City Council Minutes 07-10-2023REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, July 10, 2023 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Charlotte Gabler, Tracy Hinz, Lee Martie and Sam Murdoff
Absent: None.
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of A e nda
Councilmember Gabler moved approval of the agenda. Councilmember Hinz
seconded the motion. Motion carried unanimously.
C. Approval of Meeting Minutes
• Regular Meeting Minutes from June 26, 2023
Councilmember Martie moved approval of the meeting minutes.
Councilmember Murdoff seconded the motion. Motion carried unanimously.
D. Citizen Comments
• Dave Wilhelm, 512 East River Street, expressed concern about illegal
fireworks being discharged in the City. He requested that the City review the
issue and provide guidance on reducing this nuisance. The fireworks are
disturbing the peace and are a safety hazard. He suggested there be an
increase in education and issuing citations.
E. Public Service Announcements
• Jennifer Schreiber, City Clerk, noted the following public announcements:
- Riverfest Celebration and Riverfest Park Closures
- Monticello Community Center Block Party
- Parks, Arts, and Recreation Needs Assessment
- Farmers Market Power of Produce Kids Club
- Music on the Mississippi
F. Council Liaison Updates
• EDA — Councilmember Hinz provided a recap of the June 28 meeting. The
EDA authorized a loan deferment for Rustech Brewing and adopted a
resolution decertifying TIF District 1-22.
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• Planning Commission— Councilmember Gabler commented on the meeting
held on July 5. There was one public hearing on a conditional use permit for
Culvers for a second drive through.
G. Department Update
• Community Development Update —Angela Schumann, Community
Development Director, gave a presentation on the City's Development
Services Department which includes Community Development, Building
Safety & Code Enforcement, and Economic Development.
• Construction Update — Matt Leonard, City Engineer/Public Works Director,
commented on the status of constructions projects in the city.
2. Consent Agenda:
Councilmember Murdoff moved approval of the Consent Agenda. Councilmember
Martie seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a total of $1,215,197.96.
B. Consideration of approving new hires and departures for City departments.
Action taken: Approved the hires for the Community Center and for the Fire
Department and departures for Hi -Way Liquor.
C. Consideration of approving the sale/disposal of surplus city property. Action
taken: No report this cycle.
D. Consideration of adopting Resolution 2023-59 accepting donations for the
Farmers Market Power of Produce program. Action taken: Resolution accepting
donations was adopted.
E. Consideration of approving a special event permit for VFW Summerfest on
August 19, 2023. Action taken: Approved the special event permit including use
of city resources and contingent on notification of surrounding property
owners of the event.
F. Consideration of approving a special event permit for Monticello's Lets Chalk on
September 9 & 10, 2023, allowing the closure of a portion of 5t" Street West and
a portion of the Monticello Community Center parking lot. Action taken:
Approved the special event permit.
G. Consideration of authorizing a payment to the Coalition of Utility Cities (CUC) for
Monticello"s share of the 2023-2024 membership dues in the amount of
$43,019. Action taken: Approved the payment for membership dues.
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H. Consideration of approving entering into a grant agreement for the Safe Streets
for All Federal Program's Plan Grant awarded to the City of Monticello. Action
taken: Approved the grant agreement.
Consideration of accepting quotes and authorizing purchase of two 2023 Kubota
RTV 520s and two ballfield groomer attachments for a total of $32,942 for the
Parks, Arts, & Recreation Department in conjunction with the Central Equipment
Fund and declaring the Toro Workman and Cushman equipment as surplus
property. Action taken: Approved the purchase.
J. Consideration of adopting Resolution 2023-60 accepting improvements and
authorizing final payment of $90,285 to Northwest Asphalt & Maintenance for
the 2023 crack seal project. Action taken: Resolution accepting improvements
and authorizing final payment was adopted.
K. Consideration of adopting Resolution 2023-62 authorizing the preparation of a
Feasibility Report for the School Boulevard Intersection Improvements Project
and approving a contract with Hakanson Anderson to provide engineering
services at a price of $235.500. Action taken: Resolution authorizing the
feasibility report was adopted.
Consideration of adopting Resolution 2023-63 approving an extension to
October 30, 3023, for the Haven Ridge 2nd Addition Final Plat and Development
Contract and Planned Unit Development. Applicant: Marc Schulte (Haven Ridge
LLC). Action taken: Adopted Resolution 2023-63 contingent on compliance with
the conditions listed in Exhibit Z and identified in said resolution.
M. Consideration of adopting Resolution 2023-64 approving assignment/transfer of
the Haven Ridge 2nd Addition Plat and PUD approvals. Action taken: Adopted
Resolution 2023-64 including updates to the Development Contract and
Planned Unit Development, contingent on the conditions of Exhibit Z of the
staff report, and authorized the Mayor and City Administrator to negotiate and
specify final changes or amendments to the Development Contract and
Planned Unit Development necessary to more fully execute the intention of
the City Council with respect to the Haven Ridge 2nd Addition plat and PUD,
including direction by the City Attorney as related to the required consents.
N. Consideration of adopting Resolution 2023-65 accepting a grant from the
Minnesota Department of Transportation for the Flashing Yellow Arrow (FYA)
Upgrades Project. Action taken: Resolution accepting the grant was adopted.
O. Consideration of adopting Resolution 2023-66 accepting a grant from the
Minnesota Department of Transportation for the Downtown Roadway and
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Pedestrian Improvements Project. Action taken: Resolution accepting the grant
was adopted.
3. Public Hearings:
4. Regular Agenda:
A. Consideration of adopting Resolution 2023-61 approving the plans, specifications
and authorizing advertisement of bids for the Bertram Chain of Lake Regional
Athletic Park Phase II Improvement
Tom Pawelk, Parks & Recreation Director, presented the plans and specifications
for the BCOL Regional Athletic Park Phase II Improvements. Mr. Pawelk gave a
brief history of the park and plans for the future. The proposed set of core
infrastructure improvements include expanding the parking lot, installing
electrical services, expanding trails, paving parking stalls, and many other
improvements.
The CIP includes $1,000,000 for improvements at Bertram Chain of Lakes
Regional Athletic Park for 2023. The project will be funded from the Park and
Pathway Improvement Fund. The current engineer's estimate, which includes bid
alternates, is approximately $1,300,000.
The Council briefly discussed the item.
Councilmember Gabler moved to adopt Resolution 2023-61 approving the
plans, specifications and authorizing advertisement of bids for the Bertram
Chain of Lake Regional Athletic Park Phase II Improvement. Councilmember
Murdoff seconded the motion. Motion carried unanimously.
5. Adiournment:
The meeting was adjourned at 7:28 p.m.
Recorder: Jennifer Schreib r
Approved:
Attest•
Ci y Administrator
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