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City Council Agenda Packet 09-22-2008AGENDA REGULAR MEETING - MONTICELLO CITY COUNCIL Monday September 22 2008 - 7 p.m. NOTE: SPECIAL MEETING AT 5:00 P.M. FOR TRANSPORTATION PLAN WORKSHOP Mayor: Clint Herbst Council Members: Wayne Mayer, Tom Perrault, Brian Stumpf and Susie Wojchouski 1. Call to Order and Pledge of Allegiance 2A. Approve minutes of September 8, 2008 Special Meeting -Budget. 2B. Approve minutes of September 8, 2008 Regular Meeting. 3. Consideration of adding items to the agenda. 4. Citizen comments, petitions, requests and concerns. 5. Consent Agenda: A. Consideration of ratifying hires and departures MCC, Liquor and Engineering. B. Consideration of accepting improvements and authorizing final payment for Monticello Business Center (Otter Creek Industrial Park) Grading and Drainage Project, City Project No. 2006-18C. C. Consideration of approving a request for amendment to a conditional use permit for a Planned Unit Development for an expansion of services for a Senior Housing Project in a Performance Zone Mixed (PZM) District. Application: Presbyterian Homes/Mississippi Shores. D. Consideration of approving a request for a Conditional Use Permit for a drive-through facility, joint parking and joint access, final plat and development agreement for Riverview Square Second Addition. Applicant: Broadway Market Investors, LLC. E. Consideration of approving a request for preliminary and final plat for Monticello Commerce Center Eighth Addition and a request for rezoning from I-lA (Light Industrial) and B-2 (Limited Business) to B-4 (Regional Business). Applicant: I & S Group, Inc. F. Consideration to approve amendments to the EDA Business Subsidy Criteria (Greater Monticello Enterprise Fund). G. Consideration to approve an encroachment agreement for the 4~' Street right of way. H. Consideration of adoption resolutions for special assessment agreements for Mills Properties, Inc. and M&B of Monticello for the Chelsea Road Reconstruction Project, City Project No. 2006-31C. Agenda Monticello City Council September 22, 2008 Page 2 I. Consideration of adopt a resolution supporting I-94 corridor expansion funding. J. Consideration of granting a decrease to the individual pension for Volunteer Firefighters Relief Association Members. 6. Consideration of items removed from the consent agenda for discussion. 7. Consideration of awarding bid for street and drainage improvements for Kevin Longley Drive, Jerry Liefert Drive and Hawthorne Place, City Project No.2008-1OC. 8. REMOVED FROM AGENDA. 9. Consideration of adopting a resolution supporting a request for LCCMR appropriations from the Environment and Natural Resources Trust Fund. 10. Selection of date and times for Liquor Store Manager interviews. 11. Consideration of accepting bid for a fire pumper truck. 12. Consideration of approving Public Works Director job description and authorize advertisement of job opening. 13. Consideration of approving payment of bills for September, 2008. 14. Adjourn • • ow a t~ a~ wa va H w N zo OU ui P, w~ m o~ ~ U ~ H I U~n[~ Ho 0 o GI H to ~r U o in as ~ 0o a~~ ~~ -~ o ~ a 0 N H ~ ,~ a ~ ~+ ~ a .0 rn ro ~. m ~ ro x v a v ra m w a N x m ~ U H I ''(~ ~~ a, I ,-i w ~ I oz ~ I x W I o I ~ • I ~ ~ ~ I o u rt I ~ C ~ F I o -~ ~ z I ~ ~ ~ w I ~ a, ~ °' ~ z ~ ~ m o w I m ~ U ~ I x o I U W Oi W Ui x m co I U N WM O a' I •riH ,a o co [~ ~ a p,o ~ U >+M C o m r.~ • • O i H Q a, m •~ I ~ o o ~ I ~ -~ ~ V1 U I I ~ N ~ ~ 7. CO , ri .~J H i O ~ C.' 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N 00 a ',~ NOHHLf1H OD L(1N NOH01H O~0H H ~ H H W M 10 00 N N CO T l0 OD N tf) 00 O~ L(1 [~ H lfl Ln W Lf) lfl N ~ ~ M M dl H N l11 O N [~ L(1 ~0 l0 U1 ~D l0 H a ~ H '~ lfl O ~0 H 00 H O~ [~ H 00 N N N • rl W ri H H M ~O N O H O O Cq O O F0 (n N N H H H 01 C!] 01 01 H I..{ W q Q 0 N b a~ U I Q I I W Q I I Q z I I I ~ ~ I I HCLQ I ~ ~ w I F~ ~ Q Q I I O m w I I I WUUI ~W W5+ I r~ I WM i f~'QE-IUfkU~E-IU ~W i x ao I E-I~zww~C ww a~ ~q I Qca mwwh~ mzh Hwm I U r.~o z l H UOWC~mfxO I-7UU I W 'J-I M O I ~~ C7 W fx Ul W W W 6x C~ Ll H I x HI ww ww~a 3Uwa~~a~Qw A ~ U ~ ago h I QxxH y+WUH o a . a~ HHarxcn~CwawwaHo l a H •• a ~ ~a~~hw~HH~rxUHrxrxuarx ~ .. ~ ~ m zzm a U l W ~qq HH WaoHWWHWW a W l W po ~ cn I zwr~ar~~a~^~7'OHoaH3~~a1 a ~ ~ I z a OO U W I WH WxO ~i~E ~iO ~i r.~W HH I-~ U I w I-~ ~\ a Q l C71-ax~lcnUUmcn3NU3m~af~ r•C a z l c7 I~ X00 Q Q I ~ x x l a~ U]\ ~ ~ I HHML~V'~OONMLfIH O'•iN~HLf) H "7a!' ~ I W O U01 I OHHHNNd'101010 d'OOOOL('1 L(1 O ~[',O W W I ~--INNNNNNNNNMV~~O ~O l0 ~O l0 E-I CA fY1 I U~ H H z W a x o w Q w o x a a q Q W • W PS FC CO 3 W W a ~ m o ~ x ~+ a w ~ a a H W O H H a z H Q W U W a a w w H H Q • • • Council Minutes: 9/8/08 Budget Workshop MINUTES SPECIAL MEETING - MONTICELLO CITY COUNCIL Monday September 9, 2008 - 5:30 p.m. Members Present: Clint Herbst, Wayne Mayer, Tom Perrault, Brian Stumpf and Susie Wojchouski. Members Absent: None 1. Call to Order. The meeting was called to order at 5:30 p.m. The purpose of the workshop was to review and discuss the proposed 2009 budget and tax levy. 2. Budget and Tax Lew for 2009. Jeff O'Neill summarized changes made to the budget since the Council's last budget workshop. He felt staff did a good job in getting the budget as lean as it could be. Any further cuts would result in a reduction of services. The goal was to have a tax levy of $7,750,000. The following are the proposed changes: Fire Department: The full-time fire chief position was removed and the motor vehicles budget was reduced from $175,000 to $161,000. Building Department: $15,000 for temporary employee was eliminated. Public Works: The Public Works Director's time was split out with 20% going to sewer and 10% going to water and 70% to public works. The Assistant Public Works Director position was removed. The City Engineer's time was also split out with 3% going to sewer and 3% going to water. The time charged to sewer and water will be picked up the utility rates. The utility rates will increase by 5%. Although currently the rates cover maintenance and operation it does not take care of depreciation. Tom Perrault asked if the new Public Works Director's time would be split in the same manner. Tom Kelly responded that even though the new person may come in at a lower step than the current Public Works Director, the time split would be the same. Jeff O'Neill indicated that some of the duties of the Public Works Director have been distributed among the Street Department, Sewer and Water Department and Engineering. Streets/Alleys: Fuel amount was reduced by $10,000 and the sealcoating budget was reduced $20,000 by reducing the area that would be sealcoated in 2009. Senior Center: The amount was set back at 20081evels. Library: Remained at $38,000 which is the same as it was in 2008. Council Minutes: 9/8/08 Budget Workshop Street Reconstruction: The tax levy was reduced from $350,000 to $300,000. At this time a reconstruction project for 2009 has not been defined. In previous years the City had levied $500,000 for this fund. It was noted that with assessments (approximately $91,000); a transfer from the liquor funds ($150,000) and the tax levy of $300,000 there would be $541,104 in the street reconstruction fund. Community Center: By reducing some capital outlays the tax levy would amount to $1,356,116 which is about a 5.75% decrease from the 2008 amount. With the changes noted above the levy would be $7,981,291 which is $231,291 above the Council's recommended $7,750,000. By paying of the 1999B bonds the City could reduce their levy by an additional $149,100 making the overall levy $7,382,191. Tom Kelly presented a number of possibilities for further reducing the levy by the $82,191 to make the $7,750,000 levy desired by Council. Possibilities include using reserves, reducing services, increasing fees or any combination of the options listed. Clint Herbst felt being down to $82,000 over the proposed levy was more palatable than the levy proposed originally. He asked how much the MCC had as unspent reserves. Tom Kelly indicated that as of 12/31/07 the balance was $506,000. Clint Herbst stated that departments that are frugal with their money should not lose out. Brian Stumpf said the $80,000 that is proposed to come from reserves means the reserves won't be available to handle other things that come up. Jeff O'Neill said in the past the City has had liberal budgets which allowed the City to accumulate reserves and pay for things as they come up. Susie Wojchouski asked about the $39,000 for the Shade Tree fund and what that covered. Tom Kelly responded it was for replacement of trees on City property, inspection for Dutch elm disease, removal of diseased trees and the tree planting program. Tom Pawelk, Parks Superintendent explained the tree planting program and what portion of that cost the City picks up. He also explained the process for replacement of diseased trees and the City's cost participation in that program. Tom Pawelk noted it is difficult to budget for the Dutch elm disease program because it is not known until after the inspection work how many trees will have to be removed and replaced. Wayne Mayer questioned items related to the Xcel ballfields. He noted on page 37 there is $ l 0,000 listed under improvements and asked what that covered. Tom Pawelk indicated it was for the roof and siding on the shelter and the new roof for the concession stand. Wayne Mayer said he would like to see these line items broken out in a little more detail. Council asked what was covered by Building Repair Supplies. Wayne Mayer said from his perspective it looks like the $10,000 for improvements is covered in other line items. He emphasized the need to break it down better. John Simola, Public Works Director responded that the budget worksheets contain more detail. Susie Wojchouski asked about the $4,500 under electric. Tom Pawelk explained it for the lights and the cost of bringing the lights to the new shed. Wayne Mayer felt when one line item is 30% of the budget it should be broken down in more detail. Wayne Mayer asked about the marketing budget for the IEDC and why that wasn't included. Tom Kelly replied that the EDA budget did not affect the tax levy and for that reason was not 2 Council Minutes: 9/8/08 Budget Workshop included in the budget information. Clint Herbst commented on the cost to have a billboard located by Rogers when the City has billboards in Monticello that could be used. It was noted that the EDA has a marketing budget as does Economic Development and there was some discussion on what these were used for. These are two separate funds and two separate activities. Clint Herbst felt one time expenses were an appropriate use of reserve funds. .Brian Stumpf stated in the future there will be a number of buildings the City will need to construct and he questioned whether the City would use reserves for that. Tom Kelly reviewed which funds had adequate reserves. He noted the debt fund may have more monies than what is needed because of assessments coming in from old bond funds that have been paid off. These funds could be used for whatever purpose the City deems necessary. Tom Kelly felt these funds could be used for one time expense. Construction funds are in the hole because of the interchange. The fund is about $500,000 short. The liquor store had a high reserve which is being used to fund the fiber optics until the revenue bonds can be released. Susie Wojchouski asked what happens if the City gets some unexpected large expense. Where does the City get the money if it is not budgeted? Tom Kelly said some cities set aside a contingency fund from 1 % to 5% for unexpected things. Brian Stumpf said the City should be setting money aside for the big ticket items that they know they need to take care of. Wayne Mayer said if it is in the plan to expand the DMV building then something should be set aside in the budget this year. Tom Kelly stated that he is trying to work on an RFP for the project between other duties and Bruce Westby is getting a site plan drawn up. Tom Kelly stated that the previous finance director had budgeted for capital items but did not earmark them so the City had reserves but they weren't designated Jeff O'Neill updated the Council on the YMCA acquisition. A task force of City and County officials and staff has been working to get the necessary funding for this acquisition. The concern was that if the City and County did not utilize the match funds from LCCMR in a timely manner the funds may not be available their use in the future. The focus is to try to acquire property equaling $3,600,000 and come up with a plan to purchase additional acreage in the future. The YMCA has indicated they are willing to work out an arrangement for the purchase of the property in increments. One plan being discussed is to have the County put up the matching funds of $2,400,000 with the City to repay their share to the County over a period of three years. Starting in 2009 the City would be paying $400,000 to the County. The first year's payment would come from Park Dedication funds. For subsequent years the City would have to levy the funds. Jeff O'Neill stated the LCCMR grant requires the area purchased to be on the water or be environmentally sensitive. The City's goal in looking at this area was to put in ballfields. Brian Kirk suggested a long term lease over the portion of the property the City needs for ballfield use. The YMCA Board would have to approve any kind of lease agreement. The City could segment the development of the ballfields into smaller projects. The state might be more amenable to including match funds over a period of years. Tom Kelly said there is $1,276,000 in park dedication funds, consolidated bond funds are available in the amount of $2,629,000 making a total of $3,900.00. Tom Kelly also talked about the capital revolving fund which currently has a balance of $2,200,000. This would take the City through a couple of years of payments. Clint Herbst felt the YMCA was a one time opportunity. Susie Wojchouski said this information about the YMCA was new to her and she thought this should have been discussed in a workshop. 3 Council Minutes: 9/8/08 Budget Workshop The YMCA's continued use of a portion of the facilities was discussed. The YMCA would have a dedicated space for their use and could have access to other areas. Their designated space is their current day camp site. The use of the facility by the YMCA as well as the City and County could be considered a selling point. The County's participation requires that YMCA remain a park. Susie Wojchouski asked if the City purchases the land how are they going to provide for the infrastructure needed for development. Clint Herbst noted when the lawsuit is settled the City will have access to the funds that were used for the lawsuit and could possibly use them for the YMCA. The first improvement to the property will be the most expensive because the City will need to have wells on the site. Clint Herbst suggested plaques for donations made for improvements or land acquisition While Susie Wojchouski felt the City should move forward with the YMCA there are other things more pressing such as the DMV building, Public Works expansion and the fire hall on the south side. She questioned the wisdom of adding an amenity when there are other areas that are hurting. She asked if the City had anything to sell. Brian Stumpf said if the City had property to sell now is not a good time to market it. Park dedication funds can be used for park acquisition but not park development. Susie Wojchouski said she does not want it in the contract that there is a time frame for when the ballfield development will be done. It was suggested going with the preliminary tax levy of $7,750,000 with the difference coming from reserves. Tom Perrault asked what the tax capacity value was. Tom Kelly said there is a problem with the program the County has from the state and that information is not available. Monticello has had a fair amount of commercial growth but that is offset by the decreased value for the Xcel property and a lower residential growth. It was felt the tax rate would be fairly flat. Tom Kelly estimated the rate at 47.867. Tom Perrault felt there should be no tax increase. Susie Wojchouski asked about the state pulling their aid money. Tom Kelly said in 2009 there is $355,000 in the transportation aid. When the state faces a budget shortfall they generally cut LGA and other aids. Brian Stumpf asked if a decision needed to be made on the YMCA. Tom Kelly said they were only looking for direction. 3. C1oS1Ilg• The meeting closed at 6:55 p.m. Recording Secretary 4 Council Minutes: September 8, 2008 MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday September 8, 2008 - 7 p.m. Members Present: Clint Herbst, Wayne Mayer, Tom Perrault, Brian Stumpf and Susie Wojchouski. Members Absent: None 1. Call to Order and Pledge of Allegiance Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of Allegiance was said. 2A. Approve minutes of August 25, 2008 Special Meeting. SUSIE WOJCHOUSKI MOVED TO APPROVE THE MINUTES OF THE AUGUST 25, 2008 SPECIAL MEETING. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 5-0. 2B. Approve minutes of August 25, 2008 Budget Workshop. WAYNE MAYER MOVED TO APPROVE THE MINUTES OF THE AUGUST 25, 2008 BUDGET WORKSHOP. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 5-0 2C. Approve minutes of August 25, 2008 Regular Meeting. Wayne Mayer noted a correction in the last sentence under item #12 stating it was Wayne Mayer and not Tom Perrault who said the change in the cost for the DMV vehicle should have come back to the Council for approval. Tom Perrault noted on the last paragraph under #10 that it should be time constraints not constructions. SUSIE WOJCHOUSKI MOVED TO APPROVE THE MINUTES OF THE AUGUST 25, 2008 REGULAR MEETING WITH THE CORRECTIONS NOTED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 5-0. 3. Consideration of adding items to the agenda. The following items were added to the agenda: 1) Update on animal control; 2) Townhouse development; 3) Conditional use permit for a downtown business; 4) Interview process for liquor store manager; 5) Purchase of used vehicle for Council Minutes: September 8, 2008 seasonal utility locator position; 6) School Boulevard; 7) Patriot's Day Observance; 8) Street lights; 9) Update on Sunset Ponds Park and 10) Fence issue with the bank. 4. Citizen comments, uetitions, requests and concerns. No one spoke under citizen comments. 5. Consent Agenda: A. Consideration of ratifying hires and departures MCC, Liquor and Parks. Recommendation: Approve the hires and departures as identified. B. Consideration of approving contribution from Land of Lakes Choirboys. Recommendation: Adopt Resolution No. 2008-72 accepting the contribution. C. Consideration of increasing hours for Human Resources Manager position. Recommendation: Approve an increase in hours for the Human Resources Manager position from 25 hours a week to 30 hours a week effective immediately. D. Consideration of adoption of the 2008 Official Zoning Map. Recommendation: Move to approve the 2008 City of Monticello Zoning Map. Wayne Mayer commented on Item #SB noting that the Land of Lakes Choirboys have made numerous contributions to the City and have submitted all the financial documentation for their charitable gambling activities in a timely manner. Tom Perrault pulled items #SC and #SD from the consent agenda. SUSIE WOJCHOUSKI MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEMS #SC AND #SD. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 5-0 6. Consideration of items removed from the consent agenda for discussion. #SC Consideration of increasing hours for Human Resources Manager: Jeff O'Neill said looking at the amount of work for this position it would make sense to add the additional hours so the individual can get up to speed. This would not be a permanent change unless that is something the Council wants to consider. The City would go back to 25 hours at some point in the future. Jeff O'Neill said the cost impact would be $6,700 through 2008 and these funds had been budgeted for the 2008 budget. Tom Perrault said if this goes forward he would like to have a time limit placed on it and at the end of the designated period, the matter should come back to the Council for re-evaluation. 2 Council Minutes: September 8, 2008 Wayne Mayer noted that the benefits make up a good portion of payroll expense and asked how adding the five hours a week impacts the benefit portion. Tom Kelly said since an employee gets half benefit at 25 hours the individual would not be getting any more benefits than she currently receives. Susie Wojchouski asked if there was flexibility in that if one week she has to work 40 hours, the next week she would work 20 hours. Tom Kelly indicated that is how it is done with their finance positions. Jeff O'Neill added that family constraints keeps the individual from working 40 hour weeks. Clint Herbst said it should be explained to the individual that she is expected to stay within that 30 hours. TOM PERRAULT MOVED TO APPROVE AN INCREASE IN HOURS FOR THE HUMAN RESOURCES POSITION FROM 25 HOURS A WEEK TO 30 HOURS A WEEK GOING THROUGH THE PAY PERIOD WITH THE TIME CARDS BEING TURNED IN ON DECEMBER 8, 2008 AND TO HAVE THE COUNCIL RE- EVALUATE THE NUMBER OF HOURS AT THAT TIME. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 5-0 #SE Approve 2008 City of Monticello Zoning Map: Tom Perrault questioned the zoning on the north portion of the Hidden Forest Development as he thought it was R-1. The Community Development Director indicated the rezoning follows the final plat which in this case was R1-A. Since the plats have not been recorded, the plats are invalid however the zoning carries through. He also questioned the school district property being in an R-1 district rather than the Public/Semi-Public district. Jeff O'Neill stated that prior to the Public/Semi-Public district being established this kind of use was an allowable use in an R-1 district. Clint Herbst felt the updating of the zoning map was something that should be done on a regular basis. TOM PERRAULT MOVED TO APPROVE THE 2008 CITY OF MONTICELLO ZONING MAP. WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 5-0. 7. Consideration of apgrovin~ preliminary 2009 Budget and Tax Lew. Clint Herbst stated that the preliminary budget and tax levy had been discussed in workshop held prior to this meeting. Tom Perrault said it was his intent to have a tax levy that did not result in a tax increase for the residents. However since the County does not have the tax capacity information available at this time it is unknown if the proposed tax levy will increase taxes. Clint Herbst stated this is the preliminary budget and levy and that a final budget and tax levy for 2009 would be approved by the City Council at their December meeting. He added that in the past reserves were used to help the City fund their operations. The proposed budget would only use about $80,000 of reserves. Once the preliminary levy has been set it cannot be increased but the final levy could be lowered. Even though the City increased their levy by $150,000 over 2008 the City is only Council Minutes: September 8, 2008 looking at using $82,000 in reserves compared to using $900,000 in reserves in 2008. Susie Wojchouski questioned the levy amount as she thought the Council agreed at the workshop on a levy of $7,832,000. Tom Kelly said the tax rate under the proposed levy would be 47.87 as compared to 46.94 which is the current rate. That would be an $18 increase in taxes from 2008 but would be less than what the resident paid in 2006. This is going on the assumption that the property value had not increased. Clint Herbst noted the City is experiencing lower residential growth and expenses such as fuel are increasing so to come up with only a moderate increase was good effort by the City. Brian Stumpf was concerned about the levy number. He didn't want to see the City get backed into a corner where all the City reserves will be used up. For that reason he will be voting against the proposed levy. WAYNE MAYER MOVED TO ADOPT THE 2009 PRELIMINARY PROPERTY TAX LEVY OF $7,750,000. CUNT HERBST SECONDED THE MOTION. MOTION CARRIED WITH BRIAN STUMPF VOTING IN OPPOSITION. 4-1 8. Consideration of Truth-In-Taxation Hearing Date. Because the City's levy increase is less than 6.1943% the City is not required to hold a Truth-In-Taxation hearing. If the City does not hold aTruth-In-Taxation hearing, the proposed 2009 budget and levy would be presented to the Council at their December 8, 2008 meeting. Tom Kelly noted that there would be some cost savings as far a staff time and publications costs by not having the Truth-In-Taxation hearing. Also in the past the City has not had much attendance at these hearing. SUSIE WOJCHOUSKI MOVED TO NOT HOLD ATRUTH-IN-TAXATION HEARING. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 5-0 9. Update on preliminary costs for interchange at County Road 39. At a previous meeting the Council looked at three options for an interchange at the location of County Road 39/I-94. The Council directed staff to get information on a full diamond interchange. Bruce Westby, City Engineer, stated at the request of the City Administrator they also looked at a single point urban interchange. Bruce Westby then reviewed each option. Option #4 would construct athree-quarter diamond interchange which would utilize the existing bridge but the bridge would need to be widened. Option #5 would be a full diamond interchange which utilizes the bridge but here too the bridge would have to be widened by 12 feet. The construction cost for both Option #4 and Option #5 is $5,500,000. Bruce Westby clarified that this was construction cost only and did not include right-of--way acquisition or indirect costs. 4 Council Minutes: September 8, 2008 Clint Herbst asked about what appeared on the illustration to be a pond in the ramp area. He felt it would defeat the purpose of putting in a interchange to open land up for development and then have the land being taken up for storm water ponding and right- of-way. Clint Herbst felt at this point the City needs to get concept approval from MnDOT and analyze how to split the cost among adjacent properties. Brian Stumpf felt with Option #4 the south side of the ramp as chewing up too much open property in the area. On Option #5 he asked if the westbound ramp would be in MnDOT right- of-way. The City owns property here so if the ramp does go beyond MnDOT right-of- way it would encroach onto City property. Brian Stumpf felt Option #5 would be the most feasible of the options. The single point urban interchange would be $12,000,000-$14,000,000 since the City could not utilize the existing bridge and construction would require retaining walls. If right-of--way impacts are a concern to the Council, Option #5 would limit right-of--way impacts. Bret Weiss, consulting engineer, said on Option #5 there would be more right-of--way required in the area in yellow because you have the sloping to work with. Jeff O'Neill asked about moving the single point to the other side. Bret Weiss said the design person at their firm said it would be difficult to do. Bret Weiss said if the City does an interchange in this location, he felt it would be unlikely that MnDOT would allow another permanent interchange location. Brian Stumpf stated his concern with the Orchard Road location for the interchange is that because of Xcel's proximity to the interchange, they may object to it. Bruce Westby said in discussion with Terry Humphries of MnDOT, he had indicated that MnDOT may not be opposed to a second interchange. Brian Stumpf said he drives TH 25 and wondered when they were going to start reconstruction on TH 25 between the freeway and River Street. Bruce Westby said a mill and overlay project for that area is a couple of years out. Susie Wojchouski stated the City has not gotten the Transportation Plan completed and questioned why are they doing the interchange analysis before the Transportation Plan and other related studies are done. She wondered what the City's rush was. Clint Herbst said he is just trying to get something moving in this area. They are looking for a consensus of the Council about what to do in this area. Clint Herbst noted the problems with the previous interchange and the limited property that was available to be assessed for the interchange. The question is does the City want to proceed with an interchange and will MnDOT allow it. Bret Weiss said this was a site that they had looked at as well for a possible interchange location. Bruce Westby said he had talked with the County and found that the CSAH 39 bridge was not a county bridge. Any bridge that crosses the freeway is a state bridge. He is waiting to hear back from MnDOT as to their plans for the bridge. Clint Herbst asked since it is a MnDOT bridge would MnDOT be contributing something towards it if the interchange goes through. While MnDOT may contribute towards replacement of the bridge they would not contribute for the widening of the bridge. Clint Herbst felt the diamond would be the best option and would have the least impact on adjacent property. 5 Council Minutes: September 8, 2008 Added Items• Animal Control: Brian Stumpf reported that he had talked with Patty Salzwedel's assistant to see whether any meetings had been scheduled. He is waiting to hear back. Townhome Developments: Brian Stumpf noted the Council discussed the lack of uniformity in the roofing and siding work being done on the townhome units. The Council could consider an ordinance amendment that would require the townhome developments to maintain uniformity and consistency in their appearance. He felt the Council should look at what needs to be done to get the townhome to adhere to standards within their development Clint Herbst felt when a development is approved the City needs to make sure there is a homeowners association in place that will mandate that the work is uniform. Brian Stumpf suggested that staff check this out and come back to the Council with an ordinance amendment or any other appropriate means of controlling this. Conditional Use Permit -Downtown Business: Brian Stumpf noted a downtown business had one or two unlicensed vehicles on the premises and unmowed grass. Gary Anderson will check on what needs to be done. Brian Stumpf indicated a neighboring community had done a "cleanup" of their non-complying conditional use permits. He felt the City of Monticello should look at doing that as well. Interviewing for Liquor Store Manager: Jeff O'Neill asked how the Council wanted to handle the interview process for the liquor store manager. The City has received over 60 applications for the position To what extent did the City Council want to participate in the interview process. Staff will screen the candidates and the Personnel Committee will review the list with the Council to interview the final applicants. Clint Herbst felt that they should get the list down to 3-4 candidates for interviewing. Staff will set a date for the interviews and those Council members who can attend should do so. Purchase of Used Vehicle for Seasonal Utility Locator: When hiring the seasonal utility locator the staff had initially considered a short term lease of a vehicle but a short term lease is no longer offered by the dealers. When the individual was hired the City suggested that he use his own vehicle and the City would reimburse him for the mileage. He has since changed his mind about using his own vehicle. Bruce Westby said he has investigated some used vehicles that run between $2,500 and $4,400. It is proposed that half of the cost would be picked up by TDS for right-of--way management and the City will pick up the remaining cost for the fiber optic project. When the construction is completed the City will have to decide what to do with the vehicle. Bruce Westby located five vehicles with models ranging from 1994-2001 and having about 90,000 in mileage. Brian Stumpf asked what the seasonal park workers drove during the summer and wondered if there was enough vehicles at Public Works where the individual could use a vehicle even if it wasn't the same vehicle every day. Clint Herbst said he didn't like the fact that the individual agreed to use his vehicle but is now changing his mind. Bret Weiss said his firm had some vehicles that were used for a bridge project his firm was working on and perhaps 6 Council Minutes: September 8, 2008 the City could do a short term lease of on one of those vehicles. Staff will work out terms of the rental for the vehicle. School Boulevard: Tom Perrault heard from residents thanking the City for putting the pedestrian crosswalk on School Boulevard although resident still had concerns about the speed of traffic on the road. Patriot's Day Observation: Tom Perrault stated there will be a ceremony at the flagpole at the MCC center at 11 a.m. on September 11, 2008 in observance of Patriot's Day. Street Lights: Tom Perrault asked about street lights that the City no longer needs. He suggested removing them to save operating costs. He listed specifically the lights along Broadway since there are now lights in the median. Jeff O'Neill said he will meet with Bruce Westby, John Simola and Tom Moores to see which ones could be removed. This information will come back to the Council as an update. Sunset Ponds Park Activity: Wayne Mayer stated that there is questionable after hours activity at Sunset Ponds Park and felt this was something that should come up at the next Police Commission meeting. Tom Perrault as liaison, will see that this brought up at a future meeting. Fence Issue on Conditional Use Permit: Wayne Mayer asked why the fence which was one of the conditions of approval for the conditional use permit for the bank had not been taken care of. The Community Development Director indicated that the conditional use permit and preliminary plat that provided for the screening did not go forward. Wayne Mayer asked about good faith language in that the applicant stated in the presence of the Council that he would work with the property owner on providing a fence for screening. The Community Development Director said the condition was specifically related to the conditional use permit and preliminary plat which did not proceed. The applicant has said he is looking at possibly reconfiguring the plat. Because the plat has not gone forward there is no way of enforcing the provisions. Wayne Mayer said this is something that should be looked at when a conditional use permit or planned unit development comes forward. Staff felt the bank would be open to discussion of this issue in an attempt to resolve it. Jeff O'Neill said they would make contact with the applicant. 