City Council Minutes 08-11-2008Council Minutes: August 11, 2008
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday August 11, 2008 - 7 p.m.
Members Present: Clint Herbst, Wayne Mayer, Tom Perrault, Brian Stumpf and Susie
Wojchouski.
Members Absent: None
1. Call to Order.
Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The
Pledge of Allegiance was said.
2A. Approve minutes of July 28, 2008 Special Meeting.
Tom Perrault questioned on the last paragraph of page two dealing with the possibility of the
DMV providing driver license services whether it should read "could" instead of "would"
because it is not known whether the DMV will get the license service. Ann Johnson,
Deputy Registrar Manager stated DMV will get the drivers license service if they have
adequate room for the equipment.
TOM PERRAULT MOVED TO APPROVE THE MINUTES OF THE JULY 28, 2008
SPECIAL MEETING. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION
CARRIED UNANIMOUSLY. 5-0.
2B. Approve minutes of July 28, 2008 Regular Meeting.
BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE JULY 28, 2008
REGULAR MEETING. TOM PERRAULT SECONDED THE MOTION. MOTION
CARRIED UNANIMOUSLY. 5-0
3. Consideration of adding items to the agenda.
The following items were added to the agenda: 1) Update on the Posusta-Lundsten land
issues; 2) Consideration of calling a closed session of the Council do discuss the TDS
litigation; and 3) Possible interchange at County Road 39.
4. Citizen comments. petitions, requests and concerns.
No one spoke under citizens comments.
5. Consent Agenda:
A. Consideration of ratifying hires and departures MCC and Building Department.
Recommendation: Ratify the hire/departures as identified.
Council Minutes: August 11, 2008
B. Consideration of approving a temporary liquor license for a wine tasting event for
Hi-Way Liquors for October 17, 2008 at the Monticello Community Center.
Recommendation: Approve a temporary liquor license for Hi-Way Liquors for
October 17, 2008 at the Monticello Community Center.
C. Consideration to approve a one day charitable gambling license for Wright County
Ducks Unlimited Chapter 039 for a raffle at River City Extreme, 3875 School
Boulevard on September 22, 2008. Recommendation: Adopt a resolution
approving a one day charitable gambling license for Wright County Ducks Unlimited
Chapter 039 for a raffle at River City Extreme, 3875 School Boulevard on
September 28, 2008. Resolution No. 2008-65.
D. Consideration of approving a temporary liquor license for Church of St. Henry's Fall
Festival on September 20-21, 2008. Recommendation: Approve a temporary liquor
license for the Church of St. Henry for September 20-21, 2008.
E. Consideration of approving a temporary charitable gambling license for the Church
of St. Henry's Fall Festival on September 20-21, 2008. Recommendation: Adopt a
resolution authorizing the State Gambling Control Board to issue a charitable
gambling license to the Church of St. Henry to conduct charitable gambling activities
at their fall festival on September 20-21, 2008 at the parish grounds at 1001 East 7~'
Street. Resolution No. 2008-66
F. Consideration of approving a request for a conditional use permit for a
comprehensive sign plan for amulti-tenant retail facility in the Central Community
District (CCD). Applicant: Scenic Sign. Recommendation: Approve the
conditional use permit for a comprehensive sign plan for a shopping center located at
141 Broadway Avenue based on a finding that the proposal is consistent with the
Zoning Ordinance.
G. Consideration of approving a request for an amendment to a conditional use permit
for boundary adjustment and sign relocation in a B-3 (Highway Business District).
Applicant: Amax Storage Self-Storage Recommendation: Approve the PUD
amendment for Amax Storage located at 36 Dundas Road based on a finding that the
request is consistent with the Zoning Ordinance and appropriate to the B-3 District.
H. Consideration of approving a request for a conditional use permit for a planned unit
development for amulti-tenant commercial development in a B-3 (Highway
Business) District. Applicant: Cornerstone/DOJO, LLC. Recommendation:
Approve the PUD/CUP based on a finding that the proposed use is consistent with
the intent of the B-3 District subject to the following conditions:
1. The proposed site access point locations be revised subject to review and
approval by the City Engineer.
