City Council Minutes 08-14-2023REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, August 14, 2023 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Charlotte Gabler, Tracy Hinz, Lee Martie and Sam Murdoff
Absent: None.
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Gabler moved approval of the agenda. Councilmember Martie
seconded the motion. Motion carried unanimously.
C. Approval of Meeting Minutes
• Special meeting minutes from July 24, 2023
• Regular Meeting Minutes from July 24. 2023
Councilmember Hinz moved approval of the minutes. Councilmember Murdoff
seconded the motion. Motion carried unanimously.
D. Citizen Comments
None.
E. Public Service Announcements
• Haley Foster, Communications & Marketing Specialist, noted the following
public announcements:
- Music on the Mississippi
- Brewfest — boat landing closure
- Farmers Market
F. Council Liaison Updates
• IEDC — Councilmember Hinz commented on the meeting held August 1. The
Commission appointed a member and received a presentation from Jim
Thares, Monticello Economic Development Manager, on various economic
development funding available through DEED.
• EDA — Councilmember Hinz gave an update on the EDA meeting held August
9. The EDA approved a lease extension with MontiArts, approved the 2024
HRA Levy and EDA 2024 General Fund Budget.
City Council Minutes: August 14, 2023, Page 1 1 7
• Planning Commission — Councilmember Gabler gave an overview of the
Planning Commission meeting held August 1. There were three public
hearings. One of these public hearings on Haven Ridge was continued to a
special meeting set for August 15.
G. Department Update
• Communications Annual Update —Haley Foster, Communications and
Marketing Specialist, gave an annual update on City communications.
• Construction Update — Matt Leonard, City Engineer/Public Works Director,
provided an update on the current construction projects in Monticello.
2. Consent Agenda:
Councilmember Martie moved approval of the Consent Agenda. Councilmember Hinz
seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a total of $952,146.25.
B. Consideration of approving new hires and departures for City departments.
Action taken: Approved the terminations for the Community Center.
C. Consideration of approving the sale/disposal of surplus city property. Action
taken: No report this cycle.
D. Consideration of adopting Resolution 2023-69 accepting donations of $300 from
Reinke Food Truck for Hi -Way Liquor general use fund and $500 from the DMV
to MontiArts for decorating an indoor post at the DMV. Action taken: Resolution
accepting donations was adopted.
E. Consideration of approving a special event permit and temporary liquor license
for the American Legion for an event on September 16, 2023. Action taken:
Event permit and temporary liquor license were approved.
F. Consideration of approving a temporary liquor license for the Monticello Lions
for Let's Chalk event on September 9 & 10, 2023. Action taken: Temporary
liquor license was approved.
G. Consideration of approving a temporary liquor license for Rustech Brewing, Inc.
for Let's Chalk event on September 9 & 10, 2023. Action taken: Temporary
liquor license was approved.
H. Consideration of approving a charitable gambling permit and temporary liquor
license for the Monticello Grad Party organization for an even to be held on
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October 14, 2023. Action taken: Charitable gambling permit and temporary
liquor license were approved.
Consideration of adopting Resolution 2023-70 denying an enterprise license
application and therapeutic massage therapist license for Gui Hua Yan (Lantien
Spa LLC). Action taken: Resolution denying massage licenses was adopted.
J. Consideration of appointing Liz Kokesh to the Industrial Economic Development
Committee (IEDC) for a three-year term ending December 31, 2025. Action
taken: Appointment of Liz Kokesh was approved.
K. Consideration of approving a request for second extension of final plat approval
for Twin Pines First Addition to February 28, 2024. Action taken: Second
extension of final plat for Twin Pines was approved.
L. Consideration of adopting Resolution 2023-71 calling for a public hearing on
August 28, 2023, for the purpose of establishing an Interim Ordinance
prohibiting the operation of cannabis businesses. Action taken: Public hearing
was set for August 28, 2023.
M. Consideration of adopting Ordinance 806 amending the Monticello Zoning
Ordinance related to correct the approved language within Ordinance 799 as
related to R-1, Single Family Residence District. Applicant: City of Monticello.
