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City Council Minutes 11-09-1998MINUTES REGULAR MEETING ~- MUNTICELLO CITY COUNCIL Monday, November 9, 1998 - 7 p.m. Members Present: Bill Fair, Clint Herbst, Brian Stumpf, Roger Carlson, Bruce Thielen Members Absent: None 2. A. Consideration of a rovin minutes of the s ecial meetin held October 26 1998. A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY CLINT HERBST TO APPROVE THE MINUTES OF THE SPECIAL MEETING HELD OCTOBER 26, 1998, AS WRITTEN. Motion carried unanimously. B. Consideration of a rovin 7 minutes of the re ular meetin held October 26 1998. A MOTION WAS MADE BY ROGER CARLSON AND SECONDED BY BRIAN STUMPF TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD OCTOBER 26, 1998, AS WRI'T'TEN. Motion carried unanimously. C. Consideration f a rovin minutes of the s ecial meetin held November 2 199$ 1 A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY BRUCE THIELEN TO APPROVE THE MINUTES OF THE SPECIAL MEETING HELD NOVEMBER 2, 1998, AS WRl'f'I'EN. Motion carried unanimously. D. onsiderati n of a rovin minutes of the s ecial meetin held N vember 4 1998. A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY CLINT HERBST TO APPROVE THE MINUTES OF THE SPECIAL MEETING HELD NOVEMBER 4, 1998, AS WRITTEN. Voting in favor: Bill Fair, Clint Herbst, Roger Carlson, Bruce Thielen. Abstaining: Brian Stumpf. 3. Considerati n of addin items to the a enda. A. Deputy City Administrator Jeff O'Neill requested that item #8 be added to the consent agenda. ~, 4. Citizens comments/ etitians re ue is and com Taints. A. Re uest for lowerin seed limit. City Administrator Rick Wolfsteller reported that Mr. and Mrs. Donald Meyer of 680 Riverview Drive have requested that the City consider lowering the speed limit on East County Raad 39 near Gillard Avenue. Page 1 Council Minutes - 11/9/98 A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY CI,iNT HF,RBST TO DIRECT THE REQUEST FOR A LC)WER SPEED LIMIT ON EAST COUNTY ROAD 39 TO THE POLICE COMMISSION. Motion carried unanimously. B. City resident John Sandberg stated that in reviewing item # 11 of the agenda regarding the ground lease and lease-purchase agreement for the community center, the sale of city hall is contingent on the community center being built; and if the ground lease and lease-purchase agreement are approved, along with authorization to issue bonds, it appeared that the contingency on the sale of city hall would be removed. In that case, Mr. Sandberg requested that Cauncilmernber Raper Carlson abstain from voting, as it was his view that there was a conflict of interest since Councilmember Carlson was in business with the person buying city hall. He also noted that if the community center project is cancelled in January as noted in the letter presented to the HRA by Councilmembers Brian Stumpf and Clint 1-Ierbst, and Mayor-elect Roger Belsaas, the City would lose approximately $3 million. If the project goes forward, the City would pay more than $4 million in interest. He, therefore, requested that the Council consider dissolving the project at this time. C. Mayor-Elect Roger Belsaas stated that the dollar figures presented by Mr. Sandberg regarding the community center dial not include principal, which he estimated. would bring the total praject to approximately $21 million. 5. Consent agenda. A. Consideration fare nest for a sim le su division and combination of lots within the R-2 z nin 7 district. A licant Rick Fair. Recommendation: Approve the simple subdivision and combination of lots within the R-2 zane. B. Consideration of a resolution confirming Resolution 98-42 of September 28 1998 and ord rin irn rovement for Wil wood Rid e utilit ext nsions. .Recommendation: Adopt the resolution confirming Resolution 98-42 of September 28, 1998, and ordering improvement for Wildwood Ridge utility extensions. SEE RESOLUTION 98-51. C. Consideration of a reauest for a conditional use hermit for a commercial use in the PZM district and c nsideration of a conditional use ermit for mixed use in the PZM district. Applicant, Pat and Susie Townsend. Recommendation: Approve the conditional use permit for commercial use in a PZM district subject to the condition that an appropriate buffering and screening plan is submitted to the City for approval. Approve the conditional use permit for mixed commercial and residential uses in the PZM district subject to a finding that the commercial and residential uses meet the intent of the "separate floor" requirement. Approval is contingent on development of a site plan that is consistent with the minimum standards of the ordinance. Page 2 Council Minutes - 11 /9/98 A MO'I'lON WAS MADE BY CL1N"T' HERBST AND SECONDED BY ROGER CARLSON TO APPROVE THE CONSENT AGENDA AS RECOMMENDED. Motion carried unanimously. 6. Consideration of items removed fr m the consent a enda for discussion. None. 7. Public Hearin --Consideration of vacation of unlit and draina e easements around interior perimeter of Outlot A. Sandberg East subdivision. Deputy City Administratar Jeff O'Neill reported that in order for the River Forest subdivision to be recorded, the existing easements around the interior perimeter of Outlot A, Sandberg East, must be vacated. The new River Forest plat will contain the necessary replacement easements. Mayor Fair opened the public hearing. There being no comment from the public, the public hearing was closed. A MOTION WAS MADE BY CL1NT HERBST AND SECONDED BY ROGER CARLSON TO APPROVE VACATION OF THE INTERIOR PERIMETER EASEMENTS AROUND OUTLOT A, SANDBERG EAST. Motion carried unanimously. 