10. Consideration of approving payment of bills for September, 2008. Tom Perrault had a question on the towing bill. The bill covered vehicles that were towed from the City Hall parking lot when the parking lot was being resurfaced. The new DMV vehicle and a National Guard vehicle were towed as well as two other two vehicles. Brian Stumpf asked about a bill in the amount of $178 from B&D Plumbing for clearing a stoppage at the liquor store. He questioned why a local vendor wasn't used. 7 Council Minutes: September 8, 2008 BRIAN STUMPF MOVED TO APPROVE THE BILLS. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 5-0 11. Adjourn TOM PERRAULT MOVED TO ADJOURN AT 8:15 P.M. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 5-0 Recording Secretary 8 Council Agenda: 9/22/08 5A. Consideration of approving new hires and departures for MCC, Liquor and Engineering, (JO) A. REFERENCE AND BACKGROUND: The Council is asked to ratify the hiring and departures of employees that have occurred recently at MCC, Liquor Store and Engineering. It is recommended that the Council officially ratify the hiring/departure of all new employees including part-time and seasonal workers. A.1 BUDGET IMPACT: None A.2 STAFF WORK LOAD IMPACT: Until the positions are filled again, existing staff would pick up those hours. B. ALTERNATIVE ACTIONS: Ratify the hire/departures of the employees as identified on the attached list. C. RECOMMENDATION: By statute the City Council has the authority to approve all hires/departures. There is no other recommendation but for the Council to exercise the authority given to them by state statute. D. SUPPORTING DATA: List of new employees. NEW EMPLOYEES Name Title Department Hire Date Class Vanessa O'Gara Guest Service 2 MCC 09/03/2008 PT Brent Stauffer Seasonal Locator Engineering 09/02/2008 Temp Elizabeth Temple Slide Attendant MCC 09/11/2008 PT Danielle Emmel Warehouse Attendant MCC 09/04/2008 PT Anthony Franco Climbing Wall Attendant MCC 09/03/2008 PT Joseph Whiteoak Guest Service 2 MCC 09/03/2008 PT Joel Jacobson Liquor Store Clerk Liquor Store 09/02/2008 PT TERMINATING EMPLOYEES Name Reason Department Last Day Class Sharon Backstrom Voluntary Ligour 08/30/08 PT Katelyn Taylor Voluntary MCC 09/01/08 PT Courtney Gauer Voluntary MCC 09/07/08 PT Hannah Knettel Voluntary MCC 09/08/08 PT council_employee list.xls: 9/16/2008 Council Agenda: 9/22/08 5B. Consideration of Accenting Improvements and Authorizing Final Payment for the Monticello Business Center (Otter Creek Industrial Park) Grading and Drainage Proiect (City of Monticello Proiect No. 2006-18C) (WSB) A. REFERENCE AND BACKGROUND: This project included grading a portion of the Otter Creek Industrial Park to further develop the park and to accommodate the development of the AVR site. The project included grading a portion of the current 35-acre City-owned property at the south west corner of Chelsea Road and Dalton Avenue as well as an additiona147 acres to the south. Improvements included grading the roadways (Dalton Avenue, Dalton Court, and a segment of Dalton Way), rough grading of the adjacent lots, construction of a pond along the west side of the site, and restoration. The project was substantially complete in the winter of 2006 with final completion in the spring of 2007. The Contractor had not responded until now, after several attempts to finalize this project last year. The project included moving several topsoil stockpiles generated with the mining operations from the previous property owner. The plans called for placing these stockpiles and excess topsoil generated from grading the remaining site to a location on the north side of Dalton Way (south of Dahlheimer's) on the City's property, where there was an existing stockpile (see attached map). Before construction commenced, it was decided to have the contractor stockpile material east of the proposed stockpile location onto the adjacent non-City owned property (with the property owner's permission) in order to grade and develop the lot where the stockpile was to be placed. As a result, the existing stockpile totaling 5,684 CY needed to be moved, resulting in the total construction cost to be approximately $5,700 over the contract price. The Contractor did not charge for the additional cost to haul all of the topsoil material generated from grading the entire site (approximately 60,000 CY) to the new stockpile location. The Council is being requested to accept the project as complete and approve final payment to R. L. Larson Excavating, Inc. in the amount of $32,876.22. The following paperwork will need to be submitted for final payment to be released: 1. Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax (IC134 forms). 2. Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured (lien waivers). 3. Consent of Surety to Final Payment certification from the contractor's surety. 4. Two-year maintenance bond. It should be noted that the maintenance bond will start and extend two years from the date of final acceptance of the project by the City Council. Council Agenda: 9/22/08 The final payment request represents the final quantities completed on the contract and the release of the retainage on the contract. All punch list items assembled for this project have been completed, and WSB & Associates, Inc. is indicating the project is complete and ready for final payment in accordance with the contract and City of Monticello Engineering and Construction Standards. B. ALTERNATIVE ACTIONS: Accept the improvements and approve the final payment of $32,876.22 to R. L. Larson Excavating, Inc. subject to receipt of final paperwork. 2. Do not accept the improvements and approve final payment. C. STAFF RECOMMENDATION: Staff recommends selecting Alternative No. 1. D. SUPPORTING DATA: Copy of Construction Pay Voucher No. 4 (Final) Letter from WSB & Associates, Inc. Stockpile Map 01488-92 -Pay Voucher 4 ~~~~~ ~~ ~t ~istse~falea, Irec. Gwner: Clty of Monticello 505 Vlle~lnut tat Montlcello, MN 55362-1147 For Parlad: 12/1/2006 to 9!9/2008 Contractor: R. L. Larson i:xoavating, Inc. 2253 12th Street t3authsast St. Cloud, MN 56301 Pay Voucher Monticello Business Center Cllsnt Contract No.. Project No.: 01468-92 Client Project Na.; 2006-18C Wednesda3y, September 10, 2008 Da#e: 9!10!2008 Request Na.: 4 prole~t_$ummarv 1 Origin8l Contract Amount $385,133.34 2 Contract Changes -Addition $0.00 3 Contract Changes -Deduction $0.00 4 Rsvlsed Gontrsct Amount $385,133.34 5 Value Completed to Date $370,858.86 6 Materiel an Hend 50.00 7 Amount Earned $370,896.86 e Leas Retainage $0'00 9 Subtotal $370,858.fifi 10 Less Amount Paid Previously $337,9t30.44 11 Liquidated Damages 50.00 12 AMQUNT DUE THIS PAY VOUCHER N0.4 $32,876.22 THIS IS TD CERTIFY THAT THE ITEMS OF WORK SHOWN IN THIS CERTIFICATE OF PARTIAL PAYMENT HAVE BEEN ACTUALLY FINISHED FOR THE WORK COMPRISING THE ABOVE MENTIONED PRDJECTS IN ACCORDANCE WITH THE PLANS AND SPECIFICATIONS HERETOFORE APPRQVEO, Recamm nded for Appravai by: W8B & socia#es, Inc. ~~ Ap roved by Contractor: . L Lar a.EuO~vatln tc. Specified Contract Completion pate: 1 Z/ 5/ Comment: Construction Observer: Approved by Owner: City of Montlcello Date: 1 of 3 Project Material Status Item No. Item Description Uniis Unit Price Contract Quantity Quantity to Date Current Quantity Amount to Date SCHEDULE A -SURFACE IMPROVEMENTS 1 2021.501 MOBILIZATION LUMP SUM $5,500.00 1 1 0 $5,500.00 2 2101.511 CLEARING AND GRUBBING LUMP SUM $500.00 1 1 0 $500.00 3 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD $1.00 854 854 0 $854.00 4 2105.501 COMMON EXCAVATION (P) CU YD $1.17 251214 256898 5684 $300,570.66 5 2105.601 DEWATERING LUMP SUM $0.01 1 0 0 $0.00 6 2211.501 AGGREGATE BASE CLASS 5 MOD TON $7.50 550 525 525 $3,937.50 7 2511.501 RANDOM RIPRAP CLASS III CU YD $60.00 12 12 0 $720.00 8 2511.515 GEOTEXTILE FILTER TYPE IV SO YD $2.00 36 36 0 $72.00 9 2573.502 SILT FENCE, TYPE MACHINE SLICED LIN FT $1.50 2712 2990 0 $4,485.00 10 2573.602 TEMPORARY ROCK CONSTRUCTION ENTRANCE EACH $500.00 1 0 0 $0.00 11 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SO YD $0.95 36091 35400 0 $33,630.00 12 92066 SEEDING (INCL. FERTILIZER AND MULCH) ACRE $375.00 52 52 12 $19,500.00 13 92133 SEED MIXTURE 310NWT (INCL. FERTILIZER 8 MULCH) POUND $8.00 100 100 0 $800.00 74 92134 SEED MIXTURE 340NSM (INCL. FERTILIZER, LIME, & MULCH) POUND $2.50 115 115 0 $287.50 Totals For SCHEDULE A -SURFACE IMPROVEMENTS: $370,856.66 Project Totals: $370,856.66 Project Payment Status Owner: City of Monticello Client Project No.: 2006-18C Client Contract No.: Project No.: 01488-92 Contractor: R. L. Larson Excavating, Inc. ~No. Type Date Description Amount ~ Change Order Totals: I $0.001 Pavmant Snmmani No. From Date To Date Payment Total Payment Retainage Per Payment Total Retainage Completed 1 9/18/2006 9/30/2006 $115,078.25 $115,078.25 $6,056.75 $6,056.75 $121,135.00 2 10/1/2006 10/31/2006 $151,338.80 $266,417.05 $7,965.20 $14,021.95 $280,439.00 3 11/1!2006 11/30/2006 $71,563.39 $337,980.44 $3,766.49 $17,788.44 $355,768.88 4 12/1/2006 9/9/2008 $32,876.22 $370,856.66 ($17,788.44) $0.00 $370,856.66 Payment Totals: $370,856.66 $0.00 $370,856.66 Project Summary Material On Hand: Total Payment to Date: Total Retainage: Total Amount Earned: $0.00 $370,856.66 Original Contract: $0.00 Contract Changes: $370,856.66 Revised Contract: $365,133.34 $0.00 $365,133.34 ~~~ & Assoc- Infrastructure 1 Engineering 1 Planning 1 Construction September 17, 2008 Honorable Mayor and City Council City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 Re: Construction Pay Voucher No. 4 (Final) Monticello Business Center Grading and Drainage and Appurtenant Work City of Monticello Project No. 2006-18C WSB Project No. 1488-92 Dear Mayor and Council Members: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Te1:763-541-4800 Fax:763-541-1700 Please find enclosed the final Construction Pay Voucher No. 4 for the above-referenced project in the amount of $32,876.22. We recommend final payment subject to receipt of the following items: 1. Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax. 2. Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured. 3. Consent of Surety to Final Payment certification from the contractor's surety. 4. Two-year maintenance bond. It should be noted that the maintenance bond will start and extend two years from the date of final acceptance of the project by the City Council. Please make payment in this amount to R. L. Larson Excavating, Inc, at your earliest convenience. Thank you. Sincerely, WSB & Associates, Inc. ~i • I Shibani K. Bisson, PE Project Manager Enclosures cc: Tom Kelly, City of Monticello Jeff O'Neill, City of Monticello Bruce Westby, City of Monticello Brent Hamak, R. L. Larson Excavating, Inc. ACEC 2008 Firm of the Year Minneapolis 1St. Cloud Equal Opportunity Employer srb x:~aaas-~aw~sxUicywwuro..an~M~trn iro~~ivacrr-mmasnoa~ I I RI I~~ ~~ e z w w ~ ~ w ~ a O w a ¢ o x z ~ ~ w O a j U U ti Z s„ 4 J ~J r/ 2 r/ Q r O rr~ r O /I ~ Z i ~ o ~~ ~ \~ Z 3 m v_~ Il ~ w w ~ z Q w ° U Z. ~ ~ w m Z ~ ~ W m a ~ ~ J d W F- U Z F- W Z ~ O ~ ~ ~ U O W U H Z O LL } H U ~'S ~~ ~~ ~~ N~~ ~ ~ ' R !~ ,y a e I~ City Council Agenda - 9/22/08 SC. Consideration to approve a request for an amendment to Conditional Use Permit in the PZM Zoning District for an expansion to a senior housing facility Applicant• Presbyterian Homes (Mississippi Shores). (NAC) A. REFERENCE AND BACKGROUND The Planning Commission reviewed the request for amendment on September 8`h, 2008. The request is a relatively simple modification, resulting in no net increase to the senior housing component of the facility. As such, the Commission unanimously recommended approval. The applicants are seeking an amendment to a Conditional Use Permit for the Mississippi Shores senior housing facility at 1315 Hart Boulevard, abutting the east side of the Hospital and Clinic campus. The site is currently occupied by the senior housing development. An addition is proposed which would add a "Wellness Center" to the southeast corner (front/side) of the existing building. The addition is listed as 522 square feet of area, and is not planned to increase the unit capacity of the building. The applicants have designed the addition to use materials that match the existing building (brick and siding), and do not plan any other changes to the site. The addition will not affect parking requirements of other appurtenant facilities on the property. The addition will be set back from the side lot line approximately 24 feet, meeting the side yard requirements of the R-3 zoning district, the setbacks that would apply to the use under the PZM zoning regulations. The front setback from Hart Boulevard is 79 feet, just behind the existing front setback of the existing building. The R-3 front setback requirement is 30 feet. An existing pathway on that side of the property will not be affected by the addition. The City's engineering staff have reviewed the plans, and have found it to be in compliance with the City's general engineering standards, subject to review of final construction plans. B. ALTERNATIVE ACTIONS The Planning Commission recommends alternative 1 below. Decision 1: Amendment to Conditional Use Permit for Expansion of Mississippi Shores. 1. Motion to approve the Amendment, based on a fmding that the proposed addition is consistent with all zoning regulations of the applicable B-3 and PZM districts. 2. Motion to deny the Amendment, based on a finding to be made by the City Council. C. STAFF RECOMMENDATION Staff recommends approval of the CUP amendment as proposed. The use is consistent with the Comprehensive Plan and meets all zoning regulations. D. SUPPORTING DATA A. Site Plan B. Building Plans C. Building Elevations City Council Agenda - 09/22/08 proposed use are consistent with the intent of the PZ-M District and underlying B-3 District, as well as the requirements of the Broadway Market approval, subject to the conditions outlined in Exhibit P. C. 2. Motion to deny the request for Conditional Use Permits and Final Plat and Development Contract approval, based on a fmding that the drive through land and proposed use does not meet the requirements for Conditional Use Permits and are not consistent with the intent of the PZ-M District and underlying B-3 District. STAFF RECOMMENDATION M & I Bank is requesting Conditional Use Permits and Final Plat approval. Conditional Use Permits requested include a drive through lane and to allow a bank facility where the requested zoning is PZ-M Performance Mixed District. The drive through lane and bank facility use generally meet the requirements for the requested Conditional Use Permits and staff recommends approval. Regarding the request for Final Plat and Development Contract approval, the overall site plan appears to be consistent with the requirements of the respected district and the plat is consistent with subdivision regulations. D. SUPPORTING DATA Exhibit A: Final Plat Exhibit B: Civil Title Sheet Exhibit C: Site Demolition Plan Exhibit D: Site Geometric and Paving Plan Exhibit E: Grading and Erosion Control Plan Exhibit F: Utility Plan Exhibit G: Civil Detail Sheet Exhibit H: Stormwater Pollution Prevention Plan Exhibit I: Landscape Plan Exhibit J: Floor Plan Exhibit K: Exterior Elevations Exhibit L: Existing M & I Photographs Exhibit M: Illustrative Exterior Elevations Exhibit N: Photometric Site Plan Exhibit O: City Engineers Memo Exhibit P: Draft Cross-easement Agreement Exhibit Q: Broadway Market Site Plan Exhibit R: Development Contract Exhibit Z: Conditions of Approval Aug. 4th, zoos • City of Monticello Community Development Department 505 Walnut Street, Suite I Monticello, MN 55362 Ph: 763.295.2711 Fax: 753.295.4404 To Whom It May Concern: Following is a narrative that accompanies the Conditional Use Permit submittal for the Wellness Center Addition at the Presbyterian Homes, Mississippi Shores, facility located at 1213 Hart Boulevard. The 522 S.F. slab on grade addition will be located on the south side of the existing facility. The materials selection will be brick base and siding materials to match the existing facility. This letter is being submitted to address the requirements that are not being met by the Conditional Use Permit Checklist and Information dated 1o.z4.o7 and why they remain outstanding. • Certified Survey and Site Plan- This is not included, as a civil engineer has not been hired by the owner due to the minimal size and scope of the project. o Dimensioned Floor Plan- Included o Dimensioned site/ lot/ use areas- Dimensioned area of proposed addition is included • o Parking Dimensions and calculations- No changes will be made to existing parking. The proposed wellness center addition is to service the current residents. No additional staff will be needed, thus the parking requirements will not need to be changed. o Dimensioned Access Points/ Aisles- Not included as no changes will be made to the existing access points and drive isles. • Existing Conditions o Topography- Included as noted on the existing site plan dated 1.30.1995 o Tree Ground cover- Not included as a currentsurvey has not been included to verify the accuracy of this calculation. • Grading, Drainage and Erosion Plan- This is not included, as a civil engineer has not been hired by the owner due to the minimal size and scope of the project. o Storm Water Calculations- Not included • Utility Plan- No changes will be made to the existing utility plan. • Pope Associates Inc. 1255 Energy Park Urive , 5t. Paul, MN 55108-5118 Main (651) 642-9200 ( Fax (651) 642-1101 www.popearch.com • Building Elevations- Included • Landscape Plan- Not included as new landscaping is not included in the scope of work • • Photometric Lighting Plan- Not included as changes to existing site lighting is not included in the scope of work • Signage- Not included as changes to existing site signage is not included in the scope of work. Thank you for your time and commitment to the success of the Wellness Center Addition to further serve the residents of Mississippi Shores. Your comments and concerns are important to the continuation of serving this Presbyterian Homes community. Sincerely, POPE ASSOCIATES INC. Andrew Centanni Project Manager • r~ ~J b O ~ . 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Z ~ ~ O D ~ ^ 1~ ~ T O 0 ~ .~ R~~ e~ y C/~ !'D ~' ~ ~ C ^'' .... ~ n ~. CD A~ ~ ~ 0 0 0 n 0 3 0 z N W ~_ N ~A O ~ ~ ~ ~, ~ o ~ r-+ ~• ~ ~ --~ ~ ~ ~ ,_. _ ~ O _ Vl "~ ~ . Z ~ ^ ~ ~ ~ O ^D^ ~ ~..L O 0 ~" ^~ ~`~ y ti !'D ~" ~5 `~C C r'*' ~~ ~. ~'D A~ C/~ ~ City Council Agenda - 09/22/08 EXHIBIT Z Conditions of Approval M & I Bank Conditional Use Permits and Final Plat Recommended Staff Conditions agreed to by Applicant and adopted by Planning Commission: 1. The applicants execute across-parking and access agreement with the Broadway Market property owners to ensure proper access and shared parking. 2. The applicant shall comply with all recommendations of the City Engineer. Council Agenda: 9/22/08 5B. Consideration of Accenting Improvements and Authorizing Final Payment for the Monticello Business Center (Otter Creek Industrial Park) Grading and Drainage Proiect (City of Monticello Proiect No. 2006-18C) (WSB) A. REFERENCE AND BACKGROUND: This project included grading a portion of the Otter Creek Industrial Park to further develop the park and to accommodate the development of the AVR site. The project included grading a portion of the current 35-acre City-owned property at the south west corner of Chelsea Road and Dalton Avenue as well as an additiona147 acres to the south. Improvements included grading the roadways (Dalton Avenue, Dalton Court, and a segment of Dalton Way), rough grading of the adjacent lots, construction of a pond along the west side of the site, and restoration. The project was substantially complete in the winter of 2006 with final completion in the spring of 2007. The Contractor had not responded until now, after several attempts to finalize this project last year. The project included moving several topsoil stockpiles generated with the mining operations from the previous property owner. The plans called for placing these stockpiles and excess topsoil generated from grading the remaining site to a location on the north side of Dalton Way (south of Dahlheimer's) on the City's property, where there was an existing stockpile (see attached map). Before construction commenced, it was decided to have the contractor stockpile material east of the proposed stockpile location onto the adjacent non-City owned property (with the property owner's permission) in order to grade and develop the lot where the stockpile was to be placed. As a result, the existing stockpile totaling 5,684 CY needed to be moved, resulting in the total construction cost to be approximately $5,700 over the contract price. The Contractor did not charge for the additional cost to haul all of the topsoil material generated from grading the entire site (approximately 60,000 CY) to the new stockpile location. The Council is being requested to accept the project as complete and approve final payment to R. L. Larson Excavating, Inc. in the amount of $32,876.22. The following paperwork will need to be submitted for final payment to be released: 1. Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax (IC134 forms). 2. Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured (lien waivers). 3. Consent of Surety to Final Payment certification from the contractor's surety. 4. Two-year maintenance bond. It should be noted that the maintenance bond will start and extend two years from the date of final acceptance of the project by the City Council. Council Agenda: 9/22/08 The final payment request represents the final quantities completed on the contract and the release of the retainage on the contract. All punch list items assembled for this project have been completed, and WSB & Associates, Inc. is indicating the project is complete and ready for final payment in accordance with the contract and City of Monticello Engineering and Construction Standards. B. ALTERNATIVE ACTIONS: Accept the improvements and approve the final payment of $32,876.22 to R. L. Larson Excavating, Inc. subject to receipt of final paperwork. 2. Do not accept the improvements and approve final payment. C. STAFF RECOMMENDATION: Staff recommends selecting Alternative No. 1. D. SUPPORTING DATA: Copy of Construction Pay Voucher No. 4 (Final) Letter from WSB & Associates, Inc. Stockpile Map 01488-92 -Pay Voucher 4 ~~~~~ ~~ ~t ~istse~falea, Irec. Gwner: Clty of Monticello 505 Vlle~lnut tat Montlcello, MN 55362-1147 For Parlad: 12/1/2006 to 9!9/2008 Contractor: R. L. Larson i:xoavating, Inc. 2253 12th Street t3authsast St. Cloud, MN 56301 Pay Voucher Monticello Business Center Cllsnt Contract No.. Project No.: 01468-92 Client Project Na.; 2006-18C Wednesda3y, September 10, 2008 Da#e: 9!10!2008 Request Na.: 4 prole~t_$ummarv 1 Origin8l Contract Amount $385,133.34 2 Contract Changes -Addition $0.00 3 Contract Changes -Deduction $0.00 4 Rsvlsed Gontrsct Amount $385,133.34 5 Value Completed to Date $370,858.86 6 Materiel an Hend 50.00 7 Amount Earned $370,896.86 e Leas Retainage $0'00 9 Subtotal $370,858.fifi 10 Less Amount Paid Previously $337,9t30.44 11 Liquidated Damages 50.00 12 AMQUNT DUE THIS PAY VOUCHER N0.4 $32,876.22 THIS IS TD CERTIFY THAT THE ITEMS OF WORK SHOWN IN THIS CERTIFICATE OF PARTIAL PAYMENT HAVE BEEN ACTUALLY FINISHED FOR THE WORK COMPRISING THE ABOVE MENTIONED PRDJECTS IN ACCORDANCE WITH THE PLANS AND SPECIFICATIONS HERETOFORE APPRQVEO, Recamm nded for Appravai by: W8B & socia#es, Inc. ~~ Ap roved by Contractor: . L Lar a.EuO~vatln tc. Specified Contract Completion pate: 1 Z/ 5/ Comment: Construction Observer: Approved by Owner: City of Montlcello Date: 1 of 3 Project Material Status Item No. Item Description Uniis Unit Price Contract Quantity Quantity to Date Current Quantity Amount to Date SCHEDULE A -SURFACE IMPROVEMENTS 1 2021.501 MOBILIZATION LUMP SUM $5,500.00 1 1 0 $5,500.00 2 2101.511 CLEARING AND GRUBBING LUMP SUM $500.00 1 1 0 $500.00 3 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD $1.00 854 854 0 $854.00 4 2105.501 COMMON EXCAVATION (P) CU YD $1.17 251214 256898 5684 $300,570.66 5 2105.601 DEWATERING LUMP SUM $0.01 1 0 0 $0.00 6 2211.501 AGGREGATE BASE CLASS 5 MOD TON $7.50 550 525 525 $3,937.50 7 2511.501 RANDOM RIPRAP CLASS III CU YD $60.00 12 12 0 $720.00 8 2511.515 GEOTEXTILE FILTER TYPE IV SO YD $2.00 36 36 0 $72.00 9 2573.502 SILT FENCE, TYPE MACHINE SLICED LIN FT $1.50 2712 2990 0 $4,485.00 10 2573.602 TEMPORARY ROCK CONSTRUCTION ENTRANCE EACH $500.00 1 0 0 $0.00 11 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SO YD $0.95 36091 35400 0 $33,630.00 12 92066 SEEDING (INCL. FERTILIZER AND MULCH) ACRE $375.00 52 52 12 $19,500.00 13 92133 SEED MIXTURE 310NWT (INCL. FERTILIZER 8 MULCH) POUND $8.00 100 100 0 $800.00 74 92134 SEED MIXTURE 340NSM (INCL. FERTILIZER, LIME, & MULCH) POUND $2.50 115 115 0 $287.50 Totals For SCHEDULE A -SURFACE IMPROVEMENTS: $370,856.66 Project Totals: $370,856.66 Project Payment Status Owner: City of Monticello Client Project No.: 2006-18C Client Contract No.: Project No.: 01488-92 Contractor: R. L. Larson Excavating, Inc. ~No. Type Date Description Amount ~ Change Order Totals: I $0.001 Pavmant Snmmani No. From Date To Date Payment Total Payment Retainage Per Payment Total Retainage Completed 1 9/18/2006 9/30/2006 $115,078.25 $115,078.25 $6,056.75 $6,056.75 $121,135.00 2 10/1/2006 10/31/2006 $151,338.80 $266,417.05 $7,965.20 $14,021.95 $280,439.00 3 11/1!2006 11/30/2006 $71,563.39 $337,980.44 $3,766.49 $17,788.44 $355,768.88 4 12/1/2006 9/9/2008 $32,876.22 $370,856.66 ($17,788.44) $0.00 $370,856.66 Payment Totals: $370,856.66 $0.00 $370,856.66 Project Summary Material On Hand: Total Payment to Date: Total Retainage: Total Amount Earned: $0.00 $370,856.66 Original Contract: $0.00 Contract Changes: $370,856.66 Revised Contract: $365,133.34 $0.00 $365,133.34 ~~~ & Assoc- Infrastructure 1 Engineering 1 Planning 1 Construction September 17, 2008 Honorable Mayor and City Council City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 Re: Construction Pay Voucher No. 4 (Final) Monticello Business Center Grading and Drainage and Appurtenant Work City of Monticello Project No. 2006-18C WSB Project No. 1488-92 Dear Mayor and Council Members: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Te1:763-541-4800 Fax:763-541-1700 Please find enclosed the final Construction Pay Voucher No. 4 for the above-referenced project in the amount of $32,876.22. We recommend final payment subject to receipt of the following items: 1. Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax. 2. Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured. 3. Consent of Surety to Final Payment certification from the contractor's surety. 4. Two-year maintenance bond. It should be noted that the maintenance bond will start and extend two years from the date of final acceptance of the project by the City Council. Please make payment in this amount to R. L. Larson Excavating, Inc, at your earliest convenience. Thank you. Sincerely, WSB & Associates, Inc. ~i • I Shibani K. Bisson, PE Project Manager Enclosures cc: Tom Kelly, City of Monticello Jeff O'Neill, City of Monticello Bruce Westby, City of Monticello Brent Hamak, R. L. Larson Excavating, Inc. ACEC 2008 Firm of the Year Minneapolis 1St. Cloud Equal Opportunity Employer srb x:~aaas-~aw~sxUicywwuro..an~M~trn iro~~ivacrr-mmasnoa~ I I RI I~~ ~~ e z w w ~ ~ w ~ a O w a ¢ o x z ~ ~ w O a j U U ti Z s„ 4 J ~J r/ 2 r/ Q r O rr~ r O /I ~ Z i ~ o ~~ ~ \~ Z 3 m v_~ Il ~ w w ~ z Q w ° U Z. ~ ~ w m Z ~ ~ W m a ~ ~ J d W F- U Z F- W Z ~ O ~ ~ ~ U O W U H Z O LL } H U ~'S ~~ ~~ ~~ N~~ ~ ~ ' R !~ ,y a e I~ City Council Agenda - 9/22/08 SC. Consideration to approve a request for an amendment to Conditional Use Permit in the PZM Zoning District for an expansion to a senior housing facility Applicant• Presbyterian Homes (Mississippi Shores). (NAC) A. REFERENCE AND BACKGROUND The Planning Commission reviewed the request for amendment on September 8`h, 2008. The request is a relatively simple modification, resulting in no net increase to the senior housing component of the facility. As such, the Commission unanimously recommended approval. The applicants are seeking an amendment to a Conditional Use Permit for the Mississippi Shores senior housing facility at 1315 Hart Boulevard, abutting the east side of the Hospital and Clinic campus. The site is currently occupied by the senior housing development. An addition is proposed which would add a "Wellness Center" to the southeast corner (front/side) of the existing building. The addition is listed as 522 square feet of area, and is not planned to increase the unit capacity of the building. The applicants have designed the addition to use materials that match the existing building (brick and siding), and do not plan any other changes to the site. The addition will not affect parking requirements of other appurtenant facilities on the property. The addition will be set back from the side lot line approximately 24 feet, meeting the side yard requirements of the R-3 zoning district, the setbacks that would apply to the use under the PZM zoning regulations. The front setback from Hart Boulevard is 79 feet, just behind the existing front setback of the existing building. The R-3 front setback requirement is 30 feet. An existing pathway on that side of the property will not be affected by the addition. The City's engineering staff have reviewed the plans, and have found it to be in compliance with the City's general engineering standards, subject to review of final construction plans. B. ALTERNATIVE ACTIONS The Planning Commission recommends alternative 1 below. Decision 1: Amendment to Conditional Use Permit for Expansion of Mississippi Shores. 1. Motion to approve the Amendment, based on a fmding that the proposed addition is consistent with all zoning regulations of the applicable B-3 and PZM districts. 2. Motion to deny the Amendment, based on a finding to be made by the City Council. C. STAFF RECOMMENDATION Staff recommends approval of the CUP amendment as proposed. The use is consistent with the Comprehensive Plan and meets all zoning regulations. D. SUPPORTING DATA A. Site Plan B. Building Plans C. Building Elevations City Council Agenda - 09/22/08 proposed use are consistent with the intent of the PZ-M District and underlying B-3 District, as well as the requirements of the Broadway Market approval, subject to the conditions outlined in Exhibit P. C. 2. Motion to deny the request for Conditional Use Permits and Final Plat and Development Contract approval, based on a fmding that the drive through land and proposed use does not meet the requirements for Conditional Use Permits and are not consistent with the intent of the PZ-M District and underlying B-3 District. STAFF RECOMMENDATION M & I Bank is requesting Conditional Use Permits and Final Plat approval. Conditional Use Permits requested include a drive through lane and to allow a bank facility where the requested zoning is PZ-M Performance Mixed District. The drive through lane and bank facility use generally meet the requirements for the requested Conditional Use Permits and staff recommends approval. Regarding the request for Final Plat and Development Contract approval, the overall site plan appears to be consistent with the requirements of the respected district and the plat is consistent with subdivision regulations. D. SUPPORTING DATA Exhibit A: Final Plat Exhibit B: Civil Title Sheet Exhibit C: Site Demolition Plan Exhibit D: Site Geometric and Paving Plan Exhibit E: Grading and Erosion Control Plan Exhibit F: Utility Plan Exhibit G: Civil Detail Sheet Exhibit H: Stormwater Pollution Prevention Plan Exhibit I: Landscape Plan Exhibit J: Floor Plan Exhibit K: Exterior Elevations Exhibit L: Existing M & I Photographs Exhibit M: Illustrative Exterior Elevations Exhibit N: Photometric Site Plan Exhibit O: City Engineers Memo Exhibit P: Draft Cross-easement Agreement Exhibit Q: Broadway Market Site Plan Exhibit R: Development Contract Exhibit Z: Conditions of Approval Aug. 4th, zoos • City of Monticello Community Development Department 505 Walnut Street, Suite I Monticello, MN 55362 Ph: 763.295.2711 Fax: 753.295.4404 To Whom It May Concern: Following is a narrative that accompanies the Conditional Use Permit submittal for the Wellness Center Addition at the Presbyterian Homes, Mississippi Shores, facility located at 1213 Hart Boulevard. The 522 S.F. slab on grade addition will be located on the south side of the existing facility. The materials selection will be brick base and siding materials to match the existing facility. This letter is being submitted to address the requirements that are not being met by the Conditional Use Permit Checklist and Information dated 1o.z4.o7 and why they remain outstanding. • Certified Survey and Site Plan- This is not included, as a civil engineer has not been hired by the owner due to the minimal size and scope of the project. o Dimensioned Floor Plan- Included o Dimensioned site/ lot/ use areas- Dimensioned area of proposed addition is included • o Parking Dimensions and calculations- No changes will be made to existing parking. The proposed wellness center addition is to service the current residents. No additional staff will be needed, thus the parking requirements will not need to be changed. o Dimensioned Access Points/ Aisles- Not included as no changes will be made to the existing access points and drive isles. • Existing Conditions o Topography- Included as noted on the existing site plan dated 1.30.1995 o Tree Ground cover- Not included as a currentsurvey has not been included to verify the accuracy of this calculation. • Grading, Drainage and Erosion Plan- This is not included, as a civil engineer has not been hired by the owner due to the minimal size and scope of the project. o Storm Water Calculations- Not included • Utility Plan- No changes will be made to the existing utility plan. • Pope Associates Inc. 1255 Energy Park Urive , 5t. Paul, MN 55108-5118 Main (651) 642-9200 ( Fax (651) 642-1101 www.popearch.com • Building Elevations- Included • Landscape Plan- Not included as new landscaping is not included in the scope of work • • Photometric Lighting Plan- Not included as changes to existing site lighting is not included in the scope of work • Signage- Not included as changes to existing site signage is not included in the scope of work. Thank you for your time and commitment to the success of the Wellness Center Addition to further serve the residents of Mississippi Shores. Your comments and concerns are important to the continuation of serving this Presbyterian Homes community. Sincerely, POPE ASSOCIATES INC. Andrew Centanni Project Manager • r~ ~J b O ~ . 