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City Council Agenda Packet 08/11/2008AGENDA REGULAR MEETING - MONTICELLO CITY COUNCIL Monday August 11, 2008 - 7 p.m. NOTE: WORKSHOP MEETING - POSUSTA CLAIM - 6 P.M. Mayor: Clint Herbst Council Members: Wayne Mayer, Tom Perrault, Brian Stumpf and Susie Wojchouski Call to Order and Pledge of Allegiance 2A. Approve minutes of July 28, 2008 Special Meeting. 2B. Approve minutes of July 28, 2008 Regular Meeting. 3. Consideration of adding items to the agenda. 4. Citizen comments, petitions, requests and concerns. 5. Consent Agenda: A. Consideration of ratifying hires and departures MCC and Building Department. B. Consideration of approving a temporary liquor license for wine tasting event for Hi-Way Liquors for October 17, 2008 at the Monticello Community Center. C. Consideration to approve a one day charitable gambling license for Wright County Ducks Unlimited Chapter 039 for a raffle at River City Extreme 3875 School Boulevard on September 22, 2008. D. Consideration of approving a temporary liquor license for Church of St. Henry's Fall Festival on September 20-21, 2008. E. Consideration of approving a temporary charitable gambling license for the Church of St. Henry's Fall Festival on September 20-21, 200. F. Consideration of approving a request for a conditional use permit for a comprehensive sign plan for amulti-tenant retail facility in the Central Community District (CCD). Applicant: Scenic Sign G. Consideration of approving a request for an amendment to a conditional use permit for boundary adjustment and sign relocation in a B-3 (Highway Business District). Applicant: Amax Storage Self-Storage H. Consideration of approving a request for a conditional use permit for a planned unit development for amulti-tenant commercial development in a B-3 (Highway Business) District. Applicant: Cornerstone/DOJO, LLC Agenda Monticello City Council August 11, 2008 Page Two REMOVED FROM AGENDA. J. Consideration of approving a charge card at Holiday for DMV. K. Consideration of adopting an ordinance for false alarm charges for Fire Department calls. L. Consideration of purchase of one new Hydromatic 100 HP main lift pump with adapter brackets for the Monticello Wastewater Treatment Plant. M. Consideration of authorizing advertising for Liquor Store Manager. 6. Consideration of items removed from the consent agenda for discussion. 7. Public Hearing for proposed improvement to Jerry Liefert Drive and Kevin Longley Drive, City Project No. 2008-1OC. 8. Consideration of authorizing preparation of Plans and Specs for Kevin Longley Drive, Jerry Liefert Drive and Hawthorne Place North Street Improvements, City Project no. 2008-1OC. 9. City of Monticello GIS System presentation - WSB & Associates 10. Consideration of having Bolton & Menk, Inc. prepare a long range plan for the Monticello Wastewater Treatment Plant. 11. Review and consideration of acceptance of the 2008 Annual Sidewalk Inspection Report for the City of Monticello. 12. Consideration of discussion and clarification of Council directives on facility needs and improvements. 13. Consideration of approving payment of bills for August, 2008. 14. Adjourn • C7 l l~ ow au a~ wa ua HW H~ zo OU ~ a wr ~ o• ~ a ~~ U H I U~~+ HO 0 o p, ,_.~ ~ d' U o In `~ a C 7 C 7 ~ ~ q ~o .~ o a 0 ~ H v ~ a~ ~+ ~ a .~ ~ ro ro x ~ U a U rom x a N ~ U ~, ~ -rs ~~ a ~ ,-~ I z ~ i x w o I ~, ~ ° ' ~ ~ ~ a ro ~ z ~ ~ ~ ~ w ~ ~ a ~ E1 ~ ~ U ~ z I ~ O w I cn ~ U ~ U ~ w O I W U ~ x cn ~ ~ U ~ Wm o ~ i ~~~ ~ o ~ ~ o W ~ p RCN •• N Q i ~ U ~ ~-1 L". 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Call to order. Acting Mayor Brian Stumpf called the special meeting to order at 5:10 p.m. The purpose of the special meeting was to consider facility needs planning and a possible request for proposal for a study on the City's facility needs. 2. Discussion of facility needs. Finance Director, Tom Kelly had prepared a listing of existing facilities and noted departments that needed expansion. Tom Kelly had also prepared a draft request for proposals for a facilities and space needs analysis. Brian Stumpf was concerned about going through a proposal process when the steps outlined in the proposal may not be initiated for a number of years. He asked what the status was of the Public Works Facility Study. He was aware that many of the existing facilities needed to expand to meet the City's needs but he questioned the need for a study. Tom Kelly explained in 2007 $80,000 had been budgeted for improvements at the DMV site and $80,000 had been budgeted in the Building Department for improvements to the garage/storage building on the property formerly owned by Eisele. Brian Stumpf felt that the $160,000 previously budgeted for improvements would be better spent on actual improvements rather than a needs and space study. Brian Stumpf also expressed the concern that if the study is done and the City for financial reasons is not able to complete the improvements recommended in the study within 5-7 years, the needs of the community could change from what was originally set forth in the study. Susie Wojchouski stated the City just does not have the money to do extensive facility improvements. Jeff O'Neill said the request for a facility and space analysis study was initiated by the Fire Department wanting to do a space analysis study for their needs. Since there were other departments that needed expansion staff felt it would make sense to look at all existing facilities and existing needs to see how they could best be met. The question for discussion is what is the proper sequencing for addressing the City needs. Brian Stumpf stated he believed that some land was set aside by the water tower in the Jefferson Commons development for the Fire Department. Wayne Mayer said the Fire Department felt the proposed fire hall site was too far away from TH 25 to be practical and thought the site should be on the south side of I-94. There has also been discussion of remodeling the current Public Works Building for the Fire Department once a new Public Works Facility has been built on the land that was recently purchased. Another idea that was Sp Council Minutes: 7/28/08 discussed was to have a satellite location for the Fire Department at the site of the proposed Public Works Building. Brian Stumpf felt the old bowling alley site was questionable for use in any expansion and he felt it has more value if it stays on the tax rolls. Brian Stumpf said he understands why staff wanted to incorporate all the facilities into one study but he felt the City should be looking at what the immediate needs are and what can the City afford to do. Wayne Mayer questioned why the study is required since the Council is aware of the needs. The general feeling of the Council was that the facility needs and space analysis study was not needed at this time. Clint Herbst entered meeting at this time. Brian Stumpf briefly updated him on the discussion held thus far. The Council was in agreement that since there isn't any money to do the improvements it didn't make sense to do the study at this time. Clint Herbst said the City should be setting some funds aside every year to cover at least some of the immediate facility needs. The Council spent some time discussing the existing City facilities and what was needed to accommodate growth. The most immediate needs were thought to be the DMV building and garage/storage building. The Building Department, MCC and Fire Department have been using the garage for storage of vehicles and equipment. Gary Anderson noted that they have budgeted funds for the past two years but the delay in coming back to the Council with plans is that it has not been determined what to do with DMV. Once it is determined if the DMV stays at their existing facility or moves to the garage/storage facility then staff can design the expansion accordingly. Wayne Mayer asked about expanding the existing City Hall/MCC building. He stated the Mississippi Room is not suitable as a Council Chambers because of the acoustic. He felt the design of the room was geared for event rentals such as weddings. Staff indicated that at the present time the square footage for the City Hall portion of the building is about 7,000 square feet. Clint Herbst felt the City should look at getting prices for adding a second story to the City Hall/MCC facility. Brian Stumpf asked how much room there would be if the garage/storage building was expanded. Gary Anderson replied that the site could be developed to the property line. There was some discussion on how adrive-through for DMV could be incorporated as part of the garage/storage building expansion. Wayne Mayer felt the present DMV site is ready for redevelopment and he did not think a major renovation of the building would make sense. Jeff O'Neill noted that the food shelf and clothing portions of the building used by Christian Social Services have expressed the need for more space. Clint Herbst suggested that maybe the area churches should look at providing space for these services. Wayne Mayer wondered if there wasn't space at the new Workforce Center for these services. The DMV was asked about issuing driver's licenses. Ann Johnson indicated they would be doing limited driver licenses and would be eligible for cameras in 2009 but they would need to have the space to handle that. The DMV space is approximately 2,400 square feet. Clint Herbst asked if the food shelf/clothing uses were out of the building would there be adequate space for the DMV needs. Ann Johnson responded that the DMV connects to the portion of the building used for clothing distribution but does not have access to the food shelf area. Gary Anderson sketched out a possible layout for the DMV building expansion. This expansion would be approximately 14' x 30'. There was discussion on what kind of drive 2 Sp Council Minutes: 7/28/08 through layout could be utilized on that site. Council felt staff should come up with some kind of plan for the DMV site so they could see what the cost would run. Tom Perrault asked about relocating the senior citizens facility. Kitty Baltos said the senior center is very successful but it does eat up rental space and the MCC has not been charging the senior center for use of other rooms. The general feeling of the Council was that senior center should remain housed in the City Hall/MCC building. Susie Wojchouski asked if it was wise for the City to lease space for their needs rather than buy property. The Council also discussed if there was storage space at the Bohanon farm site. It was suggested that perhaps drop off containers could be utilized to meet some of the storage needs. The Council viewed the city hall space noting that space from the records room and plan room could be utilized once the City's paper records are converted to electronic format. It was noted that in the 2009 budget it was proposed to acquire a machine that could scan, print and copy large size plans. Council felt that the estimated cost of $13,000 was not unrealistic. The Council also viewed the existing space for the MCC offices before viewing the space at the garage/storage building and the DMC building. The viewing of the facilities and the meeting closed at 6:50 p.m. Recording Secretary Council Minutes: 7/28/08 MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday July 28, 2008 - 7 p.m. Members Present: Clint Herbst, Wayne Mayer, Tom Perrault, Brian Stumpf and Susie Woj chouski. Members Absent: None 1. Call to Order and Pledge of Allegiance Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of Allegiance was said. 2A. Approve minutes of July 14, 2008 Regular Meeting. SUSIE WOJCHOUSKI MOVED TO APPROVE THE MINUTES OF THE JULY 14, 2008 REGULAR MEETING. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED WITH WAYNE MAYER ABSTAINING. 2B. Approve minutes of July 14, 2008 Special Meeting -Human Resources Director BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE JULY 14, 2008 SPECIAL MEETING RELATING TO THE INTERVIEWS FOR HUMAN RESOURCE DIRECTOR. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED WITH WAYNE MAYER ABSTAINING. 2C. Approve minutes of July 15, 2008 Special Meeting -Economic Development Director SUSIE WOJCHOUSKI MOVED TO APPROVE THE MINUTES OF THE JULY 15, 2008 SPECIAL MEETING RELATING TO INTERVIEWS FOR THE ECONOMIC DEVELOPMENT DIRECTOR POSITION. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED WITH WAYNE MAYER AND BRIAN STUMPF ABSTAINING. 3. Consideration of adding items to the agenda. The following items were added to the agenda: 1) Discussion of animal control at the Police Commission meeting; 2) Complaint on motorcycle noise; 3) Storm damage repair on twin homes; 4) Update on Police Commission recommendation on False Alarm Ordinance; 5) Discussion of items on "Green Sheet". 4. Citizen comments, petitions, requests and concerns. No one spoke under citizens comments. 5. Consent Agenda: A. Consideration of ratifying hires and departures MCC and Streets. Recommendation: Ratify the hires/departures as identified. Council Minutes: 7/28/08 B. Consideration of approving one-day charitable gambling license for St. Michael-Albertville and Monticello Rotary Club. Recommendation: Adopt a resolution approving the issuance of a one-day charitable gambling license for a raffle for the St. Michael-Albertville Rotary Club on September 15, 2008 at the Monticello Country Club. Resolution #2008-60. C. Consideration of final acceptance and final payment for the Meadow Oaks and CSAH 39 Lift Stations and Forcemain Improvement Project, City Project No. 2003-02C. Recommendation: Accept the improvements and authorize final payment in the amount of $27,564.67 to Barbarossa & Sons, Inc. for the Meadow Oaks and CSAH 39 Lift Stations and Forcemain Improvement, Project No. 2003-02C. Resolution #2008-61. D. Consideration of final acceptance and final payment for the Realignment of Territorial Road, City Project No. 2005-21 C. Recommendation: Accept the improvements and authorize final payment in the amount of $6,087.00 to Schluender Construction, Inc. for the Realignment of Territorial Road, City Project No. 2005-21 C contingent upon receipt of the final paper work. Resolution #2008-62 E. Consideration of approving revised capital asset policy. Recommendation: Approve the Capital Asset Policy as presented. F. Consideration of accepting contribution for National Night Out. Recommendation: Approve the contribution and authorize use of funds as specified. Resolution #2008-58. G. Consideration of approving a Non-DOT Drug and Alcohol Policy for City of Monticello employees. Recommendation: Approve the City's Drug Free Workplace, Drug and Alcohol Policy as submitted. H. Consideration of appointment to fill Economic Development Director position. Recommendation: Direct the City Administrator to offer the position of Economic Development Director to Megan Barnett. SUSIE WOJCHOUSKI MOVED THE APPROVAL OF THE CONSENT AGENDA WITH ITEMS #SD, #SE, #SG AND #SH REMOVED FOR DISCUSSION. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 5-0 6. Consideration of items removed from the consent agenda for discussion. #SD Acceptance of Improvements for Realignment of Territorial Road, Project No. 2005-21 C. Clint Herbst asked who was responsible for installing the barricades on Territorial Road. Shibani Bison from WSB & Associates, Inc. stated that the agreement with the railroad required the City to put up "Road Closed" signs and install the barricades. The railroad company will remove the approaches to the tracks. The agreement states that the signs will stay but the barricades will be removed. CLINT HERBST MOVED TO ACCEPT THE IMPROVEMENTS AND AUTHORIZE FINAL PAYMENT OF $26,087.00 TO SCHLUENDER CONSTRUCTION, INC. FOR THE REALIGNMENT OF TERRITORIAL ROAD, CITY PROJECT N0.2005-21 C CONTINGENT UPON RECEIPT OF THE FINAL PAPER WORK. TOM PERRAULT SECONDED THE 2 Council Minutes: 7/28/08 MOTION. MOTION CARRIED UNANIMOUSLY. #SE Capital Asset Policy. Brian Stumpf said while he thought the capital asset policy was an important policy he questioned how the useful life of an asset would be used. His concern was that if the useful life of an asset was shown as ten years, that department heads would assume that would be the time the asset would be replaced. He felt that assets maybe kept and utilized beyond the "useful life" identified in the policy. Tom Kelly, Finance Director, replied that the useful life was meant to be more for how an asset would be depreciated and not the length of time the asset would be retained. Tom Kelly said staff would try to provide an explanation in the policy that the useful life was for accounting purposes and not replacement purposes. Tom Perrault asked how they came up with $5,000 as the amount for a capital asset. Tom Kelly responded that was the amount used in the previous capital asset policy but that the Council could change the amount if it so desired. BRIAN STUMPF MOVED TO APPROVE THE CAPITAL ASSET POLICY. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 5-0 #SG Non DOT Drug and Alcohol Policy: Wayne Mayer asked why the policy dealt with seasonal and temporary employees since those employees could be more easily dismissed if there was drug or alcohol abuse. He wondered why the City would put themselves through the expense of the pre- employment testing for seasonal and temporary employees. Kitty Baltos, MCC Director, responded that the push for this provision came from Public Works. Their view was that the seasonal and temporary employees are operating equipment such as mowers so drug or alcohol abuse by these employees could have a serious impact. Kitty Baltos felt having this policy in place would provide the City a means to nip potential drug and alcohol abuse. Clint Herbst felt the policy should be simplified by stating that the seasonal and temporary employees are subject to drug testing. City Attorney, Joel Jamnik said he had identified that this provision as being costly and perhaps unnecessary but it was included in the policy at the recommendation of the Public Works Department. Clint Herbst felt the policy should be set up so the City could test an employee based on suspicion. Wayne Mayer had a number of comments as follows: Page 1, II Scope -Wayne Mayer noted this states the policy applies to all finalists for seasonal or temporary employment in Public Works excluding clerical. He suggested taking out the terms seasonal and temporary. Kitty Baltos noted that all other Public Works employees are covered under the CDL testing policy. 2. Page 4, B 1:Pre-employment testing -Wayne Mayer suggested that "may require" be replaced with "requires" 3. Page 4, C2: Refusal to participate -Again Wayne Mayer suggested that "may result in withdrawal of a job offer" be replaced with "will result in withdrawal of a job offer. 4. Page 5, El :Wayne Mayer felt the language relating to transferring an employee with a positive test should be taken out and replaced with language stating an employee would be temporarily suspended. He also questioned language used in section E 1 because it would result in two tests for seasonal and temporary employees. Joel Jamnik responded that language should be retained as it complies with state statutes. 5. Page 6, F3: Wayne Mayer questioned why the test results would be kept separate from the employee's personnel file. Joel Jamnik replied that it was a statutory requirement. Council Minutes: 7/28/08 6. Appendix A, Acknowledgment: Wayne Mayer felt that it should not be voluntary but mandatory. Joel Jamnik said if the City wants to do testing they have to have a policy. Wayne Mayer questioned why the policy applies to seasonal and temporary employees. Clint Herbst asked if the City could just have a policy that would state the City would test based on reasonable suspicion. Susie Wojchouski felt the testing was a worthwhile cost since these people are operating equipment and vehicles. Wayne Mayer and Clint Herbst felt the policy was appropriate for full-time personnel but questioned applying it to seasonal and temporary personnel. Kitty Baltos said that aspect of the policy was driven by Public Works. Clint Herbst questioned why seasonal employees would be operating heavy equipment instead of the full-time employees. Tom Perrault cautioned that the results of an accident could be costly to the City and that having a policy in place may offer the City some protection. Wayne Mayer did not feel the policy should be adopted as presented and felt it should go back to the Personnel Committee with the references to seasonal and temporary employees removed. WAYNE MAYER MOVED THAT STAFF MAKE CHANGES TO THE DRUG AND ALCOHOL POLICY AND SUBMIT IT TO THE PERSONNEL COMMITTEE. BRIAN STUMPF SECONDED THE MOTION WITH THE PROVISION THAT THE REVISED POLICY BE REVIEWED BY THE CITY ATTORNEY. MOTION CARRIED UNANIMOUSLY. 5-0 #SHAppointment to Economic Development Director: Wayne Mayer pulled this because he was out of state when the interviews were conducted. He questioned the statement in the agenda item that the Personnel Committee felt this applicant should move to the front line. Wayne Mayer felt maybe the City should step back and look at it. Wayne Mayer asked how many applicants there were and how many were interviewed. Staff indicated there were sixteen applications and six applicants were interviewed. The two candidates interviewed by the Council were based on staff s recommendation. Wayne Mayer expressed his concern about the actual amount of economic development experience the recommended candidate had. The Council discussed the applicants experience noting in her previous work experience she did not deal with TIF accounting or finance plans. Jeff O'Neill felt that even though the candidate did not have a lot of experience she did have enthusiasm and he felt she had potential that could develop into a proven track record. Jeff O'Neill said the consensus of the interview team was that this was a good candidate even though the other candidate had more experience. Wayne Mayer stated the City has a six month probationary policy and in this case he questioned whether six months would be enough time. Wayne Mayer asked if the City could extend the probationary period. Joel Jamnik stated that as part of an employment offer the City could extend the probationary period for this position. Wayne Mayer felt at least a one year probationary period should be required for this position He also questioned why there was nothing in the agenda item about possibly re-advertising for the position. Wayne Mayer felt that she has good references and might be well qualified to be an Assistant Economic Director but he was not sure she was qualified for the Economic Development Director position. Clint Herbst felt the potential was there but he was not adverse to setting a one year probationary period. Clint Herbst felt the two candidates interviewed had very different styles. He did not feel the City could delay too long in filling this position. 4 Council Minutes: 7/28/08 SUSIE WOJCHOUSKI MOVED TO OFFER THE POSITION OF ECONOMIC DEVELOPMENT DIRECTOR TO MEGAN BARNETT. Brain Stumpf asked if any consideration had been given to making this a contract position. Clint Herbst felt this position would have access to sensitive information and that is something that would be best handled by a staff person rather than a contract position. Tom Perrault wanted to have someone in the position who had more experience. He asked that the one year probationary period be included in the motion. SUSIE WOJCHOUSKI AMENDED HER MOTION TO INCLUDE A ONE YEAR PROBATIONARY PERIOD FOR THE ECONOMIC DEVELOPMENT DIRECTOR POSITION. Brian Stumpf expressed some concern about if after one year if the employee is not developing as anticipated that they City could just let the individual go at that point. He stated that it seemed difficult to dismiss employees once they've been hired. Joel Jamnik said the City could dismiss the employee at that time. Tom Perrault asked when the position was advertised whether it included language about handling some administrative responsibilities which was something he felt was important. Jeff O'Neill thought inclusion of administrative responsibilities could change the pay scale. CUNT HERBST SECONDED THE MOTION. MOTION CARRIED WITH WAYNE MAYER AND TOM PERRAULT VOTING IN OPPOSITION. 3-2. 7. Public Hearing on Delinquent Utility Bills and certification to County Auditor. Mayor Herbst opened the public hearing on the delinquent utility amounts. There was no one present who spoke for or against the proposed assessment. Mayor Herbst then closed the public hearing. BRIAN STUMPF MOVED TO ADOPT THE ASSESSMENT ROLL FOR THE DELINQUENT CHARGES AS PRESENTED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 5-0. Resolution #2008-59 8. Consideration of accepting bids and awarding contract for fiber optic loop system City Engineer, Bruce Westby provided background information on the bids for the fiber optic loop. The fiber loop covers construction of 11.9 miles of fiber optics. Bruce Westby reviewed a drawing showing the fiber optics loop and the buffer area. The loop was designed to pick up the commercial and industrial areas which will help the City achieve economic goals. It will also serve municipal facilities such as City Hall, Public Works, DMV and MCC. Bruce Westby noted this project would provide only high speed data and not TV or telephone. The low bidder on the project was MP Nexlevel LLC from Maple Lake with a bid of $1,071,967.00 which was $80,000 less than the engineer's estimate. Spectrum Engineering, the City's engineer on this project, reviewed the bids received. The contractor is proposing construction would start on August 4, 2008 and would be completed by approximately the end of November although the construction schedule might be impacted the construction schedule for the head end building. The loop project proposed would not utilize revenue bonds but would be financed by the City reserve funds. The City's reserve funds would be paid back over time from the revenue from the operation of the system. The length of time for the pay back of reserves is not known. The project will also 5 Council Minutes: 7/28/08 require a construction inspector which is estimated to cost $52,800. A technician and sales representative will also be required. The cost for the employees is not included in the project cost. Clint Herbst asked Wayne Mayer at what point the voice and TV service can be added. Tom Kelly said the electronics for the voice and TV are not being put into the head end building. At a previous meeting the Council had directed staff to work with TDS and Clint Herbst asked for an update on that directive. Jeff O'Neill said they are waiting for a response back from TDS. Wayne Mayer had a question on the second low bid. Bruce Westby indicated the bidder had made an error in their math calculation. Susie Wojchouski asked if the project cost included running the fiber to the business site or just having it placed in the right of way. Bruce Westby said the project included drops to 200 of the 400 businesses. Brian Stumpf asked whether the City had sufficient reserves to fund the construction project. Tom Kelly said for this project there are sufficient reserves. Susie Wojchouski asked if the court rules that investments the City had made in the plans cannot come from the revenue bonds would the City still have enough reserves. Tom Kelly stated the subscribers would pay for operation of the system as well as building a reserve. Wayne Mayer stated the unfortunate thing is that the City told residents that monies would not come from city funds but now they must use city funds until the court makes a decision on the case. Wayne Mayer said it was the intention to do this project without dipping into the reserves. The reserves will be paid back with interest from the revenue bonds depending on the results of litigation. Susie Wojchouski said she would prefer the City did not proceed until the result of the pending litigation was known. Tom Perrault agreed that he was nervous about proceeding because of the pending litigation. WAYNE MAYER MOVED TO ACCEPT THE BIDS ON THE FIBER LOOP AND AWARD THE CONTRACT TO MP NEXLEVEL OF MAPLE LAKE, MN 1N THE AMOUNT OF $1,071,967.00. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED WITH SUSIE WOJCHOUSKI VOTING OPPOSITION. 9. Consideration of accepting feasibility report and call for public hearing for street improvements to Kevin Longley Drive and Jerry Liefert Drive, City Proiect No. 2008-1OC. Bruce Westby provided background information on the scope of the project and the work proposed. The project covers the mill and overlay of Jerry Liefert Drive and Kevin Longley Drive. Although the Council had instructed staff to look at Hawthorne Place North that area was not proposed to be assessed since it was more of a groundwater and drainage issue and not something they would recommend assessing residents along the street to correct. However it is hoped that the improvements to Hawthorne Place will come back to the Council on August 11~' and would be included as part of this project for bidding purposes. The estimated cost of the improvements is $270,675. 50% of the cost is proposed to be assessed and $125,000 for the project was budgeted in the Street Department budget. Any additional funds needed would come from the Street Reconstruction fund. This cost would be spread over approximately 86 lots. On the south side of Jerry Liefert Drive there is a number of townhomes and the Council needs to determine how those would be handled If each townhome unit is treated as a separate unit the cost per unit would be $1,573.69. On Kevin Longley Drive the cost per unit would be $1,255.62. Clint Herbst felt per residential unit would be the fairest way to assess the project. Tom Perrault stated that when you enter Jerry Liefert Drive in the area of the railroad tracks, there is 6 Council Minutes: 7/28/08 no curb and gutter and asked if any was going to be installed as part of this project. Bruce Westby replied that had been discussed but the City does not put curb and gutter within the county right of way. At the end of the right of way is the City's pathway so it did not seem feasible to put curb and gutter in north of the railroad tracks. Bruce Westby indicated that curb and gutter for this section if it was decided to install it would be around $2,500-$3,000 Susie Wojchouski asked if this was the first time the townhomes were assessed as individual units and staff indicated it was. She also asked about the condition of the pathway in that area and staff indicated it was in good shape. BRIAN STUMPF MOVED TO ACCEPT THE FEASIBILITY REPORT FOR KEVIN LONGLEY DRIVE AND JERRY LIEFERT DRIVE AND CALL FOR A PUBLIC HEARING ON AUGUST 11, 2008 FOR CITY PROJECT N0.2008-1OC. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 10. Consideration of approving the purchase of a DMV staff vehicle. Finance Director Tom Kelly provided information on the need for the vehicle for daily runs that DMV provides as part of their courier service. These runs are currently conducted by employees using their own vehicle. Ann Johnson, Deputy Registrar Manager, presented information on the vehicle they were looking at and further explained the need for this vehicle in order to provide the services the DMV offers. Brian Stumpf felt since the Council directed the DMV staff to provide this service the City should provide them with a vehicle. He didn't feel with the schedule of runs the DMV had that there would be much opportunity for other departments to utilize the vehicle except on a limited basis. Since there wasn't any storage space for the vehicle Clint Herbst asked where it would be parked. Ann Johnson indicated it would be parked in the lot by the DMV building. Wayne Mayer argued that acquiring a vehicle compared to reimbursement of the employees for use of their personal vehicles was more costly. Based on the miles driven over the past eighteen months the monthly cost to the City was a little over $57/month. The vehicle cost is $12,000 and the City would also have to pay for gas, maintenance and insurance. He felt within 7-10 years the City would be asked to replace the vehicle. He did not feel this was fiscally prudent for the City. Brian Stumpf said he looks at the City purchasing the vehicle as the cost of the City doing business and Clint Herbst concurred. Wayne Mayer said he would rather be paying the $57+/month for reimbursing employees for the use of their vehicle. BRIAN STUMPF MOVED TO APPROVE THE PURCHASE OF THE2008 FORD FOCUS FROM DENNY HECKER'S MONTICELLO FORD-DODGE AT A COST OF $12,517.00 PLUS SALES TAX AND LICENSE. TOM PERRAULT SECONDED THE MOTION BASED ON THE FACT THAT THE COURIER SERVICE WAS A COUNCIL DIRECTNE AND THAT IT IS A VITAL PART OF THE DMV OPERATIONS. MOTION CARRIED WITH WAYNE MAYER VOTING IN OPPOSITION Added Items: Animal Control: Cathy Shuman gave a report on the discussion of animal control issues that took place at the July 23, 2008 Police Commission meeting. The Sheriff s Department will take calls on barking dogs during those times when the Animal Control Officer is not on duty or during those the times she is required to be at the pound. Cathy Shuman also felt there needs to be more done in public education as far as 7 Council Minutes: 7/28/08 procedures for handling dog complaints. Noise Complaint: The Mayor and Council had received a written complaint about violation of the noise ordinance by motorcycles. Clint Herbst felt this complaint should be forwarded to the Sheriff s Department with a request to crack down on this activity. It may also be something that should be discussed at a Police Commission meeting. Storm Damage to Twin homes: The Mayor had received a question about what the City could do with some twin homes that had received storm damage and the repairs that were done were not uniform on both units. This resulted in twin homes having different color siding or roofing on one unit than what was on the other unit. This was in the Rivermill development where the units are individually owned. The Council directed staff to look into this. It was suggested that efforts should be made to get the homeowners association to expend effort to get the homeowners to make the improvements and ensure the uniformity of the design of the development. False Alarm Ordinance: Brian Stumpf noted that this was discussed at the last Police Commission meeting. The Police Commission did not recommend charging for false alarms. They felt it was sufficient to update the fire alarm policy and not to charge back any false alarms for police response. Green Sheet: This is a brief informational document provided to the Council to keep them abreast of things that are taking place but do not require Council action. Susie Wojchouski brought up "Momentum Monticello" a proposal currently in the discussion stage. The proposal would focus on the effort to get bankers, realtors and others involved in getting people to look at the housing both new and foreclosed available in Monticello. It is envisioned as a "Parade of Homes" in the Monticello community only on a smaller scale. It is hoped that this event could be conducted some time in August. WWTP Award: Clint Herbst reported that the City of Monticello had received a reward from the Pollution Control Agency for the operations of the wastewater facility. 