2. Any future proposal to accommodate uses which generate a greater off-street
parking demand (i.e. restaurants) the processing of a PUD amendment and
additional parking shall be required.
3. To better accommodate vehicular backing maneuvers, the parking stall in the
extreme southwest corner of the site (along the site's southern boundary line)
be eliminated.
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4. Building colors be specified and subject to City approval.
5. The applicant revises the building materials as discussed in this report,
particularly as related to the building facades facing the surrounding streets.
6. The landscape plan be amended to increase plantings on the site, particularly
along the south and west boundary areas.
7. A photometric lighting plan be submitted in accordance with ordinance
requirements subject to City approval.
8. Consideration be given to attaching the two trash enclosures to the adjacent
principal buildings. Such enclosures or "wing walls" should be finished in
materials similar to those used on the principal buildings.
9. Requirements of the City Engineering staff are complied with as agreed to at
the staff/applicant meeting on July 29, 2008.
10. Right of way dedication and vacations are finalized prior to final building
permit approval.
11. The free-standing monument sign shall be consistent with site buildings in
terms of style, material and color.
REMOVED FROM THE AGENDA
J. Consideration of approving a charge card at Holiday for DMV. Recommendation:
Approve the credit card application for DMV with Holiday Station.
K. Consideration of adopting an ordinance for false alarm charges for Fire Department
Calls. Recommendation: Adopt the Fire Emergency Alarm System and Emergency
Response -Car Accident Fees Ordinance.
L. Consideration of purchase of one new Hydromatic 100 HP main lift pump with
adapter brackets for the Monticello Wastewater Treatment Plant.
Recommendation: Authorize the purchase of a new Hydromatic 100 hp
replacement pump with adaptor brackets to fit the existing Ebarra rail system at a
cost of $67,816 plus freight and tax for a total estimated cost of approximately
$74,000. This system has the shortest lead time of 10-12 weeks.
M. Consideration of authorizing advertising for Liquor Store Manager.
Recommendation: Authorize advertising of the Liquor Store Manager position.
N. Consideration of having Bolton & Menk, Inc. prepare a long range plan for the
Monticello Wastewater Treatment Plant. Recommendation: Authorize Bolton &
Menk, Inc. to prepare the long range plan for the Monticello Wastewater Treatment
Plant at a cost of $18,000 to be completed within the next four months.
Brian Stumpf requested that agenda item #10, Consideration of having Bolton & Menk, Inc.
prepare a long range plan for the Monticello Wastewater Treatment Plant be moved to the
consent agenda as item #SN. Items #SH and #SJ were pulled from the consent agenda.
BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH ITEMS #SH
AND #SJ BEING REMOVED AND AGENDA ITEM #10 BEING ADDED AS #SN. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 5-0.
Council Minutes: August 11, 2008
6. Consideration of items removed from the consent agenda for discussion.
#SH Conditional Use Permit for a planned unit development for amulti-tenant
commercial development in a B-3 (Highway Business) District Applicant:
Cornerstone/DOJO LLC. Clint Herbst stated that because this is a planned unit
development the City should be getting something better in design. He didn't feel that lap
siding was compatible in a commercial area. He said he didn't know what the trade off was
on this building. Community Development Director indicated that the applicant is in the
process of making upgrades to the facility design based on Planning Commission
recommendations and is present at this meeting.
Gary D'Heilly from D'Heilly Engineering submitted a revised design drawing to the
Council and reviewed some of the changes that were being proposed. One major change
was in the back elevation. They continued with stones and increased the band across the top
and sides. Clint Herbst felt the changes were an improvement over what was shown before.
Jeff O'Neill asked about the signage. Gary D'Heilly indicated that back lit signs are what
they are looking at but a final decision has not been made. He added that the type of signage
selected will be uniform throughout the development. Gary D'Heilly noted that the building
is only 144 feet long so they could not make too many additions without impacting the
aesthetics. Clint Herbst asked as a planned unit development what was the tradeoff for the
City. The Planning Commission felt the use of the site and improvements to the building
were sufficient. Staff noted that the Planning Commission did not comment on the signage
plan. They did, however, recommend that the monument sign be constructed with materials
consistent with what is used in the development.
