The URL can be used to link to this page

City Council Agenda Packet 02-12-2024AGENDA REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, February 12, 2024 — 6:30 p.m. Mississippi Room, Monticello Community Center CITY COUNCIL WORKSHOP (Academy Room) 4:45 p.m. Strategic Planning (Including discussion on new public works facility) 6:45 p.m. Strategic Planning continued (approximate time 6:45 p.m. — following regular meeting) Mayor: Lloyd Hilgart Council Members: Charlotte Gabler, Tracy Hinz, Lee Martie, Sam Murdoff 1. General Business A. Call to Order & Pledge of Allegiance B. Approval of Agenda — Councilmembers or the City Administrator may add items to the agenda for discussion purposes or approval. The City Council may or may not take official action on items added to the agenda. C. Approval of Meeting Minutes • Special Meeting Minutes from January 22, 2023 • Regular Meeting Minutes from January 22, 2023 D. Citizen Comments — Individuals may address the City Council about any item not contained on the agenda. Each speaker will be allotted three minutes with a maximum of five speakers. The Mayor may allow for additional time and/or speakers. The City Council generally takes no official action of items discussed, except for referral to staff for future report. E. Public Service Announcements/Updates • City Announcements • MCC Announcements F. Council Liaison Updates • Planning Commission • Economic Development Authority (EDA) 2. Consent Agenda —All items listed on the Consent Agenda are considered standard or may not need discussion prior to approval. These items are acted upon by one motion unless a councilmember, the city administrator, or a citizen requests the item by removed from consent for additional discussion. A. Consideration of approving payment of bills B. Consideration of approving new hires and departures for City departments C. Consideration of approving the sale/disposal of surplus city property D. Consideration of adopting Resolution 2024-12 accepting donation of a museaum tour from Velt ($40 value) E. Consideration of approving a special event permit allowing use of Ellison Park and related assistance for the Wright/Sherburne Pride Fest on July 20, 2024. Applicant: Emma Hamlin F. Consideration of approving a temporary gambling permit for St. Henry Catholic Church for bingo to be held on April 14, 2024 at Little Mountain Elementary, 9350 Fallon Avenue G. Consideration of approving 2023 operating transfers H. Consideration of writing off uncollectable accounts receivable balances in 2023 I. Consideration of adopting Resolution 2024-13 accepting improvements and authorizing final payment of $81,408.21 to Michels Power, Inc. for the installation of FiberNet Facilities I the Country Club Manor 2nd development J. Consideration of suspending liquor license for Tricambra Foods, Inc. located 154 West Broadway 2A. Consideration of items removed from the consent agenda for discussion 3. Public Hearings 4. Regular Agenda 4. Adjournment MINUTES SPECIAL MEETING MONTICELLO CITY COUNCIL Monday, January 22, 2024 — 5:00 p.m. Academy Room, Monticello Community Center Present: Charlotte Gabler, Lloyd Hilgart, Tracy Hinz, Lee Martie, and Sam Murdoff Absent: None 1. Call to Order Mayor Lloyd Hilgart called the special meeting to order at 5:00 p.m. 2. Public Works Facility Discussion Matt Leonard, Public Works Director/City Engineer, introduced RJM Construction and Oertel Architects, who were in attendance to present the design development estimate for the public works facility project. Andrew Cooper, Oertel Architects, presented construction drawings and noted material selections, and design features. For example, renderings of the public facing side of the building versus the operational side of the building and other design elements. Matt Lennartson and Curtis Sell, RJM Construction, presented the design development estimate. He noted an estimated total project cost of $38,142,759. This does not include fees, inspections, furniture, and other operational items. Following the presentation, City Council discussed the proposed cost. Rachel Leonard, City Administrator, addressed the City Council and encouraged them to discuss whether they support the project moving forward, including financing the project and its effect on the City and the public. Sarah Rathlisberger reviewed options for issuing bonds and the impact on the City's tax levy. She noted that if bonds were issued this year the levy would increase 21.3% in 2025 and 5% in 2026. Mayor Hilgart stated that he most likely won't be able to support a project of this scope if the City doesn't receive grant money to assist with the high cost. The Council had questions regarding the project. Councilmember Gabler questioned whether the City should delay the project for a year. Councilmember Murdoff questioned whether the project could be scaled down to bare minimum. There was no action or consensus given by Council on the next steps for the project. Staff will continue their efforts to obtain funding from the State and look at financing City Council Special Meeting Minutes —January 8, 2024 options. A future meeting with the City Council will be scheduled to continue the discussion on the facility. 3. Adjournment By consensus, the meeting was adjourned at 6:20 p.m. Recorder: Jennifer Schreiber Approved: Attest: City Council Special Meeting Minutes —January 8, 2024 City Administrator REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, January 22, 2024 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Lloyd Hilgart, Charlotte Gabler, Tracy Hinz, Lee Martie, and Sam Murdoff Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Hilgart called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Murdoff moved approval of the agenda. Councilmember Gabler seconded the motion. Motion carried unanimously. C. Approval of Meeting Minutes • Special Meeting Minutes from January 8, 2023 • Regular Meeting Minutes from January 8, 2023 Councilmember Gabler moved approval of the minutes. Councilmember Martie seconded the motion. Motion carried unanimously. D. Citizen Comments None. E. Public Service Announcements ➢ Haley Foster, Communications & Marketing Specialist, noted the following public announcements: • Spring Tree Sale • DMV Trailer Registration • Kids Lifting Certification • Father Daughter Dance • Deep Freeze Pickleball Tournament • Indoor Farmers Market F. Council Liaison Updates • Economic Development Authority (EDA) — Councilmember Hinz provided an update on the meeting held January 10, 2024. The EDA considered the following: GMEF loan pre -application from Deephaven-Simplicity; contract City Council Minutes: January 22, 2024 Page 1 1 5 with WSB to complete Phase I ESA and ARM at 216 Pine Street; and contract with WSB to complete Phase I ESA at 118 Broadway East. • 1-94 Coalition — Councilmember Gabler gave an update. G. Department Head Updates • FiberNet (Arvig) Quarterly Update — Mark Birkholz presented the final quarter report and annual report from 2023. • DMV Update — Carolyn Granger, Deputy Registrar Manager, presented the DMV annual update. The presentation included information on staff, revenue and operations. • Hi -Way Liquors Update — Randall Johnsen, Liquor Store Manager, presented Hi -Ways liquor annual update. The update included information on staffing issues, revenues, and events. • Election Update — Jennifer Schrieber, City Clerk, gave an update on the Presidential Nomination Primary election being held March 5, 2024. 