11. Consideration of approving payment of bills for July, 2008. BRIAN STUMPF MOVED TO APPROVE PAYMENT OF THE BILLS. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 5-0. 12. Adiourn TOM PERRAULT MOVED TO ADJOURN THE MEETING AT 8:50 P.M. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 5-0 Recording Secretary 8 Council Agenda: August 11, 2008 SA. Consideration of approving new hires and departures for MCC and Building Dept, (JO) A. REFERENCE AND BACKGROUND: The Council is asked to ratify the hiring and departures of employees that have occurred recently at the MCC and Building Department. It is recommended that the Council officially ratify the hiring/departure of all new employees including part-time and seasonal workers. A.1 BUDGET IMPACT: None A.2 STAFF WORK LOAD IMPACT: Until the positions are filled again, existing staff would pick up those hours. B. ALTERNATIVE ACTIONS: 1. Ratify the hire/departures of the employees as identified on the attached list. C. RECOMMENDATION: By statute the City Council has the authority to approve all hires/departures. There is no other recommendation but for the Council to exercise the authority given to them by state statute. D. SUPPORTING DATA: List of new employees. NEW EMPLOYEES Name Title Department Hire Date Class Timothy Sizer Building & Code Inspector Building 07/28/2008 Temp John Brandon Building & Code Inspector Building 07/28/2008 Temp William Klein Building & Code Inspector Building 07/14/2008 Temp TERMINATING EMPLOYEES Name Reason Department Last Day Class Jamie Heins Voluntary MCC 07/14/08 PT Nichole Kranzler Voluntary MCC 07/18/08 PT Gina Flanigan Voluntary MCC 06/30/08 PT Katrina Anderson Voluntary MCC 06/12/08 PT William Klein Voluntary Building 07/16/08 Temp council employee list.xls: 8/5/2008 Council Agenda: 8/11/08 SB. Consideration of approving temporary liquor license for Hi-Way Liquors wine tasting event. (JO) A. REFERENCE AND BACKGROUND: Hi-Way Liquors is requesting a temporary liquor license for their wine tasting event at the Monticello Community Center on October 17, 2008 from 7 p.m. to 9 p.m. B. ALTERNATIVE ACTIONS: 1. Approve a temporary liquor license for Hi-Way Liquors for their wine tasting event to be held on October 17, 2008 from 7 p.m. to 9 p.m. at the Monticello Community Center. 2. Do not approve the temporary liquor license. C. STAFF RECOMMENDATION: It is recommended the Council approve the temporary liquor license for Hi-Way Liquors. D. SUPPORTING DATA: None. Council Agenda: August 11, 2008 5C. Consideration of approving aone-day charitable ~amblin~ license for a raffle for Wright County Ducks Unlimited Chapter 039. (JO) A. REFERENCE AND BACKGROUND: Wright County Ducks Unlimited Chapter 039 has applied for a permit for a temporary charitable gambling license to conduct a raffle at the River City Extreme, 3875 School Boulevard on September 22, 2008. Attached is financial information submitted by the Chapter. In order for the State Gambling Control Board to issue this temporary gambling license, a resolution of the City either approving or denying the application needs to be submitted. B. ALTERNATIVE ACTIONS: 1. Adopt a resolution authorizing the State Gambling Control Board to issue the charitable gambling license to Wright County Ducks Unlimited Chapter 039 to conduct a raffle on September 22, 2008 at River City Extreme, 3875 School Boulevard. 2. Do not approve the charitable gambling request. C. STAFF RECOMMENDATION: Staff is not aware of any reason why the Council would not allow the State to issue this gambling license. D. SUPPORTING DATA: Resolution approving charitable gambling license. Financial Data CITY OF MONTICELLO RESOLUTION N0.2008-65 RESOLUTION AUTHORIZING THE ISSUANCE OF A ONE DAYCHARITABLE GAMBLING LICENSE WHEREAS, Wright County Ducks Unlimited Chapter 039 has submitted an application to the City Council of Monticello for aone-day charitable gambling license for a raffle at River City Extreme at 3875 School Boulevard on September 22, 2008, WHEREAS, the Council is not opposed to the gambling license being issued by the State Gambling Control Board, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL that the application by Wright County Ducks Unlimited Chapter 039 for aone-day charitable gambling license for September 22, 2008 to conduct charitable gambling activities at River City Extreme, 3875 School Boulevard is hereby approved and the State Gambling Control Board is authorized to process the application. Adopted by the Monticello City Council this 11th day of August , 2008. ATTEST: Clint Herbst, Mayor Jeff O'Neill, City Administrator J ~/ Signed D~JCKS UNLIMITED, INC. FINANCIAL REPORT A s grted hard copy must be_ maned _ into Nailona! Headquaters. See footnote copy to: 1. Regtgnai Director 2. Conxnittee Files Date of Event; S-May-08 Committee name Wrlgtg County Date of Report S/1812008 Stage Name MN City Mortflceib Cortmfttee number 039 ARRANGEMENTS/TICKETS INCOME EXPENSE NET i Ticket Sales 1 S 7,140.00 S - (#_13 ®_250 y (# 4_~j 275_ ) (# 104 x_25 ) (# 19 ~ 10 } 2 Memtxrship gnry (K sold separatery) 2 S 3 Arrangement E~enses 3 S 2,710.62 4 SuD-Total ArrangemeMS 4 S 7,140.00 S 2,710.82 S 4,429.38 RAFFLE 5 RaRls Income 8 Expenses S S 8,347.00 S 8;136.58 S 2,204.42 UYE AUCTION 6 Live Audios Income d Expmises i 6 S 1,820.00 S 623,00 S 1;297.00 SILENT AUCTION 7 Silenl Auction Income 8 Expenses 7 3 1,750.00 S 888.00 S 884.00 OTHER FUNf3-RAISING INCOME 8 EXPENSES 8 Framing Coats 8 S S 235.00 9 Stale Package Purchased 9 S - S 130.00 10 Cash crontributions to UndervMte Expenses 10 $ 1,38D.00 ( $ ) t t Otlter Avery 11 S - $ 521.00 12 Other Target (Greenwing prizes) 12 S 169.00 S 20.24 13 Other. Walmart (Greemving Prizes) 13 S $ 78.22 Other. Dicks Sports (Greertvring prizes) 13 S $ 42.62 14 $Ub-Tale! Other 14 S 1,549.00 $ 984.48 ; 564.54 15 Grand Total For Tho Evem 15 S 20.700.00 $ 11.320.66 S 9.379.34 (Total W Iktes #4,5,6,7, 8 14} ,~ 18 Retained Income from last Event 18 S 171.00 17 filet Income for this Event 17 S 9,550:34 (Total of iktea #15, Net & 167 18 Event Proceeds-Checks submitted to National Headquarters DATE AMOUNT Final Cfredc 5/28/2008 $ 9,329.34 3 Donelion ny Cephaton an behalf of Robert Kopff 5J31/2008 S 250.00 NOTE: Forth seM to W on 5/22108 $ CredN Card Recceipls SeM to NHO 5!512008 $ 5,865,00 19 Total RemNted to Ducks Unlimited 19 S 15,464.34 20 Retained InCOme (Line 17 Less Line 18) 20 S 50.00 (N ot to e x c eed 5200 or 3% of line 19j However it state policy is more ra s Uic tlve , s tat e poky wiN appty. Q J F ~, ~ ( ~ ~~ T41e ~ ~] r -~ ~ ~~~ ~ r ~ . ~ , ' " ~~ ~/ ~"-'r ~'~ ~w' Date ,y~ Q 5 ~tJ ~ ~ 1 ,. ~ - - ~J J ~~ - i- . - ~' NOTE: 8y poky of the t3oard d Owectars, fhe membership stilts and the major portbn of the proceeds a< the special event are to be received at DU Natbnal Headguarter9 WfTHIN TE.N t10) DAYS FOLLOWING THE EVENT. Tfis tine! report arW the remander of t Please Contact Yo ur Regional Director Wtlh Am Que stions auras j~s-s ~aa~~ ~„+~.f '1 Y~ ~tt~C Council Agenda: 8/11/08 SD. Consideration of approving temporary liquor license for Church of Saint Henry's Fall Festival. (JO) A. REFERENCE AND BACKGROUND: The Church of Saint Henry's is requesting a temporary liquor license for their fall festival at the parish grounds on September 20-21, 2008. B. ALTERNATIVE ACTIONS: 1. Approve a temporary liquor license for the Church of Saint Henry for their fall festival to beheld on September 20-21, 2008 at the parish grounds. 2. Do not approve the temporary liquor license. C. STAFF RECOMMENDATION: It is recommended the Council approve the temporary liquor license for Church of Saint Henry. D. SUPPORTING DATA: None. Council Agenda: August 11, 2008 SE. Consideration of approyin~ a temporary charitable gambling license for the Church of Saint Henry. (JO) A. REFERENCE AND BACKGROUND: The Church of Saint Henry has applied for a permit for a temporary charitable gambling license to conduct charitable gambling activities on the parish grounds at 1001 East 7~' Street on September 20-21, 2008. Attached is financial information for charitable gambling activities for the 2007 festival. In order for the State Gambling Control Board to issue this temporary gambling license, a resolution of the City either approving or denying the application needs to be submitted. B. ALTERNATIVE ACTIONS: 1. Adopt a resolution authorizing the State Gambling Control Board to issue the charitable gambling license to the Church of Saint Henry to conduct charitable gambling activities at their fall festival on September 20-21, 2008 at parish grounds at 1001 East 7a` Street. 2. Do not approve the charitable gambling request. C. STAFF RECOMMENDATION: Staff is not aware of any reason why the Council would not allow the State to issue this gambling license. D. SUPPORTING DATA: Resolution approving charitable gambling license. Financial Data CITY OF MONTICELLO RESOLUTION N0.2008-66 RESOLUTION AUTHORIZING THE ISSUANCE OF A TEMPORARY CHARITABLE GAMBLING LICENSE WHEREAS, the Church of Saint Henry has submitted an application to the City Council of Monticello for a temporary charitable gambling license to conduct charitable gambling activities at the parish grounds at 1001 East 7th Street on September 20-21, 2008, WHEREAS, the Council is not opposed to the gambling license being issued by the State Gambling Control Board, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL that the application by the Church of Saint Henry for a temporary charitable gambling license for September 20-21, 2008 to conduct charitable gambling activities at the parish grounds at 1001 East 7th Street is hereby approved and the State Gambling Control Board is authorized to process the application. Adopted by the Monticello City Council this 11th day of August, 2008. Clint Herbst, Mayor ATTEST: Jeff O'Neill, City Administrator 86019-07-001 09-15-07 to 09-16-07 Expenses Including Market Value Authorized Gross Receipts Costs of Prizes Net Profit of Prizes Bingo Y $676.70 $297.50 $379.20 $297.50 Raffles Y $20,072.00 $5,689.16 $14,382.84 $7,450.00 * Paddlewheels N * Tipboards N * Pull-tabs Y $3,651.50 $3,175.48 $476.02 $3,017.00 Distributor Name and License Number (only necesrary ir Paddlewheel, Tipboard or Pull-Tabs are conducted Triple Crown Gaming, Inc., License #0078 Date of Purchase September 11,2007 CHIEF EXECUTIVE OFFICER SIGNATURE AND DATE REQUIRED BELOW If Timothy Rudolphi is not the current Chief Executive Officer for your organization, please write the name of your new CEO in the space provided directly below. Be sure to have your new CEO sign and date the completed financial report. Print name of new Chief Executive Officer: I declare all financial information submitted to the Gambling Control Board is true, accurate and complete. r Signature Date Signed Send the Completed Financial Report: Gambling Control Board, Suite 300S 1711 W. County Road B, Roseville, IvN 55113 or Fa<Y to 651-b39-4032 (Do not mail the original if you fax the report.) uestions: Contact Gretchen Rockenback at (651)639-4076 or gretchen.rockenback@gcb.state.mn.us. This form will be made available in alternative format (i.e. large print, Braille) upon request. For Board Use Only / / State Gambling Report 2007 Festival.doc City Council Agenda- 08/11/2008 SF. Consideration to approve a request for Conditional Use Permit for Comprehensive Sign Plan for amulti-tenant retail facility in the Central Community District (CCD). Applicant: Scenic Sign (NAC). A. REFERENCE AND BACKGROUND The Planning Commission unanimously recommended approval of the CUP during their August 5th regular meeting. The Planning Commission noted that future wall signs for this building will not require Commission/Council review, unless individual sign requests cause the total signage on the building to exceed 208 square feet, which is the maximum allowable square footage for the shopping center. Scenic Sign, in conjunction with property owner Seven K-P Properties, is seeking approval of a Conditional Use Permit for a comprehensive Signage plan for its retail shopping center located at 141 Broadway Avenue. The sign was originally recommended for approval by DAT. The applicant placed the sign, based on a miscommunication that they had received the required formal City approval. Section 3-9.E.3.b of the Zoning Ordinance states that in the case of a building where there are two (2) or more uses and the building is considered to be a shopping center, a conditional use permit maybe granted to the entire building for an overall Signage plan. The subject site is approximately 0.25 acres in area and is zoned CCD, Central Community District. ANALYSIS Signage. For buildings having multiple businesses and considered to be shopping centers as defined by Section 2-2 of the Zoning Ordinance, a maximum of five (5) percent of the gross area of the front of the building shall be allowed for Signage. The building may also have one (1) pylon or freestanding sign. The front of the retail shopping center building totals 4,150 square feet in area. Five (5) percent of that area is 208 square feet. As such, the shopping center is allowed to have up to 208 square feet of Signage distributed amongst its tenants. The proposed signage for the shopping center is broken down as follows: Sin Area Tennant Si #1 28 s uare feet Tennant Si #2 30 s uare feet Tennant Si #3 30 s uare feet City Council Agenda- 08/11/2008 Tennant Si #4 20 s uare feet Tennant Si #5 24 s uare feet Tennant Si #6 24 S uare feet TOTAL 156 s uare feet The proposed signage for the retail shopping center is consistent with Zoning Ordinance requirements. B. ALTERNATIVE ACTIONS The Planning Commission recommends alternative 1 below. Regarding the request for a Conditional Use Permit for a comprehensive signage plan for a shopping center located at 141 Broadway Avenue, the City has the following options: 1. Motion to approve the Conditional Use Permit for a comprehensive signage plan based on a finding that the proposal is consistent with the Zoning Ordinance. 2. Motion to deny the Conditional Use Permit for a comprehensive signage plan based on a finding that the proposal is inconsistent with the Zoning Ordinance. C. STAFF RECOMMENDATION Staff recommends approval of the conditional use permit subject to the condition that a sign permit must be applied for and approved for any new signage, including the Liberty tax sign. D. SUPPORTING DATA Exhibit A: Location Map Exhibit B: Shopping Center Signage Plan Exhibit C: Building Elevation Photo 2 4~ ~I `•.~ Y ~4z' z ~~~ mot{ ~; r { !~ ~ L ~ i `'.. ' F ~,. ` I c ~ - `~ ~~ ~ r : ~~c ,f /~ a ~'. ! t~;i ~.r..~~~lw ~ ~ , ~~c.. -. ln~ y ~r''2~~ ~ Alr N~~ -. n , -Ir,yy~~ J/ ~ ~ E t rr ,~ ~._ / t ~.: ~~P ~. ~ sa„ ~~1 d ~ . _ wY ~.' _ , ~ ~ '~1. 1 ~ ~~ y `y ~/s~~ ? R . ~ ~- /~y{.~,, ~ ~~.; ~~ T ~ "fir I ~~ l _\ ri 'h~M Y +^ ~': ~ s'r4-Fh l~ 1~„ N it rj y ..~ . c6 ~ :~ O N ~ N C7 I~ ~ ~ U m .a ~ ~ ~ ~ ,~~ J ~ k~ w ~ - h ;r ti" i ~ )" ~+ ~~'~ .~:'!' 1 r y! ~ M is'- v'4'~~ ,~ yam,,,:-•. 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Q U Cfl LL p 0 ~ ._ ~ U ~' m J O ~ U ~ W G z I.n 's $ ~~ I ~ gC WB ffi t5 pE '" `~ a~ ~ s~~ ~ ° ~ S ° ~~ ~s a ~ ~ c 0 0 N-, ~ z, ~' -_, N ~ y c N ~ `~ ~ ~, ~ --~ c ~ x N ~ - ~ rv cn z m ~O ~~~ ~~ ~~ «~ ~,., M F- CY I T V ti W V z_^ H J H ~ - tfY_I - ~W i ~~I 6 ~ w H ~ ~ w O VO~n ~ z-W _ w<wz UOrU C_J F' In 1_~~n n0 X W r- fn yZ,~ L.~ ~w~UwVO ~~Q ~~tn` a O~v~iwaLL oz - ~ ao~o~nc~~ aF=V-vt- o wmpO?~x '^~tn w0~ OWN WNIr~~ V~~~=~0 vi < a = Zri ox- w0 LLiww~ ~~=~tno ~ww0=a =z~~~~ ~pr'~5_J- O O LL W~ w_ ~ - ~ } O O ~ ~ oar w V w LLa.yNO~o4n o p CJ T ~ O W to ~n J 7_ ~ _ +r. to 2a ~_ V~ - ~~ n ~'~~~ O U O O b p~~ tndJ¢~ tnZw~-~wW ~~SC?z0 ~d N H N w p V i j - - i i o ~ _o a car j. City Council Agenda- 08/11/2008 5G. Consideration to approve a request for Amendment to Conditional Use Permit for boundary adjustment and sign relocation in a B-3 (Highway Business) District. Applicant: Amax Self Storage (NAC). A. REFERENCE AND BACKGROUND The Planning Commission reviewed this item at its regular meeting on Tuesday, August 5t'` and unanimously recommended approval. During the meeting, the applicant confirmed that no changes in height or size of the sign would be made during the site shift. The applicant is seeking approval of a PUD Amendment to allow for relocation of an existing sign for his business, Amax Self Storage, located at 36 Dundas Road. ANALYSIS The applicant is proposing to move the existing Amax Self Storage Sign from anoff--site location at the southeast corner of Highway 25 and Dundas Road to the southeast corner of Cedar Street and Dundas Road, which will be located on the same parcel as the self storage business. The sign was allowed at the current location through a Planned Unit Development, which incorporated all of the applicant's properties east and west of Cedar Street, along Dundas Road. The relocated sign will remain the same in terms of size and illumination. The applicant has indicated that the overall height of the sign maybe reduced somewhat as a result of re- mounting it in its new location. The applicant is proposing to place the sign within the stone wall/fenced area that surrounds the property. No sign setbacks were established as a part of the PUD and, as such, the proposed new location for the sign is compliant with Zoning Ordinance requirements. Additionally, the applicant is seeking to remove the parcel west of Cedar Street, Lot 1, Block 1 of the recently approved plat of Amax Addition, from the original Amax Self- Storage Planned Unit Development. Any required conditional uses for that parcel would then be reviewed through the appropriate process at the time of development. B. ALTERNATIVE ACTIONS The Planning Commission recommends alternative 1 below. Regarding the request for an amended PUD for sign relocation and boundary adjustment for Amax Self Storage, the City has the following options: City Council Agenda- 08/11/2008 1. Motion to approve the PUD amendment based on a finding that the request is consistent with the Zoning Ordinance and appropriate to the B-3 District. 2. Motion to deny the PUD amendment based on a finding that the request is inconsistent with the Zoning Ordinance and appropriate to the B-3 District. C. STAFF RECOMMENDATION Staff recommends approval of the PUD amendment as presented. The boundary line adjustment for the PUD is appropriate, given the recent patting of the western parcel for the future sale and development of that property. In regard to the sign replacement, the sign will remain the same in terms of size and appearance and the proposed relocation will eliminate anoff--site signage situation. Moreover, the relocation of this sign was anticipated as a part of the plat which separated the AMAX property from the Highway 25 frontage, and the City's construction of Cedar Street in this area. D. SUPPORTING DATA Exhibit A: Location Map Exhibit B: Preliminary Plat -Amax Addition Exhibit C: Sign Relocation Illustration Exhibit D: Sign Image 2 G:1Land Projects\8633Wwg1F383& f D.dwg, Layoutl , 31t0/2608 3:39:02 PM, JGroelsch i~ ~ ~` ~ ~~ s .1 f!~ ~ rE K ~~ ' e7 ¢t L yrt 3' i p7~i 9i fat ga ant e., F¢a lt7i{ ~~j ay L}sf4 ¢ = oa#! f~z~ti? ¢~~ IFS Y!!~?~~•~~~P~~~ (~r,~ .1~ iii ~~ j~°~~}g;~i='~`E~ ~6ry~i1 ~~~ ~~ ~~~=xeFa~`~j pie 3~~~7~,tit icy z ~.~~~$a.~leag~ }~~~EFk i~~ ~ €s~~Y:~if~iiP~ ,~.~} ~~ ~.Etl ~ _~ ~II4 ~~i$~'~ E;~ ~ s~~~t~ ~ia~,~~ r~ f}e}E~j a~ 5 ~~ia~~~p~~,~;< gi•1~~ tit ~ B~a;4 I' f°tr`1 ~ ; @a ~ , ' " ~ \ ~ '4 ~ .` ~~ 1 F ~ a ~ r asi i t ~~i; a¢ii•~~ ~~'; ~~ f ~ z ~~~If•"s`~af ii~f ri E' ! :~ i~ ~~~i~;~Ita~~E~E~ ~~~ ~~~ i ~ t °r~~i T i~ i„~~ f ~~~~~[ i~i~~i l~s{£i Lei [~fi..pp~ a 4( f t~ F ~..~p;~r~~t a~t1 Y4 ~~ ~ ~i~t~~~~~l4 ~";~ ~~~ 83 r~qr ~ ' ~~~~ct~)=}~~ ekee a a U- , 1 z V ------- ~ -~~ 3d h ;, ~~ ~; I € I 1 1 1 ~1 I k _ r ~ ~~ 4 1 i ~\ \` . 1 t / `, t-~ ~;~, ~~ I ~ r , , ;:~~p~~~~g ~ ~~€~I~~S~s~~~~~ $~ti3p:=3~ 3 33$SFtlo:p:3:333:~ i?dY, tr~~g ~ Ss P~~+P qF Sri ~ ~~. ~ .~ ~" i$E~55 :§4_ 9~~t ~~~~ ~ eF£.': ~-~ ga z~ ~y g4N e .~ ~~v 3~ ~ ey9 $~ ~~a ~e ~$ '7s 4~ a~ 3 ~~~ 4~a~ ~ ~9= a:~; L _ ~.~ 1 1 l i $}£yy~pr , j 1 8M. 1 Ir ~ 'll ~ i. • ~Kir rtlis +eiit v o'~s w yi _ ~F'_a ' A ••---_ ~i orlgii y f C k ~~ ZS ~~~ ~ ~?~ a L9e ~ 7 A T~ b ~~~ _,.~ ERA ~ ~.~ R a 4. g' 3°ts ¢I~~ A3 F s ~.~ „ 4 .~ I:A T a Z ~~ ti 11wWY cuY1Y p,l 1°Y „•rr,t YYw ifC 11¢Y a,uc ~~a~~ M a~l~~a~ ~F gv~G&~ $ ~~ ~'~ A ~~ aE9aiVaM A4DITION John OBver d Asaoo/afsa. Ino. •-- ~--^--"• > .•o,,,,,«I +o. w.wlb ~,.,;~ ii1e " a u ~„R - p AMAX n.r..v. ~+ ~.~ ..,,.. e a„, I a„ : ~,ob ••.,.'G, °••• r r•• •"'i oeeY ar ~ q PRELIMINARY PLAT 1JONTICEIID, MN b o. „ . eu iw•e. NY,.....a wx sa-•o-na ru isa-ur-em Yn»w ,I r....we ucaEO ac FOR °rm•,. 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I ~ I ` /f ( i /l +N ~ "-~~ / ~ ~ 1~ ~ _ _ ~ • ~~__ _1 C~ ~q 7i . ` c~ 1 ~ _ -~, ~~ -~ ~~ ~~w ~ ~ - -983-- - -- .,, li~~j T'R~riljj~ iF. ~~ _ wj~~~ -'~ I ~ ~ ~''~ ~ ~ 7 ~"' l ~~ ~ / 1~~ ,~ ~ ~ ~ ~ ^~ ~ ~ o~ O ~ O= O ' ~ ~co~~' ^1 w ! vJ X ~ ~ ~` ~ _- O Council Agenda - 08/11/08 5H. Consideration to approve a request for Conditional Use Permit for Planned Unit Development for amulti-tenant commercial development in a B-3 (Highway Business) District. Applicant: Cornerstone/DOJO LLC. (NAC) A. REFERENCE AND BACKGROUND The Planning Commission reviewed this item at the August Soh regular meeting. The Commission unanimously recommended approval. During review of the request, the Commission discussed the physical aesthetics of the building in detail, as the two buildings will be highly visible from multiple street frontages -Cedar Street, Highway 25 and Dundas Road. The applicant agreed with Commission's direction to enhance the appearance of the facades facing those public streets. The improved facade treatment on the backs and sides of buildings is consistent with other recent projects along the Cedar Street and Highway 25 corridor. The Commission added a single condition to Exhibit Z, which requires that the applicant's free-standing monument sign be consistent with the building in terms of style, material and color. The applicant and staff had met previously regarding the other conditions outlined in Exhibit Z. The Planning Commission, staff and applicant are comfortable with the conditions as listed. The applicant has indicated that they have already begun revisions to reflect adherence to the conditions. Cornertsone/DOJO Properties, LLC is seeking a Planned Unit Development Conditional Use Permit (PUD/CUP) to allow the construction of two retail commercial buildings upon a 1.7 acre site located south of Dundas Road and east of State Highway 25. The processing of a PUD is specifically necessary to accommodate the location of two principal buildings upon a single lot of record. The underlying zoning of the subject property is B-3, Highway Business. ANALYSIS Planned Unit Development As shown on the submitted site plan, the applicant wishes to locate two principal buildings upon a single lot. To accommodate this condition, the processing of a PUD/CUP is necessary. A Planned Unit Development allows for flexibility in performance standards with the understanding that the development will be held to higher standards of site and building design than would ordinarily be required. It is the responsibility of the applicant to design the development with significant benefits and communicate those benefits to the City as a basis for allowing aCUP/PUD. Comprehensive Plan. The City's Comprehensive Plan directs commercial use of the subject property. Thus, the proposed use of the property is consistent with the land use directives of the Plan. City Council Agenda - 08/11/08 Zoning. The subject site is zoned B-3, Highway Business. The purpose of the B-3, Highway Business District is to provide for and limit the establishment of motor vehicle oriented or dependent commercial and service activities. The B-3 District allows a wide array of commercial activities. As a condition of PUD approval, uses within the two commercial buildings will be limited to those allowed in the B-3 District. Access Access to the site is provided from two points long Cedar Street. Considering there are no access points along the east side of Cedar Street, there are no alignment issues that need to be considered. However, the south access location may raise concerns as it relates to the future commercial development of the adjoining parcel. Along Cedar Street, the City has required commercial projects to minimize access locations for traffic safety. This southern access point should be designed in such a way. as to permit cross access with the adjoining future development. This may include either an agreement to provide access to the proposed location, or (preferably) a joint location straddling the property line. Parking. The parking requirement for retail and service establishments is one off-street parking stall for each 200 square feet of net floor area. Using this "net area" calculation, 10 percent of the total building area is presumed to be reserved for hallways, restrooms, utilities and the like. As a result, the parking requirement for the proposed commercial use is as follows: Square Feet Ratio Required S aces North Buildin 9,504 sf (8,553 nsf) 1 s ace er 200 nsf 43 s aces South Buildin 5,472 sf (4,925 nsf) 1 s ace er 200 nsf 24 s aces Total 14,976 sf (13,478 nsf) 67 s aces Note: Parking ratio applies to retail and service establishments As calculated above, a total of 67 off-street parking spaces are required of the proposed commercial use. In satisfaction of this requirement, a total of 69 stalls have been proposed on the amended plan. In accordance with ADA requirements, three of the proposed stalls have been designated as handicapped stalls, although it would appear that these maybe better located near building entrances to meet the intent of the handicapped parking regulations. It should be noted that the required off-street parking supply assumes retail use of the two buildings. If, at some future point, a restaurant use (which has a greater parking supply requirement) is proposed, it will likely be necessary to increase the site's existing off-street parking supply. This could only occur via a PUD amendment. As part of the processing of such amendment, the applicant would need to demonstrate compliance with applicable off- streetparking requirements. All proposed parking stalls and drive aisles have been found to meet the minimum dimensional requirements of the ordinance. With one exception, the parking lot design is considered well conceived. To better accommodate vehicular backing maneuvers, it is recommended that the parking stall in the extreme southwest corner of the site (along the site's southern boundary line) be eliminated. City Council Agenda - 08/11/08 Building Design. As shown on the submitted building elevations, the proposed commercial buildings are to be finished in horizontal cement board siding with manufactured stone provided on the front elevations. Building colors have not been noted. As a condition of PUD/CUP approval, building colors should be specified and subject to City approval. The proposed buildings measure 27 feet in height and satisfy the maximum two story height requirement imposed in the B-3 zoning district. With the exception of the front entrance canopies, a hip roof design is proposed. All roof areas are to be finished in asphalt shingles. While the proposed buildings meet applicable building height and material requirements of the ordinance, staff has some concern in regard to the "back of the building" appearance provided along Highway 25, Dundas Road and Cedar Street. These areas will be highly visible to passersby. With previous retail projects along Cedar Street, the City has required "four-sided architecture" to enhance the views of the projects from all sides, particularly given the high visibility of these buildings. Upgraded materials on exposed walls have been required of the Monticello Travel Center project, the Warnert retail project, and the retail buildings along Cedar Street west of Wal-Mart. Staff has recommended that the walls exposed to the public streets on this project be improved with additional stone detailing, particularly around the door areas, including some of the same column architecture which is proposed for the entrance side of the buildings. Setbacks As shown below, all applicable setback requirements of the B-3 zoning district have been satisfied: Front Yard Side Yard Rear Yard Re uired Setbacks 30 feet 20 feet 30 feet Pro osed Setbacks 32 feet feet 71 feet Note: 30 foot setback applied to side yards which abut public rights-of--way Landscaping. A landscape plan was submitted as a part of a recent addition to the application packet. The landscape plan shows a total of 23 trees, meeting the minimum requirement for a commercial site with a site perimeter of approximately 1,1001inear feet. The landscaped parking islands meet the minimum area for such islands. Staff would comment that while the landscape plan meets the minimum, it could be enhanced through additional plantings along the perimeter of the site, particular along Highway 25 and the south boundary. Lighting. To date, a lighting plan has not been submitted. Prior to the City taking official action on the application, it is recommended that a photometric lighting plan be submitted in accordance with ordinance requirements. Signage. The applicants have proposed a freestanding sign as a recent submission, reducing the parking supply in the front of the building to accommodate the sign location. The proposed sign is 20 feet in height and a total sign exposure of approximately 128 square City Council Agenda - 08/11/08 feet in sign area. The sign is mounted on two poles with a stone base, presumably matching the stone on the building. This sign is the only freestanding sign on the project, and appears to meet the City's sign requirements within a PUD. The submitted front building elevations identify wall sign panels for the individual building tenants. The total maximum allowable sign area for any wall is determined by taking 10 percent of the gross silhouette area of the front of the building up to 100 square feet, whichever is less. The subject site has legal frontage on Highway 25, Dundas Road and Cedar Street making the north building eligible for wall signage on its north, east and west sides. The south building is eligible for wall signage on its east and west facades. As a condition of PUD/CUP approval, all site signs must meet applicable location and dimensional requirements of the ordinance. Trash. As shown on the submitted site plan, trash enclosures are proposed on the east side of the site near the two Cedar Street access points. To be specifically noted is that both enclosures are located in front of the building line, making them highly visible to business patrons. While the location of such enclosures (near site entrances) is understood from a functional standpoint, the locations are considered less than ideal from a visual perspective. To address this concern, consideration should be given to attaching such enclosures to the principal buildings. Considering the proximity of the enclosures to the adjacent principal buildings (approximately 7 feet), attached enclosures would reduce site clutter and minimize the visual presence of the trash handling areas. Such enclosures or "wing walls" should be finished in materials similar to those used on the principal buildings, including the stone elements. Loading. It assumed that loading and deliveries will occur through front entrances to the various commercial tenants. While service or fire doors are provided on the "back" side of the two buildings, such doors are not accessible either by driveway or sidewalk. As a condition of PUD/CUP approval, the handling of loading activities should be addressed by the applicant (to the satisfaction of the City). Engineering Issues There are several details identified by the City's Engineering staff relating to utilities, grading and drainage, and related items. The staff met with the applicants as a part of the project review and have agreed to address those issues pursuant to the discussions at that meeting. A copy of the engineers report is included with this packet, and its recommendations are included here by reference. The comment letter does not incorporate the results of the staff discussion. Grading and Drainage. Issues related to grading and drainage should be subject to comment and recommendation by the City Engineer. Easement As shown on the submitted site plan a United Power Association (UPA) easement is proposed in the southwest corner of the subject site. The easement area is overlaid byoff-street parking. The acceptability of this condition should be subject to 4 City Council Agenda - 08/11/08 comment and recommendation by the City Engineer. Utilities Issues related to utilities should be subject to comment and recommendation by the City Engineer. Right-of-Way Dedication. Consistent with the recommendation of City staff, the northeast corner of the subject property should be dedicated as public right-of--way. Such dedication (as depicted upon the submitted site plan) will better accommodate necessary street turning radii and provide additional area within which utilities may be installed. It is recommended that such dedication occur prior to building permit issuance. This issue should be subject to additional comment by the City Engineer. Dundas Road Vacation. As a condition of PUD/CUP approval, it is recommended that the narrow strip of the Dundas Road right-of way (as depicted on the submitted site plan), recently vacated by the City, be combined with the subject property. The recently vacated piece will be conveyed to the current property owner this site. The property owner will need to convey the vacated strip to the new owners of the subject site. Such conveyance should occur prior to building permit issuance. B. ALTERNATIVE ACTIONS The Planning Commission recommends alternative 1 below. Regarding the request for a for Planned Unit Development Conditional Use Permit (PUD/CUP) approval, the City has the following options: 1. Motion to approve the PUD/CUP, based on a finding that the proposed use is consistent with the intent of the B-3 District, subject to the conditions outlined in Exhibit Z. 2. Motion to deny the PUD/CUP, based on a finding that the proposed use does not satisfy the intention of planned unit development by providing higher development standards than would normally be required. C. STAFF RECOMMENDATION The proposed use, a Planned Unit Development Conditional Use Permit (PUD/CUP) for two retail commercial buildings, appears to be consistent with the intent of the B-3 District and compatible with existing and anticipated future surrounding uses. To qualify for PUD consideration, a project must demonstrate that it exceeds the minimum standards of the zoning ordinance. Staff has made a series of suggestions in this regard related to access, landscaping, and building materials. With these improvements, staff would recommend approval of the PUD. D. SUPPORTING DATA Exhibit A: Location Map City Council Agenda - 08/11/08 Exhibit B: Application Package, including: Title Sheet Site Plan Grading Plan SWPPP SWPPP Details Utility Plan Water & Sanitary Details Storm, Sidewalk & Street Building Plan -North Elevations Landscape Plan Landscape Detail Monument Sign Detail Exhibit C: City Engineer's Comments Exhibit Z: Conditions of Approval 6 ~_ 7 J D 71 D m a c v y W O CT `L1 ~.l N W p°- *e }}a a '~ ~, # ~ F- s N C `~' 0 0 a Q~C ~ J ~ d ~ y0 ~~ a J_~ ~Z a ~ g a {u ~y+ S`+ F Q O}C~pOO~ V a zFZF- ~K~'' ~~',~i C z Qa=~~~ S ~zN3g~ WaW N gGGdrNN Z ~zd'aFa-O~ZUlC?