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City Council Agenda Packet 11-24-2008AGENDA REGULAR MEETING - MONTICELLO CITY COUNCIL Monday November 24, 2008 - 7 p.m. Mayor: Clint Herbst Council Members: Wayne Mayer, Tom Perrault, Brian Stumpf and Susie Wojchouski 1. Call to Order and Pledge of Allegiance 2A. Approve minutes of November 10, 2008 Regular Meeting. 2B. Approve minutes of November 10, 2008 Special Meeting -Natural Resources Inventory. 3. Consideration of adding items to the agenda. 4. Citizen comments, petitions, requests and concerns. 5. Consent Agenda: A. Consideration of ratifying hires and departures MCC and Street Department. B. Consideration of increasing cash drawer amount for DMV. C. Consideration of accepting a matching grant from Centerpoint Energy to be applied towards multi-gas detectors for the Fire Department. D. Consideration of approval of a conditional use permit for auto repair major/minor and outdoor sales and display in an I-2 District. Applicant: Sisu Motors E. Consideration of an amendment to Title II, Chapter 8 of the City Ordinance relating to members on the MCC Advisory Board. F. Consideration of authorizing purchase of solar shades for MCC pool area from Kustom Blinds and Draperies in the amount of $6,486.00. G. Consideration of approving Change Order # 1 to the 2007 Street Reconstruction Project, City Project No. 2007-O1C. H. Consideration of accepting improvements and authorizing final payment to Northwest Asphalt for 2007 Street Reconstruction Project, City Project No. 2007-O1C. I. Consideration of continuing the extension of Human Resources Manager hours from 25 to 30 hours a week. J. Consideration of Accepting Change Order for a Fire Pumper Truck. Agenda Monticello City Council November 24, 2008 Page 2 6. Consideration of items removed from the consent agenda for discussion. 7. Public hearing for the vacation of a portion of Highway 25/Cedar Street Right of Way. 8. Consideration of changes to the 2001 Sunny Fresh Agreement to share directly in the cost of future improvements to the WWTP in exchange for additional wastewater discharge capabilities. 9. REMOVED FROM AGENDA. 10. Consideration of approving Change Order # 1 to the Headend Building, Project No. 2006-32C. 11. Consideration of holding a special meeting to approve checks. 12. Consideration of approving construction of gazebo for East Bridge Park. 13. Consideration of purchasing of a street sweeper off the state bid. 14. Consideration of update on Higher Education Committee. 15. Consideration of establishment of an employee service recognition program. 16. Consideration of approving payment of bills for November, 2008. 17. 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Members Absent: None. 1. Call to Order and Pledge of Allegiance. Mayor Herbst called the meeting to order and declared a quorum present. The pledge of allegiance was said. 2A. Approve minutes of October 27, 2008 Regular Meeting. BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE OCTOBER 27, 2008 REGULAR MEETING. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 2B. Approve minutes of November 3, 2008 Special meeting. SUSIE WOJCHOUSKI MOVED TO APPROVE THE MINUTES OF THE NOVEMBER 3, 2008 SPECIAL MEETING WITH A TYPOGRAPHICAL CORRECTION. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of adding items to the agenda. Susie Wojchouski added an update on measures to improve the delinquent miscellaneous accounts receivable process and an update on a second door for the existing DMV building. Brian Stumpf added an update on a business at Maple Street and Broadway with junk vehicles. He noted this site was operating under a conditional use permit. 4. Citizen comments, petitions, requests and concerns. Roxanne Bakula, 1306 Prairie Creek Lane asked the Council to stand strong and move forward with the fiber optics project. She understood that TDS had filed an appeal which she felt was an attempt to delay the fiber net installation. She urged the Mayor and Council to follow through on this project as competition is a good thing. Clint Herbst stated that TDS had 30 days after the dismissal of the lawsuit to file an appeal and they waited until the last day to file. Anita Nathan, Service Associate at Centerpoint Energy presented a check to Brian Stumpf of the Monticello Fire Department in the amount of $695 to be applied towards multi-gas detectors. This is part of a grant program which allows Centerpoint Energy to help local government purchase safety equipment and work on safety