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Z ~ ~ O D ~ ^ 1~ ~ T O 0 ~ .~ R~~ e~ y C/~ !'D ~' ~ ~ C ^'' .... ~ n ~. CD A~ ~ ~ 0 0 0 n 0 3 0 z N W ~_ N ~A O ~ ~ ~ ~, ~ o ~ r-+ ~• ~ ~ --~ ~ ~ ~ ,_. _ ~ O _ Vl "~ ~ . Z ~ ^ ~ ~ ~ O ^D^ ~ ~..L O 0 ~" ^~ ~`~ y ti !'D ~" ~5 `~C C r'*' ~~ ~. ~'D A~ C/~ ~ City Council Agenda - 09/22/08 EXHIBIT Z Conditions of Approval M & I Bank Conditional Use Permits and Final Plat Recommended Staff Conditions agreed to by Applicant and adopted by Planning Commission: 1. The applicants execute across-parking and access agreement with the Broadway Market property owners to ensure proper access and shared parking. 2. The applicant shall comply with all recommendations of the City Engineer. City Council Agenda - 09/22/08 SD. Consideration to approve a request for Conditional Use Permit for a Bank Facility with Drive-Through Facility, Joint Parl~ing and Joint Access, and a request for Final Plat and Development Contract for Riverview Square Second Addition. Applicant: Broadway Market Investors, LLC (NAC) A. REFERENCE AND BACKGROUND The Planning Commission reviewed this item during its regular September 8th, 2008 meeting and unanimously recommends approval of the Conditional Use Permits. The Commission noted few comments on the proposals, citing the superior nature of the building materials and the appropriate scale of the sign plan. M & I Bank is seeking Conditional Use Permit and Final Plat approval to construct a bank facility at the corner of CSAH 75 and CSAH 39. The subject M & I site seeking approval with this application is one (1) acre in size and is zoned PZ-M, Performance Mixed District. This site is part of a previously approved multi-tenant shopping center development called Broadway Market. At time of approval in August of 2006, the submitted materials indicated that the subject commercial site would be subdivided at a future date. The applicant is proposing a 4,557 square foot bank building on the northwest corner of the Broadway Market development. This application requires conditional use permits for a drive through lane and to allow a bank facility in the PZ-M District. In addition, the applicant is seeking final plat approval, as preliminary approval was granted with the initial Broadway Market application in 2006. ANALYSIS The subject site is located within the existing Broadway Market shopping center on the northeast corner of CSAH 75 and CSAH 39. Comprehensive Plan. Monticello's 2008 Comprehensive Plan currently guides this site's land use as Places to Shop. Zoning. The purpose of the PZ-M District is to provide a land use transition between high density residential land uses and low intensity business land uses, as well as the intermixing of each such land use. The proposed bank facility application satisfies the intention of the zoning district. Land uses which have no storage of merchandise and are service oriented (bank facilities) are allowed by Conditional Use Permit, provided that: • When abutting R-1, R-2, R-3, or PZR district, a buffer area with screening and landscaping in compliance with Chapter 3, Section 2 [G], shall be erected. Staff Comment: The adjacent land uses are not residential in nature. Final Plat. The applicant has requested final plat approval in conjunction with this application. Final plat approvals are subject to Council decision. A copy of the proposed fmal plat has been included in the supporting data for reference. The subject M & I site is platted as Lot 1, Block 1 of River View Square Second Addition. Lot 1, Block 1 is one (1) acre in size and located on the southwest side of Hart Boulevard. The remaining acreage of the Broadway Market development is now platted as Lot 2, Block 1 of River View Square Second Addition. City Council Agenda - 09/22/08 Access and Circulation. Access to the bank site is provided via internal parking lot access with adjoining commercial uses. Entrance into the Broadway Market development is from CSAH 39, and more specifically Hart Boulevard. As a condition of approval, carried over from the Broadway Market approval conditions, the owners of the M&I Bank and Broadway Market will be required to execute across-parking and access agreement for the property. A draft of across-easement for this purpose had been prepared by the applicant and is included as supporting data. Internal drive lanes throughout the parking lot are a minimum of twenty four (24) feet in width; wide enough for two (2) lanes of traffic. The drive through lane, located at the northwestern edge of the site measures twelve (12) feet wide at its narrowest. Pedestrian access through the site is provided by hardscaped plaza surface adjacent to the building. No sidewalk connections have been shown. A trail connection has been provided for as part of the previous Broadway Market approval. Lot Requirements and Setbacks. Setback requirements are based upon the zoning requirements of the district for which the project would be zoned if conventional zoning was applied as described in Chapter 3, Section 3, of the Ordinance. The following chart demonstrates the applicable performance requirements of the B-3 Highway Business, as well as what is proposed for the site: Required Proposed Compliance Minimum Lot 12,000 s.f. 43,692 s.f. Compliant Area Maximum 2 stories 1 story Compliant Buildin Hei t Lot Width 80 feet 260 feet Compliant Front Yard Setback 30 feet 83 feet Compliant (Hart Blvd.) Rear Yard Setback 30 feet 101 feet Compliant Southwest Side Yard Setback 30 feet 34 feet Compliant CSAH 39) Side Yard Setback 10 feet 53 feet Compliant Southeast Drive Through Lane. The applicant is proposing a drive through in the northwest side of the site, adjacent to CSAH 39. As proposed, the design provides a 12 foot wide drive lane with approximately 140 feet of stacking space. The submitted application materials indicate accommodations for four bank-teller bays, with one fourteen (14) foot drive lane open for pass-through circulation. With the driveway length provided, the drive through would provide stacking space for up to twelve (12) vehicles at peak periods. The site plan illustrates signage directing vehicles to the drive through banking and ATM services. Drive through bank buildings are allowed by Conditional Use Permit. The Zoning Ordinance contains the following requirements for such uses: 2 City Council Agenda - 09/22/08 • The architectural appearance and functional plan of the building and site shall not be so dissimilar to the existing buildings or area as to cause impairment in property values or constitute a blighting influence within a reasonable distance of lot. Staff Comment: The building elevations indicate a four (4) sided architectural treatment which are cohesive with surrounding buildings. • At the boundaries of a residential district a strip of not less than five 5 feet shall be landscaped and screened in compliance with Chapter 3 Section 2 G of this ordinance. Staff Comment: The adjacent land uses are not residential in nature. • Each light standard island and all islands in the parking lot landscaped or covered. Staff Comment: The applicant does not indicate any light standard islands specifically, but the perimeter and space adjacent to the building is being landscaped or sodded. • Parking areas shall be screened from view of abutting residential districts in compliance with Chapter 3 Section 2 G of this ordinance. Staff Comment.• The adjacent land uses are not residential in nature. • Parking areas and driveways shall be curbed with continuous curb not less than six 6 inches high above the parking lot or driveway grade. Staff Comment: The parking areas and driveways are specified with a continuous curb and gutter. • Vehicular access points shall be limited shall create a minimum of conflict with through traffic movements shall comply with Chapter 3 Section 5 of this ordinance and shall be subject to the approval of the City Engineer. Staff Comment: Access points and circulation comply with Ordinance standards, and vehicular conflicts appear to be minimized. • All lighting shall be hooded and so directed that the light source is not visible from the public right of way or from an abutting residence and shall be in compliance with Chapter 3 Section 2 H of this ordinance. Staff Comment: According to the photometric, all site lighting not associated with the building is tilted 1 S degrees below horizontal position. • The entire area shall have a drainage system which is subject to the approval of the City Engineer. The City Engineer's report is included for reference. The comments are primarily detail and follow-up requirements. No design or layout changes are required. Parking. The applicant is proposing a bank facility, and has been reviewed as a "service establishment." The following chart demonstrates the minimum number of parking stalls required for the site: Required Proposed Tenant Area (90%) Re uirement Stalls Stalls 1 space/200 Bank 4,557 s.f. 4,101.3 s.f. s.f. of floor 21 stalls 31 stalls area The site plan illustrates thirty one (31) parking stalls for the bank facility, including four (4) parking stalls located west of the southwestern dividing median. The proposed project exceeds the required parking stalls for this type of use. City Council Agenda - 09/22/08 The Zoning Ordinance requires that each parking space be not less than nine (9) feet wide by twenty (20) feet in length. An exception is allowed for up to twenty five (25%) percent of the required parking spaces to be not less than seven and one half (7 %) feet in width by not less than sixteen (16) feet in length when served adequately by access aisles. These compact parking stall should be marked as such. The proposed application indicates four (4) parking stalls that measure eight (8) feet in width by twenty (20) feet in length. These parking stalls are acceptable, but must be marked as compact parking. ADA compliance requires a parking lot of this size to provide two (2) accessible parking stalls, of which one (1) must be van accessible. The submitted plan indicates two (2) ADA parking stalls, one measuring eight (8) feet in width and the other seven (7) feet in width with an eight (8) foot van aisle. These ADA parking stalls should meet Zoning Ordinance minimum standards for non-compact parking requirements and must be adjusted. As noted in the access comments above, the Broadway Market project includes a joint parking and access agreement between this parcel and the planned retail center. The parking on the site is more than adequate to meet the requirements, particularly since the pad site to be occupied by the bank was considered a potential restaurant location which was considered when planning for parking supply on the property. Lighting. A lighting photometric plan for the site, excluding building lighting, has been submitted for the proposal. The photometric does indicate readings exceeding one (1) footcandle at the front and southwest side yard property lines. These property lines are internal to the Broadway Market development, thus they are acceptable. Signage. The applicant has submitted a signage plan, detailing proposed signs for the bank facility. Based on staff calculations, the maximum allowable square footage of sign area is one hundred (100) square feet. However, the applicant has presented a superior sign package under the conditional use permit, which allows for some flexibility to accommodate the slight overage, at 107 square feet, total. The following signs are proposed: Number Number Size Si n T e Allowed Size Allowed Pro osed Pro osed Com fiance Directional No larger Sign A -Two N/A than ten (10) 1 10 s.f. Compliant Sided s.f. Directional No larger Sign B -One N/A than ten (10) 1 10 s.f. Compliant Sided s.f. Informational No larger ADA Parking N/A than ten (10) 2 1.78 s.f. Compliant Accessible s.f. Si Informational No larger Do Not Enter N/A than ten (10) 2 1.78 s.f. Compliant Si s.f. Informational N/A No larger 5 10 s.f. Compliant Drive Throu than ten (10) 4 City Council Agenda - 09/22/08 s.f. Freestanding 47 s.f. of sign Monument 1 1 face Si * h undred One Building Wall (100) s.f. 3 50 s.f. total Compliant Si * 1 Window Wall 5 10 s.f. total Si * *Maximum allowable square footage of sign area per lot shall not exceed the sum of one (1) square foot per front foot of the building, plus one (1) square foot for each front foot of lot not occupied by a building, up to one hundred (100) square feet. Screening and Landscaping. Commercial sites require a minimum of one (1) tree per 1,000 s.f. of gross building floor area or one (1) tree per fifty (50) lineal feet of site perimeter, whichever is greater. For this proposed project, the lineal site perimeter measurement was utilized, which equaled seventeen (17) overstory trees. The submitted landscape plan indicates seventeen (17) overstory trees, with sixty five (65%) percent deciduous and thirty five (35%) coniferous which complies with Ordinance. The size requirement of said overstory trees also complies with Ordinance standards. As a note on overall landscaping, staff would recommend irrigation of all boulevard areas. Building Materials. The submitted application materials indicate that all four (4) exterior elevations will be treated with the same degree of architectural integrity. Building materials include modular face brick, stone caps and panels, glass, concrete slate roofing tiles and manufactured cut stone. The application also includes illustrative building elevations and photographs of existing similar M & I bank buildings. Each building elevation appears to contain a balanced mixture of the aforementioned building materials. The rear elevation of the building does front on the well traveled CSAH 39, but due to the balanced mix of architectural treatments the otherwise "back" side of the building is aesthetically pleasing. Grading, Drainage, and Utilities. The City Engineer and consulting engineer from WSB have reviewed the grading and drainage plans, as well as the utility plans for the project. As noted above, their comments do not require changes to the overall site layout or use, relating instead to detail and plan set standards, as well as follow-up requirements of the project's construction. Copies of the engineering comments are included with this packet. B. ALTERNATIVE ACTIONS The Planning Commission recommends alternative 1 below. Decision 1. Regarding the request for a Conditional Use Permit to allow a bank in the Performance Zone Mixed District (PZ-M), a Conditional Use Permit for a drive through lane and Final Plat approval, the City has the following options: Motion to approve the request for Conditional Use Permits and Final Plat and Development Contract approval, based on a finding that the drive through lane and City Council Agenda - 09/22/08 proposed use are consistent with the intent of the PZ-M District and underlying B-3 District, as well as the requirements of the Broadway Market approval, subject to the conditions outlined in Exhibit P. C D. 2. Motion to deny the request for Conditional Use Permits and Final Plat and Development Contract approval, based on a fording that the drive through land and proposed use does not meet the requirements for Conditional Use Permits and are not consistent with the intent of the PZ-M District and underlying B-3 District. STAFF RECONIMENDATION M & I Bank is requesting Conditional Use Permits and Final Plat approval. Conditional Use Permits requested include a drive through lane and to allow a bank facility where the requested zoning is PZ-M Performance Mixed District. The drive through lane and bank facility use generally meet the requirements for the requested Conditional Use Permits and staff recommends approval. Regarding the request for Final Plat and Development Contract approval, the overall site plan appears to be consistent with the requirements of the respected district and the plat is consistent with subdivision regulations. SUPPORTING DATA Exhibit A: Final Plat Exhibit B: Civil Title Sheet Exhibit C: Site Demolition Plan Exhibit D: Site Geometric and Paving Plan Exhibit E: Grading and Erosion Control Plan Exhibit F: Utility Plan Exhibit G: Civil Detail Sheet Exhibit H: Stormwater Pollution Prevention Plan Exhibit I: Landscape Plan Exhibit J: Floor Plan Exhibit K: Exterior Elevations Exhibit L: Existing M & I Photographs Exhibit M: Illustrative Exterior Elevations Exhibit N: Photometric Site Plan Exhibit O: City Engineers Memo Exhibit P: Draft Cross-easement Agreement Exhibit Q: Broadway Market Site Plan Exhibit R: Development Contract Exhibit Z: Conditions of Approval 6 City Council Agenda - 09/22/08 EXHIBIT Z Conditions of Approval M & I Bank Conditional Use Permits and Final Plat Recommended Staff Conditions agreed to by Applicant and adopted by Planning Commission: 1. The applicants execute across-parking and access agreement with the Broadway Market property owners to ensure proper access and shared parking. 2. 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M & I BANK 6xxMTM1E NOT FOR Fax (763) 525-1666 O ~ N ~ ~ ~ . ~ ~ ~y-g ~ ~ MONTICELLO ° ~ `~ °A www.clark-eng.com ENOINEERINO CORPORATION f s~ MONTICELLO, MINNESOTA an 7/25/08 xEC.x°. N457 -~ G~ . \\\~ \ \ 9 ~ C~\~~ / \~ ~~S~ ~~ ~ ~ ~~G~~ c~~~j G i ~= \ ~ '~. ~ ~•~~ ~\ ~~`- 9~ \ i T \ ~ ~ ~~' \ / f \ /`~ x/ / ~ ` ~\\ \ / ;t ~ T;~~ ,~ ~~'.5 ~ - - \ -.., \°~ +- / ~ cu N ` /~ / lH~ ~' G ~,9R a ~ y~ ~ ~ a `9y 6 2 ~.~ F~8 +~q_ ~ Ugh ~~~ q - \ W~~ f~~y k'~ , 9Q Q ~~ >~ L~~LO ~s >?~ O ~ ~ ~ ~~ ~ S 2`2~ Cl 2 ~~~s~' ~S , \~ \'~. ~ ~~`~2 s~, ~,~~ Ado ~ Z ~ ~ ~? o `\~\`` L' \-~ \ 6'co ~ ~~ , ~\ '. ~ ~, .\ ., ` .. ,. .\~,, ,~ .. ~~ \~ a ,~~. ~ ~~ \~ ~' boo ~ ,.. ~, _ ,, .~ ~~ , ~ X40 ``\ `,~I u .\ \ , .~ \ `\ \ ~~ ~\ ~ \\ ~ ~`r.,\ //~j~`~J • \~ "w~'~ ~~ T~ "~ ~~~~ y ,~\ \ `\ /\ ~ \ \\.` `\ ~ O ~, \, ~, ,. ~_,,~, .\ F. O. ~ ~"O0.7 ~ \~ Z fir-' •` \ ~9 ~; `rip \~ C l7 ` ~ ~~ •' •. i ~ ••'• \~ ` ~•. 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C1't9 ~ , ~~ .~ ~ ~ ~) ~.a 'i n1~ :pl R} ~ ~ ~ ~ ~ ~ ~V / ~~ \ Cry ~z° '~ \ f, hl C~~ ~, 3~ i"~ ~ ~ ~ m O ~ ~ ~ o ® o ~ I ~ Q ~ ~ ~ N ~N ~ ~~ ~ Gq ~ "~ ~ ~ ~ ~ ~ 88 ~ ~~ ~~~ ~~ ~ ~ ~ ~ ~ ~ ~ ~ ~~ ~ ~~~~ ~ ~ ~ ~ o s ~ ~ ~~ ~ ~ ~o ~ ~ g ^ ~~ ~ ~ 3 ~ G 3~ ~ ~ ~ SHEET TITLE GRADING AND EROSION CONTROL PLAN i wmrwc~oarv nwr Tla nw+, svccnunox, a war w.oa.„~~~,^~ uxs ~ 62, ~i,« Drive North //''~~ ~ l J ~^ o ~ ou m \p \ g ~ ~ ~ A " m e ~ g o ~ ~ ~ PROJECT M & I BANK ~~~~~~~ ,~ NOT FOR Minneapolis, MN 55422 (763) 545-9196 6 ~ o N ~ ,~ 6 www Clark) en scom ~ N MONTICELLO ,.,~ a g MONTICELLO, MINNESOTA ~~ Ti„Toe a. ~. 4,z5, ENGINEERING CORPORATroN ~~~ ~ ~~~ ~~~ ~+ E BAS ~~~ ~g ~~ ~. ~~ ~~~ ~~~ ~~ p$ ~~ ~~ ~~ ~~ ~~ ~€ ~~ ~~ ~~ a~ ~ . ~..~~ Js~~. ~~.- O~~v ~~~. ~^~ ~ / y,, ~~ ~- ~~~ ~, o ~ ~~ ~~ c~ G ij ~ - ~~C~ ~<< V ~ C') R1 ~ i~ "I` Q ~ ~,~,,, \ -tom U k ~~ ~ \ m Cp I m /» /- ~~~ ~~ -~' S WM ~ ~~ .\ ,\ ,\ ~m~~ 3~~ ~ s~~~ ~-t ~>~6 ~ ~ ~~~s ~~ ~~~ Q Boa ~ y ~~ s ~ ~ ~~ ~ a ~ Q ~~~~ r ~ ~~A~ ~~ ~ gym- s~s~ ~~~~ ~ ~ ,~ ~ ~ o~~~ .. Z ~ ~ ~ ~ ~ ~, ~ ; Q ~ g~ ~ ~~~ O~ ~~~ 3 A~ F ~ ~ ~~~ ~ ,~'~=icy ~o ~N g~~ ~ ~ , ~ u ~$ ~ ~'~ ~ ~9 ~ ~q ~ ~ fir, $ m c 65 65a ~~;~ ~~ ~ ~~~ ~~~ ~~~ ~ ~~~ ~ ~~ ~~o ~ o ~ ~ ~~ ~~ o~ ~ ~~ ~ a e ~~ ~ ~~~ ~~~ ~ ~ ~ ~ ~ ~~ ~ ~~~~ z ° ~ ~ ; ~~~~ ; ~~~ 3~ ~~ ~~ ~~ p~~o ~~- ~ ao ~~ ~~~ ~~ ~ ~~ ~ ~ a a =~ ~ ~ ~~ ~ - m sn[rf Wile UTILITY PLAN i xumr come rna ms niw. accccnun°x. °^ xoam TM ^ ~°^~° ~ °r °^ °^~^'^ °~°' °^ ~° ~°` r^vsaww+. uiowru ~^ou u~~ 621 Lilac Drive North 55422 ~ o~ ~ i ~ ~ m m ~ o ~ ~ ~ F aaaccr M & I BANK ~~`~I'•"'"'~ ~( ~T FnQ (763)0545 ~9M96 666 ~ raunxrc: s , Fox (763) 525-, w l k- ~ ~ MONTICELLO ttrm an ~ ww .c ar eng.com ~m MONTICELLO, MINNESOTA wrz 7/2s/0e w 41 zs] ~wa,~eeme coerort~rroe i~t~{~asggL~~# ;~E}~t~ ri i 'i' L ie v:R i I ~~R ~~~~ ~~ ,SID 5e~4~~~td4Ad t.,mlj ~I~~ ~ ,~II'~ ~p~ 5f_ ~ ~ ~ ~ E ~R ~, B41'~ 6 ~~ ~a a + ~ R~,€ i a I ~6 t~rx., _~ ~ ~ R ~~ E3 S ~ ~ $~ ~~~ ~{~'~~ ~ ~,~I~i!}'-'j'ai d ~I 9 ~ ~ \ ~ ~ I ~~~--- ~ I;r ~~f f&~s I a ~ ( ~_ t ~~~' s~ i ~ I a t~ f i b i t +: d{ I I s~~ ~ ~ d d 'R$ d e ~ ~ ~ ~4 . ~ ~ E $iN ~$ I } S~y A ~ ~ ~~ ~ dad ~~~ aim d~ ~'- ~ ~ ~ ~ ad. ~) t8 ; s_. _ a a ~~ ~ 0~;9 o ~~ E• nli •i3 I i od. q I.. / f ~ I~R ~~e~ ~~w n LI. ~ 4~ I 5 ~y " ,. 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B 3~ ~ ~ 3~ g ~°S ~ '~ ~'~~~ s ~S a . s' $ ~~ ~ ~ ~ ~ a ~~ ;~ ~~ ~ ~ s ~ ° ~ $ ' ~ o ~ a ~ S F ~ ~ g g~ f: R ~ R' R ~ $ 3 e ; 8 ~°g 3 f! a ~ °,N '$' o g t-" 3 R' F S= ~~ ~ ~ m ~~ ~~ ~ $ o .~ ~ § o ~ ~ ~ ~ ~ ~ $ 3 ~ >a ~ ~ ,. ~~ ~~ ~ s$ ~.~ ~ ~~ ~a ~ a, s ~ a ~ § a ~ ~ $ ~~: ~ a ~~~. ~~ 3g ~~ ~'~ E ~~ ~.~~~ R ~. s ~~ ~~ s $ c R i} ~~n ~ ,\ ~, m 0 0 0 N +7 m I T I ~ 0 ~~o~~ N ~ ~ ~ ~ ~ ~ !C s g II g N O S a 33 ~ '^ i SHEET TITLE STORMWATER POLLUTION PREVENTION PLAN ~`^~`"'"%' ~T ^~""""`~""""°"' °" "`°°"` I w oe~ressaua~r urc~u u°xou ~~ 21 Lilac Orivc Narth o ~ ~o ~ ~ f m F~ ~° PRQIECT M I BANK ~~~~~~^' (763)0545-9M9655a22 o ~, ~ m "~ m ~ y ~ O~ "x~.~r. NO-FOR Fax. (763) 525-1666 www clark-en com ~ H MONTICELLO ,„~„"~ I . g. ENOINEERIN~ CORPORATroN ~~ MONTICELLO, MINNESOTA arE ,i:sloe „,. „2„ u . u g~p R- ~ ~~ ~ ~ R 3°8 ~g s ~ 2 ~ z ~a ~ ~ ~~~ 3. .~ g ~ ~ ~ •Z a Q I a ~ ~ ~ ~~~ i = 3 s' ~ ~ ~ g~ $ a ~ s g ~ ~ 8. 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August 27, 2008 Infrastructure ~ Engineering ~ Planning ~ Construction Mr. Ryan Bluhm, PE Clark Engineering Corp. 621 Lilac Drive N. Minneapolis, MN 55422 Re: M&I Bank -Preliminary Construction Plan Review City of Monticello Planning No. 2008-024 WSB Project No. 1627-97 Dear Mr. Bluhm: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 541-4800 Fax: 763 541-1700 We have reviewed the preliminary construction plans dated August 4, 2008, for the above-referenced project and offer the following comments: Final Plat Revise the side yard drainage and utility easement to be 6 ft. wide. It is noted as 5 ft. on the plat detail. • Sheet C1-Site Demolition Plan 1. Remove the 15-foot temporary drainage and utility easement, it should have expired. Show the existing permanent drainage and utility easement along CSAH 39. 2. A separate easement document for the existing pathway along CSAH 39 has been recorded. 3. Change the note indicating existing sidewalk to existing pathway. 4. Was the overhead electric line moved to be within the existing drainage and utility easement? Please revise plans to indicate this. 5. Please check with the County if the inlet protection type shown on the plan is acceptable to them. 6. The culvert to the removed at the north west corner of the site should be blown with sand and a concrete bulkhead installed. It is assumed that the ditch will be filled-in in this area. A CEC 2008 Firm of the Year K:101 62 7-9 71AdminlDocsILTR-rbluhm 082708.doc Mr. Ryan Bluhm, PE August 27, 2008 Page 2 • Sheet C2 -Site Geometric and Paving Plan The existing retaining wall appears to be within the drainage and utility easement. Verify with the County if this is acceptable. It appears that the power pole may be in conflict. 2. Label the width of the bypass lane for the drive-thru. Stripe the area where vehicles will enter the drive-thru closest to the building.. 4. Provide truck turning movement drawings to ensure these vehicles can circulate through the site. Sheet C3 -Grading and Erosion Control Plan Show contours along CSAH 39 along the trail. Sheet C4 -Site Utility Plan 1. The City Fire Chief recommends adding a hydrant at the northwest corner of the site. In addition, it is assumed that the building will be sprinkled. 2. HDPE pipe is acceptable for the storm sewer system within the site. 3. A utility excavation permit must be obtained from the Public Works department prior to commencement of utility connections. 4. Provide an as-built plan once construction is complete. Please provide a written response addressing the comments above. Final construction plans will need to be submitted, reviewed, and approved prior to building permit approval. In addition, the fmal plat must be recorded prior to building permit approval. Please give me a call at 763-287-7162 if you have any questions or comments regarding this letter. Thank you. Sincerely, WSB & Associates, Inc. Shibani K. Bisson, PE Project Manager cc: Bruce Westby, City of Monticello John Simola, City of Monticello Angela Schumann, City of Monticello Steve Grittman, NAC lh K:101 62 7-9 71AdminlDocsILTR-rbluhm 082708.doc August 26, 2008 Mr. Ryan Bluhm, P.E. Clark Engineering Corporation 621 Lilac Drive N. Minneapolis, MN 55422 Re: M&I Bank Plan Review City of Monticello Project No. 2008-024 Dear Mr. Bluhm: The Engineering Department of the City of Monticello has reviewed your civil plans dated August 4, 2008 for the above referenced project and offers the following comments: General Notes 1. Provide all drainage computations to the City. Plan Sheet CO 1. Revise Riverview Drive and The Great River Road to County Road 39 in Vicinity Map. Plan Sheet C1 1. Revise note #7 in Keyed Notes to direct the contractor to remove as much of the existing storm sewer in the northwest corner of the site as possible without impacting the pathway, and to construct a concrete bulkhead inside the manhole. See WSB's review comment #6 and modify accordingly. 2. Add "Excavation" to the list of required permits shown in note #2 of the Demolition and Clearing Notes. Plan Sheet C2 1. Revise radii dimensions for parking island at south end of site. Plan Sheet C3 1. Revise note #5 of the General Grading Notes to direct the contractor to obtain aRight-of- Way Permit from the Wright County Highway Department whenever working in the County Right-of--Way. There are no Mn/DOT roadways adjacent to this development. 2. Revise top and bottom proposed wall elevations to 9XX.X instead of 8XX.X feet. Monticello City Hall, 505 Walnut Street, Suite 1, Monticello, MN 55362-$831 (763) 295-2711 Fax (763) 295-4404 Office of Public Works, 909 Golf Course Road, Monticello, Y1ti 55362 (763) 295-3170 Fax (763) 271.-3272 Department of Motor Vehicles. 119 3rd Street East, i~lon.ticello, Mai 55362 (763) 295-2712 Fax (763) 271-3239 MONTICELLO Ryan Bluhm August 26, 2008 Page 2 Plan Sheet C4 1. Add fire hydrant per direction of the Fire Marshall. The City's Engineering Consultant, WSB and Associates, has also reviewed the plans and has provided additional comments. The City's Fire Chief can be reached at 763-295-4111. Please call me at 763-27I-3236 should you have any questions regarding any of the comments above. Sincerely, CITY OF MONTICELLO !~ ~'`- ----~ Bruce Westby, P.E. City Engineer C: John Simola, Public Works Director Angela Schumann, Community Development Coordinator Steve Grittman, Northwest Associated Consultants, Inc. Marc Simpson, Monticello Fire Marshall Shibani Bisson, WSB and Associates, Inc. Project File • Draft Dated 8/12/2008 RECIPROCAL EASEMENT AGREEMENT AND DECLARATION OF USE RESTRICTIONS This Reciprocal Easement Agreement and Declaration of Use Restrictions ("Agreement") is made this day of , 2008, by and between Broadway Market Investors, LLC, a limited liability company under the laws of Minnesota, its successors and assigns (collectively "Broadway Market") and M&I Marshall & Ilsley Bank, a Wisconsin state chartered bank, its successors and assigns (collectively "M&I Bank") RECITALS: A. Broadway Market is the fee owner of Real Property located in Wright County, Minnesota, legally described as follows: Lot 2, Block 1, River View Square Second Addition according to the recorded plat thereof (hereinafter referred to as "Lot 2"). B. M&I Bank is the fee owner of Real Property in Wright County, Minnesota, legally described as follows: Lot 1, Block 1, River View Square Second Addition according to the recorded plat thereof (hereinafter referred to as "Lot 1 "). C. Broadway Market and M&I Bank have agreed to grant the non-exclusive Easements for driveway, access and shared parking purposes over and across Lot 1 and Lot 2 hereinafter granted and described, upon and subject to the terms and conditions of this A Bement. Broadwa Market and M&I Bank are enterin into this A Bement for the ose ~' Y g ~' p~ BroadwayMarketVVl&IBankReciprocalEaseAgmt-Clean 1 of stating their agreement concerning the grant and conveyance of the non-exclusive Easements ccess and shared arkin oses hereinafter described for the oses stated for driveway, a p g purp p~'p herein for the benefit of Lot 1 and Lot 2 (hereinafter collectively referred to as the "Lots"). D. Broadway Market has agreed to impose upon and subject Lot 2 to the use restrictions established by paragraph 6 of this Agreement and is executing this Agreement for that purpose. NOW, THEREFORE, in consideration of the foregoing Recitals and the terms, covenants and conditions of this Agreement, Broadway Market and M&I Bank agree as follows: 1. GRANT OF EASEMENTS. a.. Easements for Benefit of Lot 1. Broadway Market hereby imposes upon and burdens Lot 2 with a perpetual and non-exclusive easement for driveway, ingress, egress and access purposes which is hereb anted for the benefit of Lot 1 (the "Lot 2 Driveway Easement") over and across Y ~' only those parts of Lot 2 that are to be improved with bituminous, concrete or other hard surfaced driveways or drive aisles as depicted in the site plan attached hereto as Exhibit A or are in the future improved with such driveways or drive aisles designed for providing ingress, egress and access of motor vehicles across Lot 2 (such driveways or drive aisles and those referred. to in the first paragraph of paragraph l.b., below, are herein collectively referred to as the "Driveways"). The Lot 2 Driveway Easement is granted for the sole purpose of providing ingress, egress and access of motor vehicles across Lot 2 to and from Hart Boulevard. The Driveways include curb cuts and apron drives between curb cuts that are located on Lot 2. Broadway Market hereby imposes upon and burdens Lot 2 with a perpetual and nonexclusive easement for parking purposes which is hereby granted for the benefit of BroadwayMarketUVl&IBankReciprocalEaseAgmt-Clean 2 Lot 1 (the "Lot 2 Parking Easement") over and across only those parts of Lot 2 that are to be im roved with bituminous concrete or other hard surfaced areas deli ed for motor p ~ 1~ vehicle parking or are in the future improved with such motor vehicle parking areas. Such parking areas and the Parking Areas referred to in the second paragraph of paragraph l .b., below, are herein collectively referred to as the "Parking Areas". The Lot 2 Driveway Easement and the Lot 2 Parking Easement are herein collectively referred to as the "Lot 2 Easements". The Lot 2 Easements are granted and established solely for the benefit of Lot 1, but are nonexclusive and are to be shared and used in common with Lot 2 and all owners, tenants, occupants, invitees and users of Lot 2. The Lot 2 Easements are also subject to any easements and rights granted to or established for the benefit of Lot 2, Block 1, River View Square, by that certain Reciprocal Easement Agreement recorded as Wright County Recorder Document No. A 1027578. The Lot 2 Easements are also subject to all easements of record as of the date of this Agreement and any easements dedicated in the recorded plat of River View Square Second Addition. The Lot 2 Easements shall run with the title to Lot 2 and bind all persons who now or hereafter have any right, title or interest in Lot 2, their successors, assigns and mortgagees, and shall inure to the benefit of all persons who now or hereafter have any right, title or interest in Lot 1 and their respective successors, assigns and mortgagees. The rights of M&I Bank and its successors and assigns in and to the Lot 2 Easements shall be as set forth in this Agreement. b. Easements for Benefit of Lot 2. M&I Bank hereby imposes upon and burdens Lot 1 with a perpetual and non- exclusive easement for driveway, ingress, egress and access purposes which is hereby granted for the benefit of Lot 2 (the "Lot 1 Driveway Easement") over and across only BroadwayMarketU~I&IBankRecipmcalEaseAgmt-Clean 3 those parts of Lot 1 that are to be improved with bituminous, concrete or other hard s d icted in the site lan attached hereto as Exhibit surfaced drlveways or dnve aisles a ep p A or are in the future improved with such driveways or drive aisles designed for providing ingress, egress and access of motor vehicles across Lot 1 (such driveways or drive aisles and those referred to in the first paragraph of paragraph l.a., above, are herein collectively referred to as the "Driveways"). The Lot 1 Driveway Easement is granted for the sole purpose of providing ingress, egress and access of motor vehicles across Lot 1 to and from Hart Boulevard. The Driveways include curb cuts and apron drives between curb cuts that are located on Lot 1. M&I Bank hereby imposes upon and burdens Lot 1 with a perpetual and nonexclusive easement for parking purposes which is hereby granted for the benefit of Lot 2 (the "Lot 1 Parking Easement") over and across only those parts of Lot 1 that are to be im roved with bituminous, concrete or other hard. surfaced areas designed for motor p vehicle parking or are in the future improved with such motor vehicle parking areas. Such parking areas and the Parking Areas referred to in the second paragraph of paragraph l.a., above, are herein collectively referred to as the "Parking Areas". The Lot 1 Driveway Easement and the Lot 1 Parking Easement are herein collectively referred to as the "Lot 1 Easements". The Lot 1 Easements are granted and established solely for the benefit of Lot 2, but are nonexclusive and are to be shared and used in common with Lot 1 and all owners, tenants, occupants, invitees and users of Lot 1. The Lot 1 Easements are also subject to any easements and rights granted to or established for the benefit of Lot 2, Block 1, River View Square, by that certain Reciprocal Easement Agreement recorded as Wright County Recorder Document No. A 1027578. The Lot 1 Easements are also subject to all easements of record as of the date BroadwayMarketuVl&IBankReciprocalEaseAgmt-Clean 4 of this Agreement and any easements dedicated in the recorded plat of River View Square Second Addition. The Lot 1 Easements shall run with the title to Lot 1 and bind all persons who now or hereafter have any right, title or interest in Lot 1, their successors, assigns and mortgagees, and shall inure to the benefit of all persons who now or hereafter have any right, title or interest in Lot 2 and their respective successors, assigns and mortgagees. The rights of Broadway Market and its successors and assigns in and to the Lot 1 Easement shall be as set forth in this Agreement, The Lot 1 Easements and the Lot 2 Easements are herein. collectively referred to as the "Easements". 