Parks Commission Agenda Packet 06-19-2008AGENDA
PARKS COMMISSION
June 19, 2008 - 4:30 p.m.
`To enhance community pride through developing and
maintaining city parks with a high standard of quality"
(Note meeting date change)
1. Call to Order.
2. Approve minutes of April 24, 2008 Parks Commission meeting.
3. Consideration of adding items to the agenda.
4. Citizens comments and requests.
5. Park Maintenance.
6. Updates -Tom Pawelk
7. Review of Walk N Roll
8. Installation of basketball court at 4~' Street Park
9. Meeting Dates: November and December
10. Adjourn.
* There is a meeting scheduled in the Academy Room at 7 p.m. so the Parks Commission should
try to finish up their meeting a little bit before 7 p.m. to allow the other group time to set up.
Park Commission Minutes: 4/24/08
MINUTES
PARKS COMMISSION
Thursday,
April 24, 2008 - 4:30 p.m.
°°To enhance community pride through developing maintaining
City parks with a standard of quality."
Members Present: Gene Emanuel, Nancy McCaffrey, Larry Nolan and Rick Traver
Members Absent: Mark Larson and Council Liaison Brian Stumpf
Others Present: Tom Pawelk, Park Superintendent
1. Call to Order.
Chair Larry Nolan called the meeting to order at 4:30 p.m. and declared a quorum
present.
City Administrator Jeff O'Neill provided an update to the Parks Commission on the YMCA
property. Even though legislators seemed supportive of the project, there were several factors
that kept the YMCA project out of the bonding bill. The House version of the bonding bill
included funding for the YMCA but the Senate version did not. The project did not make it
through the conference committee as the senate felt it was too much of a local project without
sufficient state benefit. There is a remote possibility that if there is a second bonding bill this
item could be included.
The City met with the YMCA and they are still interested in working with the City and the
County on the sale of the property. The YMCA would possibly consider entering into an
agreement wherein the land could be purchased over a period of 3-4 years. The City and County
would match the$1,000,000 received from LCCMR (Legislative-Citizen Commission on
Minnesota Resources) funds and purchase what land they could with those funds. They would
likely focus on acquiring the ballfield area and some of the lake property but the area has not
formally been defined. The YMCA would lock in the price of the land for the term of the
agreement. This option would allow the City and County to go back to the legislature again for
funding.
Larry Nolan asked if there were any grants available. Jeff O'Neill stated he didn't know what, if
any grants were available and at this point he didn't have time to research the grant programs
for this type of project.
2. Approve minutes of March 27, 2008 regular Parks Commission meeting.
Larry Nolan asked if the June 10, 2008 date for the tour of the parks worked out for the
Park Commission members and that date seems to work out fine. The Parks Commission will
leave from City Hall at 3 p.m.
RICK TRAVER MOVED TO APPROVE THE MINUTES OF MARCH 27, 2008
REGULAR PARKS COMMISSION MEETING. NANCY MCCAFFREY SECONDED THE
Park Commission Minutes: 4/24/08
MOTION. MOTION CARRIED UNANIMOUSLY.
3. Consideration of adding items to the agenda.
The following items were added to the agenda: 1) East Bridge Park cleanup; 2) Larry Nolan
noted that the financial report submitted by the Lions for the renewal of their charitable gambling
license contained a number of substantial donations for various park improvements. Tom
Pawelk added that the Lions are taking care of the plantings for the roundabout. The Parks
Commission felt that some recognition in the form of a letter should be sent to them. Tom
Pawelk stated it is his policy to send a letter to those organizations that donate time or money
to various park improvements; and 3) The "Welcome to Monticello" sign for the east side of
town.
4. Citizens comments and requests.
There was no one who spoke under citizens comments or requests. Tom Pawelk reported that
he had received many positive comments on the tree planting. This past weekend a softball
tournament was held at the ballfields and there were good comments from the umps and ball
players about the fields.
