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IDC Agenda 01-18-2001AGENDA MONTICELLO INDUSTRIAL DEVELOPMENT COMMITTEE • Thursday, January 18, 2001 - 7:00 a.m. City Hall - 505 Walnut Street -Academy Room MEMBERS: Chair Tom Ollig, Vice Chair Kevin Doty, Don Smith, Tom Lindquist, Bill Tapper, Dick Van Allen, Bob Mosford, Don Roberts, Mike Benedetto, Dan Carlson, Mary Barber, and Susie Wojchouski. COUNCIL: Mayor Roger Belsaas. STAFF: Rick Wolfsteller, Jeff O'Neill. John Simola, Fred Patch, and Ollie Koropchak. Call to Order. 2. Consideration to approve the December 21, 2000 IDC minutes. 3. Consideration to review for discussion the following and to adopt a 2001 Action Statement and Election of Officers. a) IDC Guidelines b) Organizational Structure c) Membership -accountability and te--m appointments d) 2001 Action Statement e) Election of 2001 Officers ~. Continued -Follow-up discussion to the December IDC meeting relative to suggested strategies for development to improve public perception and review draft copy of the City Design Manual including a development process flow-chart. 5. Consideration of updates: a) Mayor's Report b) Economic Development Report 6. Continued -Consideration of an update on the progress to actively pursue acquisition of land for future industrial use. 7. Other Business. 8. Adjournment. MINUTES MONTICELLO INDUSTRIAL DEVELOPMENT COMMITTEE Thursday, December 21, 2000 - 7:00 a.m. City Hall - 505 Walnut Street -Academy Room MEMBERS PRESENT: Chair Tom Ollig, Vice Chair Kevin Doty, Don Smith, Tom Lindquist, Bill Tapper, Dick Van Allen, Don Roberts, Mike Benedetto, and Susie Wojchouski. MEMBERS ABSENT: Bob Mosford and Dan Carlson. STAFF PRESENT: Rick Wolfsteller, aeff O'Neill, and Ollie Koropchak. Call to Order. Chair Ollig called the IDC meeting to order at 7:00 a.m. Consideration to aRprove the November 16, 2000 IDC minutes. Don Roberts made a motion to approve the November 16, 2000 IDC minutes. Seconded by Uick Van Allen and with no additions or corrections, the minutes were approved as written. Continued -Follow-up discussion to the November IDC meeting relative to suggested strategies for development to improve publicperception. Chair Ollig gave a brief background of IDC discussions leading up to the November motion "The December agenda to consist of one item only: Discussion of styles and structures for improvement of public perception.'" Members inquired as to whether the City has a Flow Chart listing time frames and accountability for development in Monticello. Upon requesting a copy of the Flow Chart, O'Neill noted acco~mtability is within the job descriptions. O'Neill informed members the first draft of the Design Manual is scheduled for completion the end of December 2000. This being drafted by the City Engineer Consultant will include a planning and design flow chart. O'Neill continued stating the financing process, policies, and application forms are in place. IDC members concluded that it appears at the completion of the marketing process (technical side) the prospect has a good feeling about Monticello and suggested afollow-up format. 1. A prospect be assigned a key contact person, IDC and/or Council member. The suggestion to include an IDC member is to assure the IDC hears both positive and negative feedback. 2. If problem is perceived, the problem is identified at site review by the key contact. At that point, it is decided whether project management and/or city get involved. 3. Develop a discipline tlow chart (not flow calendar) for the Planning. Site. and Building Review Process. Staff needs to educate the prospect as to the process. IDC members asked, "For example, if a disagreement relative to design occurs who within city staff has the final word?" Wolfsteller was identified as the "hammer man". O'Neill informed IDC members that Mayor Belsaas, Koropchak, and himself met with Charlie Pfeffer for insights into development trends and suggestions for positioning Monticello for C] IDC Minutes - 12/21/00 development. O'Neill noted from Charlie's perceptive, the City of Monticello has more committees than most and wondered if they serve a purpose. Koropchak added Charlie also talked about the impo--tance of an "entrepreneurial spirit" attitude and the need for a development process with consistency. He suggested marketing Monticello's amenities rather than financial incentives. Other issues: Affordable housing, annexation, wages and benefits, and infrastructure development. Tapper spoke of the development process from the prospective of a small industrial business owner. You must seek financing, you're under stress, additional revenues are yet to come in, you're nervous about commitments. If a delay or problem arises, it