~7~~7 W G7JW Q =gzo.c zzzz a ~~g---- ~,3.r&F9 WW~CO..:IW~JJ.~.I.~.1 a ~~~33-ate»» ~ ~ ~ ~~z..11 F"(/!(7NN~3Nmmmm z Z t7 i' Z ~r'Nf"Md'tf1lphrNrl~1' ~ W W ~ ~~ou~u~uaaaa > a z o = ~v~° ~ Nazi g co ~ ~ a~~~ ~ N =r(~~~.. (~ N M o J ~ ~ z ~- N ~ a. 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Q a ~ O F a W o I ~ ^ W 11 " W ~~ ~~ y ~c a = No O w ~ a ~. q~ o 7 B -'S 1 J 3 f ~ , x J ~ .~ ~~ .J .~ `w 1 ®~ b r 4 K .~ .~ ~ N-VN J C,/~ ~grlusive LandsCapgs 2000 Landscape Design for: Dojo Corners Plaza Prepared by: Thomas G. Maas Professional Landscape, Landscape Management 8c Irrigation Services Dojo Corners Plaza Planting Schedule Common Name Size Q Colo. Blue Spruce 8' B&B 12 Autumn Spire Maples 2" 7 Patmore Ash 2" 2 Sprin Snow Crab 2" 2 Gold Mound Spireas 18" 33 Red Bayberries 18" 12 Miss Kim Lilacs # 5 Pot 5 Stella Day Lillies #1 Pot 76 Boulders 18-24" 10 Notes: 1. 1.5" River Rock typical in all shrub beds and ground cover areas. Edger typical where planting bed interfaces with lawn. 2. Planting beds edger to be Balck Diamond or equal. 3. All Sodded areas to be Irrigated 4. Plants count per thius sheet only. 5. All Trees to hard a hardwood mulch ring. S~ARIF' 9trTfOh^, ANt' 'DE:' C, iv L`. PRPJ~; T~^~ PL/+fv'TINL ~ tj\1~'uY~L~C.;~ _~F:.4~i ~;~c"...~TmEJ.`L~ls t..!i..~l~s.; NOT TO SCAT:. ~' i'1GT . Gu~~ n:~sEMt:. o^, rjr~.AL Blli COivTFlArC:TGR ASSUME'C ~{;v:` RaPONSiBIL[?" FOr: MAINRAIN!e:,' TREE IN ~ PLUMB POSFT':01~? F~)P ~ THE. DURATIOPJ 0:~ ~ H% iJARANTEE PERIOC' ' ASSEME~r- 1~•" PiJ~ti'PP,Ox'YLEN.~ CE STRPP (T`lP; '"0't!B+~ STRONG 1~~! WIRE, _-. ROLLED STEEL PO`~~ nDOT 3401`. w 180' G.C:. (Si ; AKING DIAGRAM] -~ CCOP,D!N^rE rkK; vv ZEE WRAP FKOM 6ELOW MUL!~'H LINE FIRST BRANCH OPTIOty RFORA?ED SLIT PVC: COLLAR "-ij" SHP.EDDED BARK: MULCT MISTING GRADE CANTING SOIL Mlh'fURE SEE SPEC.; INIMU64 1 j 2 WiD T FI OF R00? :3AL~ ND!STURBED OR STABIIJZECJ UBSOILS IC; INSIJRc IJNiFIi".A6 1''G`~1 a• ORiENTrT ~}!~ sac ~.' f'~ LINED- APJ;, STP.'" ,~ 12 ,,`~ TAKING DIAGRAM N01E GUY ASSEMBLI' OPTIONE~L t BUT GOiJTRACTGR ASSUMES FUL!. RE5PONSIBILITY FOR MAINTAINING'. 7RtE j IN A PLUMB POSITION FOR THE. I DURATION OF THE GUARANTEE F'=RIOD .rt._--- GUY ASSEMBLY- 16" POLYPROPYi_ENE OR POLYETHYLENE (4G MIL! t-i ~~° WIDE STRAP (lYP) DUUBLE STRAftD 10 GA. WIRE, :'-'" RUL!FD STEEL F,JST; (MnDUT 34v?) ~ 180' O.C. (SE` STAKING DIAGRAM 1 COORDINAT' STAKIN'~ TO INSURE UNIFOR<ti4 ~d1~~• GRIENTATIOtd OF GI;Y tJNE~. AND STAF:ES jrc 1~~~.. c ~- ,: ,c STAKING DIAGRAM -GUY WIPE Wf b'?FBB!t~ ~. FIAGGINC- ONE PER Neu - . -~" SHREDDE;=~ BARK: MUL.C'N L--EXIS71Nv GRADE MINIE.~UM i;'2 VdIDTH C R ~ B LL UNUI~iURC,ED OP ;TAB;Li~EC' SUBSr};L~. <. TRIM OLi? DEAD WOOL AND W'EAF: AN~!rJRt--.... DEFORMECi TWIGS. ~ ~ ~! T Cl~ A LEADE'r.. N T PAINT CUTS. SEE SPECS P.~""""`". PRUNING= OF ALL OAKS. 3. SE=< PLAR!i UN l1NDlSTURBED NAl SOIL OR THORCUGHL~' COMPACTEG BACKFiLL SOIL. INSTALL PLAN SO ROOT FLARE IS AT OR lIF TO 2" ABOVE THE FINISHED GRADE. 4. PLACE PLANT IN PLANTING HOLE WCFH BURLAP AND WIRE BASKET, (fF USED), HJTACT. BACk~:FILL WiTHit APPROXIMATELY 12° CAF THE TOF 01 n ;'~:i E{F1a_L. S~tAfCt '''L"~~. h:tIJ,~V L. 1,3 OF Th BASKET OK THE TOF 1 HORIZONTAL. RINGS, WHICHEVEP. !S GREATER. REMOVE ALL BURLAP AN NAILS FROM TOP 1 /3 OF THE BALL REMOVE ALL TWINE. 5. PLUMB ANC BACKFiI! WITH 6ACF SOIL 6. WATER TO SETTLE PLANTS ANG 't VOIDS. 7. WATER WITHIN TWO HOURS OF INSTALLATION. WATERING MUST BE SUFFICIENT TO THOROUGHLY SATUR, R00T BALL. ANU PLANTING HOLE. B. PLACE MULCH WFTHlN 48 HOURS OF THE SECOND WATERING UNLESS 501L MOISTURE IS EXCESSNE. ~;,iJO '1.0~~VLJ~ dfMT~9:J ~LtY.1~1~I14~. _il~St3.f~L i. SCARIFY BOTTOM AND SIDES OF HOLE PP,IOR TO PLANTING 2. TRIM OUT DEAD WOOD At~1D WEAK AND; GR DEFORMED TWIGS. DO NOT CUT A LEADEP,. DO NOT PAIfJT CUTS. 3. SET PLANT ON UNDISTLIRBEC NATIVE SOIL GR THOROUGHLY COMPACTED BACKFILL SOIL . INSTA!1 PLANT SO THE R00T FLARE. IS AT OR UP TO 2" ABOVE THE FINISHED GRADE. 4. PLACE PLANT IN PLANTING HGLE WITH BURLAP AND WIRE BASKET. (IF USED), INTACT. BP,CKFiLL WITHIN APPROXIMATELY i2" OF THE TOP OF ROOTBALL. WATER PLANT. REMOVE TOP ?;'3 OF THE BASKET OR THE TOP TYICJ HORIZONTAL RINGS. WHICHEVER iS GREAT~'R. REMOVE ALL BURLAP AND NAILS F''nOM TOP_„~ 1 /3 OF THE BALL. REMOVE ALL TWINE. I F 5. PLUMB AND BACI•:F1LL WITH BACt:F1LL - SGIL. o 6. WATEG TC SEi;~_`'LAfr'T~ ANC r,~'._ Q (t.- ti~GIDS. ,. WATEw N}`iTHiN TVr'C HOURL Oc INSTA!.LAT{)P~1. WAlERlNG MUST EE R SUFFICIENT TCi THOROUGHLY SATURATE z ROGT BALL AtJD PLAtfFiNG HOLE. ~ {{ 8. PLACE MULCH WTTHIN 4& HOURS OF ~ G I THE SECOND WATERING !JtdLES~ SO!L MOIST'U'RE ;, EXCE~SNE. ''\ ~ -= fNCHES MULCH ~ !SEE LANDSCAPE NGTE =- r`0~: TYPE Or MuL~=! , ~,; _"~~ REMOVc BURLA}' ci i?GPE ^N tD~ ~ Fk2DM TOP t,/v r; gAi__ ~ ,_~- ~..___:' ~"°---9ACk(FILL MIX __ \ UNDIS'~JRB;=D SUHSOfL ~, ~....~ ~'£3~TT~eY l%~ ~ry V~~'T~:1LA~~gb ~~~'Y1~i S~i`I~ d.lJ~L1~~J ~~~ ~-~ ,~ NO' TG SCALE ,~ ; ~~ ~~ 54"144" TOP SECTION 4"x144" 14" deep 'x10' 2" deep 10"x10" poles 26"x130" 24" deep base 20' OVERALL HEIGHT ~~ _.~~_ ~~-- -- - ~ ---- I k _._ i ~ P -~ --- ~~ r» t e S T t ~ , `. a ~ ; vvse & Associates~lnc®. Infrastructure 1 Engineering 1 Planning 1 Construction July 23, 2008 Mr. Gary D'Heilly D'Heilly Engineering & Assoc. Inc. 250 Elm St. E. P.O. Box 1123 Annandale, MN 55302 Re: Dojo Corners Plaza -Preliminary Construction Plan Review City of Monticello Planning No. 2008-020 WSB Project No. 1627-94 Dear Mr. D'Heilly: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Te1:763-541-4800 Fax:763-541-1700 We have reviewed the preliminary construction plans dated June, 2008, for the above-referenced project and offer the following comments. Sheet C1 -Site Plan 1. Consider providing a future access to the south and/or moving the southerly access to the south property line to act as a joint access to the property to the south. Is a car wash still proposed for the South Building? Previous discussions with City staff indicated that the southerly access was needed to allow for cars to exit the car wash. 2. Show a concrete driveway apron at the site entrances per City Standard Plate No.5007. 3. The proposed sidewalk along Cedar Street should be 6-feet wide as per City standards. 4. Truncated dome pedestrian ramps are also required at the driveway entrances. 5. Add the removals to the grading or utility plan. 6. Note a bituminous pathway along TH 25, instead of a sidewalk as noted. 7. The pathway removal is on the incorrect location. Signs indicating that the pathway is closed will need to be provided until the bituminous pavement is replaced. g. The striping on Cedar Street may need to be revised with the proposed access points. 9. Revise the parking lot dimensions to indicate the standard 20-foot long parking stalls and 24-foot driving lane. 10. Explain why the handicap stalls are not included in the parking spaces in front of the building. Minneapolis 1St. Cloud K:1016?7-94UJmin'.AsslLTli-g d7xllly0"7(13.doe Equal Opportunity Employer Mr. Gary D'Heilly July 23, 2008 Page 3 7. Watermain bends should be called out in standard sizes: 11 1/4, 22 %2 and 45 degree bends with blocking as per City detail plates. 8. The existing sanitary sewer stub extending to the South Building is 8-inch PVC and extends 50 feet from the manhole as per City as-builts. Please note the % grade of the service pipe. 9. A sanitary sewer sampling manhole is required for each service to the building if it is a food-service type use. 10. Label where the sanitary sewer and water service connection points are. 11. Add a legend indicating standard line types for each utility and revise the plan as such. 12. A utility excavation permit must be obtained from the Public Worlcs department prior to commencement of utility connections. 13. Provide an as-built plan once construction is complete. Sheet C4.,C6, C7 Details All detail plates should be revised to reflect the current plates from the City General Specifications dated May 2008. These can be found on the City's website. 2. The plans should include a note indicating that construction shall conform to the most recent addition of the City of Monticello General Specifications and Detail Plates. Please provide a written response addressing the comments above. Final construction plans will need to be submitted, reviewed, and approved prior to building permit approval. In addition, the final plat must be recorded prior to building permit approval. Please give me a call at 763-287-7162 if you have any questions or comments regarding this letter. Thank you. Sincerely, WSB & Associates, Inc. Shibani K. Bison, PE Project Manager C ,~~ ~r~~ cc: Bruce Westby, City of Monticello John Simola, City of Monticello Angela ~churnann;-~C~ity of Monticello Steve Grittman, NAC skb Kr Il116'L94Ur1minlDucsILTR~g d'heilly W17l1H rlrx City Council Agenda - 08/11/08 EXHIBIT Z Conditions of Approval 1. The proposed site access point locations be revised subject to review and approval by the City Engineer. 2. Any future proposal to accommodate uses which generate a greater off-street parking demand (i.e. restaurants), the processing of a PUD amendment and additional parking shall be required. 3. To better accommodate vehicular backing maneuvers, the parking stall in the extreme southwest corner of the site (along the site's southern boundary line) be eliminated. 4. Building colors be specified and subject to City approval. 5. The applicant revises the building materials as discussed in this report, particularly as related to the building facades facing the surrounding streets. 6. The landscape plan be amended to increase planting on the site, particularly along the south and west boundary areas. 7. A photometric lighting plan be submitted, in accordance with ordinance requirements, subject to City approval. 8. Consideration be given to attaching the two trash enclosures to the adjacent principal buildings. Such enclosures or "wing walls" should be finished in materials similar to those used on the principal buildings. 9. Requirements of the City Engineering staff are complied with, as agreed to at the staff-applicant meeting on July 29, 2008 10. Right of way dedications and vacations are finalized prior to final building permit approval. 11. The free-standing monument sign shall be consistent with site buildings in terms of style, material and color. .,.~-~. ® ®~o~ ~ ,~ o0 ® ® ~ ,,, o ~- ® v: ~--.I ~~• ® ~, ® °-~ _ ~~ J I ~ ® J C C ~. ® ~ ~ F- ~.' ® ® N < ~ /1 ~ =~~ a E„~ ~'" ~O w ~z ~z W ~ ~~ 00 Ua a w ~U F Oz 0 QI~ Z N W W N 0 u r-a ~"i ~i a w v Council Agenda: 8/11/08 SJ. Consideration of approving credit card application for Holiday Gas Station. (TK) A. REFERENCE AND BACKGROUND: In 2005 the City Council approved a policy covering credit card use. This policy requires Council approval of each vendor the City establishes a charge account with. Currently the Fire Department and the MCC have a charge card with Holiday. The card remains at the Holiday Station and the fire department personnel sign off when a charge is made. The Community Center card is held by the Community Center Director and released to staff when needed. With the recent purchase of a vehicle for DMV's use to provide courier service and other support functions, staff is requesting approval of a credit card for use by that department. B. ALTERNATIVE ACTIONS: 1. Approve the credit card application for DMV with Holiday Station. 2. Do not approve the credit card application with Holiday Station. C. STAFF RECOMMENDATION: It is the recommendation of staff to approve the credit applications with Holiday Station for the DMV in accordance with state statutes and city policy requiring Council approval of credit applications. D. SUPPORTING DATA: None. Council Agenda: 8/11/08 5K. A. Consideration of Adopting an Ordinance Relating to Fire Emergency Alarm Systems. (TK) REFERENCE AND BACKGROUND: The City currently bills for the fire false alarms under a City Policy. However, Minnesota Statutes state "A city may exercise the power under sections 366.011 and 366.012 relating to charges for emergency service only if the city adopts an ordinance authorizing the manner and amount of charging for those services". This is the reason for this ordinance. The fire false alarm charges are as follows: 1St Alarm Free 2nd Alarm $250.00 3'~ Alarm and above $350.00/each B. C. The reason to charge for false alarms is to encourage the repair of defective or malfunctioning alarm system so emergency personnel are not repeatedly tie up needlessly at the same location time after time. The charge would be for all alarm systems in residents or businesses. The Fire Department also has a policy to charge for automobile accident responses, so we are also adding an ordinance related to those fees. Al. Budget Impact: There would be no budget impact since the City already bills for fire false alarms and automobile accident responses. A2. Staff Workload Impact: Again there would be no staff workload impacts since the City already bills for fire false alarms and automobile accident responses. ALTERNATIVE ACTIONS 1. Adopt the Fire Emergency Alarm System and Emergency Response -Car Accident Fees Ordinances. 2. Do not adopt the Fire Emergency Alarm System and Emergency Response -Car Accident Fees Ordinances. STAFF RECOMMENDATION: The City staff supports, Alternative 1. D. SUPPORTING DATA: Fire Alarm System Ordinance. Emergency Response -Car Accident Fees Ordinance. Chapter 5 Fire ALARM SYSTEMS SECTION 5-5-1 Definition 5-5-2 Charges 5-5-3 Unpaid Charges 5-5-4 Enforcement 5-5-1 Defimition Any fire alarm call to an home or business that, in the opinion of the Monticello Fire Chief or his authorized representative having jurisdiction over the area, was the result of a defective or malfunctioning alarm system will receive a written notice outlining this ordinance, indicating additional false alarm calls within the calendar year will subject the property owner to a charge. 5-5-2 Charges A second fire false alarm call within the calendar year (January-December) will subject the property owner to a charge as adopted in the city fee schedule by City Council. A third (3) or more fire false alarm calls within a calendar year will result in the property owner being charged fees as adopted in the city fee schedule by the City Council for each additional fire false alarm. 5-5-3 Unpaid Charges Any charges not paid within thirty (30) days of the date of billing shall be assessed a 1 % late fee. Any charges over thirty days (30) and unpaid by October 31 of each year will be subject to a fifty dollar ($50.00) administrative fee and certified to the county auditor for placement as a lien on the property owner's real estate taxes the following year. 5-5-4 Enforcement The Monticello Fire Chief, or his authorized representative, or the City may use discretion in enforcing this ordinance, taking into account any unique circumstances that may exist in a particular case and/or history of fire false alarms coming from a particular property, business or residence. Chapter 6 EMERGENCY RESPONSE -CAR ACCIDENT FEES SECTION 5-6-1 Definition 5-6-2 Fees 5-6-3 Unpaid Fees 5-6-4 Enforcement 5-6-1 Definition Any response to a traffic accident by the Monticello Fire Department. 5-6-2 Fees Fees for emergency response -car accident fees shall be the fee schedule adopted by City Council. 5-6-3 Unpaid Fees Any fees not paid within thirty (30) days of the date of billing shall be assessed a 1 % late fee. 5-6-4 Enforcement The Monticello Fire Chief, or his authorized representative, or the City may use discretion in enforcing this ordinance, taking into account any unique circumstances that may exist in a particular case. Council Agenda - 08/11/2008 5L. Consideration of purchase of purchase one (1) new Hydromatic 100 hp main lift pump with adaptor brackets for the Monticello Wastewater Treatment Plant. (J.S.) A. BACKGROUND INFORMATION: All of the wastewater generated in the City of Monticello flows to the WWTP via several different paths and several different piping networks. All of the wastewater enters, however, at the east end of the plant adjacent to the Bondhus Property and drops into the influent wet well inside the lower level of the plant. All of the wastewater is then lifted to the top of the Headworks platform at the SBR tanks. There are three lift pumps that perform this operation, a single 50 hp pump and two 100 hp pumps. All three pumps are on variable speed drives (VFD's) to match the incoming flow. These pumps have been in operation more than 10 years. The brand of the pumps is Ebarra, and they are manufactured in Japan. These pumps represented the low bid in 1996, and at the time there was a distributor in the Minneapolis area for the pumps. Several years ago the 50 hp Ebarra pump failed and we were unable to get it repaired in a timely fashion, so we retrofitted a Hydromatic 50 hp pump with adaptors to fit the existing Ebarra rail system. At the time the 50 hp pump operated on a continuous basis with one 100 hp only running intermittently. The 50 hp Ebarra pump was later repaired and now serves as a backup for the 50 hp Hydromatic. Earlier this year on April 28th one of the 100 hp Ebarra pumps failed. At this point in time the 50 hp pump can no longer handle the amount of wastewater generated in the community, so a 100 hp pump is needed to be pumping, as well as a 50 hp, to prevent backup of sewage into our piping system. The project manager at the plant, Chuck Keyes, tried to order parts for the Ebarra pump but the manufacturer in Japan was on a holiday and no orders could be taken until May 21st. At this point we have been given a delivery date of late September for the parts to arrive to repair the 100 hp Ebarra pump. With no backup for the second 100 hp pump we contacted W. W. Goetsch to obtain a price and approximate delivery time for a new Ebarra pump and we also priced fora 100 hp Hydromatic replacement pump with adaptor brackets to fit the Ebarra rail system. W. W. Goetsch also contacted the Flygt representative to determine if they could also supply a 100 hp pump to fit the Ebarra rail system or adapt to that system. Following are the quotes we received: New Ebarra 100 hp Replacement Pump $85,115 not included 33 Weeks New Hydromatic 100 hp Replacement Pump (w/adaptor bracket to fit existing Ebarra rail system) $67,816 not included 10 -12 Weeks Flygt 100 hp Pump NOT AVAILABLE Flygt 110 hp Pump (w/brackets to fit existing Ebarra rail system and a new VFD too erate with 110 h $98,880 not included 12 - 15 Weeks After Chuck reported the problem to me regarding the pumps we met in May with Paul Saffert of Bolton & Menk, the City Engineer Bruce Westby and looked over the situation at the WWTP to try to find an alternate way of pumping should the next 100 hp pump fail. We found no real way to pump water up to the Headworks unless a new pipeline was laid or we could somehow pump into the existing piping system. After looking at several different alternates, we determined that Council Meeting - 08/11/2008 it would be the simplest to place another opening in the force main leading up to the SBR tanks so that it could be accessed from a portable pump placed in the manhole outside of the WWTP. Consequently, Chuck purchased those fittings and parts to make a connection at a cost of $3,819.09 and installed that system on June 18, 2008. W.W. Goetsch was site May 29, 2008 to look at bypass options and has equipment standing by so that they maybe on site within an hour or two with portable equipment to pump wastewater into the bypass system and up the hill to the SBR's. This will buy us some time to get the new pump. a. Budget Impact: Assuming we purchase the new Hydromatic pump at $67,816 plus freight and tax, sufficient dollars are in the sewer fund to cover this purchase. The cost of the fittings to access the force main to the top of the hill came out of the existing WWTP Budget. b. Staff Workload Impact: There is no significant staff impact for replacing the pump. The rail adaptors will be placed by W. W. Goetsch and PSG will install the pump with assistance from W. W. Goetsch. B. ALTERNATIVES: The first alternative is to authorize purchase of a new Hydromatic 100 hp replacement pump with adaptor brackets to fit the existing Ebarra rail system at a cost of $67,816 plus freight and tax. This system has the shortest lead time of 10 - 12 weeks. The total estimated cost is approximately $74,000. 2. The second alternative would be to select one of the other higher cost pumps which represent higher costs or longer lead time. C. STAFF RECOMMENDATION: It is the recommendation of the Public Works Director, Project Manager for the WWTP and the City Engineer that the City Council authorize the purchase of a replacement pump using the Hydromatic 100 hp pump at an estimated cost of less than $74,000 with a lead time of 10 -12 weeks as outlined in Alternative A. This pump will be installed immediately and the 11 year old Ebarra pump after the parts are obtained will be repaired and used for backup. We will continue to look at better methods to back up these pumps in the future. D. SUPPORTING DATA: Copy of Memorandum from Chuck Keyes, Project Manager, WWTP; Copy of proposal from W.W. Goetsch for replacement pumps. SUPPORTfNG DATA ~~~ . WATER MEMORANDUM To: John. Simola From; Chuck.Keyes __ _ _ _ _ _ _ _ Uate_ July ~, 2008' _ _ _ _ _ . _ __ _ _ _ RE: Wastewater Treatment Facility Influent pump (repair/replacement) & by-pass John: Eelow is an update as to, the status ofthe influent pump and'by-passing the wetwell for cleaning and possible modifications. Listed are several pricesfor the 'influent pump replacement; ~ntIttent Pump prices: New Ebarra ioo hp replacement pump, $$5y225 + freight & tax,. Iead tiiri~ gg weeks New Hydromatic ioq hp replacement pump with adaptor bracket to f t existing, Ebara rail system, $67,$26 + freight & tai, Iead time io - t2 weeks. Flygt does -not make a ioo hp pomp, they do`make a .Ito hp that would match up to the. specifications needecT`but would require-the replacement of the current VFD to operate. The price. of the. iio hp with a bracket to fit the existing Ebarra rail system, $g$,8$o + freight & tax; Iead time approxlmatel' 22 - ~ weeks. Attached you will find the quote for the influent pumps from W:W. Goetsch. It is my recommendation that the City ga with the new Hydromatie. with the adaptor bracket to fit the eating rail system. Short-term Influent wetweil by-pass piping is now in place, Northern Dewatering would be doing the by- pass pumping and is set-up to be on site and pumping in less than 2 hours should they be needed. As always I am available if you have any questions, myceIl number is 612.22g.27o2. Gc: Peg Becker Fite Veolia Water North America Centeal, IlC r4e~i Hart 9©ufera~ci, hhentk,a!Eo. ~iN ~S36z TeF7G3.zg4.zax~xz;•fa.~ b?zGcq~]~? w=ivw.vep(awaYerna-cc~m Ori01!2008 1I0~ 9.a8 F.~I 9~? S31 23a? ~~~ Goetsch .~ssoc S25(} WEST 7h'` j iRF„cT MI~lNc/1k'nl.(S, MPt 554332225 PHUNr ts5~t Ir~l a3ao nlRccr. ("52;37n.Qa72 FAx. ,952} a31 23s7 w.rlA;~. oGOEr+a;NG~~~N~vGr~Frsc;l.COnt It'. I.~ ~001~'001 SUPPORTING DATA To: Chuck Keyes From: ERYAN GbEHRING, ext. t72 Company: Monticall0 ~VWT'P Fax: (763) 295-4779 Pages: 1 Rhone: Dates 7/7/Q8 Re: tviain LS - 100 hp pumps CC: Urgent ^ For Review !7 Pleaso Comment C.1 Please Repty ~ Please Recycle • Comments: Chuck, Pricing for the 100 hp pumps as follovrs, Ebarra mndef 200 DSC 3 100 hp replacement pump, w85, t t 5 + freight & tax, (ead time 33 weeks Hydromatic model SBLx 100 hp with adaptor bracket to fit existing Ebarra rail system, X67,816 + freight ~ tax, lead time 10 -12 wool<s Flygt model CP3$00 t 10 hp with adaptor bracket to fit existing Ebarra rai- system. ~ 93,880 + ireiyht & tax, lead time approx 12 - t 5 weeks Please call ~rlith any questions. Thanks. Bryan Goehring Council Agenda: 8/11/08 SM. Consideration of authorizing advertising opening of the Liquor Store Manager position. (JO) A. REFERENCE AND BACKGROUND: As you know, we were recently given sad news that Joe Hartman has developed a serious illness. Treatment of this illness requires his full attention which has precipitated his decision to retire. The official letter from Joe is not available at this time, but he did inform me by phone that this is his desire. While discussing his decision to retire he expressed his thankfulness saying that "the City has been very good to me" . Speaking on behalf of all of us I thanked Joe for his great attitude, effort and dedication over the years which has made the enterprise so successful all these years. For the sake of time, this item has not been first presented to the Personnel Committee for review. Also, due to the recent completion of the pay equity study it is not believed that it is necessary at this time to update the job description or revise pay scale prior to advertising the position. B. ALTERNATIVE ACTIONS: Motion to authorize advertising of the Liquor Store Manager position. 2. Motion to deny authorization to advertise the opening of the Liquor Store Manager Position. 3. Motion to table authorization pending review of job description and or pay scale. C. STAFF RECOMMENDATION: Unless City Council or members of the Personnel Committee see the need to review the job description, Staff recommends that we move forward with the filling of this position at this time. D. SUPPORTING DATA: Copy of Job Description Liquor Store Manager City of Monticello Title of Class: Liquor Store Manager Effective Date: November 15, 1991 Revised Date: April 14, 2008 DESCRIPTION OF WORK General Statement of Duties: Performs supervisory and administrative work managing the operation of the municipal off-sale liquor store; performs related duties as required. Supervision Received: Works under the general and/or administrative supervision of the Finance Director. Supervision Exercised: Exercises general and technical supervision over Liquor Store staff, either directly or through supervisory staff. TYPICAL DUTIES PERFORMED *Oversees liquor store operations and proposes goals and objectives to the Finance Director or implements as appropriate. *Determines methods to increase profitability of operations and decrease expenses. *Supervises staff including interviewing and hiring jointly with Finance Director, assigning, scheduling, prioritizing and evaluating work, evaluating work, approving time off and recommending or administer reward and discipline. *Develops and oversees policies and procedures to ensure safety and efficiency in the work environment. *Oversees and participates in quarterly physical inventory. *Determines vendor based on price comparison; orders liquor, beer, and other supplies; selects merchandise to achieve maximum profitability; and refers invoices to office staff for payment. *Tracks sales to provide optimum level of turnover of merchandise, establishes prices and discounts, negotiates with vendors and reviews markups on products and adjusts as needed. *Oversees and develops in-house advertising, promotional radio spots, sales and special events to draw and maintain customers. Oversees construction and modification of sales displays; directs vendors and wholesalers in determining placement, size, and term of product displays. *Reviews and maintains records including daily reports, inventory and price sheets. *Works with the Finance Department staff to prepare the annual budget and administers the adopted budget. *Reports liquor-related violations to appropriate law enforcement agency. *Oversees a maintenance program to promote a clean, pleasant efficient operation of building; makes in-house repairs or contacts independent repair personnel. *Manages liquor store finances to ensure the Store operates with a gross profit established by the City Council; determines methods to increase profitability of operations and decrease expenses. *Reviews invoices to ensure accurate coding; approves pay vouchers and verifies accuracy of merchandise deliveries. Liquor Store Manager City of Monticello *Reconciles cash registers; ensures there is an adequate amount of change and prepares and delivers bank deposits. *Assists customers with purchase needs including locating merchandise, recommending purchases, ringing up purchases on the cash register, collecting money and making change. Oversees and/or maintains computerized inventory; changes prices and adds new items as needed; determines trends and purchasing needs based on data. *Maintains proper inventory levels; initiates inventory control procedures to prevent stock loss. *Promotes moderation and control in the sale and use of alcoholic beverages; meets with principals, parents, teachers, and students as needed. Coordinates law enforcement response to alarms and responds to after-hours alarms. Prepares newsletter articles as directed. *Attends council meetings and gives oral and/or written presentations as needed. Performs miscellaneous duties consistent with Liquor Store Retail Clerk position. Performs other duties as needed or required. KNOWLEDGE, SHILL, AND ABILITIES *Considerable knowledge of laws related to the sale of liquor and operation of a business. *Considerable knowledge of liquor store management including merchandising, retail sales, inventory management and customer service. *Considerable knowledge of merchandise types, brands and location within the store. *Considerable knowledge of budget administration and financial management of an off-sale liquor store. *Considerable skill in the use of a computer and calculator. *Considerable ability to supervise and motivate staff and manage operations. *Considerable ability to manage finances and ensure profitability, including negotiating with vendors. *Considerable ability to deal courteously with the public and provide good customer service. *Considerable ability to use judgment and discretion in sales based on age, state of inebriation, and/or possibility of bad checks. *Considerable ability to communicate effectively, both orally and in writing, with the public, sales personnel, staff and other City employees. Working ability to lift and carry objects weighing up to 55 pounds and to bend, stoop, reach, and stretch when making displays, cleaning and stocking. MINIMUM QUALIFICATIONS Five years of experience in a retail liquor establishment, two years of which must have involved supervision, purchasing and assisting with managing finances. An associate degree in business, merchandising or a related filed may substitute for up to one-half of the five years of experience required. No substitution for the two years of supervisory, purchasing and financial management experience. * Asterisked items are essential to the job. Council Agenda: 8/11/08 7. Public Hearing for proposed improvements to Kevin Lon~ley Drive and Jerry Liefert Drive, City Project No. 2008-1OC. (BW) A. REFERENCE AND BACKGROUND: On July 28, 2008, the City Council approved the Feasibility Report for City Project No. 2008-1 OC. This project consists of pavement rehabilitation improvements to Kevin Longley Drive and Jerry Liefert Drive, including milling and overlaying an 8-foot strip of pavement next to the concrete gutters and adding approximately 1 %Z" of bituminous from the overlay area to the centerline of the street to provide a constant 2% cross slope in both directions to facilitate drainage to the gutters. The existing pavement cross slopes were found to be less than 2% on average, which is resulting in poor drainage and excessive pavement distress. This is because oil and water don't mix, so when water sits on the bituminous pavement for extended periods of time it strips the oil out of the pavement, thereby weakening or distressing it. As was previously discussed, Kevin Longley Drive and Jerry Liefert Drive were both originally constructed in 1984 and have been seal coated twice since, once in 1987 and again in 1995. Milling and overlaying both these streets this year will allow the City to get at least another 15 years of useful life out of the pavement sections, assuming that regular maintenance activities are performed. To be consistent with past projects, most recently on Kenneth Lane during the 2007 Core Street project, staff is recommending that 50% of the project be funded through special assessments to all benefitting property owners. Staff is recommending that each housing unit be assessed the same amount, regardless of whether it is asingle-family home or a townhome. The reasoning for this is that each residence generates approximately the same number of trips. This results in a special assessment to each property owner in the amount of $1,573.69. The preliminary assessment role is attached. A.1 Budget Impact: The estimated cost to construct the proposed improvements on Kevin Longley Drive and Jerry Liefert Drive is $270,674.58. If the benefitting properties are assessed for 50% of the improvement costs, the