8. Consideration of a request for a conditional use permit far a commercial use in the PZM district. and consideration of a conditional use ermit for mixe use in the PZM district. Ar~plicant; Pat and Susie Townsend. This item was added to the consent agenda as item SC. 9. Consideration of broceeding with West Bridge Park and lift station improvements. Deputy City Administrator Jeff O'Neill reported that Council tabled consideration of West Bridge Park and lift station improvements in July pending input from the Parks Commission on redevelopment plan concepts that could potentially impact the proposed park improvements. The Parks Commission was generally supportive of the concept for the Black Woods Restaurant presented by Mr. Brad Johnson; however, they requested that a plan be established by their October meeting date. Because a plan was not produced by the October deadline, the Parks Commission recommended that the City Council move Forward with the improvements to East and West Bridge Park, including relocation of the lift station and sewer system, diagonal parking along Walnut Street, construction of retaining walls from the bridge along East and West River Street, and installation of an irrigation system. Subsequent to the recommendation by the Parks Commission, the developer was able to prepare a concept plan for the area and requested that Council. review the plans and consider whether to proceed with park improvements or delay the improvements Page 3 Council Minutes - 11 /9/98 indefinitely until redevelopment of the general area occurs. Jeff O'Neill also noted that the Public Works Director indicated concern about delaying reconstruction of the lift station indefinitely due to the age of the system. Mr. Ron Erickson of KKE Architects, representing Mr. Brad Johnson of Lotus Development, reviewed the concept plan for the West Bridge Park area, which would include a 4.5 park with a trail along the river, 60-unit and 70-unit housing developments, a restaurant, and ampitheater. Mayor Fair questioned whether it was too late for reconstruction of the lift station this year. City Engineer Bret Weiss responded that planning could take place during the winter with construction in the spring; however, he suggested that the Council set a deadline for March or early April in order to get an early start on the project in 1999. A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY ROGER CARLSON TO TABLE ACTION ON WES".I' BRIDGE PARK IMPROVEMENTS AND RETURN THE ITEM TO THE PARKS COMMISSION FOR REVIEW OF THE REDEVELOPMENT CONCEPT. Motion carried unanimously. 10. Consideration of a resolution awardin the sale of S 1 000 in G.O. Water S stem Refundin Bg onds. Series 1998B. City Administrator Rick Wolfsteller and Rusty Fifield of Ehlers & Associates reparted that a 6% interest rate was anticipated for the sale of the $515,000 G.O. Water System Refunding Bonds. Five bids were received, with Norwest Investment Services, Inc., submitting the low bid at an interest rate of 3.9982%, which will save the City $34,358 in reduced debt service. It was also reported that IVloody's Investors Service assigned a favorable rating of A3 to the refunding bonds. Mr. Fifield also recommended that the $3 million G.O. Improvement Bond sale be postponed until the December 14 Council meeting since the total debt for the refunding bands, the $3 million G.O. improvement bonds, and the community center bands would exceed $10 million and would not be bank qualified, which would result in the City paying 10-35 basis points in higher interest cost. A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY CLINT HERBST TO ADOPT A RESOLUTION AWARDING THE SALE OF $515,000 IN G.U. WA"I'ER SYSTEM REFUNDING BONDS, SERIES 1998B, TO NORWEST INVESTMENT SERVICES, INC. Motion carried unanimously. SEE RESOLUTION 98-52. 11. Consideration of a resolution autharizin the execution and liver ground lease and lea e- urchase a reement and a rovin and authorizin issuance of ublic ro'ect revenue bonds and execution of related. documents. Mayor Bill Fair suggested that the Council table action on the ground lease and lease- purchase agreement for the community center due to the HRA's action to reject the bids Page 4 Council Minutes - 11/9/98 for the community center lease revenue bonds and schedule a special meeting for November 1.8 at 6 p.m. A MOTION WAS MADE BY BILL FAIR AND SECONDED BY BRUCE THIELEN TO TABLE ACTION ON THE GROUND LEASE AND LEASE-PURCHASE AGREEMENT UNTIL THE REGULAR COUNCIL MEETING SCHEDULED I~OR NOVEMBER 23, 199$. Rusty Fifield of Ehlers & Associates noted that he will be negotiating the sale of bonds with the investment banking group that submitted the bid as directed by the HRA and suggested that Council proceed as quickly as possible by scheduling a special meeting for November 18 after the HRA's meeting. BILL FAIR THEN AMENDED HIS MOTION TO TABLE ACTION ON THIS ITEM UN"I"1L A SPECIAL MEETING SCHEDULED FOR 7:30 P.M., WEDNESDAY, NOVEMBER 18, 1998. THE AMENDED MOTION WAS SECONDED BY BRUCE THIELEN AND CARRIED UNANIMOUSLY. Mayor Fair directed the City Administrator to prepare a project cost summary to date and consult with the City Attorney regarding possible liabilities. Councilmember Brian Stumpf also directed the City Administrator to show a breakdown of which costs relate directly to the community center as well as other costs in the area. Councilmember Bruce Thielen also requested that the City Administrator include a recommendation on how to fund the cost to date if the project does not continue. In addition, he requested that the City Attorney be consulted regarding the suggestion that Councilmember Roger Carlson has a conflict of interest regarding this issue. 12. Consideration of bills for the first half f N vember 1998. A MO'I"ION WAS MADE BY BRUCE THIELEN AND SECONDED BY ROGER CARLSON TO APPROVE THE BILLS FOR THE FIRST HALF OF NOVEMBER 1998 AS PRESENTED. Motion carried unanimously. i. A MOTION WAS MADE BY BRUCE THIELEN AND SECONDED BY BRIAN STUMPF TO ADJOURN. Motion carried unanimously. aren Doty Deputy City Clerk Page 5