adds dollars and additional stress. It's important to speak with a person of "clout", the Mayor or Council member. Certainly a linkage to the IDC is good added Tapper; however, you need a person with "clout.'' Doty added even a week delay in development causes increase in development costs. Business owners seek financing based on estimates, including estimates of city fees and development information received. Changes or surprises increase development costs. If increased development costs exceed the approved loan amount, this is a major issue for the mom/pop shop unlike a Sunny Fresh backed by a large corporation. Doty noted he was aware of four individuals who will not develop in Monticello. The IDC's desire is for a final outcome of "Happy to be in Monticello." IDC members requested Wolfsteller and O'Neill draft a development p--ocess flow chart (blueprint) for prospects including time-line range, staff contact with phone numbers, and key contact person with phone number for review at the January IDC meeting. 4. Other Business. With the unknown time-line of Barb Schwientek's recovery and noting the November IDC minutes, Chair Ollig suggested appointing Mary Barger to the IDC. Koropchak noted the membership solicitation procedure of which a committee reviews the list of prospective candidates for recommendation. Kevin Doty made a motion to appoint Mary Barger to the IDC. Dick Van Allen seconded the motion and with no further discussion, the motion passed unanimously. Smith reported the Marketing Committee met on December 15 with Van Allen, Barger, Koropchak and himself in attendance. He noted the brochure inserts were updated and disbursement of brochures will increase from 25 to 100 per month. The committee will revisit the brochure in a year to consider a redo. It appears we have sufficient funds in the Marketing Account. The web site has been updated. The committee will look for a new activity replacing the Bus Tour/Golf Outing. BRE and Prospect Report. See Attachment. 2 IDC Minutes - 12/21/00 5. Adjournment. The IDC meeting adjourned by a consensus of its members. Ollie Koropchak. Recorder • • Executive Director's Report . December 21, 2000 BRE Fay-Mar Tube & Metal Fabricators, LLC -Business sold to Ohio company. New owner Kent Martin. Ron Musich retains ownership of real estate. Employees wages raised for stability. Increased bending ability from 2.5 inch pipes to 6 inch pipes. New general manager: Mark Woda. Midwest Graphics -Sold to Right Choice Services, Inc. Retained employment. New President: Emmet Hanratty. Vice President: Steve Krenz. Will invite IDC out. Brad Barger and Jim Harwood -Purchased B&C Mfg. out of Anoka. Now housed in Vector Tool Mfg. building. A screw machine shop. Liquidated purchased machinery and purchased new equipment. Retained four of company existing nine employees. H-Window Company -John Babcock -Company plans to stay in Monticello. Site and building for sale with lease back. Twin City Die Castings -Visited site. Have 3 die cast machines, fourth one expected in February/March. Added employees, pleased with quality of workers. Interior work of office under construction. Air quality improvements to mfg area under way. Adaboy Mfg, current lease with Jay Morrell -March 10, 2000 original talk to Ken Paumen. Talked December 5. Broke ground last week in Big Lake for 20,000-25,000 sq ft concrete building. Sprectra Building, Greg Mooney, builder. Talked to Ken: Why Big Lake? Land for $1.00. Tried Greg twice. To call back. Koropchak elected to Wright County Economic Development Board. Workforce Task Force. Prospects Red Wing Foods, Inc -Working with builder and lender. Perhaps to HRA in January or February. Voice mail via company's financial adviser: Gene Chase. Bankers System, Inc. - 300,000 sq ft facility. Call to Chicago for update. ~ ~\~' - ~ ~ ^ ~ .,~.-(~h~~^~'.,~,~,~ yin n J. 'v"~ J J~~•t1~ ~` C ~ 0 J ~, Landcorp -Pat Fields. Invite for meeting. Development of industriaUcommercial lease space. g ~~,..~ Working with Heidi relative to smaller lessee for Red Wing building. • INDUSTRIAL DEVELOPMENT COMMITTEE IN AND FOR THE CITY OF MONTICELLO 2001 ACTION STATEMENT Mission Statement To maintain and increase the industrial tax base and to create jobs in the City of Monticello, Minnesota. Purpose To operate as an independent lobbying organization structured to influence and assist industrial development in and for the City of Monticello, Minnesota. In the broadest context focus on overall industrial development and developers. Goals and Direction 1. To provide a continuous stream of available industrial land with infrastructure potential. 2. To review and assess the implementation of the industrial marketing plan developed in conjunction with the HRA for the City of Monticello. 