remaining balance will be $135,337.29. Since the Street Department budgeted $125,000 for this project in 2008, there will be a total of $10,337.29 that the City will need to fund outside of the budget. These funds are proposed to be taken from the Street Reconstruction fund. It should be noted that all costs have been kept to a minimum by having City staff complete the Feasibility Report, assessment roles, and all pavement striping. In addition, the proposed improvements to Hawthorne Place North, if approved by Council in the following agenda item, can be combined with this project to keep the bids as low as possible by taking advantage of economies of scale. A.2 Staff Impact: This project will require the services of one City construction inspector on apart-time basis, as well as minimal time for plan reviews. Council Agenda: 8/11/08 B. ALTERNATIVE ACTIONS: Council will be asked to authorize plans and specs for City Project No. 2008-1OC in the following agenda item. C. STAFF RECOMMENDATION: City staff recommends authorizing plans and specs for City Project No. 2008-1OC. D. SUPPORTING DATA: Preliminary Assessment Role Assessed properties figure City of Monticello Mill 8 Overlay Improvements City Project Number: 2008-10C Date: July 24, 2008 EQUAL PAYMENT ANALYSIS. Preliminary Assessment Roll SPECIAL ASSESSMENTS FOR JERRY LIEFERT DRIVE AND KEVIN LONGLEY DRIVE. NO. PID OWNER NAME PROPERTY ADDRESS PROPHOUSE PROPSTFL RESIDENTIAL LOTS ASSESSMENT er ro ert RESIDENTIAL LOT FRONT FOOTAGE ASSESSMENT AMOUNT 1 155063001110 BOHAN JOAN I 96 JERRY LIEFERT DR 96 JERRY LIEFERT DR 1 $ 1 573.69 10.7 $1 573.69 2 155063001100 HARN GERALD B & JUDITH A 98 JERRY LIEFERT DR 98 JERRY LIEFERT DR 1 $ 1 573.69 10.7 $1 573.69 3 155063001090 FORSBERG CLAUDIA H 100 JERRY LIEFERT DR 100 JERRY LIEFERT DR 1 $ 1 573.69 10.7 $1,573.69 4 155063001080 DAVIS JAN R 102 JERRY LIEFERT DR 102 JERRY LIEFERT DR 1 $ 1 573.69 10.7 $1 573.69 5 155063001070 UBL THOMAS E & BEVERLY J 104 JERRY LIEFERT DR 104 JERRY LIEFERT DR 1 $ 1 573.69 10.7 $1 573.69 6 155063001060 DUBOW JAMES D & PATRICIA R 106 JERRY LIEFERT DR 106 JERRY LIEFERT DR 1 $ 1 573.69 10.7 $1 573.69 7 155077001030 MILLER J W JR & VIVIAN M 108 JERRY LIEFERT DR 108 JERRY LIEFERT DR 1 $ 1 573.69 54.3 $1 573.69 8 155077001020 DUPONT SHARON A 110 JERRY LIEFERT DR 110 JERRY LIEFERT DR 1 $ 1 573.69 54.3 $1 573.69 9 155077001010 MILLER JAMES D & LOIS I 112 JERRY LIEFERT DR 112 JERRY LIEFERT DR 1 $ 1 573.69 54.3 $1 573.69 10 155049001080 BROWER JANET M 116 JERRY LIEFERT DR 116 JERRY LIEFERT DR 1 $ 1 573.69 26.5 $1 573.69 11 155048001180 ETHERIDGE JON G 8 CLAUDIA J 117 JERRY LIEFERT DR 117 JERRY LIEFERT DR 1 $ 1 573.69 198.9 $1 573.69 12 155049001070 ALECKSON MURIEL E 118 JERRY LIEFERT DR 118 JERRY LIEFERT DR 1 $ 1 573.69 26.5 $1 573.69 13 155049001060 CARSON LESLIE J 120 JERRY LIEFERT DR 120 JERRY LIEFERT DR 1 $ 1 573.69 26.5 $1,573.69 14 155049001050 EKEGREN GARRY L 122 JERRY LIEFERT DR 122 JERRY LIEFERT DR 1 $ 1 573.69 26.5 $ 1 573.69 15 155048001170 MARKLING WALTER J &PATRICIA 123 JERRY LIEFERT DR 123 JERRY LIEFERT DR 1 $ 1 573.69 84 $ 1 573.69 16 155049001040 SORENSEN MICHELLE 124 JERRY LIEFERT DR 124 JERRY LIEFERT DR 1 $ 1 573.69 26.5 $ 1 573.69 17 155049001030 BANYON DALE C & DONNA L 126 JERRY LIEFERT DR 126 JERRY LIEFERT DR 1 $ 1 573.69 26.5 $ 1 573.69 18 155048001160 LANGE FRED W & SHIRLEY M 127 JERRY LIEFERT DR 127 JERRY LIEFERT DR 1 $ 1,573.69 100 $ 1 573.69 19 155049001020 BLOCK SUSAN M 128 JERRY LIEFERT DR 128 JERRY LIEFERT DR 1 $ 1 573.69 26.5 $ 1 573.69 20 155049001010 CAHILL DEANNA M 130 JERRY LIEFERT DR 130 JERRY LIEFERT DR 1 $ 1 573.69 26.5 $ 1 573.69 21 155058001080 VOGL THOMAS E 8 CAROL L 132 JERRY LIEFERT DR 132 JERRY LIEFERT DR 1 $ 1 573.69 26.5 $ 1 573.69 22 155058001070 THEISEN HAROLD P & CAROL T 134 JERRY LIEFERT DR 134 JERRY LIEFERT DR 1 $ 1 573.69 26.5 $ 1 573.69 23 155058001060 STICK MERLIN K 136 JERRY LIEFERT DR 136 JERRY LIEFERT DR 1 $ 1 573.69 26.5 $ 1 573.69 24 155058001050 GAUTHIER KATHLEEN A 138 JERRY LIEFERT DR 138 JERRY LIEFERT DR 1 $ 1 573.69 26.5 $ 1,573.69 25 155058001040 TINDLE BARBARA J 140 JERRY LIEFERT DR 140 JERRY LIEFERT DR 1 $ 1 573.69 26.5 $ 1 573.69 26 155058001030 MILLER CHRISTINA F REV TRUST 142 JERRY LIEFERT DR 142 JERRY LIEFERT DR 1 $ 1 573.69 26.5 $ 1 573.69 27 155058001020 MAUS GREGORY J 144 JERRY LIEFERT DR 144 JERRY LIEFERT DR 1 $ 1 573.69 26.5 $ 1 573.69 28 155058001010 NOBBS,BLAINE 8 CAROLE JEAN 146 JERRY LIEFERT DR 146 JERRY LIEFERT DR 1 $ 1 573.69 26.5 $ 1 573.69 29 155055001080 ELNES KATHRYN T 148 JERRY LIEFERT DR 148 JERRY LIEFERT DR 1 $ 1 573.69 26.5 $ 1 573.69 30 155055001070 MENZHUBER LOWELL F 150 JERRY LIEFERT DR 150 JERRY LIEFERT DR 1 $ 1 573.69 26.5 $ 1 573.69 31 155055001060 MARKLING FLOYD F REV LIV TRUST 152 JERRY LIEFERT DR 152 JERRY LIEFERT DR 1 $ 1 573.69 26.5 $ 1,573.69 32 155048002090 EBNER FRANCIS J 8~ DEBORAH J 153 JERRY LIEFERT DR 153 JERRY LIEFERT DR 1 $ 1,573.69 130 $ 1 573.69 33 155055001050 GRIMSMO ARVE A & JEAN A 154 JERRY LIEFERT DR 154 JERRY LIEFERT DR 1 $ 1 573.69 26.5 $ 1 573.69 34 155055001040 FRIE DANIEL R & JEAN M 156 JERRY LIEFERT DR 156 JERRY LIEFERT DR 1 $ 1 573.69 26.5 $ 1 573.69 35 155055001030 HOLTHAUS AARON T 158 JERRY LIEFERT DR 158 JERRY LIEFERT DR 1 $ 1,573.69 26.5 $ 1 573.69 36 155055001020 WIESE LYNN A 160 JERRY LIEFERT DR 160 JERRY LIEFERT DR 1 $ 1 573.69 26.5 $ 1 573.69 37 155055001010 RASSAT MARY G 162 JERRY LIEFERT DR 162 JERRY LIEFERT DR 1 $ 1 573.69 26.5 $ 1 573.69 38 155062001080 BRANDON JOAN M 164 JERRY LIEFERT DR 164 JERRY LIEFERT DR 1 $ 1 573.69 26.6 $ 1 573.69 39 155062001070 MANSUR WILLIAM C &SHIRLEY 166 JERRY LIEFERT DR 166 JERRY LIEFERT DR 1 $ 1 573.69 26.6 $ 1 573.69 40 155048002110 SEEFELDT WILLIAM J &MERRLYN 167 JERRY LIEFERT DR 167 JERRY LIEFERT DR 1 $ 1 573.69 90 $ 1 573.69 41 155062001060 GRABINSKI THOMAS L 168 JERRY LIEFERT DR 168 JERRY LIEFERT DR 1 $ 1 573.69 26.6 $ 1 573.69 42 155062001050 FORNER LEE E & JULIE A 170 JERRY LIEFERT DR 170 JERRY LIEFERT DR 1 $ 1 573.69 26.6 $ 1 573.69 43 155062001040 BROMBERG STEVEN A 8 JANET G 172 JERRY LIEFERT DR 172 JERRY LIEFERT DR 1 $ 1 573.69 26.6 $ 1 573.69 44 155062001030 GRIEME GAIL S 174 JERRY LIEFERT DR 174 JERRY LIEFERT DR 1 $ 1 573.69 26.6 $ 1 573.69 45 155048002120 GOERZ KYLE B & LEANNE 175 JERRY LIEFERT DR 175 JERRY LIEFERT DR 1 $ 1 573.69 70.9 $ 1 573.69 46 155062001020 MOORES BRIAN W 176 JERRY LIEFERT DR 176 JERRY LIEFERT DR 1 $ 1 573.69 26.6 $ 1 573.69 47 155062001010 ALM MARY 178 JERRY LIEFERT DR 178 JERRY LIEFERT DR 1 $ 1 573.69 26.6 $ 1 573.69 48 155101001030 BAKKEN ELEANORE 188 JERRY LIEFERT DR 188 JERRY LIEFERT DR 1 $ 1 573.69 39.6 $ 1 573.69 49 155101001020 HITTER RODNEY J 192 JERRY LIEFERT DR 192 JERRY LIEFERT DR 1 $ 1 573.69 39.6 $ 1 573.69 50 155101001010 KOROPCHAK OLIVE M 196 JERRY LIEFERT DR 196 JERRY LIEFERT DR 1 $ 1 573.69 39.6 $ 1 573.69 51 155048002130 MCGRAW MARTIN P & CORINNE E 203 JERRY LIEFERT DR 203 JERRY LIEFERT DR 1 $ 1 573.69 110 $ 1 573.69 52 155048004040 FRIE RICHARD H & MARILYN A 206 JERRY LIEFERT DR 206 JERRY LIEFERT DR 1 $ 1 573.69 95 $ 1 573.69 53 155048002140 JOHNSON GERALD D & CAROL E 209 JERRY LIEFERT DR 209 JERRY LIEFERT DR 1 $ 1 573.69 135 $ 1 573.69 54 155048004030 FORAR JAMES 8 LORRAINE 210 JERRY LIEFERT DR 210 JERRY LIEFERT DR 1 $ 1 573.69 80 $ 1 573.69 55 155048004020 FRIE DANIEL R & JEAN M 214 JERRY LIEFERT DR 214 JERRY LIEFERT DR 1 $ 1 573.69 79.9 $ 1 573.69 56 155048002150 FINK ROBERT K 8 AMY S 217 JERRY LIEFERT DR 217 JERRY LIEFERT DR 1 $ 1 573.69 95 $ 1 573.69 57 155048004010 JENSEN CHRISTOPHER G & C A 218 JERRY LIEFERT DR 218 JERRY LIEFERT DR 1 $ 1 573.69 95 $ 1 573.69 58 155048002160 LEVERENTZ KEVIN R 8 JOAN L 221 JERRY LIEFERT DR 221 JERRY LIEFERT DR 1 $ 1 573.69 125 $1 573.69 59 155048003030 DEHNE STEVEN M & SHEILA K 222 JERRY LIEFERT DR 222 JERRY LIEFERT DR 1 $ 1 573.69 95.7 $ 1 573.69 60 155048003020 REHKAMP ROGER H S JOAN K 226 JERRY LIEFERT DR 226 JERRY LIEFERT DR 1 $ 1 573.69 80 $ 1 573.69 61 155048001150 MILLER JOHN W III & DEBORAH T 105 KEVIN LONGLEY DR 105 KEVIN LONGLEY DR 1 $ 1 573.69 80.6 $ 1 573.69 62 155048002080 DAHLHEIMER JOSEPH L 108 KEVIN LONGLEY DR 108 KEVIN LONGLEY DR 1 $ 1 573.69 179.2 $ 1 573.69 63 155048001140 BETZ KARLA L 109 KEVIN LONGLEY DR 109 KEVIN LONGLEY DR 1 $ 1 573.69 84 $ 1 573.69 64 155048001130 BAKKEN RANDY L & ALLISON R 111 KEVIN LONGLEY DR 111 KEVIN LONGLEY DR 1 $ 1 573.69 84 $ 1 573.69 65 155048002070 RENSTROM MICHAEL R 8 KAREN L 112 KEVIN LONGLEY DR 112 KEVIN LONGLEY DR 1 $ 1 573.69 159.4 $1 573.69 66 155048001120 BIGALKE GREG E & DIANE M 113 KEVIN LONGLEY DR 113 KEVIN LONGLEY DR 1 $ 1 573.69 84 $1 573.69 67 155048002060 O'NEILL JEFFREY R BKIMBERLY 114 KEVIN LONGLEY DR 114 KEVIN LONGLEY DR 1 $ 1 573.69 80 $1 573.69 68 155048001110 THOMPSON RICHARD K & WENDY 115 KEVIN LONGLEY DR 115 KEVIN LONGLEY DR 1 $ 1 573.69 84 $1 573.69 69 155048002050 MASER DALE K & LAURA J 116 KEVIN LONGLEY DR 116 KEVIN LONGLEY DR 1 $ 1 573.69 84 $1 573.69 70 155048002040 TRAVER RICHARD B JR &BARBARA A 200 KEVIN LONGLEY DR 200 KEVIN LONGLEY DR 1 $1 573.69 84 $1 573.69 71 155048001100 FRIE MARK J 8 PATRICIA A 201 KEVIN LONGLEY DR 201 KEVIN LONGLEY DR 1 $1 573.69 84 $1 573.69 72 155048002030 HAZUKA RICHARD J &JANELLE L 202 KEVIN LONGLEY DR 202 KEVIN LONGLEY DR 1 $ 1 573.69 84 $1 573.69 73 155048001090 SEGLER KENNETH R 203 KEVIN LONGLEY DR 203 KEVIN LONGLEY DR 1 $1 573.69 84 $1 573.69 74 155048002020 OLSON ANTHONY M 8 ANGELA A 204 KEVIN LONGLEY DR 204 KEVIN LONGLEY DR 1 $1 573.69 110 $1 573.69 75 155048001080 LINDENFELSER JASON 8 JENNIFER 205 KEVIN LONGLEY DR 205 KEVIN LONGLEY DR 1 $1 573.69 84 $1 573.69 76 155048001070 DICK STANLEY P 8 GISELE J 207 KEVIN LONGLEY DR 207 KEVIN LONGLEY DR 1 $1 573.69 84 $1 573.69 77 155048002010 CARLSON ROGER A & SONJA R 208 KEVIN LONGLEY DR 208 KEVIN LONGLEY DR 1 $1 573.69 120 $1 573.69 78 155048001060 KANTHAK CONSTANCE R 209 KEVIN LONGLEY DR 209 KEVIN LONGLEY DR 1 $1 573.69 84 $1 573.69 79 155048001050 PETERSON JEFFREY E&TAMARA J 211 KEVIN LONGLEY DR 211 KEVIN LONGLEY DR 1 $1 573.69 84 $1 573.69 80 155048003010 KLEMZ KATHLEEN E 212 KEVIN LONGLEY DR 212 KEVIN LONGLEY DR 1 $1 573.69 309.7 $1 573.69 81 155048001040 KUJAWA ARLENE K 213 KEVIN LONGLEY DR 213 KEVIN LONGLEY DR 1 $1 573.69 84 $1 573.69 82 155048001030 ROBAK KRIS J 215 KEVIN LONGLEY DR 215 KEVIN LONGLEY DR 1 $1,573.69 84 $1 573.69 83 155048001020 HOLTHAUS REBECCA A 217 KEVIN LONGLEY DR 217 KEVIN LONGLEY DR 1 $1 573.69 84 $1 573.69 84 155048001010 LINDENFELSER JOSEPH L & TERESA 219 KEVIN LONGLEY DR 219 KEVIN LONGLEY DR 1 $1 573.69 299.4 $1 573.69 85 155048000010 CITY OF MONTICELLO 1 $1 573.69 322 $1 573.69 86 155500033102 CITY OF MONTICELLO 1 $1,573.69 "` $1 573.69 TOTALS 86.0 ;135,337.29 5,863.40 ;135,337.29 •• The assessment rate for Jerry Liefert Dr & Kevin Longley Dr is calculated based on 50% of the overall costs to mill & overlay the roadway divided by the total number of lots benefiting from the improvements. "`Total front footage for the City of Monticello is included in above parcel. Total cost $270,674.58 Rate 50.00% c6 ' oz_ 0 00 _o_.o~, . co CF-N _ _', ~~ 0 o0j N ._ 1-_: p ~--Cird-~ '. z ~ ~ Q 3 ~ _,__.______.__.....__.___._ O_r- r -- Y/ _ r ~ ~ --Cp --; I ~ ~ ~.- - ~~ ~ V ~•~ ~ - - ~ ~-z ~ ~ i f ~ ~ ~ I --~---I. ^N ~ \ N -_ ~ ---- - W / / O `- N r- ~ i M ~.,\ r f~ ! CO 4' ~~ ~ ~~ I r r W ,. ~ .,y<'~ % ' ~ i ~ r ~ ~ I i ~ ~. ~ ~ ~ -_-~.. ~. ~~ L •<~ r / O ~ CC>-~ ~_ ~ ~ ~ ~ ~ M ~ ~~ ~ _=~ _ _ ~~~ ~ j ~ N ~ ~~ N_t~f> --{ I `/ ~ ~- ~~ -e- ~ O ~ ~ ~ ~ ~~ 10- ~-j ~' ~~ ~ `~ r.~ ~' ~ ~ -tV ~ ~ ~~~ ~ ~ ~ ~ ~ i ~ 1 L ch '~. ~ i i L ~ _ - --- - M ~ `~ , I~ W ~. ., ~\ N ~ ~ ~ ~_ ~ - -fO ~. ., ~ i ! ~ -~- lD ~. ~ r' '! CO !' ~~ ~ ~~~ ~ ~ ~ ~ _ .-p_ i A N ~ ~.~ ~..~ ~ -.._ __. ~ _._ _~' ~ ~~~ % 0 ~~ ~~ _ ~ ~ i / ~ ~ ,, N ~ N ~ ~ _ r ! ~--~ - ,. ~ ~~~ ~, . ~ - _~- _. __ i \ ~ O ~ ~ ~ -~ ~ \N N 1, J O w' N ~. ~~ N ~~~ ~ ~ ~ ~ ~ N ~ ~` ~ ~ l N 1 M ~ ~ N N 'V ~ ~ ~ \ ___ - ~ N •; i ,_- _ -, ~ A -. ._ .. N ~_ ti N N ~ eN- N N ~ r ~ ON N N N N N N -'` ~/~ ~ - li I W N. N a Council Agenda: 8/11/08 8. Consideration of authorizing preparation of Plans and Specs for Kevin Longley Drive, Jerry Liefert Drive and Hawthorne Place North Street Improvements, City Proiect No. 2008-1OC. (BW) A. REFERENCE AND BACKGROUND: On May 27, 2008 the City Council authorized preparation of a Feasibility Report for City Project No. 2008-1OC, which was originally presented as a pavement rehabilitation project for Kevin Longley Drive and Jerry Liefert Drive. At the meeting Council also requested that staff research potential improvements to Hawthorne Place North to address some groundwater issues that are negatively impacting the street. On July 28th Council approved the Feasibility Report for the mill and overlay portion of the project on Kevin Longley and Jerry Liefert Drives, and it was noted that staff would present their research results for Hawthorne Place North to Council on August 11th, along with any recommendations for improvements needed to address the existing groundwater /pavement distress issues. It was also discussed that by adding any Council approved improvements for Hawthorne Place North to City Project No. 2008-1OC, bid prices could be kept to a minimum. Hawthorne Place North was originally constructed in 1991. It was then seal coated in 1995 and crack sealed in 2006. However, much of the pavement section of this street has since deteriorated to the point were extensive alligator cracking had occurred, thereby requiring a total reconstruction of those areas of the pavement section. Based on staff s research it was discovered that the pavement failed due to the presence of groundwater under the street that caused the pavement to crack during freeze-thaw cycles. This occurred because the soils in this area are composed mainly of clay, and the street was constructed with aone-foot sand section that trapped groundwater under it. Attached is a figure showing the proposed improvements to Hawthorne Place North. Staff is proposing to connect an existing drain the outlet south of the street to a drainage structure in the boulevard, thereby intercepting the groundwater before it flows over the curb and onto the street. The drainage structure will then connect to a 6" perforated PVC pipe drain that will be installed 3-feet deep behind the south and west curb lines. This pipe drain will connect to a proposed catch basin at the west end of the cul-de-sac, which will be connected to the existing catch basin in the northwest corner of the cul-de-sac which then drains to the pond to the north. By completing all improvements proposed with this project the City should get at least 30 years of life out of the new pavement section on Hawthorne Place North, and we should get at least another 15 years of useful life out of the pavement sections on Kevin Longley Drive and Jerry Liefert Drive, assuming regular maintenance activities are performed on all the streets. Council Agenda: 8/11/08 A.1 Budget Impact: The estimated cost for the entire project is $326,222.82, which includes a 10% contingency cost and 20% for indirect costs such as legal fees, administration and engineering. The Public Works Department budgeted $125,000 in the 2008 budget for the portion of the project on Kevin Longley and Jerry Liefert Drives which is estimated to cost $270, 674.58. To be consistent with past practices on similar projects City staff recommends assessing the benefitting properties along these streets at 50% of the cost of the improvements. The portion of the project on Hawthorne Place North is needed to correct existing groundwater issues so it is not recommended to assess adjacent properties for these improvements. All costs for this work not covered by the Public Works budget would be taken from the Street Reconstruction fund, which will amount to $65,885.53. It should be noted that all costs have been kept to a minimum by having City staff complete the Feasibility Report, assessment roles, and all pavement striping. A.2 Staff Workload: Should the Council authorize preparation of plans and specs they will be completed by WSB and Associates, which is reflected in the indirect costs. Staff time required to review the plans and specs will be minimal. B. ALTERNATIVE ACTIONS: 1. Motion to authorize preparation of plans and specs for Kevin Longley Drive, Jerry Liefert Drive and Hawthorne Place North Street Improvements, City Project No. 2008- lOC. 2. Motion to deny authorization to prepare plans and specs for Kevin Longley Drive, Jerry Liefert Drive and Hawthorne Place North Street Improvements, City Project No. 2008- 1 OC. C. STAFF RECOMMENDATION: City staff recommends approving Alternative Action No. 1. D. SUPPORTING DATA: Project location map Hawthorne Place North improvements figure Preliminary cost estimate ~+ ,~ -. q r .T~. ~y~ ~:~ Yrc_ ~'Z. ~.. t._~ w w' ..emu. °. ~° c :X~ ...': s ~',>~S" aT S ::i.~ ~k ~` w' S:~~~'S~w. ~~. 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O .-i N M lA l0 N W ~ ,o Z ~O a a Z Council Agenda: 8/11/08 9. City of Monticello GIS System Presentation. (BW /WSB) • A. REFERENCE AND BACKGROUND: On November 13, 2006 the City Council authorized the development and implementation of a City-owned GIS system. Since then staff has worked with WSB and Associates to develop the system, which was recently launched after links to the system were installed on select staff computers this spring. Since such time staff has begun to use this new tool to assist with our daily tasks. As time moves on we are finding that we can use this new tool for various tasks, many of which are yet to be determined. I will perform a brief demonstration of the system to the Council tonight. Following the demonstration, John Mackiewicz with WSB will discuss potential next steps should the Council wish to allow staff to continue with development of the system. A.1 Budget Impact: The cost for this project was $35,010. This amount has been reached and the project will not be developed further until further funds are budgeted for this. As Council may recall, no money was allocated in the budget in 2008 to upgrade the GIS system. However, I have included $28,300 in the Engineering budget for 2009 as I believe there are many potential applications for this system that will result in increased staff efficiency and customer service. • • Council Meeting - 08/11/2008 10. Consideration of having Bolton &Menk, Inc. prepare a long range plan for the Monticello Wastewater Treatment Plant. (J.S.) A. BACKGROUND INFORMATION: On June 28, 2007, the Minnesota Pollution control Agency (MPCA) received a Sanitary Sewer Extension application request for the Monticello Community Hospital Building Addition (this is the cancer facility). Along with this, they received one additional permit request from the City of Monticello for another facility. The MPCA began doing the math for all of the sewer extensions we have done over the past years and determined that they had permitted lines that would see a flow of 3.128 mgd, which is significantly over the current design flow of the existing WWTP. The MPCA, therefore, denied those permits and requested that the City of Monticello provide detailed information about all of the sewer extensions along with a summary of building permits issued and the estimated total flow potential from all sources, along with projects of the rate of growth and flow increases for our WWTP. Additionally, they requested information regarding the expansion of our facility. They sent this request on July 13, 2007. However, it did not reach my desk for several weeks. I made some phone calls to Charlie Wojtysiak at the MPCA and received some additional information regarding their request. I put together a detailed report and sent it to them on August 30, 2007, along with information that the City would pursue a long range comprehensive wastewater treatment facility plan in early 2008. Shortly after receipt of my letter the MPCA released the permit for the sewer connection for the Monticello Hospital Expansion and the other facility. I spoke with Bob Brown of Bolton &Menk regarding doing the wastewater facility plan. After some negotiations Bob agreed to have his company do the plan within four (4) months to complete it by the end of the year at a cost of $18,000. This plan is needed to satisfy the MPCA that we will expand our WWTP prior to running out of capacity. Usually expansion plans and long range plans are put together when city's reach about 85% capacity of their WWTP. If we consider Cargill Kitchens existing wastewater discharge permit, we are almost 94% of capacity. If we do not consider their permit and go on much lower loadings we are above 83% capacity and are only a short time away as well from needing completion of this study. In addition to providing a time table for expansion, the facility plan or long range plan will also allow us to obtain low interest state revolving loan funds as the plan is a requirement prior to submitting a request for loan funds or for implementing any improvements at the WWTP. a. Budget Impact: Money for the plan will come from the Sewer Fund which has adequate funds. b. Staff Workload Impact: This project will impact the Public Works Director's time between 40 to 60 hours and will have some impact on the City Engineer's time as well. Council Agenda - 08/11/2008 B. ALTERNATIVES: The first alternative would be to authorize having Bolton & Menk prepare the long range plan for the Monticello WWTP at a cost of $18,000 to be completed within the next four months. 2. The second alternative would be not to have Bolton & Menk do the long range plan but to prepare an RFP to go out for proposals to several engineering companies. C. STAFF RECOMMENDATION: It is the recommendation of the Public Works Director and City Engineer that the City Council authorize preparation of the long range facility plan by Bolton & Menk at a cost of $18,000 as outlined in Alternative A. Bolton & Menk has significant knowledge regarding the WWTP at this time. I believe their proposal is a good value for the City of Monticello and that they could complete the plan within the four month period of time. They have a better understanding of the treatment plant, and bringing another engineering firm up to speed on the facility would have a bigger impact on staff time and would more than likely cost more. D. SUPPORTING DATA: Copy of the proposal from Bolton & Menk. ~ ~~ --~~ ~ ~tt~ 1 x7 ~~ ,E K ~ j~" ~. try '~" ~ . , ~h))~ ~ h • 1 3 ~;1 ;r. ~~ ~~ ~, e ~~. M a .~+~5 i .,E4-~ ~: Facility Plan . ~, for ~ Wastewater Treatment Plant .. ~ ~~ . f ' Submi#ted bv: BOLTON & MENK, INC. 1900 Premier Drive ' Manka#o, MN 56001-5900 ' July 30, 2008 BO 1_TON 8~ M B N K, I N C_ Consulting Engineers & Surveyors 1960 Premier Drive • Mankato, MN 56001-5900 Phone (507) 625-4171 FAX (507) 625-4177 July 30, 2008 John Simola, Public Works Director City of Monticello 909 Golf Course Rd. Monticello, MN 55362 RE: Proposal for Wastewater Treatment Plant Facility Plan Monticello, Minnesota Dear John, As a follow-up to our discussions, I have enclosed a proposal for preparing a Facility Plan for the Wastewater Treatment Plant. The Facility Plan would evaluate current and future wastewater treatment needs for the City of Monticello. We have already evaluated and developed the current and future needs for the biosolids portion of the wastewater treatment plant. The Facility Plan would incorporate both the liquid and biosolids portions of the wastewater treatment plant into a comprehensive planning document. The Facility Plan is a requirement for obtaining State Revolving Loan funds and must be submitted to the Minnesota Pollution Control Agency for approval prior to implementing any improvements at the Wastewater Treatment Plant. Once you have reviewed the proposal, please call me to discuss any questions or modifications. Thank you. Sincerely, BOLTON & MENK, INC. ~~~~~ _. Robert M. Brown, P.E. Vice President ' RMB:bja Enclosure cc: Paul Saffert, Bolton & Menk -Ramsey MANKATO MN FA IRMONT, MN SLEEPY EYE, MN BURNSVILLE, MN CHASKA, MN WILLMAR, MN • RAMSEY, MN • AMES, IA www.bolton-menk.com An Equal Opportunity Employer ~ TABLE OF CONTENTS ~~~~W SECTION TITLE 1 Project Approach, Work Plan and Schedule 2 Staffing Policy and Project Team 3 Basis for Fees Appendix Resumes ~~~~ PROJECT APPROACH, WORK PLAN AND SCHEDULE Proiect Anuroach The primary goal in developing the Wastewater Treatment Plant Facility Plan is to develop a working plan for meeting the current and future wastewater treatment needs of the City of Monticello. Specific plan objectives include the following: - Meeting regulatory requirements - Planning for capital expenditures to meet the City's growth - Developing both short-term and long-term solutions to the City's wastewater treatment needs - Maintaining and improving system operations - Maximizing the reuse of the existing facility - Developing treatment processes that can treat both domestic and industrial wastewater The work plan outlined in this section is focused on producing a Wastewater Treatment Facility Plan that enables the City of Monticello to meet these goals and objectives. The key methods we propose to ensure that the final product meets the needs of the City are as follows: - Communication with City Staff on a regular basis - Identification of critical decision points for city staff - Internal quality review of technical issues - Provide value engineering Kev Issues A number of key issues have been identified which need to be addressed in the Wastewater Facility Plan. A brief description of these issues is presented in the following paragraphs: Communications - We have worked on numerous communities on wastewater treatment projects, and our communications approach has contributed to the successful implementation of these projects. The communication vehicles that we would use for our project would include: public presentations; meetings and workshops; newsletters; Internet web pages; newspaper articles; and public radio question and answer sessions. It is critical that the public understands the need for the improvements, how the user costs are developed and equitably distributed, and the project schedule. ' We believe that two-way communication of ideas is an essential and often overlooked element in the development and evaluation of engineering solutions. For this reason, Bolton & Menk continually welcomes the client's input throughout all phases of the project. Robert Brown, Project Manager, and Paul ' Saffert, Project Engineer, are the communication links between Bolton & Menk and the client. Actively involving the Project Manager and contact engineer in the day-to-day tasks of the project greatly aids the communication process and facilitates achievement of higher levels of project success, greater client satisfaction, and project effectiveness. Maximize the Potential of Existing Facilities - We would maximize the potential use of the existing wastewater treatment facilities. During tight economic times, it is imperative that municipal wastewater treatment facilities utilize their resources in the most cost-effective manner possible. ~: s - Project Approach, Work Plan and Schedule Industrial Wastewater -The City of Monticello does have a significant industrial user located in the community. Both domestic and industrial wastewater flows and loadings have to be considered in• the evaluation and development of the wastewater treatment facilities. Our team members have extensive experience in treating industrial wastewater. Phasing of Construction - As with any growing area, it is important to construct appropriately sized facilities to accommodate the growth needs of the communities but not to over build. We would develop possible phasing of construction services to ensure that the proposed improvements can be financed by the planned growth. In addition, a phased plan for the proposed treatment facilities would be developed so that treatment of the wastewater is always maintained. Value Engineering -Wastewater treatment facilities hold the greatest potential for cost and operational efficiencies. Through optimum design, the engineer's objective is to reduce initial capital and life-cycle costs while designing a facility geared to longevity, low maintenance and safety, and to meeting budget, schedule and water quality requirements. Where client needs exceed conventional technologies, alternative or innovative solutions are developed. Our project value engineering team will review and evaluate the recommended wastewater treatment process. The primary goals of the value engineering review are as follows: Assess life cycle cost analysis, and provide comments regarding potential alternatives. Evaluate constructability issues in regard to type of construction proposed, potential cost savings based on alternate types of construction, and assessment of construction schedule. Proiect Work Plan The Wastewater Treatment Plant Facility Plan phase work plan is comprised of eleven major work tasks. We have included a graphic presentation of the Wastewater Treatment Facility Plan project schedule, which demonstrates how the various tasks will be implemented. This project schedule, presented at the end of this section, can be adjusted to meet the City's specific schedule needs. A listing of the eleven work tasks are as follows: Task 1 -Project Workshop Task 2 -Project Procedures Manual Task 3 -Land Use and Population Projections Task 4 -Design Consideration and Parameters Task 5 -Evaluation of Existing Wastewater Treatment Facilities Task 6 -Discussion of Treatment Improvements/Alternatives Task 7 -Evaluation of Treatment Improvements/Alternatives Task 8 -Value Engineering Task 9 -Recommendations and Implementation Task 10 -Financial Consideration ' Task 11 -Report Preparation A brief description of the above work plan tasks are provided in the following paragraphs of this section. 1 s t Project Approach, Work Plan and Schedule ' Task 1-Project Workshop A workshop meeting with City staff members as well as key project team members will be held after the Notice to Proceed is issued. The purpose of this workshop is to facilitate the following: receive input from the staff review existing wastewater studies or reports • review existing wastewater treatment system ' review and discuss the wastewater treatment alternatives identification of project information needs • review and discuss project procedure details ' review and discuss project schedules adjustment of the work plan to meet needs of the City of Monticello This workshop sets the stage for the coordination and communication that will take place with the various staff members throughout the project. Task 2 -Project Procedures Manual ' After the project workshop, the preliminary project procedures manual will be prepared. The following major items will be included: project organization chart; project scope; project schedule; wastewater alternatives to be evaluated; quality control; and payment for engineering services. The preliminary project procedures manual will be reviewed by City staff and changes made as necessary. The final project procedures manual will be used as a guide throughout the project to ensure the project is completed in a timely and cost-effective manner. Task 3 -Land Use and Population Projections In this task, a review of the city's land use and population projections for the twenty-year planning period will be performed. This data will be used for development of the future wastewater flow and loadings. Task 4 -Design Consideration and Parameters In this task, the existing wastewater flow and loading data will be reviewed. Based on the existing wastewater flow and loading data, infiltration and inflow analysis, as well as projections for future population, commercial development and industrial growth, the wastewater flow and loadings for the next twenty years will be developed. All of the industrial users will be contacted and asked to provide wastewater flows and loadings for the planning process. Potential future effluent discharge standards will be summarized. Task 5 -Evaluation of Existing Wastewater System This task will evaluate the impact of future wastewater flows and loadings on the existing wastewater system. A complete description and evaluation of the existing wastewater system, including information about the age, condition, design capacity, and treatment capabilities of the wastewater system will be provided. In addition, an analysis of the system's ability to meet future permit requirements, and the location, frequency, and quantity of any bypasses will be performed. The projected life of the existing wastewater system in terms of meeting the city's needs, anticipated fixture design parameter changes, and condition of the physical structure will also be evaluated. A review of the regulatory requirements of the organizations having jurisdiction in regard to construction and operation and maintenance of existing and fixture facilities will be done. Submittal shall be made to these agencies in order for each agency to investigate their participation, required approvals, or permits. ~vrrrt w Project Approach, Work Plan and Schedule Task 6 -Discussion of Treatment Alternatives In this task, all feasible wastewater treatment alternatives will be developed and evaluated. From the evaluation of the feasible alternatives, the most viable alternatives will be evaluated in detail. A description of the treatment alternatives, processes, and techniques for meeting the applicable effluent, water quality, and public health requirements for 5, 10, 15 and 20 years will be presented. Task 7 -Evaluation of Treatment Alternatives In this task, an evaluation of the viable wastewater treatment alternatives developed in Task 6 will be performed. The following items will be considered in the alternative evaluation: construction cost, operation and maintenance cost, mitigation cost, equipment replacement costs and salvage cost; present and future environmental, social and economical needs of the community relative to wastewater treatment; regulatory permit requirements; a site assessment of the existing soil and groundwater conditions; reliability and flexibility of the alternatives; future expansion capabilities; impact on existing trunk sewer interceptors and interim treatment operations to meet short-term requirements. Task 8 -Value Engineering Review The value engineering team will review and evaluate the Facility Plan. Primary goals of the value engineering review are as follows: • Evaluate selection of wastewater treatment processes. Assess life cycle cost analysis, and provide comments regarding potential alternatives. • Evaluate constructabilityisues in regard to type of construction proposed, potential cost savings based on alternate types of construction, and assessment of construction schedule. ^ A memorandum summarizing the results of the value engineering process will be prepared for review. ' Task 9 -Plan Selection and Implementation Based on the cost, environmental and operational considerations evaluated in the previous tasks, a wastewater treatment alternative will be recommended, and an implementation plan for the recommended alternative will be prepared. The implementation plan will include improvements necessary to meet short- term requirements as well as the long-term needs of the City. Wastewater user rates and impacts on the users will be determined for the selected alternatives. Task 10 -Financial Coordination The project staff will provide technical information such as capital and operating cost opinions and descriptions of the project for use by the City of Monticello and its financing consultants in preparation of loan applications, bond sales, and related financing activities. Out project staff is very familiar with the various funding alternatives, especially with the State Revolving Loan Program for wastewater system improvements and has established an excellent working relationship with the funding agency staff members. Task 11-Report Preparation In this task, the information gathered in the previous tasks will be presented in a written report. Copies of the preliminary design report /feasibility plan will be submitted to the City of Monticello, Minnesota Pollution Control Agency (MPCA), and other appropriate agencies for review and comments. We will attend a public hearing, and present the feasibility study to the public. At the public hearing, information 1 L~ ~Y~~ Project Approach, Work Plan and Schedule ' will be presented on the various treatment alternatives considered, the reasons for choosing the selected alternative, the location of the proposed project site, and the estimated sewer service charges. A summary of the information presented and public comments received at the public hearing will be provided to the MPCA. Adjustments will be made to the report based on the public hearing and meet with the city council to present the report and obtain the city council's approval by resolution. Copies of the Wastewater Treatment Facility Plan, as needed, with public hearing information will be provided to the MPCA for 1 approval. 