2. USE, EFFECT AND ENFORCEMENT OF EASEMENTS. The Easements are appurtenant to Lot 1 and Lot 2 and may not be transferred, assigned or encumbered except as an appurtenance to such Lots. Upon a conveyance of all or any part of the title to Lot 1 or Lot 2, the • Grantee b acc tin such conve ance shall be bound b the terms and conditions of this Y ~ g Y ~ Y Agreement. The Easements are nonexclusive Easements for the benefit of Lot 1 and Lot 2 for driveway, ingress, egress, access and motor vehicle parking purposes only and may be used for such purposes by the owner(s) of Lot 1 and Lot 2 and their respective tenants, .invitees, users, successors and assigns, in common with the owners, successors and assigns of Lot 1 and Lot 2 and their respective tenants, invitees and users. The Easements are private Easements established solely for the benefit of Lot 1 and Lot 2, and no provision of this Agreement shall be interpreted as a grant of any part of Lot 1 or Lot 2 for a public use. Broadway Market and M&I Bank each hereby retain, acknowledge and agree that each is entitled to retain the right to adopt and enforce reasonable regulations and restrictions regulating vehicular traffic and parking on Lot 1 and Lot 2, respectively, including directional arrows, traffic signs .and commercially reasonable parking restrictions and that such reasonable regulations and restrictions shall be BroadwayMarket~M&IBankReciprocalEaseAgmt-Clean 5 observed by all of the parties entitled to the use and benefit of the Lot 1 Easements and the Lot 2 11 com 1 with an Easements, respectively, provided such regulations and restrictions sha p y y governmental ordinance, regulation or restriction applicable thereto, including those contained in any Conditional Use Permit or Development Contract, and shall not otherwise materially impair the use of the Easements for the purposes stated herein. Broadway Market and M&I Bank each hereby retain, acknowledge and agree that each is entitled to retain the right to further subdivide, develop or improve Lot 1 and Lot 2, and that each lot or parcel into which Lot 1 or Lot 2 is subdivided and each building constructed on Lot 1 or Lot 2 shall have the right to use the Easements in accordance with the terms and conditions of this Agreement. Broadway Market and M&I Bank further agree that each retains the right to construct, re-construct, alter or modify the Driveways and Parking Areas located on Lot 1 and Lot 2 from time to time in the reasonable discretion of Broadway Market or M&I Bank, as the case ma be as necess for the develo merit redevelo merit or improvement of Lot 1 and Lot Y ~ ~'Y p ~ p 2. Any such subdivision, development, construction, re-construction, alteration or modification shall not materially interfere with or impair the access to and from Hart Boulevard as depicted in Exhibit A attached hereto, reduce the number of available vehicle parking stalls below the number depicted in Exhibit A or result in noncompliance with any governmental ordinance, regulation or restriction applicable thereto, including those contained in any Conditional Use Permit or Development Contract, and shall not otherwise materially impair the use of the Easements for the purposes stated herein.. No fence, barrier, excavation or other obstruction that would unreasonably obstruct or interfere with the passage or parking of vehicles for the purposes stated in this Agreement shall be erected or permitted within the Easements; except as necessary for controlling normal traffic flows, and as necessary, on a temporary basis, for construction purposes, and then only to such BmadwayMarketUbl&IBankReciprocalEaseAgmt-Clean 6 extent as to cause the least interference reasonably possible with the use of the Easements for the uses and purposes stated herein. Broadway Market and M&I Bank agree, on behalf of themselves and their respective successors and assigns, that the rights and obligations of Broadway Market and M&I Bank and all subsequent owners of Lot 1 and Lot 2 may be enforced by an action in law or in equity, and that equitable remedies, including injunctive relief, shall be available to enforce obligations arising under this Agreement. The prevailing party in any litigation to enforce rights or obligations arising under this Agreement shall be entitled to recover its reasonable attorney's fees, costs and disbursements. Failure on any one occasion by any party to enforce rights created under this Agreement shall in no event be deemed a waiver of the right to do so thereafter. Upon the transfer or conveyance of all right, title and interest in Lot 1 or Lot 2, as the case maybe, the transferor(s) and their successors and assigns shall be released from any and all liabilities and obli ations arisin under this A Bement from and after the date of such transfer or conve ance g g ~' Y and shall not be made a party to any proceeding enforcing rights or liabilities under this Agreement, except those which arose prior to the date of the transfer or conveyance. 3. DURATION. The Easements are perpetual in duration and the rights and obligations established by this Agreement shall also be perpetual in duration. 4. CONSTRUCTION. REPAIR AND MAINTENANCE. a. Driveway and Parking Improvements on Lot 2. Broadway Market shall be solely responsible for the initial construction, and all costs associated therewith, of the Driveways and Parking Areas improvements to be constructed on Lot 2. Such Driveways and Parking Areas improvements are to be constructed and completed substantially in accordance with Exhibit A hereto or with any BroadwayMarketVvl&IBankReciprocalEaseAgmt-Clean 7 subsequently approved site plan and other plans approved by the City of Monticello for the development and construction of improvements on Lot 2. Broadway Market shall not be required to construct the Driveways and Parking Areas improvements on Lot 2 until such time as Broadway Market has elected, in its sole discretion, to construct the Driveways and Parking Areas on Lot 2. All costs and expenses for the initial construction of Driveways and Parking Areas on Lot 2 shall be paid solely by Broadway Market. In the event Broadway Market completes construction of a building on Lot 2 before M&I Bank constructs a building on Lot 1, Broadway Market shall be entitled to pave all of the common drive aisle running along the property line between Lot 1 and Lot 2 and the seven parking stalls located immediately northwest of the common drive aisle, substantially as depicted in Exhibit A attached hereto, and M&I Bank shall reimburse Broadway Market for the reasonable costs incurred by arket in com letin that art of such avin work located on Lot 1. Broadway M p g p p g b. Driveway and Parking Improvements on Lot 1. M&I Bank shall be solely responsible for the initial construction, and all costs associated therewith, of the Driveways and Parking Areas improvements to be constructed on Lot 1. Such Driveways and Parking Areas improvements are to be constructed and completed substantially in accordance with Exhibit A attached hereto or with any subsequently approved site plan and other plans approved by the City of Monticello for the development and construction of improvements on Lot 1. M&I Bank shall not be required to construct the Driveways and Parking Areas improvements on Lot 1 until such time as M&I Bank has elected, in its sole discretion, to construct the Driveways and Parking Areas on Lot 1. All costs and expenses for the initial construction of Driveways and Parking Areas on Lot 1 shall be paid solely by M&I BroadwayMarket~N1&IBankReciprocalEaseAgmt-Clean g Bank. At such time as M&I Bank constructs a building on Lot 1, M&I Bank shall complete the Driveways and Parking Areas on Lot 1 substantially as depicted in Exhibit A attached hereto, but subject to any modifications to Exhibit A required by the City of Monticello as a condition of approval of construction of a building on Lot 1. c. Maintenance and Repair of Driveways and Parlcin~ Areas. Following the initial construction of Driveways and Parking Areas improvements on Lot 1, M&I Bank shall be responsible and shall arrange for the ongoing and future ' repair, maintenance and replacement of all Driveways and Parking Areas located on Lot 1, including snow and ice removal and sweeping. All costs and expenses incurred by M&I Bank in having such repair, maintenance and replacement work performed or completed are herein collectively referred to as the "Lot 1 Expenses". Until such time as construction of a building has been completed on Lot 2, as evidenced by the issuance of a f cc anc b the . Cit of Monticello M&I Bank shall be solel Certificate o 0 up y y y Y responsible for payment of the Lot 1 Expenses. After construction of a building has been completed on Lot 2, the Lot 1 Expenses shall be allocated between and borne by M&I Bank and Broadway Market, and their respective successors and assigns, as follows: M&I Bank shall pay 67% of the Lot 1 Expenses. Broadway Market shall pay 33% of the Lot 1 Expenses. Following the initial construction of Driveways and Parking Areas improvements on Lot 2, Broadway Market shall be responsible and shall arrange for the ongoing and future repair, maintenance and replacement of all Driveways and Parking Areas located on Lot 2, including snow and ice removal and sweeping. All costs and expenses incurred by Broadway Market in having such repair, maintenance and replacement work erformed or com leted are herein collectively referred to as the "Lot 2 Expenses". Until p P BroadwayMarket~Ivl&IBankReciprocalEaseAgmt-Clean 9 such time as construction of a building has been completed on Lot 1, as evidenced by the issuance of a Certificate of Occupancy by the City of Monticello, Broadway Market shall be solely responsible for payment of the Lot 2 Expenses. After construction of a building has been completed on Lot 1, the Lot 2 Expenses shall be allocated between and borne by Broadway Market and M&I Bank, and their respective successors and assigns, as follows: Broadway Market shall pay 67% of the Lot 2 Expenses. M&I Bank shall pay 33% of the Lot 2 Expenses. Any party incurring costs or expenses that are reimbursable under this paragraph c. shall service notice on the party obligated to pay such reimbursement, including a request for payment of the applicable reimbursement due and copies of paid invoices or statements for the costs or expenses incurred by the party requesting reimbursement. h notice shall be delivered b first class United States mail to the tax a er for Lot 1 Suc y P Y or Lot 2, as the case may be, identified in the real estate tax records for Wright County, Minnesota, addressed to the address to which real estate tax statements are sent by said County, and shall be deemed to have been delivered one (1) business day after having been deposited with the U.S. Postal Service. The reimbursement requested in such notice shall be due and payable no later than thirty (30) days after the date of delivery of such notice and shall bear interest at the rate of eight percent (8%) per year if not paid within such thirty (30) day period. d. Enforcement of Construction, Repair and Maintenance Obligations. The foregoing obligations and provisions regarding the construction, repair, maintenance and replacement of the Driveways and Parking Areas and reimbursement of costs and expenses associated therewith shall run with the title to Lot 1 and Lot 2 and BroadwayMarketVV1&1BankReciprocalEaseAgmt-Clean 10 bind all present and future owners thereof. Each owner of Lot 1 or Lot 2, by accepting a conveyance thereof, whether or not it shall be expressed in such conveyance, covenants and agrees to pay or reimburse the costs of construction, maintenance, repair and replacement described in this paragraph 4. Such agreement to pay or reimburse said costs and expenses shall be a personal obligation of each and every person or persons who are the legal or equitable owners of Lot 1 or Lot 2 at the time the repair, maintenance and replacement costs are incurred, and shall be enforceable by each owner of Lot 1 or Lot 2, as the case may be, to whom reimbursement is due. No provision of this Agreement shall be interpreted to permit or allow Broadway Market or M&I Bank, or their respective successors and assigns, to enter into Lot 1 or Lot 2, as the case maybe, to construct Driveways, Parking Areas or related improvements thereon, with the sole exception of Broadway Market's right to complete construction of seven parking stalls on Lot 1 as stated in sub ara a h 4.a. The obli ations of Broadway Market and M&I Bank p ~' p g to construct, maintain, repair and replace the Driveways and Parking Areas on Lot 1 and Lot 2 shall, however, be enforceable by an action in equity, including injunctive relief, to enforce such obligations. The prevailing party in any litigation to enforce rights or obligations under this paragraph 4 shall be entitled to recover its reasonable attorneys' fees, costs and disbursements. 5. INDEMNIFICATION. Each owner of Lot 1 and Lot 2 (as the case may be) shall be solely responsible for, and shall protect, indemnify, defend and hold the owner(s) of Lot 1 and Lot 2 (as the case may be) harmless from and against, any and all costs, expenses (including, but not limited to, attorneys' fees and court costs), claims, causes of action and liabilities arising in connection with or resulting from such owner's construction, repair, replacement, operation, use and maintenance of any Driveways, Parking Areas or related BroadwayMarket~IVI&IBankReciprocalEaseAgmt-Clean 11 improvements constructed or maintained within the Lot 1 Easements or the Lot 2 Easements (as e includin but not limited to an mechanic's liens asserted in connection the case may b ), g, y therewith. 6. USE RESTRICTIONS. Broadway Market hereby imposes the following use restrictions on Lot 2 for the sole benefit of the fee owner(s) of Lot 1, subject to all of the terms, conditions and limitations stated in this paragraph 6. This use restriction shall run with the title to Lot 2 and bind all persons who now or hereafter have any right, title or interest in Lot 2, their successors, assigns and mortgagees, and shall inure to the benefit of all persons who now or hereafter have any right, title or interest in Lot 1 and their respective successors, assigns and mortgagees. a. Use Restriction. No part of Lot 2 shall be used for the operation of a Financial Institution (as defined below) for as long as Lot 1, from and after completion of all im rovements to Lot 1, is used and improved for the operation of a Financial p Institution (subject to temporary closures for repairs or restorations of any future casualty damage, or for renovation or remodeling). When used in this paragraph 6, the phrase "Financial Institution" shall mean: (i) any bank, savings bank, trust company, savings and loan association or credit union licensed, chartered or otherwise authorized to do business under federal or state law; and (ii) any similar operation in the business of making loans and/or accepting deposits, but shall not include tax preparation businesses. (iii) A "Financial Institution" shall not include a real estate sales office, mortgage company or any retail business or restaurant that maintains an ATM on premises. b. Remedies for Breach of Use Restriction. In the event of a breach of the use restriction stated in subparagraph 6.a., above, the owner of Lot 1, its successors and assigns, shall be entitled to obtain injunctive relief to enjoin the continuance of such BroadwayMarketVV1&IBankReciprocalEaseAgmt-Clean 12 breach, as well as any other remedies available at law or in equity, it being acknowledged that the owner of Lot 1 its successors and assi s shall not have an ade uate remed at ~~ q Y law for breach of such use restriction. Broadway Market and its successors and assigns shall not be liable for monetary damages resulting from breach of the use restriction stated in subparagraph 6.a., above, unless a court of competent jurisdiction has denied injunctive relief or ordered monetary damages in addition to injunctive relief in any proceeding to enforce such use restriction. The prevailing party in any litigation to enforce the use restriction stated in paragraph 6.a., above, shall be entitled to recover its reasonable attorneys' fees, costs and disbursements. Upon the transfer or conveyance of all right, title and interest in Lot 2, the transferor and their successors and assigns shall be released from any and all liabilities and obligations with respect to the use restriction stated in subparagraph 6.a., above; from and after the date of such transfer or conveyance, and shall not be made a arty to any proceeding enforcing such use restriction, except p those which arose prior to the date of transfer or conveyance. 7. AMENDMENT. This Agreement and any provision herein contained may be terminated, extended, modified or amended, only with the express written consent of all of the owners of Lot 1 and Lot 2. No amendment, modification, extension or termination of this Agreement will affect the rights of the holder of a mortgage constituting a lien on any portion of Lot 1 or Lot 2 at the time of such amendment, modification, extension or termination unless such mortgagee consents to the same. No tenant, licensee or other person or entity that does not own an interest in the fee title to Lot 1 or Lot 2 will be required to join in the execution of, or consent to, any action of the parties subject to this Agreement 8. MISCELLANEOUS. This Agreement is intended to be interpreted in accordance with Minnesota law, represents the entire agreement between Broadway Market and BroadwayMarketU~I&IBankReciprocalEaseAgmt-Clean 13 M&I Bank with respect to the Easements and the subject matter of this Agreement and shall run i h the title to Lot 1 and Lot 2 and be bindin u on Broadwa Market and M&I Bank and their wt $ p Y respective successors, assigns and mortgagees to the extent herein provided. • BroadwayMarketU~I&IBankReciprocalEaseAgmt-Clean 14 IN WITNESS WHEREOF, Broadway Market and M&I Bank have executed this Agreement as of the date first above written. Broadway Market Investors LLC By Its STATE OF MINNESOTA ) SS COUNTY OF ) The foregoing instrument was acknowledged before me this day of 2008, by ,the of Broadway Market Investors LLC, a limited liability company under the laws of Minnesota, on behalf of the limited liability company. Notary Public M&I Marshall & Ilsley Bank By Its By Its • BmadwayMarket~N1&IBankReciprocalEaseAgmt-Clean 15 STATE OF ) SS COUNTY OF ) The foregoing instrument was acknowledged before me this 2008, by and day of , the and of M&I Marshall & Ilsley Bank, a Wisconsin state chartered bank under the laws of Wisconsin on behalf of the bank. Notary Public C THIS INSTRUMENT WAS DRAFTED BY: Steiner & Curtiss, P.A. 400 Wells Fargo Bank Building 1011 First Street South Hopkins, MN 55343 BroadwayMarketU~I&IBankReciprocalEaseAgmt-Clean 16 MORTGAGE HOLDER CONSENT TO RECIPROCAL EASEMENT AGREEMENT U.S. Bank National Association, a national banking association, which holds a Mortgage, Security Agreement, Assignment of Leases and Rents and Fixture Financing Statement on Lot 2, Block 1, River View Square, Second Addition, which mortgage was recorded September 29, 2006, as Document No. A 1027580, in the office of the County Recorder for Wright County, Minnesota, does hereby join in, consent to, and subordinate to the attached Reciprocal Easement Agreement. U.S. BANK NATIONAL ASSOCIATION By Its By Its STATE OF ss COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2008, by and the and of U.S. Bank National Association, a national banking association, on behalf of the bank. Notary Public • • • BroadwayMarketUbl&IBankReciprocalEaseAgmt-Clean 17 • • EXHIBIT A Copy of Approved Site Plan 3140893_2 BroadwayMarketUVl&IBankReciprocalEaseAgmt-Clean 1 g • r~ • ,,,,~~, ,'tea( ,~ pd~ ~y~ / ~~y~?i /~ /p N y R °~ / w v~ ~ F~ b e~~~ y5 ,aa: ~'I ~''/ ,~ / n / ~ __ ~\ ~,~ ' ~ .~ >> •ti ~~ ~ \ \\~;;,, • (",9 ~ ~ ~;: ``\ ~ r t \\ a ~ I `,_/~~~ o ~,x~/VV~p IyV~L+u-=,, zrP' ~ eq~ .q a~ ia~` l ~„~ ~ ~` ,- . , ,c ,~ ',~ ~~ e '~ ;~ '3 ",( a^ f l m .~ ~\ 6~ ~,~ o ~ / ~ ~ i ~' d m Ill N n ~' -~ m o ~ D n Z rn b N ~Z O >1~ MgptA~p~Z~~~ N ~~8i'a Zia ~~ h n c~ o ~~o~ ~ ~ ~ ~ ~~ boo ~F~~~`9~ ~°~ 4~ ~ ~ 3 N` ~~ ~~ 7 R~£ ~~ (reserved for recording information) CONDITIONAL USE PERMIT AND DEVELOPMENT CONTRACT RIVERVIEW SQUARE SECOND ADDITION, MONTICELLO AGREEMENT dated , 2008 (the "Agreement") by and between the CITY OF MONTICELLO, a Minnesota municipal corporation ("City"), and Broadway Market Investors, LLC, a Minnesota limited liability company (the "Developer") and M&I Marshall & Ilsley Bank, a Wisconsin state chartered bank (the "Lot 1 Owner") 1. REQUEST FOR PLAT AND CONDITIONAL USE APPROVAL. On August 28, September 25, and October 9, 2006 the City approved a Conditional Use Permit for joint access, a Conditional Use Permit for joint parking and a Conditional Use Permit for adrive-through facility for BROADWAYMARKET. On September 22, 2008, the City approved a Conditional Use Permit for adrive-through bank facility and a Preliminary and Final Plat for River View Square Second Addition. The developments approved by the City and described in the previous two sentences are collectively referred to in this Agreement as the "Development". The land on which the Development is located is situated in the City of Monticello, County of Wright, State of Minnesota, and is legally described as River View Square Second Addition, Wright County, Minnesota. Lot 1, Block 1, River View Square Second Addition is herein referred to as "Lot 1". Lot 2, Block 1, River View Square Second Addition is herein referred to as "Lot 2". BroadwayMarket2.v1 1 2. CONDITIONS OF APPROVAL. The City approved the conditional use permit for joint parking, based on the condition that: a. The Developer provide a legal agreement executed by all parties concerned for joint parking, subject to the approval of the City Attorney. Developer shall not be required to provide this legal agreement for joint parking until such time as the City approves a plat, or site plan for or otherwise approves or permits the construction of improvements on the future building pad site that is one acre in area and located in the northeast corner of the Development as shown on the approved site plan (the "Pad Site"). The Developer has submitted a Reciprocal Easement Agreement and Declaration of Use Restrictions which has been approved by the City Attorney satisfying this condition of approval of the Conditional Use Permit for Joint Parking. The City approved a conditional use permit for adrive-through bank facility based on the condition that: a. The applicant shall comply with all recommendations of the City Engineer. The City approved the preliminary and final plat of River View Square Second Addition on condition that the Developer enter into this Agreement, famish the security required by it, and record the plat with the County Recorder or Registrar of Titles within 100 days of the date the plat is approved. 3. RIGHT TO PROCEED. Within the Development, the Developer or Lot 1 Owner may not grade or otherwise disturb the earth, remove trees, construct sewer lines, water lines, streets, utilities, public or private improvements, or any buildings until all the following conditions have been satisfied: 1) this Agreement has been fully executed by all parties and filed with the City Clerk, and 2) the necessary Security (defined below) has been received by the City. Developer and Lot 1 Owner will record this Agreement in the office of the Wright County Recorder as promptly as possible after it has been executed by the City and an original thereof delivered to Developer. 4. DEVELOPMENT PLANS. The Development shall be developed in accordance with the plans submitted for conditional use permit review and approved on August 28, 2006 and in accordance with the plan submitted for conditional use permit and preliminary and fmal plat approved on September 22, 2008, (collectively, the "Approved Development Plans") except as modified under approved revised Development Plans, dated September 21, 2006 and by the approved conditions noted herein. The Approved Development Plans shall not be attached to this Agreement. BroadwayMarket2.v 1 2 5. LICENSE. The Developer and Lot 1 Owner hereby grant the City, its agents, employees, officers and contractors a license to enter the Development to perform all work and inspections deemed appropriate by the City in conjunction with development. This license is subject to the rights of future tenants of the Development and terminates upon completion of the work and improvements described in this Agreement. The City's agents, employees, officers and contractors entering the Development subject to this license shall exercise and observe reasonable safety precautions in performing work and inspections permitted by this license. 6. EROSION CONTROL, STORMWATER CONTROL AND STREET CLEANUP. Prior to initiating site grading on Lot 1, an erosion control plan shall be submitted by Lot 1 Owner and inspected and approved by the City. Prior to initiating site grading on Lot 2, an erosion control plan shall be submitted by the Developer and inspected and approved by the City. Lot 1 Owner shall clean dirt and debris from streets that has resulted from site and construction work in the Development by Lot 1 Owner or any other person or entity on behalf of Lot 1 Owner. No site and construction work will be allowed on Lot 1 and no building permits will be issued for Lot 1 unless such lot is in full compliance with the approved erosion control plan and storm water control measures are in place for Lot 1. The Developer shall clean dirt and debris from streets that has resulted from site and construction work in the Development by the Developer or any other person or entity on behalf of the Developer. No site and construction work will be allowed on Lot 2 and no building permits will be issued for Lot 2 unless such lot is in full compliance with the approved erosion control plan and storm water control measures are in place for Lot 2. The parties recognize that time is of the essence in controlling erosion. If the Developer does not comply with the erosion control plan and schedule or the City of Monticello Ordinance for Regulation of Construction and Development with respect to any work performed by Developer or any other person or entity on behalf of Developer, and such noncompliance or failure is not cured after ten (10) business days' notice to Developer, the City may take such action as it deems appropriate, including the performance of the necessary work by City staff or contracting to have it performed. Charges incurred with the enforcement of erosion control are the responsibility of the Developer with respect to any work performed by or on behalf of Developer. If Lot 1 Owner does not comply with the erosion control plan and schedule or the City of Monticello Ordinance for Regulation of Construction and Development with respect to any work performed by or on behalf of Lot 1 Owner, and such BroadwayMarket2.v1 3 noncompliance or failure is not cured after ten (10) business days' notice to Lot 1 Owner, the City may take such action as it deems appropriate, including the performance of the necessary work by City staff or contracting to have it performed. Charges incurred with the enforcement of erosion control are the responsibility of Lot 1 Owner with respect to any work performed by or on behalf of Lot 1 Owner. 7. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction required by this Agreement, the underground utility and drainage improvements lying within public easements shall become City property without further notice or action. 8. STORM SEWER AREA CHARGE. Storm Sewer Area Charges for Lot 2 have been satisfied. Lot 1 is subject to a storm sewer area charge. The storm sewer area charge for Lot 1 shall be paid in full prior to the issuance of a building permit for the drive-through bank facility. The total charge shall be adjusted to reflect the per acre rate in effect at the time of the issuance of each building permit. 9. SANITARY SEWER AREA CHARGE. Sanitary Sewer Area Charges for Lot 2 have been satisfied. Lot 1 is subject to a sanitary sewer area charge. The sanitary sewer area charge for Lot 1 shall be paid in full prior to the issuance of a building permit for the drive-through bank facility. The total charge shall be adjusted to reflect the per acre rate in effect at the time of the issuance of each building permit. 10. WATER MAIN AREA CHARGE. Watermain Area Charges for Lot 2 have been satisfied. Lot 1 is subject to a watermain area charge. The watermain area charge for Lot 1 shall be paid in full prior to the issuance of a building permit for the drive-through bank facility. The total charge shall be adjusted to reflect the per acre rate in effect at the time of the issuance of each building permit. 11. PUBLIC IlVIPROVEMENT - TRAII~. A. Easement. The Developer has executed and delivered to the City an easement for trail purposes as shown on the Approved Development Plans. 12. SECURITY REQUIREMENTS -LANDSCAPING. To guarantee compliance with the terms of this Agreement relating to landscaping, Lot 1 Owner shall furnish the City with a letter of credit applicable to Lot 1, in the form attached hereto, from a bank (the "Security") for $(Number to be provided in the amount of estimated BroadwayMarket2.v1 4 landscaping. A letter of credit in the amount of $is on file with the City of Monticello for compliance with the terms of this Agreement as related to Lot 2. The amount of Security for Lot 1 is calculated as follows: Landscaping TOTAL SECURITIES: Costs X 125% The bank acceptable to and approved by the City Administrator for issuance of the letter of credit as Security shall be M&I Marshall & Ilsley Bank. The Security shall be for a term ending on the date stated in the last sentence of this Paragraph 12. The City may draw down the security, with 30 days written notice to Lot 1 Owner or Developer, as applicable, for any violation of the terms of this Agreement related to landscaping if the violation is not cured within such thirty (30) day period or if the Security is allowed to lapse prior to the end of the required term. If the Security is drawn down, the proceeds shall be used to cure the default. The landscaping Security shall be retained as security to assure that all trees and other vegetation have been shown to survive for one (1) year after the date on which a certificate of occupancy is issued and shall terminate one (1) year after the date of issuance of such certificate of occupancy. 