projects. Council Minutes: November 10, 2008 5. Consent Agenda. A. Consideration of ratifying hires and departures for MCC, Liquor and Water Department. Recommendation: Ratify the hires/departures as identified. B. Consideration ofapproving aone-day charitable gambling license for a raffle for the Monticello Chamber of Commerce. Recommendation: Approve the application and authorize the Gambling Control Board to issue the charitable gambling license to the Monticello Chamber of Commerce to conduct a raffle on December 8, 2008 at River City Extreme, 3875 School Boulevard. C. Consideration of renewal of two year assessor contract with Wright County. Recommendation: Authorize the renewal of contracting assessing services with Wright County for 2010 and 2011 at a rate of $10.50/parcel. D. REMOVED FROM THE AGENDA E. Consideration to approve the reapportionment of assessments associated with the approved request for a simple subdivision for Otter Creek Crossing, Outlot C & D and approve waiver of surety bond for said assessments. Recommendation: Approve the request for assessment reapportionment for Outlots C & D of Otter Creek Crossing and to approve waiver of required surety bond. F. Consideration to call for a public hearing for the vacation of a portion of Highway 25/Cedar Street right of way. Recommendation: Call for a public hearing on Monday November 24th for the vacation of a portion of Highway 25/Cedar Street right of way. Items #SE and #SF were pulled from the consent agenda for discussion. BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA CONSISTING OF ITEMS #SA, #SB, AND #SC. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent agenda for discussion. #SE Consideration of approving reapportionment of assessments -Outlots C & D of Otter Creek Crossing: Susie Wojchouski asked Joel Jamnik, City Attorney about the statute and the allowance for waiving the surety bond. Joel Jamnik assured her it that it was allowed. SUSIE WOJCHOUSKI MOVED TO APPROVE THE REQUEST FOR ASSESSMENT REAPPORTIONMENT FOR OUTLOTS C & D OF OTTER CREEK CROSSING AND TO APPROVE THE WAIVER OF REQUIRED SURETY BOND. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. #SF Consideration of a calling for a public hearing for vacation of a portion of Highway 25/Cedar Street right of way: Brian Stumpf asked if it was the intent that the property being vacated was to be turned over to the adjacent property owner. Brian Stumpf 2 Council Minutes: November 10, 2008 asked if in the past the City had requested compensation for vacated right of way. Staff indicated that the City has a contract for deed with Robert Danner and vacation of the right of way is a provision of that contract. At the present time Mr. Danner is utilizing the right of way for his building. The City will however, be retaining a drainage and utility easement over the vacated right of way. Brian Stumpf asked if there are any assessments against the property. Staff said they would research this information and get back to him. BRIAN STUMPF MOVED TO CALL FOR A PUBLIC HEARING ON MONDAY NOVEMBER 24, 2008 FOR THE VACATION OF A PORTION OF HIGHWAY 25/CEDAR STREET RIGHT OF WAY AS DESCRIBED 1N THE EXHIBIT TO THE AGENDA ITEM. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 7. Conduct assessment hearing and adopt assessment roll for Kevin Longley Drive and Jerry Liefert Drive Street Improvements, City Proiect No.2008-1OC. City Engineer, Bruce Westby presented information on the improvements to Kevin Longley Drive and Jerry Liefert Drive. The Council was pleased that the costs came in lower than anticipated. Bruce Westby indicated that mailed and published notice on the hearing was provided as required by statute. He reviewed the construction schedule for the project noting that the work should be completed by the end of this week. The assessed costs included the mill and overlay of the streets and some gutter work. Curb and gutter repair/ replacement was not assessed nor was the new curb and gutter installed at the end of Kevin Longley Drive assessed. Single family homes and townhomes received one assessment and duplexes (there were three in the project area) received two assessments. The City park also received an assessment. The total assessed cost was $79,080.78 which came to $898.65 per unit. Funding for the project included $79,080.78 in assessments and $125,000 which was budgeted for the work. Clint Herbst opened the public hearing. No one spoke for or against the proposed assessment. Mayor Herbst then closed the public