1 J ' ~Y~~~ Project Approach, Work Plan and Schedule FIGURE 1 PROJECT SCHEDULE Wastewater Treatment Plant Facility Plan Monticello, Minnesota PROPOSED PROJECT SCHEDULE Time onths) August 2008 Sept. 2008 Oct. 2008 Nov. 2008 1. Project Workshop 2. Project Procedures Manual 3. Land Use and Population Projections 4. Design Consideration and Parameters 5. Evaluation of Existing Wastewater Treatment Facilities 6. Discussion of Treatment Improvements/Alternatives 7. Evaluation of Treatment Improvements/Alternatives 8. Value Engineering 9. Recommendations and Implementation 10. Financial Coordination 11. Report Preparation STAFFING POLICY AND PROJECT TEAM ' riavr~e~w ' Staffing Policy It is Bolton & Menk's policy to staff all major projects utilizing a team approach, with close coordination between the client and the team maintained at all times. A structured team is assembled from our own organization of experienced professionals along with specialized expertise from other firms. The team assembled for this project is designed to provide excellent management, technical review, ' analytical evaluations, cost-effective design consideration, construction management services and operational services abilities, combined with proven experience. Project Team A concise summary of qualifications for key project team members is presented in the following paragraphs of this section. Detailed education and experience biographies for these project team members are contained in Appendix B of this proposal. PROJECT MANAGER Robert M. Brown, P.E. holds a B.S. degree in Civil Engineering, an M.S. degree in Sanitary Engineering, and an MBA degree. Mr. Brown is a registered professional engineer in the states of Minnesota, South Dakota, Iowa, North Dakota, Idaho, Montana, Virginia, Nebraska, Wisconsin, Kentucky and Tennessee. The major goals of the Project Manager and Principal Project Engineer are to provide overall technical supervision, administration and coordination of the work. Mr. Brown would be responsible for directing the project approach, making recommendations, monitoring the progress of the project, meeting deadlines, assuming cost control of the total effort, assuring that qualified staff are available for the project and coordinating all meetings with the City staff members, as well as any affected State and other agencies. Mr. Brown is the Vice President of Bolton & Menk and is responsible for the technical supervision and management of the environmental division. He has more than 25-years of experience in the planning and design of industrial and municipal water and wastewater facilities, water pilot testing studies, construction management of water and wastewater facilities, design of computerized control systems for water and wastewater systems, and civil construction work. Mr. Brown has successfully managed over 100 water and wastewater planning, design and construction projects during the last ten years. These projects included the use of advanced treatment technologies in the design of the Northfield, St. Peter and Shakopee Mdewakanton Sioux Community advanced technologies wastewater treatment facilities. Mr. Brown was the project manager for the evaluation and design of the City's wastewater treatment biosolids facility. PROJECT ENGINEER Paul Saffert, P.E. is a registered professional engineer responsible for a broad range of environmental projects in both the municipal and industrial fields. Mr. Saffert holds a B.S. degree in Civil Engineering and an M.S. degree in Environmental Engineering. His experience includes planning and feasibility studies, design, construction management and observation, existing unit process evaluation and facility operations services for water and wastewater treatment facilities. Mr. Saffert has successfully prepared over 10 wastewater treatment facility plans for Minnesota communities during the past five years. Mr. Saffert was the project engineer for the evaluation and design of the City's biosolids treatment process. ~n~~ Staffing Policy and Project Team PROFESSIONAL TECHNICAL STAFF The major duties of the Professional Technical Staff are to assist the Project Manager and Project Engineer in performing the detail analysis and evaluation, and design and construction engineering services required for the project. A summary of the qualifications of key professional technical staff is presented below. Gregory L. Sindt, P.E. holds a B.S. degree in Civil Engineering, an M.S. degree in Sanitary Engineering, and is a Ph.D. candidate in Environmental Engineering. Mr. Sindt is a Principal Environmental Engineer at Bolton & Menk, Inc. with over 25 years of experience. He has been involved in the planning and design of over 100 industrial wastewater treatment, municipal water and wastewater treatment projects. Mr. Sindt performs wastewater treatment process designs and coordinates mechanical, structural and control design activities. His educational background includes extensive chemical engineering and business administration course work, in addition to basic civil and sanitary engineering curricula. A listing of the various industrial clients that Mr. Sindt has worked with is as follows: ^ ADM, Inc. Green Giant/Pillsbury Agriprocessors Company American Meat Protein Corp. 1BP/Tyson Foods, Inc. APC Indiana Packers Corp. Armour Fresh Meats Inland Protein Associated Milk Producers Jackpot Junction, Morton Inc. Kraft Foods Blue Earth Rendering Kruger Commodities Company Lakeside Foods Boyer Valley Co. LeSueur Cheese Brown Printing Company Company/Davisco Burke Corp. Marigold Foods Company Cedarlane Foods McCain Foods USA Chamness Mendota Agri-Products Chef America Michael Foods/M.G. Coca-Cola Enterprises, Inc. Waldbaum ConAgra Michael Foods/Papetti's Downs Foods Mid American Dairies ' Eagle Tanning Co. Minnesota Corn Processors EnScan Monfort, Inc. Excel, Inc. National Beef Faribault Foods, Inc. National By-Products Farmland Foods, Inc. Northern Lights Foods Feed Energy Company Oscar Mayer/Louis Rich Co Fresh Mark, Inc. Packerland Packing Co. ' Frito-Lay, Inc. PictSweet Pillsbury Company Proliant/Hilhnar Cheese Rahr Malting Co. Ruiz Foods Schwan's Sales Enterprises, Inc. Seaboard Farms Seneca Foods Smithfield Foods Sterling Capital, Ltd./Acadian Fine Foods The Blueside Companies, Inc. Tino's Div. (Better Baked Pizza) Tony Downs Foods Trail's Best/Sara Lee Tyson Foods, Inc. United Foods Corp. Valley Queen Cheese Weigh-Tronix Wells' Dairies, Inc. Western Lake Sanitary Sewer District -Duluth, Minnesota Winthrop Mid-American Dairy Worthington Rendering Co. Mr. Sindt's expertise and experience with a variety of industrial clients will expedite the analysis for the wastewater treatment facility process alternatives. Mr. Sindt will be performing the on-site industrial ' ~„~,n,,,, Staffing Policy and Project Team ' Herman Dharmarajah, Ph.D., P.E. has a B.S. degree in Civil Engineering and an M.S. and Ph.D. in Environmental Engineering. Dr. Dharmarajah is a Principal Environmental Engineer at Bolton & Menk, Inc. with over 20-years of experience in the planning and design of water and wastewater systems. ' Dr. Dharmarajah has performed the hydraulic analysis and process design for over 20 wastewater treatment facilities within the past 10 years, including: North Mankato; Arlington; Comfrey; Jackson; Red Wing; and New Ulm, Minnesota. He also has extensive experience with development of water treatment facilities. Most recently, he was the lead investigator for arsenic removal for facilities in Cosmos, Hanley Falls, New Auburn and Stewart, Minnesota. He also supervises and provides technical assistance to staff design engineers, designers, drafting personnel and construction management staff. Sheldon Sorensen, P.E., of Barr Engineering, has been involved in the design and evaluation of instrumentation and controls for wastewater treatment, water treatment, and power generation facilities throughout his career. Mr. Sorensen's experience includes a variety of industrial and municipal projects, and analysis, design and construction phase services on more than 200 water treatment, pumping, and wastewater treatment plants. These have included generator systems, real time process controls, motor control centers, and a variety of other systems. Mr. Sorensen has worked on all of the City's biosolids wastewater treatment improvement projects. Tom Wentz, P.E., will be responsible for the design of mechanical building systems, coordinating the mechanical design with the other design disciplines and with the building's owner, overseeing the preparation of the mechanical construction drawings, preparing the mechanical construction specifications and observing the mechanical construction. The scope of mechanical engineering services provided includes: consulting, design, construction inspection, energy studies, feasibility studies, reports and technical assistance to legal counsel. William P. Lehnertz, P.E., of LS Engineers, has over 20 years of experience in structural engineering. He has been the structural engineer for water treatment projects for Bolton & Menk, Inc. for the last 17 years. Mr. Lehnertz will provide the structural evaluation, review and design for the project. Jeffrey Rapp, AIA, CID, CSI, of Wilkus Architects, Inc., has over 20 years of experience in management, design, contract documents, construction, and construction observation. Jeff s architectural background is diverse. Jeff spent five years on the staff of a nationally recognized architectural design firm and two years with a regional design build firm. Before joining Wilkus Architects, Jeff spent over five years as the Director of Design for a successful restaurant management company and assisted in their development from seven stores to over 100 stores in eighteen states. Chuck Pettipiece has assisted communities in achieving their community planning and development goals for over 20 years. Funding requests for grants and loans have totaled over $32 million since 1986 -with extensive experience in the Small Cities Development Program and the State Revolving Loan Fund - helping communities benefit through owner occupied housing/rentaUand commercial rehabilitation, replacement of deteriorated infrastructure and new infrastructure facilities. Past utilization of numerous programs has also led to a timely recognition of which programs best meet an identified need. A broad planning background has also helped in developing workable comprehensive plans, implementing ordinances, and has served to bring together diverse interests in plans that reflect the overall community needs. ,,,a„rrt,,,, Staffing Policy and Project Team ' PROJECT VALUE ENGINEERING REVIEW TEAM Gordon Culp, P.E., is a principal of Smith Culp Consulting and has more than 40 years of experience in ' the study, evaluation, design, operation and management of water and wastewater treatment facilities. He has authored nine textbooks and over 70 technical papers. His diverse project background encompasses a wide range of liquid and sludge treatment processes and water quality aspects. ' Mr. Culp co-authored the following reports for the U.S. Environmental Protection Agency: ^ Value Engineering Workbook for Construction Grants Projects (1979 edition). The workbook formed the basis for VE studies performed under the EPA Construction Grants Program, and it presents ' VE procedures that are specifically oriented toward studies on wastewater treatment facilities. ^ Value Engineering -Case Studies and Formats for Proposals and Reports. This project involved detailed evaluation of five VE studies to determine the strengths and weaknesses of the various ' approaches used and to evaluate the merit of the specific recommendations made in each VE study. • Recommendations from Value Engineering Studies on Wastewater Treatment Works. This study ' summarizes the best recommendations or ideas from 93 completed VE reports and evaluates the effectiveness of the program. Mr. Culp has been the value engineering (VE) team coordinator or team member on many VE projects. Projects have included wastewater treatment plants, involving both phosphorus and nitrogen removal, rehabilitation of 100-year old brick sewers, secondary treatment plants ranging from 1 mgd (Red River, NM) to 400 mgd (Seattle, WA), and a wide variety of sludge handling facilities. He combined his technical experience, a graduate degree in applied psychology, and his Total Quality Management training to co-author in 1992 the textbook Managing People (Including Yourse~ for Project Success. This training and experience has also contributed to his success in managing projects, as a management consultant and in facilitation of various meetings and workshops. BASIS FOR FEES ravr~ceiw The cost for preparing a Wastewater Facility Plan would be approximately $50,000 to $60,000. However, since we have performed the evaluation of the wastewater treatment biosolids portion already, we would prepare the Facility Plan and work tasks outlined in Section 1 for a lump sum amount of $18,000. ROBERT M. BROWN, P.E.. Environmental Division Manager Principal Engineer EDUCATION M.S. Degree Sanitary Engineering Iowa State University B.S. Degree Civil Engineering South Dakota State Univ. Masters Degree Business Administration Mankato State University Graduate (Basic and Advanced courses) U. S. Army Engineering School Graduate, U.S. Army Command & General Staff College REGISTRATION Registered Professional Engineer, Minnesota, Iowa, South Dakota, North Dakota, Idaho, Montana, Virginia, Nebraska, Wisconsin, Kentucky and Tennessee ORGANIZATIONS American Society of Civil Engineers American Water Works Association Water Environmental Federation Minnesota Society of Professional Engineers National Society of Professional Engineers American Arbitration Association American Society of Military Engineers Rural Water Association South Dakota Water and Wastewater Association Minnesota Wastewater Operators Association SUMMARY Mr. Brown is responsible for the technical supervision and management of sanitary/environmental projects for Bolton & Menk, Inc. He has more than thirty-four years of experience in the planning and design of civil and sanitary/environmental projects. His background includes planning and design of municipal water and wastewater facilities, water pilot testing studies, water and wastewater rate studies, design of industrial pretreatment facilities, planning and design of roads and hydraulic structures for a county highway department, and civil construction work with the Corps of Engineers. He has been involved with the preparation and administration of federal grant applications, as well as with business development and related client communications. EXPERIENCE BOLTON & MENK, INC. 1983 TO PRESENT Mr. Brown is a Vice President of Bolton & Menk, Inc. and manages the company's Environmental Division. Mr. Brown is responsible for the management, administration and quality control of all environmental projects performed by the company staff. He has been the principal engineer for the planning, design and construction management on a variety of municipal and industrial wastewater and water treatment facilities and associated work. Wastewater Proiects Mr. Brown has completed over 75 wastewater treatment-planning studies. The recommendations of these studies have resulted in the implementation of a variety of wastewater treatment improvements. Mr. Brown's municipal and industrial treatment design experience includes mechanical treatment facilities, stabilization pond facilities, industrial pretreatment facilities, land application systems, and biosolids treatment facilities. These projects ranged from treating a population equivalent of 200 to over 200,000. Mr. Brown was the Project Manager for the first Biological Aerated Filter (BAF) wastewater treatment facility in Minnesota. Several Class A biosolids treatment technologies including ATAD, RDP and heat drying have been implemented under Mr. Brown's supervision. Mr. Brown's experience also includes regional wastewater treatment facilities, on-site wastewater treatment systems, construction management services, regulatory agencies, permitting and coordination, user rate analysis, pilot plant studies, and the development of public information programs. ROBERT M. BROWN, P.E. Environmental Division Manager Principal Engineer Water Proiects Mr. Brown's water related projects include the planning, design and construction management of over 100 water treatment facilities, ground water and surface water supplies, water storage facilities and distribution systems. Mr. Brown's water treatment experience includes the designs of gravity, pressure and reverse osmosis facilities. These facilities range from 200,000 gallons per day to over 7.5 million gallons per day and include both ground water and surface water treatment facilities. The water storage facilities that Mr. Brown has designed range from 100,000 gallons to 1,000,000 gallons. Mr. Brown's experience also includes the development of ground water and surface water supplies, construction management services, regulatory agencies permitting and coordination, water distribution system analysis, user rate analysis, pilot plant studies, and the development of public information programs. PRIOR EXPERIENCE -1973 TO 1983 A summary of Mr. Brown's experience prior to joining Bolton & Menk, Inc. is presented in the following section. Iowa State University, Ames, Iowa. Mr. Brown was a graduate research assistant while attending graduate school at Iowa State University. Mr. Brown's research included the analysis of particle matter contained in the finished water supply from various surface water treatment facilities located in Iowa. Montgomery Watson Consulting Engineers, Boise, Idaho (formerly J.M. Montgomery Consulting Engineers). Mr. Brown was a senior project engineer. Mr. Brown's position as Senior Engineer involved the planning and design of both water and wastewater facilities. Mr. Brown served as project engineer for the expansion of the Missouri River Water Treatment Plant for the City of Helena, Montana. The project included pilot testing studies, predesign reports, and design and specifications. ICBM, Inc. Consulting Engineers, Redwood Falls, Minnesota. Mr. Brown was a project engineer. This position involved work with business development and related client communications, as well as preliminary studies, financial estimates, and design of water and wastewater facilities. Redwood County Highway Department, Redwood Falls, Minnesota. Mr. Brown served as Assistant County Engineer. In his position as Assistant County Engineer, Mr. Brown was involved with work on hydraulic analyses for bridge structures, planning, construction and maintenance of all roads and structures under the jurisdiction of the department, and various reports for the department head or County Court. U.S. Army Officer, U.S. Army Corp of Engineers, Various Locations in U.S. and Europe. Mr. Brown served as a U.S. Army Officer in the U.S. Army Corp of Engineers. Mr. Brown was assigned to an engineering battalion in West Germany and performed work on construction projects. Mr. Brown served as Company Commander within an engineering battalion. He coordinated maintenance and personnel matters with seven staff sections and was responsible for personnel assistance to 181 men and for the maintenance of 68 vehicles worth $1,000,000. 1 ~~ 1 i~ PAUL SAFFERT, P.E. Project Manager EDUCATION ^ M. S. Degree Civil and Environmental Engineering South Dakota State University B.S. Degree Civil Engineering South Dakota State University w REGISTRATION Registered Professional Engineer -Minnesota SUMMARY Mr. Saffert is a registered professional engineer responsible for a broad range of environmental projects in both the municipal and industrial fields. His experience includes planning and feasibility studies, design, construction management and observation, existing unit process evaluation and facility operations services for water and wastewater treatment facilities. EXPERIENCE ENVHtONMENTAL ENGINEER -BOLTON & MENK, INC. Mr. Saffert has been involved in the planning, design, construction management and operations for the following water and wastewater projects. Wellhead Protection Plans ' ORGANIZATIONS Mr. Saffert has had experience in preparing Part 2 Wellhead American Society of Civil Protection Plans for the Cities of Northfield, Paynesville, and Blue Engineers Earth, Minnesota. National Society of Professional Engineers American Water Works Association Water Environment Federation Phi Kappa Phi -Honor Society City of Annandale, Minnesota Water Treatment Facilities Gravity Filters Iron and Manganese Removal City of Long Prairie, Minnesota Wastewater Treatment Facilities Activated Sludge City of Staples, Minnesota Wastewater Lift Station Flow Monitoring Submersible Lift Station City of Hampton, Minnesota Water Treatment Facilities New Well Construction, Chemical Addition City of Wadena, Minnesota Water Treatment Facilities Gravity Filters, Iron and Manganese Removal City of Waconia, Minnesota Water Treatment Facilities Gravity Filters, Iron and Manganese Removal PAUL SAFFERT, P.E. Project Manager City of Northfield, Minnesota Water Storage Facilities 1 Million Gallon Elevated Storage Tank Wellhead Protection Plan Water Distribution System Analysis/Modeling City of Watertown, Minnesota Main Wastewater Lift Station Wastewater Improvements Submersible Lift Station City of Big Lake, Minnesota Environmental Assessment Wastewater Improvements City of Jordan, Minnesota Wastewater Treatment Improvements Activated Sludge City of Northfield, Minnesota Wastewater Treatment Improvements Biosolids Handling Facilities PRIOR EXPERIENCE A summary of Mr. Saffert's experience prior to joining Bolton & Menk, Inc. full time is presented in the following section. South Dakota State University, Brookings, South Dakota. Mr. Saffert was a graduate research assistant with attending graduate school. Mr. Saffert's research and thesis was on enhanced coagulation of Total Organic Carbon in surface drinking water sources in South Dakota. South Dakota State University, Brookings, South Dakota. Mr. Saffert was a student operator/laboratory technician at the Brookings Municipal Wastewater Facility. His responsibilities included routine checks on operation, testing to report for NPDES permitting and scheduling and management of other student operators. 1 u i 1 1 1 ii I'~ Bolton & Menk, Inc., Mankato, Minnesota Mr. Saffert was a student engineer for six summers and his duties included resident observation, construction staking, surveying, material testing and quality assurance. GREGORY SINDT, P.E. Principal Environmental Engineer EDUCATION SUMMARY B.S. Degree Mr. Sindt is a project manager for municipal and industrial water Civil Engineering and wastewater projects for Bolton & Menk, Inc. and has more than Iowa State University 27 years of experience. He has been involved in several industrial wastewater treatment, municipal water and wastewater treatment M.S. Degree projects. His educational background includes extensive chemical Sanitary Engineering engineering and business administration course work, in addition to Iowa State University basic civil and sanitary engineering curricula. REGISTRATION Registered Professional Engineer -Iowa, Minnesota, Illinois, Nebraska, Kansas, Indiana, Wisconsin, Michigan, North Carolina, and Arizona ORGANIZATIONS ' American Meat Institute - Environmental Committee Fats and Proteins Research Foundation -Research Committee National Renderers Association American Society of Civil Engineers (ASCE) National Society of Professional Engineers (NSPE) American Institute of Chemical Engineers American Water Works Association ' Water Environment Federation HONORS & AWARDS Sigma Xi Tau Beta Pi Chi Epsilon Phi Kappa Phi EXPERIENCE Mr. Sindt has been project manager, project engineer, or technical review engineer on the following major environmental engineering projects: • Agriprocessors, Inc. - Postville, Iowa Wastewater treatment facilities design, permit negotiations Anaerobic lagoon, activated sludge, chlorine disinfection Kosher beef and poultry processing waste • AGD -Cordova, Argentina Wastewater treatment facility evaluation Soybean oil processing waste • APC/Proliant -Harlan, Iowa Wastewater treatment facility evaluation, permit negotiation, vegetable oil processing waste Anaerobic lagoon, facultative lagoon Animal byproducts processing waste • AMPI -Rochester, Minnesota Waste reduction study, DAF pretreatment pilot study Cheese and fluid milk bottling waste • American Water Works Association Research Foundation National study of surface water treatment plants ($250,000) Detailed review of design and operation of 50 surface water treatment facilities throughout the United States and Canada • Blue Earth Rendering (Darling) -Blue Earth, Minnesota Wastewater treatment facility expansion Activated sludge (nitrification) Annual byproducts plant waste GREGORY SINDT, P.E. Principal Environmental Engineer • Burke Corporation - Nevada, Iowa Wastewater user agreement negotiation Pretreatment facility design, DAF with chemical pretreatment Pizza topping manufacturer • Bratney Companies -Marcus, Iowa Wastewater treatment evaluation NPDES permitting issue review Biodiesel production waste • Cargill, Inc -Des Moines, Iowa Wastewater pretreatment facility evaluation Soy oil processing waste • Cedar Lane Foods -Cason, California Waste reduction study, city permit evaluation Prepared foods plant waste • Chef America/Nestle - Mt. Sterling, Kentucky Wastewater pretreatment system, waste reduction studies Dissolved air flotation, activated sludge Prepared foods (Hot Pockets) waste • City of Atkins, Iowa Wastewater facility plan Aerated lagoons • City of Appleton, Minnesota Industrial wastewater agreement and permit negotiation Whey processing waste • City of Belmond, Iowa Water treatment facility study and design Lime softening process • City of Belmond, Iowa Wastewater treatment facility upgrade Rotating biological contactors, anaerobic digestion • City of Blue Earth, Minnesota ' Wastewater treatment facility expansion ($3.4 million) Activated sludge (nitrification), anaerobic digestion GREGORY SINDT~ P.E. Principal Environmental Engineer ' • City of Calmar, Iowa Wastewater treatment study, design and grant application Trickling filter, activated sludge, and anaerobic treatment ~ High strength egg processing waste • City of Ellsworth, Iowa ' Water treatment facility design Iron removal • City of Kanawha, Iowa Water treatment study and modifications Iron removal • City of Lake Crystal, Minnesota Wastewater treatment facilities ($3.2 million) Rotating biological contactor, anaerobic lagoons • City of Lenox, Iowa/Michael Foods Wastewater treatment facility upgrade ($4.6- million) Activated sludge High strength egg processing waste ' • City of LeMars, Iowa Wastewater treatment facility upgrade ($8 million) Roughing filters, trickling filters, activated sludge, anaerobic digestion High percentage dairy waste mixed with domestic waste • City of Northwood, Iowa ' Water treatment facility design Iron removal, concrete filters • City of Webster City, Iowa Wastewater treatment facility upgrade ($5.0 million) Rotating biological contactors, trickling filter, and anaerobic digestion • City of Zearing, Iowa Water supply system study and grant application Iron removal and softening • Clausen Koch/APC - Sublette, Kansas Anaerobic lagoon, aerated lagoon, land application Blood protein processing waste • ConAgra/Armour Fresh Meats -Nampa, Idaho Wastewater treatment facility expansion, activated sludge process, grit pit design Beef slaughter plant waste GREGORY SINDT, F.E. Principal Environmental Engineer • ConAgraBerliner and Marx -South Bend, Indiana Wastewater treatment facility engineering study, activated sludge process , Veal slaughter plant waste • ConAgra/Monfort -Greeley, Colorado 1 Wastewater treatment facility evaluation anaerobic lagoons, activated sludge Beef and lamb slaughter plant waste ' • ConAgra/Tribune Rendering -Tribune, Kansas Wastewater treatment facility design, anaerobic lagoons Rendering plant waste • Chamness Technology, Inc. - Eddyville, Iowa 000 tons/year) Industrial composting facility design (100 , • Eagle Tanning/Eagle Ottawa Leather -Waterloo, Iowa Pretreatment facility design , Sulfide oxidation, primary clarification, filter press sludge dewatering Tannery waste • EXCEL -Dodge City, Kansas Sludge drying and disposal system Beef slaughter facility waste ' • Fair Oaks Farms -Pleasant Prairie, Wisconsin DAF pretreatment process evaluation and design ' Cooked meat product waste • Farmland Foods -Crete, Nebraska ' Wastewater treatment facility expansion, activated sludge process Pork slaughter plant waste • Farmland Foods, Denison, Iowa , Wastewater treatment facility evaluation Anaerobic lagoons, roughing filters , Pork processing waste • Farmland Foods -Monmouth, Illinois NPDES permit negotiation and evaluations (TDS with chloride) Wastewater treatment study City agreement negotiation Pork slaughter and processing waste , • Faribault Foods - 3 plants in Midwest Vegetable process waste treatment, land application Waste reduction studies GREGORY SINDT, P.E. Principal Environmental Engineer • Feed Energy Company -Des Moines, Iowa Waste reduction study, city permit negotiation and pretreatment studies Dissolved air flotation, pH control Vegetable oil processing (soap stock acidulation) waste • Harris Beef Ranch Company -Selma, California Wastewater treatment study Waste reduction study Beef slaughter and processing waste • IBP, Inc. -Columbus Junction, Iowa Wastewater treatment facility expansion ($2.0 million) Activated sludge (nitrification) Pork slaughter facility waste • IBP, Inc. -Dakota City, Nebraska ' Sludge dewatering study and prototype drying lagoon demonstration study Beef slaughter plant waste ' • IBP, Inc. - Joslin, Illinois Tertiary wastewater filtration ($1.5 million) Beef slaughter facility waste • IBP, Inc. -Lexington, Nebraska Wastewater treatment facility ($7.0 million) Activated sludge (nitrification), anaerobic lagoons Beef slaughter facility waste • IBP, Inc. -Madison, Nebraska Wastewater treatment facility design Anaerobic lagoons, activated sludge process Pork slaughter plant waste • IBP, Inc. -Storm Lake, Iowa Wastewater treatment facility expansion ($2.5 million) Activated sludge (nitrification), anaerobic lagoons Pork slaughter facility waste Iowa State University Agronomy Farms -Ames, Iowa Pesticide disposal pit closure plans • IBP, Inc. -Tama, Iowa Wastewater treatment facility design Anaerobic lagoons, anoxic, activated sludge, chlorine disinfection Beef slaughter plant waste GREGORY SINDT, P.E. Principal Environmental Engineer • Kraft -Rupert, Idaho Waste reduction study, monitoring, and pH control station design Evaluation of City of Rupert Wastewater Treatment Plant Cheese plant waste • Kraft -Black Food, Idaho Waste reduction study, evaluation of City user agreement Cheese plant waste • Kruger Commodities -Hamilton, Michigan Wastewater treatment facility ($4.0 million) Activated sludge, anaerobic reactor Animal by-products plant • Kuhni & Sons - Nephi, Utah Wastewater treatment study NPDES permit evaluation Rendering, plant wastewater • LeSueur Cheese Company -LeSueur, Minnesota Wastewater pretreatment process ($1.7 million) Activated sludge process and pH control Cheese plant waste • Michael Foods -Elizabeth, New Jersey Wastewater treatment agreement review, waste reduction study Egg processing waste • Michael Foods/Kohler Mix - Klingerstown, Pennsylvania Wastewater treatment facility evaluation Egg processing and ice cream mix manufacturing plant wastes • Michael Foods/Northern Star - St. Paul, Minnesota Wastewater pretreatment facility evaluation Anaerobic biological treatment Potato processing waste Michael Foods/M.G. Waldbaum -Wakefield, Nebraska Wastewater treatment study and treatment facility design ($12 million) Egg processing waste 1 L i 1 n 1 1 i~ • Michael Foods/M.G. Waldbaum -Gaylord, Minnesota Wastewater treatment facility design Activated sludge, chlorine disinfection, phosphorus