City Council Minutes 02-26-2024REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, February 26, 2024 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Charlotte Gabler, Tracy Hinz, and Sam Murdoff
Absent: Lee Martie
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Hinz moved approval of the agenda. Councilmember Murdoff
seconded the motion. Motion carried unanimously.
C. Approval of Meeting Minutes
• Special Meeting Minutes from February 12, 2024
• Regular Meeting Minutes from February 12, 2024
Councilmember Murdoff moved approval of the minutes. Councilmember Hinz
seconded the motion. Motion carried unanimously.
D. Citizen Comments
None.
E. Public Service Announcements
Haley Foster, Communications & Marketing Specialist, noted the
following public announcements:
• Presidential Nomination Primary Election Information
• Spring Weight Restrictions
• Food Drive
• Fish Licenses
• Monticello Fire Department Training Session
• Spring Tree Sale
• Monticello Community Center Spa Maintenance
• Monticello Community Center Gym & Walking Track Closed
March 5
• Garden Club
• Indoor Farmers Market
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Monticello Royal Ambassadors were in attendance and gave a brief
presentation to the City Council.
F. Council Liaison Updates
• Economic Development Authority (EDA) — Councilmember Hinz gave an
update on the meeting held February 14. There was a workshop held prior to
the regular meeting regarding retail market analysis. At the regular meeting
they elected officers for 2024 and reviewed financial statements. They also
approved conveyance of Outlot A, Great River Addition, to the city and
approved a GMEF Loan to Block 52 and facade improvement loan to Bliss
Salon.
• Parks, Arts, and Recreation Commission (PARC) — Councilmember Gabler
commented on the meeting held January 25. She noted the following items:
election and duties of officers was tabled to the March meeting; discussed
future pickle ball courts at Bertram Chain of Lakes Athletic Park; received an
update on the Rotary project at Ellison Park; updated cemetery rules; and
received updates from Community Development.
G. Department Updates
• Wright County Sheriff's Office Quarterly & Annual Update — Sergeant
Triplett presented the quarterly report and the 2023 annual report to the
City Council.
• Managed Natural Landscapes Update — Haley Foster gave an update on the
new law that was passed in 2023 making it possible for all property owners
to plant their lawns as a natural landscape.
2. Consent Agenda:
Councilmember Murdoff moved approval of the Consent Agenda excluding items E, O,
and P. Councilmember Hinz seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a total of $1,326,740.97.
B. Consideration of approving new hires and departures for City departments.
Action taken: Approved the hires for the Monticello Community Center (MCC)
and the departures for MCC, Parks, and Facilities.
C. Consideration of approving the sale/disposal of surplus city property. Action
taken: No report this cycle.
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D. Consideration of adopting Resolution 2024-14 approving the issuance of a lawful
off -site gambling permit for the Monticello Lions for purse bingo at the American
Legion Post 260 on April 13, 2024. Action taken: The resolution approving the
permit was adopted.
E. Consideration of approving a transfer/new liquor license from Tricambra Food
Incl to Mattrerose Foods LLC, dba Cornerstone Cafe & Catering located at 154
West Broadway. Action taken: ITEM WAS REMOVED FROM CONSENT AGENDA.
Consideration of adopting Resolution 2024-15 approving Greater Monticello
Enterprise Fund (GMEF) Loan to Buchholz -Block 52 Holdings in the amount of
$300,000 for Project Simpl Office Space at 101 West Broadway. Action taken:
Resolution approving the loan was adopted.
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$ 1 cam onn Q2 Action taken: Item was removed from agenda prior to the
meeting.
H. Consideration of a request for Conditional Use Permit for accessory structures
exceeding 1,200 square feet in the R-A, Residential Amenities District. Applicant:
Dave Kasper. Action taken: Conditional Use Permit was approved.
Consideration of approving a Development Stage Planned Unit Development for
a multi -commercial project in the B-2, Limited Business District; preliminary plat
of Big River 445; request for Simple subdivision of a single parcel with split -
zoning, B-2, Limited Business District and IBC, Industrial & Business Campus
District. Applicant: Division 25, LLC. Action taken: Adopted Resolution 2024-19
approving a metes and bounds Dimple Subdivision of the subject property to
create two parcels, based on findings in said resolution and subject to
conditions in Exhibit Z, as well as those in the resolution specifying approval of
a final plat to parcel development and acceptance of the subdivision by the
Wright County Recorder's Office. Adopted Resolution 2024-20 approving the
preliminary plat of Big River 445, based on findings in said resolution and
subject to conditions in Exhibit Z. Adopted Resolution 2024-21 approving the
Development Stage PUD for Lot 1 and 2, Block 1 of Big River 445, based on
findings in said resolution and subject to conditions in Exhibit Z.
Consideration of adopting Resolution 2024-16 calling for a public hearing on
March 25, 2024, on vacation of drainage and utility easements as legally
described for a portion of Country Club Manor Second and Third Addition.
Action taken: Public hearing was set for March 25, 2024.