2. Consent Agenda: Councilmember Murdoff moved approval of the Consent Agenda excluding item G. Councilmember Hinz seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Action taken: Approved the bill and purchase card registers for a total of $1,013,525.86. B. Consideration of approving new hires and departures for City departments. Action taken: Approved the hires for Engineering, Monticello Community Center, and Parks, and departures for Monticello Community Center and Streets. C. Consideration of approving the sale/disposal of surplus city property. Action taken: No report this cycle. D. Consideration of adopting Resolution 2024-07 approving a donation from Steve Johnson of framed historical photos with a value of $75. Action taken: The resolution accepting the donation was adopted. E. Consideration of adopting Resolution 2024-08 appointing election judges, including head judges and Absentee Ballot Board judges, for the March 5, 2024 Presidential Nomination Primary. Action taken: Resolution appointing election judges was approved. F. Consideration of adopting Ordinance 820 adopting the 2024 City of Monticello Official Zoning map and appendix maps. Action taken: Ordinance was adopted. City Council Minutes: January 22, 2024 Page 2 1 5 G. Consideration of a request for Conditional use Permit for drive -through services as a accessory use in a B-3, Highway Business District. Applicant: Todd Olin. Action taken: ITEM WAS REMOVED FROM THE CONSENT AGENDA. H. Consideration of approving a license agreement between the City of Monticello and Prosperity Avenue LLC (108 Cedar Street) for use of the Cedar Street right of way. Action taken: License agreement was approved. Consideration of approving a request for extension of final plat approval for Twin Pines First Addition to August 28, 2024. Action taken: Extension was approved. J. Consideration of approving an agreement with Flaherty & Hood, P.A. for government relations services during the 2024 legislative session. Action taken: Agreement was approved. K. Consideration of adopting Resolution 2024-09 authorizing submission of a Safe Routes to School (SRTS) grant application for Monticello SRTS sidewalk gaps. Action taken: Adopted the resolution authorizing submission of the grant. L. Consideration of adopting Resolution 2024-10 authorizing submission of an Active Transportation grant application for CSAH 30 trail improvements. Action taken: Adopted the resolution authorizing submission of the grant. M. Consideration of approving Change Order 1 for the Downtown Roadway & Pedestrian Improvements Project in the amount of $25,838.50. Action taken: Approved the change order. 2A. Consideration of items removed from the consent agenda for discussion G. Consideration of a request for Conditional Use Permit for drive -through services as an accessory use in a B-3, Highway Business District. Applicant: Todd Olin Item was removed by Councilmember Martie as he had questions about the entry and exit for the proposed drive -through from Cedar Street. He noted that he received a call with a concern about the proposed drive -through and that there could be an issue of congestion at the location. He questioned why access couldn't be accommodated from Oakwood. Steve Grittman noted that all access points were reviewed for congestion and other issues. Staff and the applicant, Todd Olin, both noted that the proposed drive -through location is the best alternative for the project. Councilmember Gabler moved approval of the request for Conditional Use Permit for drive -through services. Councilmember Hinz seconded the motion. City Council Minutes: January 22, 2024 Page 3 1 5 Motion carried 4-1; Councilmember Martie voted against the motion; he was opposed to the proposed access location on Cedar Street. 3. Public Hearings: 4. Regular Agenda: A. Consideration of adopting Resolution 2024-11 approving plans and specifications and authorizing advertisement for bid for the Broadwav Street Roadwav and Utility Improvement Proiect and 7th Street Retaining Wall, Rectangular Rapid Flashing Beacon, and sidewalk Improvement proiect Matt Leonard, Public Works Director/City Engineer, presented the item and noted that the projects were bid together to obtain better bid pricing. The Broadway project includes roadway and utility improvements, in conjunction with Wright County's project, on Broadway Street. The City's project includes: spot repair on concrete and gutter; repair sanitary sewer and storm manholes; paved trail; pathway lighting; upgrade medians; pedestrian crossings; and boulevard trees. Mr. Leonard noted that the City was not able to secure an easement to connect the River Walk Trail to Broadway Street, therefore, recommended that the section of sidewalk that was proposed on the north side of Broadway Street be removed from the project. Mayor Hilgart commented on the medians and questioned whether there could be concrete pots instead of grass. Matt Leonard responded that the plan was to install turf. Councilmember Gabler added that trees and the green soften the area. Rachel Leonard, City Administrator, reiterated that the green was included to soften the area and slow down traffic. In addition, the City did not budget the purchase of concrete pots for the east side of Broadway. There was discussion on the section of trail that is proposed to be removed by Hart Boulevard to Fenning and focus on the pathway on the south side of Broadway. There was consensus of Council that they would like the trail, but they support removing it from this project. This trail could perhaps be addressed later. The 7th Street project includes reconstruction of retaining wall, sidewalks, and replacement of rectangular rapid flashing beacon. Mayor Hilgard questioned the high assessment for the property located at 221 7th Street West. Matt Leonard noted that it is higher because of the slope of the property. Mayor Hilgart questioned the assessment policy and that it doesn't seem like a fair amount compared to other property assessments. He added that he wouldn't support this sidewalk being in the project if the assessment is the amount that is listed. City Council Minutes: January 22, 2024 Page 4 1 5 Councilmembers Murdoff and Martie concurred that the assessment proposed should be amended. Matt Leonard noted that it isn't assessed until the project is complete and the Council determines the assessment based on City policy. He added that staff will review the assessment policy for sidewalks, since it is questioned often, and perhaps it can be updated. Councilmember Hinz moved to adopt Resolution 2024-11 approving plans and specifications and authorizing advertisement for bid for the Broadway Street Roadway and Utility Improvement Project and 7t" Street Retaining Wall, Rectangular Rapids Flashing Beacon, and Sidewalk Improvement Project with the removal of the Hart Boulevard path and move focus to existing pathway on southside of Broadway. Councilmember Martie seconded the motion. Motion carried unanimously. 5. Adiournment: The meeting was adjourned at 8:03 p.m. Recorder: Jennifer Schreiber Attest: City Administrator City Council Minutes: January 22, 2024 Page 5 1 5 City Council Agenda: 2/12/2024 2A. Consideration of approving pavment of bills Prepared by: Meeting Date Finance Director Reviewed by: N/A ACTION REQUESTED 2/12/2024 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to approve the bill and purchase card registers for a total amount of $1,098,686.73. REFERENCE AND BACKGROUND City staff submits the attached bill registers and purchasing card registers for approval by Council. The bill registers contain all invoices processed and the purchasing card registers contain all card purchases made since the last Council meeting. Subject to MN Statutes, most invoices require Council approval prior to releasing checks for payment. The day following Council approval, payments will be released unless directed otherwise. A credit purchasing agreement and policy was approved by Council initially and card purchases must comply with the policy. If Council has no questions or comments on the bill and purchase card registers, these can be approved with the consent agenda. If requested, this item can be removed from consent and discussed prior to making a motion for approval. I. Budget Impact: N/A II. Staff Workload Impact: No additional work. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends approval of bill and purchase card registers as presented. SUPPORTING DATA • Bill registers and purchase card registers Accounts Payable Checks by Date - Summary by Check Date C T y 0 F owdw User: debbie.gulbrandson-4 Monticv-o Printed: 1/31/2024 12:02 PM .3 Check No Vendor No Vendor Name Check Date Check Amount ACH 1065 BELLBOY CORPORATION 01/31/2024 17,247.60 ACH 1129 DAHLHEIMER BEVERAGE LLC 01/31/2024 65,974.66 ACH 1273 KIWI KAI IMPORTS, INC. 01/31/2024 925.67 ACH 1303 M AMUNDSON CIGAR & CANDY CO, I 01/31/2024 2,093.77 ACH 1552 VIKING COCA COLA BOTTLING CO 01/31/2024 868.40 ACH 1572 THE WINE COMPANY 01/31/2024 481.10 ACH 1684 VINOCOPIA 01/31/2024 567.50 ACH 4646 CAPITOL BEVERAGE SALES L.P. 01/31/2024 23,995.19 ACH 5201 DICK FAMILY, INC. 01/31/2024 2,019.72 ACH 5586 MOOSE LAKE BREWING CO. 01/31/2024 360.00 ACH 6272 DANGEROUS MAN BREWING COOMP 01/31/2024 266.00 128103 3491 ARTISAN BEER COMPANY 01/31/2024 495.65 128104 1067 BERNICK'S 01/31/2024 5,623.71 128105 4328 BREAKTHRU BEVERAGE MN WINE & 01/31/2024 10,634.17 128106 1263 JOHNSON BROTHERS LIQUOR CO. 01/31/2024 47,943.73 128107 1913 NEW FRANCE WINE 01/31/2024 297.00 128108 1427 PHILLIPS WINE & SPIRITS CO 01/31/2024 25,039.50 128109 3309 SOUTHERN GLAZER'S WINE AND SPII 01/31/2024 6,440.68 128110 4656 TRUE FABRICATIONS, INC. 01/31/2024 760.03 Total for 1/31/2024: 212,034.08 Report Total (19 checks): 212,034.08 The preceding list of bills payable was reviewed and approved for payment. Date: 2/12/2024 Approved by: Mayor Lloyd Hilgart AP Checks by