hearing. Clint Herbst reiterated that it was good to see the lower cost for the project. SUSIE WOJCHOUSKI MOVED TO ADOPT THE ASSESSMENT ROLL FOR KEVIN LONGLEY DRIVE AND JERRY LIEFERT DRIVE, CITY PROJECT N0.2008-1OC. WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 8. Public Hearing for the vacation of a portion of Territorial Road, City Proiect No. 2005-21C. Shibani Bisson presented information on the proposed vacation of Territorial Road. The portion of the road being vacated runs from Washington Street to the southerly line of the railroad tracks. Because of the realignment of the road the City no longer needs the right of way. However the City will retain a drainage and utility easement. The vacated right of way will revert to the school district. Brian Stumpf asked if the school district was notified and staff indicated they were. 3 Council Minutes: November 10, 2008 Mayor Herbst opened the public hearing. No one spoke for or against the proposed vacation. Mayor Herbst then closed the public hearing. BRIAN STUMPF MOVED TO VACATE THAT PORTION OF TERRITORIAL ROAD FROM WASHINGTON STREET TO THE SOUTHERLY RIGHT OF WAY LINE OF THE BNSF RAILROAD AS SHOWN ON THE WSB DRAWING DATED OCTOBER 13, 2008. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 9. Canvass of 2008 election results. The Council reviewed the results of the 2008 municipal election. BRIAN STUMPF MOVED TO ADOPT THE RESOLUTION DECLARLING THE RESULTS OF THE 2008 GENERAL ELECTION FOR THE MUNICIPAL OFFICES OF MAYOR AND COUNCIL. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Tom Perrault and Glen Posusta were congratulated on their election to the Council and Clint Herbst's election as Mayor. The Council thanked Wayne Mayer for serving on the Council. 12. Consideration of approval of a Memorandum of Understanding between the City of Monticello, Wright County and the YMCA outlining the phased purchase of the Bertram Chain of Lakes (YMCA) property including provisions fora $1/year lease agreement for land needed in conjunction with development of an athletic complex. Jeff O'Neill provided background information on the item. This is an agreement between the City, County and YMCA regarding a sequential purchase of the YMCA property over a period of time. This agreement was put together with the help of the YMCA Task Force. There was an effort by the City and County to acquire funding for the property through state bonding but it was not successful. The Task Force then looked at purchasing the property over time. The proposal calls for a selling prices of $20.5 million and allows for acquisition on an incremental basis. The property has been laid out into 13 parcels. It is proposed to purchase parcels SA and 6 in 2008 using funds the City received from LCCMR. The County would provide the upfront money and the City would pay the County back over a period of years. These funds would be derived from existing park dedication funds and any shortfall would come from bond funds not needed to pay off debt. The first purchase increment represents 17% of the land area. Parcels #1 and #2 are the locations for the proposed ball fields which are needed by the community. Parcels #1 and #2 would be leased at $1/year so that the fields could be developed. In 2009 parcels 7, 1 and 2 would be purchased with the cost split equally between City, County and State. The next phase would acquire parcels 8, 9, 10 and 13. The proposal would leave the YMCA with area they could develop if the phased approach for the land purchase does not work. The YMCA will hold the price at $20.5 million through 2013. Jeff O'Neill noted some of the benefits of this proposal for the parties involved. If the Council approves the Memorandum of Understanding staff will work out the details of the purchase and lease agreement. The City may also include a public meeting on the matter which has tentatively been set for December 1, 2008 at 5:30 p.m. Brian Stumpf and Susie 4 Council Minutes: November 10, 2008 Wojchouski indicated that they have a conflict with the December 1St date. Staff noted the date has been set forth in the newsletter and on the website and felt it should be held on that date. Staff indicated there maybe more than one informational meeting so the Council would still have an opportunity for involvement. The lease agreement and purchase agreement should be set up prior to the end of the year. If the City does not meet the state schedule they could lose their funds from LCCMR. Brian Kirk from the YMCA and Pat Sawatzke Wright