13. RESPONSIBILITY FOR COSTS. A. The Developer or Lot 1 Owner, as applicable, has provided a deposit for the review of the Development. The Developer shall pay all actual documented costs in excess of the deposit incurred by it or the City in conjunction with the development of Lot 2 for City administration, legal, engineering and planning expenses incurred in connection with approval and acceptance of the development and preparation of this Agreement. Lot 1 Owner shall pay all actual documented costs in excess of the deposit incurred by it or the City in conjunction of the development of Lot 1 for City administration, legal, engineering and planning expenses incurred in connection with approval and acceptance of the development and preparation of this Agreement. All expenses will be billed at project completion. B. The Developer shall hold the City and its officers, employees, and agents harmless from claims made by it and third parties for damages sustained or costs incurred resulting from development of Lot 2, with the exception of any damages or costs resulting from the negligence or intentional acts or failures to act of the City or BroadwayMarket2.v 1 5 its employees, agents or contractors. The Developer shall indemnify the City and its officers, employees, and agents for all costs, damages, or expenses which the City may pay or incur in consequence of such claims, including reasonable attorneys' fees. Lot 1 Owner shall hold the City and its officers, employees, and agents harmless from claims made by it and third parties for damages sustained or costs incurred resulting from development of Lot 1, with the exception of any damages or costs resulting from the negligence or intentional acts or failures to act of the City or its employees, agents or contractors. Lot 1 Owner shall indemnify the City and its officers, employees, and agents for all costs, damages, or expenses which the City may pay or incur in consequence of such claims, including reasonable attorneys' fees. C. The Developer shall reimburse the City for all reasonable costs incurred in the enforcement of the obligations of Developer under this Agreement, including engineering and attorneys' fees. Lot 1 Owner shall reimburse the City for all reasonable costs incurred in the enforcement of the obligations of Lot 1 Owner under this Agreement, including engineering and attorneys' fees. D. The Developer shall pay in full all bills submitted to it by the City for obligations of Developer due under this Agreement within thirty (30) days after receipt. Lot 1 Owner shall pay in full all bills submitted to it by the City for obligations of Lot 1 Owner due under this Agreement within thirty (30) days after receipt. If the bills are not paid on time, the City may halt development and construction until the bills are paid in full. Bills not paid within thirty (30) days shall accrue interest at the rate of eight percent (8%) per year. E. In addition to the charges referred to herein, other customary fees may be imposed such as but not limited to building permit fees. 14. DEVELOPER'S DEFAULT. In the event of default by the Developer as to any of the work to be performed by it hereunder, the City may, at its option, perform the work and the Developer shall promptly reimburse the City for any expense incurred by the City for work performed to Lot 2, provided the Developer, except in an emergency as reasonably determined by the City, is first given notice of the work in default and the opportunity to cure, not less than thirty (30) days in advance. In the event of default by Lot 1 Owner as to any of the work to be performed by it hereunder, the City may, at its option, perform the work and Lot 1 Owner shall promptly reimburse the City for any expense incurred by the City for work performed to Lot 1, provided Lot 1 Owner, except in an BroadwayMarket2.vl emergency as reasonably determined by the City, is first given notice of the work in default and the opportunity to cure, not less than thirty (30) days in advance. This Agreement is a license for the City to act, and it shall not be necessary for the City to seek a Court order for permission to enter the land. When the City does any such work, the City may, in addition to its other remedies, assess the cost to the appropriate lot owner in whole or in part. 15. MISCELLANEOUS. A. The Developer and Lot 1 Owner represent to the City that, to the best of their knowledge, the Development complies with all county, metropolitan, state, and federal laws and regulations, including but not limited to: subdivision ordinances, zoning ordinances, and environmental regulations. If the plat ceases to comply with county, metropolitan, state, and federal laws and regulations, the City may, at its option, after thirty (30) days notice and opportunity to cure to each the Developer and Lot 1 Owner, refuse to allow construction or development work on the non-complying lot(s) until the Developer and/or Lot 1 Owner, as applicable, does comply. Upon the City's demand, the Developer shall cease work until there is compliance. B. Third parties shall have no recourse against the City, Developer or Lot 1 Owner under this Agreement. C. Breach of the terms of this Agreement by the Developer which continues, after thirty (30) days notice and opportunity to cure, shall be grounds for denial of building permits and a certificate of occupancy for any improvements constructed on Lot 2 only. Breach of the terms of this Agreement by Lot 1 Owner which continues, after thirty (30) days notice and opportunity to cure, shall be grounds for denial of building permits and a certificate of occupancy for any improvements constructed on Lot 1 only. A breach of this Agreement by the Developer shall not affect the Lot 1 Owner's ability to obtain building permits and a certificate of occupancy as it relates to the development of Lot 1. A breach of this Agreement by the Lot 1 Owner shall not affect the Developer's ability to obtain building permits and a certificate of occupancy as it relates to the development of Lot 2. D. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this Agreement is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this Agreement. E. The action or inaction of the City, Developer or Lot 1 Owner shall not constitute a waiver or amendment to the provisions of this Agreement. To be binding, amendments or waivers shall be in writing, signed by BroadwayMarket2.v1 '7 the parties and approved by written resolution of the City Council. The City's, Developer's or Lot 1 Owner's failure to promptly take legal action to enforce this Agreement shall not be a waiver or release. F. This Agreement shall run with the land and maybe recorded against the title to Lot 1 and Lot 2. The Developer and Lot 1 Owner covenant with the City, its successors and assigns, that they are well seized in fee title of Lot 1 and Lot 2 and/or have obtained consents to this Agreement, in the form attached hereto, from all parties who have an interest in Lot 1 or Lot 2; that there are no unrecorded interests in such property; and that the Developer or Lot 1 Owner will indemnify and hold the City harmless for any breach of the foregoing covenants. G. Developer shall take out and maintain or cause to be taken out and maintained until six (6) months after the City has accepted the public improvements to be constructed by Developer, public liability and property damage insurance covering personal injury, including death, and claims for property damage which may arise out of Developer's work or the work of its subcontractors or by one directly or indirectly employed by any of them. Limits for bodily injury and death shall be not less than $500,000.00 for one person and $1,000,000.00 for each occurrence; limits for property damage shall be not less than $200,000.00 for each occurrence; or a combination single limit policy of $1,000,000.00 or more. The City shall be named as an additional insured on the policy, and the Developer shall file with the City a certificate evidencing coverage prior to the City signing the plat. The certificate shall provide that the City must be given ten (10) days advance written notice of the cancellation of the insurance H. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every other right, power or remedy, express or implied, now or hereafter arising, available to City, at law or in equity, or under any other agreement, and each and every right, power and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right, power or remedy. I. Reference is made to the Conditional Use Permit and Development Contract between the City and Developer dated October 31, 2006, and recorded in the office of the Wright County Recorder on November 3, 2006, as Document No. A 1031794 (the "Original Development Contract"). By executing this Agreement, the City acknowledges Developer has complied with all of its obligations under the Original Development Contract. In the BroadwayMarket2.vl event of any conflict or inconsistency between the terms of this Agreement and those of the Original Development Contract, the terms of this Agreement shall control and supercede the terms of the Original Development Contract. 16. NOTICES. Required notices to the Developer shall be in writing, and shall be either hand delivered to the Developer, its employees or agents, or mailed to the Developers by certified mail, return receipt requested at the following address: Broadway Market Investors, LLC, Attn: David L. Kordonowy, President, 3610 South Highway 101, Wayzata, Minnesota 55391. Notices to Lot 1 Owner shall be in writing, and shall be either hand delivered to Lot 1 Owner or mailed to Lot 1 Owner by certified mail, return receipt requested at the following address: M&I Marshall & Ilsley Bank, Attn: Corporate Real Estate, 700 North Water Street, Milwaukee, Wisconsin 53202-3509. Notices to the City shall be in writing and shall be either hand delivered to the City Administrator, or mailed to the City by certified mail, return receipt requested in care of the City Administrator at the following address: Monticello City Hall, 505 Walnut Street, Monticello, Minnesota 55362. Notices shall be effective upon delivery, if hand delivered, or one (1) business day after the date of mailing, if mailed. Any party may change its address for notice purposes by notice to the other parties given in the manner provided in this Paragraph. BroadwayMarket2.v 1 9 CITY OF MONTICELLO (SEAL) STATE OF MINNESOTA ) ( ss. COUNTY OF WRIGHT ) BY: Clint Herbst, Mayor Jeff O'Neill, City Administrator The foregoing instrument was acknowledged before me this day of , 2008, by Clint Herbst and by Jeff O'Neill, the Mayor and City Administrator of the City of Monticello, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. NOTARY PUBLIC STATE OF MINNESOTA COUNTY OF ( ss. DEVELOPER: BROADWAY MARKET INVESTORS, LLC BY: Its: The foregoing instrument was acknowledged before me this day of , 2008, by the of Broadway Market Investors, LLC, a limited liability company under the laws of Minnesota, on behalf of the limited liability company. NOTARY PUBLIC LOT 1 OWNER: M&I MARSHALL & ILSLEY BANK BY: Its: BY: Its: BroadwayMarket2.v1 10 MORTGAGE HOLDER CONSENT TO CONDITIONAL USE PERMIT AND DEVELOPMENT CONTRACT U.S. BANK, NATIONAL ASSOCIATION, a national banking association, which holds a mortgage on Lot 2, Block 1, River View Square Second Addition, described in the above Conditional Use Permit and Development Contract, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, does hereby join in, consent, and subject such mortgage to the foregoing Conditional Use Permit and Development Contract and agrees that the Conditional Use Permit and Development Contract referenced therein shall remain in full force and effect even if it forecloses on its mortgage. Dated this day of STATE OF MINNESOTA COUNTY OF ss. 2008. U.S. BANK, NATIONAL ASSOCIATION BY: Its: BY: Its: The foregoing instrument was acknowledged before me this 2008, by and by _ and national banking association, on its behalf. 3189026_3 Notary Public day of the of U.S. Bank, National Association, a BroadwayMarket2.v 1 12 STATE OF ) ( ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2008, by behalf of the bank. _and the and of M&I Marshall & Ilsley Bank, a Wisconsin state chartered bank, on NOTARY PUBLIC DRAFTED BY: CITY OF MONTICELLO 505 Walnut Street, Suite 1 Monticello, MN 55362 ams BroadwayMazket2.v1 11 City Council Agenda - 09/22/08 EXHIBIT Z Conditions of Approval M & I Bank Conditional Use Permits and Final Plat Recommended Staff Conditions agreed to by Applicant and adopted by Planning Commission: 1. The applicants execute across-parking and access agreement with the Broadway Market property owners to ensure proper access and shared parking. 2. The applicant shall comply with all recommendations of the City Engineer. 7 City Council Agenda - 09/22/08 SE. Consideration to approve a request for Preliminary and Final Plat for Monticello Commerce Center Eighth Addition and a Request for Rezoning from I-IA (Light Industrial) and B-2 (Limited Business) to B-4 (Regional Business). Applicant: I&S Group. Inc. (NAC) A. REFERENCE AND BACKGROUND The Planning Commission reviewed the requests during their September 8th regular meeting, unanimously recommending approval of the preliminary plat and rezoning. The Planning Commission did comment on the appearance of the building during the site plan review. The Commission indicated that due to the large, unbroken wall expanses, it would be desirable for the applicant to break up the wall areas with facade treatments such as color variations, material banding or step-outs. The applicant's architectural representative stated that they would make adjustments in paint variations to address that issue. The Commission noted that the rezoning action is consistent with the Comprehensive Plan's land use guide. The Planning Commission did not review the final plat, as the code allows for a singular Council review, but found that the preliminary plat is consistent with subdivision requirements. A development agreement for this project is being drafted and will be presented to Council for review at a later date. I&S Group is seeking Rezone and Preliminary Plat approval to construct a department store facility north of Chelsea Road, south of Interstate 94 and west of Fenning Avenue. The subject site seeking approval with this application is 7.6 acres in size and is zoned both Il -A, Light Industrial District and B2, Limited Business District. This site is part of a larger Monticello Commerce Center Addition development site, but at this time only the department store application is being reviewed. The applicant is proposing a 93,325 square foot department retail sales building. The applicant is seeking Rezone from Il -A and B2 to B-4, Regional Business and Preliminary Plat approval. Preliminary Plat and Rezone. The subject site will be platted as Lot 1, Block 1 of Monticello Commerce Center 8~` Addition. Lot 1, Block 1 is approximately 7.6 acres in size and is located on Chelsea Road; south of Interstate 94, west of Fenning Ave. The site is unique in that it "straddles" the Il -A, Light Industrial and B-2, Limited Business Districts. The applicant is seeking rezone for Lot 1, Block 1, from these respective districts, to B-4, Regional Business. Because this application is for Plat and Rezoning only, the City's review authority is limited to ordinance compliance. The City's authority expands for Conditional Use Permit reviews, and often includes architecture and other elements. As a permitted use in the requested zoning district, only comments relating to general land use, specific code compliance, and issues related to the plat are subject to recommendation. ANALYSIS Comprehensive Plan. Monticello's 2008 Comprehensive Plan currently guides this site's land use as Places to Shop, a designation for commercial retail uses. City Council Agenda - 09/22/08 Zoning. The purpose of the B-4, Regional Business District, is to provide for the establishment of commercial and service activities which draw from and serve customers from the entire community or region. The proposed department store application satisfies the intention of the zoning district and is a permitted use. Access and Circulation. Access to the department store site is provided from Chelsea Road, which is directly connected to I-94 via Fenning Avenue. Internal access easements to future development surrounding the Kohl's site have not been provided. Internal drive lanes throughout the parking lot are a minimum of twenty four (24) feet in width; wide enough for two (2) lanes of traffic. Pedestrian access through the site is provided by hardscaped plaza surface adjacent to the building. No sidewalk connections have been shown. As a condition of Plat approval, staff will recommend that the applicant agree to provide access to adjoining property parking lot areas once those properties are ready to be developed. The purpose of this requirement is to manage the number and location of access points along Chelsea Road and minimize the traffic conflicts created by too-frequent driveways that can result from the subdivision of commercial property. The applicant has requested final plat approval in conjunction with this application. Final plat approvals are subject to Council decision. A copy of the proposed fmal plat has been included in the supporting data for reference. Lot Requirements and Setbacks. Setback requirements are based upon the zoning requirements of the B-4, Regional Business District. The following chart demonstrates the applicable performance requirements, as well as what is proposed for the site: Required Proposed Compliance Minimum Lot Area N/A 7.6 acres Compliant Maximum Building Height 2 stories 1 story Compliant Lot Width N/A 660 feet Compliant Front Yard Setback 0 feet 150 feet Compliant West Side Yard Setback 0 feet 65 feet Compliant East Side Yard Setback 0 feet 350 feet Compliant Rear Yard Setback 0 feet 45 feet Compliant Parking. The applicant is proposing a retail sales facility. The following chart demonstrates the minimum number of parking stalls required for the site: Required Proposed Tenant Area 90%) Re uirement Stalls Stalls 1 space/200 Retail Sales 93,325 s.f. 83,992.5 s.f. s.f. of floor 420 stalls 392 stalls area The site plan illustrates 392 parking stalls for the department store, including 28 proof of parking stalls located on the west side yard, behind the building. While the site does not meet the parking standards set by Zoning Ordinance, the additional proof of parking indicates that should the retail department store need additional parking, it has been planned for. City Council Agenda - 09/22/08 ADA compliance requires a parking lot of this size to provide eight (8) accessible parking stalls, of which one (1) must be van accessible. The submitted plan indicates twelve (12) ADA parking stalls, with four (4) being van accessible. The proposed plan exceeds ADA compliance requirements. Signage. City staff understands that the applicant has not submitted a signage plan detailing proposed signs for the department store site. In recent discussions, it has been indicated that the applicant might like to pursue anoff--site identification sign. If this is indeed what the applicant desires, the City is open to an on-site monument sign allowance identifying it from Chelsea Road. Further discussion will be needed, as this preliminary plat approval does not approve a specific signage plan. Landscaping and Screening. Commercial sites require a minimum of one (1) tree per 1,000 s.f. of gross building floor area or one (1) tree per fifty (50) lineal feet of site perimeter, whichever is greater. For this proposed project, the gross building floor area measurement was utilized, which equaled ninety three (93) overstory trees. The submitted landscape plan indicates thirteen (13) overstory trees, with understory shrub and other landscape plantings. The City recognizes the value of exposure to commercial developers. However, with large building scales, it is also important to avoid the undesirable monotony of fully exposed building sides and rears. The visual break-up provided by appropriate overstory landscaping on commercial properties in this area is also important, given its location as the City's front door view. According to Zoning Ordinance, the submitted plan requires an additional eighty (80) overstory trees. However, Ordinance also states that up to fifty (50%) of the required number of overstory trees can be created through a combination of overstory trees and additional landscape design elements. With this aforementioned calculation, the submitted landscape plan must add an additional thirty (33) overstory trees. These trees must be not less than 25% deciduous and 25% coniferous. City staff recommends that some of this requirement be fulfilled on along the property boundaries. The size requirement of the provided overstory trees complies with Ordinance standards. The developer has indicated to the Planning Commission that they intend to meet this standard, as it also serves to provide screening on the street side of the dock area. The applicant shall meet requirements for landscaping security and replacement. Grading, Drainage, and Utilities. The City Engineer and consulting engineer from WSB have reviewed the grading and drainage and utility plans. Their recommendations are provided as part of the review package. It should be noted that the standard 6' and 12' drainage and utility easements have been provided for in the preliminary plat. Corresponding easements on the east and west adjacent properties will be required at the time those properties are developed and platted. Building Materials. The applicants have submitted building elevation plans for information only. The exterior materials are compliant with the City's requirements for commercial buildings. Lighting. A lighting photometric plan for the site, excluding exterior building lighting, has been submitted for the proposal. City ordinance requires a one foot candle reading at centerline. The plan is compliant in that regard. The photometric indicates nine (9) perimeter, single post lamps and seven (7) additional multi lens, single post lamps. Loading Dock. According to the submitted plan, the loading dock area is proposed with visibility from the adjacent Chelsea Road. In addition, a retaining wall is proposed in this vicinity, allowing access for semi truck deliveries. The retaining wall details have not been submitted, but the grading plan indicates City Council Agenda - 09/22/08 B. a three (3) foot change in grade from the top of the loading drive to the bottom. To screen views from Chelsea Road, City staff suggests that the retaining wall be a minimum eight (8) feet above fmished grade. In addition, City staff recommends that screening of this area include screening to soften the impact of the masonry wall and enhances the screening impact of the loading area over time. The applicant concurs with this recommendation and will provide the screening near the south property line in this area. ALTERNATIVE ACTIONS The Planning Commission unanimously recommended approval of the rezoning and preliminary plat. Decision 1. Regarding the request for Rezoning for Lot 1, Block 1, Monticello Commerce Center 8~' Addition from I1-A, Light Industrial and B2, Limited Business to B-4, Regional Business. 1. Motion to recommend approval of the rezoning to B-4, based on a fmding that the proposed rezoning is consistent with the Comprehensive Plan. 2. Motion to recommend denial of the rezoning, based on a fmding that the B-4 zoning district does not fulfill the intent of the Comprehensive Plan for this site. Decision 2. Preliminary & Final Plat 1. Motion to recommend approval of the request for preliminary and final plat approval, based on a finding that the proposed plat is consistent with the intent of the B-4, Regional Business, subject to the conditions outlined in Exhibit Z. 2. Motion to recommend denial of the request for preliminary and final plat approval, based on a finding that the proposed plat is not consistent with the intent of the B-4, Regional Business. C. STAFF RECOMMENDATION I&S Group is seeking approvals for Rezoning and Preliminary Plat approval to construct a department store facility north of Chelsea Road, south of Interstate 94 and west of Fenning Avenue. The applications for preliminary plat generally meet the Zoning Ordinance requirements and the rezoning request is consistent with the Comprehensive Plan. Staff recommends approval upon conditions outlined in Exhibit Z. D. SUPPORTING DATA Exhibit A: Title Sheet Exhibit B: Preliminary Plat C 1.1 (NOT APPLICABLE) Exhibit C: Preliminary Plat C1.2 (NOT APPLICABLE) Exhibit D: Exiting Site & Removal Plan Exhibit E: Site Utility Plan Exhibit F: Site Unities Plan and Profiles (East) Exhibit G: Site Utilities Plan and Profiles (East & North) Exhibit H: Site Utilities Plan and Profiles (South & West) Exhibit I: Site Utilities Schedules Exhibit J: Site Grading Plan Exhibit K: Site Grading Spot Elevations Exhibit L: Storm Water Pollution Prevention Plan (SWPPP) 1 4 City Council Agenda - 09/22/08 Exhibit M: Storm Water Pollution Prevention Plan (SWPPP) 2 Exhibit N: Site Details 1 Exhibit O: Site Details 2 Exhibit P: Site Details 3 Exhibit Q: Site Details 4 Exhibit R: Site Details and Specifications Exhibit S: Site Lighting Photometric Plan Exhibit T: Site Lighting Circuiting Plan Exhibit U: Landscaping Plan Exhibit V: Landscape Details Exhibit W: Landscaping Details and Specifications Exhibit X: Preliminary Plat (REVISED) Exhibit Y: Final Plat (REVISED) Exhibit AA: Building Elevations Exhibit BB: City Engineers Memo, dated 9/9/08 Exhibit CC: WSB Memo date 8/27/08 Exhibit DD: Comprehensive Plan Land Use Map Exhibit Z: Conditions of Approval mD-onrna ~no~ ocn~zoz vrnx oooo~o ~~A*A ~_i~~Dx jmo =OO-D-11Zm -_iZ(l1 D Z ~*1 y O -A r O O m D j D N O o o'~ z o rn ~ ~~~ ~o o~z z_m m z~ =opm. 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O +n m ~ ZIN ~ T1~N~~0 2 ~ ~ SNSS O U A b p~ O C 0~ O £ O£ 2 v OmN~O~ C ~o,G',lj ~• ~ O 47 .1~Im~~N m ~O ~f~ n V~ m o o ~ o m o :: m~ (D ~. zo ~ ~ o~ oa "~~- m~ v_P ~C '~ x_10 ~ u mN o !c°~3.za ~. ~ O ~ ~ sC o~~ • 3w~o B. Y ~ NO n 1 JoD / 107&5 Date: B-OS-Otl ,, n U ti 0 a K o ~` a ., a n m^ i I. .I; ~. _,.~... i "' '- : , f I. i ~, ~, *.: i_ i ~;,. i I, is;~ i; Y m r D Z x 0 x v, ~~ ~4 tiD m m= Z r O Z OOOI ~ - ~l f i ~r r-h 0 c -a z m r -Di O z v z m m r _~ O z v u m z ~, } ~ ~ ~ ~ F Y g ~ ~ ~ ~ .u ~ _ 1a f ~ ° ~ f ~ b ~ r m A s a P b b v ~ ~°~. n °n `~i z 0 m r D 0 z m m ~~~ ~~~ ~~f ~~~ ~~~ ~k~ C~ n4 re ~~ ~ wm ~ A g nn ~w o 8 £~ o~ ~ S~ N£ ~ o ~ o i ~ ~ {n Od i i o C1 4yi ~ u7 ~ r s ~ ~N ~ ~? - _ m ~ c ~ ^1 ~ ~ ~ ~ ~ o a - ~~ _- ° ~ o - - W ° r o o ~ ~ ? ~ p - - - m g - a ~8 0 z 0 m r m G7 m z 0 C~ ~ /1 I ~~ " ~ °~., Y~ September 9, 2008 MONTICELLO Mr. Mark Duchene, P.E. I & S Crroup 1415 Town Square Lane Faribault, MN 55021 Re: Kohl's Preliminary Plat and Construction Plan Review Comments City of Monticello Project No. 2008-020 Dear Mr. Duchene: The Engineering Department of the City of Monticello has reviewed the Preliminary Plat and Construction Plans dated August 4, 2008 for the above referenced project and offers the following comments: Plan Sheet C1.3 1. Check the bituminous pathway sawcut quantities. 2. Add a note instructing the contractor to obtain a utility excavation permit from the Public Works Department prior to removing any utilities. 3. Per WSB's comments, the storm sewer stub to the east is 21"RCP, not 30" as shown in the plans and drainage calculations. Please redesign the storm sewer using a smaller diameter storm sewer upstream of the existing connection. Once the storm sewer has been redesigned, revised calculations should be provided to the City for review. 4. The property owner to the east has requested that a storm sewer stub be extended to the SW corner of his property from connecting manhole A-1. This request should be coordinated between the two property owners. Plan Sheet C2.1 1. Install two (2) right-turn arrow pavement mazkings, taper striping and corresponding R3- 7 signs for each right-turn lane entrance on Chelsea Road. Plan Sheet C2.2 1. Install a catch basin along the west side of the site per the adjacent property owner's request. The lazge green area behind the curb is sloped towards the adjacent property which will result in rainfall and snow-melt runoff draining to the adjacent property, thereby accumulating in the low point. Monticello City Hall, 605 Walnut Street, Suite 1, Monticello, MN 55362-8831 (763) 295-2711 • Fax (763) 295-4404 Office o£ Public Works, 909 Golf Courae Road, Monticello, MN 55362 • (763} 295-3170 • Fax (763) 271-3272 Department o€ Motor Vehicles, 119 3rd Street East, MonticeIlo, MN 55362 • (763} 295-2712 • Fax (763) 271-3239 Mark Duchene September 9, 2008 Page 2 The City's Engineering Consultant, WSB and Associates, has also reviewed the plans and provided additional comments dated August 27, 24Q8. Since that time WSB has received your drainage calculations and has started to review them. However, as was noted above you will need to resubmit your drainage calculations once you have redesigned the easterly storm sewer system. Please call me at 763-271-3236 should you have any questions regarding any of the comments above. Sincerely, CITYOFMONTICEI,LO ~^~~ Bruce Westby, P.E. City Engineer C: John Simola, Public Works Director Angela Schumann, Community Development Coordinator Steve Grittman, Northwest Associated Consultants, Inc. Shibani Bisson, WSB and Associates, Inc. Project File l WSB ~IIIII- d~ Associates, inc. August 27, 2008 Infrastructure ~ Engineering ~ Planning ~ Construction Mr. Lynn Bruns, PE IS Group 1415 Town Square Lane Faribault, MN 55021 Re: Kohls -Construction Plan Review City of Monticello Planning No. 2008-020 WSB Project No. 1627-94 Dear Mr. Bruns: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 541-4800 Fax: 763 541-1700 We have reviewed the preliminary construction plans dated August 4, 2008, for the above- referenced project and offer the following comments: Sheet CL2 -Preliminary Plat The preliminary plat should show existing topography (contours, existing utilities, etc.), adjacent properties owner information as per City requirements. 2. A separate easement document for the existing pathway along Chelsea. Road will need to be recorded with the plat approval. 3. Please submit the plat to Mn/DOT for review. Sheet C1.3 - Existing Site and Removal Plan The City may require some modifications to the existing striping on Chelsea road to accommodate left turns into the proposed accesses. 2. The sanitary sewer service to serve the site was extended this summer beyond the pathway approximately 12 feet. 3. The storm sewer stub at the east access is a 21" RC pipe, not 30" as noted. This stub was extended another 8 feet to the north beyond the pathway. 4. Three conduit crossings were extended across Chelsea Road approximately 50 feet west of center of the proposed easterly access. ACEC 2008 Firm of the Year K:10 1 61 7-9 61AdminlDocsILTR-!brans 082708.doc Mr. Lynn Bruns, PE August 27, 2008 Page 2 5. Show existing gate valves and the air relief manhole on the watermain along Chelsea Road. 6. Please provide earthwork calculations for the site. 7. .Barricades or signs will need to be provided indicating the pathway is closed. Sheet C2.1-Site & Dry Utility Plan 1. In order to minimize and line up existing access points and potential future access points along Chelsea Road from CR 18 to Fallon Avenue, consider providing a shared access at the western most access point with the adjacent property to the west. 2. As discussed, it is assumed a shared access will be accommodated for the adjacent property to the east when it develops. 3. The full right turn lane length on Chelsea Road should be 150 feet long with a 10:1 taper. 4. Striping from the west side of the two easterly access points should extend out to the edge of the westbound through lane and taper back at a 10:1 slope back to the full turn right lane so that there is not a continuous right turn lane striped between the accesses. This will help minimize vehicles using the right turn lane as a through lane. Pavement markings should be epoxy, not paint as noted. 6. Right turn arrows (poly-preform) should be included on the plan. 7. Atypical section should be provided for the turn lane. Sheet C2.2 -Site Utility Plan 1. Please provide storm sewer design calculations. A complete review of the storm sewer system will be reviewed after these calculations are submitted. 2. Provide a cleanout on the sanitary sewer service. The City requires a maximum 70 foot spacing for services. 3.. Coordinate all watermain shut downs with the Public Works Department as the watermain on Chelsea Road is a major trunk line serving the City. 4. The 6-inch sanitary sewer seems steep. Verify that it meets MCES standards for scouring. 5. Verify fire hydrant locations with the City Fire Chief. No additional hydrants are required on the site as long as existing hydrants are within 150-feet of building FDC's. In addition, it is assumed that the building will be sprinkled. K:101617-961AdminlDocsiLTR-!brans 081708.doc Mr. Lynn Bruns, PE August 27, 2008 Page 3 6. Label where the storm sewer, sanitary sewer and water service connection points are. 7. Move catch basin manhole labels closer to the structure so it is easier to read. 8. Screen the site layout so the utilities are more visible. 9. A utility excavation permit must be obtained from the Public Works department prior to commencement of utility connections. 10. Provide an as-built plan once construction is complete. Sheet C3.1/C3.2 -Site Grading Plan 1. Provide more detail on the entrance grades to verify they will drain and not cause standing water. Chelsea Road has flat centerline grades and some of the existing driveways have standing water. Show drainage arrows at the intersections. Show tip out curb if needed to provide drainage across the driveways. 2. Show the boulevard grades. Sheet C5.1 Site Details 1. Add a note to scarify and compact the subgrade for the turn lane on Chelsea Road. Some muck was encountered on a segment on Chelsea Road to the west with construction of turn lanes, so some subgrade correction may be required. Please provide a written response addressing the comments above. Final construction plans will need to be submitted, reviewed, and approved prior to building permit approval. In addition, the final plat must be recorded prior to building permit approval. Please give me a call at 763-287-7162 if you have any questions or comments regarding this letter. Thank you. Sincerely, WSB & Associates, Inc. .~~~~ x Shibani K. Bison, PE Project Manager cc: Bruce Westby, City of Monticello John Simola, City of Monticello Angela Schumann, City of Monticello Steve Grittman, NAC lh K:101627-961AdminlDocsILTR-!brans 082708.doc City Council Agenda - 09/22/08 EXHIBIT Z Conditions of Approval Kohl's Department Store Rezone and Preliminary Plat Recommended Staff Conditions agreed to by Applicant and adopted by Planning Commission: Rezoning and plat approvals are considered to be granted upon fee title ownership of the subject site. 2. Internal cross access easements to future development surrounding the Kohl's site must be provided as recommended by the City Engineer. The provision of these accesses maybe made as a part of the development agreement. 3. Signage is not a part of preliminary plat approval. The applicant must submit a signage plan as part of a separate review and approval. 4. Submitted landscape plan must be revised to include an additional thirty (33) overstory trees or equivalent understory plantings. 5. The area adjacent to the loading dock must be landscaped with a layered vegetated screen to run the length, including overstory trees, shrubs and perennials. 6. The retaining wall must be a minimum eight (8) feet above fmished grade. 7. The developer must provide fmancial security that guarantees live growth of the plant materials for a two (2) year period from the date of installation. 8. The applicant shall provide a separate trail easement document to encompass the existing trail along the north side of Chelsea Road. 9. The final plat is subject to the review and comment of Mn/DOT. 10. The applicant shall comply with all recommendations of the City Engineering staff as detailed in the memos of 8/27/08 and 9/9/08. City Council Agenda - 09/22/08 5F. Consideration to approve amendments to the EDA Business Subsidy Criteria (Greater Monticello Enterprise Fund). (MB) A. REFERENCE AND BACKGROUND: The Economic Development Authority (EDA) recently revised the Greater Monticello Enterprise Fund (GMEF) Business Subsidy Criteria. The amendments are minor and largely relate to changing references from HRA to EDA, due to the recent combining of the two authorities. Per City Code requirements, the City Council will need to review and approve amendments made to the GMEF. Subsequent to City Council approval, the EDA will hold the required public hearing at their October 2008 regular meeting. As previously stated, the changes made to the GMEF Business Subsidy Criteria are quite minor. There was not any substantial criteria or guidelines amended. The following is a list of amendments being proposed to the GMEF Business Subsidy Criteria: 1. References to HRA were changed to EDA 2. The federal minimum wage table was removed in order to eliminate referencing specific dates and minimum wage dollar amounts. The thought behind removing the table was to eliminate referencing dates and figures that can become outdated or inaccurate on a frequent basis. The table was replaced with the following language: "At lest 90% of the jobs created must pay a wage of the higher of $9.00 per hour, or at least 160% of the federal minimum wage, exclusive of benefits, for individuals over the age of 20 during the term of assistance. Annual written reports aze required until termination date. Failure to meet the job and wage level goals require partial or full repayment of the assistance with interest. 