Date - Summary by Check Date (1/31/2024 12:02 PM) Page 1 Accounts Payable Checks by Date - Summary by Check Date User: debbie.gulbrandson Printed: 2/l/2024 11:33 AM Monti"Ce-0 Check No Vendor No Vendor Name Check Date Check Amount ACH 1102 CENTERPOINT ENERGY 01/31/2024 14,468.80 ACH 1565 WELLS FARGO CORP TRUST SERVICE 01/31/2024 150,000.00 ACH 1585 XCEL ENERGY 01/31/2024 10,570.58 ACH 2O50 DEMVI LLC 01/31/2024 213.86 ACH 2439 DEPT OF EMPLOYMENT & ECON DEV 01/31/2024 5,673.89 ACH 4732 MONEY MOVERS, INC. 01/31/2024 19.25 ACH 5188 HEALTHY CONTRIBUTIONS 01/31/2024 8.20 ACH 5646 JACK HENRY & ASSOCIATES, INC. 01/31/2024 65.72 ACH 6041 HEALTHEQUITY INC 01/31/2024 6,406.20 ACH 6271 CLUB AUTOMATION - DAXCO LLC 01/31/2024 1,376.12 Total for 1/31/2024: 188,802.62 Report Total (10 checks): 188,802.62 The preceding list of bills payable was reviewed and approved for payment. Date: 2/12/2024 Approved by: Mayor Lloyd Hilgart AP Checks by Date - Summary by Check Date (2/1/2024 11:33 AM) Page 1 Accounts Payable Checks by Date - Summary by Check Date User: julie.cheney Printed: 2/7/2024 2:04 PM 'K cirr ar � Monticelo Check No Vendor No Vendor Name Check Date Check Amount ACH 1036 APECAQUISITIONS INC 02/13/2024 1,442.73 ACH 1039 AQUA LOGIC INC 02/13/2024 49.19 ACH 1062 BEAUDRY OIL COMPANY 02/13/2024 4,542.25 ACH 1065 BELLBOY CORPORATION 02/13/2024 10,209.67 ACH 1074 BOLTON AND MENK INC 02/13/2024 1,168.00 ACH 1089 SARACAHILL 02/13/2024 62.98 ACH 1106 CENTRAL MCGOWAN INC 02/13/2024 76.00 ACH 1129 DAHLHEIMER BEVERAGE LLC 02/13/2024 20,290.00 ACH 1153 ECM PUBLISHERS INC 02/13/2024 1,049.75 ACH 1187 FORCE AMERICA DISTRIBUTING LLC 02/13/2024 165.76 ACH 1223 HAWKINS INC 02/13/2024 14,777.93 ACH 1273 KIWI KAI IMPORTS, INC. 02/13/2024 1,584.99 ACH 1386 M-R SIGN CO INC 02/13/2024 2,703.12 ACH 1390 MTI DISTRIBUTING INC 02/13/2024 7,010.00 ACH 1411 OLSON & SONS ELECTRIC INC 02/13/2024 496.49 ACH 1413 GOPHER STATE ONE CALL INC 02/13/2024 125.60 ACH 1417 OSC OXYGEN SERVICE COMPANY 02/13/2024 189.10 ACH 1470 RUSSELL SECURITY RESOURCE INC 02/13/2024 940.00 ACH 1524 TK ELEVATOR 02/13/2024 740.57 ACH 1550 VEOLIA WATER N AM OPERATING SE] 02/13/2024 70,514.63 ACH 1552 VIKING COCA COLA BOTTLING CO 02/13/2024 365.25 ACH 1567 WES OLSON ELECTRIC LLC 02/13/2024 1,870.00 ACH 1572 THE WINE COMPANY 02/13/2024 1,638.35 ACH 1574 DEREK WIPPER 02/13/2024 20.00 ACH 1577 WRIGHT CO AUDITOR-TREAS - ACH 02/13/2024 978.76 ACH 1584 WSB & ASSOCIATES INC 02/13/2024 21,873.00 ACH 1726 MARCO TECHNOLOGIES 02/13/2024 7,080.57 ACH 2O80 CRYSTEEL TRUCK EQUIPMENT INC 02/13/2024 107.10 ACH 2154 FEDERATED CO-OPS INC 02/13/2024 113.85 ACH 2928 NUSS TRUCK AND EQUIPMENT 02/13/2024 437.86 ACH 3462 MSA PROFESSIONAL SERVICES INC 02/13/2024 600.00 ACH 4413 SUNRAM CONSTRUCTION INC 02/13/2024 15,957.15 ACH 4459 JAMES THARES 02/13/2024 130.68 ACH 4633 PERFORMANCE FOOD GROUP INC 02/13/2024 2,142.06 ACH 4646 CAPITOL BEVERAGE SALES L.P. 02/13/2024 11,532.47 ACH 4832 TIFCO INDUSTRIES, INC. 02/13/2024 708.32 ACH 5201 DICK FAMILY, INC. 02/13/2024 719.95 ACH 5211 RANDI O'KEEFE KRIER 02/13/2024 1,946.88 ACH 5393 OERTEL ARCHITECTS 02/13/2024 140,769.76 ACH 5444 JULIAKAROS 02/13/2024 560.00 ACH 5454 PROFESSIONAL CLEANING SERVICES 02/13/2024 11,645.00 ACH 5512 HYDROCORP HYDRO -DESIGNS, INC. 02/13/2024 741.00 ACH 5585 SBRK FINANCE HOLDINGS INC 02/13/2024 74.00 ACH 5635 WK & ASSOCIATES LLC 02/13/2024 725.00 ACH 5791 WILLIAM SCHINDELE 02/13/2024 71.43 ACH 5998 SADIE NIELSEN 02/13/2024 335.00 ACH 6306 STONEBROOKE ENGINEERING INC 02/13/2024 12,850.64 AP Checks by Date - Summary by Check Date (2/7/2024 2:04 PM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount ACH 6355 AUBREE JOHNSON 02/13/2024 50.00 ACH 6356 MARK GERBER 02/13/2024 135.00 128111 1002 A E MICHAELS DECORATING CENTEF 02/13/2024 511.27 128112 5893 ABDO LLP 02/13/2024 9,000.00 128113 1019 ALLINA HEALTH SYSTEM 02/13/2024 837.50 128114 4696 AMERICAN PRESSURE INC 02/13/2024 885.05 128115 3491 ARTISAN BEER COMPANY 02/13/2024 110.80 128116 1368 AUTO VALUE MONTICELLO 02/13/2024 1,535.71 128117 5243 DAVID BARTHOLOMAY 02/13/2024 600.00 128118 1067 BERNICK'S 02/13/2024 3,972.70 128119 5025 BEVERAGE LINE SERVICE LLC 02/13/2024 90.00 128120 6099 BITCO INSURANCE COMPANIES 02/13/2024 2,581.00 128121 4618 BOUND TREE MEDICAL, LLC 02/13/2024 166.89 128122 6358 PAT BRIGGS 02/13/2024 16,063.55 128123 1095 CARLOS CREEK WINERY INC 02/13/2024 1,062.00 128124 5248 CORNERSTONE FORD & CHRYSLER 02/13/2024 169.04 128125 5105 DELL MARKETING LP 02/13/2024 3,192.32 128126 4010 MARILYN DIRKSWAGER 02/13/2024 623.08 128127 1147 DOUBLE D ELECTRIC INC 02/13/2024 1,022.66 128128 4336 FARM -RITE EQUIPMENT INC 02/13/2024 27,603.08 128129 2561 FERGUSON WATERWORKS 02/13/2024 7,111.79 128130 1174 FINKEN WATER CENTERS 02/13/2024 27.95 128131 5840 HAKANSON ANDERSON ASSOCIATES 02/13/2024 64,806.60 128132 5262 CITY OF HANOVER 02/13/2024 708.00 128133 4650 JASEN HOGLUND 02/13/2024 100.00 128134 1244 HORIZON COMMERCIAL POOL SUPPL 02/13/2024 630.96 128135 3971 INTL UNION OF OPER ENGINEERS LO 02/13/2024 23,600.00 128136 5080 J & A GLASS & MIRROR INC 02/13/2024 460.50 128137 1263 JOHNSON BROTHERS LIQUOR CO. 02/13/2024 13,151.79 128138 5974 JOTL PROPERTIES, LLC 02/13/2024 1,530.00 128139 1270 KENNEDY AND GRAVEN CHARTEREL 02/13/2024 5,267.75 128140 1290 LEAGUE OF MINNESOTA CITIES 02/13/2024 1,070.00 128141 3187 MES - MUNICIPAL EMERGENCY SERV 02/13/2024 22,893.16 128142 5057 MICHELS POWER CORP 02/13/2024 81,408.21 128143 4216 MINNESOTA EQUIPMENT 02/13/2024 1,054.62 128144 1349 MN DEPT OF TRANSPORTATION 02/13/2024 654.73 128145 1370 MONTICELLO DEPUTY REG #002 02/13/2024 21.25 128146 2512 MONTICELLO PLBG HTG AC LLC 02/13/2024 195.98 128147 4867 NAGELL APPRAISAL & CONSULTING 02/13/2024 1,500.00 128148 1913 NEW FRANCE WINE 02/13/2024 445.67 128149 4592 PETERSON COMPANIES 02/13/2024 1,300.00 128150 1427 PHILLIPS WINE & SPIRITS CO 02/13/2024 5,673.62 128151 1428 PINNACLE PUBLISHING, LLC 02/13/2024 460.80 128152 6359 PRO TECH RESTORATION 02/13/2024 97.50 128153 5431 QUADIENT FINANCE USA INC 02/13/2024 1,107.68 128154 4781 RUE 38 LLC 02/13/2024 227.00 128155 2497 SHERBURNE WRIGHT CABLE COMMI 02/13/2024 8,526.34 128156 4148 SHERWIN WILLIAMS CO. #3442 02/13/2024 1,162.99 128157 4325 SNAP -ON INDUSTRIAL 02/13/2024 118.05 128158 4672 SPECIALTY SOLUTIONS LLC 02/13/2024 538.54 128159 1937 CITY OF ST MICHAEL 02/13/2024 617.25 128160 5506 ST MICHAEL SPINAL REHAB CENTER 02/13/2024 40.00 128161 6360 ST PAUL PARKS & RECREATION 02/13/2024 225.00 128162 6357 BRUCE STAINBROOK 02/13/2024 2,240.00 128163 1507 STREICHERS INC 02/13/2024 48.00 128164 1532 TRUEMAN-WELTERS INC 02/13/2024 109.98 128165 3783 ULINE 02/13/2024 280.45 AP Checks by Date - Summary by Check Date (2/7/2024 2:04 PM) Page 2 Check No Vendor No Vendor Name Check Date Check Amount 128166 5133 VOLUNTEER FIREFIGHTERS' BENEFIT 02/13/2024 310.00 128167 5295 WATKINS VETERINARY CLINIC PA 02/13/2024 206.00 128168 5027 ERICA WITZMANN 02/13/2024 720.00 128169 2645 WRIGHT CO AUDITOR-TREAS 02/13/2024 1,950.38 128170 1581 WRIGHT CO RECORDER 02/13/2024 46.00 128171 1679 ZEP SALES AND SERVICE 02/13/2024 861.00 Total for 2/13/2024: 697,850.03 Report Total (I10 checks): 697,850.03 The preceding list of bills payable was reviewed and approved for payment. Date: 2/13/2024 Approved by: Mayor Lloyd Hilgart AP Checks by Date - Summary by Check Date (2/7/2024 2:04 PM) Page 3 City Council Agenda: 2/12/2024 2B. Consideration of approving new hires and departures for Citv departments Prepared by: Human Resources Manager Reviewed by: N/A ACTION REQUESTED Meeting Date: 2/12/2024 Approved by: City Administrator ❑x Consent Agenda Item ❑ Regular Agenda Item Motion to approve new hires and departures for city departments. REFERENCE AND BACKGROUND The Council is asked to ratify the attached list of new hires and departures for the City. This listing includes full-time, part-time, seasonal, and temporary employees. The listing may also include status changes and promotions. I. Budget Impact: Positions are generally included in the budget. II. Staff Workload Impact: If new position, there may be some training involved. If terminated position, existing staff will cover hours as needed, until replacement. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends approval of new hires and departures as identified on the attached list. SUPPORTING DATA • List of new hires and terminated employees. NEW EMPLOYEES Name Title Department Hire Date Class Camdyn Branson Guest Service Associate MCC 1/31/2024 PT Casey Gustafson Building Custodian MCC 2/5/2024 PT Jesse Roebuck Liquor Store Clerk Liquor Store 2/7/2024 FT Jennifer Campbell Liquor Store Clerk Liquor Store 2/7/2024 FT TERMINATING EMPLOYEES Name Reason Department Effective Date Class Olivia Kolenda Voluntary MCC 1/9/2024 PT Jordan Fisette Voluntary MCC 1/24/2024 Seasonal Scott lano Voluntary MCC 1/25/2024 Seasonal Sarah Peterson Voluntary MCC 1/26/2024 PT Dain Thompson Voluntary Liquor Store 2/3/2024 FT New Hire and Terms City Council 2024: 2/7/2024 City Council Agenda: 2/12/2024 2C. Consideration of approving the sale or disposal of surplus Citv property Prepared by: Meeting Date: ® Consent Agenda Item N/A 2/12/2024 ❑ Regular Agenda Item Reviewed by: Approved by: N/A N/A There is no report this City Council Cycle. City Council Agenda: 2/12/2024 2D. Consideration of adopting Resolution 2024-12 accepting donation of a museum tour from Veit ($40 valuel Prepared by: Meeting Date: ® Consent Agenda Item City Clerk 2/12/2024 ❑ Regular Agenda Item Reviewed by: Approved by: N/A City Administrator ACTION REQUESTED Motion to adopt Resolution 2024-12 accepting donation of a museum tour from Veit. The tickets have a value of $40. REFERENCE AND BACKGROUND The DMV staff received a tour of the Veit museum. The value of the tickets for this tour was $40. As required by state statute, the City Council needs to accept the donations by resolution. I. Budget Impact: N/A II. Staff Workload Impact: N/A III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommend accepting the donation. SUPPORTING DATA • Resolution 2024-12 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2024-12 RESOLUTION APPROVING CONTRIBUTIONS WHEREAS, the City of Monticello is generally authorized to accept contributions of real and personal property pursuant to Minnesota Statutes Sections 465.03 and 465.04 for the benefit of its citizens and is specifically authorized to maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Said gifts may be limited under provisions of MN Statutes Section 471.895. WHEREAS, the following persons and or entities have offered to contribute contributions or gifts to the City as listed: DONOR/ENTITY DESCRIPTION/PURPOSE VALUE Veit Tours $40 WHEREAS, all said contributions are intended to aid the City in establishing facilities, operations or programs within the city's jurisdiction either alone or in cooperation with others, as allowed by law; and WHEREAS, the City Council hereby finds that it is appropriate to accept the contributions offered. NOW THEREFORE BE IT RESOLVED by the City Council of Monticello as follows: 1. The contributions described above are hereby accepted by the City of Monticello. 2. The contributions described above will be used as designated by the donor. This may entail reimbursing or allocating the money to another entity that will utilize the funds for the purpose stated above. Adopted by the City Council of Monticello this 12t" day of February, 2024. Lloyd Hilgart, Mayor Jennifer Schreiber, City Clerk City Council Agenda: 2/12/2024 2E. Consideration of approving a Special Event Permit allowing use of Ellison Park and related assistance for Wright/Sherburne Pride Committee on July 20, 2024. Applicant: Emma Hamlin Prepared by: City Clerk Reviewed by: Parks & Recreation Director ACTION REQUESTED Meeting Date: 2/12/2024 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to approve a special event permit allowing use of Ellison Park and related assistance for Wright/Sherburne Pride Committee on July 20, 2024 contingent on continued coordination with the Parks & Recreation Department, notification of adjacent property owners by the permit holder, application for tent permit if required, receipt of Certificate of Liability Insurance and waiving of the park/shelter rental fees in lieu of a future service project for the Parks Department by the Wright/Sherburne Pride Committee. REFERENCE AND BACKGROUND The Wright/Sherburne Pride Committee applied for a special event permit to host Pride Fest celebrating the LGBTQIA community. The event is proposed to be held Saturday, July 20, 2024 from 10:00 a.m. — 5:00 p.m. at Ellison Park. This is the second year they are hosting a Pride Fest. A more detailed narrative is attached. In conjunction with the permit request, the applicant requests the following City assistance: • Waive park/shelter rental fees in lieu of a future service project for the Parks Department • Use of 30 tables • Additional trash cans as needed. As with other community gatherings, Wright County Sheriff's Office will be notified of the event in advance. I. Budget Impact: None. II. Staff Workload Impact: Staff impacts are noted above. III. Comprehensive Plan Impact: This event supports the Monti204O Value Statement of supporting a vibrant downtown as a focal point for our community. It also aligns with our effort to "foster a sense of belonging and connection..." as outlined in the Monticello 2040 Vision Statement. City Council Agenda: 2/12/2024 STAFF RECOMMENDED ACTION City staff recommends approving the Special Event Permit for Wright/Sherburne Pride Committee event on July 20, 2024 and waiving the special event permit fee contingent on site coordination with the Parks and Recreation Departments, verification of notification of adjacent property owners by the permit holder, application for tent permit if required, receipt of Certificate of Liability Insurance, and waiving of the park/shelter rental fees. SUPPORTING DATA A. Application B. Event Map CITY CITY OF MONTICELLO City Clerk 505 Walnut Street, Suite 1 Special Event Permit 1 Monticello, MN 55362 Monticel 1 (763) 295-2711 info@ci.monticello.mn.us Application Checklist PROPERTY INFORMATION Property Address 913 E River St, Monticello, MN 55362 Property Legal Description Property ID Number PROPERTY OWNER INFORMATION Owner Name City of Monticello Owner Address Owner Phone Owner Email APPLICANT INFORMATION Applicant Name Emma Hamlin Applicant Address 12363 195th ave NW Elk River MN 55330 Applicant Phone 763-221-7255 Applicant Email wrightsherburnepride@gmail.com Name of Event 2024 Wright Sherburne Pride Festival Location/Address of Event Ellison Park, Monticello MN uates & i Imes of Event July 20th from 10am to 5pm, not including set up or take down Complete Application Required The review and consideration of an application submitted shall only occur if such application includes all items that are required in support of the application and is deemed complete by the City Clerk's Office. Application Submission Schedule Application, required information, and payment must be submitted no later than 30 working days prior to desired approval date. Application Information Applicants shall note that in addition to a special event permits, any liquor license or permit, sign permits and building permits for tents may also be required and are not included within the special event permit application and approval. Any requested use of City facilities, City staff resources, City equipment, and/or City property (including rights of way) and/or any requested waiver of application fee or park rental fees requires review and approval by the City Council. In addition, events which occur after 10 PM may requires review and approval by the City Council as related to noise ordinances. Please provide clear information in the application regarding these requests. APPLICANT APPLICATION SUBMITTAL REQUIREMENTS CITY CHECK -IN CHECK A written narrative including: X 1. A description of the proposed special event, how it will function on the property, hours and dates of operation, and any other information necessary to fully describe the request; and 2. An explanation of how the proposed special event will meet each of the review criteria specified by code (on reverse), as well as any additional criteria that may apply for the specific use. 3. Any requested use of City facilities, City staff resources, City equipment and City property (including rights of way) and/or any requested waiver of application fee or park rental fees requires review and approval by the City Council A site plan showing all information necessary to accurately depict how the proposed use will function on the site. Information required on the X site plan shall include but not be limited to: 1. The location of all existing and proposed structures; 2. Driveways and parking areas; 3. Proposed storage spaces; 4. Natural features such as woodlands, wetlands, shorelines, etc; 5. Proposed number of Darking spaces (if aoolicable). X If deemed necessary by the Community Development Department, a survey may be required to be submitted with the application in addition to a site plan. X Any event proposing to erect a temporary tent structure is required to obtain a permit from the Monticello Department of Building and Safety and Code Enforcement. X Certificate of insurance/liability coverage. X Electronic copies of all written narratives and plan sets required above. Application fee: X $50 $25 — for non-profit/charitable organization Special Event Review Process • The City Clerk will review all applications. • Applications determined to conform with the approval criteria outlined in Monticello Zoning Code Section 2.4(L)(4)(a) and listed below shall be approved by the Community Development Department with any conditions deemed necessary. A copy of the approved permit shall be provided to the applicant which includes all conditions and comments. • Applications not conforming with the approval criteria outlined in Section 2.4(L)(4)(a) shall be denied by the Community Development Department. • A notice of denial shall be provided to the applicant which includes all identified reasons for denial. 