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Planning Commission Minutes - 01/02/2024MINUTES REGULAR MEETING — PLANNING COMMISSION Tuesday, January 2, 2024 — 6:00 p.m. Mississippi Room, Monticello Community Center MONTICELLO PLANNING COMMISSION/CITY COUNCIL JOINT WORKSHOP Monticello Community Center — North Mississippi 5:00 p.m. Concept Stage Planned Unit Development Submittal for potential Phased Development of an Industrial Services principal use in the 1-2, Heavy Industrial District Commissioners Present: Chair Paul Konsor, Vice Chair Andrew Tapper, Rob Stark Commissioners Absent: Melissa Robeck, Teri Lehner Council Liaison Present: Councilmember Charlotte Gabler Staff Present: Angela Schumann, Steve Grittman, Ron Hackenmueller, Hayden Stensgard 1. General Business A. Call to Order Chair Paul Konsor called the regular meeting of the Monticello Planning Commission to order at 6:03 p.m. B. Roll Call Chair Konsor called the roll. C. Consideration of Additional Agenda Items None D. Approval of Agenda ANDREW TAPPER MOVED TO THE JANUARY 2, 2024 PLANNING COMMISSION REGULAR MEETING AGENDA. PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. E. Oath of Office Administration —Rob Stark Chair Konsor noted that Commissioner Rob Stark was administered the oath of office at the prior joint workshop meeting at 5:00 p.m. that same day. F. Consideration to appoint 2024 Planning Commission Officers Community Development Director Angela Schumann provided an overview of the agenda item to the Planning Commission and the public. The Planning Commission was asked to appoint a chair, vice chair, and secretary of the Planning Commission for the 2024 year. Ms. Schumann noted that historically City staff has served as the secretary, and will continue to do so unless directed otherwise by the planning commissioner's appointments. ANDREW TAPPER MOVED TO APPOINT PAUL KONSOR TO SERVE AS 2024 PLANNING COMMISSION CHAIR. ROB STARK SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. PAUL KONSOR MOVED TO APPOINT ANDREW TAPPER TO SERVE AS 2024 PLANNING COMMISSION VICE CHAIR. ROB STARK SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. ANDREW TAPPER MOVED TO APPOINT CITY STAFF TO SERVE AS 2024 PLANNING COMMISSION SECRETARY. PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. G. Approval of Meeting Minutes • Special Meeting Minutes —December 5, 2023 (4:15 p.m.) ANDREW TAPPER MOVED TO APPROVE THE DECEMBER 5, 2023, 4:15 P.M. SPECIAL MEETING MINUTES. PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. • Joint Workshop Meeting Minutes —December 5, 2023 ANDREW TAPPER MOVED TO APPROVE THE DECEMBER 5, 2023 JOINT WORKSHOP MEETING MINUTES. ROB STARK SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. • Regular Meeting Minutes —December 5, 2023 ROB STARK MOVED TO APPROVE THE DECEMBER 5, 2023 REGULAR MEETING MINUTES. ANDREW TAPPER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. • Special Meeting Minutes —December 5, 2023 (7:30 p.m.) ANDREW TAPPER MOVED TO APPROVE THE DECEMBER 5, 2023, 7:30 P.M. SPECIAL MEETING MINUTES. ROB STARK SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. H. Citizen Comment None 2. Public Hearings A. Consideration of a Request for a Conditional Use Permit for Drive -Through Services as an Accessory Use in the B-3, Highwav Business District - Applicant: Todd Olin City Planner Steve Grittman provided an overview of the agenda item to the Planning Commission and the public. The applicant proposed development of a vacant commercial property for a quick -service restaurant with indoor ordering and sit-down service, as well as a drive -through lane with an order board. Per the Monticello zoning ordinance, drive -through services as an accessory are subject to a Conditional Use Permit. Staff's recommendation as part of the report was for approval. Andrew Tapper asked whether it was necessary for this site to have two accesses, rather than the one proposed off Cedar Street. Mr. Grittman clarified that as long as the fire department has the circulation necessary to access and maneuver around the site, a second access would not be necessary. Councilmember Charlotte Gabler asked if the proposed parking lot would be a shared lot with the adjacent hotel property. Mr. Grittman clarified that the parking area would not be shared, and that the existing curb cut on Oakwood Drive East belonged to that adjacent property. Councilmember Gabler asked what the height of the proposed pylon sign is. Mr. Grittman noted that Staff did not receive any detail on a pylon sign, and the applicant did not request any flexibility from the zoning ordinance standards on signage. All signage on the property would be subject to those standards and reviewed as part of their sign permit application. Councilmember Gabler asked how the applicant planned to separate their�e parking area from the adjacent property's parking area. Mr. Grittman clarified