Action taken: Ordinance 806 was adopted based on findings in Resolution PC-
2023-24.
N. Consideration of adopting Ordinance 807 amending the Monticello Zoning
Ordinance related to a correction of approved language within Ordinance 784 as
related to accessory uses section of the StorageLink Monticello Planned Unit
Development (PUD) Zoning District standards (§153.047[0][3]) and Affordable
Storage Planned Unit Development (PUD) Zoning District (§153.047[H][3]).
Action taken: Ordinance 807 was adopted.
O. Consideration of approving an estimated expense of $18,000 for preparation of
boundary and acreage exhibits for The Pointes at Cedar area. Action taken:
Approved the funding for preparation of boundary and acreage exhibits for The
Pointes at Cedar.
P. Consideration of authorizing expenditure of City funds in an amount up to
$7,500 for grant writing services through HR Green in connection with the MN -
DEED Community Energy Transition (CET) Grant Program. Action taken:
Authorized the funding for grant writing services.
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Q. Consideration of adopting Ordinance 804 amending the Monticello Zoning
Ordinance related to commercial animal kennels as a principal use, including Use
Table, Use Specific Standards and Definitions and adopting Summary Ordinance
804A for publication. Applicant: City of Monticello. Action taken: Adopted
Ordinance 804 based on findings in Resolution PC-2023-23 and Summary
Ordinance 804A for publication.
R. Consideration of adopting Ordinance 805 amending the Monticello Code of
Ordinances, Section IX, Chapter 90, animals, related to commercial
kennels/boarding and adopting Summary Ordinance 805A for publication. Action
taken: Adopted Ordinance 805 and Summary Ordinance 805A for publication.
S. Consideration of adopting Resolution 2023-72 accepting bid and awarding
contract to Design Electric, Inc. for the flashing Yellow Arrow (FYA) Upgrades
Project in the amount of $387,450. Action taken: Adopted Resolution accepting
bid and awarding contract to Design Electric, Inc. in the amount of $387,450.
T. Consideration of approving a contract amendment with WSB for a cost of
$52,200 for the School Boulevard Safe Routes to School Project. Action taken:
Approved the contract amendment with WSB for $52,200.
U. Consideration of approving a contract amendment with Bolton and Menk, Inc.
for a cost of $570,000 for the Downtown Roadway and Pedestrian
Improvements Project. Action taken: Approved the contract amendment with
Bolton and Menk, Inc. for $570,000.
V. Consideration of approving lease agreement with Monticello School District 882
for the 2023-2024 school year to serve kindergarten through 5h grade at the
Bertram Chain of Lakes Regional Shared Park Maintenance Facility. Action taken:
Approved lease agreement with Monticello School District 882.
W. Consideration of accepting quotes and authorizing purchase of a 2023 Bobcat 96'
Grader attachment from Farm -Rite of St. Cloud for a total price of $22,603 for
the Parks, Arts, & Recreation Department. Action taken: Approved purchase of
grader attachment for $22,603.
3. Public Hearings
4. Regular Agenda
A. Consideration of adopting Resolution 2023-73 accepting bids and awarding the
2023 Bertram Chain of Lakes Regional Athletic Park Phase II Improvements to
Sunram Construction Inc., in the amount of $961,253.
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Tom Pawelk, Parks & Recreation Director, presented the Bertram Chain of Lakes
Athletic Park Phase II Construction Project. As part of the presentation, he noted
that eight bids were received for the project, which included a total base bid and
six alternate bids. He presented the top three bid results with Sunram
Construction Inc. submitting as the lowest bid.
Mr. Pawelk reviewed the Phase II base bid improvements which included
expanding parking lots, adding roadway, expanding trail system, adding parking
stalls and curbs, adding potable water supply and water fountains, a concrete
pad for restrooms stormwater, kiosk, signage, seeding, grading, and irrigation.