2 Special Event Temporary Use Permit Approval Criteria Approval of a Special Event Permit shall only be granted once the City Clerk has determined the use shall: • Not be detrimental to property or improvements in the surrounding area or to the public health, safety, or general welfare; • Be compatible with the principal uses taking place on the site; • Not have substantial adverse effects or noise impacts on nearby residential neighborhoods; • Not include permanent alterations to the site; • Not maintain temporary signs associated with the use or structure after the activity ends; • Not violate the applicable conditions of approval that apply to a site or use on the site; • Not interfere with the normal operations of any permanent use located on the property; and • Contain sufficient land area to allow the temporary use, structure, or special event to occur, as well as adequate land to accommodate the parking and traffic movement associated with the temporary use, without disturbing environmentally sensitive lands. • Not create an unreasonable risk of significant: 1. Damage to public or private property, beyond normal wear and tear; 2. Injury to persons; 3. Public or private disturbances or nuisances; 4. Unsafe impediments or distractions to, or congestion of, vehicular or pedestrian travel; 5. Additional and impracticable or unduly burdensome police, fire, trash removal, maintenance, or other public services demands; and 6. Other adverse effects upon the public health, safety, or welfare. • The special event shall not be of such a nature, size, or duration that the particular location requested cannot reasonably accommodate the event. • The special event shall not conflict with another permitted special event at the same location in a manner that will negatively impact the public health, welfare, or safety. Special Event Temporary Use Permit Conditions of Approval • In approving the Special Event Permit, the City Clerk's Office is authorized to impose such conditions upon the issuance of the permit as may be necessary to reduce or minimize any potential adverse impacts upon other property in the area, as long as the condition relates to a situation created or aggravated by the proposed special event. The Community Development Department is authorized, where appropriate, to require: 1. Provision of temporary parking facilities, including vehicular access and egress. 2. Control of nuisance factors, such as but not limited to, the prevention of glare or direct illumination of adjacent properties, noise, vibrations, smoke, dust, dirt, odors, gases, and heat. 3. Regulation of temporary buildings, structures and facilities, including placement, height and size, location of equipment and open spaces, including buffer areas and other yards. 4. Provision of sanitary and medical facilities. 5. Provision of solid waste collection and disposal. 6. Provision of security and safety measures. 7. Use of an alternative location or date for the proposed special event. 8. Modification or elimination of certain proposed activities. 9. Regulation of operating hours and days, including limitation of the duration of the special event to a shorter time period than that requested or specified in this subsection. 10. Submission of a performance guarantee to ensure that any temporary facilities or structures used for such proposed special event will be removed from the site within a reasonable time following the event and that the property will be restored to its former condition. 3 Duration of Permit A temporary use permit for a special event authorized in accordance with this subsection shall be limited to a maximum duration of 14 days per site per calendar year, unless otherwise specifically authorized by the City Clerk. Property Owner's Statement I am the fee title owner of the described property and I agree to this application. I certify that I am in compliance with all ordinance requirements and conditions regarding other City approval that have been previously granted. (Signature) (Date) Applicant's Statement This application shall be processed in my name and I am the party whom the City should contact regarding the application. I have completed all of the applicable filing requirements and I hereby acknowledge that I have read and fully understand the applicable provisions of the City Ordinances and current policies related to this application and that the documents and information I have submitted are true and correct. (Signature) CITY APPROVAL (City Clerk Signature) (Community Development or Building Dept Signature) Special Event Permit Approval is granted with the following conditions: Public Works Routing Law Enforcement Notification Building Department (Tents) Monticello Community Center Room/Park Reservations uirements Applicant Public Works Law Enforcement Notification City Clerk Monticello Community Center Room/Park Reservations Liability Insurance Certificate Received Surrounding Property Owner Notification Complete 10/30/2023 (Date) (Date) (Date) Approved ❑ Denied ❑ Admin Parks Streets Director 4 2024 Wright Sherburne Pride Narrative The Wright/Sherburne Pride Committee proposes a Pride Fest celebrating the LGBTQIA community and allies of Wright and Sherburne Counties. The event would take place in Ellison Park on July 20th from 10:00 AM - 5:00 PM, not including set up and take down time. The event will have up to 80 tables with tents for supportive local businesses, nonprofits and educational areas around the perimeter for attendees to peruse. In addition, there will be entertainment from local performers/musicians in a stage area with open space for dancing and viewing. An information and health table will be at the entrance for those in need of water or other amenities. Up to five food trucks will be invited to be placed within the adjoining parking lot or on the side of the street. The event, similar to many events provide on this space and other City spaces, meets all the Temporary Use Permit Approval Criteria as follows: • The event is not detrimental to property or improvements in the surrounding area or to the public health, safety, or general welfare; • The location is compatible with the principal uses taking place on the site as it is similar to prior events that host tables, tents, entertainment and food options. • The event will not have substantial adverse effects or noise impacts on nearby residential neighborhoods; • There will be no permanent alterations to the site; • There will be no signage associated with the use or structure after the activity ends; • The event does not nor will not violate the applicable conditions of approval that apply to a site or use on the site; • The event will not interfere with the normal operations of any permanent use located on the property; and • There is sufficient land area to allow the event to occur, as well as adequate land to accommodate the parking and traffic movement associated with the temporary use, without disturbing environmentally sensitive lands. -The event does not create an unreasonable risk of significant: 1. Damage to public or private property, beyond normal wear and tear; 2. Injury to persons; 3. Public or private disturbances or nuisances; 4. Unsafe impediments or distractions to, or congestion of, vehicular or pedestrian travel; 5. Additional and impracticable or unduly burdensome police, fire, trash removal, maintenance, or other public services demands; and 6. Other adverse effects upon the public health, safety, or welfare. • The event shall is reasonably accommodated by the location requested. • The event does not conflict with another permitted special events at the same location in a manner that will negatively impact the public health, welfare, or safety. --,, Ww Av 41F Z5 to I It JZI (b f�I MIR M. �4.,.IAML City Council Agenda: 2/12/2024 2F. Consideration of approving application from Church of St. Henry for a charitable eambline permit for bingo on Aoril 14. 