3. To rate the effectiveness of the use of the industrial marketing plan. 4. To assign time and effort when and where it is deemed necessary to accomplish industrial development. • MONTICELLO INDUSTRIAL DEVELOPMENT COMMITTEE • ORGANIZATIONAL AND MEMBERSHIP GUIDELINES I. Meetin Time and Place: Regular meetings are held the .third Thursday of each month at 7:00 a.m. in the Monticello City Hall, Academy Room. Special meetings maybe called by the Chairperson and Executive Director. II. Objective: As written and adopted by the Annual Industrial Development Committee Action Statement. III. Committee Size: While there is no set or definite size established, it is generally understood that the committee will not exceed 16-18 members. IV. Make-up the Committee: Committee members must either work or reside in the community of greater Monticello. Individuals who are involved in an occupation or profession that provides services to the community of Monticello but is not headquartered within the community may also serve as members of the committee. Standing Committee Members: President of the Monticello Area Chamber of Commerce. • Mayor of the City of Monticello. Non-voting. City Staff Members: Non-voting. Administrator of the City of Monticello. Assistant Administrator of the City of Monticello. Economic Development Director of the City of Monticello. Chief Building Official of the City of Monticello. V. Officers: The Chairperson, the Vice Chairperson, and the Secretary shall be elected annually at the January meeting. Length of office term shall not exceed three consecutive years. Minutes of each meeting are the responsibility of the Secretary. Committee correspondence are the responsibility of the Economic Development Director. VI. Length of Membership Term: Members shall serve for three year terms on a three year rotating basis so that approximately one-third of the membership expires each year. Individuals wishing to continue serving on the committee many so indicate prior to the expiration of their term. Any member wishing to relinquish his/her position on the Industrial Development Committee may do so by submitting a letter of resignation. . VII. Filling_a Vacant Position: A list of potential committee members shall be kept by the Executive Director. The Industrial Development Committee must confirm all new members by a majority vote. • IDC ORGANIZATIONAL/MEMBERSHIP GUIDELINES. PAGE 2 VIII. Membership Attendance: In order to make a positive contribution to the committee, each member is expected to attend at least 75% of the meetings in any given year. A year is defined as beginning on the 1st of January and ending the 31th of December. • • • • • • r: • ORGANIZATIONAL RESTRUCTURE AGREEMENT THIS AGREEMENT dated as of OCTOBER 1 , 1996 is between the Monticello Industrial Development Committee (the "IDC"), and the Monticello Area Chamber of Commerce, a Minnesota nonprofit organization (the "CoC"). In consideration of the mutual agreements contained herein, the parties agree as follows: 1. The IDC shall remain an independent organization with the right to appoint its own committee members. IDC members shall not be required to be due-paying members of the CoC or any other organization. 2. The IDC shall have no funds or fund-raising activities. 3. The IDC shall donate the July 18, 1996 fund balance of approximately $9,640 to the CoC. 4. The CoC shall agree to host the annual gratis BRE Breakfast and the former IDC Fundraiser Banquet in cooperation with the IDC. The expenses are the sole responsibility of the CoC and the proceeds are the sole benefit of the CoC. 5. The IDC shall have the right to request funds from the CoC for special industrial development activities. However, the CoC shall have no obligation to honor those requests. 6. The CoC shall account for the IDC funds independently of other CoC funds and shall voluntarily submit an accounting of the funds to the IDC annually. Adopted by the Monticello Industrial Development Committee and the Monticello Area Chamber of Commerce, and in witness whereof, the IDC and CoC have executed this Agreement as of the date first above-mentioned. MONTICELLO AREA CHAMBER OF COMMERCE By It sident By L.