County Commissioner were present at the meeting. Brian Stumpf said one of the comments he hears from people is that the City of Monticello residents are going to be hit twice on taxes; once from the City and once from the County. Jeff O'Neill said they do have the tax impact information and will be presenting it to the residents. Finance Director, Tom Kelly said it was projected that for the County the tax increase would work out to $7.54/year and the City's portion if the acquisition was bonded for would be another $59/year which is assuming the state pays their portion Without the state participation the numbers are doubled. Jeff O'Neill said these figures do not include any park dedication money going towards the project. Jeff O'Neill stated the agreement was proposed with the premise that City wants a payment at $475,000 a year. Pat Sawatzke spoke regarding the acquisition of the property over time. He noted the County Board would agree to upfront the costs as indicated. If the state had come up with $8,000,000 or $9,000,000 in cost participation the County probably would have bonded for the project. Pat Sawatkze said the funds from the state have come from the lottery money so there should be no impact on the state portion of an individual's taxes. Pat Sawatkze said the County would be taking the funds for this project out of their capital improvements funds. The County is not levying for this but using capital reserves would mean that other capital improvements may not be funded. Pat Sawatzke commented on the acquisition costs. The state's participation will amount to $9,000,000; $5,750,000 will come from the County and $5,750,000 from the City. Future dollars from the recently passed Clean Water Act would have funds available in 2010 which the City and County could pursue. Susie Wojchouski asked if someone is working on the application for funds under the Clean Water Act. Pat Sawatzke said the grant process for these funds have not been worked out yet and the first monies will not be distributed until 2010. Pat Sawatzke noted that both the City and County up to this point have been making efforts to get public input which is generally a requirement before spending grant money and he felt a lot of public input has been received thus far the regarding the value of the property. He suggested that the City and County work jointly on the public input process so as not to duplicate efforts. The County has zoned this area in the County's Comprehensive Plan for public use. WAYNE MAYER MOVED TO APPROVE THE MEMORANDUM OF UNDERSTANDING WHICH OUTLINES THE PHASED PURCHASE OF THE YMCA PROPERTY AND A $1/YEAR LEASE AGREEMENT FOR LAND NEEDED IN CONJUNCTION WITH THE DEVELOPMENT OF AN ATHLETIC COMPLEX WITH FINAL IMPLEMENTATION OF THE MOU AND EXECUTION OF A PURCHASE AGREEMENT TO BE WITHHELD PENDING A COMMUNITY MEETING ON DECEMBER 1, 2008. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED WITH TOM PERRAULT VOTING IN OPPOSITION. 5 Council Minutes: November 10, 2008 10. Consideration of authorizing preparation of plans and specifications for North FYontage Road Improvements, City Proiect No. 2008-19C. City Engineer, Bruce Westby made a presentation on this project which will extend 95~' Street to East Broadway. This proposal has been in the draft Transportation Plan for a number of years. It was planned to go forward with the reconstruction of the bridges on CR 75/I-94. MnDOT has now indicated they plan on reconstructing the bridges in July, 2009. It is in their budget so the project is going forward. City staff is asking authorization to prepare plans and specifications for the frontage road. In order to have the work included as part of the MnDOT project the plans would have to be submitted to MnDOT by the end of November. 95~' Street is south of the River Mill development and west of the Sunset Ponds Development. As part of this project the cul-de-sac on 95~` Street would be removed. Clint Herbst asked if there was a reason why they couldn't put the road up tighter so that the ramp area could be utilized. Bruce Westby said that was their first consideration but MnDOT said when this is fully built up to three lanes in each direction the state would need additional area for ponding and they would use the right of way area for that. Bruce Westby added that with this proposal the City is still on the edge of MnDOT property. Concern has been raised in the transportation plan about allowing traffic from the northeast area going to Monticello (865 acres of developable