Larry Nolan indicated his grandchild enjoyed the equipment at Hillcrest Park but he questioned
the safety of crossing CSAH 75. Tom Pawelk stated the County has jurisdiction over the road and
the County did not approve the City's proposal for a crossing over CSAH 75. Gene Emanuel
suggested that if the County didn't feel a pedestrian crossing was appropriate maybe they would
consider lowering the speed limit.
5. Park Maintenance.
Park Superintendent, Tom Pawelk submitted a list of the work completed. They have been doing
a lot of work on getting the equipment ready and preparing the concession building at Xcel
ballfields to meet the requirements of the Minnesota Department of Health. They have also been
working on getting the other park buildings ready for rentals. Materials have been ordered for the
roundabout plantings.
410 trees came in and approximately 50 trees were planted by park staff at various park
locations and along the boulevard. The remaining 360 trees will be picked up by residents this
Saturday. Tom Pawelk added that the following Saturday, May 3`~ is Junk Amnesty Day so they
are also preparing for that. He reported vandalism at West Bridge Park where someone had
stolen the aluminum rocker. Nancy McCaffrey stated that in observance of Earth Day she and
her husband were doing some clean up at the park and were amazed how little debris was in the
park. Tom Pawelk said Resurrection Lutheran Church had done some clean up as part of an
Earth Day Project and the Boy Scouts were also scheduled to do some cleanup of the parks.
6. Sunset Pond Playstructure Installation.
Tom Pawelk reported the Council had approved the playstructure for the Sunset Ponds Park and
the equipment was ordered. The Eagle Scouts will be working on the installation in July.
2
Park Commission Minutes: 4/24/08
7. Update on Park Tour:
The tour will be on June 10, 2008 at 3 p.m. Larry Nolan suggested also inspecting the cemetery.
8. Update on Walk N Roll.
Larry Nolan confirmed that the Parks Commission table will be in the same location as last year.
The Parks Commission talked about doing a ring toss game where the participants try to land
their toss on one of the parks identified on the map. Staff will get the map prepared and also get
some handout items to be distributed to those who stop at the table.
Added items:
East Bridge Park Cleanup: After discussion May 5th was selected as the cleanup date with May 12th
being an alternate date. A rolloff will be located at the park so the debris from the clean up can be
hauled away and a member of the Park Department staff will be there to work on cutting back the sage
and assist with other clean up work.
Tree Planting: Gene Emanuel asked about the lift station area at Sunset Ponds and whether there
couldn't be some landscaping work done to make this feature blend in with the area. Tom Pawelk
indicated they do have a landscaping plan prepared. He added that the developer of the project owes
the City some trees for this area.
Welcome to Monticello Sign: Nancy McCaffrey noted there has been some landscaping work done in
the area of the Union Crossings development and asked if this would be an appropriate site for the
"Welcome to Monticello" sign. If that site didn't work, could the sign be located somewhere by the
exit ramp area. Rick Traver stated that at one time they had talked about locating the sign in the
Liberty Bank area. Larry Nolan suggested looking at possible sites when the Parks Commission does
their tour on June 10th. The Parks Commission acknowledged that setbacks and easements may restrict
where the sign can be located.
9. Adiourn.
RICK TRAVER MOVED TO ADJOURN AT 5:20 P.M. GENE EMANUEL SECONDED
THE MOTION. MOTION CARRIED UNANIMOUSLY.
Recording Secretary
PARKS WEEKLY WORK LIST
DEREK WIPPER
4/24/2008
485/2008
4/28/2008
4/29/2008
4/30/2008
5/ I /2008
5/2/2008
5/3/Z00$
5/5/2008
.516/2008
5!7/2008
5/8!2008
5/9/2008
5/ 128008
5/I 3/2008
5/14/2008
TREE PLANTING
CHIPPING, EQUIPMENT.