2024 at Little Mountain Elementarv, 9350 Fallon Avenue Prepared by: Meeting Date: ® Consent Agenda Item City Clerk 2/12/2024 ❑ Regular Agenda Item Reviewed by: Approved by: N/A City Administrator ACTION REQUESTED Motion to approve the charitable gambling application submitted by Church of St. Henry. REFERENCE AND BACKGROUND The Church of St Henry is requesting approval of a charitable gambling permit for bingo at Little Mountain Elementary on April 14, 2024. To receive a permit from the State, the city must approve the gambling permit application. In the past the city has not opposed these exempt gambling license applications for charitable events. I. Budget Impact: N/A II. Staff Workload Impact: Minimal administrative time. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends approval of the charitable gambling permit. SUPPORTING DATA • Application MINNFSOTA LAWFUL GAMBLING 4/23 LU220 Application for Exempt Permit Page 1 of 3 An exempt permit may be issued to a nonprofit Application Fee (non-refundable) organization that: Applications are processed in the order received. If the application conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the awards less than $50,000 in prizes during a calendar application fee is $100; otherwise the fee is $150. year. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. ORGANIZATION INFORMATION Organization Name: Church of Saint Henry, Monticello Minnesota Tax ID Number, if any: 8507537 Mailing Address: 1001 E 7th St City: Monticello Previous Gambling Permit Number: X- 86019 Federal Employer ID Number (FEIN), if any: 41-0764106 State: mn zip: 55362 County: Wright Name of Chief Executive Officer (CEO): Rev. Patrick Barnes CEO Daytime Phone: 763-295-2402 CEO Email: frbarnes@sthenrvcatholic.com (permit will be emailed to this email address unless otherwise indicated below) Email permit to (if other than the CEO): mroberci@sthenrvcatholic.com NONPROFIT STATUS Type of Nonprofit Organization (check one): = Fraternal = Religious Veterans Other Nonprofit Organization Attach a copy of one of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) ❑✓ A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 ❑ IRS income tax exemption (501(c)) letter in your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. ❑ IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted (for raffles, iist the site where the drawing will take place): Little Mountain Elementary Physical Address (do not use P.O, box): 9350 Fallon Av Check one: ❑� City: Monticelln ❑ Township: Zip: 55362 County: Wright Zip: County: Date(s) of activity (for raffles, indicate the date of the drawing): 4-14-2024 Check each type of gambling activity that your organization will conduct: ED Bingo Paddlewheels Pull -Tabs Tipboards Fv� Raffle Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull -tabs, and tipboards m from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bing devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distribut¢ www.mn.gov/gcb and click on Distributors under the List of Licensees tab, or call 651-539-1900. r i� nn —�a�cn LG220 Application for Exempt Permit 4/23 Page 2 of 3 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL for a gambling premises located within city limits The application is acknowledged with no waiting period. The application is acknowledged with a 30-day waiting period, and allows the Board to issue a permit after 30 days (60 days for a 1st class city). The application is denied. Print City Name: Signature of City Personnel: Title: Date: The city or county must sign before submitting application to the Gambling Control Board. COUNTY APPROVAL for a gambling premises located in a township The application is acknowledged with no waiting period. FThe application is acknowledged with a 30-day waiting period, and allows the Board to issue a permit after 30 days. ❑The application is denied. Print County Name: Signature of County Personnel: Title: Date: TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minn. Statutes, section 349.213.) Print Township Name: Signature of Township Officer: Title: Date: CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to theBogard within 330— days the event date. _o_f ��` 2/3o /2° z 3 Chief Executive Officer's Signature: I"� " ' �' Date: ) (Signature must be CEO's signature; designee may not sign) I Print Name: Rev. Patrick Barnes REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS Complete a separate application for: Mail application with: • all gambling conducted on two or more consecutive days; or a copy of your proof of nonprofit status; and • all gambling conducted on one day. application fee (non-refundable). If the application is Onlyone application is required if one or more raffle drawings are pp q g postmarked or received 30 days or more before the event, conducted on the same day. the application fee is $100; otherwise the fee is $150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota. gambling activity is done: To: Minnesota Gambling Control Board A financial report form will be mailed with your permit. Complete 1711 West County Road B, Suite 300 South and return the financial report form to the Gambling Control Roseville, MN 55113 Board. Questions? Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at 3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). 651-539-1900. Data privacy notice: The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be involved in lawful gambling activities in Minnesota. Your organization has the right to refuse to supply the Information; however, If your organization refuses to supply this information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to issue a permit, If your organization supplies the information requested, the Board will be able to process the application. Your organization's name and address will be public information when received by the Board. All other information provided will be private data about your organization until the Board issues the permit, When the Board issues the permit, all information provided will become public. If the Board does not Issue a permit, all Information provided remains private, with the exception of your organization's name and address which will remain public. Private data about your organization are available to Board members, Board staff whose work requires access to the information; Minnesota's Depart- ment of Public Safety; Attorney General; Commissioners of Administration, Minnesota Management & Budget, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this notice was given; and anyone with your written consent. This form will be made available in alternative format (i.e. large print, braille) upon request. An equal opportunity employer City Council Agenda: 2/12/2024 2G. Consideration of approving 2023 Operating Transfers Prepared by: Finance Director Reviewed by: N/A ACTION REQUESTED Meeting Date 2/12/2024 Approved by: City Administrator Motion to approve 2023 Operating Transfers. REFERENCE AND BACKGROUND ® Consent Agenda Item ❑ Regular Agenda Item Operating transfers shift money from one fund to another. This is done for a variety of reasons, including to: • repay debt • cover unanticipated operating expenditures • close city funds that are no longer needed or open new funds • finance city projects The transfers listed as items a. — d. were anticipated and authorized when the council adopted the 2023 budget resolution 2022-141. However, some items were approved at estimated amounts, and staff requests to adjust the approved transfers as needed. Transfer e. is possible due to favorable actual results compared to budgeted amounts in the General Fund, most notably from the strong earnings on the City's investment portfolio. The proposed 2023 operating transfers are as follows: Budgeted Added or Final Transfer From Transfer To Amount Rescinded Transfer * a. 101- General 213 - EDA $ 6,000 $ (2,050) $ 3,950 * b. 609-Liquor 400-Capital Projects 1,000,000 - 1,000,000 653 - Deputy Registrar 400-Capital Projects 1,750,000 - 1,750,000 * c. 609- Liquor 403 - Street Lighting Improvement 250,000 - 250,000 * d. 609- Liquor 404- Park & Pathway Improvement 1,000,000 - 1,000,000 e. 101-General 400-Capital Projects - 750,000 750,000 *Included in Resolution 2022-141 adopting the 2023 budget. Description: a. Budgeted - Transfer to reimburse EDA for stipends paid to board members. Amended to reflect actual amount of stipends paid. b. Budgeted - Transfer to provide funding for Downtown Roadway & Pedestrian Improvement Project. c. Budgeted - Transfer to provide funding for Downtown Roadway & Pedestrian Improvement Project. d. Budgeted - Transfer to provide funding for Bertram Chain of Lakes Phase II Improvement Project. e. Transferto allocate available fund reserves to future capital project costs. City Council Agenda: 2/12/2024 I. Budget Impact: Varies by fund as noted above. II. Staff Impact: None. