City Council Minutes 09-25-2023REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, September 25, 2023 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Charlotte Gabler, Tracy Hinz, Lee Martie and Sam Murdoff
Absent: None.
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Gabler moved approval of the agenda. Councilmember
Murdoff seconded the motion. Motion carried unanimously.
C. Approval of Meeting Minutes
• Special meeting minutes from September 11, 2023
• Regular Meeting Minutes from September 11, 2023
Councilmember
D. Citizen Comments
Nita Ceron, 1129 W. River Street, questioned when the City Council meetings are
rebroadcast on the government access channel. Rachel Leonard, City
Administrator, responded that staff will post the set schedule on the website so
that people know when the meeting will be rebroadcast.
E. Public Service Announcements
Jennifer Schreiber, City Clerk, noted the following public announcements:
• East Bridge Park art installation
• Last Farmers Market
• Winter Coat Drive
• Hydrant Flushing
F. Council Liaison Updates
• EDA — Councilmember Hinz gave a recap of the EDA meeting held September
13, 2023. At this meeting the board discussed the hotel -hospitality study and
a purchase agreement for 216 Pine Street.
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G. Department Update
• Human Resources Annual Update —Tracy Ergen, Human Resource Manager,
presented the Human Resources annual update.
Construction Update — Matt Leonard, City Engineer/Public Works Director,
provided an update on the current construction projects in Monticello.
2. Consent Agenda:
Councilmember Murdoff moved approval of the Consent Agenda excluding items G
and J. Councilmember Gabler seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a total of $1,493,697.89.
B. Consideration of approving new hires and departures for City departments.
Action taken: Approved the termination for Hi -Way Liquor.
C. Consideration of approving the sale/disposal of surplus city property. Action
taken: No report this cycle.
D. Consideration of adopting Resolution 2023-80 accepting a donation of a drone
(value of $3,000) from Bill Fair. Action taken: Resolution was adopted.
E. Consideration of approving the special event permit for Nordic BrewPub for an
event on October 7, 2023. Action taken: Special event permit was approved.
F. Consideration of setting a special City Council meeting for Friday, December 22,
2023, at 7:30 a.m. for approval of bills. Action taken: Special City Council
meeting was set for December 22, 2023.
G. Consideration of adopting Resolution 2023-81 accepting donations for
Monticello Let's Chalk event. Action taken: ITEM WAS REMOVED FROM THE
CONSENT AGENDA.
H. Consideration of setting the Truth -in -Taxation public hearing for December 11,
2023. Action taken: Public hearing was set for December 11, 2023.
Consideration of setting the 2023 pension benefit level at $5,300 per service
year for current Monticello Fire Relief Association members and a deferral rate
at 2.5% for past members. Action taken: Approved the 2023 pension benefit
level.
J. Consideration of adopting Resolution 2023-85 approving the Preliminary and
Final Plats and Development Contract for Great River 2nd Addition. Applicant:
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Briggs Companies. Action taken: ITEM WAS REMOVED FROM THE CONSENT
AGENDA.
K. Consideration of approving a license agreement between the City of Monticello
and Block 52 Holdings LLC, Buchholz Exchange LLC, and Norgren Exchange LLC
for use of the River Street right of way. Applicant: City of Monticello. Action
taken: License agreement was approved.
L. Consideration of adopting Resolution 2023-82 setting a public hearing for
October 23, 2023, for the layout approval for the 1-94 Gap Project, State Project
8680-189. Action taken: Public hearing was set for October 23, 2023.
M. Consideration of approving quote from Sir Lines A Lot, LLC for the 2023
Pavement Marking Project with a cost of $36,838.46. Action taken: Contract
with Sir Lines A Lot, LLC was approved.
N. Consideration of approving a shared facility use agreement with Swan River
Montessori Charter School for the 2023-2024 school year. Action taken:
Agreement with Swan River Montessori Charter School was approved.
2A. Consideration of items removed from the consent agenda for discussion
G. Consideration of adopting Resolution 2023-81 accepting donations for Monticello
Let's Chalk.
Mayor Hilgart removed the item to acknowledge all the donors of the event. In
addition, he thanked staff for their hard work.
Mayor Hilgart moved to adopt Resolution 2023-81 accepting donations for
Monticello Let's Chalk. Councilmember Hinz seconded the motion. Motion
cried unanimously.
J. Consideration of adopting Resolution 2023-85 approving the Preliminary and
Final Plats and Development Contract for Great River 2„ d Addition. Applicant:
Briggs Companies
Mayor Hilgart removed the item to allow Community Development Director
Angela Schumann to note that the development contract was updated. Angela
Schumann noted the changes made to the development agreement which noted
sidewalks on Elm Street and 7t" Street and date of completion, amount of park
dedication, and time of payment. The name of the development firm was also
clarified. In addition, a condition will be added to the resolution that the final
configuration of utility easements be subject to the approval of the City
Engineer.
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Mayor Hilgart requested confirmation by the applicant, Andrew Briggs, Briggs
Companies, on his understanding that it is his risk to plat the land before the Planned
Unit Development is approved. Mr. Briggs noted his understanding.
Mayor Hilgard moved approval of Resolution 2023-85 approving the
preliminary and final plat for Great River 2►,d Addition, subject to the findings in
said resolution and contingent on the conditions of Exhibit Z (as amended), and
approval of the updated Development Contract and authorizing the Mayor and
City Administrator to execute said contract and to more fully execute the
intention of the City Council with respect to the proposed project.
Councilmember Murdoff seconded the motion. Motion carried unanimously.
3. Public Hearings:
4. Regular Agenda:
A. Consideration of adopting Resolution 2023-83 approving City of Monticello
Economic Development Authority special benefit levy of $451,000 and accepting,
preliminary EDA 2024 of $499,000
Sarah Rathlisberger, Finance Director, presented the EDA special benefit levy and
2024 budget. The proposed levy is an increase of $49,000 or 12.2% over the
2023 levy. The final levy will be adopted along with the final City's levy on
December 11, 2023.
There was minimal discussion.
Councilmember Hinz moved adoption of Resolution 2023-83 approving the
Economic Development Authority special benefit levy of $451,000 and
preliminary EDA 2024 budget of $499,000. Councilmember Martie seconded
the motion. Motion carried unanimously.
B. Consideration of adopting Resolution 2023-84 setting the 2024 City of Monticello
Preliminary Tax Levy
Sarah Rathlisberger presented the 2024 City of Monticello Preliminary Tax Levy
which must be certified to Wright County on or before September 30, 2023. The
combined EDA levy and the proposed City levy is $1,133,000 or 9.1% greater
than 2023. The final 2024 budget and tax levy will be adopted at the December
11, 2023, City Council meeting.
There was minimal discussion.
City Council Minutes: September 25, 2023, Page 4 1 5
Councilmember Murdoff moved adoption of Resolution 2023-84 setting the
2024 City of Monticello Preliminary Tax Levy. Councilmember Martie seconded
the motion. Motion carried unanimously.
5. Adjournment:
The meeting was adjourned at 7:51 p.m.
Recorder:
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Jennifer Schreibe -aW
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