There were also six alternates proposed as part of the project: 1) shelter; 2)
security lighting; 3) parking delineation (concrete wheel stops); 4) landscape
boulders; 5) tree planting; and 6) irrigation booster pump.
The City Council discussed the project and the alternate bid items. Mayor Hilgart
noted that all alternate items are legitimate requests. Councilmember Gabler
commented on the fact that the City is pursuing a local option sales tax in 2024
to help fund the park, so we should wait until then for spending on the
alternates. Councilmember Martie spoke in support of the alternates.
Councilmember Hinz spoke of support for the project but spoke of the fact that
there are other funding needs in the City. She mentioned the fact that the City is
pursuing a sales tax to help fund the park, so funding the alternates now would
be taking funding away from something else. Councilmember Murdoff spoke in
support of lighting and irrigation booster pump. He also expressed that the Parks
Department could plant the trees by ordering extra during the spring tree sale.
Councilmember Gabler moved to accept bids and award the 2023 Bertram
Chain of Lakes Regional Athletic Park Phase II Improvements to Sunram
Construction, Inc. in the amount of $961,253 with no alternates.
Councilmember Hinz seconded the motion. Motion failed 2-3: Councilmembers
Martie and Murdoff and Mayor Hilgart voted against the motion for reasons
that they support the funding of some or all of the alternates.
Councilmember Gabler moved to accept bids and award the 2023 Bertram
Chain of Lakes Regional Athletic Park Phase II Improvements to Sunram
Construction, Inc. in the amount of $961,253 and Alternate #2 (lighting).
Motion died for lack of a second.
Councilmember Murdoff moved to accept bids and award the 2023 Bertram
Chain of Lakes Regional Athletic Park Phase II Improvements to Sunram
Construction, Inc. in the amount of $961,253 and Alternate 2 (lighting) and
City Council Minutes: August 14, 2023, Page 5 1 7
Alternate 6 (irrigation booster pump). Mayor Hilgart seconded the motion.
Motion failed 2-3: Councilmembers Gabler, Hinz, voted against the motion for
reasons listed above. Councilmember Martie voted against as he supports
additional alternatives.
Mayor Hilgart moved to accept bids and award the 2023 Bertram Chain of
Lakes Regional Athletic Park Phase II Improvements to Sunram Construction,
Inc. in the amount of $961,253 and Alternate 2 (lighting), Alternate 5 (tree
planting), and Alternate 6 (irrigation booster pump). Councilmember Murdoff
seconded the motion. Motion carried 3-2; Councilmembers Gabler and Hinz
voted against the motion for reasons listed above.
B. Consideration of authorizing the solicitation of request for proposals for
construction manager for the construction of a new public works facility
Matt Leonard, City Engineer/Public Works Director, gave a brief overview of the
benefits of using a construction manager for the project. A construction manager
would assist the City with pre -construction and construction services. A draft
Request for Proposals was included for review. It provides flexibility allowing for
firms to submit proposals for either "at -risk" or "as advisor." However, the type
of construction manager does not need to be decided with release of the RFP.
Councilmember Gabler expressed her concern regarding the cost of the new
facility and wondered if the project timeline could be pushed out. Matt Leonard
responded that we have a contract with the architect so we should move
forward with architect and construction manager to get a good end design. He
noted that language could be added to the RFP that construction could be
delayed. Mayor Hilgart noted that Council gave direction to staff to move
forward with the project but agreed with the concern over high costs.
Councilmember Hinz also expressed concern about the large cost of a new Public
Works Facility and questioned what the impact of delaying the project would be
on residents. Matt Leonard responded that the impact would be primarily to the
department through inefficiencies and safety concerns.
All council members noted a need for a new public works facility, however,
concern about the cost was expressed.
Councilmember Gabler moved to authorize the solicitation of request for
proposals for a construction manager for the construction of a new public
works facility. Councilmember Martie seconded the motion. Motion carried
unanimously.
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5. Adjournment:
The meeting was adjourned at 8:16 p.m.
Recorder: Jennifer Schreiber
Attest,
4ityAdministrator
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