Clint Herbst asked about possible restaurants being located there in the future and the impact
on off-street parking. He said he didn't see anything on the plan that could be additional
parking space. The Council wants it known that there isn't off-street parking in this area.
Susie Wojchouski felt that item #2 of the conditions of approval should be worded more
strongly. The situation is that there is no additional off-street parking and any additional
parking stalls needed because of a restaurant or other use that would generate a greater
parking demand would have to be purchased from the adjacent property owner.
Tom Perrault questioned whether the brick shouldn't continue all the way around the
building so that back of the building mimics the building front. Gary D'Heilly felt there was
not enough space in the back to break it up.
Clint Herbst brought up the issue of the plantings for the site. He felt the number of trees
was excessive and when mature the trees could possibly end up blocking the view of the site
and visibility is important for commercial property. Jeff O'Neill explained the standards are
one tree for every SO lineal feet of site perimeter. Staff noted that other commercial
developments along TH 25 had adhered to the landscaping standards so this is consistent
with what others had done. Susie Wojchouski pointed out that the plan shows a tree in the
median. She expressed the concern that when the tree is mature it could impact visibility.
Clint Herbst noted there are areas in the downtown that are potential for development and he
questioned how the landscaping standard would be applied there. Jeff O'Neill said staff will
work with the applicant to get a reasonable number of trees on the site.
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Council Minutes: August 11, 2008
CLINT HERBST MOVED TO APROVE THE PLANNED UNIT DEVELOPMENT
CONDITIONAL USE PERMIT FOR DOJO, LLC WITH THE CHANGES IN DESIGN AS
SHOWN ON THE DRAWING SUBMITTED AT THE COUNCIL MEETING, BASED
ON A FINDING THAT THE PROPOSED USE IS CONSISTENT WITH THE INTENT
OF THE B-3 DISTRICT SUBJECT TO THE CONDITIONS OUTLINED BELOW:
1. The proposed site access point locations be revised subject to review and approval by
the City Engineer.
2. Any future proposal to accommodate uses which generate a greater off-street parking
demand (i.e. restaurants) the processing of a PUD amendment and additional parking
shall be required.
3. To better accommodate vehicular backing maneuvers, the parking stall in the
extreme southwest corner of the site (along the site's southern boundary line) be
eliminated.
4. Building colors be specified and subject to City approval.
5. The applicant revises the building materials as discussed in this report, particularly as
related to the building facades facing the surrounding streets.
6. The landscape plan be amended to increase plantings on the site, particularly along
the south and west boundary areas.
7. A photometric lighting plan be submitted in accordance with ordinance requirements
subject to City approval.
8. Consideration be given to attaching the two trash enclosures to the adjacent principal
buildings. Such enclosures or "wing walls" should be finished in materials similar to
those used on the principal buildings.
9. Requirements of the City Engineering staff are complied with as agreed to at the
staff/applicant meeting on July 29, 2008.
10. Right of way dedication and vacations are finalized prior to final building permit
approval.
11. The free-standing monument sign shall be consistent with site buildings in terms of
style, material and color.
AND TO HAVE STAFF REVISIT THE LANDSCAPING PLAN AND UPDATE THE
COUNCIL ACCORDINGLY. BRIAN STUMPF SECONDED THE MOTION. MOTION
CARRIED UNANIMOUSLY. 5-0
#SJApprove credit card application for Holiday Gas Station: Wayne Mayer stated the
DMV is in the CCD District and there are at two other gas stations in the CCD District. He
questioned why the City excluded these stations. Finance Director Tom Kelly said it doesn't
make any difference where DMV gets their gas. After talking to Tom Moores, Tom Kelly
feels this credit card would just be a backup and that the DMV would primarily be using the
pump at the Public Works Building. Wayne Mayer suggested the DMV could apply to the
two stations that are in the CCD District. Tom Kelly noted that the Public Works
Department uses Red's.