removal Egg processing waste GREGORY SINDT, P.E. Principal Environmental Engineer • Mendota Agri-Products -Mendota, Illinois Wastewater treatment facility design Dissolved air flotation, anaerobic lagoon, facultative lagoon, land application Restaurant grease and rendering plant wastes • Mini Bruno -Caracas, Venezuela Wastewater treatment facility study and operations review (2 plants) Rendering plant waste • Minnesota Department of Agriculture Feasibility study on collection and treatment of livestock (manure) and high strength industrial wastes • National By-Products Company -Berlin, Wisconsin Waste reduction study, permit negotiation, wastewater treatment facility design Dissolved air flotation, anaerobic lagoon, activated sludge, land application Rendering plant waste • National By-Products Company -Clinton, Iowa Wastewater pretreatment facility design Dissolved air flotation, activated sludge Rendering plant waste • National By-Products Company- Denver, Colorado Waste reduction study, City permit negotiation, pretreatment facility design Dissolved air flotation Rendering plant waste • National By-Products Company -Des Moines, Iowa Waste reduction study, City permit negotiation, pretreatment facility design Dissolved air flotation Rendering plant waste • National By-Products Company -Garden City, Kansas Waste reduction study, treatment facility design, lagoon closure plan Anaerobic lagoon, activated sludge, evaporation lagoon Rendering plant waste • National By-Products Company -Mason City, Illinois Waste reduction study, pretreatment facility improvements Dissolved air flotation, activated sludge Rendering plant waste • National By-Products -Wichita, Kansas Waste reduction study, City permit negotiation, pretreatment facility design Dissolved air flotation Rendering plant waste GREGORY SINDT~ P.E. Principal Environmental Engineer • North Star Foods - St. Charles, Minnesota Wastewater pretreatment evaluation City permit negotiation Cooked meat products waste ' • Oscar Mayer/Louis Rich -West Liberty, Iowa Waste reduction study, pretreatment and DAF bench study, evaluation of City of West Liberty wastewater treatment facility ' Turkey processing waste • Packerland - Hospers, Iowa Waste reduction study, City permit negotiation Dissolved air flotation pilot study Beef slaughter plant waste • Pictsweet Mushroom Farms -Salem, Oregon Waste reduction study, City permit review, pretreatment study , Mushroom production and processing waste • Pillsbury Company -Glencoe and LeSueur, Minnesota ' Vegetable processing waste treatment Aerated lagoons, land application ' • Proliant -Adel, Wisconsin Wastewater treatment facility evaluation Dissolved air flotation, activated sludge Dairy products and whey processing waste • Proliant Biologicals -Boone, Iowa ' Waste treatment evaluation, City permit negotiation Blood protein processing waste Iowa tton -Denison and L C V ll /B P li , y ompany oyer a ey • ro ant Animal by-products waste treatment Dissolved air flotation, biological treatment, land application • Proliant/Hilmar Cheese Co. -Hilmar, California Waste reduction study, wastewater treatment facility evaluation Dissolved air flotation, activated sludge, anaerobic treatment Cheese and whey products waste • Rater Malting -Shakopee, Minnesota Wastewater treatment facility evaluation, sludge dewatering study Activated sludge (SBR) process, tertiary filtration Malting plant waste GREGORY SINDT, P.E. Principal Environmental Engineer • Ruiz Food Products -Denison, Texas Wastewater pretreatment facility design City agreement negotiation ' Mexican foods plant waste • Ruiz Food Products - Dinuba, California Wastewater pretreatment facility design, dissolved air flotation Mexican foods plant waste ' • Schwan's Sales Enterprises -Marshall, Minnesota Pretreatment facility design, City of Marshall Wastewater treatment facility evaluation Ice cream and prepared foods manufacturer plant wastes • Seneca Foods -Glencoe, Minnesota Wastewater treatment facility and biosolids disposal evaluation ' Vegetable processing waste • Todd & Sargent/REG -Ten locations throughout the United States ' Wastewater pretreatment facility design Biodiesel production waste • Tony Downs Foods -City of Madelia, Minnesota Waste reduction study, pretreatment facility and City treatment facility evaluation Dissolved air flotation, activated sludge Poultry processing plant waste • Tyson Foods, Inc. -Dakota City, Nebraska Denitrification facility upgrade Beef slaughters and tannery waste • Tyson Foods, Inc. - Goodlettsville, Tennessee Wastewater pretreatment system operation evaluation DAF with chemical pretreatment Case treatment meat processing waste • Tyson Foods, Inc. -Lexington, Nebraska Denitrification facilities upgrade Beef slaughters waste Tyson Foods, Inc. -Perry, Iowa Wastewater treatment facility study and design DAF, slow equalization, roughing filter, activated sludge • Tyson Foods, Inc. -Storm Lake, Iowa Denitrification facility upgrade Pork slaughter facility waste GREGORY SINDT, P.E. Principal Environmental Engineer Value Engineering Services -Team Member City of Petaluma, California -wastewater treatment facility City of Mankato, Minnesota -wastewater treatment facility City of Champlin, Minnesota -water treatment facility Green Lake, Minnesota Sanitary District -wastewater treatment facility City of Belle Plaine, Minnesota -wastewater treatment facility City of Barstow, California -wastewater treatment facility City of Longview, Washington -water treatment facility • Weigh-Tronix -Fairmont, Minnesota Waste reduction study, pretreatment facility design, pH control and metals precipitation Industrial scale manufacturing (metal finishing) waste • Wells' Dairy - LeMars, Iowa Waste reduction study, evaluation of City Plant, monitoring station design Ice cream, cultured products, and fluid milk plant wastes • Wells' Dairy, Inc. - St. George, Utah Wastewater pretreatment facility, anaerobic reactor, activated sludge Ice cream manufacturer waste • Westcan Malting - Alix, Alberta Wastewater treatment facility evaluation and feasibility study, water supply evaluation, regulatory issues, negotiations Malting plant waste Prior Experience Burns & McDonnell Engineering Company Kansas City, Missouri Industrial and municipal wastewater design • Howard R. Green Company Cedar Rapids, Iowa Wastewater and water treatment facility inspection and detailing • Iowa State University Research assistant and instructor Environmental engineering section HERMAN DHARMARAJAH, PH.D., P.E., BCEE Principal Environmental Engineer EDUCATION Ph.D. Degree Environmental Engineering - Iowa State University, 1982 M. S. Degree Environmental Engineering - Iowa State University, 1979 B.S. (Eng.) Degree Civil Engineering - University of Sri Lanka Peradeniya, Sri Lanka, 1976 REGISTRATION Registered Professional Engineer -Minnesota Registered Civil Engineer - California Diplomat of the American Academy of Environmental Engineers ORGANIZATIONS American Society of Civil Engineers American Water Works Association Water Environmental Federation ~_~ SUMMARY Mr. Dharrnarajah is a registered engineer with over thirty years of experience. He is experienced with the management, design and construction of water and wastewater treatment facilities. He also supervises and provides technical assistance to staff design engineers, designers, drafting personnel and construction management staff. EXPERIENCE Dr. Dharmarajah was the Principal Environmental Engineer for the following projects: • Wastewater Treatment Facility City of Watertown, Minnesota • Wastewater Treatment Facility City of Montevideo, Minnesota • Wastewater Treatment Facility City of Windom, Minnesota • Wastewater Treatment Facility City of Hector, Minnesota • Wastewater Treatment Facility City of Le Center, Minnesota • Wastewater Treatment Facility City of Long Prairie, Minnesota • Eastside Lift Station City of Fairmont, Minnesota • Minnesota Solids Processing Facility City of New Ulm, Minnesota • Water Study and Treatment Facility City of Red Wing, Minnesota Water Treatment Facility City of Madison, Minnesota • Water Treatment Plant Rehabilitation City of North Mankato, Minnesota HERMAN DHARMARAJAH, PH.D., P.E., BCEE Principal Environmental Engineer • New Ulm Water Treatment Facility • Water Treatment Facility City of Madison, Minnesota City of Clara City, Minnesota • Water Treatment Facility City of Montevideo, Minnesota • Hope Street Booster Station City of Jordan, Minnesota • Water Treatment Facility City of Madelia, Minnesota • Water Treatment Facility City of Le Sueur, Minnesota • Water Treatment Facility City of Waconia, Minnesota • Water Treatment Facility City of St. Peter, Minnesota • Water Treatment Facility City of Courtland, Minnesota • .Water Treatment Facility City of Arlington, Minnesota • Water Treatment Facility City of Alexandria, Minnesota • Water Treatment Facility City of Maple Lake, Minnesota • Water Treatment Facility City of Renville, Minnesota • Water Treatment Facility City of Odessa, Minnesota • Water Treatment Facility City of Windom, Minnesota • Water Treatment Facility City of Winnebago, Minnesota • Water Treatment Facility City of Northwood, Iowa • Kittson Boulevard Booster Station City of Belle Plaine, Minnesota • 169 North Highway Booster Station City of Le Sueur, Minnesota • Industrial Park Booster Station City of Fairmont, Minnesota • Ethanol Plant Water Supply Booster Station City of Fairmont, Minnesota • Water Street Booster Station City of Jordan, Minnesota • Twin Bluff Booster Station Rehabilitation City of Red Wing, Minnesota • Research Projects and Studies High Rate Filtration Study for American Water Works Association Research Foundation • Water and Wastewater Master Plans City of Faribault, Minnesota City of St. Peter, Minnesota City Arlington, Minnesota City of Le Sueur, Minnesota City of Madelia, Minnesota City of Walnut Grove, Minnesota City of Waseca, Minnesota ~ • Water Treatment Plant Expansion City of St. James, Minnesota SHELDON SORENSEN, P.E. Electrical Engineer Experience Sheldon Sorensen recently joined Barr from Kaeding and Associates with 24 years of experience in the design of power generation, power distribution, and real-time process controls and instrumentation for municipalities and industries, including work at over 300 water treatment plants, wastewater treatment plants and large pumping stations. System designs have included standby power, parallel production, and cogeneration systems, controlled and monitored by distributed control systems, programmable logic controllers (PLCs), personal computer (PC) based monitoring, and telemetry systems using fiberoptic phone lines and radio. His plant experience also includes power distribution, motor control, and communication system designs. He has extensive experience in the design and evaluation of municipal electrical systems, including overhead and underground power distribution, substations, and control systems. Examples of Sheldon's work include: • Buffalo, MN Power Distribution Projects. Completed multiple projects including a 69kV, 30kV, 30 MVA substation with switchgear building, automation, and SCADA monitoring. Other projects include the construction of a new 12.5 kV distribution facility and conversion of 12.47 kV overhead facility to underground construction. • Ford Motor Company, St. Paul, MN. Completed multiple projects including a fault study and overcurrent coordination of main 15 kV switchgear. Services included the design of a higher capacity bus (1,200A @ 13.kV) to permit reuse of existing switchgear structure. • St. Cloud Hydroelectric Project. Project included two pit turbine units with a total capacity of 8,400 kW designed for run-of--the-river operation. Services included the design of a 4.1.6 kV to 34.5 kV generator step-up transformer, interconnect with NSP, hydraulic pumping units and peripheral systems, and controls for the turbine-generators and the automatic tainter gates. • Saint Paul, MN Lift Station Reconstruction. Designer of electrical, instrumentation, and control systems for reconstruction of five wastewater pumping stations. Each site included new power distribution, motor controls, PLC-based instrumentation and control system, and SCADA communication. • Empire Wastewater Treatment Plant Expansion, Metropolitan Council Environmental Services, St. Paul, MN. Completed multiple projects which included the expansion of the facility from 6MGD to 9MGD and from 9MGD to 12 MGD. Designed electrical, instrumentation, and control systems for the plant capacity upgrades. • Empire Wastewater Treatment Plant Expansion, Metropolitan Waste Control Commission, St. Paul, MN. Electrical design included 4160V dual service with motor control, 480V motor control and electrical systems for this $13M plant expansion. Barr Engineering Company Page 1 SHELDON SORENSEN, P.E. Electrical Engineer • Instrumentation and Control System, Austin, MN. Wastewater Treatment ' Facility. Designed $700k instrumentation and control system for existing treatment facility. Project design included programmable logic controllers (PLCs), personal computers, and plant-floor video operator interfaces with graphics, alarm handling, process control, report generation, and remote site monitoring. Systems included new variable frequency drives and motor control. New Brighton-Fridley, MN Water Treatment and Distribution Projects. Performed several project designs leading to the integration of several control , systems into aPLC-based radio telemetry system. Systems include video operator interface panels, personal computer stations with graphics and report capabilities, and designing modifications to several existing panels while maintaining water production. • Becker, MN Wastewater Treatment Plant Expansion. Project included major expansion to an existing plant while allowing continuous plant operation. Designs included 750kW standby generation, soft-transfer switchgear, 480V power distribution, PLC anal personal computer based control system, and fiberoptic communications. • Buffalo, MN Wastewater Treatment Plant Improvements. Performed electrical design for two improvement projects at the Buffalo, Minnesota, wastewater treatment facilities. Systems included a 3,000 amp service ' entrance with engine-generator set providing demand control and standby generation, soft-loading switchgear with capabilities for future power exploration, PLC and computer-based process instrumentation and control system, variable frequency drives, motor controls, communication systems, and general electric lighting and distribution systems. • Buffalo, MN Fiberoptic and Wireless Internet-Based SCADA System. Ongoing work with the City of Buffalo to install a municipal fiberoptic network providing multiple services to governmental, industrial, and commercial customers. The project also included design of fiberoptic-based SCADA network and ethernet communication to remote SCADA sites using wireless-Internet hardware. Sheldon has performed additional SCADA projects in Fridley, New Brighton, Faribault, Waseca, Hopkins, and many other communities in Minnesota. He has also completed water distribution projects involving elevated storage in Marshall, Waseca, ' Lonsdale, and Shakopee, Minnesota; and Marshalltown, Iowa. Education B.S.E.E. Universit of Minnesota Institute of Technolo 1983 Y ~ gY~ Registrations Electrical Engineer: Minnesota, Wisconsin, Texas, Wyoming, Colorado, Iowa Memberships Institute of Electrical and Electronic Engineers Barr En ineerin Com an Page 2 9 9 p Y ~i 1 Education Bachelor of Mechanical Engineering Institute of Technology, University of Minnesota (1982) Professional Registration Professional Engineer in Minnesota, Wisconsin, Iowa, North Dakota, South Dakota and numerous other states Professional Associations American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE) American Society of Plumbing Engineers (ASPE) 1 Thomas A. Wentz, P.E. Mechanical Engineer -Wentz Associates, Inc. General Background Responsibilities include design of mechanical building systems, coordinating the mechanical design with the other design disciplines and with the building owner, overseeing the preparation of the mechanical construction drawings, preparing the mechanical construction specifications and observing the mechanical construction. Experience The scope of Mechanical Engineering Services provided by Wentz Associates, Inc. includes: consulting, design, construction inspection, energy studies, feasibility studies, reports and technical assistance to legal counsel. Municipal Engineering Experience -Miscellaneous Projects • Farmland Foods Fertilizer Distribution Facility, St. Paul, Minnesota • Carver County Maintenance Facility • St. Cloud, Minnesota Air Rescue and Fire Fighting Building • Richfield, Minnesota Maintenance Facility • Cold Springs Fire Station • Airports in Anoka, St. Cloud, Brainerd, Wadena and Moorhead Minnesota • Bayport, Minnesota Maintenance Building • Bloomington, Minnesota Maintenance Building (remodel) • La Crosse, Wisconsin Airport Crash & Rescue Building Feasibility Studies/ Master Planning • New Richmond WWTF -New Richmond, Wisconsin. • International Falls Airport A/D Building -International Falls, Minnesota. • Austin WWTF -Austin, Minnesota. • Anoka City Hall, Anoka, Minnesota. • Chamberlain WTF, Chamberlain, South Dakota. • Andover WTF, Andover, Minnesota. Wastewater Experience (Industrial) • Wells Dairy Wastewater Monitoring Facility - LeMars, Iowa Plumbing, heating, and ventilation design. • Wells Dairy WWTF - St. George, Utah Plumbing, heating, and ventilation design. • Burke Industries DAF Facility -Nevada, Iowa Plumbing, heating, and ventilation design. Wentz Associates, Inc. Page 1 Thomas A. Wentz, P.E. Mechanical Engineer -Wentz Associates, Inc. • Todd & Sargent Bioenergy Facilities -Numerous Locations ' Plumbing, heating, and ventilation design. • Agriprocessors DAF Facility-Numerous Locations Plumbing, heating, and ventilation design. • Rahr Malting Screening Facility -Shakopee, Minnesota Plumbing, heating, and ventilation design. • Michael Foods WWTF -Numerous Locations Plumbing, heating, and ventilation design. • Farmland Foods WWTF -Numerous Locations Plumbing, heating, and ventilation design. • Tyson Foods WWTF -Numerous Locations Plumbing, heating, and ventilation design. • Faribault Foods -Faribault, Minnesota Plumbing, heating, and ventilation design. ' Wastewater Experience (Municipal) • Buffalo WWTF -Buffalo, Minnesota Plumbing, heating, and ventilation design. • LeSueur WWTF -LeSueur, Minnesota Plumbing, heating, and ventilation design. • Annandale WWTP -Annandale, Minnesota Plumbing, heating, and ventilation design. ' • Big Lake WWTP -Big Lake, Minnesota. Plumbing, heating and ventilation design. • Washburn WWTP-Washburn, Wisconsin. Plumbing and HVAC design. • Stanley WWTP -Stanley, Wisconsin. Pump and blower structure, and ventilation design. • Faribault W WTP -Faribault, Minnesota. Plumbing, heating and ventilation design. • New Richmond WWTP-New Richmond, Wisconsin. Plumbing, heating and ventilation design. • St. Peter WWTF, Saint Peter, Minnesota Plumbing and HVAC design. • Northfield WWTF, Northfield, Minnesota , Plumbing and HVAC design. • Buffalo WWTF, Buffalo, Minnesota Plumbing, heating and ventilation design. • St. Francis WWTF - St. Francis, Minnesota. • Plumbing, heating and ventilation design. Marshall WWTF -Marshall, Minnesota. Plumbing, heating and ventilation design. • Litchfield WWTF -Litchfield, Minnesota. Plumbing, heating, boiler and ventilation design. • Long Prairie WWTF -Long Prairie, Minnesota. Plumbing, heating and ventilation design. • Cedar Rapids WWTF -Cedar Rapids, Iowa Wentz Associates, Inc. Page 2 Thomas A. Wentz, cont. Heating and ventilation design. • Austin WWTF -Austin, Minnesota. Plumbing, heating and ventilation design. Water Treatment Plant Experience • Prior Lake WTP -Prior Lake, Minnesota. Plumbing, dehumidification and HVAC design. • Belle Plaine WTP -Belle Plaine, Minnesota. Plumbing, dehumidification, heating, and ventilation design. • Mounds View WTP Remodel -Mounds View, Minnesota. Plumbing, dehumidification, heating and ventilation design. • Knoxville WTP -Knoxville, Iowa. Plumbing, HVAC, and dehumidification design. • Marshalltown WTP -Marshalltown, Iowa. Plumbing, heating and ventilation systems design. • Savage WTP No. 3 -Savage, Minnesota. Plumbing, dehumidification and HVAC system design. • Watertown WTP, Watertown, Minnesota Plumbing, HVAC and dehumidification design. • Clara City WTP, Clara City, Minnesota Plumbing, HVAC and dehumidification design. • Litchfield WTP, Litchfield, Minnesota Plumbing, HVAC and dehumidification design. • Green Lake WTP, Kandiyohi County, Minnesota Plumbing, HVAC and dehumidification design. • Montevideo WTP, Montevideo, Minnesota Phimbing, HVAC and dehumidification design. • Madison WTP, Madison, Minnesota Plumbing, HVAC and dehumidification design. • Windom WTP, Windom, Minnesota Plumbing, HVAC and dehumidification design. • Buffalo WTP, Buffalo, Minnesota Plumbing, HVAC and dehumidification design. Power Generation Experience • Marshall Peak Alert Generation -Marshall, Minnesota. Plumbing, heating and ventilation design. • Litchfield Generation -Litchfield., Minnesota. Plumbing, heating and ventilation design. • Dakota Energy Alternatives -Numerous Peak generation sites in Dakota County, Minnesota. Plumbing, heating, and ventilation design. Wentz Associates, Inc. Page 3 L~Ei~~~ Wi//iam P, Lehnertz, P,E, Structura/Engineer iJ EDUCATION EXPERIENCE Registered Professional Engineer :Minnesota, Nebraska, Colorado, Kansas, North Dakota, Pennsylvania, Kentucky, Illinois, Texas, Arizona, Oregon, Oklahoma, Idaho, New Jersey, Florida, Missouri, Michigan, Ohio, Maryland, NCEES Bachelor of Civil Engineering Mr. Lehnertz has over twenty-nine years of experience in structural Degree engineering. His background includes investigations, analyses and University of Minnesota designs of steel, concrete and timber structures for water and wastewater treatment facilities; bridges; new schools, additions and Continuing Education remodeling; apartment buildings and renovation, retail facilities and University of Minnesota shopping centers, water and wastewater treatment facilities, recreational facilities, new restaurants, additions, and remodeling. Mr. Lehnertz also REGISTRATION works with garage/maintenance facilities, libraries, manufacturing facilities and government facilities. ORGANIZATIONS Minnesota Society of Professional Engineers Minnesota Consulting Engineers Council Coalition of American Structural Engineers-Minnesota Structural Engineers Association of Illinois Page 1 of 1 JEFFREY M. RAPP AIA, CID, CSI Principal/Vice President jmr@wilkusarch. com WILKUS ARCHITECTS, ANC Architectural Design and Technology -- 1979 Hennepin Technical College Majored in Architecture and Urban Studies University of Minnesota Experience Twenty years of experience in management, design, contract documents, construction, and construction observation. Jeff's architectural background is diverse. Jeff spent five years on the staff of a nationally recognized architectural design firm and two years with a regional design/build firm. Before joining Wilkus Architects Jeff spent over five years as the Director of Design for a successful restaurant management company and assisted in their development from seven stores to over 100 stores in eighteen states. Registration Registered Architect: AZ, CO, MN, WI Certified Interior Designer: MN Memberships American Institute of Architects (AIA) AIA Minnesota Construction Specifications Institute (CSI) 1 1 PETTIPIECE®ASSOCiArES, LLC CHUCK PETTIPIECE Comprehensive Planning and Funding Assistance Pettipiece & Associates LLC . 329 N. Broad, Mankato, MN 56001 507-625-6076 Experience: Assisted communities in achieving their community planning and development goals for over 30 years. Funding requests for grants and loans have totaled over $300 million -with extensive experience in the Small Cities Development Program and the State Revolving Loan Fund -helping communities benefit through owner occupied housing/rentaUand commercial rehabilitation, replacement of deteriorated infrastructure and new infrastructure facilities. Past utilization of numerous programs has also led to a timely recognition of which programs best meet an identified need. A broad planning background has also helped in developing workable comprehensive plans, implementing ordinances, and has served to bring together diverse interests in plans that reflect the overall community needs. Director of Planning, City of Faribault, Minnesota Supervised land use, annexation, capital improvement programs, comprehensive planning, and community development activities of the city. Instrumental in securing the fast CDBG program for the city and directing implementation of the grant award. Senior Planner/Office Manager, RCM Associates Supervised staff in planning activities of consulting firm -directly responsible for CDBG/SCDP grant preparations, tax increment programs, and land use plans and ordinance development. Community Development Coordinator, Minnesota Valley Action Council Assembled numerous SCDP requests on a county-wide basis, together with the leveraging of other funds for housing rehabilitation -supervised the SCDP program implementation and reporting to the State, developed new programs for member communities. Principal, Pettipiece & Associates LLC. Assembled numerous SCDP program requests, developed city personnel manuals, city assessment policy manuals, tax increment plans, economic recovery grants, developed business plans and financing to aid with business expansions, and acted as economic development coordinator for various clients. Directed the housing and economic development activities of Arlington, MN which led to recognition by DTED as an "All Star" city. Education: B.S., Geography -Mankato State University M.S., Urban Geography -Mankato State University Certified Economic Development Professional through the National Development Council Membership in Professional Organization: South Central MN Business Advocacy Group MN Project Regional Advisory Committee Economic Development for Youth -Advisory Board Member Co-Chairperson for the Southern Rural Regional Tourism Organization Gordon L, Cu/p, P,E, Smith Cu/p Consu/ting Principa/Engineer EDUCATION M. S. Degree, Environmental Health Engineering University of Kansas B.S. Degree, Civil Engineering University of Kansas M.A., Applied Psychology University of Santa Monica, California REGISTRATION Registered Professional Engineer in Washington, California and Several Other States ORGANIZATIONS SUMMARY Mr. Culp is a principal of Smith Culp Consulting and has over 40 years of experience in the study, evaluation, design, operation and management of water and wastewater treatment facilities. He has authored nine textbooks and. over 70 technical papers. His diverse project background. encompasses a wide range of liquid and sludge treatment processes and water quality aspects. EXPERIENCE Projects representative of Mr. Culp's experience include: Conducted a review of wastewater treatment plant operations and maintenance programs for the County Sanitation Districts of Orange County, California. The evaluation involved the operation and maintenance of two treatment plants with a combined capacity of 240 mgd. The evaluation involved evaluation of procedures, policies, staff levels and organization, equipment and facilities, and training. To develop recommendations, he conducted interviews of many staff members, gained input from focus groups made of 10-20 operations and maintenance staff and inspected the treatment facilities. He also participated in planning the implementation of the recommendations. A Evaluated the operation and maintenance staffing and costs needed to be American Academy of competitive with potential private operators for two regional wastewater Environmental treatment plants operated by the Aliso Water Management Agency in Engineers Southern California. American Society of Civil Engineers American Water Works Association Water Pollution Control Federation American Society for Quality Control Association for Quality and Participation Tau Beta Pi Evaluated the operation and maintenance staffing of the 240 mgd Point Loma wastewater treatment plant and two major pumping stations serving San Diego, California. Conducted a review of the staffing and operation of eight wastewater treatment plants operated by the City and County of Honolulu, Hawaii. Each of the plants was inspected, operators interviewed, and staffing analysis prepared. Page ] of 4 Gordon L, Cu/p, P,E, Smith Cu/p Consu/ting Principa/Engineer , Participated in several efforts involving the review of the $3.1 billion Boston Harbor Pollution Control Project: ^ Was one of four experts retained by the State of Massachusetts to conduct a review in late 1993 of the project, including the review of the management-decision making process that led to the design of a l ,080 mgd secondary treatment plant and to a plan for control of combined sewer overflows. ^ Retained by Massachusetts Water Resource Authority to be a member of a peer review team that periodically reviewed the progress of the design of the project in 1994. ^ Retained by Massachusetts Water Resource Authority in late 1995 to lead a panel of 12 experts during cone-week workshop that evaluated the proposed organization and staffing for the 1,080 mgd Deer Island wastewater treatment plant. The panel evaluated work rules, procedures, policies, facilities and training to develop recommended changes in the staffing levels in operations, maintenance, laboratory and O&M support groups. Conducted annual reviews of the management of the operation and maintenance of the Metropolitan Denver Sewage Disposal District for several years. These reviews involved inspections of the facilities, discussions with staff about their perceptions of the facility operation and maintenance, review of staffing levels, review of budgets, and review of overall operations. Managed and participated in a review of the organization and productivity of the engineering division of the Sacramento (CA) Utilities Water Department. Conducted interviews of many staff members and external clients to evaluate the effectiveness of existing procedures. Staffing, organizational and procedural recommendations were developed. Assisted the Orange County Sanitation Districts in completely revising their approach to the planning and implementation of capital improvement processes. Served as facilitator for a team made up of 12 Districts' staff representing all departments involved in capital projects. The team met every week for 12 weeks to define the existing CIP process, determine where it needed to be improved, brainstormed improvements, adopted new procedures and determined the impact on Districts' staffing. Assisted. in planning the implementation of the new process. Consultant to the City of Portland, Oregon on a process to revise their process for evaluating and prioritizing capital improvement projects. Developed a flow sheet of a completely new process for such evaluations and assisted in testing of the new process. i Was one of a panel of experts retained by New York City Office of Management and Budget in 1995 to evaluate the conceptual design of a 450 mgd water filtration plant proposed for the City's Lake Croton supply. Proposed staffing levels were evaluated as well as the operating characteristics of alternative systems. Participated in a management review of the Engineering and Planning Department of the Irvine Ranch (CA) Water District, which involved analysis of the organization, staffing levels, employee morale and external client satisfaction. Interviews were conducted of many staff members and external clients as well as developing and evaluating the results of a questionnaire distributed to the entire staff. Reviewed staffing at water and wastewater plants serving Lafayette, Louisiana. Co-authored manuals on troubleshooting wastewater treatment plant operations, the management of wastewater treatment plants and energy consumption and conservation in water and wastewater treatment plants for the U.S. Environmental Protection Agency. Mr. Culp co-authored the following reports for the U.S. Environmental Protection Agency: Page 2 of 4 Gordon L, Cu/p, P,E, Smith Cu/p Consu/ting Principa/Engineer ^ Value Engineering Workbook for Construction Grants Projects (1979 edition). The workbook formed the basis for VE studies performed under the EPA Construction. Grants Program, and it presents VE procedures that are specifically oriented toward studies on wastewater treatment facilities. ^ Value Engineering -Case Studies and Formats for Proposals and Reports. This project involved detailed evaluation of five VE studies to determine the strengths and weaknesses of the various approaches used and to evaluate the merit of the specific recommendations made in each VE study. Recommendations from Value Engineering Studies on Wastewater Treatment Works. This study summarizes the best recommendations or ideas from 93 completed VE reports and evaluates the effectiveness of the program. Mr. Culp has been the value engineering (VE) team coordinator or team member on many VE projects. Projects have included wastewater treatment plants, involving both phosphorus and nitrogen removal, rehabilitation of 100-year old brick sewers, secondary treatment plants ranging from 1 mgd (Red River, NM) to 400 mgd (Seattle, WA), and a wide variety of sludge handling facilities. He combined his technical experience, a graduate degree in applied psychology, and his Total Quality Management training to co-author in 1992 the textbook Managing People (Including Yourselj~ for Project Success. This training and experience has also contributed to his success in managing projects, as a management consultant and in facilitation of various meetings and workshops. PUBLICATIONS Textbooks Authored or Co-authored: Handbook of Public Water System, (co-editor) Van Nostrand Reinhold, New York, New York, 1986. Removal of Trihalomethanes from Water, (editor) Noyes Publications, Park Ridge, New Jersey, 1985. Wastewater Reuse and Recycling Technology, (co-author) Noyes Data Corporation, Park Ridge, New Jersey, 1980. Handbook of Sludge-Handling Processes, Garland Press, New York, New York, 1979. Handbook ofAdvanced Wastewater Treatment, (co-author) Van Nostrand Reinhold, New York, New York, 1978. New Concepts in Water Purification, (co-author) Van Nostrand Reinhold, New York, New York, 1974. Advanced Wastewater Treatment, (co-author) Van Nostrand Reinhold, New York, New York, 1971. Wastewater Treatment, Encyclopedia of Architecture: Design, Engineering, and Construction, (contributing author) John Wiley and Sons, New York, New York, (1990). Managing People (Including Yourself) for Project Success, Van Nostrand Reinhold, New York (1992). Page 3 of 4 Gordon L, Cu/p, P,E, Smith Cu/p Consu/ting Principa/Engineer Selected Papers: Benchmarking Wastewater System Operations, Hawaii WEF Conference, (Feb, 1997). Motivation, What Works, What Doesn't, SMPS Marketer, (Dec, 1995). Applying Total Quality Management -Satisfying Your Customer's Needs, Water and Environment Technology (July, 1992). Quality Management: Doing It Right the First Time, Operations Forum, Water Environment Federation (July, 1992). TQM - An Overview, presented at the national conference of the AWWA (1993). TQM: 16 Pitfalls and How to Avoid Them, presented at the Pacific Northwest Water Pollution Control Association annual conference (1993). Selecting, Keeping and Motivating Employees: Small-to-Medium Sized Plants, Water & Sewage Works, July, 1980. Conducting Value Engineering Studies--The Experience of Five Cities, Water & Sewage Works, February, ,, 1978. Evaluation of Wastewater Project Staffing Needs, Journal WPCF, November, 1977. Coping with EPA's Value Engineering Requirement, Water & Sewage Works, December 1976. Energy Utilization in Advanced Wastewater Treatment, presented at the Mid-America Design Conference, Kansas City, Missouri, 1976. 