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K. Consideration of accepting the conveyance of a 4.81-acre stormwater parcel,
Outlot A, Great River Addition, from the Economic Development Authority (EDA)
to the City of Monticello. Action taken: Approved the conveyance of Outlot A,
Great River Addition from the Economic Development Authority to the City of
Monticello.
L. Consideration of adopting Resolution 2024-18 authorizing submission of 2024
Outdoor Recreation Grant application for West Bridge Park Improvements.
Action taken: Adopted Resolution 2024-18 authorizing the submission of the
grant.
M. Consideration of approving updates to Riverside Cemetery Rules and
Regulations. Action taken: Approved the updates to the Riverside Cemetery
Rules and Regulations.
N. Consideration of approving temporary easements for the 7t" Street Retaining
Wall project. Action taken: Approved the temporary construction easements
for the construction of the 7t" Street Retaining Wall Improvement Project in
the amount of $12,500 for PIDs 155068001020 and 155068000030 and for
$11,300 for PID 155076001010.
O. Consideration of approving the purchase of a new Bobcat 40" asphalt cold planer
with dust control from Farm Rite Equipment in the amount of $33,034.01 and
declaring the two 2002 Alitec cold planers as surplus. Action taken: ITEM WAS
REMOVED FROM THE CONSENT AGENDA
P. Consideration of authorizing the purchase of a 2024 Cimline tack kettle trailer
from Midstates Equipment in the amount of $27,100. Action taken: ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
2A. Consideration of items removed from the consent agenda for discussion
E. Consideration of approving transfer of liquor license from Tricambra Food Inc. to
Mattrerose Foods LLC, dba Cornerstone Cafe' & Catering located at 154 W.
Broadway.
Councilmember Gabler removed the item and questioned how the license could
be transferred if Tricambra Food Inc. was under suspension.
Jennifer Schreiber, City Clerk, responded that it is actually a new license and it is
transferred in the sense that the license that exists at that establishment is
transferred out and a new license is transferred in.
Councilmember Gabler also questioned what happened to the current license at
the establishment. Ms. Schreiber noted that the license would no longer exist.
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Councilmember Gabler moved approval of the liquor license. Councilmember
Murdoff seconded the motion. Motion carried unanimously.
0. Consideration of approving the purchase of a new Bobcat 40" asphalt cold planer
with dust control from Farm Rite Equipment in the amount of $33,034.01 and
declaring the two 2002 Alitec cold planers as surplus
Councilmember Gabler removed the item and questioned whether all the items
have been received that staff ordered from 2020-2024. Matt Leonard, Public
Works Director/City Engineer, noted that the city continues to wait for two plow
trucks that need to be delivered. Mike Haaland, Streets Superintendent, added
that items are arriving slowly. The plow equipment should arrive soon.
Councilmember Gabler moved approval of the purchase. Councilmember
Murdoff seconded the motion. Motion carried unanimously.
P. Consideration of authorizing the purchase of a 2024 Cimline tack kettle trailer
from Midstates Equipment in the amount of $27,100
Councilmember Gabler removed the item and had the same question as above
for waiting on items. The same response that items are arriving slowly.
Councilmember Gabler moved approval of the purchase. Councilmember Hinz
seconded the motion. Motion carried unanimously.
3. Public Hearings:
A. Consideration of adopting Ordinance 821 amending Chapter 36 — 2024 Fee
Schedule, Community Development - Economic Development and
Planning/Zoning to add various planning and economic development
escrows/fees
Angela Schumann, Community Development Director, gave a brief overview of
the new fees. The fees include an escrow deposit to cover costs of review of the
tax abatement application and preparation of documents and an escrow chart
for Pointes at Cedar.
Mayor Hilgart opened the public hearing. No one testified. Mayor Hilgart closed
the hearing.
Councilmember Murdoff moved to adopt Ordinance 821 amending the fee
schedule. Councilmember Hinz seconded the motion. Motion carried
unanimously.
4. Regular Agenda:
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A. Consideration of pausing the Public Works Facility Project contracts with Oertel
Architects and RJM Construction at 90% design completion to address project
funding
Rachel Leonard, City Administrator, gave a brief background on the project and
the need for a pause. The design of the new facility is nearing 90% and is on
schedule to go out for bids. Because of the high cost, staff requested to pause
the contracts to pursue additional outside funding support. The city submitted a
state funding request for the 2024 legislative session and the results of this
request won't be known until May. To preserve the existing budget, plans can be
paused at 90% and easily be revisited once funding is secured or finalized.
Councilmember Gabler questioned whether we could amend the contracts to
keep the hourly rates in check. Ms. Leonard noted that there could be some
discussion with the architects depending on when we ask them to come back
and they will need to be able to cover their costs.
Mayor Hilgart moved to pause the contracts. Councilmember Gabler seconded
the motion. Motion carried 3-1; Councilmember Murdoff voted against. He
wants to proceed with the project as prices keep getting higher.
5. Adjournment:
The meeting was adjourned at 7:31 p.m.
Recorder: Jennifer Schre' er
Attest:
Ci y Administrator
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