BATHlTRASH, WORK ON NEW HOLLAND REPLACE PARTS AND OREDER
NEW
1N SHOP HELPING WITH EQUIPMNET, BRING TORO BACK FROM CC
CPR TRAIN. WORK ON FORD TRUCK
EB SHED PROJECT
DOCTOR-SOFTBALL INJURY
JUNK DAY
VAC
VAC
VAC
VAC
VAC
BATHfTRASH,tRRIGATION WORK
IRRIGATION, FIX WEED WHIP
IRRIGATION
Thursday, June I9, 200$ Page 1 of 10
5/15/2008 OTTER CREEK BENCH IRRIGATION
5! 162008
5/19/2008
5!20!2008
5/21/2008
5/2212008
5/23/2008
5/2612008
5/27/2008
5/28/2008
5/29/2008
5/30/2008
6/2/2008
6/312008
6/4/2008
6/5/2008
INSTALL BENCH, CITY HALL IRRIGATION,CEMETERY WORK
CITY HALL IRRIGATION, CLEAN UP THE PILE AT SHOP
CITY HALL IRRIGATION, FLAG POLE AT HILLSIDE
PLANTER STANDS, FLAG POLES
FLAG POLE INSTALL
CEMETERY RESORATION
HOLIDAY
PLANTER STANDS, SAFETY MEET 10:00
CITY HALL LEAK, PLANTER STANDS, FIX PATHWAY
PLANTERS FILL UP, MOUNT DECK UNDER TRACKOR
DRIVERS EXAM, CUT TREES ALONG PATHWAY
FRONT ST CLEAN UP/ BATH/ TRASH
ROUNDABOUT
ROUNDABOUT
ROUNDABOUT
6/6/2008 ROUNDABOUT
6/9/2008 ROUNDABOUT, MEET WITH INSURANCE COPMANY, REYIEW
rage2~ i0
~€ ~~-, fur~~ 19. 2008
6/10/2008 ROUNDABOUT
6!I 11200$ DRIVERS TEST, ROUNDABOUT
6/12/2008 ROUNDABOUT PLANTERS
6f 1312008 ROUNDABOUT IRRIGATION
6/16/2008 ROUNDABOUT, FIX OUTLET AT ELLISON
6117/2008 FINISH ROUNDABOUT
6/18/2008 GROVELAND WITH TOMG
61191200$ GROVELAND
JOSH BERTH-UME
4!24/2008 TREE PLANTING
4125/2.008 CHIPPING, REMOVE BROOM (TORO)
4/28/2008 SOFTBALL SETUP, HILLCREST
4/2912008 SOFTBALL fILED SETUP, HILICREST
4/30/2008 CPR TRAIN.FIELD SETUPS
511/2008 EAST BRIDGE SEEDING, CHIPPING
5/2/2008 WITH TOM JUNK DAY PREP
5!3/2008 JUNK DAY
5/5/2008 JUNK DAY CLEANUP, FIELD SETUP
Thursday,. jc~rte 19, 2t}Q8 Page 3 ~f i 0
5/6!2008 FIELD SETUP, 2:30 SAFETY MEETING
5/7/2008 HILLCREST SETUP, WB IRRIGATION
5/8/2008 FIELD SETUPS
5/9/2008 HELP TOMG
5/1212008 ALL CITY FIELDS PREP
5/13/2008 FIELDS,CEMETERY
5/14/2008 FIELD PREP, CUT PAINT LINES
5/15/2008 FLAGS HALF STAFF, FIELD WORK
5/16/2008 PUT FLAGS BACKUP, BATHlTRASH, ELLISON CLEAN UP FOR RENTALS
5/19!2008 MOW CREW SETUP, TRAIN IN SCOOTER WITH FIELDS
5L202008 STAIN EB SHED, CLEAN UP DMV
5/21!2008 STAIN SHED
5222008 CEMETERY WORK FOR MEMORIAL DAY
5/23/2008 BATH/TRASH,WEED WHIP CEMETERY