WAYNE MAYER MOVED TO HAVE DMV CHARGE AT THE TWO LOCATIONS
DOWNTOWN. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION
CARRIED UNANIMOUSLY. 5-0.
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7. Public Hearing for proposed improvement to Jerry Liefert Drive and Kevin Longley
Drive, City Proiect No. 2008-1OC.
City Engineer, Bruce Westby provided background information on the scope of the work to
be done on Jerry Liefert Drive and Kevin Longley Drive which includes milling and overlay
of the bituminous surface and repair and/or replacement of curb and gutter where needed.
Bruce Westby stated the project would also correct some drainage issues in the area. The
project is proposed to be funded through a mix of assessments and budgeted monies from
the Street Department and the Street Reconstruction Fund.
Bruce Westby reviewed the PCI ratings that were used to evaluate the street and the work
needed. A PCI rating of 0-40 would indicate that a reconstruction of the street is needed. A
PCI of 40-80 would indicate milling and overlay and a PCI of 80-100 would indicate
sealcoating to be appropriate. Kevin Longley Drive had a PCI of 51-68 and Jerry Liefert
Drive had a rating of 68-74.
The estimated cost of the project is $270,674.58. It is proposed to assess 50% of the cost
and the remaining $135,337.29 would be funded using $125,000 from the Street Department
budget and the remaining $10,337.29 from the Street Reconstruction Fund. The total project
costs includes indirect costs of 20%. Indirect costs on new construction is about 28%.
The Council then looked at the method of assessing the 50% of the project costs. It is
proposed that single family and townhomes be assessed equally with double fronting lots
assessed in the same manner as single fronting lots. Based on 87 assessable units and an
estimated assessable cost of $135,337.29 the cost per unit would be $1,555.60.
It is anticipated that if the project is approved, plans and specifications will come back to the
Council at their August 25th meeting with the Council considering awarding a contract at the
September 22nd meeting. The work would be completed this summer and the assessment
hearing would be conducted on November 24th.
Mayor Herbst then opened the public hearing on the proposed improvements to Kevin
Longley Drive and Jerry Liefert Drive.
Bill Seefeldt, 167 Jerry Liefert Drive, asked if this work included bringing the street level up
to that of the railroad crossing. He stated the street is not at the same level as the crossing
and there is probably an elevation difference of at least 3 inches. Council directed staff to
check into this issue.
Charlene Jensen, 218 Jerry Liefert Drive, questioned why the City is doing these streets
when there are other streets in worse condition. She also asked about an area of the street
when you come on to Kevin Longley Drive where water is standing. She wondered if that
was going to be corrected. Clint Herbst responded that by doing this work now it extends
the life of the street and saves money in the long run. Bruce Westby indicated that curb
and gutter will be extended out from Kevin Longley Drive to Prairie Road and there will be
some grading in the ditch along Kevin Longley Drive.
Mike Renstrom, 112 Kevin Longley Drive asked why the City didn't budget more than
$125,000 for this project. Bruce Westby answered that the budgeted amount was based on
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Council Minutes: August 11, 2008
the residents paying for a portion of the project. He stated the cost of bituminous has risen
considerably so they tried to budget accordingly not knowing how much bituminous prices
would increase. Clint Herbst commented that if the City levied the total cost for all street
improvement projects, residents would be paying for the cost of all streets that were
improved. The Council felt levying part of the cost and assessing part of the cost seemed to
be the fairest method. Mike Renstrom asked what the life expectancy of a road is and was
told it was 30-35 years. Mike Renstrom said the road was constructed in 1984 and he felt
that most of the cracking of the street took place where the utilities were installed and were
poorly compacted. Bruce Westby stated in walking the area he didn't recall an area of
settlement. Mike Renstrom suggested that he look at the area of 112 Kevin Longley Drive.
Mike Renstrom said if the City is just overlaying something that was not properly installed
to begin with they should expect that instead of this adding 10-15 years to the life of the
street it maybe closer to 6-7.