1 1 Page 4 of 4 Council Agenda - 08/11/2008 11. Review and consideration of acceptance of the of 2008 Annual Sidewalk Inspection Report for the City of Monticello. (J.S.) A. BACKGROUND INFORMATION: Each year the City inspects the condition of the boulevard sidewalks and those sidewalks located on other City property throughout the community. This is usually completed during the summer months so that adequate time is made available for the City and/or property owners to take care of the needed repair of the sidewalks. For sidewalks located on the "grid" (which is primarily in the old core city) we will repair or replace up to 2 sidewalk panels per property at no cost to the property owner. The "grid" sidewalk is recognized as an area serving more than just the local neighborhood. Additions and subtractions to the "grid" are approved by City Council. Many of the sidewalks on the "grid" were constructed using 75% City money and 25% assessment to the property owner. If any major sections of the sidewalk on the "grid" are in need of total replacement the City would again share in the cost to replace those sidewalks at the 75% / 25% rate. This year we had approximately 242 lineal feet of mainline sidewalk plus 10 other areas where the panels need replacing in town. In regards to the replacing of sidewalks: There is 70 consecutive lineal feet along the East side of Cedar St (in front of the Cedar Crest Apartments), 1171ineal feet on the South side of West 3'~ St (the US Bank property), 351ineal feet along Hart Boulevard, and 201ineal feet along Farmstead Dr. Two of the panels will be paid for by the City on each of these segments and the rest will be up to the property owners. The City will be sending out letters to these property owners to alert them of their deteriorated sidewalks and the repairs needed. Where the 10 other areas are, the City will do the repair work as it will be 1 to 2 panels total in each area and the homeowners will not be charged. The only section of sidewalk that needs total replacement that is on the "grid" system is the 117' on the South side of West 3`~ Street (US Bank Property). The other replacements are not on the "grid" system. This year we have 22 panels to be repaired and 40 areas that are in need of grinding. The rest of the report is dedicated to locations which need to be monitored for future movement or continued disintegration. On the Report, the "R's" mean repair/crack fill/grind; and the "X" stands for replacement. The sidewalk grinder purchased in 2005 has worked well in reducing trip hazards and it will be put to work this summer on many of the vertical rises and trip hazards shown in the report. Changes were made in 2007 to the inspection criteria under II B.1. "in the inspector's opinion" and "repair or" to allow some discussion on the part of the inspector and to grind/repair some sections rather than replace them. Council Meeting - 08/11/2008 a. Budget Impact: The materials for these repairs are included in the Street Budget. b. Staff Workload Impact: Time is included each year for this type of repair and maintenance in the Street Budget. We do this as time allows without overtime hours being used. B. ALTERNATIVES: 1. The first alternative would be to review the report and accept it as drafted and to authorize repair work. 2. The second alternative would be to review the report and request changes prior to the acceptance by the City Council. C. STAFF RECOMMENDATION: It is the recommendation of the Public Works Director, Street Superintendent, Engineering Assistant Karen Ludvigson and Engineering Tech Tom Bose that the City Council review the report and accept it as outlined in Alternative A. City staff will then move forward with correcting the problems noted in the report. D. SUPPORTING DATA: Copy of 2008 Annual Sidewalk Inspection Report. ;~ '\ i /i ~; ~,~ ~ ~ ,- ~ , ~ V1nNTICFLI.n 2008 ANNUAL SIDEWALK INSPECTION REPORT Completed: July 2008 By: Karen Ludvigson & Tom Bose 2008 SIDEWALK INSPECTION REPORT Pagel 2008 ANNUAL SIDEWALK INSPECTION REPORT TABLE OF CONTENTS Sidewalk Inspection Criteria Summary Repair and/or Maintenance Items Pictures of Replacement Sidewalks 2008 Sidewalk Report 2008 SIDEWALK INSPECTION REPORT Paget CITY OF MONTICELLO SIDEWALK INSPECTION CRITERIA I. DEFINITION A pedestrian walkway (either bituminous or concrete) is a smooth, continuous, horizontal plane generally 4' to 5' wide, parallel to curb or street driving surface in both boulevard width and vertical height with across-slope of 2% to 4% to promote water drainage. It should be free of hazards to pedestrians, bicyclists, and snow removal equipment such as, but not limited to, cracks, settlements, protrusions, both horizontal and vertical, such as'heaved panels (whole or partial), tree limbs, and overhangs. There should be pedestrian ramps where sidewalk meets curb on all new and major restoration construction. II. RECOMMENDATIONS FOR MAINTENANCE AND CRITERIA FOR REPAIR OR REPLACEMENT A. Recommendations for Maintenance 1. Drainas?e Property owners will be encouraged to maintain drainage from the sidewalk areas and will be notified when poor drainage is observed during the annual inspections. 2. Small Cracks and Holes Such defects larger than 1/4" but less than 3/4" will be recommended to be repaired by either seal or patch using approved materials. This will increase the longevity of the sidewalk. 3. Overhan>s and Hazards Property owners will be asked to correct any temporary hazards such as signs, mail boxes, tree branches, or rocks or debris on the sidewalk or in the path of a pedestrian which could cause a trip, fall, or head injury. B. -Cause for Repair or Replacement 1. Any vertical sharp rise in a sidewalk panel over 1/4" in height which could, in the inspector's opinion, cause a person to trip or could catch maintenance equipment shall be cause for repair or replacement of the panel. 2008 SIDEWALK INSPECTION REPORT Page3 2. Any section of a sidewalk which has settled so as to collect water shall be replaced or repaired by jacking (when feasible). 3. Any holes exceeding 3/4" in diameter and any cracks exceeding 3/4" in width and more than 1/4" deep shall be repaired using approved materials. 4. Any sidewalk panel having a series of wide cracks and holes so as to make repairs not practical shall be replaced. 5. Any sidewalk panels with sharp crowns or heaving which could cause a trip or fall when the sidewalk is wet or slippery shall be replaced. 6. Any sidewalk panel that is peeling or spauling so that loose material is consistently found on the surface shall be replaced. C. Replacement of Sidewalk 1. Any sidewalk replaced shall conform to standard specifications for sidewalk construction as recommended by the City Engineer. 2008 SIDEWALK INSPECTION REPORT Page4 CITY OF MONTICELLO SIDEWALK REPORT 2008 SUMMARY The 2008 walk-through inspection of the on-grid and off- grid sidewalks was completed in July of 2008 by Tom Bose & Karen Ludvigson. In summary, there is approximately 242' of mainline sidewalk plus 10 other areas where the panels need replacing throughout town. There are 22 panels to be repaired, 40 areas that need grinding and the rest of the report is dedicated to the locations which need to be monitored for future movement or continued disintegration. On the report, the "R's" mean repair/grind/crack fill; and the "X" stands for replacement. In regards to replacing sidewalk: There is 70 feet along the East side of Cedar Street (in front of Cedar Crest Apts)(#67) ,117' along the south side of West 3rd St (US Bank property)(#72), 35 feet along Hart Blvd (#85), and 20 feet along Farmstead Dr (#88). The rest of the areas are sporadic panels, mainly in the residential sections of town. 2008 SIDEWALK INSPECTION REPORT Pages ~''~, `~_ ~. ~- ~,~:. v k ~~~ rt',~,,,.,. +T 1.~ ='~ i ~t'r1.~- 2008 SIDEWALK INSPECTION REPORT Page6 ' ~ ~ ~11 ~~11 .. ~ ~ If ~„ [3 !~' ~ r k~ ^~{ !A, 2008 SIDEWALK INSPECTION REPORT Pagel SIDFW~I K INSPF!`TIf1~1C Action NUMBER STREET NAME MONITOR CONDITION _ v Code WORK TO BE DONE R 5 BROADWAY 3/8" lip btwn new panels & old in front of 424 E. Grind ped ramp on West side of Wright St EAST (SOUTH Broadway; 1 cracked panel at 426 E. Broadway; 1/4" along Broadway .SIDE) lip at 454 E. Broadway (6th panel W of Wright St); 1 'cracked @ 201 New St (along the Broadway side) R 6 BROADWAY crack in ped ramp @ SW corner of Palm & Broadway; Grind ped ramp on West side of New St along EAST (SOUTH crack in mainline - 4 panels from SW corner of Palm Broadway SIDE) (going west); 1 cracked panel - 17 panels from Palm; Grind ped ramp West comer of New St. R 8 BROADWAY -Fill spauled chunk to E of dnnry into old WF Center, Patch & Grind 3/8" lip by gate valve, cracks & EAST (NORTH crack fill; crack E of driveway (2 businesses w of Cedar spauled,'h way down block on E. Broadway. SIDE) St); cracks in aggregate (SW corner of Cedar & (Muller Theater) Broadway) w of ped ramp R 10 BROADWAY 2 panels have small cracks 261 E. Broadway; 1 crack Grind ped ramp on West side of Palm St along; EAST (NORTH in ped ramp NE corner of Ramsey & Broadway; grind Broadway SIDE) ped ramp on West side of Palm R 14 BROADWAY 806 W. Broadway -grind 1/2" lip by driveway; WEST (SOUTH SIDE) repair a 3"X4" small concrete chunk R 19 BROADWAY cracked panel west of 530 W. Broadway; 1 cracked 530 W Broadwa y -grout 3"X3" hole, 3 panels WEST (SOUTH ' ' panel at 501 W Broadway west of drwy SIDE) _ R 21 BROADWAY WEST (SOUTH Grind '/" lip @ house west of Kwik Stop (near SIDE) speed limit sign) R 22 BROADWAY 1 cracked panel @ 214 W Broadway Repair 7/8" lip in panel with exposed y .WEST (SOUTH SIDE) aggregate. 2 trees North of west Broadway ' (west side) of Walnut St R 23 BROADWAY cracked panel btwn 107 & 113 N Broadway; crack & Fill in square hole in front of 155 WEST (NORTH , slight lip w of door at 113 N Broadway (3"x6" chunk Broadway(Monticello Carpets) SIDE) out); cracked panel (near 2nd tree) about 6 panels E of Walnut St. 155 E Broadway; 1/4" lip (just east of ' cracked panel) 155 E Broadway R 26 BROADWAY crack & lip at telephone pole near P.O. parking lot; Grind 2 ped ramps 1" lips, E & W on Linn & WEST (NORTH cracks E of entrance to Assist to Sell; cracked panel @ Broadway SIDE) : 354 W Broadway; 324 W Broadway 3/8" lip & cracked driveway panels; Large cracks R 27~BROADWAY spauled walk by Trinity Lutheran; 10 cracked panels Grind ped ramp, NW comer of Broadway & ' WEST (NORTH Maple (1" lip) SIDE) R 28 BROADWAY ped ramp @ NE corner of MN & W Broadway; two Repair cracked panels at 549 W Broadway WEST (NORTH panels east of Minnesota St., broken corner; holes in .SIDE) f ront of 549 W. Broadway; cracked panels in front of . 549 W. Broadway; 1/4" lip 13 panels from ped ramp ( 203 MN St) Broadway side R 34 MAPLE ST Monitor 1 /4" lip south of first driveway south of 3rd Grind ped ramp SW comer of 3rd & Maple (WEST SIDE) . Street; Grind ped ramp SW corner of 3rd & Maple R 42 WALNUT ST :c racked &spauled panels @ Snyder's; 9th panel south . Crack fill corner of 3rd & Walnut (EAST SIDE) o f ped ramp at 3rd St. cracked corner; 3 cracked p anels - 8 panels s S. of Snyder's entrance on Walnut ~ St; cracked panel near tree near 4th St. R ~ 43 ~ WALNUT ST 4 cracked panels in dnvy between buildings; 1 cracked Crack fill 2 panels North of the tracks 1 '/" `~ (WEST SIDE) p anel by tree by 4th Street 8 , " long pap (Sunny Freshl 2008 SIDEWALK INSPECTION REPORT Page8 SIDEWALK INSPECTIONS .ction NUMBER STREET NAME MONITOR CONDITION WORK TO BE DONE Code R 46 . WALNUT ST crack in ped ramp NE Corner 3rd & Walnut FIII cracks near Dino's Deli south west corner, i (EAST SIDE) near alley R 47 WALNUT ST 1/4" lip at intersection of Walnut and 3rd to be Crack fill gap @ 209 Walnut St next to dnnry, (WEST SIDE) monitored (NE comer); cracked comer panel @ 207 not done; Grind'h lip @ 207 near gate valve; ': (south side of lot) South side of alley, 3"X9" chunk missing; patch R 55 PINE ST (T.H. 1 cracked panel approx. 20 panels N of 1-94 lights; 1 Repair/crack fill median island ped ramp 25) WEST SIDE cracked panel approx. 25 panels S of 7th St; panel with entrance to KFC/Cub Foods 3/8" lip @ electrical hatch 9th panel South from 7th St; . cracked panels in same location; island at KFC '. entrance is cracked and needs repair. _. _ __. R 65 CEDAR ST 1 panel with a 1/4" lip, to the west of the SW corner of Crack fill the following panels - 6, 7, 9, 12, 16, II ' (WEST SIDE) : Cedar St & E. 3rd St. (ped ramp); take picture of curb 17, 18, 19, 22nd from Broadway. Small into dnnry between well house & apts chunks out of walk. Spauling X 67 ' CEDAR ST Replace 70' of mainline sidewalk, spauled, sunken Grind 2 panels near 2nd tree south of 4th St; (EAST SIDE) ' area, deteriorating at joints. . grind 2 panels near 4th tree south of 4th St; Replace 70 of mainline walk R 68 CEDAR ST 1 cracked panel - 24 panels s of N approach in front of Grind'/z" lip, 9 panels south of North entrance, ; (EAST SIDE) . Photo One/Sunlife Express (close to RR tracks) R 70 3RD ST EAST 2 cracked panels @ Help Crisis Center Grind 2 - 1/2" lips next to DMV @ Help Crisis (NORTH SIDE) Center j R ~ 71 ~ 3RD ST EAST cracks panel 5 & 6 from corner of Cedar St & 3rd St; Grind'/2" lip @ 106 ; (NORTH SIDE) 1/4" lip in same spot X 72 3RD ST WEST '' Snyders -1 cracked panel - 4 panels E of comer of 3rd SE comer of Walnut & 3rd crack fill large (SOUTH SIDE) & Walnut on 3rd; US Bank - 11T of mainline is badly crack; US Bank -Replace 11T of mainline. ; spauled. Needs replacement. Very badly spauled walk, heaving near tree; Repair a couple of cracked panels near 25 & 3rd X 74 3RD ST WEST 1 cracked panel 2 panel west of comer of Elm & W 3rd Replace panel in front of 810 is cracked and ~. (SOUTH SIDE) St; 3/8" lip @ 820 W 3rd St; 810 has 1 panel that needs needs repair.(12 panels from driveway) ' replacement. _._ ' R 76 4TH ST WEST ' curb @ NW comer is broken up Grind lip on West side of dnnry into US Bank; (NORTH SIDE) ; . Repair gap west of US Bank driveway R 79 4TH ST EAST cracks in walk @ brick house on corner of 4th & Cedar; Need to fill 1"gap between 2 driveways (113- (NORTH SIDE) crack in driveway sidewalk at 119 S 4th St 119E 4th St) R 80 7TH ST EAST 18 panels spauling & cracking at the southeast corner Grind'/z "lip where MH is; a couple panels (NORTH SIDE) of the cemetery; hole next to electric panel @ NE side west of Cedar St. (close to Pine St) X 85 HART BLVD 1 cracked panel @ Hart &CSAH 39 (1st panel); 1 REPLACE 6 cracked panels - 12 panels from (SOUTH SIDE) '. cracked panel (14 panels East of drwy @ 9749 Hart CSAH 39 Blvd) right across the street from Mill Run Road; 1 cracked panel on ped ramp to the NW @ entrance into .. gas station also a chip out of side panel curb X 86 HART BLVD 1 cracked panel in drwy @ backside of AST sports REPLACE - 1 cracked &spauled panel across (SOUTH SIDE) from 9790 Hart Blvd X 88 FARMSTEAD both ped ramps leading into Eagle Ridge Ln, both have Replace 140 - 160 feet from Eagle Ridge Ln. DR ' a cracked panel; lots of cracked panels approx. 20 feet of mainline; Gate valve should be lowered''/Z" in " same location ~ 89 FARMSTEAD crack in ped ramp on West side Gate valve should be lowered 'h" { I DR R 92 COUNTRY AVE 1/4" - 3/8" vertical rise south of D/W to 9081 - (WEST SIDE) GRIND 2008 SIDEWALK INSPECTION REPORT Page9 SIDEWALK INSPECTIONS Action Code NUMBER STREET NAME MONITOR CONDITION WORK TO BE DONE R 94 FARMSTEAD ' 1 cracked panel in ped ramp between 9144 & 9128 Hydrant Valve at 9166 should be lowered; AVE (EAST Farmstead Ave Hydrant Valve at 9106 should be lowered; ' ~ SIDE) Grind 3/8" - 1/2" vertical rise at 9094 R 95 FARMSTEAD Grind 1/2" - 3/8" vertical rise at 9038 'AVE (EAST SIDE) X R 96 FARMSTEAD Crack in panel behind Hydrant at 8849 (starting to flake REPLACE 2 cracked panels at 8896 AVE (EAST out); 1 cracked panel south of dnnry @ 8874 Farmstead Farmstead Ave; Crack fill 1 cracked panel at j 'SIDE) Ave; 1 cracked panel in drwy sidewalk @ 8886 8922 Farmstead Ave Farmstead Ave ' R 98 :87TH ST 1 cracked panel in dnnry @ 4843; 1 cracked panel in Lot East of 4921 divider between new & old (NORTH SIDE) drwy @ 4833; crack 4th panel East of dnnry to 4833; .walk coming out & walk sits up a bit. -GRIND; crack in 10th panel w of Fallon with deteriorating edges Grind 3/8" -'h" vertical lip E of D/W to 4941 !, R 100 EISELE AVE 1/4" crack with movement on wing of ped ramp on Grind 1/4" - 3/8" vertical rise at D/V1/ to 8518; (EAST SIDE) North side of Fairhill; Grind 1/4" - 3/8" vertical rise between 53rd & j 54th panels R 101 WILDWOOD ~ 1 cracked panel next to path &ped ramp Curb should be replaced at Ped Ramp @ Troyj BLVD (EAST Marquette SIDE) R 104 BAKKEN 1 cracked panel in driveway walk at 6081 Bakken; 2 Grind'/~" - 3!4" vertical rise at 2nd panel from STREET cracked panels on west side of 6095 Bakken D/W Deer ped ramp; replace 1 cracked & spauled (NORTH SIDE) panel to right of driveway at 6095 Bakken X 105 ' BAKKEN 2 cracked anels in D/W to 6037; crack behind H Brant y Crack and 3/4' heave m ex osed a re ate in ' STREET at Badger (some spauling) back half of ped ramp at Badger - repla a part : : (WEST SIDE) of panel with regular conc. R 124 GATEWATER 1 cracked panel in drwy at 6383 -TAKE PICTURE Grind lip at ped ramp at 84th DR (EAST : SIDE) ... _ R 125 GATEWATER crack in D/W to 8366 Grind 3/8" -''/z" vertical rise in D/W to 8374 DR (EAST SIDE) _ __ R 127 84TH ST Grind 3/8" - Y~" vertical rise between 4th & 5th . (SOUTH SIDE) panels from Gatewater R 129 83RD ST (North Grade Blvd to drain otherwise OK & West Sides) is R 131 . SPIRIT HILLS crack in ped ramp at Mount Curve Blvd. No Ped ramp @ Overlook -MOVE LIGHT RD _ AND INSTALL PED RAMP ': R 133 SPIRIT HILLS .. BUILDING MATERIALS ON WALK -INSPECT AFTER Cut cottonwood tree along edge of walk; Build RD . BUILDING IS DONE up drop off at end of walk at Fenning R 139 89TH ST chunk out of edge of panel at 4360; 3 settled panels at Grind off conc. Stuck to walk at 4360 ( SOUTH SIDE) back lot line of 4457 Eakern R 150 PARK PLACE Grind edges of new panel @ 9893 Park Place ', DR (WEST ~ SIDE 1 R 153 PARK PLACE 2 cracked panels at 9683 Park Place; hairline crack 21 Grind 3/8" vertical rise at prop line of 9683 DR (West Side) : panels from Summit ~X 168 DEEGAN (East Replace slightly heaved and cracked panel ~ Side) behind Applebee's ' R 171 SCHOOL BLVD crack in all ped ramps @ driveway (South side) into Gate Valve Box broken at 1st Hydrant East of ( SOUTH SIDE) Walmart; centerline longitudinal cracking in 3 panels by Cedar- Repair . 1st right turn sign E of Cedar 173 CEDAR ST crack in ped ramp at School Cut & Remove cracked and pushed dowr ( West Side) section of wing on ped ramps at MDS and 2008 SIDEWALK INSPECTION REPORT Page 10 SIDEWALK INSPECTIONS action NUMBER STREET NAME MONITOR CONDITION WORK TO BE DONE ..Code China Buffet; Sidewalk not yet replaced at Buffalo Wild Wings -Barricade walk R 174 CEDAR ST . Take pict of curb @ N entrance to Tire place; cracks in Grind 3/8" -''/s" vertical rise between 3rd & 4th '; ped ramp @ same loc; crack in ped ramp at drwy to . panel from School; Trim trees behind walk by '. Shell Gas Station; crack (1/8" or less) in ped ramp at Shell Station School Blvd;'h" - 3/4" gap in joint !. R 175 CHELSEA RD 3 cracked panels - 11 panels from Sandberg Rd (East); Grind 3/4" vertical lip midblock (by handhole (SOUTH SIDE) 1 cracked panel by General Rental for signals)] X R 176 CHELSEA RD crack in 13th panel from Hwy 25; Grind & monitor crack in ped ramp at Bit path (North Side) on Hwy 25; REPLACE Gas Co panel . replacement at Dairy Queen it is crumbling !, R 178 OAKWOOD DR . crack in 12th panel from Cedar; spider web cracking in Grind'/z" vertical rise on East side of Best i (SOUTH SIDE) 5th panel from Best Westem east DN1/ Westem west D/W R 182 MEADOW OAK 1 cracked panel 15 panels from RR tracks; 1 cracked 9 & 10 panels from RR (south) 2 cracked AVE (NORTH panel in ped ramp @ 1st entrance into park, across panels fill repair; Get a shorter GV box cover I ~ SIDE) from 2362) W side; cracks 3rd & 4th panels W of park on service to park ' lot D/W; crack 11th panel w of first Hydrant w of park; crack in panel on W '/~ of S curve R 188 . GOODRICH DR cracked (3/" -''/z") panel across from 9188 Goodrich; 2 Grind vertical rise 19 panels South of 9225 cracked panels across from 9184 Goodrich; cracked D/W panel across from 9172 Goodrich R 189 GOLDEN 2 cracked panels @ 9341 Golden Pond Lane; crack in Grind 1/4" -'/2" vertical rise between 14th & '; POND LN (S & . ped ramp at Goodrich 15th panels South of 9395 W SIDES) ,' R 193 92ND ST 1 cracked panel and Grind vertical rise in dnnry @ 6938; Grind vertical rise at replaced panel @ 9220 '.. (SOUTH SIDE) 2 cracked and 1 chipped corner @ 6926; 4 cracked Goodrich Dr ~ . panels X 195 91st ST 2 panel in drwy at 9089 91 St; cracked comer North of REPLACE 2 panels in driveway at 9081 91st ', .. 9149 D/W; cracked &spauling panel at 9141/9145 prop St NE; REPLACE 1 cracked &spauling panel line; 1 chipped panel in dnnry at 6922 91 St @ 9099 91st St NE; REPLACE cracked & spauling panel to left of drwy @ 6928 R 199 WALNUT ST settled panel next to san MH in front of C.H; s of crack fill spauled/broken panel between (WEST SIDE) ... driveway entrance to comm. ctr, lip btwn curb & pavers, crosswalk and Community Center entrance settled pavers @ comm. ctr, near ped ramp; sporadic one panel west of ped ramp. Not fixed trippers between pavers & curb; 1 cracked panel in ped ramp (N entrance to C.H. Dnnry) R 202 WALNUT ST -Chunk out of driveway into trash garage (across from Crack fill cracks at driveway into trash garage. (EAST SIDE) ' Comm Center dnnry) also chunk missing near ped ramp; whole driveway has 1 small crack though center R 205 6TH ST W EST Settled panels atl along 1 st driveway into Comm. Repair chunk out at the NW corner of 6th St (NORTH SIDE) Center (coming from Walnut) walk is good, just big lip and Walnut. 4th panel west of ped ramp. between driveway & walk. Grind? R 211 ' 6TH ST WEST At intersection of Walnut and 6th - Xcel damaged walk Repair two panels with cracks located just a of (NORTH SIDE) east of hydrant the main driveway;-Repair cracked corner @ 'og in walk -11 panels E of entrance into Liquor store. R 214 ' 4TH ST WEST crack in panel of ped ramp @ Hope E Free Church NW Repair 2" wide X 3" long whole; 1 panel west , (NORTH SIDE) , corner of W. 4th Stand Maple St; crack 5 panels east of steps @ church. of intersection at MN & 4th St. R 218 3RD ST EAST Grind'/2 "lip west of drwy into 106E 3rd St (SOUTH SIDE) R 237 LOCUST ST Grind tripper near MH take picture (south end) , (WEST SIDE) 2008 SIDEWALK INSPECTION REPORT Page 11 SIDEWALK INSPECTIONS. Action NUMBER STREET NAME MONITOR CONDITION WORK TO BE DONE Code R 245 WALNUT ST ' chunk missing. . Grind next to corner of bldg 1"lip. (EAST SIDE) R 252 LOCUST ST Grind 1" near MH 2008 SIDEWALK INSPECTION REPORT Page 12 SIDEWALK INSPECTIONS 2007-2008 DIRECTIONAL DATE OF STREET NAME LOCATION (TO & INSPECTION MONITOR CONDITION ` ' WORK TO BE DONE` FROM) 220 ! 3RD ST EAST (NORTH SIDE) '/: BLK FROM NEW 7/15/2008 OK ST -EAST 70 3RD ST EAST (NORTH SIDE) , PINE (T.H. 25) - 7/15/2008 2 cracked panels @ Help Crisis Grind 2 -1/2" lips next to DMV @ Help ' CEDAR Center ' Crisis Center 71 3RD ST EAST (NORTH SIDE) CEDAR -PINE (T. H. 7/15/2008 ' cracks panel 5 & 6 from Grind %" lip @ 106 25) corner of Cedar St & 3rd St; 1/4" lip in same spot 218 3RD ST EAST (SOUTH SIDE) PINE ST - CEDAR ST 7/15/2008 Grind %: "lip west of drwy into 106E 3rd St ;; 73 3RD ST WEST (NORTH SIDE) ! WALNUT- PINE 7/17/2008 ' cracked panel between ) (T.H. 25) ' middle driveways; 1/4" lip in _.,. _ same location __ _ j 72 . 3RD ST WEST (SOUTH SIDE) PINE (T.H. 25) - 7/17/2008 Snyders -1 cracked panel - 4 SE corner of Walnut & 3rd crack fill large WALNUT panels E of corner of 3rd & ' crack; US Bank ^' FIX! spauled walk, heaving Walnut on 3rd ' near tree; Repair a couple of cracked _ _ ... ' panels near 25 & 3rd 's 213 : 3RD ST WEST (SOUTH SIDE) ? -MINNESOTA 7/15/2008 cracked panel between i aownhouses (west side); crack 3 in ped ramp @ SE corner of W 3rd St & Minnesota St; panel in driveway between __ ! _. _ townhouses & corner house - y _, 257 -. 3RD ST WEST (SOUTH SIDE) ' VINE - MN 7/15/2008 I 1 cracked corner in ped ramp (east side); Add more grout to ' _ ' drwy (east) ~ way down block , 74 '! 3RD ST WEST (SOUTH SIDE) PINEWOOD -ELM 7/15/2008 ' 1 cracked panel 2 panel west ' Panel in front of 810 is cracked and needs 3 of corner of Elm & W 3rd St; repair.(13 panels from driveway) j 3/8" lip @ 820 W 3rd St 256 3RD ST WEST (SOUTH SIDE) ; ELM -VINE I 7/15/2008 ' drwy to Legion -cracked; 2 ' ( cracked panels at the '. residential home 79 4TH 5T EAST (NORTH SIDE) CEDAR -PINE (T.H. 7/16/2008 cracks in walk @ brick house Need to fill 1" gap between 2 driveways 25) ' on corner of 4th & Cedar; ! (113-119 E 4th St) { ' crack in driveway sidewalk at ' 119 S 4th St 77 4TH ST EAST (SOUTH SIDE) ' Pine (T.H. 25) - 7/15/2008 '- crack 118 4th St. E; crack 124 ' ' CEDAR E 4th St 1 76 : 4TH ST WEST (NORTH SIDE) WALNUT -PINE 7/17/2008 - curb @ NW corner is broken Grind lip on West side of drwy into US (T.H. 25) up Bank; Repair gap west of US Bank driveway 254 4TH ST WEST (NORTH SIDE) : LOCUST-LINN 7/15/2008 'I OK '' 214 1 4TH ST WEST (NORTH SIDE) MINNESOTA - 7/15/2008 crack in panel of ped ramp @ Repair 2" wide X 3" long whole; 1 panel MAPLE Hope E Free Church NW i west of steps @ church. corner of W. 4th Stand Maple St; crack 5 panels east of intersection at MN & 4th St. 255 ': 4TH ST WEST (NORTH SIDE) LINN -MAPLE ST 7/16/2008 cracked panel (6 panels from Linn St) 225 4TH ST WEST (SOUTH SIDE) PINE (HWY 25) - 7/16/2008 crack in panel in ped ramp @ . WALNUT Pine & 4th (south side) 78 4TH ST WEST (SOUTH SIDE) WALNUT -LOCUST 7/17/2008 ' cracked corner on the E side of the 1st entrance into Sunny Fresh; 2 cracked panels - 9 & 10 panels away from 1st entrance into sunny fresh along W 4th St 2008 SIDEWALK INSPECTION REPORT Page 13 SIDEWALK INSPECTIONS 2007-2008 DIRECTIONAL DATE OF -- STREET NAME LOCATION (TO & MONITOR CONDITION WORK TO BE DONE FROM) INSPECTION 223 ! 4TH ST WEST (SOUTH SIDE) LINN -LOCUST I 7/16/2008 215 4TH ST WEST (SOUTH SIDE) ! LINN- LOCUST 7/15/2008 OK 217 : ~_.. STH ST WEST (NORTH SIDE) __ ., _~__...~ ..,._._ ... __ LINN -MAPLE _ __ _.... 7/15/2008 _ _..._ ... OK NEW _._ ,.. m, _.. _ _~ .. ... i . _-.. ~. 247 - 5TH ST WEST (NORTH SIDE) MAPLE - %: BLOCK 7/17/2008 - OK EAST 258 6TH ST WEST (NORTH SIDE) MN -'/: BLOCK 7/15/2008 ! OK ~ WEST 205 6TH ST WEST (NORTH SIDE) , WALNUT -FIRE 7/17/2008 Settled panels all along 1st Repair chunk out at the NW corner of 6th STATION . driveway into Comm. Center Stand Walnut. 4th panel west of ped ramp. j (coming from Walnut) walk is good, jusYbig lip between ! driveway & walk. Grind? 211 6TH ST WEST (NORTH SIDE) WALNUT -PINE 7/17/2008 At intersection of Walnut and Repair two panels with cracks located just e 6th - Xcel damaged walk east of the main driveway;-Repair cracked of hydrant . corner @ jog in walk -11 panels E of , entrance into Liquor store. 204 6TH ST WEST (SOUTH SIDE) ; WALNUT -LOCUST 7/17/2008 ! Panels at library doors. Small i' cracks at old entrance to i library; emergency use only; 1 ! cracked panel (6 panels w of Library entrance); cracks in -, ped ramp @ SE corner of ~ Locust & 6th. I 219 7TH ST EAST (CHURCH SIDE) ; IN FRONT OF 7/15/2008 ; crack in ped ramp & closest ' CHURCH panel (near drwy to St. Ben's) 234 7TH ST EAST (NORTH SIDE) HIGHLAND WAY - 7/17/2008 ' OK 1 ST BENS DRWY f 235 ; 7TH ST EAST (NORTH SIDE) , ST BENS DRWY -BIT 7/17/2008 OK PATH 248 '. 7TH ST EAST (NORTH SIDE) CSAH 18 - 7/17/2008 OK HIGHLAND WAY 249 7TH ST EAST (NORTH SIDE) ': HIGHLAND WAY - 7/17/2008 OK ST BEN'S DRWY s 250 7TH ST EAST (NORTH SIDE) ST BEN'S DRWY - 7/17/2008 ' 2 cracked panels near ped BIT PATH ramp (West of St Ben's drwy) 233 -. 7TH ST EAST (NORTH SIDE) CSAH 18- 7/17/2008 OK HIGHLAND WAY _. 80 7TH ST EAST (NORTH SIDE) CEDAR -PINE (T.H. 7/17/2008 18 panels spauling & cracking Grind%= "lip where MH is; a couple panels s 25) i at the southeast corner of the west of Cedar St. s ': cemetery; hole next to electric panel @ NE side _ _ (close to Pine St) { 229 . 7TH ST WEST 3RD DRWY (CUB) - 7/15/2008 1 cracked panel - l0 panels 4TH DRWY (KFC) ' from cub drwy 226 : 7TH ST WEST MN - 1ST 7/15/2008 OK DRIVEWAY (KMART)', 228 ' 7TH ST WEST 2ND DRWY(KMART) 7/15/2008 ' OK - 3RD DRWY (CUB) 227 : 7TH ST WEST 1ST DRWY(KMART) 7/15/2008 1 cracked panel 2 panels E of - 2ND 1st drwy DRWY(KMART) 238 7TH ST WEST LOCUST-%BLOCK 7/15/2008 OK WEST 253 7TH ST WEST LOCUST- % BLOCK 7/15/2008 cracked panels 2008 SIDEWALK INSPECTION REPORT Page 14 SIDEWALK INSPECTIONS 2007-2008 DIRECTIONAL DATE OF STREET NAME LOCATION (TO & MONITOR CONDITION WORK TO BE DONE FROM) INSPECTION WEST ~ 81 7TH ST WEST (NORTH SIDE) ' PINE (T.H. 25) - 7/17/2008 2 cracked panels in ped ramp t ' WALNUT W of entrance closed to Hwy 25; lip on ped ramp edge on E side of entrance going into Holiday; 1 cracked panel in j ; ped ramp @ SW corner of ~ ; Hwy 25 & W 7th St 83 7TH ST WEST (SOUTH SIDE) ! CENTER KMART 7/15/2008 crack/chip by K-Mart 23 DRIVE -LOCUST panels west of W Kmart j '; Driveway; crack 2 panels east of same driveway; 3/8"lip @ :. ped ramp heading South on SW corner of Walnut & W 7th ' St; SE corner of Walnut & 7th St (ped ramp) 2 cracked i _. panels ._.. ~ .. _...... ...- __ 82 ! 7TH ST WEST (SOUTH SIDE) ! E. KMART DRIVE - ., 7/15/2008 '; 1 panel with crack, 10 panels WALNUT east of Cub Foods Entrance. 130 ! 82nd ST (North Side) ' Gatewater-84TH 7/3/2008 ! OK i 1 I ST 129 . 83RD ST (North & West 84TH ST-82ND ST 7/3/2008 ! Grade Blvd to drain otherwise OK ,.: Sides) I 128 ; 83RD ST (North Side) ' 84TH ST -EAST END 7/3/2008 ' OK 127 i 84TH 5T (SOUTH SIDE) GATEWATER DR - 7/3/2008 ', Grind 3/8" -'/:" vertical rise between 4th & 83RD ST ! 5th panels from Gatewater _ 126 85th ST (NORTH SIDE) GATEWATER DR - ! 7/3/2008 4 cracked panels hear hydrant , CUL-DE-SAC ' 6289/6297 Prop Line; 1 i cracked panel in driveway : 6289; 1 cracked panel in j driveway 6315; 2 cracked panels in driveway 6305 ~ (Homeowner would like replaced); 1 cracked panel at 6323 112 . 86th ST INTERSECTION 7/2/2008 OK j BADGER ST & I PENNING AVE 120 . 86TH ST (NORTH SIDE GATEWATER DR - 7/3/2008 OK Cul de Sac 119 ! 86TH ST (NORTH SIDE) GATEWAY CIRCLE - 7/3/2008 : 6367 1 cracked panel in GATEWATER DR driveway _ _. . 98 87TH ST (NORTH SIDE) FALCON AVE -West 7/1/2008 . 1 cracked panel in drwy @ Lot East of 4921 divider between new & old End CUL-DE-SAC ': 4843; 1 cracked panel in drwy : walk coming out & walk sits up a bit. - @ 4833; crack 4th panel East ': GRIND; Grind 3/8" -'/:" vertical lip E of D/W of drwy to 4833; crack in 10th to 4941 panel w of Fallon with deteriorating edges 143 ! 87TH ST (SOUTH SIDE) EBERSOLE - 7/3/2008 Dirt wash onto walk East of EDMONSON AVE ; Ebersole, otherwise OK 135 ' 89TH ST (NORTH SIDE) EDMONSON AVE - 6/26/2008 cracks in 3rd & 4th panels s EBERSOLE AVE west of D/W to 4479; crack in ' panel in D/W to 4459; 2 : cracked in panels in D/W to ' ' 4357 136 . 89TH ST (NORTH SIDE) EBERSOLE AVE - TO 6/26/2008 ' OK 2008 SIDEWALK INSPECTION REPORT Page 15 SIDEWALK INSPECTIONS 2007-2008 DIRECTIONAL DATE OF STREET NAME LOCATION (TO & INSPECTION .MONITOR CONDITION WORK?OBE DONE FROM) .WEST END _. _ 138 :89TH ST (SOUTH SIDE) EBERSOLE AVE - 6/26/2008 4288 2 cracked panels north EAKERN CIRCLE __.. _ of drwy __ _ 139 - 89TH ST (SOUTH SIDE) EAKERN CIR - 6/26/2008 chunk out of edge of panel at Grind off conc. Stuck to walk at 4360 EAKERN CIR ! 4360; 3 settled panels at back : lot line of 4457 Eakern 140 - .89TH ST (SOUTH SIDE) EAKERN CIR - 6/26/2008 OK _._...i _.... _ _ - __. -_~ EDMONSON AVE _.~. ... _ __.._. _,. -.. . , ~.. ._ _. _ . _. i . ... _ _ .. ... .,a 137 !, 89TH ST (SOUTH SIDE) EBERSOLE AVE - TO ; 6/26/2008 OK WEST END 195 ! 91st ST ! GINGHAM CT- 7/2/2008 2 panel in drwy at 9089 91 St; REPLACE 2 panels in driveway at 908191st HAUG AVE .: cracked corner North of 9149 St NE; REPLACE 1 cracked &spauling panel D/W; cracked 8c spauling ' @ 9099 91st St NE; REPLACE cracked & :. panel at 9141/9145 prop line; '.. spauling panel to left of drwy @ 6928 1 chipped panel in drwy at 6922 91 St ) 193 ; 92ND ST (SOUTH SIDE) GOODRICH LANE & 7/2/2008 1 cracked panel and Grind Grind vertical rise at replaced panel @ ' GOLDEN POND LN ! vertical rise in drwy @ 6938; 2 9220 Goodrich Dr { cracked and 1 chipped corner f @ 6926; 4 cracked panels ~ 192 93RD ST : GOLDEN POND LN - 7/2/2008 1 cracked panel @ 9298 j GOODRICH DR Goodrich Dr; crack in 8th j , panel East of 6927 93rd St. J 185 94TH ST GILLARD AVE - 7/2/2008 1 cracked panel @ 6738 94th !, GOLDEN POND ; St; 1 cracked panel @ 6748 LANE ' 94th St; 1 cracked panel @ 6818 94th St; slight veritcal rise i@ 6850 94th St 106 '• BADGER ST (NORTH SIDE) , BAKKEN ST -ELK 7/2/2008 1 panel in ped ramp @ Deer &: `% ___ ._ ._ .~ ____ AVE . ,:~_~ . _._ ~~ _..r._. . BadgerSt ._ _ ___. ... .__._. ._ _ ~_,. } ~..__ ._ __ .... _.__. _ __~ _ _ 107 ! BADGER ST (NORTH SIDE) ELK AVE -DEER AVE 7/2/2008 hairline crack in D/W tp 5881 4 panels with footprints in concrete ???? 108 ' BADGER ST (NORTH SIDE) DEER AVE - 86TH ST 7/2/2008 hairline crack in ped ramp at Deer St _. 