526/2008 HOLIDAY
5/27/2008 BATHlTRASH SAFETY MEET 10:00
528/2008 CEMETERY LOCATE, MOVE BASES AT 4TH ST, FILL HOLE ON EAST PATHWAY
5/29/2008 IRRIGATION WORK, INSTALL INFO BOARD AT ELLISON
Thursday, June 99, 2048 ~ Page 4 of i4
LEO SCHRODEN
5!30/2008 PUT CHEPPER BOX ON, HELP SCOOTER WITH FfELDS
6/2/2008 FRONT ST TREE CLAN UP
6/3/2008 ROUNDABOUT
6/4/2008 ROUNDABOUT
615/2008 -OVERSEED HELL AT EB, SEED SWAN PARK
6/6/2008 CHIPPING REQUEST, GET TREE SPADE FROM FARM
6!9/2008 CEMETERY SANDBERG LOCATE, MEET WITH INSURANCE-COMPANY
6/10/2008 ROUNDABOUT
6/f f/2008 GO TO CENTRAL LANDSCAPE,. FRONT ST CLEANUP
6/12/2008 ROUNDABOUT PLANTERS
b/ 13/2008 PA1NT TABLES
6/16/2008 CLEAN UP FROM WALK N ROLL, BATH TRASH
6/17/2008 CH1PPkNG REQUEST, ECEL BALLFIELDS
6/18/2008 ECEL BALLFIELDS FILL HOLES OUT SIDE OF FENCE
6/19/2008 PLANTING TREES IN PARKS
4/24/2008 TREE PLANTING
4/25/2008 DROP OFF SMOKEY THEBEAR
Thcarsday, June I9 2t?08
Page S of i t}
4/28/2008 BATH/TRASH/ WORK ON TRACKTOR,PICKUPTRRSH FROM BOY SCOUT
CLEANUP
4129/2008 BRING PLOWS TO FARM, PUT ON NEW HOLLANDS DECK, PUT FERTILIZER
SPREADER ON TRACKTOR
T~:~~~ay. ~~,,,.- i ~. zoos
4/30/2008 W.B SEEDING,DIRT PREP
5!112008 VAC
5/2/2008 FIX LEAKS AT ECEL, UNLOAD DODGE, FIX TIRES ON TRAILER
513f2008 JUNK DAY ,
5/5/2008 FERTILIZING
5/6/2008 FERTILIZING, 2:30 SAFETY MEETING
5/7/2008 FERTILIZING
5/8f2008 VAC
5/9/2008 VAC
5/12/2008 FERTILIZING
5/13/2008 FERTILIZING
5 1 1 412 00 8 FERTILIZING
5/15/2008 PICK UP PIPE AT SUNSET PONDS, FERTILIZING
5/ib/200$ FERTILIZING
5/19/2008 GET SPRAYER READY
5/20/2008 SPRAYING
gage 6 0( i 0
5/21!2008 SPRAYING
5/22/2008 SPRAYING
5/23/2008 SPRAYING
Sf26/2008 HOLIDAY
5!27!2008 SPRAYING
588/2048 SPRAYING
5/29/2008 SPRAYING, PAPER WORK
5/3d/2008 :SPRAYING
6/2/2008 SPRAYING
613/2048 SPRAYING
6!412008 CEMETERY LOCATE, SPRAYING
b/512008 SPRAYING, CEMTERY REQUEST
6/6/2008 SPRAYING FINSIH ALL PAPER WORK
b/92008 TREE PROJECT AT BUSH PROPERTY
6/10/2008 HAUL CHIPS TO WB,ELLiSON, GET SHOVELSAND RAKES TOGETHER FOR KIDS
b/I 1/2008 TREE PROJECT
6/12/2008 CEMETERY LOCATE, CHIP MONTICELLO SIGNS, CHAMBER CLEAN UP
6/13/2008 SAND TABLES IN BACK SHOP, FINISH TREE PROJECT
Thurs~:iy v 19, 2{?0$ Page 7 Q# I#3
