR MEETING
MINUTES. OLLIE KOROPCHAK-WHITE SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY, 6-0.
F. Consideration of Additional Agenda Items
None
2. Consent Agenda
A. Consideration of Approving Funding for the 2023 IEDC Manufacturers'
Appreciation Breakfast Event in the amount of $1,200
TRACY HINZ MOVED TO AUTHORIZE FUNDING SUPPORTING THE IEDC
MANUFACTURERS APPRECIATION BREAKFAST EVENT IN THE AMOUNT OF $1,200.
OLLIE KOROPCHAK-WHITE SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY, 7-0.
3. Public Hearing
N/A
4. Regular Agenda
A. Consideration of Resolution #2023-07 Approving First Amendment to Lease
between City of Monticello EDA and the City of Monticello for property located at
349 West Broadway
Executive Director Jim Thares provided a overview of the agenda item to the EDA
and the public. Since 2018, MontiArts has been utilizing the EDA-owned property
downtown at 349 W. Broadway Street. MontiArts has been using the space for
larger art projects, and additional storage in relation to their main location at 213
W. Broadway Street. As there is no anticipation of redevelopment efforts for that
site or surrounding location to occur in the near future, staff was comfortable
recommending an extension of the MontiArts lease to August 31, 2025. It was
noted that the City of the EDA can terminate lease with 45 days' notice. Mr. Thares
also mentioned that due to the City Council's schedule in August, they already
approved the amendment at their last meeting.
OLLIE KOROPCHAK-WHITE MOVED TO ADOPT RESOLUTION 2023-071 APPROVING A
FIRST AMENDMENT TO LEASE BETWEEN THE EDA AND THE CITY OF MONTICELLO
FOR 349 WEST BROADWAY (FRED'S AUTO) IN CONNECTION WITH AND FOR THE
BENEFIT OF THE PARKS & RECREATION DEPARTMENT'S USE OF THE PROPERTY FOR
MONTIARTS ACTIVITIES. RICK BARGER SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY, 7-0.
B. Consideration of Resolution #2023-08 Authorizing the 2024 HRA Special Benefit
Property Tax Levy in the Amount of $451,000 and the EDA General Fund Budget in
the Amount of $499,000
Mr. Thares provided an overview of the agenda item to the EDA and the public. At
the July 12, 2023, meeting, the EDA reviewed a draft of the budget proposal and
discussed factors and potential changes related to the 2024 budget. Following that
meeting, staff took EDA comments of the draft budget and incorporated any
necessary changes for the final EDA review and approval. Mr. Thares noted that the
change in levy amounts from 2023 to 2024 was due to the almost $300,000,000
increase in taxable market value within the City of Monticello.
Mayor Lloyd Hilgart suggested the EDA may want to sponsor the 2023 Let's Chalk
event taking place the second weekend of September in Monticello. Mr. Thares
said that it could be an opportunity for the EDA to market their redevelopment
efforts downtown. Councilmember Hinz added that events like Let's Chalk are a
great way for the EDA to promote their continued efforts of revitalizing and
improving the City.
Vice President Jon Morphew wanted staff to clarify their availability before
authorizing them to do anything for the Chalk Fest event. Mr. Thares said staff
could make it work. Mayor Hilgart added that he will be in attendance for the event
and can assist if needed.
On the topic of the agenda item at hand, Mr. Thares wanted to let the EDA know
that the proposed budget is balanced (expenditures match revenue), which was a
question brought at time of the EDA reviewing the budget in draft form.
Mr. Morphew asked about a line item in the budget on miscellaneous expenses
through June 2023, and asked for clarification on what those expenses were. Mr.
Thares said that he could not clarify at this time but would refer to Finance Director
Sarah Rathlisberger for an answer and would address this at the next EDA meeting.
JON MORPHEW MOVED TO ADOPT RESOLUTION NO. 2023-08, APPROVING THE
2024 HRA SPECIAL BENEFIT PROPERTY TAX LEVY IN THE AMOUNT OF $451,000 AND
THE EDA GENERAL FUND BUDGET IN THE AMOUNT OF $499,000. HALI SITTIG
SECONDED THE MOTION.
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Councilmember Tracy Hinz noted that it would be good for the EDA to know what
those miscellaneous expenses are up to this point. Mr. Thares said he would report
back at the next meeting.
MOTION CARRIED UNANIMOUSLY, 7-0.
5. Other Business
Prior to item 5A of the agenda, the EDA continued their discussion on potentially donating
money towards the Let's Chalk event happening in September, in conjunction with their
continued redevelopment and marketing efforts.
LLOYD HILGART MOVED TO AUTHORIZE A DONATION BY THE MONTICELLO EDA IN THE
AMOUNT OF $5,000 FOR THE 2023 LET'S CHALK EVENT, IN CONJUNCTION WITH THE EDA'S
CONTINUED MARKETING AND REDEVELOPMENT EFFORTS. TRACY HINZ SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY, 7-0.
A. Consideration of Economic Development Manager's Report
Mr. Thares provided an overview of the agenda item to the EDA and the public.
6. Adjournment
TRACY HINZ MOVED TO RECESS INTO A CLOSED MEETING. RICK BARGER SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY, 7-0. REGULAR MEETING ADJOURNED AT 6:53
P.M.
Recorded By: Hayden Stensg and if
Date Approved: September 13, 2023
ATTEST:
Jim Thares, Executive Director