3 115 BAKKEN (South Side) West end -Garvey 7/3/2008 ' OK Ct. g 116 BAKKEN South Side ( ) _. _._ Garve Ct- y 7/3/2008 -.... gouge out of back side of 3rd Gatewater Dr ; panel West of Gatewater ___.~. ~ ...__, __ _ _ _ __ _. ... __w_ __ . ..... 117 : BAKKEN ST (SOUTH SIDE) GATEWATER DR - 7/3/2008 crack in ped ramp @ ' GATEWAY CIRCLE ' Gatewater; Dirt on sidewalk 113 : BAKKEN STREET (NORTH TROY MARQUETTE 7/2/2008 ! 1 cracked panel at 6217 i SIDE) DR -Plat Line Bakken St crack fill?! (service settlement)16 panels from : corner of Bakken Stand Troy Marquette Dr ' 103 ' BAKKEN STREET (NORTH : TROY MARQUETTE 7/2/2008 OK SIDE) DR - DEER ST 104 ' BAKKEN STREET (NORTH DEER ST - BEAR ST 7/2/2008 1 cracked panel in driveway Grind'/:" - 3/4" vertical rise at 2nd panel ' SIDE) walk at 6081 Bakken; 2 !' from Deer ped ramp; replace 1 cracked & ' cracked panels on west side of spauled panel to right of driveway at 6095 `, . 6095 Bakken D/W Bakken 114 ' BAKKEN STREET (NORTH ' Plat Line -Garvey 7/2/2008 0K - SIDE) _ Ct. 105 BAKKEN STREET (WEST SIDE) _.. BEAR ST -BADGER 7/2/2008 2 cracked panels in D/W to Crack and 3/4" heave in exposed aggregate ST 6037; crack behind Hydrant at in back half of ped ramp at Badger -replace . Badger (some spauling) part of panel with regular conc. 2008 SIDEWALK INSPECTION REPORT Page 16 SIDEWALK INSPECTIONS 2007-2008 DIRECTIONAL DATE OF STREET NAME LOCATION (TO & INSPECTION MONITOR CONDITION WORK TO BE DONE FROM) 109 !BISON AVE (NORTH SIDE) - 86TH ST-END 7/2/2008 ' OK 157 ! BRENTWOOD DR (SOUTH INNSBROOK DR - 6/25/2008 1/4" rise at 3594/3608 prop SIDE) PRESCOTT DR ' line; corner chipped out at :' 3690 224 BROADWAY EAST (NORTH DAYTON - 7/17/2008 OK NEW : SIDE) : WASHINGTON 239 BROADWAY EAST (NORTH ' WASHINGTON - 7/17/2008 ! 707 2 sunken panels -rough ! SIDE) HENNEPIN ' spot; 1 cracked panel (17 '' panels west of Washington) ) i 241 BROADWAY EAST (NORTH ' PALM -NEW 7/17/2008 OK SIDE) 10 ; BROADWAY EAST (NORTH CEDAR -PALM 7/16/2008 ' 2 panels have small cracks 261 : SIDE) E. Broadway; 1 crack in ped ; ramp NE corner of Ramsey & ' Broadway. 11 BROADWAY EAST (NORTH WRIGHT -NEW 7/16/2008 , 2 panels have cracks in their SIDE) new sidewalk 419 E. , ' Broadway; 1 panel (3 panels E of New) 401 E. Broadway 12 " BROADWAY EAST (NORTH ' RAMSEY-WRIGHT 7/17/2008 crack in ped ramp @ NW 4 ', SIDE) I corner of Ramsey & j ; Broadway; 1 crack in sidewalk (in their driveway they didn't make cuts for sidewalk) 537 E. ~ : Broadway 13 BROADWAY EAST (NORTH PALM -NEW 7/16/2008 ' 1 crack in driveway sidewalk ; SIDE) :. panel and 2 other panels have cracks on their mainline :' sidewalk 319 E. Broadway; ' 313 E Broadway 8 and % s ; spauled panels 240 BROADWAY EAST (NORTH RAMSEY - 7/17/2008 ' OK 3 ' SIDE) HENNEPIN 8 ' BROADWAY EAST (NORTH ' CEDAR -PINE (T.H. 7/16/2008 spauled chunk to E of drwy 3/8" lip by gate valve,'/: way down block on SIDE) 25) i into old WF Center, crack fill E. Broadway. (Muller Theater) j pic; crack E of driveway (2 businesses w of Cedar St); cracks in aggregate (SW '.. corner of Cedar & Broadway) s w of ped ramp 7 BROADWAY EAST (SOUTH PALM -CEDAR 7/16/2008 2 cracked panel @ Peterson ; SIDE) Grismo Chapel, 5th & 17th _,. .__..~ , -_, _._ panels West from Palm ._.~ , ._._ .._ _ . _... .. .. __ . _ .. ,~ ..~ s 3 BROADWAY EAST (SOUTH HENNEPIN - 7/17/2008 ' 1/4" lip @ 618 E Broadway (1 .: SIDE) RAMSEY panel); 1/4" lip @ 618 E ' Broadway (1 panel); cracked - side panel in ped ramp; 1 . cracked panel @ 606E a _ ' Broadway _ _. 4 BROADWAY EAST (SOUTH RAMSEY -WRIGHT 7/17/2008 l cracked panel, 14th panel SIDE) west of Ramsey St. 548 E. ' Broadway; 1 cracked panel, 10th panel along S. Broadway side (204 Wright St); 1" gap ' btwn 2 spauled panels @ 512 E Broadway; 1 cracked panel 2008 SIDEWALK INSPECTION REPORT Page 17 SIDEWALKJNSPECTIONS 2007-2008 DIRECTIONAL DATE OF STREET NAME LOCATION (TO & INSPECTION MONITOR CONDITION WORK TO BE DONE FROM) _.. .. @ 524 E Broadway _ _, 5 BROADWAY EAST (SOUTH WRIGHT -NEW 7/16/2008 3/8" lip btwn new panels & ' SIDE) old in front of 424 E. Broadway; 1 cracked panel at 426 E. Broadway; 1/4" lip at 454 E. Broadway (6th panel W' s of Wright St); 1 cracked @ 201 New St (along the Broadway side) ~ 6 ': BROADWAY EAST (SOUTH NEW -PALM 7/16/2008 crack in ped ramp @ SW 1 SIDE) ' corner of Palm & Broadway; j crack in mainline - 4 panels ' i ' from SW corner of Palm (going west); 1 cracked panel -, 17 panels from Palm 2 DWAY EAST (SOUTH HINGTON - TO 7/17/2008 l t SIDE) AST MMSebadly cracked.(priva t ) 1 2 panels with / lip near MH (private) 9 ' BROADWAY EAST (SOUTH PINE (T.H. 25) - 7/16/2008 crack -panels 4 & 5 east of a SIDE) ' CEDAR ' Hwy 25; crack by light pole in ' this same location; 200E Broadway -lip in walk; 106E Broadway SE Corner- spauled -Broadway side, also ped j ramp 1 1 BROADWAY EAST (SOUTH WASHINGTON - 7/17/2008 OK I SIDE) _ HENNEPIN _. _ _ _... .. ) 25 BROADWAY WEST (NORTH WALNUT- LOCUST 7/15/2008 OK , f' : SIDE) i 28 ` BROADWAY WEST (NORTH MAPLE - 7/15/2008 ; ped ramp @ NE corner of MN } '. SIDE) MINNESOTA ' & W Broadway; two panels ! east of Minnesota St., broken corner; holes in front of 549 ' W. Broadway; cracked panels ' in front of 549 W. Broadway; 1/4" lip 13 panels from ped S ramp (203 MN St) Broadway side 242 BROADWAY WEST (NORTH : MN -VINE 7/15/2008 OK ! SIDE) 243 ' BROADWAY WEST (NORTH VINE -ELM 7/15/2008 ' OK . ! SIDE) ~ _ _ _ _ ~ 26 BROADWAY WEST (NORTH LOCUST- LINN 7/15/2008 crack & lip at telephone pole amps 1" lips, E & W on Linn & 2 ped r ' SIDE) near P.O. parking lot; cracks E : Broadway of entrance to Assist to Sell; cracked panel @ 354 W Broadway; 324 W Broadway 3/8" lip & cracked driveway panels; Large cracks 23 BROADWAY WEST (NORTH WALNUT- PINE 7/15/2008 ' cracked panel btwn 107 & 113 Fill in square hole in front of 155 SIDE) (T.H. 25) N Broadway; crack & slight lip ' Broadway(Monticello Carpets) w of door at 113 N Broadway ' (3"x6" chunk out); cracked panel (near 2nd tree) about 6 panels E of Walnut St. 155 E ' Broadway; 1/4" lip (just east 2008 SIDEWALK INSPECTION REPORT Page 18 SIDEWALK INSPECTIONS 2007-2008 DIRECTIONAL DATE OF STREET NAME LOCATION (TO & INSPECTION MONITOR CONDITION WORK TO BE DONE FROM) of cracked panel) 155E Broadway _ __ __ 27 BROADWAY WEST (NORTH LINN -MAPLE 7/15/2008 spauled walk by Trinity Ped ramp, NW corner of Broadway & SIDE) Lutheran; 10 cracked panels Maple (1" lip) 15 BROADWAY WEST (NORTH ' ELM -CHESTNUT 7/15/2008 ' cracked ped ramp .: SIDE) j 19 BROADWAY W EST (SOUTH '. MINNESOTA - 7/15/2008 cracked panel west of 530 W. 530 W Broadway -grout 3"X3" hole, 3 . SIDE) ' MAPLE . Broadway; 1 cracked panel at panels west of drwy : 501 W Broadway 20 BROADWAY WEST (SOUTH MAPLE -LINN 7/15/2008 1/4" lip @ 413 W Broadway { ! SIDE) -~ 21 ' BROADWAY WEST (SOUTH ' LINN -LOCUST 7/15/2008 Grind %:" lip @ house west of Kwik Stop SIDE) __ _._ (near speed limit sign) 22 BROADWAY WEST (SOUTH LOCUST- WALNUT 7/15/2008 1 cracked panel @ 214 W Repair 7/8" lip in panel with exposed - SIDE) ' Broadway aggregate. 2 trees North of west Broadway (west side) of Walnut St 17 '. BROADWAY WEST (SOUTH ELM -VINE 7/15/2008 726 W. Broadway 1/4" lip east '. SIDE) of house at new walk; 718 W. ' 3 Broadway spauling by ! driveway a 24 BROADWAY WEST (SOUTH PINE (T.H. 25) - 7/15/2008 1/4" lip @ 150 W Broadway (1 SIDE) WALNUT j panel E of tree) _ _ ... . . 16 BROADWAY WEST (SOUTH ' CHESTNUT- 7/15/2008 ' OK - SIDE) PINEWOOD BIKE PATH _. 18 BROADWAY WEST (SOUTH ' VINE -MINNESOTA 7/15/2008 : 636 W. Broadway two settled ! SIDE) ' _..: panels 14 BROADWAY WEST (SOUTH ELM -CHESTNUT 7/15/2008 ': 806 W. Broadway -grind 1/2" lip by - SIDE) .: driveway; repair a 3"X4" small concrete _. ' chunk 174 ' CEDAR ST SCHOOL BLVD -'/: 7/1/2008 - Take pict of curb @ N Grind 3/8" - %:" vertical rise between 3rd & BLOCK NORTH . entrance to Tire place; cracks ! 4th panel from School; Trim trees behind f in ped ramp @ same loc; walk by Shell Station crack in ped ramp at drwy to ' Shell Gas Station; crack (1/8" ~ or less) in ped ramp at School Blvd; %" - 3/4" gap in joint 3 172 ' CEDAR ST (EAST SIDE) SCHOOL BLVD - 7/1/2008 crack in ped ramp @ 1st : SOUTH '.. driveway into Walmart 67 ' CEDAR ST (EAST SIDE) : 4TH - RR TRACKS 7/16/2008 ' 1/4" lip at the s side of the Grind 2 panels settled'/:", n of apartment's 's, driveway for the apartments; . driveway 3rd and 4th panel; Spauled walk ' 13th and 16th panel cracked n' close to 4th St of apartments driveway; 21st ' i panel 1/4" lip n of I '. apartment's driveway 69 : CEDAR ST (EAST SIDE) 6TH - 7TH 7/16/2008 OK 68 - CEDAR ST (EAST SIDE) RR TRACKS - 6TH 7/16/2008 1 cracked panel - 24 panels s Grind'/:" lip, 9 panels south of North of N approach in front of entrance, (close to RR tracks) : Photo One/Sunlife Express 66 CEDAR ST (WEST SIDE 3RD - 4TH 7/16/2008 1/4" lip along the west side of Cedar St. 1 panel N of ' driveway (SE corner of block- brick house on corner) 173 CEDAR ST (West Side) SCHOOL BLVD - 7/1/2008 crack in ped ramp at School Cut & Remove cracked and pushed down SOUTH section of wing on ped 2008 SIDEWALK INSPECTION REPORT Page 19 SIDEWALK INSPECTIONS 2007-2008 DIRECTIONAL DATE OF STREET NAME LOCATION (TO & MONITOR CONDITION WORK TO BE DONE FROM) INSPECTION ramps at MDS and China Buffet; Sidewalk not yet replaced at Buffalo Wild Wings - Barricade walk 65 CEDAR ST (WEST SIDE) BROADWAY E. - 7/18/2008 1 panel with a 1/4" lip, to the Crack fill the following panels - 6, 7, 9, 12, -. 3RD ' west of the SW corner of 16, 17, 18, 19, 22nd from Broadway. Small Cedar St & E. 3rd St. (ped chunks out of walk. Spauling ' ramp); take picture of curb into drwy between well house': & apts 180 ! CEDAR ST (West Side) Chelsea Rd.. - 7/1/2008 crack in South ped ramp to Dundas Rd. i Checker Auto; crack in North : ped ramp by Dunn Bro Coffee 3 179 i CEDAR ST (WEST SIDE) OAKWOOD DR - 7/1/2008 crack in ped ramp (1st drwy to CHELSEA RD North); 1 cracked panel (8th &. 1 9th panels from 2nd drwy from Chelsea); crack in ped ' ramp (1st drwy to South); ! crack in both ped ramps at ! ' Holiday D/W; 6 cracked _ .. ! panels at Loch Jewelers _ _ j _. 176 CHELSEA RD (North Side) CEDAR ST -HWY 25 6/25/2008 ' crack in 13th panel from Hwy Grind & monitor crack in ped ramp at Bit 25; j path on Hwy 25; REPLACE Gas Co panel ', replacement at Dairy Queen it is crumbling 175 ; CHELSEA RD (SOUTH SIDE) SANDBERG RD - 6/25/2008 ; 3 cracked panels - 11 panels Grind 3/4" vertical lip midblock (by , HWY 25 '. from Sandberg Rd (East); 1 handhole for signals) 1 ' cracked panel by General s Rental 92 COUNTRY AVE (WEST SIDE) FIELDCREST CIR - 6/26/2008 ; 1/4" - 3/8" vertical rise south of D/W to _ PLAT LINE ~. 1 _ 9081- GRIND i __ 90 COUNTRY AVE (WEST SIDE) SCHOOL BLVD - 6/26/2008 1 crack in ped ramp @ corner FIELDCREST CIR of Country Ave & School Blvd. 91 COUNTRY AVE (WEST SIDE) FIELDCREST CIR - 6/26/2008 OK f FIELDCREST CT ; 168 ! DEEGAN (East Side) SCHOOL BLVD - 7/1/2008 Replace slightly heaved and cracked panel : SOUTH END __ behind Applebee's 4 167 ; DEEGAN AVE (EAST SIDE) SCHOOL BLVD - 6/25/2008 2 cracks next to ped ramp at ' PARK PLACE DR ' intersection of School Blvd Sc Deegan Ave (Arby's); 2 j cracked panels (9th & 10th '.. from Bank's south D/W) 165 DEEGAN AVE (WEST SIDE) ENTRANCE -PIZZA 7/1/2008 0K ' PLACE -South End 166 DEEGAN AVE (West Side) SCHOOL BLVD - 6/25/2008 OK PARK PLACE DR _ _. __ . 111 I DEER ST (SOUTH SIDE) ELK AVE - 21 7/2/2008 ! OK -? PANELS INCLUDES _ PED RAMP _.. 181 ' Dundas Rd (North Side) Hwy 25 - Cedar St. 7/1/2008 OK 144 ' EAKERN AVE (East Side) 87th -South 7/3/2008 ' OK 134 ' EAKERN CIRC NE 89TH ST NE - 89TH 6/26/2008 ' 2 cracked panels in 4365 ST NE Eakern Circle NE driveway sidewalk; 3 hairline cracks across from 4428 141 EBERSOLE AVE (West Side 89th - 87th 7/3/2008 ' OK 142 ' EBERSOLE AVE (West Side) 87th -South End 7/3/2008 ' OK 2008 SIDEWALK INSPECTION REPORT Page 20 SIDEWALK INSPECTIONS 2007-2008 DIRECTIONAL DATE OF STREET NAME LOCATION (TO & INSPECTION MONITOR CONDITION WORK TO BE DONE FROM) 100 " EISELE AVE (EAST SIDE) 85TH ST - 87TH ST 7/1/2008 ' 1/4" crack with movement on :Grind 1/4" - 3/8" vertical rise at D/W to s wing of ped ramp on North 8518; Grind 1/4" - 3/8" vertical rise side of Fairhill; between 53rd & 54th panels 110 :ELK AVE (EAST SIDE) BADGER ST-DEER 7/2/2008 !West of drwy @ 8608 chunk ST , out of sidewalk.; 3 cracked i panels in drwy at 8592 212 'ELM ST (EAST SIDE) GOLF COURSE 7/15/2008 "crack it panels east of Elm St ROAD - 3RD @ the Legion; crack/chipped area i_n driveway 30 ELM ST (WEST SIDE) 3RD -BROADWAY 7/15/2008 OK ) WEST 29 ELM ST (WEST SIDE) 'GOLF COURSE 7/15/2008 .OK ' 'ROAD - 3RD STREET i 99 FAIRHILL AVE (EAST SIDE) -87TH ST-EISELE 7/1/2008 chunks out of 2 anels in D/W P sand wash over walk (silt fence down for ~ ~~ ~ AVE .-~-__ _....__ _.~. __. to 8556 ._ ,_r_. _ ~_ __. .. __ ~ .house on 87th) ' 93 FARMSTEADAV E (EAST SIDE) SCHOOL BLVD - 7/1/2008 _ ___.. .,crack in ped ramp pathway ___. ._.. __. _: .._.__.... __-_,_~ .._ PEBBLEBROOK DR 97 FARMSTEAD AVE (EAST SIDE): PARK DR -FALCON. 7/1/2008 cracks in 9th & 23rd panels '. AVE. ! East of Park Drive; crack in ;, ped ramp at Fallon 96 FARMSTEAD AVE (EAST SIDE) PARK DR -PARK DR 7/1/2008 ' Crack in panel behind Hydrant REPLACE 2 cracked panels at 8896 ' at 8849 (starting to flake out); ; Farmstead Ave; Crack fill 1 cracked panel at 1 cracked panel south of drwy - 8922 Farmstead Ave @ 8874 Farmstead Ave; 1 j ' cracked panel in drwy sidewalk @ 8886 Farmstead I i Ave 95 ; FARMSTEAD AVE (EAST SIDE) DIAMOND DR. - 7/1/2008 Grind 1/2" - 3/8" vertical rise at 9038 I ' PARK DR _. 7 94 ! FARMSTEAD AVE (EAST SIDE), PEBBLEBROOK DR - 7/1/2008 ; 1 cracked panel in ped ramp Hydrant Valve at 9166 should be lowered; DIAMOND DR. between 9144 & 9128 Hydrant Valve at 9106 should be lowered; 88 FARMSTEAD DR EAGLE RIDGE LN - : 6/26/2008 I Farmstead Ave both ped ramps leading into Grind 3/8" - 1/2" vertical rise at 9094 Replace 140 - 160 feet from Eagle Ridge Ln. Pathway , Eagle Ridge Ln, both have a lots of cracked panels; Gate valve should be ! cracked panel; lowered'/=" in same location 89 FARMSTEAD DR GOLDEN EAGLE LN - 6/26/2008 - crack in ped ramp on West Gate valve should be lowered %_" EAGLE NEST LN side j 123 GATEWATER DR (EAST SIDE) ! 86TH ST NE - 85TH 7/3/2008 OK s _. _ ST N E I i 122 ; GATEWATER DR (EAST SIDE) BAKKEN ST- 86th St 7/3/2008 1 cracked panel (1/8" or less) at 8579; 1 cracked panel (1/8"'! or less) at 8586 121 . GATEWATER DR (EAST SIDE) CSAH 18-BAKKEN 7/3/2008 . OK .. _. ST 125 GATEWATER DR (EAST SIDE) . 84TH ST- 82nd ST 7/3/2008 crack in D/W to 8366 Grind 3/8" -'/:" vertical rise in D/W to 8374 124 : GATEWATER DR (EAST SIDE) 85TH ST NE - 84TH 7/3/2008 ' 1 cracked panel in drwy at Grind lip at ped ramp at 84th S T NE 6383 -TAKE PICTURE 118 GATEWAY CIRC (EAST SIDE) 8 6TH ST NE - CUL 7/3/2008 c rack in ped ramp at Bakken; DE SAC Dirt washed onto sidewalk at ':8 6th St. 184 GIFFORT CT G illard - Cul de Sac 7/2/2008 s light veritcal rise in ped ramp a t Gillard; cracks in 1st,13th & 1 4th panels form South end 183 G ILLARD AVE NE (WEST 9 5TH ST- 94TH ST 7/2/2008 O _. K 2008 SIDEWALK INSPECTION REPORT Page 21 SIDEWALK. INSPECTIONS 2007-2008 DIRECTIONAL DATE OF STREET NAME LOCATION (TO & INSPECTION MONITOR CONDITION WORK TO BE DONE FROM) - SIDE) _. _. 194 GINGHAM CT GOODRICH DR - 7/2/2008 2 cracked panels west of 6852 END D/W; cracked panel in 6846 i D/W; cracked panel west of 6822 D/W; cracked panel in 6798 D/W 191 '. GOLDEN POND LN (OUTER AROUND LOOP 7/2/2008 panels 11 & 12 from corner w SIDE) '. cracked 189 GOLDEN POND LN (S & W GOODRICH DR & 7/2/2008 ! 2 cracked panels @ 9341 Grind 1/4" - %:" vertical rise between 14th { SIDES) 1 93RD ST Golden Pond Lane; crack in ! & 15th panels South of 9395 ped ramp at Goodrich 190 GOLDEN POND LN (WEST 93RD ST & 92ND ST ' 7/2/2008 OK 1 ,; SIDE) 186 : GOODRICH DR GOLDEN POND LN - ' 7/2/2008 ': OK _ ~~~ ~~ ~~~~~~~~ 9_3RD ST -_. ____.__ _, _ .__ .__ _ _. __-._ ..,______.. . _._.__ 187 GOODRICH DR 93RD ST- 92ND ST 7/2/2008 ' 3" X S" chunk out of corn er of ', panel by D/W to 9255 ~ ' Goodrich 1 188 : GOODRICH DR 92ND ST- 7/2/2008 '. cracked (3/" -'/:") panel across Grind vertical rise 19 panels South of 9225 GINGHAM COURT ! from 9188 Goodrich; 2 D/W cracked panels across from j 9184 Goodrich; cracked panel I _ _ _. across from 9172 Goodrich 87 HART BLVD (SOUTH SIDE) MILL RUN RD - C.R. 7/2/2008 2 cracked panels (12 & 14 75 panels East of drwy @ 9749 Hart Blvd) right across the ) ( street from Mill Run Road 86 : HART BLVD (SOUTH SIDE) PLAT LINE -MILL 7/2/2008 ' 1 cracked panel in drwy @ ' REPLACE - 1 cracked & spauled panel ': RUN RD ' backside of AST sports "~ across from 9790 Hart Blvd 85 -. HART BLVD (SOUTH SIDE) C.R. 39 EAST- C.R. 7/2/2008 1 cracked panel @ Hart & REPLACE 6 cracked panels"' 12 panels from 75 CSAH 39 (1st panel); 1 cracked !, CSAH 39 j ' panel (14 panels East of drwy @ 9749 Hart Blvd) right across ` the street from Mill Run Road; ; { 1 cracked panel on ped ramp i to the NW @ entrance into gas station also a chip out of ! ' { .. ... _ side panel curb _ _ ., .. _.. ~ .. _ _.1 162 HAYWARD CT (WEST SIDE) PARK PLACE DR - 6/25/2008 ' exposed aggregate on 2 i REDFORD LN panels at 3737 Hayward; 3 gouged and 1 cracked panels __ at 3783 _ 251 ' HIGHLAND WAY (WEST SIDE) BROADWAY- E 7TH 7/1/1708 cracked corner on ped ramp ST I (@ backside of Home Depot ' road (N side) 236 HIGHLAND WAY(WESTSIDE) BROADWAY- E 7TH 7/17/2008 OK ST 268 ' Hillcrest Park Playground 7/11/2008 OK ?. 146 INNSBROOK DR (SOUTH PARK PLACE DR - 6/25/2008 .: slight vertical rise (1/4 " or ' SIDE) '. SAVANNAH AVE . less) at 10000/10006 prop '. line; crack in curb @ NE ped ramp @ corner of Innsbrook & Savannah 145 ' INNSBROOK DR (SOUTH CHELSEA RD -PARK 6/25/2008 Island curb is broke -Repair SIDE) PLACE DR 2008 SIDEWALK INSPECTION .REPORT Page 22 SIDEWALK INSPECTIONS 2007-2008 DIRECTIONAL DATE OF STREET NAME LOCATION (TO & INSPECTION MONITOR CONDITION WORK TO BE DONE FROM) 252 , LOCUST ST W 7TH ST - W 6TH 7/17/2008 Grind 1", near MH ST _. ._ _ _ j 222 " ' LOCUST ST (EAST SIDE) !BROADWAY TO % 7/15/2008 ' OK "~ ~~~~ SOUTH ~... ___. __ -_.._.. -..__ j _ _ ,_. 206 LOCUSTST(EASTS IDE) 6TH -NORTH SIDE 7/17/2008 OK 3 OF COMMUNITY CENTER 37 'LOCUST ST (EAST SIDE) 'BROADWAY WEST- 7/15/2008 crack fifteen panels north of MID BLOCK ; Broadway; cracked panel & 1/4" lip just South of driveway' into apts; 2 cracked panels ' ' between two driveways 237 . LOCUST ST (WEST SIDE) W 7TH ST- W 6TH "7/15/2008 : Grind tripper near MH take picture (south ' ST ' end) 38 LOCUST ST (WEST SIDE) ' MID BLOCK NORTH 7/15/2008 crack fifteen panels north of ~ OF BROADWAY W i : Broadway; lots of cracked _... _, , .... . _ _ ": ~ _ panels 1 _ _ .. __. , 32 '- MAPLE ST (EAST SIDE) RR TRACKS - 6th ST ', 7/17/2008 ' OK . . j 246 ; MAPLE ST (EAST SIDE) RR TRACKS - 6th ST 7/17/2008 OK ! WEST ~ 33 ! MAPLE ST (WEST SIDE) ; BROADWAY WEST- 7/15/2008 : OK " 3RD " 34 MAPLE ST (WEST SIDE) ! 3RD-4TH 7/15/2008 " 1/4"lip south of first driveway : south of 3rd Street 35 MAPLE ST (WEST SIDE) 4TH - RR TRACKS 7/17/2008 OK j 36 MAPLE 5T (WEST SIDE) ' RR TRACKS - 6TH 7/17/2008 ' OK 182 MEADOW OAK AVE (NORTH ' PENNING AVE - 7/2/2008 1 cracked panel 15 panels 9 & 10 panels from RR (south) 2 cracked SIDE) CSAH 75 (NEAR :: from RR tracks; 1 cracked '... panels fill repair; Get a shorter GV box FREEWAY FIELDS) panel in ped ramp @ 1st ' cover on service to park entrance into park, across t from 2362) W side; cracks 3rd ' ' & 4th panels W of park lot s D/W; crack 11th panel w of ' first Hydrant w of park; crack " ' in panel on W '/: of S curve 259 ', MINNESOTA (WEST SIDE) : 6TH-5TH 7/15/2008 OK 31 MINNESOTA STREET (EAST ' 6TH - 7TH 7/16/2008 ! 1 cracked panel in front of i SIDE) 524 W 6th St (MN side) 221 NEW ST (EAST SIDE) E 3RD ST- %: BLK 7/15/2008 OK NORTH ON NEW ST 178 OAKWOOD DR (SOUTH SIDE) CEDAR ST - END IN 6/25/2008 ' crack in 12th panel from Grind'/:" vertical rise on East side of Best CUL-DE-SAC Cedar; spider web cracking in Western west D/W ! 5th panel from Best Western east D/W 177 OAKWOOD DR (SOUTH SIDE)', HWY 25 - CEDAR ST 6/25/2008 ' 2 cracks in ped ramp at East 5 spauled panels at CB (Holiday's repair ?) side of Holiday D/W 260 i Otter Creek Rd (East Side) CSAH 75 -Sand y 7/11/2008 c rack in 9th panel from CSAH Lane 75 261 Otter Creek Rd (East Side) Sandy Lane -River 7/11/2008 crack in ped ramp at River St St. - - W 154 PARK PLACE DR (EAST SIDE) HAYWARD CT-BIT 6/25/2008 hairline crack in pe d ramp at PATH ;; path; 3 cracked panels at 9644 Park Place (will need replacement in the 2008 SIDEWALK INSPECTION REPORT Page 23 SIDEWALK INSPECTIONS 2007-2008 DIRECTIONAL DATE OF STREET NAME LOCATION (TO & INSPECTION MONITOR CONDITION WORK TO BE DONE FROM) ~_ _ ' future) _ .. _ 150 ' PARK PLACE DR (WEST SIDE ' INNSBROOK DR - 6/25/2008 i ' .Grind edges of new panel @ 9893 Park ':; SAVANNAH AVE Place 147 ! PARK PLACE DR (WEST SIDE) , 90th St. - PRESCOTT 6/25/2008 OK _... ' DR 153 ;, PARK PLACE DR (West Side) HAYWARD CT - 6/25/2008 . 2 cracked panels at 9683 Park Grind 3/8" vertical rise at prop line of 9683 SUMMIT CT Place; hairline crack 21 panels ~~ ~~~ - ~ ~~~ _ from Summit _,. ... ..- . ~___. _ _ _ __ w __. __....-. 152 ` PARK PLACE DR (WEST SIDE) WINDEMERE CT- 6/25/2008 OK ' SUMMIT CT 148 ! PARK PLACE DR (WEST SIDE) PRESCOTT DR - 6/25/2008 ' OK 1 SOMERSET LN j 149 ' PARK PLACE DR (WEST SIDE) SOMERSET LN - 6/25/2008 OK INNSBROOK DR 151 ' PARK PLACE DR (WESTSIDE); SAVANNAHAVE- 6/26/2008 . OK WINDEMERE CT __ 57 PINE ST(T.H. 25) EAST SIDE OAKWOOD DRIVE - 7/18/2008 OK ( I-94 BRIDGE 58 PINE ST (T.H. 25) EAST SIDE I-94 BRIDGE - 7TH 7/18/2008 . ped ramp at the NE quadrant of 25 and 7th (1/4" lip) I 1 59 PINE ST (T.H. 25) EAST SIDE 7TH - 6TH 7/17/2008 i Ped ramp at the NE quadrant 3 ' of 25 & 7th (1/4" lip) 60 { PINE ST (T.H. 25) EAST SIDE 6TH - RR TRACKS 7/18/2008 ' OK I 61 ; PINE ST (T.H. 25) EAST SIDE RR TRACKS - 4TH 7/18/2008 '.. cracked panels 3,8,9,10,11 !, panels S from E 4th & Pine St ' 62 PINE ST (T.H. 25) EAST SIDE 4TH - 3RD 7/18/2008 0K _ .. 63 PINE ST (T.H. 25) EAST SIDE 3RD -BROADWAY 7/18/2008 ! 206 Pine St -fill 2 gaps; cracks Fix & Repair curb (SE corner of 3rd & Hwy s in drwy to alley; Take pic of 25) catch basin and rebar showing ' curb in front of Wright s Custom Home Electric (NE _. _ _ ., corner of 25 *& 3rd) _ - , 64 PINE ST(T.H.25)EASTSIDE ': BROADWAY-RIVER: 7/15/2008 ' OK ;. 56 : PINE ST(T.H.25)WESTSIDE I-946RIDGE- 7/18/2008 OK OAKWOOD DRIVE 51 i PINE ST (T.H. 25) WEST SIDE 3RD - 4TH 7/17/2008 cracked ped ramp NW corner of 25 & 4th St W; 1 cracked panel next to ped ramp (3rd &' 25) f 52 ; PINE ST (T.H. 25) WEST SIDE 4 - 5TH 7/17/2008 . cracked panel North of RR tracks; Take picture of cracked' ' curb @ SW corner of 25 & 4th St W 49 PINE ST (T.H. 25) WEST SIDE RIVER -BROADWAY 7/15/2008 : NW corner of 25/75, electric box is a tripper & big crack; spauled crack in same location; wires hanging out of ' s ' light pole (at btm); SW corner of 25 & River 3/8" lip in ped ' ramp; Cracked corner near n side drwy alley, electric box (S side) at location 53 PINE ST (T.H. 25) WEST SIDE STH - 6TH 7/18/2008 . Grind south ped ramp at ' : entrance to Town Centre off Hwy 25. Not done.('/:" lip); 2008 SIDEWALK INSPECTION REPORT Page 24 SIDEWALK INSPECTIONS 2007-2008 DIRECTIONAL DATE OF STREET NAME LOCATION (TO & MONITOR CONDITION WORK TO BE DONE FROM) INSPECTION ' crack in ped ramp at SW corner of Pine & 6th 50 PINE ST (T.H. 25) WEST SIDE BROADWAY - 3RD 7/17/2008 cracks in front of the alley between Flicker's and ' Primerica; small void near CB (near alley) 55 i PINE ST (T.H. 25) WEST SIDE 7TH - I-94 BRIDGE 7/17/2008 ', 1 cracked panel approx. 20 Grind 1+" lip on median island ped ramp panels N of I-94 lights; 1 entrance to KFC/Cub Foods cracked panel approx. 25 panels S of 7th St; panel with 3/8" lip @ electrical hatch 9th ', panel South from 7th St; 1 ' cracked panels in same __ : location 54 PINE ST (T.H. 25) WEST SIDE 6TH - 7TH 7/17/2008 2 cracked panels (just N of storm sewer MH in sidewalk) in walk at corner of 7th and - Pine. Also 1/4" Lip 5 panels N ~ of storm sewer MH; crack in !, ped ramp at SW corner of .'; Hwy 25 & 7th St. 9 48 PINE ST (T.H.25) WEST SIDE RIVER BRIDGE - 7/15/2008 , ped ramp sunken cracked RIVER STREET ; corner 75 ` PINEWOOD SCHOOL ' 3RD- BROADWAY 7/15/2008 i Cracks. Private. i PROPERTY i _ 232 ! PRAIRIE PINE CT CTY ROAD 75 -END 7/17/2008 : ~ ~_..~ .. ~ OK __.. .. _._ . _~__.._ _ ... _._ _.._._ . .. _._ ... -., 216 :~ PRAIRIE PINE CT (EAST & S CTY RD 75 -CUL-DE- 7/ 15/2008 ! OK NEW : SIDE) SAC 230 PRAIRIE RD (SOUTH SIDE) NICHOLAS CIRCLE 7/15/2008 i. OK _ TO EAST END .. I 231 PRAIRIE RD (SOUTH SIDE) NICHOLAS CIRCLE- 7/15/2008 OK CUL DE SAC j 155 PRESCOTT DR (EAST SIDE) PARK PLACE DR - 6/25/2008 OK ~ - BRENTWOOD DR __ _ _. ' 156 PRESCOTT DR (EAST SIDE) BRENTWOOD DR - 6/25/2008 ' OK END 163 ' REDFORD LN HAYWARD CT-Plat 6/25/2008 2 cracked (1/8" or less) panels Line ! at 3529 Redford; cracked I (1/8" or less) panel at 3647 Redford 164 ! REDFORD LN Plat Line -School 6/25/2008 ' OK ' Blvd 262 River St W (East & North Otter Creek Rd. - 7/11/2008 pop outs, considerable ! Sides) Kenneth Lane number from CSAH 75 tow i ' end of Cemetery; crack in ped ' ramp w side of trailer park d/w; chunk out of edge of walk at power pole anchor across from 1218 W. River St. _ _ __ . 84 RIVER ST E. (NORTH SIDE) RAMSEY - WRIGHT 7/15/2008 OK 269 River St. W (South & East Parking Lot -West : 7/11/2008 OK . Sides) End 263 ' River St. W (South Side) Kenneth Lane- 7/11/2008 ; light spauling at ped ramp at Craig Lane ' Craig Lane 264 River St. W (South Side) Craig Lane - 7/11/2008 ' longitudinal crack in d/w to 2008 SIDEWALK INSPECTION REPORT Page 25 SIDEWALK INSPECTIONS 2007-2008. DIRECTIONAL DATE OF STREET NAME LOCATION (TO & MONITOR CONDITION WORK TO BE DONE FROM) INSPECTION . Matthew Cir. ' 1512 W. River St 265 : River St. W (South Side) Matthew Cir. - No 7/11/2008 crack in 10th panel from 'No ' Name Street Name St'; vertical rise at 1602 W. River; crack in 13th j panel from Matthew Cir. 266 I River St. W (South Side) No Name Street - 7/11/2008 ' 2 cracked panels on curve i 1702 West River St. ! where sidewalk is tight to ~I curb 270 ! River St. W (West Side Ped County Pathway 7/11/2008 : OK :; Ramp) 267 River St.W (South Side) 1702 West River St.: 7/11/2008 crack in panel by power pole - Parking Lot i (East end of park); crack in ped ramp at parking lot I 161 SAVANNAH AVE (NORTH PRESCOTT DR- 6/25/2008 : OK ; SIDE) WESTON DR ? 160 SAVANNAH AVE (NORTH WESTON DR - 6/25/2008 ( crack in ped ramp at Weston SIDE) INNSBROOK DR 159 .. SAVANNAH AVE (NORTH INNSBROOK DR- 6/25/2008 1 1/4" lip in ped ramp in front SIDE) ' PARK PLACE DR of 9893 Park Place Dr; cracked , panels with some flaking at ' 3851 Savannah _... 169 SCHOOL BLVD (SOUTH SIDE) DEEGAN -HWY 25 7/1/2008 2 cracked colored panels close I 3 to light 170 ' SCHOOL BLVD (SOUTH SIDE) HWY 25 -Cedar 7/1/2008 hairline longitudinal cracking 1 in 23rd - 31st panels from t I Hwy 25; hairline cracking on 3rd & 4th panels East of turn s '. lane sign; cracked panel 4 j '! panels west of ped ramp at j Cedar 171 .. SCHOOL BLVD (SOUTH SIDE) CEDAR -Quad 7/1/2008 ' crack in all ped ramps @ Gate Valve Box broken at 1st Hydrant East Development i driveway (South side) into ! of Cedar -Repair s. Walmart; centerline ': longitudinal cracking in 3 ; panels by 1st right turn sign E of Cedar '; 158 SOMERSET LN (EAST SIDE) BRENTWOOD DR - 6/25/2008 2 cracked panels south of i PARK PLACE DR _ ! drwy @ 10028 Somerset Ln ' _ 131 ' SPIRIT HILLS RD MT CURVE BLVD - 7/2/2008 crack in ped ramp at Mount No Ped ramp @ Overlook -MOVE LIGHT OVERLOOK LN Curve Blvd. AND INSTALL PED RAMP 133 ' SPIRIT HILLS RD MT CURVE BLVD - 7/2/2008 ' BUILDING MATERIALS ON Cut cottonwood tree along edge of walk; PENNING AVE WALK -INSPECT AFTER '.. Build up drop off at end of walk at Penning j BUILDING IS DONE 132 ' SPIRIT HILLS RD CSAH 18- MT 7/2/2008 OK __ CURVE BLVD _. _. t 102 TROY MARQUETTE DR WILDWOOD WAY - 7/2/2008 ' 2 cracked panels at 6393 (WEST SIDE) BAKKEN ST Wildwood Way. Panels 28& 29 S from Wildwood Way.fix; 2nd panel 5 of D/W to 8437; 2 cracked panels in D/W to '.. 8473 and in 5th panel North of D/W 245 WALNUT ST (EAST SIDE) BORADWAY -RIVER 7/17/2008 Chunk missing. Grind next to corner of bldg 1" lip. _. 201 WALNUT ST (EAST SIDE) 6TH - 7TH 7/17/2008 crack in ped ramp; just N of '.. Holiday exit; ped ramp @ NE 2008 SIDEWALK INSPECTION REPORT Page 26 SIDEWALK INSPECTIONS 2007-2008 DIRECTIONAL DATE OF STREET NAME LOCATION (TO & INSPECTION MONITOR CONDITION WORK TO BE DONE FROM) corner of 7th & Walnut 197 ' .WALNUT ST (EAST SIDE) RIVER -BROADWAY 7/17/2008 N. of Jade Patrick, near telephone pole, tripper btwn walk &curb-11/4" gap in '. crack along W side of Walnut, 6 panels from NW corner of ': Broadway & Walnut. 39 ! WALNUT ST (EAST SIDE) 7TH - 6TH 7/17/2008 small lip btwn curb & walk btwn 7th St W & entrance into Holiday Station; Cracked ', ' panel in ped ramp (1 panel South of exit form Holiday); 1 ' ! cracked panel btwn W 6th & ' W 7th St 40 WALNUT ST (EAST SIDE) 5TH - RR TRACKS 7/17/2008 Ramp on ped ramp @ 5th & Walnut (across from Comm Center) 244 WALNUT ST (EAST SIDE) RIVER ST-FRONT 7/17/2008 1 cracked panel where walk j ST starts to curve 1 41 ! WALNUT ST (EAST SIDE) RR TRACKS - 4TH 7/17/2008 ' OK (PAST LIBRARY) 42 WALNUT ST (EAST SIDE) 3RD - 4TH 7/17/2008 ' cracked &spauled panels @ Crack fill corner of 3rd & Walnut Snyder's; 9th panel south of I ; ped ramp at 3rd St. cracked corner; 3 cracked panels - 8 panels s S. of Snyder's ', entrance on Walnut St; ~ cracked panel near tree near _ ! 4th St. i 44 WALNUT 5T (EAST SIDE) ' BROADWAY W. - 7/15/2008 ! Crack at the southwest corner COMMUTER LOT i of the vacated building north { it of carpet shop; hole in 1' strip of concrete at Monticello ! Carpet. O.K. _ .. __ 46 WALNUT ST (EAST SIDE) BROADWAY WEST - 7/17/2008 . crack in ped ramp NE Corner FIII cracks near Dino's Deli south west ' 3RD ' 3rd & Walnut corner, near alley } 203 WALNUT ST (EAST SIDE) Tracks - 4th 7/17/2008 ! 1 cracked panel in ped ramp 202 i WALNUT ST (EAST SIDE) 5th & 6th 7/17/2008 ' -Chunk out of driveway into trash garage (across from Comm Center drwy) also ' chunk missing near ped ramp; ;' - whole driveway has 1 small crack though center 45 ! WALNUT ST (W EST SIDE) RIVER-BROADWAY 7/15/2008 OK 196 ! WALNUT ST (WEST SIDE) RIVER-FRONT 7/17/2008 OK 47 , WALNUT ST (WEST SIDE) 3RD -BROADWAY 7/17/2008 : 1/4" lip at intersection of Crack fill gap @ 209 Walnut St next to '., WEST Walnut and 3rd to be drwy, not done; Grind'/:lip @ 207 near monitored (NE corner); . gate valve; South side of alley, 3"X9" chunk i. cracked corner panel @ 207 missing; patch _.. (south side of lot) _.. 198 ', WALNUT ST (WEST $IDE) 4TH - RR Tracks 7/17/2008 : lip between mainline walk & i brick pavers (near three apple trees); lip between pavers & curb in same spot (sunny fresh foods); spauled panels in . same area. 2008 SIDEWALK INSPECTION REPORT Page 27 SIDEWALK INSPECTIONS 2007-2008 DIRECTIONAL DATE Of STREET NAME LOCATION (TO & INSPECTION MONITOR CONDITION. WORK TO BE DONE FROM) 199 WALNUT ST (WEST SIDE) RR Tracks - 6TH 7/17/2008 ' settled panel next to san MH i Crack fill spauled/broken panel between in front of C.H; s of driveway crosswalk and Community Center entrance . entrance to comm. ctr, lip one panel west of ped ramp. Not fixed btwn curb & pavers; settled pavers @ comm. ctr, near ped ramp; sporadic trippers ' between pavers & curb; 1 i '. cracked panel in ped ramp (N a _. ._ . entrance to C.H. Drwy) 200 ' WALNUT ST (WEST SIDE) '. 6TH - 7TH 7/17/2008 ' 2 cracked panels @ Library F exit d 43 WALNUT ST (WEST SIDE) 3RD - 4TH 7/17/2008 4 cracked panels in drwy Crack fill 2 panels North of the tracks, 1 %" : between buildings; 1 cracked X 8" long gap (Sunny Fresh) panel, by tree by 4th Street I _. 208 ! WASHINGTON ST (EAST SIDE 5TH - 4TH 7/15/2008 : OK ~ 209 WASHINGTON ST (EAST 4TH - 3RD 7/15/2008 2 cracked panels near garage ~ SIDE) (panels 24 & 25 south of MMS f ( entrance) 207 WASHINGTON ST (EAST 7TH - 5TH 7/15/2008 2 cracked panels (#12 & 13 ' SIDE) ! North of RR tracks); NE corner of Washington & E 7th St 1 cracked panel; Driveway badly ' cracked & falling apart (going ; into field area). MMS Private j 210 ' WASHINGTON ST (EAST ' SIDE) 3RD -BROADWAY 7/15/2008 !' :; Few cracked panels (south of east broadway @MMS) from corner 1st two panels,l0th panel, and 12th panel. } I 101 WILDWOOD BLVD (EAST ASON (C. R. 18) - 7/2/2008 1 cracked panel next to path Curb should be replaced at Ped Ramp @ SIDE) ' TROY MARQ DR ~.,,,,..w ` ,.,,:,...~. & ped ramp . v~,. ,~ Troy Marquette ~ _ _,.. ..-~.~. _ - o .... _. ~. _.w -. _ w -_. f 2008 SIDEWALK INSPECTION REPORT Page 28 Council Agenda: 8/11/08 12. A. B. Clarification of Action Requested on Facility Needs. (TK) REFERENCE AND BACKGROUND: Based on the Council discussion at the facility needs workshop, it was clear to staff that the Council was not in favor of spending funds on a City wide facility needs assessment. However, staff was confused as to what the Council want as a next step. After viewing the storage/garage area next to the fire station and the DMV offices, there was discussion of constructing an addition onto the storage/garage facility for the DMV, but then there was some discussion about painting the existing DMV building and even a comment about at one time possible relocating the DMV to the library site. If it is the Council's desire to construct a DMV office onto or next to the storage/garage building, was it the intent of the City Council to authorize staff to have this new facility designed, that, is authorization of a DMV office and/or storage/garage addition RFP? Or was there some other direction the Council wanted staff to take. Al. Budget Impact: The 2007 budget include $160,000 for DMV building improvements and storage/garage space improvements, which were never spent and could be used to fund the design and possible construction of any new facility or addition to existing facility. A2. Staff Workload Impact: Staff impact would be minimal to draft the RFP for design and construct. ALTERNATIVE ACTIONS 1. Authorize staff to send out an RFP for the design and construction of a DMV, storage/garage facility on the existing storage/garage building site next to the fire station. 2. Authorize staff to research other possible locations/improvement for construction a new DMV office and storage/garage facility. Do not authorize staff to send out an RFP for the design and construction of a DMV, storage/garage facility on the existing storage/garage building site next to the fire station. C. STAFF RECOMMENDATION: The City staff supports, Alternative 1. D. SUPPORTING DATA: None.