that a curb would be installed along that parking lot edge. The applicant would also need to meet the 6-foot setback from the property line. Mr. Grittman also noted that there is landscaping proposed to be located within the separation area as well. Chair Konsor opened the public hearing portion of the agenda item. Todd Olin, applicant, addressed the Planning Commission and the public. Mr. Olin clarified that any signage on site would be handled separately through the sign permit process, and they will meet the standards established in the zoning ordinance. Mr. Olin also noted that their design team will review the site plan and see if there is a better location for the trash enclosure. Chair Konsor closed the public hearing portion of the agenda item. ANDREW TAPPER MOVED TO RECOMMEND APPROVAL OF THE CONDITIONAL USE PERMIT FOR AN ACCESSORY DRIVE -THROUGH FACILITY BASED ON FINDINGS IN RESOLUTION PC-2024-01 AND SUBJECT TO THE CONDITIONS IN EXHIBIT Z. PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. B. Consideration of a Request for an Amendment to the Country Club Manor 2nd Addition PUD District, as related to principal residential use for development of 22 units of twinhomes; Request for Preliminary Plat of Country Club Manor 4tn Addition - Applicant: Michael Hoagberg Ms. Schumann provided an overview of the agenda item to the Planning Commission and the public. Prior to the meeting, the applicant reached out to staff and requested the item be tabled until the February regular meeting of the Planning Commission, as they are working on revision to the plans originally submitted. Chair Konsor opened the public hearing portion of the agenda item. PAUL KONSOR MOVED TO CONTINUE THE PUBLIC HEARING AND TABLE ACTION ON THE REQUESTS TO FEBRUARY 612024 REGULAR MEETING OF THE PLANNING COMMISSION. ANDREW TAPPER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. i+ i.----1-1----��--- -r w-1---i�--- -l-1-_ ���w �0 -1' ww---i�__11_ �22!- -1 �---2--- 91w--- �. �onsiaeration or �►aoptivn or the cuc4 C ty yr ivionticeu� viriaai coning iviao Applicant: City of Monticello t-ommunity & economic vevelopment t-oorainator riayaen _�)tensgara proviaea an overview of the agenda item to the Planning Commission and the public. An annual update to the City's zoning map and companion appendix maps, the proposed updates were related to four ordinance amendments that were adopted in 2023 related to property zoning. The 2024 zoning maps would reflect those adopted ordinances accordingly. Though the following were considered for adoption, there were no changes to the Shoreland/MWSRR/Floodplain Overlay District map, nor were there any changes to the Pointes at Cedar District map. Chair Konsor asked whether the planned unit development district proposed for the City's new public works facility would be included in any of these updates. Ms. Schumann clarified that the Planning Commission and City Council have reviewed the PUD district at its development stage, and the proposed ordinance to be adopted related to that rezoning takes place following final stage PUD review and decision. The public works facility development was working on revisions prior to them submitting for that final stage PUD application. Chair Konsor opened the public hearing portion of the agenda item. Chair Konsor closed the public hearing portion of the agenda item. ANDREW TAPPER MOVED TO ADOPT RESOLUTION PC-2024-02 RECOMMENDING THE ADOPTION OF ORDINANCE NO. 8XX FOR THE 2024 CITY OF MONTICELLO OFFICIAL ZONING MAP, INCLUDING SHORELAND/MWSRR/FLOODPLAIN OVERLAY, THE POINTES AT CEDAR DISTRICT (PCD), AND CENTRAL COMMUNITY DISTRICT (CCD) COMPANION APPENDIX MAPS, BASED ON THE FINDINGS IN SAID RESOLUTION. PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. 3. "ular Agenda A. Consideration to adopt the 2024-2025 Planning Commission Workplan Update Ms. Schumann provided an overview of the agenda item to the Planning Commission and the public. At a prior Planning Commission meeting, the commission was asked to review the existing workplan and provide any comments and recommendations to City staff for incorporation into their workplan update. The workplan outlines activities of the Commission which lie beyond its required review of land use applications. PAUL KONSOR MOVED TO ADOPT THE 2024-2025 PLANNING COMMISSION WORKPLAN UPDATE. ROB STARK SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. 4. Other Business A. Community Development Director's Report Ms. Schumann provided an overview of the agenda item to the Planning Commission and the public. No action was taken on the item. 5. Adiournment ANDREW TAPPER MOVED TO ADJOURN THE REGULAR MEETING OF THE MONTICELLO PLANNING COMMISSION. PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 3-0. MEETING ADJOURNED AT 6:56 p.m. Recorded By: Hayden Stens and y g Date Approved: February 6, 2024 ATTEST: Angela Schukn�r n, gommunity Development Director