The owner of the property at 212 Kevin Longley Drive stated he owned a duplex and noted
that there are two other duplexes in the neighborhood. He asked if they were going to be
assessed in the same manner. Since the duplex is not any bigger than a single family home
he questioned why he should be assessed more. Clint Herbst said each residential unit is
treated as a separate unit. He asked how many years the assessment would run. Bruce
Westby indicated this type of assessment has typically been spread over 10 years. The
interest rate would be 1 % higher than the interest rate the City would pay if the City was to
bond for the improvements. After the assessment is approved the property owner would
have 30 days to pay without interest.
Dick Frie, 206 Jerry Liefert Drive said he thought the timing of this project was good. Even
though bituminous costs have gone up the economic conditions have made it likely that
contractors will be looking for work and the City should get good prices. He asked when
the proposed assessment amount would be known. Bruce Westby indicated that the
assessment hearing is tentatively scheduled for November 24th and that there will be mailed
and published notice of this hearing.
Mary Rassat, 162 Jerry Liefert Drive asked if the Council would reconsider assessing
townhomes as separate units. Clint Herbst said everyone uses the road to get to their homes
and the City feels everyone should participate in the cost. Brian Stumpf said he is not
inclined to reconsider the assessment methodology since this seems to be the fairest way to
handle the cost. While he noted actual construction costs may change the dollar amount
assessed, he was not in favor of changing the assessment method.
Mayor Herbst closed the public hearing.
8. Consideration of authorizing preaaration of Plans and Specifications for Kevin
Lon~ley Drive, Jerry Liefert Drive and Hawthorne Place North Street Imurovements,
City Proiect No. 2008-1OC.
Bruce Westby reported on their study of Hawthorne Place North. He stated there is water
standing under the pavement which played a significant role in the deterioration of the street.
It is proposed to connect the existing drain the on the south side of the street to a catch basin
and reroute the flow of the groundwater to a storm water pond. The street will be resurfaced
and some concrete curb and gutter will be replaced. It is proposed to include this work as
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Council Minutes: August 11, 2008
part of the Kevin Longley Drive and Jerry Liefert Drive project in order to get a better price
but the Hawthorne Place North part of the project will not be assessed to the abutting
property owners. The cost for the Hawthorne Place North portion of the project is estimated
at $55,548.24. Wayne Mayer noted that before the residential development took place the
area was a marshy and a good duck hunting spot.
Susie Wojchouski asked if the homeowners experienced water problems and how this
proposed project would impact them. Tom Moores had talked to the property owners in the
area but they did not indicate any water problems. However if there were water problems
the work being proposed would reduce the amount of operation time for their sump pumps.
SUSIE WOJCHOUSKI MOVED TO AUTHORIZE PREPARATION OF PLANS AND
SPECIFICATIONS FOR KEVIN LONGLEY DRIVE, JERRY LIEFERT DRIVE AND
HAWTHORNE PLACE NORTH STREET IMPROVEMENTS, CITY PROJECT
NO. 2008-1OC. WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY. 5-0
9. City of Monticello GIS System presentation -WSB & Associates.
City Engineer, Bruce Westby and John Mackiewicz from WSB & Associates demonstrated
some of the applications for the City's GIS system. In 2006 the City had authorized $35,010
for development of a GIS system. The purpose of the presentation is to show some of the
uses for this technology and to discuss costs for additional development of the system. In
discussing the applications for use, the Council discussed being able to locate private utility
lines. It was noted by John Simola Public Works Director that the private utility companies
as-bunts are not always accurate and sometimes the utility companies are not forthcoming in
providing this information to the City. John Mackiewicz described some the improvements
and refinements they would be looking at for the GIS system. This included a discussion of
cost. Nothing was budgeted for 2008 but it was proposed to budget funds in 2009 for
software costs and training and in 2010 for data resources development. $28,300 is
budgeted in Engineering for system enhancements and the software cost is budgeted in the
capital outlay budget.
Brian Stumpf asked about the $35,010 that was authorized by the Council that was used to
develop the system and why in 2009 $28,300 is needed to enhance the system. He felt the
City could better utilize what they have before spending additional funds for enhancements.