~ Its ice-Pres' • cc: City Hall MONTICELLO INDUSTRIAL 2000 IDC Monthly Attendance This is printed only as an informative report relative to the IDC Guidelines knowing individuals participate in other functions of the IDC. Jan Feb Mar Air Mav Jun Jul Aug Sep Oct Nov Dec Johnson X X X X X X Resigned Ollig X X X X X X X X X Smith X X X X X X X X X X Van Allen X X X X X Doty X X X X X X X X X Lindquist X X X X X X X X X X Tapper X X X X X X X X X X X X ~ ~- ~b `~ ~-~~~~ Mosford X X X X X Roberts X X X X X X X X X Benedetto X X X X X X X X X X Carlson X X X X X X Chamber X X X X X X denotes in attendance :7 IDC MEMBERSHIP 200A'I VOTING MEMBERS TERM MEMBERS OCCUPATION December 2001d'3 Kevin Doty Service, Lender Dick Van Allen Industrial, Manufacturer Dan On t~l sew Service, Insurance December 2001 Don Smith Service, Publisher Tom Lindquist Service, Lender Tom Ollig Service, Utility Don Roberts Industrial, Manufacturer December 2002 Bill Tapper Industrial, Manufacturer Bob Mosford Service, CPA Mike Benedetto Education aheA~.d..~., S~ ~ me Standing Member ~ g Chamber son . NON-VOTING MEMBERS City Council Liaison Roger Belsaas Mayor Executive Director Ollie Koropchak Support Staff Rick Wolfsteller Jeff O'Neill Fred Patch n ~' INDUSTRIAL DEVELOPMENT COMMITTEE • IN AND FOR THE CITY OF MONTICELLO 2008SACTION STATEMENT Mission Statement To maintain and increase the industrial tax base and to create jobs in the City of Monticello, Minnesota. Purpose To operate as an independent lobbying organization structured to influence and assist industrial development in and for the City of Monticello, Minnesota. In the broadest context focus on overall industrial development and developers. Goals and Direction 1. To provide a continuous stream of available industrial land with infrastructure potential. 2. To review and assess the implementation of the industrial marketing plan developed in conjunction with the HRA for the City of Monticello. 3. To rate the effectiveness of the use of the industrial marketing plan. 4. To assign time and effort when and where it is deemed necessary to accomplish industrial development. RECAP 2000 IDC Industrial inquiries - 42 Marketing 360 brochures mailed Updated brochure inserts Updated MTED community profile Updated web site Employment and wage survey completed Updated site maps Events Sunny Fresh Award Recognition Norwegian Ambassador Visit Lender's Breakfast Mayor's Bus Tour/Golf Outing Expo Booth BRE Visits Rainbow Enterprises C. H. Holt Co. Inc. TDS Telecom Prospect Visits Metal Stamping Production Tricon, Inc. Red Wing Foods, Inc. IDC Guests John Chadwick and Jim Bowers Bret Weiss Jim Eastwood John Bondhus Councilmember Clint Herbst Tom Feaski Chamber Events Industrial Gratis Breakfast Industrial Fundraiser Banduet • Re: City of Monticello Site Review Meetings held December 5 and 21, 2000 By Dick Van Allen COMMENTARY This outsider joining the meetings found them to be informal, as they should be, open, freewheeling and confusing. While there is a general agenda available that is reviewed before starting the meeting, conversation triggers incursion of random items for discussion. During discussion it is evident that though discussion of City of Monticello interests and the far ranging consideration of alternatives that the committee's agenda is to make developers submitted projects work if possible. Jeff O and Brett W are the obvious main players in this meeting. Other attendees did not find a subject during the entire meeting that required their input _ - __ Part of a site discussion During review of one development project there was discussion of past developments where 30, 32 and 34 foot streets were allowed and the question, What should this one be? Whether and where street lights should be required. Where should the walkway path attach to the current path? Should there be sidewalks? One side, two sides? Where should the development attach to the adjacent streets? Were the developers aware that XXX street was being vacated. Should we vacate the whole street or would this much be • better? Do the two homeowners in the area realize their homes will face this way and have they been notified. Is the Cul-de Sac located far enough from the street to meet requirements? On which streets should we have sidewalks and where should they connect? Apparently settled during this discussion; Street width Lighting Which streets were to have sidewalks, on which side or both. Walkway location for convenient access to the park. Street access to adjacent city streets. RECOMMENDATIONS: The Design Manual is of paramount importance to reduce time required for discussion. The city should continue its direction to complete and use this manual which offers the opportunity to facilitate first presentation project design, eliminating one list of required changes thereby reducing apparent ad-hoc engineering. Once the design manual in place the city is in the position of having to handle less design changes. SUGGESTIONS FOR CONSIDERATION 1-Design manual - a) Decide on what is to be included b) Decide how to keep updated with city council actions. •' c) Decide how information is to be distributed (by applicable sections or print from Internet website)