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommend approval of the 2023 Operating Transfers. SUPPORTING DATA • Resolution 2022-141 adopting the 2023 Budget and Authorizing Certain Finance -Related Actions CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2022-141 ADOPTING THE 2023 BUDGET AND AUTHORIZING CERTAIN FINANCE -RELATED ACTIONS WHEREAS, the budget is the fiscal blue print for the entire year where the City Council has considered and incorporated all foreseeable spending plans for 2023; and WHEREAS, the City, through sound fiscal policy, establishes that current revenues will be used to finance current expenditures and regularly occurring capital expenditures; and WHEREAS, the City Council shall by this resolution set forth the total expenditures and uses, excluding depreciation, and the total revenues and other sources for each budgeted fund. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Monticello the following is hereby approved: SECTION 1. AUTHORIZATION OF ESTIMATED REVENUES FROM ALL SOURCES, APPROPRIATIONS, AND FUND BALANCE ADDED (EXPENDED): Revenues Expenditures Fund Balance Fund 2023 Budget 2023 Budget Added(Expended) General Fund $ 11,480,000 $ 11,480,000 $ $necial Revenue Funds Economic Development $ 987,000 $ 1,823,000 $ (836,000) Cemetery $ 42,000 $ 31,000 $ 11,000 Small Community Development Grant $ 8,000 $ - $ 8,000 Monticello Community Center $ 2,122,000 $ 2,122,000 $ - Total Special Revenue Funds $ 3,159,000 $ 3,976,000 $ (817,000) Debt Service Funds 2015E G.O. Bonds $ 186,000 $ 213,000 $ (27,000) 2016AG.O. Bonds $ 357,000 $ 528,000 $ (171,000) 2017AG.O. Bonds $ 340,000 $ 468,000 $ (128,000) 2018AG.O. Bonds $ 446,000 $ 448,000 $ (2,000) 2019A G.O. Bonds $ 712,000 $ 712,000 $ 2020AG.O. Bonds $ 227,000 $ 238,000 $ (11,000) Total Debt Service Funds $ 2,268,000 $ 2,607,000 $ (339,000) Caoital Proiect Funds Capital Project $ 10,615,000 $ 11,870,000 $ (1,255,000) Street Lighting Improvement $ 922,000 $ 2,130,000 $ (1,208,000) Park & Pathway Improvement $ 1,002,000 $ 1,375,000 $ (373,000) Park Dedication $ 1,000 $ - $ 1,000 Total Capital Project Funds $ 12,540,000 $ 15,375,000 S (2,835,000) Enterprise Funds Water $ 1,760,000 $ 2,242,000 $ (482,000) Sewer $ 3,119,000 $ 3,679,000 $ (560,000) Stormwater $ 962,000 $ 986,000 $ (24,000) Liquor $ 7,370,000 $ 9,010,000 $ (1,640,000) Deputy Registrar $ 871,000 $ 2,542,000 $ (1,671,000) Fiber Optics $ 1,880,000 $ 1,950,000 $ (70,000) Total Enterprise Funds $ 15,962,000 $ 20,409,000 $ (4,447,000) Internal Service Funds Facilities Maintenance $ 403,000 $ 403,000 $ IT Services $ 538,000 $ 538,000 $ Central Equipment $ 752,000 $ 1,403,000 $ (651,000) Benefit Accrual $ 12,000 $ 12,000 $ Total Internal Service Funds $ 1,705,000 $ 2,356,000 $ (651,000) Total All Funds $ 47,114,000 $ 56,203,000 $ (9,089,000) SECTION 2. TRANSFERS: By resolution, the Council can amend or rescind this section as the year progresses. The following list may include transfers for projects that have not received formal council authorization. Transfers for these projects can be rescinded any time during the budget year. a. To EDA Fund from General Fund - $6,000. b. To Capital Projects Fund from Liquor Fund - $1,000,000 c. To Capital Projects Fund from Deputy Registrar Fund - $1,750,000 d. To Street Lighting Improvement Fund from Liquor Fund - $250,000 e. To Park & Pathway Improvement Fund from Liquor Fund - $1,000,000 SECTION 3. OTHER BUDGET AUTHORIZING ACTIONS: a. Removes prior commitments and assignments, except those required by GASB, from fund balance classifications. b. Sets the General Fund reserve policy at 60-75% of expenditures. c. Approves Senior Center annual subsidy of $65,000. d. Approves a 4% wage adjustment to full-time employees (Pay Grades U9-U11, H100- H260, and S100-S260) and a 4% wage adjustment to the part-time Community Center employees (Pay Grades M01-M06) commencing on first pay period beginning in January 2023 and approves an increase in the hourly call rate for the fire department to $14.00. e. Establishes the monthly standard health insurance benefits for union employees with an effective date of March 1, 2023 at $1,253.58 for family coverage (single coverage fully paid by City at $1,420). The monthly standard health benefits for participating non- union employees are $922.51 for the single plan and $1,711.93 for the family plan. Premium contributions are required from family/dependent plan participants for the difference between the standard benefit and coverage costs. No contribution is required from single -plan and non -plan participants. ADOPTED BYthe Monticello City Council this 12th day of December, 2022. CITY OF MONTICELLO Lloyd Hilgart, Mayor ATTEST: n r " / Jeinifer)chr ber, City Clerk City Council Agenda: 2/12/2024 2H. Consideration of writing off certain uncollectible Accounts Receivable balances in 2023 Prepared by: Finance Director Reviewed by: N/A ACTION REQUESTED Meeting Date: 2/12/2024 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to approve writing off certain uncollectible Accounts Receivable balances in 2023. REFERENCE AND BACKGROUND The city's fee schedule ordinance establishes charges for fire department response for non- resident calls. While fire department personnel make every effort to collect the relevant billing information, their priority is emergency response, and they are frequently unable to get all the necessary information to bill. Even when adequate information is collected, the city's collection efforts are limited at times, and the city often gets caught between those involved in an accident and their insurance company. Billing for fire department response is further complicated by Minnesota's status as a "no fault" state when it comes to vehicle accidents, which are most of the accounts sent to collections. City staff attempt to locate the individual to bill for the services rendered, but even with the use of a collection agency, many invoices become uncollectible. To clean up long outstanding charges, staff proposes to officially write off certain accounts that have remained unpaid, including the original charge and subsequent late fees, as follows: Last Name Date of Original Invoice Amount Prigge 4/20/2019 $537.50 Taylor 1/29/2020 $489.15 LaFrance 2/26/2020 $561.38 Gibb 3/15/2020 $2,567.69 Zarwea 5/21/2020 $624.36 Tinney 5/27/2020 $1,690.65 City Council Agenda: 2/12/2024 Calloway 6/22/2020 $237.61 Total $6,708.34 The city adopted an Accounts Receivable policy in September of 2021, which allows the Finance Director certain authority to write off accounts deemed uncollectible. However, formal Council action is being requested due to the number and total amount of the uncollectible accounts. Budget Impact: $6,708.34 in the General Fund in 2023. II. Staff Impact: None. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends approval of writing off certain uncollectible Accounts Receivable balances in 2023. SUPPORTING DATA City Council Agenda: 2/12/2024 21. Consideration of adopting Resolution 2024-13 accepting improvements and authorizing final payment of $81.408.21 to Michels Power. Inc. for the installation of FiberNet Facilities in the Country Club Manor 2nd development Prepared by: Meeting Date: ® Consent Agenda Item Assistant City Engineer 2/12/2024 ❑ Regular Agenda Item Reviewed by: Approved by: Public Works Director/City Engineer, City Administrator Finance Director ACTION REQUESTED Motion to adopt Resolution 2024-13 accepting improvements and authorizing final payment of $81,408.21 to Michels Power, Inc. for the installation of FiberNet Facilities in the Country Club Manor 2nd development. PREVIOUS COUNCIL ACTION June 12, 2023: Approved quote from Michels Power, Inc. for FiberNet installation with Country Club Manor 2nd development for $78,012.93. REFERENCE AND BACKGROUND The improvement project included the extension of fiber optic services into the Headwaters twin home development. Conduit was installed within the development in the joint trench as part of the development agreement. The project was completed, and the contractor recently submitted the final paperwork listed below. Therefore, the City Council is being asked to accept the project as complete and approve final payment. The original contract cost was $78,012.93. Actual splicing quantities were higher than originally anticipated resulting in a higher cost. The third page of the invoice lists the items that had higher quantities than originally estimated. The following paperwork was submitted by the contractor for final payment to be released: 1. Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax (IC134 forms). 2. Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured (lien waivers). 3. Consent of Surety to Final Payment certification from the contractor's surety. City Council Agenda: 2/12/2024 Budget Impact: The total construction project cost was $81,408.21 in the FiberNet fund. II. Staff Workload Impact: Impacts to staff workload will be minimal. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends approval of adopting Resolution 2024-13 accepting improvements and authorizing final payment of $81,408.21 to Michels Power, Inc. for the installation of FiberNet Facilities in the Country Club Manor 2nd development. SUPPORTING DATA A. Resolution 2024-13 B. Final Pay Invoice CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2024-13 RESOLUTION ACCEPTING IMPROVEMENTS AND APPROVING FINAL PAYMENT TO MICHELS POWER, INC., LLC FOR THE RELOCATION OF FIBERNET FACILITIES IN THE FEATHERSTONE 6T" DEVELOPMENT WHEREAS, pursuant to a written contract with the City of Monticello, on June 12, 2023, Michels Power„ Inc., was awarded, by low bid, for the FiberNet installation project within Country Manor 2nd development; and WHEREAS, the final payment amount of $81,408.21 is due. NOW THEREFORE, BE IT RESOLVED BY THE CITY OF MONTICELLO, MINNESOTA that the work completed under said contract is hereby accepted and approved and that the Mayor and City Clerk are hereby directed to issue a proper order for the final payment on such contract subject to receipt of the following: 1) Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax (IC134). 2) Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured (lien waivers). 3) Consent of Surety to Final Payment certification from the contractor's surety. ADOPTED BYthe Monticello City Council this 12t" day of February, 2024. CITY OF MONTICELLO Lloyd Hilgart, Mayor ATTEST: Jennifer Schreiber, City Clerk INVOICE SEND REMITTANCE TO: ICHELS" PO BOX 95 IBROWNSVILLE, POWER, INC_ WI53006-0095 1775 E Shady Lane Phone: 920-720-5200 Neenah, WI 54956 Fax: 920-720-5214 City of Monticello INVOICE #: 11235801A 505 Walnut Street Suite 1 DATE: 12/21/2023 Manticello, MN 55362 JOB #: 23117657 PO #: Fibernet Facility Installation for the Headwater Development DESCRIPTION QTY RATE AMOUNT Pull: Pull string & tracer wirer through existing duct 3870 $ 1.09 $ 4,218.30 Furnish & install 96 strand fiber BF096 2875 $ 2.27 $ 6,526.25 Fusion Splicing 131 $ 32.15 $ 4,211.65 Connect into existing pedestal/vault 1 $ 303.30 $ 303.30 Furnish & install 30x36x30 Vault with 8' ground rod 1 $ 2,664.71 $ 2,664.71 Furnish & install 24x36x36 Vault with 8' ground rod 3 $ 2,508.79 $ 7,526.37 Furnish & install fiber pedestal with 8' ground rod 11 $ 461.19 $ 5,073.09 Furnish & install flower pots 34 $ 147.48 $ 5,014.32 Furnish & install LCP cabinet 1 $ 7,106.17 $ 7,106.17 Furnish & install C-Case 5 $ 660.67 $ 3,303.35 Furnish & install fiber tray 5 $ 24.49 $ 122.45 Furnish & install splice protector 131 $ 0.27 $ 35.37 Furnish & install fiber optic marker 38 $ 178.94 $ 6,799.72 Furnish & install multiport terminal 8 port 3 $ 1,966.00 $ 5,898.00 Furnish & install multiport terminal 6 port 6 $ 1,872.84 $ 11,237.04 Furnish & install multiport terminal 4 port 2 $ 1,316.06 $ 2,632.12 Restoration 1 $ 3,360.00 $ 3,360.00 Audits & records 40 $ 134.40 $ 5,376.00 If you have any questions, please contact: Accounts Receivable gowerar(cDmichels.us Total Annout Due: $ 81,408.21 Thank you for selecting Michels as your partner in construction! micneis rower, Inc. June 7, 2023 FIBERNFT FACILITY INSTALLATION FOR THE HEADWATER DEVELOPMENT Item No. Item Units Quantity Unit Price Total Price 1 PULL: PULL STRING & TRACER WIRE THROUGH EXISTING DUCT LF 3,870 $1.09 $ 4,218.30 2 FURNISH AND INSTALL 96 STRAND FIBER BF096 LF 2,875 S 2.27 $ 6,526.25 3 Fusion SPLICING EA 88 $ 32.15 $ 2,829.20 4 CONNECT INTO EXISTING PEDESTAL/VAULT EA 1 $ 303.30 $ 303.30 5 FURNISH AND INSTALL 30X48x3O VAULT with 8' ground rod EA 1 $ 2,664.71 $ 2,664.71 6 FURNISH AND INSTALL 24X36X36 VAULT WITH 8' GROUND RODS EA 3 $ 2,508.79 $ 7,526.37 7 FURNISH AND INSTALL 22 Tier Split Top Lid EA 4 $ N/A $ N/A 8 FURNISH AND INSTALL FIBER PEDESTAL with 8' ground rod EA 11 $ 461.19 $ 5,073.09 9 FURNISH AND INSTALL Flower Pots EA 34 $147.48 $ 5,014.32 10 FURNISH AND INSTALL LCP cabinet EA 1 $ 7,106.17 $ 7,106.17 11 FURNISH AND INSTALL C-Case EA 4 $ 660.67 $ 2,642.68 12 FURNISH AND INSTALL Fiber Tray EA 4 $ 24.49 $ 97.96 13 FURNISH AND INSTALL Splice protector EA 88 $ 0.27 $ 23.76 14 FURNISH AND INSTALL Fiber Optic Marker EA 38 $178.94 $ 6,799.72 15 FURNISH AND INSTALL MULTIPORT TERMINAL 8 PORT EA 3 $ 1 ,966.00 $ 5,898.00 16 FURNISH AND INSTALL MULTIPORT TERMINAL 6 PORT EA 6 $ 1 ,872.84 $11,237.04 17 FURNISH AND INSTALL MULTIPORT TERMINALL 4 PORT EA 1 $1,316.06 $1,316.06 18 RESTORATION LS 1.00 $ 3,360.00 $ 3,360.00 19 AUDITS & RECORDS HR 40.00 $134.40 $ 5,376.00 GRAND TOTAL: $ 78,012.93 PROJECT DESCRIPTION Work to be performed shall include: Completion of installation of Fibernet facilities Providing all necessary erosion control and restoration. PROJECT SPECIFICATIONS The following specifications shall govern this project according to the following order: - Fibernet Facility Installation Bid Specification - City of Monticello General Specifications and Standard Detail Plates April 2017 - Standard General Conditions of the CdraVur *emnCimMrftkM�sweadwaters townhomes FibemeW DocumentslBid DocsWEADWATER-4A PROPOSAL FORM MONTICELLO4.26 FIBERNET FACILITY INSTALLATION FOR THE HEADWATER DEVELOPMENT Cke- QU'��a O r a cr G Item No. Item Units Quantity Unit Price Total Price 1 PULL: PULL STRING & TRACER WIRE THROUGH EXISTING DUCT LF 3,870 $ $ 2 FURNISH AND INSTALL 96 STRAND FIBER BF096 LF 2,875 $ $ 3 Fusion SPLICING EA 43 $� • l � $ LIU �l5 4 CONNECT INTO EXISTING PEDESTAL/VAULT EA 1 $ $ 5 FURNISH AND INSTALL 30X48x3O VAULT with 8' ground rod EA 1 $ $ 6 FURNISH AND INSTALL 24X36X36 VAULT WITH 8' GROUND RODS EA 3 $ $ 7 FURNISH AND INSTALL 22 Tier Split Top Lid EA 4 $ $ 8 FURNISH AND INSTALL FIBER PEDESTAL with 8' ground rod EA 11 $ $ 9 FURNISH AND INSTALL Flower Pots EA 34 $ $ 10 FURNISH AND INSTALL LCP cabinet EA 1 $ $ 11 FURNISH AND INSTALL C-Case EA i $ ( ✓• 677 $ 1p I, 12 FURNISH AND INSTALL Fiber Tray EA / s.21. `q $ 2q.g9 13 FURNISH AND INSTALL Splice protector EA y3 $0-17 $ // (PI 14 FURNISH AND INSTALL Fiber Optic Marker EA 38 $ $ 15 FURNISH AND INSTALL MULTIPORT TERMINAL 8 PORT EA 3 $ $ 16 FURNISH AND INSTALL MULTIPORT TERMINAL 6 PORT EA 6 $ $ 17 FURNISH AND INSTALL MULTIPORT TERMINALL 4 PORT EA 1 $-1:51(a. $� 18 RESTORATION LS 1.00 $. $ 19 AUDITS & RECORDS HR 40.00 $ $ GRAND TOTAL: PROJECT DESCRIPTION Work to be performed shall include: i9.5• �� Completion of installation of Fibernet facilities chulf. of-Je `qaco- AI, 33IProviding all necessary erosion control and restoration. PROJECT SPECIFICATIONS The following specifications shall govern this project according to the following order: - Fibernet Facility Installation Bid Specification - City of Monticello General Specifications and Standard Detail Plates Apol 2017 -Standard General Conditions of the Cat4ttoc*( fcm (93GEW#sVHeadwaters townhomes FibemetlBid DocumentslBid DocsWEADWATER-4A PROPOSAL FORM MONTICELLO 4.26 City Council Agenda: 2/12/2024 21. Consideration of suspending liquor license for Tricambra Foods Inc. located at 154 W. Broadwav, Monticello, MN Prepared by: Meeting Date: ® Consent Agenda Item City Clerk Reviewed by: N/A ACTION REQUESTED 2/12/2024 Approved by: City Administrator ❑ Regular Agenda Item Motion to authorize the suspension of liquor license for Tricambra Food Inc., located at 154 W. Broadway, Monticello for a time period related to their payment of taxes to the Department of Revenue. REFERENCE AND BACKGROUND The City received notice from the Department of Revenue that we are required to revoke the liquor license for Tricambra Foods based on Minnesota State Statute 270C.72, subdivision 1 (b). After conversations with the State Alcohol and Gambling Department (AGED) and the City Attorney, staff recommend suspending the license, not revoking. According to the provisions of MN Statute 340A.402, if the liquor license is revoked, the business would not be able to apply for a liquor license restatement for five years. Staff, AGED, and the City Attorney agree that a suspension would serve the purpose and intent of the proposed revocation by the Department of Revenue. City Ordinance Section 110.035 allows the City Council to suspend or revoke any liquor license. I. Budget Impact: None. II. Staff Workload Impact: Minimal. III. Comprehensive Plan Impact: N/A ��L�1�.i��Iu1►�iL�� _L��[�Ll City staff recommends the suspension. SUPPORTING DATA • None