3. Within the Interest Rate section: "as published in the Wall Street Journal on date of EDA loan approval" was added. 4. Within the Terms and conditions for federal money section: "prime rate as published in the Wall Street Journal on date of EDA loan approval" was added. B. ALTERNATIVE ACTION: Motion to approve the amended Greater Monticello Enterprise Fund (GMEF) Business Subsidy Criteria. 2. Motion to deny the amended Greater Monticello Enterprise Fund (GMEF) Business Subsidy Criteria. City Council Agenda - 09/22/08 Motion to table any action on the amended Greater Monticello Enterprise Fund (GMEF) Business Subsidy Criteria. C. STAFF RECOMMENDATION: City Staff recommends approving the amended GMEF Business Subsidy Criteria. The proposed wording changes maintain the City's high standards for issuing funding. The amendments also support the City's Comprehensive Plan objectives, which include; creating higher wage jobs, increasing tax base, and rehabilitating "blighted areas." D. SUPPORTING DATA: The proposed amended Greater Monticello Enterprise Fund (GMEF) Business Subsidy Criteria is attached. 2 EDA - GMEF Business Subsidy Criteria mon~ricN ~~o CITY OF MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY Business Subsidy Criteria Public Hearing and Adoption the 31St day of August, 1999 Public Hearing and Adoption of Amendments the 8th day of November 2000 Public Hearing and Adoption of Amendments the 24th day of Apri12001 Public Hearing and Adoption of Amendments the 13th day of December 2005 Public Hearing and Adoption the day of , 2008 1. PURPOSE 1:01 The purpose of this document is to establish the Economic Development Authority's (hereinafter referred to as EDA) criteria for granting of business subsidies, as defined in Minnesota Statutes 116J.993, Subdivision 3, for private development. This criteria shall be used as a guide in processing and reviewing applications requesting business subsidies. 1:02 The criteria set forth in this document are guidelines only. The EDA reserves the right in its discretion to approve business subsidies that vary from the criteria stated herein if the EDA determines that the subsidy nevertheless serves a public purpose. The EDA will file evidence of any deviation from these criteria with the Department of Trade and Economic Development in accordance with Minnesota Statutes, section 116J.994, Subd. Z. 1:03 The EDA may amend the business subsidy criteria at any time. Amendments to these criteria are subject to public hearing requirements pursuant to Minnesota Statutes, Sections 116J.993 through 116J.994. 2. STATUTORY LIMITATIONS 2:01 In accordance with the Business Subsidy Criteria, Business Subsidy requests must comply with applicable State Statutes. The EDA's ability to grant business subsidies is governed by the limitations established in Minnesota Statutes 116J.993 through 116J.994. 3. PUBLIC POLICY REQUIREMENT 3:01 All business subsidies must meet a public purpose in addition to increasing the tax base. Job retention may only be used as a public purpose in cases where job loss is imminent and demonstrable. EDA - GMEF Business Subsidy Criteria 4. BUSINESS SUBSIDY APPROVAL CRITERIA 4:01 All new projects approved by the EDA should meet the following minimum approval criteria. However, it should not be presumed that a project meeting these criteria will automatically be approved. Meeting these criteria creates no contractual right on the part of any potential developer or the EDA. 4:02 The project must be in accord with the Comprehensive Plan and Zoning Ordinance, or required changes to the plan and ordinances must be under active consideration by the City at the time of approval. 4:03 Prior to approval of a business subsidies financing plan and when deemed appropriate by the EDA, the developer shall provide any required market and financial feasibility studies, appraisals, soil boring information provided to private lenders for the project, and other information or data as requested. 4:04 A recipient of a business subsidy must make a commitment to continue operations at the site where the subsidy is used for at least five years after the benefit date. 4:05 Recipients of any business subsidy will be required to meet wage and job goals determined by the EDA on a case-by-case basis, giving consideration to the nature of the development, the purpose of the subsidy, local economic conditions, and situational circumstances. 4:06 The EDA may determine after a public hearing that job creation or retention is not a goal of the subsidy. In those cases, the recipient must instead meet at least one of the following minimum requirements (in addition to all other criteria in this document other than those relating to jobs and minimum wages): A. The proposed subsidy must accomplish removal, rehabilitation or redevelopment of "blighted areas" as defined in Minnesota Statutes, Section 469.002, Subd.l 1, or must constitute a cost of correction conditions that allow designation of redevelopment districts under Minnesota Statutes, Sections 469.174 to 469.179; or B. The proposed subsidy must result in improvements to public infrastructure or public facilities, including without limitations, sewers, storm sewers, streets, parks, recreational facilities, and other City facilities; or C. The proposed subsidy must remove physical impediments to development of land, including without limitations poor soils, bedrock conditions, steep slopes, or similar geotechnical problems. 4:07 For any business subsidy that does not meet the requirements of section 4:07, the recipient must create or retain jobs as determined by the EDA and must meet the minimum wage thresholds, described in Section 5:03,Greater Monticello Enterprise Fund Guidelines, 1.(b) (whether or not the source of the subsidy is tax increment financing). 5. GREATER MONTICELLO ENTERPRISE FUND PROJECT EVALUATION CRITERIA 5:01 The EDA will utilize the Greater Monticello Enterprise fund to support the community's long-term economic goals. 2 EDA - GMEF Business Subsidy Criteria 5:02 Each Greater Monticello Enterprise Fund Application will be analyzed and evaluated by the EDA. Each project shall be measured against the general criteria in Sections 1 through 4 and the specific guidelines in this Section 5 applicable to the Greater Monticello Enterprise Fund. 5:03 Following are the evaluation guidelines that will be used by the EDA. 3 EDA -GMEF Business Subsidy Criteria GREATER MONTICELLO ENTERPRISE FUND GUIDELINES CITY OF MONTICELLO 505 WALNUT STREET, SUITE #1 MONTICELLO, MINNESOTA 55362 (763) 271-3208 INTRODUCTION The purpose of the Greater Monticello Enterprise Fund (GMEF) is to encourage economic development by supplementing conventional financing sources available to existing and new businesses. Through this program administered by the Economic Development Authority and participating lending institution(s), loans are made to businesses to help them meet a portion of their financing needs. All loans must serve a public purpose by complying with four or more of the criteria noted in the next section. In all cases, it is mandatory that criteria #1 be satisfied, which requires the creation of new jobs. It is the responsibility of the EDA to assure that loans meet the public purpose standard and comply with all other GMEF policies as defined in this document. Along with establishing the definition of public purpose, this document is designed to outline the process involved in obtaining GMEF financing. DEFINITION OF PUBLIC PURPOSE 1. To provide loans for credit worthy businesses that create new jobs. (a) One job is equivalent to a total of 37.5 hours per week. (b) At lest 90% of the jobs created must pay a wage of the higher of $9.00 per hour, or at least 160% of the federal minimum wage, exclusive of benefits, for individuals over the age of 20 during the term of assistance. Annual written reports are required until termination date. Failure to meet the job and wage level goals require partial or full repayment of the assistance with interest. 2. To provide loans for credit worthy businesses that would increase the community tax base. 3. To assist new or existing industrial or commercial businesses to improve or expand their operations. Considerations for loans shall take into account factors including, but not limited to, the nature and extent of the business, the product or service involved, the present availability of the product or service within the City of Monticello, the compatibility of the proposed business as it relates to the comprehensive plan and existing zoning policies, and the potential for adverse environmental effects of the business, if any. 4. To provide loans to be used as a secondary source of financing that is intended to supplement conventional financing (bank financing). 5. To provide loans in situations in which a funding gap exists. 6. To provide funds for economic development that could be used to assist in obtaining other funds such as Small Business Administration loans, federal and state grants, etc. 4 EDA -GMEF Business Subsidy Criteria THE GREATER MONTICELLO ENTERPRISES REVOLVING LOAN FUND POLICIES I. BUSINESS ELIGIBILITY * Industrial businesses. * Non-competitive commercial businesses which enhance the community. * Businesses located within the City of Monticello. * Credit worth existing businesses. * Non-credit worthy start-up businesses with worthy feasibility studies (Deny all historical non- credit worthy businesses). * $10,000 loan per each job created, or $5,000 per every $20,000 increase in property market valuation, or $5,000 per every $20,000 increase in personal property used for business purposes, whichever is higher. II. FINANCING METHOD * COMPANION DIRECT LOAN - Example: Equity 20%, RLF 30% and bank 50%. (All such loans may be subordinated to the primary lender(s) if requested by the primary lender(s). The RLF loan is leveraged and the lower interest rate of the RLF lowers the effective interest rate on the entire project.) PARTICIPATION LOAN - RLF buys a portion of the loan (the RLF is not in a subordinate position, no collateral is required by the RLF and the loan provides a lower interest rate). GUARANTEE LOANS - RLF guarantees a portion of the bank loan. (Personal and real estate guarantees handled separately.) III. USE OF PROCEEDS * Real property acquisition and development * Real property rehabilitation (expansion or improvements) * Machinery and equipment IV. TERMS AND CONDITIONS LOAN SIZE - Minimum of $25,000 and maximum not to exceed 50% of the Remaining revolving loan fund balance; for example, if the remaining revolving loan cash fund balance is $50,000, the maximum loan issuance is $25,000. LEVERAGING - Minimum 60% private/public non-GMEF Maximum 30% public (GMEF) Minimum 10% equity EDA loan EDA -GMEF Business Subsidy Criteria * * * LOAN TERM - Personal property term not to exceed life of equipment (generally 5-7 years). Real estate property maximum of 5-year maturity amortized up to 30 years. Balloon payment at 5 years. INTEREST RATE - Fixed rate not less than 2% below prime rate as published in the Wall Street Journal on date of EDA loan approval. LOAN FEE - Minimum of $200 but not to exceed 1.5% of the total loan project or a minimum fee of $200. * Fees are to be documented and no duplication of fees between the lending institution and the RLF. Loan fee maybe incorporated into project cost. EDA retains the right to reduce or waive loan fee or portion of loan fee. *Fee to be paid by applicant to the EDA within 5 working days after City Council approval of GMEF loan. Non- refundable. * PREPAYMENT POLICY - No penalty for prepayment. * DEFERRAL OF PAYMENTS - LATE PAYMENT POLICY - * INTEREST LIMITATION ON GUARANTEED LOANS - 1. Approval of the EDA membership by majority vote. 2. Extend the balloon if unable to refinance, verification letter from two lending institutions subject to Board approval. Failure to pay principal or interest when due may result in the loan being immediately called. In addition to any other amounts due on any loan, and without waiving any right of the Economic Development Authority under any applicable documents, a late fee of $250 will be imposed on any borrower for any payment not received in full by the Authority within 30 calendar days of the date on which it is due. Furthermore, interest will continue to accrue on any amount due until the date on which it is paid to the Authority, and all such interest will be due and payable at the same time as the amount on which it has accrued. Subject to security and/or reviewal by EDA. 6 EDA -GMEF Business Subsidy Criteria * ASSUMABILITY OF LOAN - None. * BUSINESS EQUITY REQUIREMENTS - Subject to type of loan; Board of Directors will determine case by case, analysis under normal lending guidelines. * COLLATERAL - * Liens on real property in project (mortgage deed). * Liens on real property in business (mortgage deed). * Liens on real property held personally (subject to Board of Directors -homestead exempt). * Machinery and equipment liens (except equipment exempt from bankruptcy). * Personal and/or corporate guarantees (requires unlimited personal guarantees). * NON-PERFORMANCE - An approved GMEF loan shall be null and void if funds are not drawn upon or disbursed within 180 days from date of EDA approval. * NON-PERFORMANCE EXTENSION - The 180-day non-performance date can be extended up To an additional 120 days. 1. A written request is received 30 days prior to expiration of the 180-day non-performance date. 2. Approval of the EDA membership by majority vote. * LEGAL FEE - Responsibility of the GMEF applicant. The Greater Monticello Enterprise Fund is operated as an equal opportunity program. All applicants shall have equal access to GMEF funds regardless of race, sex, age, marital status, or other personal characteristics V. ADDITIONAL CRITERIA FOR LOANS ORIGINATING THROUGH SMALL CITIES ECONOMIC DEVELOPMENT SET-ASIDE GRANT FUNDS * Compliance with federal labor standards laws, including: The Davis-Bacon Act, which requires that workers receive no less than the prevailing wages being paid for similar work in the locality when the contract, financed in whole or part with federal funds, exceeds $2,000; The Contract Work Hours and Safety Standards Act, which requires that workers receive overtime compensation at a rate of 1-1/2 times their regular wage after they have worked 40 hours in one week; 7 EDA -GMEF Business Subsidy Criteria The Copeland "Anti-Kickback" Act, which requires that workers be paid at least once a week without any deductions or rebates except permissible deductions which include taxes, deductions the worker authorizes and those required by court processes. * Compliance with federal fair housing and civil/human rights laws and with the Minnesota Human Rights law, which forbids discrimination in credit, employment, housing, public accommodations, public service and education on the basis of race, color, creed, religion, national origin, sex marital status, disability, sexual orientation, public assistance or familial status. Compliance with the Low and Moderate Income (LMI) Benefit National Objective, which, in the economic development context, has as its goal the creation and retention of jobs, of which a minimum of 51 % must be held by LMI persons, defined as a member of a family having an income less than or equal to the Section 8 low-income limit established by the U.S. Department of Housing and Urban Development (HUD). Compliance with requirements of the National Environmental Policy Act (NEPA) of 1969, as amended, and preparation of an Environmental Review Record. Compliance with Section 104(d) of the federal Housing and Community Development Act of 1974, as amended, which requires that any reduction in LMI dwelling units in the community must be offset by the creation of similar affordable units and relocation assistance to displaced LMI families; and with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, which mandates procedures to ensure fair and equitable treatment for persons displaced by projects designed for the public good. * Terms and conditions for federal money: Interest Rate: 0% with balloon payment in three years or fixed rate not less than 3% below prime rate as published in the Wall Street Journal on date of EDA loan approval with balloon payment in five years. All other terms and conditions are as outlined in The Grater Monticello Enterprises Revolving Loan Fund Policies, Section IV, above. ORGANIZATION The Greater Monticello Enterprise Fund is administered by the City of Monticello EDA, which is a seven- member board consisting of two Council members and five appointed members. EDA members are appointed by the Mayor and confirmed by the City Council. Regular meetings are held on a monthly basis. Please see the by-laws of the EDA for more information on the structure of the organization that administers the Greater Monticello Enterprise Fund. PARTICIPATING LENDING INSTITUTION(Sl Participating lending institution(s) shall be determined by the GMEF applicant. 8 EDA -GMEF Business Subsidy Criteria 2. Participating lending institution(s) shall cooperate with the EDA and assist in carrying out the policies of the GMEF as approved by the City Council. 3. Participating lending institution(s) shall analyze the formal application and indicate to the EDA the level at which the lending institution will participate in the finance package. LOAN APPLICATION/ADMINISTRATIVE PROCEDURES The EDA desires to make the GMEF loan application process as simple as possible. However, certain procedures must be followed prior to EDA consideration of a loan request. Information regarding the program and procedures for obtaining a loan are as follows: City Staff Duties: The Economic Development Director, working in conjunction with the City Administrator, shall carry out GMEF operating procedures as approved by the EDA and Council. Staff is responsible for assisting businesses in the loan application process and will work closely with applicants in developing the necessary information. Application Process: 1. Applicant shall complete a preliminary loan application. Staff will review application for consistency with the policies set forth in the Greater Monticello Fund Guidelines. Staff consideration of the preliminary loan application should take approximately one week. Staff will ask applicant to contact a lending institution regarding financing needs and indicate to applicant that further action by the EDA on the potential loan will require indication of support from a lending institution. 2. If applicant gains initial support from lending institution and if the preliminary loan application is approved, applicant is then asked to complete a formal application. If the preliminary loan application is not approved by staff, the applicant may request that the EDA consider approval of the preliminary application at the next regularly scheduled meeting of the EDA. 3. If the preliminary loan application is approved, applicant shall complete a formal application. Formal application shall include a business plan which will include its management structure, market analysis, and financial statement. Like documentation necessary for obtaining the bank loan associated with the proposal is acceptable. Attached with each formal application is a written release of information executed by the loan applicant 4. City staff will meet with applicant and other participating lender(s) to refine the plan for financing the proposed enterprise. City staff shall analyze the formal application and financial statements contained therein to determine if the proposed business and finance plan is viable. Staff may, at its discretion, accept the findings of a bank institution regarding applicant credit and financial viability of act the project. After analysis is complete, City staff shall submit a written recommendation to the EDA. A decision regarding the application shall be made by the EDA within 60 days of the submittal of a completed formal application. 9 EDA -GMEF Business Subsidy Criteria 6. The EDA shall have authority to approve or deny loans; however, within 21 days of EDA approval, the City Council may reverse a decision by the EDA to approve a loan if it is determined by Council that such loan was issued in violation of GMEF guidelines. 7. Prior to issuance of an approved loan, the City Attorney shall review and/or prepare all contracts, legal documents, and intercreditor agreements. After such review is complete, the City shall issue said loan. REPORTING 1. Staff shall submit quarterly summaries and/or annual report detailing the status of the Greater Monticello Enterprise Fund. FUND GUIDELINES MODIFICATION 1. At a minimum, the EDA shall review the Fund Guidelines on an annual basis. No changes to the GMEF guidelines shall be instituted without prior approval of the City Council LOAN ADMINISTRATION 1. City staff shall service City loan, shall monitor City position with regard to the loan, and shall assure City compliance with intercreditor agreement. 2. All loan documents shall include an intercreditor agreement which must include the following: A. Definition of loan default, agreements regarding notification of default. B. Agreements between lending institution and City regarding reproduction of pertinent information regarding the loan. 3. All loan documentation shall include agreements between borrower and lenders regarding release of privacy regarding the status of the loan. 10 EDA -GMEF Business Subsidy Criteria Under the GMEF Guidelines use of proceeds for real property acquisition and development, real property rehabilitation (expansion or improvements) and machinery and equipment. The following commentary is intended to assist developer with those costs typically considered eligible: Real Property Acquisition and Improvement Costs Land Acquisition Building Permit Fees Building Materials Construction Labor Landscaping Grading Curbing/Parlcing Lot Machinery and Eauipment Costs Engineer/Design Inspection Fees Architect Fees Soil Borings Appraisal Fees Legal Fees Environmental Study Recording Fees Title Insurance Personal property used as an integral part of the manufacturing or commercial business, with a useful life of at least three years. Acquisition costs would include freight and sales taxes paid. As a general rule, office equipment would not qualify. 11 City Council Agenda- 09/22/2008 SG. Consideration to approve an Encroachment Agreement as related the 4th Street RiEht of Way. (AS). A. REFERENCE AND BACKGROUND At the August, 2008 Planning Commission meeting, Glen Posusta received approval of a variance to sideyard setback regulations in the R-2 district. The applicant was seeking to add additional off-street parking to the site by expanding the existing driveway adjacent to the attached garage and into the side yard on the north side of the garage. To the north of the property is the right of way for 4th Street. This street is an un-built right of way that is currently occupied by private driveway and landscaping improvements under a license granted to the townhouse project to the north. The driveway and retaining wall proposed by Mr. Posusta cross over the property line for the subject site, creating an encroachment onto the unused 4th Street right of way. To allow the driveway and retaining wall features to cross into the right of way, the City Attorney has prepared an encroachment agreement. As the license agreement granted to Morning Glory Townhomes is non-exclusive, the encroachment agreement essentially becomes a secondary layer, allowing Mr. Posusta to utilize the ROW as proposed. The agreement is relatively straightforward and includes standard language relating to liability and indemnification. The agreement has been provided to Mr. Posusta for review. The agreement will include a parcel sketch, illustrating use of only that slice of area needed to serve the driveway and retaining wall. It should be noted that the townhome association currently maintains the 4th Street right of way area. They have installed a sprinkler system to aid in those efforts. At the Planning Commission meeting, residents expressed concern that the proposed driveway would impact their system. Mr. Posusta clarified that portion of the system has actually crossed over onto his property. Mr. Posusta has indicated to staff that he has coordinated the movement of the sprinkler system back into the right of way area at his expense. In short, staff believes this issue to be resolved. B. ALTERNATIVE ACTIONS 1. Motion to approve the Encroachment Agreement as related to the 4th Street right of way. 2. Motion to deny approval of the Encroachment Agreement for the 4th Street right of way, based on a finding to be made by the City Council. City Council Agenda- 09/22/2008 C. STAFF RECOMMENDATION Staff recommends approval of the encroachment agreement. The Planning Commission approved the variance, citing the unique nature of the subject site with adjacent unused right of way, and the applicant's intent to comply with off-street parking regulations. As such, the execution of the encroachment agreement is the next step in allowing the use as proposed by the applicant. D. SUPPORTING DATA Exhibit A: Location Map Exhibit B: Encroachment Agreement Exhibit C: Morning Glory Townhome License Agreement 2 EXHIBIT "B" TO ENCROACHMENT AGREEMENT Parcel Sketch That Southerly two foot portion of the West Fourth Street 80 foot wide Right of Way lying Westerly of the Elm Street Right of Way and extending Westerly along the Southerly boundary of said West Fourth Street Right of Way to the Easterly line of the Independent School District No. 882 Property. Fir ^' T .~ `` ~~ r~ ,\ =,/ z~~ x to i ~Z ~ ~"/ m ~ ~ wb ~',~ m ;~~ ,~ ~ C0 a •:_ ~~ F ti s t '~Bo ~ , ` ~ `~~ ~ti 4 ~~ d o /~ ~ N V .. y~ ~ s ~~ , °rn ;e, Y h } v v ~~' . rv ~ ~~6~ .b~ ~~" 0~ ~~ ~: ~:~ 4 4~ 4, ~i ~/ ~~ %. 0 ~. ~, (reserved for recording information) ENCROACHMENT AGREEMENT AGREEMENT made this day of , 20 , by and between the CITY OF MONTICELLO, a Minnesota municipal corporation ("City") and GLEN POSUSTA ("Posusta"). 1. BACKGROUND. Posusta is the fee owner of certain land located at 403 Elm Street in the City of Monticello, County of Wright, State of Minnesota, legally described on the attached Exhibit "A" (the "Subject Property"). The property abuts 4t1i Street, a public street that is currently unimproved and unopened to public use. Posusta intends to construct a driveway and retaining wall within the 4~' Street right of way to serve the property. T'he City is willing to allow the encroachment into the currently unimproved and unopened right of way under certain terms and conditions as specified in this Agreement. 2. ENCROACHMENT AUTHORIZATION. The City hereby approves the encroachment of the driveway and retaining wall in its 4~' Street right of way as described and shown on the Parcel Sketch attached hereto as Exhibit "B", subject to the conditions set forth in this Agreement. No additional improvements, landscaping, or other structures may be placed within the 4th Street right of way without prior written approval by the City. 3. CONSTRUCTION, MAINTENANCE AND REPAIR. Posusta shall be solely responsible for all costs relating to the construction, maintenance, repair and replacement of the driveway and retaining wall, including any damage to the improvements caused in whole or in part by the City's use, 1 maintenance, and repair 4~' Street right of way. This maintenance agreement is a personal obligation of Posusta and shall be binding upon executors, administrators, successors and assigns. 4. HOLD HARMLESS AND INDEMNITY. In consideration of being allowed to encroach in the City's right of way, Posusta and his/their successors and assigns, hereby agrees to indemnify and hold the City harmless from all costs and expenses, claims and liability, including attorney's fees, relating to or arising out of this grant of permission to construct a driveway and retaining wall in the 4~' Street right of way 5. LIABILITY. Posusta hereby certifies that liability and property damage insurance has been provided, covering personal injury, including death, and claims for property damage which may arise out of Posusta's work or the work of its subcontractors or by one directly or indirectly employed by any of them. Posusta shall file with the City a certificate evidencing coverage prior to the City signing the encroachment agreement. The certificate shall provide that the City must be given ten (10) days advance written notice of the cancellation of the insurance 6. TERMINATION. The City may, at its sole discretion, terminate this Agreement at any time by giving the then owner of the Subject Property thirty (30) days advance written notice. The property owner shall remove the improvements and any related encroachments upon the effective date of the termination of this Agreement. If the owner fails to do so the City may remove the encroachment. 7. RECORDING. This Agreement shall be recorded against the title to the subject property. CITY OF MONICELLO BY: (SEAL) Clint Herbst, Mayor AND Jeff O'Neill, City Administrator 2 GLEN POSUSTA STATE OF MINNESOTA ) ( ss. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this day of , 2008, by Clint Herbst and by Jeff O'Neill, respectively the Mayor and City Administrator of the City of Monticello, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. NOTARY PUBLIC STATE OF MINNESOTA ) ( ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2008, by Glen Posusta, the owner of the property subject to this agreement. NOTARY PUBLIC THIS INSTRUMENT DRAFTED BY: CAMPBELL KNUTSON Professional Association 1380 Corporate Center Curve, Suite #317 Eagan, Minnesota 55121 Telephone: (651) 452-5000 JJJ EXHIBIT "A" TO ENCROACHMENT AGREEMENT Legal Description of Subiect Property Lot 6 and 7, Block 24, Original Plat of Monticello, Wright County, Minnesota EXHIBIT "B" TO ENCROACHMENT AGREEMENT Parcel Sketch 'That Southerly two foot portion of the West Fourth Street 80 foot wide Right of Way lying Westerly of the Elm Street Right of Way and extending Westerly along the Southerly boundary of said West Fourth Street Right of Way to the Easterly line of the Independent School District No. 882 Property. 5 LICENSE AGREEMENT FOR RIGHT OF WAY ENCROACHMENT OR USE WHEREAS, on March 7, 2045 the City of Monticello {hereinafter referred to as "City") allowed Morning Glory Town Home Association, aka Dale Salo, and his successors and assigns ~ ~ rL.~ lt,)~5~1_ ~}-e. , {hereinafter referred to collectively as "Association") a conditional use permit for a Planned Unit Development to provide for a townhome development of _~____ tawnhome dwellings; and, WHF:p.EAS, the Association intends has. constructed aprivate /public drive and established use as the public street access upon that portion of the city street right ofway for 4~' Street, Iying immediately south of and abutting the townhorne development; and, WHEREAS, the City will permit the encroachment and use of the aforementioned city right of way by the Association under the terms and conditions of this License Agreement; NOW THEREFORE, it is agreed: 1. The City hereby licenses the Association to construct within the public right of way for 4'~ Street • a private t public drive to access the townhame development, • street lighting, and • municipal utilities that may include sanitary sewer, water main, and storm sewer, according to a separate plan and agreement approved by the City. 2. The area covered by this license is described on Exhibit 1 attached hereto. 3. Prior to construction, the Association must at its sole expense and subject to a permit from the City, must construct a private J public roadway, street lighting, sanitary sewer main,. water main and storm sewer in the area of the right of way. Such improvements must be designed by a licensed professional engineer, must meet all City design standards and are subject to approval by the City Engineer and by the City's Director of Public Works. 4. The Association shall at its sole expense maintain the private J public roadway and any and all public utilities it may construct within the public right of way of 4~' Street {with the exception of the sanitary sewer main and the water main and. hydrants which are maintained by the City). 5. The Association shall save harmless, indemnify, and defend the City from any and all third party claims which might arise out of the activities of the Association's contractor/s or the Association itself in encroaching or using the public street right of way, or constructing and maintaining that portion of the public right of way subject to this license. ,~ The Association hereby certifies that it has in place a comprehensive general liability insurance policy which will secure its obligations to indemnify the City and said insurance is underwritten by ~ ~l ~,oiC~1~ M ti _{see Exhibit 2 attached hereto}. CITY OF MONTICELLO B. Its: ~~ d~' r.J tf7'~'~ •2:~ Date: ~ ~'~' " ~ ~ MORNING GLORY TOWNHO~ME` ,ASSOCIATION gy; d~'t~~~ 7..~.. Its: ~ r Date: 3 -f ~ - d ~ EX~iIBIT 1 LEGAL DESCRIl'TION Lot 9 Block 1, Morning Glory City of Monticello Wright County,. Minnesota EX~IIBIT 2 COMPREHENSIVE GENERAL LIABILITY INSURAI~tGE POLICY rlns rJ~1! ~.:'U~35 1 ~3: ~,j 952338©735 .~ONts15t~Pt hIIDW~ST Pr1~E ~2 Oi~Cjr iVUfii`JCt: 46-OOY-716-00 uS:c' uiiEC2~: ?/2ti/2005 A+~ta~,fl,~ 4~~?~'!F:~:!.~T~ sJF ~.~A$~~~TY !",~5~'F'.~,~CE ~~tt~woemrYt iROOUCpt Ox MZON$sI , .t2..cs 1301 raunnTpgg STRE$Z Y3o6 THIS GERTIFIGATE 13 (SSUEO AS A MATTER OP INFbRMATiON E ONLY ANO CONFERS NO RIGtCfS tavaly T-1!: CQRTtFICATE 80X 739 BOYICIZiB Dail? 55343 i~`52i 93B••63d3 06-0313 warAty t~aur-rG Gre34. shy ~ 2'DtC .,.. <r/A yVt'TA 1/~Ryt'~alft a73D spRZDrG cs>u~ r~stsvs ExcELSZOaR, rBt 55331 THIS CERT(FICRTE DOES ftOT AMEND, EXTEND OR INSURERS AFFORDING COVERAGE i NAlC # INSURER ~_ qMf 1gCA r;• -- THE POUCtES OF INSU W WCE LISTED BEt.ONt tiAYE BEEN ISSUEb TO 1Mt;1N3URE0 NAMED ABQYE FOR THE POLICY PERt00 IND~ATEL?. 