John Mackiewcz stated that the system is not utilized as much because some department
information is not integrated with the system. He felt the upgrades will make the system
faster and easier. Clint Herbst felt this was an ongoing cost of getting information into the
system so it can be used. Since the system is being used by a limited number of staff, Brian
Stumpf suggested budgeting money for training and then when staff is utilizing the system
more look at upgrades to the system.
Susie Wojchouski asked about updating of the database and when it will be good enough
without constant update and will it get to a point where the database is obsolete. Bruce
Westby felt the City had not tapped the potential of the system. Clint Herbst asked what
future City Councils could expect to keep this system up and running. John Mackiewicz
felt the City needs to have a good set of standards in place when development takes place.
To upgrade the system some of the cost could be passed on to the developers. The parcel
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Council Minutes: August 11, 2008
update is by the County so that cost is minimal. It was estimated that maintenance cost of
the system would be about $4,000/year. Clint Herbst said it's a difficult thing to do but if
the Council could see how much time was saved or how service was improved it would be
worth knowing. Clint Herbst suggested this was something the Council should think about
before making a decision.
BRIAN STUMPF MOVED TO TABLE ANY ACTION ON DEVELOPMENT OF THE
GIS SYSTEM TO A FUTURE MEETING. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY. 5-0
10. Consideration of having Bolton & Menk, Inc. prepare a long range plan for the
Monticello Wastewater Treatment Plan.
Moved to the consent agenda as item #SN with the recommendation to authorize the long
range plan.
11. Review and consideration of acceptance of the 2008 Annual Sidewalk Inspection
Report for the City of Monticello.
Public Works Director, John Simola presented the sidewalk inspection report for 2008. He
stated there are 22 sidewalk panels that need replacement and 40 areas that need grinding.
Specific areas of concern were on Cedar Street in front of the Cedar Crest Apartments, the
US Bank site on 3`~ Street West, a segment along Hart Boulevard and a segment along
Farmstead Drive. For sidewalk on the grid system the City will repair or replace two panels
at no charge to the property owners. The cost of the materials for the sidewalk repairs are
budgeted and the labor comes from the Public Works Department. In discussing the
sidewalk repairs, Clint Herbst felt it would be worth the City's time to log these
repair/replacement sites into the City's system so that they could be tracked.
SUSIE WOJCHOUSKI MOVED TO ACCEPT THE 2008 SIDEWALK INSPECTION
REPORT AS DRAFTED AND AUTHORIZE THE REPAIR WORK. TOM PERRAULT
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 5-0
12. Consideration and discussion and clarification of Council directives on facility needs
and improvements.
Staff questioned at the last meeting whether the Council had authorize staff to consider
expansion of the garage/storage building (former Eisele property) to accommodate the
relocation of the DMV to that site but that was not specifically spelled out. Brian Stumpf
stated that was the Council's intent to relocate the DMV. It was felt the DMV expansion
was more an emergency type need since the DMV will need the space in order to offer the
drivers license service. The Council briefly discussed angled parking at the garage/storage
building and possibility of a drive through.
The Council also discussed the signs that are stored at the site. Gary Anderson, Chief
Building Official indicated that the normal process is to notify the sign owner that they have
a set number of days to claim the sign If the signs are not claimed within that time frame,
they are destroyed. However with the flood of building permits from the storm damage, the
workload has not allowed this to occur. The Council suggested having an employee call the
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Council Minutes: August 11, 2008
number listed on the sign and indicate they have 24 hours to pick up the sign. Any sign not
picked up within that time frame would be destroyed. In further discussion the Council
recommended that whenever City staff saw signs placed in public right of way they should
call the number on the sign and let them know that they have 24 hours to pick it up or it
would be removed. The employee would check back after 24 hours and if the sign was not
removed the City would remove and destroy it.
BRIAN STUMPF MOVED TO AUTHORIZE A REQUEST FOR PROPOSALS FOR THE
EXPANSION OF THE EXISTING GARAGE/STORAGE FACILITY TO
ACCOMMODATE THE DMV.