6/16/2008 TREE PROJECT, CEMETERY
6!17/2008 CHIP TREES, CEMETERY LOCATE
6/18/2008 LIBRARY CLEAN UP,CLEAN OUT ALL OPEN AIR SHELTERS WITH FIRE TRUCK
6/1912008 VAC
TOM GROSSNICKLE
4/24/2008 TREE PLANTING
4/25/2008 CHIPPING FIRST HALF, CUT TREE AT CEMETERY PUT AUGER AWAY
4/28/2008 CLEAN UP DUMPSTERS SNOW EQUIPMENT
4/2912008 SKID LOADER GRAESE JOB, PICKUP JOHN DEERE WEIGHTS, PUT CAB ON
SHELF IN SHOP, PLACE SEEDER ON TRACKTOR, MT TO FARM
4/3012008 W.B SEEDING, 4TH ST PARK, HILLCREST
5/112008 EB SHED, CHIPPING, ELLISON CLEAN UP
5/2/2008 LIONS SHED PICKUP SUPPLYS FOR JUNK DAY, HAUL TABLES TO CC LOT
5/38008 JUNK DAY
5/5/2008 JUNK DAY CLEAN UP
5/612008 EB STARTUP, WB FIX IRRIGATION LEAK
5/7/2008 PICKUP FENCE AT FREEWAY, WB IRRIGATION
5188008 IRRIGATION WORK
Sig/2008 CHIPPING,BATH TRASH, IRRIGATION
Page 8 cs# I0
Tlaursda~, June 19. 2048
5! 12/2008 8:15 DOC, CHIPPING REQUEST
5/ 13/2008 IRRIGATION
5/ 14/2008 8:00 DOC IRRIGATION WORK
5/15/2008 DOC APPT 2:30, OTTER CREEK BENCH INSTALL, IRRIGATION WORK
5116l20D8 DOC 7:45 AM, INSTALL BENCH,CHECK ELLISQN {RRIGATION, CHIPPING
5/ 19/2008 CITY HALL IRRIGATION, CLEAN UP JIM KINGS MESS AT SHOP, SET PIONEER
PARK DOOR LOCKS
5120/2008 CITY HALt. IRRIGATION, TAKE OLD FLAG POLE pOWN qT HILLSIDE
5/21/2008 WEST FLAG POLE
5/22/2008 FLAG POLE INSTALL
5/23/2008 CLEAN UP AFTER THE POUR, RESTORE GRASS AREAS BY FLAG POLES
5/26/2008 HOLIDAY
5/27/2008 SAFETY MEET 10:00 CEMETRY STONE WORK
5/28/2008 CITY HALL LEAK, WB IRRIGATION
5/29/2008 IRRIGATION WORK, ELLISON PAPER TOWEL DIS. PUT UP GOOSE FENCE
5 /3 012 00 8 DRIVERS EXAM, CUT TREES ALONG PATHWAY
6/2/2008 FRONT ST CLEAN UP, ROUNDABOUT TILLING
613/2008 ROUNDABOUT
6/412008 ROUNDABOUT
Ti~ur~sday. June 14, 21}48 Page 4 zaf i 4
6/512008 ROUNDABOUT, VVB IRRIGATION
6/6/2008 ROUNDABOUT
6/9/2008 ROUNDABOUT
6/10/2008 ROUNDABOUT
611 !12008 DRIVERS TEST,ROUNDABOUT
6/12/2008 ROUNDABOUT PLANTERS
61 { 3/2008 ROUNDABOUT IRRIGATION
6/16/2008 ROUNDABOUT, SECURITY LIGHTS PIONEER
bIf7/2008 FINISH ROUNDABOUT
6/18/2008 GROVELAND BASKETBALL POLES/BENCH INSTALL
bll9/200& GROVELAND BASKETBALL COURT
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SMI Protect Number: 60584-0