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EA EatPLaYEE s ~ ~' ~"" ~ ELaY6FJ,5E-i'CJt1~GYlWR i 1,'~. ; ate,:?.itrs'a):c i - iv-Ciui-7lc-vu 8/1$/20v"5 Sf:.812005 `%OC i a'iti:7.t`iI2ZC Si6S,3"vC 1i 3PJrCIAS. >:Y3RM ~ , ~ ~ ~ LOG 2 >gVTLDS2iG $?65.300 . gr oL . rn:cT OEZCRV'i1GN QiF OVE1tA110N>e t WCATION~ 1 VllilGl,6i 11E7aCUJSiOtJt ~DOlD SY T NDORiEFIBlJT I i-flCYhL. PRLV~gN3 jiZ'c: LOC. i - 30i, 3a3, 305 t 307 ZL'at ,i11A~T, MpR21CL7.L0, 2dLT LOC. 2 - 309, 311, 313 i 315 ELt! S2'REBr, DaI~TiC1LLO. DaBt ath Straat right away eurs~v,ntly u>ti~d for driw~rs~y acca~a. (:ity Qla I~Rt1GY1.t0 YOS t.ol1 Couraa Raid D4rtntiCa110, Dae 55362 itKSU{.O MM t}G 111 aW}uE m1lK.`!R4 QF Clut~ta.St! Y~tlOE sf+E k'7l'P~RS1'1U+~1 owtt rt~ua~. TN! IszitlYlc e+staREtt Mlti. ENDGVOR to trMt.10 ewes NINtfTEM NONCE TO TiIE CEIC1gC11TE lIORYIEtt MMY!'O TO THE IS'f. 6YT FMi1RE 1•'O c0 7O l11Att uwaioss ~ OlLCwYION OR LYIIILJIY 11lE ANY KYiO U-taN T}!Q N3URER tT4 J1Gilftl! OR r 1988 EXHIBIT 1 LEGAL DESCRIPTION As amended this day of , 2008. That portion of the West Fourth Street 80 foot wide Right of Way lying Westerly of the Elm Street R/W and extending Westerly a distance of 213 feet + or - along the centerline of said West Forth Street R/'W to the Easterly line of the Independent School District No. 8$2 Property. Said West Fourth Street R1W contains 0.30 Acres + ar -. wi ~ f ~ r W lj t i r ~ +' ~ 1 ! } ~ ~ r € ,' ~ r;~. ,' { ~ ~ ~ ~~ t 4 /r ~ ,~ ~~w # f ~ ; n r r r /r • ~ ti s r r ++ r f r r ' r ~, ~ ..~w~r rr ~ j- r •.w ~ r f~,~~ r r '9tra f r ,~ t j f ~ r(`~ rr t1. ~ ~>`. {~ r J 1 r` '``~.~~~ 1 ' ~ J~ t ~.,~, rr a J, M i ~~~r fJ r _ ~ ~ ,~ l ;~.. ,+ ~. ~., ~, 1 ,~ .~.... ~7 MORNING GLORY TOWNHOME ASSOCIATION By: Its: Date: j ,, 1 !; FrC I Gj ~` t t 1 f .~ By: Its: . :............:... . • ww.s+or ~ a ~.gy; note ar sr la w r anw A'+trw N vwwt t. CITY OF MONTICELLO Date: Council Agenda: 9/22/08 5H. Consideration of adopting resolutions for special assessment agreements for Mills Properties, Inc. and M&B of Monticello (Suburban Manufacturing) for the Chelsea Road Reconstruction Project (City Project No. 2006-31C) (WSB) A. REFERENCE AND BACKGROUND: The Chelsea Road Reconstruction Project included the reconstruction of Chelsea Road from CSAH 18 to west of Fallon Avenue and realigning the Chelsea Road/Fallon Avenue intersection. The project also included a change order related to the addition of turn lanes and utility connections associated with the Mills Fleet Farm site. This additional work totaling $88,844.29 (construction plus indirect costs) was to be included as a special assessment with the developer's agreement when the project was in the development stage last year. Since the project has not moved forward, a special assessment agreement was put together to secure the costs for the improvements. The developer had provided a letter of credit for this work, which can be released once the assessment agreement is recorded with the County. The property owner has indicated that they plan to pay the assessment in full prior to it being on the tax rolls. During construction of the project, the property owner of Suburban Manufacturing (M&B of Monticello) requested the City extend an additional 8-inch water service to their site to provide domestic and fire service for future expansion of their building. At the same time, we were discussing obtaining a pathway easement from the property owner for construction of the pathway along the north side of Chelsea Road, in exchange for the cost of the water service. A pathway easement was needed to provide an 8-foot boulevard along the roadway which would result in a portion of the pathway being outside of the right of way. The property owner was not receptive to the offer and it was decided to keep the pathway within the right of way with a 3-4 foot boulevard in place. In this case, the reduced boulevard width should be adequate for snow storage and should not pose a significant safety issue as it is adjacent to a right turn lane, where speeds should be slower. The property owner requested to be assessed for the water service which totals $4,134.50. B. ALTERNATIVE ACTIONS: Approve adopting resolutions for special assessment agreements for Mills Properties, Inc. and M&B of Monticello (Suburban Manufacturing) for the Chelsea Road Reconstruction Project. 2. Do not adopt the resolutions. C. STAFF RECOMMENDATION: Staff recommends selecting Alternative No. 1. D. SUPPORTING DATA: Resolution and Assessment Agreement for Mills Properties, Inc. Resolution and Assessment Agreement for M&B of Monticello F:IdawnglHOrdproc11008 Caunc!lAgemtasl9-12-08 cc agerdalSH-Chelsea Road Specia(Assessments-092208 BRWrev.doc CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. RESOLUTION ADOPTING SPECIAL ASSESSMENTS ASSOCIATED WITH THE CONSTRUCTION OF TURN LANES AND ASSOCIATED UTILITY IlVII'ROVEMENTS TO SERVE MILLS PROPERTIES, INC. (PID NO.155-011-000190 and 155-011-000102) AS PART OF CHELSEA ROAD RECONSTRUCTION PROJECT NO.2006-31C WHEREAS, the City has received and approved a Public Improvement and Assessment Agreement from the property owner of the properties with Pid Nos.155-011- 000190 and 155-011-000102 waiving its right to special assessment hearings for all fees associated with the construction of turn lanes on Chelsea road and associated sanitary sewer, watermain and storm sewer utility work and all other appurtenances to serve the properties in connection with Chelsea Road Reconstruction Project No. 2006-31C. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Monticello, Minnesota: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein and the tract of land therein included is hereby found to be benefited by the proposed improvements in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period often (10) years, the first of the installments to be payable on or before the first Monday in January, 2009, and shall bear interest at the rate of five percent (5) per annum from the date of adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from December 1, 2008 until December 31, 2009. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The property owner may, at any time prior to certification of the assessment to the County, pay the whole of the assessment on such property with interest accrued to the date of payment to the City, except that no interest shall be charged if the entire assessment is paid within thirty (30) days from the adoption of this resolution and the owner may at any time thereafter pay the City the entire amount of the assessment remaining unpaid with interest accrued to December 31 of the year in which the payment is made. Such payment must be made before November 30 or interest will be charged through December 31, of the next succeeding year. I39419v01 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment to the County to be extended on the proper tax lists of the County and such assessments shall be collected and paid over in the same manner as other municipal taxes. 5. The total cost of the improvement assessed by this resolution is $$8,844.29. ADOPTED this day of , 2008, by the City Council of the City of Monticello, Minnesota. CITY OF MONTICELLO By: Clint Herbst, Mayor ATTEST: Jeff O'Neill City Administrator 139419v01 2 PUBLIC IMPROVEMENT AND ASSESSMENT AGREEMENT (Tax Parcel No.155-011-000190 and 155-011-000102) THIS AGREEMENT(the "Agreement") made this day of 20 , by and between the CITY OF MONTICELLO, a Minnesota municipal corporation ("City") with offices at 505 Walnut Street, Suite #1, Monticello, Minnesota 55362, and Mills Properties, Inc., a Wisconsin corporation, ("Owner"). RECITALS A. The Owner owns two parcels of land located along Chelsea Road in the City of Monticello, Wright County, Minnesota and legally described on Exhibit "A" attached hereto (PID No. 155-011-000190 and PID No. 155-011-000102) (hereinafter the "Subject Properties"). B. The City of Monticello constructed turn lanes on Chelsea road and associated sanitary sewer, watermain and storm sewer utility work for the Subject Properties as part of the Chelsea Road Reconstruction Project (City Project No. 2006-31 C). The total assessment amount for the Chelsea Road improvements to the Subject Property is $88,844.29. This assessment; however, was not included with the assessment roll adopted by the Monticello City Council on October 22, 2007 for the City Project No. 2006-31C. NOW T$EREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS SET FORTH HEREIN, THE PARTIES AGREE AS FOLLOWS: 1. ASSESSMENT. The Subject Properties are hereby assessed by the City for the Chelsea Road improvements in the amount of $88,844.29. The assessment is to be applied over a ten (10) year period bearing interest at the rate of five percent (5%) per annum. The assessment shall be deemed adopted on the date this Agreement is signed by the City. The assessment includes construction cost plus normal indirect costs. The assessment will be apportioned as follows: 135860v01 JJJ/sm:12/11/200? PID #155-011-000190 - $79,959.86 PID #155-011-000102 - $ 8,884.43 (the "Assessment"). 2. WAIVER. The Owner, by signing this Agreement, waives any and all procedural and substantive objections to the property taxes and the special assessment against the Subject Properties, including but not limited to hearing requirements and any claims that the assessment exceeds the benefit to the Subject Properties. The Owner waives any appeal rights otherwise available pursuant to Minn. Stat. § 429.081. 3. BINDING EFFECT; RECORDING. This Agreement shall be binding upon tote Owner and the Owner's successors and assigns. This Agreement maybe recorded against the title to the Subject Properties. CITY OF MONTICELLO By: Clint Herbst, Mayor By: Jeff O'Neill, City Administrator OWNER: MILLS P PERTIES, INC. By: Its V-cc° res~clcr~t By~~~~~~ Its Vice p; csr~c 135860v01 2 JJJ/arn:12/L 1/2009 STATE OF MINNESOTA ) ( ss. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this day of 20 , by Clint Herbst and Jeff O'Neill, the Mayor and City Administrator, respectively, of the City of Monticello, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public STATE OF MINNESOTA ) ( 5S. COUNTY OF wlJrr t~, ) The foregoing instrument w uc -~ 20 Dg, b Vicc Pns/r~arr~s• behalf of the corporation. Is acknowledged before me this ~t~da of Y / $~iewc•.r~ C, H,1~51~r.~~ Ro;~altQ D.Obc~drmsFu the of Mills Properties, Inc., a Wisconsin corporation, on ~• ~~. Not Public THIS INSTRUMENT DRAFTED BY: CAMPBBLL KNUTSON Professional Association 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, Minnesota 55121 Telephone: (651} 452-5000 JJJ:srn r p.YSE B. NAGEN NOTARY PUBLIC - AAINNESOTA Cammisslon Expkas Jan. 31.209 ^ 135860v01 JJJ/sm:i2/11/2007 EXHIBIT A TO ASSESSMEN'~ AGREEMENT LEGAL DESCRIPTION OF SUBJECT PROPERTY PID No. 155-011-000190 Parts of Lots 10, 18 & 19, Auditor's Subdivision No. One PID No. 155-011-000102 Part of Lots 1Q, Auditor's Subdivision No. One 135860v01 JJJ/sm:12/I 1/2007 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. RESOLUTION ADOPTING SPECIAL ASSESSMENTS ASSOCIATED WITH THE EXTENSION OF AN S-INCH WATERMAIN TO SERVE LOT 1, BLOCK 1, BARGER ADDITION (PID NO. 155-075-001010) AS PART OF CHELSEA ROAD RECONSTRUCTION PROJECT N0.2006-31C WHEREAS, the City has received and approved a Public Improvement and Assessment Agreement from the property owner of Lot 1, Block 1, Barger Addition (PID No. 155-75-001010) waiving its right to special assessment hearings for all fees associated with the extension of an 8-inch watermain and all other appurtenances to serve Lot 1, Block 1, Barger Addition in connection with Chelsea Road Reconstruction Project No. 2006-31 C. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Monticello, Minnesota: Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein and the tract of land therein included is hereby found to be benefited by the proposed improvements in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period often (10) years, the first of the installments to be payable on or before the first Monday in January, 2009, and shall bear interest at the rate of five percent (5) per annum from the date of adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from December 1, 2008 until December 31, 2009. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The property owner may, at any time prior to certification of the assessment to the County, pay the whole of the assessment on such property with interest accrued to the date of payment to the City, except that no interest shall be charged if the entire assessment is paid within thirty (30) days from the adoption of this resolution and the owner may at any time therea$er pay the City the entire amount of the assessment remaining unpaid with interest accrued to December 31 of the year in which the payment is made. Such payment must be made before November 30 or interest will be charged through December 31, of the next succeeding year. 139419v01 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment to the County to be extended on the proper tax Lists of the County and such assessments shall be collected and paid over in the same manner as other municipal taxes. 5. The total cost of the improvement assessed by this resolution is $4,134.50. ADOPTED this day of , 2008, by the City Council of the City of Monticello, Minnesota. CITY OF MONTICELLO By: Clint Herbst, Mayor ATTEST: Jeff O'Neill City Administrator 139419v01 2 PUBLIC IMPROVEMENT AND ASSESSMENT AGREEMENT (Tax Parcel No.155-075-001010) THIS AGREEMENT (the "Agreement") made this /_~ day of SvA~ ~.,,/' , 2008, by and between the CITY OF MONTICELLO, a Minnesota municipal corporation ("City") with offices at SOS Walnut Street, Suite #1, Monticello, Minnesota 55362, and M & B OF MONTICELLO, LLC, a Minnesota limited liability company, whose address is 301 Chelsea Road, Monticello, Minnesota 55362 ("Owner"). RECITALS A. The Owner owns real property located in the City of Monticello, Wright County, Minnesota, legally described as Lot 1, Block 1, BARGER ADDI'T'ION ("Subject Property"), also referred to as Tax Parcel No. 155-075-001010. B. The City of Monticello extended an 8-inch water service to the Subject Property as part of the Chelsea Road Reconstniction Project (City Project No. 2006-31C). The total assessment amount for the Chelsea Road improvements to the Subject Property is $4,134.50. This assessment; however, was not included with the assessment roll adopted by the Monticello City Council on October 22, 2007 for the City Project No. 2006-31 C. NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS SET FORTH HEREIN, THE PARTIES AGREE AS FOLLOWS: 1. ASSESSMENT. The Subject Property is hereby assessed by the City for the Chelsea Road improvements in the amount of $4,134.50. The assessment is to be applied over a ten (10) year period accruing interest at the rate of five percent (5%) per annum. The assessment shall be deemed adopted on the date this Agreement is signed by the City. 2. WAIVER. The Owner, by signing this Agreement, waives any and all procedural and substantive objections to the property taxes and the special assessment against the Subject Property, including but not limited to hearing requirements and any claims that the 139377v01 1 SRN:06/i 8/2008 assessment exceeds the benefit to the Subject Property. The Owner waives any appeal rights otherwise available pursuant to Minn. 5tat. § 429.081. 3. BINDING EFFECT; RECORDING. This Agreement shall be binding upon the Owner and the Owner's successors and assigns. This Agreement maybe recorded against the title to the Subject Property. CITY OF MONTICELLO BY: Clint Herbst, Mayor STATE OF MINNESOTA ) ( ss. COUNTY OF WRIGHT ) AND Jeff O'Neil(, City Administrator OWNER: M & B OF MONTICELLO, LLC .~ BY: Its F'Y~s ,•,~• AND Its ~ ,n,,~~r~~sv~•e The foregoing instrument was acknowledged before me this day of 2008, by Clint Herbst and by Jeff O'Neill, respectively the Mayor and City Administrator of the City of Monticello, a Minnesota municipal corporation pursuant to the authority granted by its City Council. Notary Public 139377v01 2 SRN:06/18/2008 STATE OF MINNESOTA ) ( ss. COUNTY OF WRIGHT ) The foregoing instntment was acknowledged before me this 15th day of September , 2008, by Brad Barger and by Mary A. Barer the President and Secretary-Treasurer of M & B of Monticello, LLC, a Minnesota limited liability company, on behalf of the company. Notary Public THIS INSTRUMENT WAS DRAFTED BY: CAMPBELL KNUTSON Professional Association 1380 Corporate Center Curve, Suite 317 Eagan, MN 5 5121 Telephone: (651) 452-5000 SRN DAWN M. GRO5SINGER NOTARY PUBLfC -MINNESOTA My Commission Expires Jan. 31, 2010 139377v01 SRN:06/18/2008 Council Agenda: 9/22/08 SI. Consideration of adopting a resolution supporting I-94 corridor expansion funding. (BW/JO) A. REFERENCE AND BACKGROUND: Kathleen Poate, I-94 West Chamber of Commerce President, addressed the Government Affairs Committee on August 29th to discuss the intent to form a Coalition of Cities and Counties along the I-94 corridor between Maple Grove and Monticello to support expansion of the freeway along this corridor. Coalition members are being requested to adopt resolutions in support of corridor expansion funding. At the meeting, Ms. Poate requested that City staff present the attached resolution to the Monticello City Council for adoption. If the Council adopts the attached resolution, they would be committing the City to provide financial support to the Coalition in the amount of $3,000 to $6,000, with the actual amount being dependent on the population of the supporting City. At this time the actual amount is not yet known. The I-94 West Chamber of Commerce has retained the services of WSB and Associates to market the Coalition at the local and state levels, while the services of Lockridge Grindal Nauen, P.L.L.P. have been retained to help garner support for the Coalition at the Federal level. The date of October 1St has been set for the marketing information to be completed so the Council is being asked to adopt the attached resolution prior to October 1St so the names of all Coalition members can be included in the marketing materials. In addition, an event has already been planned for October at the Cabela's store in Rogers during which Coalition members will be able to meet with both State and Federal elected officials to present them with information on the Coalition. B Bud eg t Impact Funds have not been budgeted directly for this purpose therefore money for this purpose will need to be derived from general revenues. It is up to Council to determine whether or not to support this effort from reserves. B. ALTERNATIVE ACTIONS: 1. Motion to adopt Resolution 2008-73. 2. Motion to deny adoption of Resolution 2008-73. C. STAFF RECOMMENDATION: Expansion of the Freeway is important to the long term economic health of the Community. Joining efforts with others with a common purpose/need will contribute toward accomplishing transportation goals sooner versus later, therefore City staff recommends approving Alternative Action No. 1. Council Agenda: 9/22/08 D. SUPPORTING DATA: Copy of Resolution 2008-73. CITY OF MONTICELLO RESOLUTION N0.2008-73 RESOLUTION SUPPORTING I-94 CORRIDOR EXPANSION FUNDING WHEREAS, THIS RESOLUTION, was made this 22nd day of September, 2008 by the City of Monticello in Wright County, Minnesota. The Municipal Corporation shall hereinafter be called the "City," WHEREAS, the "City" is committed to the business and residential growth and expansion along the I-94 corridor from the 494/694 intersection in Maple Grove through Monticello (hereinafter the I-94 corridor), and WHEREAS, the I-94 corridor has been one of the fastest growth corridors in the State of Minnesota and the Nation, and WHEREAS, the "City" believes the continued growth and economic expansion along the I-94 corridor is dependent upon its continued viability as an uncongested major transportation corridor serving businesses and residents of the northwestern metro area as well as the State of Minnesota as a whole, and WHEREAS, the I-94 corridor functions as a major transportation route for access to northern and northwestern Minnesota recreation areas, and WHEREAS, the I-94 corridor is routinely congested, particularly in morning and afternoon rush hours, and, due to its role as a major transportation route to access northern and northwestern Minnesota recreation areas, congestion on the I-94 corridor has expanded to weekends in the summer and holidays, as well as during fishing and hunting seasons, and WHEREAS, the "City" hereby fully supports increased capacity along the I-94 corridor as a transportation priority for the State of Minnesota NOW, THEREFORE, IT IS HEREBYRESOLVED: That the "City" along with Cities, Counties and the I-94 West Chamber of Commerce business members along the I-94 corridor from Maple Grove to Monticello agree to work with Congressional and Legislative leaders, along with other Chambers of Commerce and business leaders throughout the state to help secure support from Congressional and Legislative leaders to advance the I-94 corridor expansion as a priority for the State of Minnesota. Adopted by the City Council of Monticello this 22nd day of September, 2008. Clint Herbst, Mayor ATTEST: Jeff O'Neill, City Administrator Council Agenda: 9/22/08 SJ. Consideration of granting a decrease to the individual pension for Volunteer Firefighter Relief Association Members. (MJ, TK) A. REFERENCE AND BACKGROUND: The Firefighters Relief Association membership is requesting the City Council approve a decrease in their retirement benefit from the present $3,950 per year of service to $3,500 per year of service for more than 20 years of service on the fire department. The decrease is necessary because an error was made on last year's calculation resulting in the City having to contribute $15,578 to the Relief Association based on the benefit increase awarded in 2007. By decreasing the individual pension amount it will eliminate a need for future contributions. The following is a summary of the previous benefit changes that have been approved: Year Benefit Amount 2000 $2,085 2001 $2,175 2003 $2,225 2004 $2,625 2005 $3,050 2006 $3,275 2007 $3,950 2008 proposed $3,500 By August 1St of each year, the Fire Relief Association is to present to the City Council a schedule of the proposed benefits and the total liabilities associated with the proposed benefit in comparison to the assets of the association. The schedule enclosed with the agenda indicates that the decreased benefit amount to members result with no City contribution being required. The requested amount results in a surplus of $3,287 for 2009. Based on a benefit of $3,500 as proposed, the financial report show the total amount of liability that would exist for the pension amount for the next two years and also includes information on the Association's current assets and projected income for the next year. Most of the income from the Association relates to around $88,750 per year in State Aid that must be used entirely for their pension support and investment earnings from the Association's assets. In the past, it has been City Council's policy that they would only consider adjustment to the yearly pension if the association has sufficient income projected to cover the increase. In other words, the State Aid and interest earnings on investments need to be at a sufficient level to cover normal costs of the pension calculations. The $3,500 meets this goal. Al. Budget Impact: The $3,500 benefit level should have no impact on the City's budget. A2. Staff Workload Impact: There is no staff impact with this decision. Council Agenda: 9/22/08 B. ALTERNATIVE ACTIONS 1. Grant the decrease of benefit level to $3,500 for 2008. 2. Gant an alternative benefits level. C. STAFF RECOMMENDATION: The Staff supports, Alternative 1. D. SUPPORTING DATA: Schedule Form for Lump Sum Pension Plans, Reporting Year 2008. Form SC-08 Page 1 Schedule Form for Lump Swn Pension Plans Reporting Year 200$ Determination of Plan Liabilities and Required Municipal Contribution for 2009 Re[ief Association Monticello Fire ReliefAssociation Enter Annual benefit level in effect for 2008: 3,500 (If you change your benefit level befor>w 12/31/08, the SC most be recalculated at the new level.) 2008 2009 Subtotal of Pa I Liablll - Alive Members 1 164 520 1237 970 Active Member lGnformation Please Eater Dates in this format: 8/I8/Q8 F6e Dept [.eaves To end of 2008 To end of 2009 Name $ta1US Date of BiAb Entry Data of Abaeoce (m~tbs) Yaaei Of 3e~a Acertred Liability Yeah of Secvioe Aocmod Liability 1 J C. Hornell Paid 09/03/1942 OS/01l1975 34 0 35 0 2 Michael V. Johnson Active 09/02/1956 03/Q1/1981 28 98,000 29, I01500 3 Matt J. Theiseer Active t 1/03/1956 05/0!!1982 27 94 00 28 98000 4 Brad E. Active 06/17!1957 45/01/1984 23 87 500 26 91000 5 J. Host Active Ol/17/I962 10!01/1985 23 80 00 24 $4 000 6 L n G Larson Active 02/02/1961 01/19/1987 22 77 000 23 80 00 7 Marc A Sitn n Activoe 02/24/1956 03/191198? 22 77,000 23 80,500 8 Neal B. Kranc Active 04/06/1966 05/01/1987 22 77 000 23 84 00 9 Steve S. Samuelsors Deferred 06/30/1963 l 1112/1987 21 0 22 0 10 Brian K. Scum f Active 06!14/1962 07/25/1988 20 70 000 21 73 500 11 Jeff B. Michaelis Active 08!02/!963 Qi/43/1990 19 64,540 20 70000 12 Jeff D. Kranz Active 05/30/1963 QS/OI/1993 l6 49,980 I7 54 600 13 RidcT. L Active 04129!{963 45!01!1993 lb 49 980 17 54 600 I4 Todd M. ]ohnson Active 02/07/1966 OS/O 1/1993 16 44 980 I7 54,600 IS Steve W. 3 Atdivc 05/24/1963 10/]7/1994 14 41,440 15 45 640 l6 Loke G Dahlltoimer Active 08/30/1972 OS101/1996 13 37,450 14 41,440 17 Steve A Hanson Active 0610$11967 45/01/199b 13 37 450 14 41,440 l8 Nick M. Dahlheimer Active 04Rb/t974 Ot/lS/1999 10 26 600 l 1 30,030 19 Steve C. Babe Active 06/10/E968 01/15/1999 10 2b 600 l 1 30 030 20 I R Giles Alive 11/02/1968 Ql/1512004 9 23 10 10 26 600 21 Tim W. Adaenvan Active 07/30/1972 04!1512000 9 23,3 L0 t0 26,600 22 Shawn G. Leach Active 021.~OV1477 09/4311401 7 17 24 8 20160 23 Donald A Anderson Active 1OM5/I969 05/19/2003 6 14,350 7 I7 0 24 Jabrr P. Bauer Active 07/0!/1971 45/19/2003 6 14,350 7 I7 0 2S Jason P. Roubinek Active i (106/{974 06/15/2005 4 9100 5 11,690 26 Keith Peterson Active 11/47/1979 OI/1512007 2 440 3 6,650 27 Ken Kaki Active 05/24/1973 01/15/2007 2 4 40 3 6,650 28 ivfichael R. Do b Active 01127/1994 01/1511007 2 4 40 3 b,650 29 Ti A N le Active Ot130/i97t OI/132007 2 440 3 6,650 Farm SC-08 Page 2 Deferred Member Information (fully ox partially vested} See separate instructions regarding completion afthe fields below. Please enter dates in this format: 8/19/2008 Total Deferred Member Liabilities 2008 181,843 Total Deferred Member Liabilities 2009 190,935 --- i Enter all information as it pertains to this member. Benefit Level Member Name: Kevin C. Stumpf at Separation: Minimum Years Required to Vest: 10 DOB: 01/07/1960 Service Dates: Entry: 05/01/1985 Separation: 0 111 5/2 003 Months of 2,175 Service Are Paid 0 LOAs (in months): 0 Vesting Percent: 88 oral Service: Years: 17• .Months (if paid): 8 2008 Estimated Liability: 40,938 2009 Estimated Liability: 42,485 Status: Deferred Deferred Interest Paid J (Check if offered.} If Interest is Paid, Choose Type: Relief ROR up to 5°~0 - Period Interest is Paid: Full Months For Relief ROR up to 5%, OSA ROR up to S% or Board Set ROR up to 5% enter interest rates below 1981; % 1986: % 1991: % 1996: % • 2001: % 2006: s.oo 1982: °/a 1987: % ~ 1942: % 1997: % 2002: % 2007: o.oo 1983: % 1988: % 1993: % 1998: % 2003; s.aa % 2008: o.oo % + 1984; % 1989: % 1994: % 1999: _ % 2004: s.oo 1985: % 1990: % 1995: ~ % 2000: % 2005: s.oo Chia rata of return is calculated usin the earnin s ro'ected on Pa e 3 of the Schedule. 2 Enter ail information as it pertains to this member: • Benefit Level Member Name: Tony J. Bremer at Separation: Minimum Years Required to Vest: 10 DOB: 12/26/1962 . Service Dates: Entry: 12/01/1985 Separation: 12/1S/2000 LOAs (in months): 0 Vesting Percent: 80 % ~ . otal Service: Years: 1 S Months (if paid): 0 2048 Estimated Liability: 30,996 • 2009 Estimated Liability: 32,546 Status: ~ Deferred , Months of 2,125 Service Are Paid ~ Deferred~Interest Paid J (Check if offered.) If Interest is Paid, Choose Type: Relief ROR up to S% Period Interest is Paid: Full Months For Relief ROR up to 5°fo, OSA ROR up to 5% or Board Set ROR up to 5%.enter interest rates below 1981: ' % 1986: % 1991: .; % 1996: - % 2001; o.ao % 2006: s.oo 1982: % 1987: % 1992: " % 1997: ' % - 2002: " a.o'o % 2007: o.oo 1983: % 1988: % 1993: % '1998: ' ' % 2003: s.oo % 200$: o,oo % + 1984: % 1984: % 1994: % 1999: % 2004: s.oa 1985: % 1990: % 1995: b/o 2000: 3.30 % 2005: s.oo /'his rate of return is calculated usin the eamin s ro'ected on Pa e 3 of the Schedule. Fvrm SC-08 Page 2 -Cont. 3 Enter all information as it pertains to this member. Benefit Level Member Name: Gerald J. Sonsteby at Separation: Minimum Years Required to Vest: 10 DOB: 12/12/1964 Service Dates: Entry: 05/01/1993 Separation: 11/01/2006 LOAs (in months): 6 Vesting Percent: 72 Total Service: Years: 13 Months (if paid): 0 2008 Estimated Liability: 30,909 2009 Estimated Liability: 32,454 Status: Deferred Months of 3,275 Service Are Paid ~ Deferred Interest Paid J (Check if offered.) If Interest is Paid, Choose Type: OSA ROR up to 5% Period Interest is Paid: Full Months Por Relief ROR up to 5%, OSA ROR up to 5% or Board Set ROR up to 5% enter interest rates below. 1981: % 1986: % 1991: % 1996: % 2001; % 2006: s.oo 1982: % 1987: % 1992: % 1997: % 2002: % 2007: o,oo 1983: % 1988: % 1993: % 1998: % 2003: % 2008: o,oo %+ 1984: % 1989: % 1994: % 1999: % 2004: 1985: % 1990: % 1995: % 2000: % 2005: s.oo +This rate of return is calculated usin the eamin ro'ected on Pa e 3 of the Schedule. 4 Enter all information as it pertains to this member. Benefit Level Name: Steve S. Samuelson at Separation: Minimum Years Required to Vest: IO DOB: 06/3 011 96 3 Dates: Entry: 11/22/1987 Separation: 12/01/2007 LOAs (in months): 0 Vesting Percent: 100 Total Service: Years: 20 Months (if paid): 0 2008 Estimated Liability: 79,000 2009 Estimated Liability: 82;950 Status: Deferred Months of a 3,950 Service Are Paid ~ Deferred Interest Paid~~-' J (Check if offered.) If Interest is Paid, Choose Type: OSA ROR up to 5% Period Interest is Paid: Full Months Eor Relief ROR up to S%, OSA ROR up to 5% or Board Set ROR up to S% enter interest rates below, 1981: % 1986: % 1991: % 1996: % 2001: % 2006: 1982: % 1987: % 1992: % 1997: % 2002: % 2007: o.oo 1983: % 1988: % 1993: % 1998: % 2003: % 2008: o.ao %+ 1984: % 1989: % 1994: % 1999: % 2004: % 1985: % L990: % 1995: % 2000: % 2005: % +This rate of return is calculated usin the eamin s ro'ected on Pa e 3 of the Schedule. d p ~ p ~ ~ a ~ ~ ,~[ a a a a a. ~ c. a a a. a ~ ~ ~ ~ ~ ~ a ~o I I I I 1 3 i C F C ~: o ~ ~ 5 f° ~'r ~: ~ st' `ti o a ~' es ~ A. ~~ O p c -,, ;-; coo ~' o' ~g a~ ~ ~ 3 ~o o ~ ~~ a y .~. ~ r:+ t7' ', yb 7 ?• n O a b ''T v i 0 H O Y N ~O Y ~ 7 ~• a a b a 6i' n b 00 ro ~a A W )~ orm SC-08 Calculation of Normal Cost Total Active Member Liabilities Total Deferred Member Liabilities Total Unpaid Installments Grand Total Special Fund Liability Normal Cost (Cell B minus Call A) Page 4 2048 2009 1,164,520 1,25?,970 181,843 190,935 0 0 A. 1,346,363 B. 1,448,905 C. 102,542 Projection of Net Assets for Year Ending December 31, 2008 Special Fund Assets at December 31, 2007 (x~'-o7 ending assets) 1 1,133,822 Projected Income for 2008 State Flre Aid (2007 aid msy be increased by up to 3.5%) D. 88,750 Municipal !Independent Fire Dept. Contributions E. 15,578 Interest /Dividends F. 96,047 Appreciation /(Depreciation) G. (96,047) Member Dues II. 0 Other Revenues I. 0 Total Projected Income for 2008 (Add Lines n through t} 2 104,328 Projected Expenses for 2008 Service Pensions 1. 132,325 Other Benefits K. Administrative Expenses L. 4,000 Total Projected Expenses for 2008 (Add Lines J through L) 3 136,325 Projected Net Assets at December 31, 2008 (Add Lines 1 and 2, subtract Line 3) 4 1,101,825 Projection of Surplus or (Deficit) as of December 31, 2008 Projected Assets (Line 4) 5 1,101,825 2008 Accrued Liability (Page 4, cell A) 6 1,346,363 Surplus or (Deficit) (Line 5 minus Line 6) 7 (244,538) Form SC-08 Calculation of Required Contribution Page 4 -Cont. Deficit Information -Original Amount Retired Year lncun~ed Ori ' L Amount as of 12/31/07 Deficit Information -Adjusted Amount Retired Amount Left Ori ' al Amount as of 12/31/08 to Retire 1/1/09 1999 53,678 42,945 2000 3,713 2,597 2001 7,203 4,320 2002 26,851 13,425 26,851 17,237 9,614 2003 43,253 17,300 43,253 21,625 21,628 2004 80,634 24,189 80,634 32,252 48,382 2005 49,045 9,810 49,045 14,715 34,330 2006 98,123 9,812 98,123 19,624 78,499 2007 57,872 0 57,872 5,787 52,085 2008 Totals 420,372 355,778 1 i 1,240 244,538 Normal Cost {Page 4, cell C} 8 102,542 Projected Administrative Expense Enter 2007 Admin Exp here: 9 2352 2,434 Amortization of Deficit (Total of Original Amount column x 0.10) 10 35,578 10% of Surplus (Line 7 x 0.10) 11 0 State Fire Aid 12 88,750 Member Dues ] 3 0 5% of Projected Assets at December 31, 2008 (Line a x 0.05} 14 55,091 Required Contribution {Add Lines 8, 9 end 10, subtract Lmes 11,12, I3 and t4) 15 (3,287 No required contribution due in 2009. Q~ P S~ b C. ~~ M C ~ g~ Q ~. ~~ W ~. ~, ~ ~~; N 00 N [s u~ ~~ °~ e b. 0 a b 0 °~ a ~: s S' ~. R' z~ ~~ ~~ z°~ .Q e' ~~ n ,~H.~ ggF ~ o ~ ~. C~ ~~ ~Oj Kxx Q l'~ '"~ ~p. 6 ~. 4 q.1 d N ~ ~. o ~ ~. ~_ t!1 M p ~' .., Q; r G. ~ ~N ~~ ~~ ~~ ~ C F ~ a ~ A O ~~ ~. C a. ,pp ~. o--~ ~. _~ `~o ~' A O u°a ~a 0 R. 0 tl ~• ~. 0 M 0. a ~o O ."!~f tro 0 p ~~ a n e~ 6'~ n O 0 ~. ~~ O p ~ A ~ CW ic' ~~ 7 ~ ~ -ti ~ ~ ~.~~,~ ~' 5. ~. ~ g .~ ~~~ ~~ ~~o ~~ a, n. V N p' w ~~ C ~ ""' a~ ~ m o' °- o `~ p ~ ~~ o H a ~ o Y' ~ ~ a. c~ ~ A Q ° o ~ e `\ ,` ^' ~ ~ ~~ r ' ~ o (9 , ~. ~ ~ o d~ a^ A A ~ A ~q O~ m a~ aka. 5r w ~ O gp ~ ~ ~. 