Tom Perrault felt the library site should be considered for a possible location for the DMV.
He noted there is room for expansion and the parking lot is in place so that would not be a
cost for the city. Some Councilmembers questioned the compatibility of the library and
DMV uses being in the same site.
BRIAN STUMPF WITHDREW HIS MOTION.
TOM PERRAULT MOVED TO AUTHORIZE A REQUEST FOR PROPOSAL LOOKING
AT THE EXISTING GARAGE/STORAGE FACILITY, THE PRESENT LIBRARY SITE
AND THE PROPERTY ACROSS THE STREET FROM CITY HALL AS POSSIBLE
LOCATIONS. MOTION FAILED FOR LACK OF SECOND.
BRIAN STUMPF MOVED TO AUTHORIZE A REQUEST FOR PROPOSAL TO LOOK
AT EXPANSION OF THE GARAGE/STORAGE FACILITY TO ACCOMMODATE THE
DMV AND STORAGE NEEDS AS DISCUSSED BY COUNCIL. WAYNE MAYER
SECONDED THE MOTION. MOTION CARRIED WITH TOM PERRAULT VOTING
IN OPPOSITION. 4-1
Gary Anderson asked if the RFP should be limited to local contractors and the Council
concurred with using local contractors.
Gary Anderson also verified with council their recommendation for disposal of the signs.
Jeff O'Neill stated he would check with the City Attorney for any recommendations before
implementing the directive of the Council regarding the signs.
Added Items
Posusta/Lundsten Land Issues: Jeff O'Neill asked that staff and two members of the Council be
authorized to discuss the issue with the parties to see if they can come to some kind of settlement.
Brian Stumpf questioned why this issue was not being handled by the two property owners but felt
if the issue was going to be dealt with by the Council it should be done by the full Council. The
consensus of the Council was that it should be handled by the full Council. Clint Herbst stated he
wanted the information prior to the meeting as he did not feel comfortable being asked for a
decision without adequate time to review the issues and related data.
TDS Litigation: Jeff O'Neill asked that Council consider setting a special closed meeting to
discuss the litigation. The tentative date for the closed meeting is Monday, August 18a' at 7 a.m.
assuming legal counsel is available.
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Council Minutes: August 11, 2008
Interchange at County Road 39: Clint Herbst had met with John Chadwick and discussed the
possibility of looking at County Road 39 as a location for an interchange. An interchange in this
location would be an impetus to development in the area. Brian Stumpf asked if the interchange at
County Road 39 would be in addition to the one proposed at Orchard Road and Clint Herbst
indicated it would be just one or the other. Bruce Westby stated he had talked to Terry Humphreys
from MnDOT and he said the necessary studies would have to be done but two interchanges is not
out of the question. Bruce Westby said as part of the Transportation Plan they would be looking at
locations for an interchange. Clint Herbst felt that County Road 39 because the bridge is already
there would not be as expensive. Clint Herbst said the City should be looking at a simple solution
that would open up the area. Bruce Westby said the City could build something cheaper but the
process of getting it in place is the same regardless of what is built so time wise it will not be any
faster. Bruce Westby said the traffic and environmental studies that are required would take
considerable time. Brian Stump felt the primary problem is TH 25 and the river crossing. Susie
Wojchouski asked when the Transportation Plan would be coming back before the Council. Bruce
Westby said it is tentatively scheduled for September 22°d. Staff hopes to include information on
the closure of River Street at TH 25 as part of the study. Clint Herbst asked if they could get some
cost figures for a design on County Road 39. Staff will work on preliminary cost figures.
Other: Tom Perrault stated he had served on the committee looking at other wastewater treatment
plant issues and he would like to continue to work on the committee dealing with the long range
planning study the Council had authorized. The Council was in agreement with that.
13. Consideration of approvinS payment of bills for August, 2008.
BRIAN STUMPF MOVED TO APPROVE PAYMENT OF THE BILLS. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 5-0
14. Adiourn.
TOM PERRAULT MOVED TO ADJOURN AT 9:40 P.M. SUSIE WOJCHOUSKI
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 5-0
Recording Secretary
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