0 -~, ~'' ~. ~g ~~ ~' N a ~o+ a ~o v N n. ~. a' A 0 N r] C ~ ~. O ~, G n w p, ~ ~ ~~ n o ~ ~ p, ~ ~ a~ o~ ~~ UO m m a~ a m `y O ~' ~ o 5h m p: o C b~ m A ti O Q q R A 0 0 -~ 0 a d :• O A Council Agenda: 9/22/08 7. Consideration of Award of Bid for Kevin Longley Drive, Jerry Liefert Drive and Hawthorne Place North Street Improvements. City Proiect No. 2008-1OC. (BW) A. REFERENCE AND BACKGROUND: Bids for the above referenced project were received and publicly opened on Thursday, September 18, 2008. The City received six (6) bids, which were very competitive, with Knife River Corporation submitting the low bid in the amount of $168,112.48 for the Base Bid plus Alternate 2. The Engineer's estimate was $206,041.00. The bids were checked for accuracy and completeness. The bids consisted of the following: BASE BID -Mill and overlay and curb replacement along Kevin Longley Drive and Jerry Liefert Drive. Drainage and street improvements on Hawthorne Place North. ALTERNATE BID 1 -Adjust existing manholes on Kevin Longley Drive and Jerry Liefert Drive utilizing concrete rings. This type of application requires the underlying pavement to be removed resulting in a higher cost and increased disturbance to the underlying roadway base. ALTERNATE BID 2 -Adjust existing manholes on Kevin Longley Drive and Jerry Liefert Drive utilizing metal rings. This type of application does not require removing the underlying pavement, but simply removing the manhole cover and inserting a metal ring to adjust the manhole. This is a newer method of adjusting manholes that the City has just started to experiment with. The bid results for Alternate Bid 2 utilizing metal rings is $1,338.681ess than the bid results for Alternate Bid 1, which utilizes concrete rings. It is recommended to award Alternate Bid 2 as it is a feasible application for use with mill and overlay projects where you are not typically excavating below the pavement section. This type of application is widely used by other Cities and the City requires a 5-year warranty period for installation of the metal rings. The Letter of recommendation, Bid Tabulation and Bid Summary and Bid Result Breakdown are included in the agenda packet. A.1 Budget Impact: As previously discussed, all costs associated with this project will be paid for through a combination of sources. The Street Department budgeted $125,000 in their 2008 budget for this project however, this was only for the portion of the project on Kevin Longley and Jerry Liefert Drives. Special assessments totaling 50% of the project costs will also be collected to help pay for this project, which is consistent with past practice on similar projects. The improvements to Hawthorne Place North will be paid for through the Street Reconstruction fund, which has sufficient funds to cover this work. Council Agenda: 9/22/08 Per Council request, staff has attempted to keep costs to a minimum by utilizing City staff to complete as much of the work as practical. This work includes preparing the Feasibility Report and assessment roles, and completing all turf establishment work on Hawthorne Place North, some ditch grading at the intersection of Prairie Road and Kevin Longley Drive, and all pavement striping. A.2 Staff Workload: See A.1 above. B. ALTERNATIVE ACTIONS: Motion to award the bid in the amount of $168,112.48 to Knife River Corporation for City Project No. 2008-1OC. 2. Motion to deny awarding the bid in the amount of $168,112.48 to Knife River Corporation for City Project No. 2008-1OC. C. STAFF RECOMMENDATION: City staff recommends approving Alternative Action No. 1. D. SUPPORTING DATA: Bid Tabulation Bid Summary and Bid Result Breakdown Letter of Recommendation from WSB and Associates 00 ~ N N ~ ~ \ '~ U U ~ 0 U ~ ~+ O .C'r A C r m ~ j ~ F- H . 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Infrastructure ~ Engineering ~ Planning ~ Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 541-4800 Fax: 783 541-1700 September 18, 2008 Honorable Mayor and City Council City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 Re: Kevin Longley Drive, Jerry Liefert Drive, and Hawthorne Place North Drainage and Street Improvements and Appurtenant Work City of Monticello Project No. 2008-1OC WSB Project No. 1627-93 Dear Mayor and Council Members: Bids were received for the above-referenced project on Thursday, September 18, 2008, and were opened and read aloud. Six bids were received. The bids were checked for mathematical accuracy and tabulated. Please fmd enclosed the bid tabulation and breakdown indicating the low bidder as Knife River Corporation, Sauk Rapids, Minnesota, in the amount of $165,195.30 for the Base Bid, and $169,451.16 for the Base Bid plus Alternate Bid 1 and $168,112.48 for the Base Bid plus Alternate Bid 2. The Engineer's Estimate was $202,541.00 for the Base Bid, and $206,741.00 for the Base Bid plus Alternate Bid 1 and $206,041.00 for the Base Bid plus Alternate Bid 2. The bid proposals consisted of the following: BASE BID -Mill and overlay and curb replacement along Kevin Longley Drive and Jerry Liefert Drive. Drainage and street improvements on Hawthorne Place North. ALTERNATE BID 1 -Adjust existing manholes on Kevin Longley Drive and Jerry Liefert Drive utilizing concrete rings. This type of application requires the underlying pavement to be removed resulting in a higher cost and increased disturbance to the underlying roadway base. ALTERNATE BID 2 -Adjust existing manholes on Kevin Longley Drive and Jerry Liefert Drive utilizing metal rings. This type of application does not require removing the underlying pavement, but simply removing the manhole cover and inserting a metal ring to adjust the manhole. This is a newer method of adjusting manholes that the City has just started to experiment with. ACEC 2008 Firm of the Year K: 10/617-93~AdminlConsmicrion AdminILTR RECMM1fOTW hmcc-09/808-slgn.doc Honorable Mayor and City Council September 18, 2008 Page 2 We recommend that the City Council consider these bids and award a contract consisting of the Base Bid plus Alternate Bid 2 in the amount of $168,112.48 to Knife River Corporation, based on the results of the bids received. Sincerely, WSB & Associates, Inc. Shibani Bisson, PE Project Manager Enclosures cc: John Quade, Knife River Corporation tsf K:\01627-93Wdmin\Conshuction Admin\LTR RECMIVIDTN-}nncc-091808-sign.doc City Council Agenda - 09/22/08 9. Consideration of adopting a resolution supporting a request for LCCMR appropriations from the Environment and Natural Resources Trust Fund (JO/AS). A. REFEFERENCE AND BACKGROUND The joint City of Monticello and Wright County task force continue to work to secure state funding for the acquisition of the YMCA property. As part of that process, the City of Monticello, in cooperation with Wright County, will be submitting a request for grant funding to the Legislative-Citizen Commission on Minnesota's Resources (LCCMR) on or before September 30, 2008. The LCCMR makes recommendations to the legislature for funding of significant natural resource projects. The funding for these projects is derived from the Environmental and Natural Resource Trust Fund. The grant program has provided over $525,000 in funds for over 1,214 projects that protect and enhance Minnesota's natural resources. There is approximately $25 million in funding available for 2009. The purpose of the resolution is to illustrate the City's support for the funding application for 2009. The resolution does not represent a financial commitment or contract to utilize LCCMR funds. During the 2008 cycle, LCCMR earmarked $1.2 million in funding for the acquisition of the YMCA. As noted in the previous Budget Workshop, the use of these funds for acquisition will be dependent on terms of funding and purchase agreements currently being prepared for the Council's review at an upcoming meeting. B. ALTERNATIVE ACTIONS Motion to adopt Resolution 2008-074 supporting a joint request by the City of Monticello and Wright County for LCCMR appropriations from the Environmental and Natural Resources Trust Fund to support acquisition of the YMCA property. 2. Motion to deny adoption of Resolution 2008-074. C. STAFF RECOMMENDATION Staff supports adoption of the resolution. Participation by the State is critical to the financial package for acquisition of the YMCA property. The grant application to LCCMR represents the next step in joint efforts to secure additional State funding. Although adopting the resolution expresses City support, City commitment can be withdrawn in the event supporting agreements between the City/County/YMCA do not come to fruition. D. SUPPORTING DATA Exhibit A: Resolution 2008-074 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION N0.2008-74 RESOLUTION SUPPORTING REQUEST FOR LCCMR APPROPRIATIONS FROM THE ENVIRONMENT AND NATURAL RESOURCES TRUST FUND WHEREAS, the Monticello City Council supports an application to the LCCMR Environment and Natural Resources Trust Fund to be submitted on September 30, 2008 and that Jeff O'Neill; City Administrator, is hereby authorized to submit the request on behalf of the City of Monticello, in partnership with Wright County. WHEREAS, that the City of Monticello, in partnership with Wright County, has begun developing the necessary financial agreements to meet the match requirement and proper acquisition of the proposed project. WHEREAS, upon approval of its application by the LCCMR, the City of Monticello may enter into an agreement with the LCCMR and that the City of Monticello certifies that it will comply with all applicable laws and regulations as stated in the request. NOW, THEREFORE BE IT RESOLVED that Jeff O'Neill; City Administrator is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. Adopted by the City Council of Monticello, Minnesota on the 22nd day of September, 2008. Clint Herbst, Mayor ATTEST: Dawn Grossinger, City Clerk Council Agenda: 9/22/08 10. Selection of Date and Times for Liquor Store Manager Interviews. (TE, TK) A. REFERENCE AND BACKGROUND: The City received 66 applications for the position of liquor store manager. This list was narrowed down and staff interviewed 9 candidates for the position. Form these interviews staff is recommending the City Council conduct second interviews with 3 of the candidates. These interviews could be conducted on either Monday September 29th or Tuesday September 30th. Interviews would be scheduled 1 hour intervals beginning at 5 pm. A1. Budget Impact: There is no budget impact to conduct these interviews. A2. Staff Workload Impact: The staff impact would very minimal and consist of the few minutes to develop questions and sit in on the interviews. B. ALTERNATIVE ACTIONS 1. Schedule Monday September 29th beginning at 5 pm for conducting second interviews for the position of liquor store manager. 2. Schedule Tuesday September 30th beginning at 5 pm for conducting second interviews for the position of liquor store manager. 3. Select an alternative date and/or time for conducting second interviews for the position of liquor store manager. C. STAFF RECOMMENDATION: The Staff supports, Alternative 1. D. SUPPORTING DATA: None. Council Agenda: 9/22/08 11. Consideration of Accepting Bid for a Fire Pumper Truck. (SJ, TK) A. REFERENCE AND BACKGROUND: The City prepared an RFP and advertised for the purchase of a new pumper truck to replace the City's current pumper truck. Bids were to be received by 1 pm. on September Sa'. The specifications for the truck were drafted by a truck committee consisting of fire department personnel and a Council Member. The RFP was reviewed by the City Attorney to assure it met legal requirements. The City did receive only one bid for the pumper truck from Custom Fire at a cost of $508,980.00. The City in anticipation of this purchase in the past has budgeted and set aside $369,114 for this truck and the 2009 budget includes $161,000 for truck replacement and a new vehicle, of which $139,866.00 will needed for this truck purchase. The Fire Department has reviewed the complete bid package from Custom Fire to assure it met all bid requirements. Al. Budget Impact: The 2008 budget included $125,000 and previous budgets included $244,114 for the purchase of the truck. In addition the 2009 budget includes $139,866 for the balance of the truck. A2. Staff Workload Impact: The staff impact would be that the new truck would meet new safety standards and should require fewer repairs than the old truck. Plus there could be some design layout functions that would improve efficiencies of the department when fighting fires. B. ALTERNATIVE ACTIONS 1. Accept the bid for the new Fire Department Pumper Truck from Custom Fire at the bid price of $508,980.00. 2. Do not accept the bid for the new Fire Department Pumper Truck and authorize staff to revise the specifications and rebid the truck. Do not accept the bid for the new Fire Department Pumper Truck and rebid with current specifications. C. STAFF RECOMMENDATION: The Fire Department supports, Alternative 1. D. SUPPORTING DATA: Custom Fire's bid for the Fire Department Pumper Truck. To: The Monticello Fire Department September 5, Zoos Monticello, Minnesota SALES PROPOSAL Dear Sirs: We hereby propose and agree to furnish, after your acceptance of this proposal and the signing of a contract, the following Apparatus and Equipment: "One (1)1500 gallon-per-minute Fire Department Pumper built on the Spartan Metro Star 4-door chassis cab, to include an interior top-mounted Waterous 1500 GPM fire pump system,1.000 gallon ~oly booster tank and stainless steel body. ' All of which are to be manufactured in accordance with the Proposal specifications provided, and will be made part of the necessary contracts. PROPOSAL PRICE The above offered is made for the sum of: LTSD $508,980.00 EXW Osceola, Wisconsin. FIVE HUNDRED EIGHT THOUSAND NINE HUNDRED EIGHTY and NO/100 Dollars. PAYMENT TERMS A Progress Payment in the amount of 5182.000.00 is required upon shipment of the Spartan chassis to our Osceola, Wisconsin factory. Final payment is due on the Day of Delivery. You may pre-pay any undue portion of the contract amount and receive .5% simple interest for each full calendar month until such funds are due (6.0% per annum}. PROPOSAL VALIDITY 60 Calendar Days Respectfully Submitted, CUSTOM FIRE APPARATUS, INC. J es M. Kirvida/President of the Corporation DELIVERY SCHEDULE 160 Working Days Built For Life Custom~'~ Council Agenda: 9/22/08 12. Consideration of Approving Public Works Director iob description and authorize advertisement of position opening A. REFERENCE AND BACKGROUND: City Council is asked to review the proposed Public Works Director job description and consider authorizing advertisement of the position opening. As you may know, John Simola has stated that he plans on retiring as of the end of 2008. John is now heading into the final months of a long and productive career with the City of Monticello. Due to his personal drive and experience with this City, during a period of rapid City growth, John was able to assimilate and accomplished a wide array and volume of responsibilities and duties. It is not reasonable to expect that a newcomer to the position will be able to step in and fill the position as it exists today. In anticipation of John leaving the City staff has made an inventory of John's responsibilities and incorporated this information into a proposed plan for filling the void that will be created by his departure. The process for collecting and analyzing this information included meetings between John, City Administrator, HR Director, Department Heads and Administrative staff. The results of the staff study were reviewed by the Personnel Committee and are now ready for City Council review. In summary, the core responsibilities of the job description did not change greatly and the points and pay, though not formally recalculated at this time are not likely to shift up or down. However, there are some shifts in responsibilities worth noting that are intended to provide for a more managerial focus for the position and also reduce volume of workload. Following are highlights: • Responsibility for detailed review of infrastructure design is greatly reduced becoming the full responsibility of the City Engineer. In the past, the Public Works Director was a member of the site review team and spent considerable time on plan review. The City Engineer will be utilizing the Public Works Director to assist him with plan review on an as needed basis. • Responsibility of for Street Lighting System design and installation becomes the responsibility of the City Engineer • A variety of contracts previously managed by the Public Works Director will be distributed to the City Engineer and Department Heads. Council might be surprised as to the number and variety of contracts managed by the Public Works Director. A list of contracts is provided as an attachment. • Responsibility for managing the Wastewater Treatment Plant operations contract remains with the Public Works Director, However it is proposed that facilities planning and development will be taken over by the City Engineer. • Responsibility for issuing and monitoring excavation permits will become the responsibility of the Engineering Technician (s). • Department Heads (Streets, Parks, Water/Sewer) will have added responsibilities for managing projects affecting their Departments. They will also have more budget development and monitoring responsibilities. In conjunction with adoption of this job description, there will be the need to make minor adjustments to other job descriptions as noted above. It is not anticipated that the adjustments will result in the need to modify position grades to accommodate any of the shifts noted above. Council Agenda: 9/22/08 However, this possibility will be reviewed as part of the ongoing maintenance of our pay equity system. B. ALTERNATIVE ACTIONS: 1. Motion to approve the Public Works Director job description and authorize advertisement of the position at a pay range of $6,640 to $84,032 which is the current range. Please note that the proposed pay range is subject to review by Sherrie Le. Sherrie Le has reviewed the reviewed the job description and indicated that no change needs to be made to the pay range. It is presumed that that approval of this alternative provides staff with the administrative direction to update job descriptions affected by the proposed shifts in duties. No changes to position grades will be made without Council approval. 2. Motion to not approve the Public Works Director job description and authorize advertising the open position. C. STAFF RECOMMENDATION: Staff recommends alternative 1. Although the 2009 budget proposed hiring an Assistant Public Works Director, staff has heard the City Council and has made its best effort to identify and distribute work load in a fashion that avoids the need to hire an assistant. I believe that we have made a good start in accomplishing this mission. It is our view that the variety and volume of duties identified in the new job description are achievable for one person and staff will make its best effort to assimilate duties that have been shifted out to others. D. SUPPORTING DATA: Copy of original job description Copy of proposed job description Listing of Contracts and proposed shift to others. Public Works Director City of Monticello Title of Class: Public Works Director Effective Date: November 15, 1991 Revised Date: April 14, 2008 DESCRIPTION OF WORK General Statement of Duties: Performs responsible managerial and administrative work planning and directing Public Works Department operations including street maintenance, mechanic, water treatment and collection system maintenance and park maintenance; performs related duties as required. Supervision Received: Works under the administrative supervision of the City Administrator. Supervision Exercised: Exercises general supervision over department staff either directly or through supervisory staff. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. Duties may vary somewhat from position to position within a class. *Plans, organizes, directs and coordinates the operation of the public works department, including park, street, vehicle, water collection and cemetery maintenance and wastewater treatment plant operations. *Researches the feasibility and cost of public works projects and recommends actions; discusses projects with elected officials, the City Engineer and City Administrator. *Supervises the department staff including interviewing, jointly recommending hiring, assigning and prioritizing work, evaluating work, training, coaching, recommending reward and discipline, approving time off, recommending dismissal, etc. *Assists the City Engineer in representing the City with state and county officials such as the Pollution Control Agency, OSHA, Health Department, DOT, DNR and County Highway Department. *Oversees and inspects field operations to determine work progress, changing priorities, problems, hazards, and material and equipment needs. *Develops long-term operational plans for public works department; assigns and adjusts priorities to meet shifting long-term plans and emergencies and reallocates resources among division. *Responds to concerns, issues and complaints from the public, elected officials and regulatory agencies and resolves as appropriate. *Develops and administers the annual public works operations budget including preparing estimates of cost for materials, staff, capital purchases, and contracted work. *Works with the City Engineer in developing and recommending major capital expenditure proposals as determined appropriate based on needs of the department and City. *Prepares and evaluates bid specification proposals, determines appropriate inventory levels and oversees and approves major purchases. Public Works Director City of Monticello *Monitors operations to ensure compliance with applicable laws, regulations, rules, policies and ordinances. *Develops and oversees policies, procedures and practices to ensure safety and efficiency in the work environment. *Monitors and directs the work of contracted services including the wastewater treatment plant, equipment repair, etc. *Ensures all necessary records and reports are maintained and appropriate information is provided to Finance for billing purposes. *Ensures necessary permits are obtained prior to allowing work to begin on a project. *Prepares maps and sketches of proposed work and provides to City Engineer to create CADD drawings and creation of maps as needed for projects. *Determines needs and works with the City Engineer to develop plans and specifications for maintenance and repair of infrastructure including sidewalks, sewer and water lines, etc. *Determines utility rate adjustments needed; recommends rate levels to be approved by the City Council. *Prepares informational materials for distribution to the public and presents programs and projects to citizen groups. *Prepares and submits grant applications for various programs including recycling, highway maintenance, etc. *Oversees City recycling and refuse collection programs including preparation of contract bid specifications and negotiation of contracts. Prepares and provides information used in newsletter articles. Assists with Fiber Optics projects by determining appropriate location for connections. Oversees cemetery operations and caretaker and maintenance contracts. Performs other duties as needed or assigned. KNOWLEDGE, SHILLS AND ABILITIES *Considerable knowledge of water and wastewater treatment, storage, distribution and sewer collection systems. *Considerable knowledge of the laws, rules, and regulations related to water and wastewater treatment facilities, water quality, street, parks and vehicle maintenance. *Considerable knowledge of the traffic laws, ordinances, and regulations involved in equipment operation. *Considerable knowledge of occupational hazards and safety precautions involved in street, vehicle, equipment and storm sewer repair and maintenance work. *Considerable knowledge of the operations, equipment, tools and standard practices in the repair and maintenance of street, water sanitary sewer and storm sewer systems. *Considerable skill in testing water quality and maintaining department equipment and facilities. *Considerable ability to communicate effectively, both orally and in writing, with state regulatory agencies, elected officials, city and county staff, and the general public. *Considerable ability to plan and analyze department operations, develop alternatives, and determine costs and feasibility of projects. *Considerable ability to perform mathematical calculations, to analyze data, and to prepare reports. *Considerable ability to supervise staff and direct and coordinate operations. *Considerable ability to oversee, prioritize work projects and effectively utilize resources. Public Works Director City of Monticello *Considerable ability to prepare and administer budgets and capital improvement requests. *Considerable ability to prepare bid specifications, analyze proposals and negotiate contracts. *Considerable ability to oversee and manage the work of contractors. *Considerable ability read and interpret maps and blueprints. Working ability to perform heavy manual labor, sometimes under adverse weather conditions. MINIMUM QUALIFICATIONS Two years of college or vo-tech training in infrastructure construction, maintenance, engineering, or repair and nine years of progressively responsible public works maintenance experience involving street construction and water and sewer collection systems. Must have five years of experience as a supervisor in Public Works. A Bachelor's degree in engineering or related field may substitute for two years of the public works experience. Must possess and maintain a valid Minnesota Class D driver's license; Class B preferred. *Asterisked items are essential to the job Public Works Director City of Monticello Title of Class: Public Works Director Effective Date: November 15, 1991 Revised Date: September 5, 2008 DESCRIPTION OF WORK General Statement of Duties: Performs responsible managerial and administrative work planning and directing Public Works Department operations including street maintenance, mechanic, water treatment and collection system maintenance and park maintenance; ensures compliance with all applicable laws, rules, regulations, policies and ordinances and performs related duties as required. Supervision Received: Works under the administrative supervision of the City Administrator. Supervision Exercised: Exercises general supervision over department staff either directly or through supervisory staff. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. Duties may vary somewhat from position to position within a class. *Plans, organizes, directs and coordinates the operation of the public works departments including Park, Street (including snow and ice removal), Public Parking Lots, Pedestrian Bridges, City Owned and Leased Lighting Systems, Fleet Purchase and Maintenance, Wells, Water Distribution and Treatment Systems, Wastewater Collection Systems and Treatment Facility, both Passive and Full Scale Cemetery Operation and Public Works Facilities. *Manages the feasibility and cost of public works projects and recommends actions; discusses projects with elected officials, the City Engineer and City Administrator. *Supervises the department staff including interviewing, jointly recommending hiring, assigning and prioritizing work, evaluating work, training, coaching, recommending reward and discipline, approving time off, recommending dismissal, etc. *Works with outside agencies including the Minnesota Pollution Control Agency, Occupational Safety and Health Administration, Department of Health, Department of Transportation, Department of Natural Resources and Wright County Highway Department. *Oversees and inspects field operations to determine work progress, changing priorities, problems, hazards, and material and equipment needs. *Develops long-term operational plans for public works department; assigns and adjusts priorities to meet shifting long-term plans and emergencies and reallocates resources among division. *Responds to concerns, issues and complaints from the public, elected officials and regulatory agencies and resolves as appropriate. *Develops and administers the annual public works operations budget including preparing estimates of cost for materials, staff, capital purchases, and contracted work. *Develops and recommends major capital expenditure proposals as determined appropriate based on needs of the department and City. *Prepares and evaluates bid specification proposals, determines appropriate inventory levels and recommends for approval of major purchases. Public Works Director City of Monticello *Implements and oversees policies, procedures and practices to ensure safety and efficiency in the work environment. *Monitors and directs the work of full contracted operation and maintenance services for the Wastewater Treatment Facility. This includes negotiating any annual increases and subsequent 5-year renewal, along with preparation of detailed cost estimates of resuming city operations. *Ensures all necessary records and reports are maintained and appropriate information is provided to Finance for billing purposes. *Ensures necessary permits are obtained prior to allowing work to begin on a project completed by the Public Works Department. *Prepares and provides information on proposed projects to the City Engineer for creation of CADD drawings and maps. *Determines needs and works with the City Engineer to develop plans and specifications for maintenance and repair of infrastructure including sidewalks, sanitary sewer, storm sewer, water lines, etc. *Works with Finance Director to determine utility rate adjustments needed; recommends rate levels to be approved by the City Council. *Prepares informational materials for distribution to the public and presents programs and projects to citizen groups and City Council. *Reviews, prepares, coordinates and submits grant applications for various programs including recycling, highway maintenance, etc. *Oversees City recycling, refuse collection, disposal and yard waste composting programs including preparation of contract bid specifications and negotiation of contracts. *Prepares and provides information used in newsletter articles. *Assists with Fiber Optics and other private utility projects including: natural gas, phone, cable TV and fiber by determining appropriate location for installations. *Oversees cemetery operations and staff including maintenance and excavation contracts. *Develops and oversees street light and signal light maintenance program. *Reviews plans and specifications as requested by City Engineer. *Oversees the Wellhead Protection Program. *Attends meetings as required including regularly scheduled City Council meetings. *Assists with the development of Franchise Agreements. *Manages use of the City ROW's and easements thru Franchise Agreements. *Manages avariety of on-going contracts related to the Public Works Department. * Performs other duties as needed or assigned. KNOWLEDGE, SKILLS AND ABILITIES *Considerable knowledge of water and wastewater treatment, storage, distribution and sewer collection systems. *Considerable knowledge of the laws, rules, and regulations related to water and wastewater treatment facilities, water quality, street, parks and vehicle maintenance. *Considerable knowledge of the traffic laws, ordinances, and regulations involved in equipment operation. Public Works Director City of Monticello *Considerable knowledge of occupational hazards and safety precautions involved in street, vehicle, equipment and storm sewer repair and maintenance work. *Considerable knowledge of the operations, equipment, tools and standard practices in the repair and maintenance of street, water sanitary sewer and storm sewer systems. *Considerable skill in testing water quality and maintaining department equipment and facilities. *Considerable ability to communicate effectively, both orally and in writing, with state regulatory agencies, elected officials, city and county staff, and the general public. *Considerable ability to plan and analyze department operations, develop alternatives, and determines costs and feasibility of projects. *Considerable ability to perform mathematical calculations, to analyze data, and to prepare reports. *Considerable ability to supervise staff and direct and coordinate operations. *Considerable ability to oversee, prioritize work projects and effectively utilize resources. *Considerable ability to prepare and administer budgets and capital improvement requests. *Considerable ability to prepare bid specifications, analyze proposals and negotiate contracts. *Considerable ability to oversee and manage the work of contractors. *Considerable ability read and interpret maps and blueprints. *Working ability to perform manual labor, sometimes under adverse weather conditions. MINIMUM QUALIFICATIONS Two years of college or vo-tech training in infrastructure construction, maintenance, engineering, or repair and nine years of progressively responsible public works maintenance experience involving street construction, water wells, distribution and storage and sewer collection and treatment systems. Must have five years of experience as a supervisor in Public Works. A Bachelor's degree in engineering or related field may substitute for two years of the public works experience. Must possess and maintain a valid Minnesota Class D driver's license; Class B preferred. *Asterisked items are essential to the job Continuous Contract Management As currently performed by the Public Works Director (Including drafting contracts, specifications, RFP's, bidding and negotiation) 1. Garbage pickup and hauling- PW Director 2. Landfill disposal- PW Director 3. Curbside recycling- PW Director 4. Contract mowing service- Contract will stay with PW Director but Tom Pawelk will oversee day-to-day operations. 5. Riverside Cemetery caretaker- Tom Pawelk 6. Wastewater Treatment Plant operations and maintenance- PW Director 7. Uniform services for Public Works employees- Beth Green 8. Safety training services- Needs further evaluation 9. Street light maintenance on light installed in Xcel's territory by Wright Hennepin- PW Director 10. Existing fiber maintenance contract (Michels)-Bruce 11. Signal maintenance agreements with MN/DOT and Wright County- Tom Moores 12. Highway maintenance agreement with Wright County (snow &ice)-Bruce Westby 13. Biosolids farmland rental contracts- PW Director 14. House rental agreement at 1645 CR 39 NE (biosolids farmhouse)- PW Director; Beth Green does the renewal 15. Composting site lease with Wright County- Tom Moores 16. Crop and farmland management services contract- PW Director 17. Cemetery grave excavation and burial contract- PW Director 18. Industrial wastewater discharge permits (i.e. contracts for three separate users)- PW Director