land) to use some of the internal roadways to funnel traffic down to CR 39. Brian Stumpf asked about bringing traffic up to Broadway without CR 39 and CR 18. He felt that would result in pushing traffic through more residential areas and he questioned if that is where the City want to direct the traffic. Bruce Westby said MnDOT will not allow the use of the east bound ramp. When the interchange was under construction it was a MnDOT condition that this ramp remain closed. John Simola noted there is ponding in the area as well. Bruce Westby said the traffic volumes are not projected to be high. If the frontage road is not built Gillard Avenue would have to eventually be improved from a rural section street. Bruce Westby provided information on traffic counts. Gillard Avenue has 1000 ATD. Fully developed and without a frontage road it would be 2500 ATD. A frontage road would receive 1900 ATD and Gillard Avenue would be reduced by 600 ATD. This project would allow direct pedestrian access to Broadway or CR 39. Another prime consideration is being able to partner with another agency and have an opportunity for cost sharing. The frontage road if built as proposed would be $950,000 if the City was doing it alone. If it was done in conjunction with MnDOT it would save the City $176,000. Funding for this project could include reserves but Bruce Westby didn't see how assessments would apply in this case. Because of the time frame for this project to go forward the assessment process under statute 429 would not work. The Council would have to make some kind of decision tonight in order to get the plan to MnDOT. He added there would be visual impact for some of the residents. The City could schedule a public informational meeting on November 24, 2008. Tom Perrault asked about moving the road over so that it could open up an area for residential lots. The potential development of these lots could help fund the project. Bruce Westby said MnDOT would like to retain the 175' of right of way. The question was raised about noise barriers. Bruce Westby said he had not heard anything back from MnDOT but his understanding was that MnDOT is not considering any noise 6 Council Minutes: November 10, 2008 abatement at this time. Their rationale is that the freeway was constructed before the development came in. Clint Herbst felt the City should be a little more aggressive on the noise abatement issue. Brian Stumpf questioned whether the road should go in at all. They are just pushing traffic into another area. Brian Stumpf felt the City should be pursuing what is right for the City. Brian Stumpf said if development is going to go in east of Tyler East it could force the County to step up to do something with the county road. Susie Wojchouski said she thinks the City is years away from development in that area. She did not think it was necessary to put the road in now as long as the City retains the area needed for the roadway. Clint Herbst felt it would be a good idea to look into it. Tom Perrault said the City was thrown for a loop because MnDOT is moving ahead faster than anticipated. Brian Stumpf said he does not like the timing of the project or the plans and felt that the City is not doing it for the right reason. Clint Herbst disagreed saying it was a safety issue and that the project will cost more to construct in the future. Wayne Mayer said he would not like to see anything from this project assessed against future developments as they will have it tough enough. BRIAN STUMPF MOVED TO DENY AUTHORIZING PLANS AND SPECIFICATIONS FOR AFULL-BUILD OF THE NORTH FRONTAGE ROAD, CITY PROJECT NO. 2008-19C. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED WITH TOM PERRAULT AND CLINT HERBST VOTING IN OPPOSITION. 11. Consideration to review for discussion and comment the construction of a permitted use structure in an I-2 District. Staff received a proposal for construction of a Quonset type structure in I-2 area. This is a permitted use for that zoning district. Staff would like Council to discuss whether there are other possible areas where this type of structure could be situated. The address of the site is 1401 Fallon Ave which is zoned I-2 (heavy industrial). It is the first structure of this type and size to be built in the city. The building will have footings and JME said it will be placed parallel to Dundas Road. The I-2 district has no regulations as far as building materials. Although no Council action is required, staff wanted to make the Council aware of this proposed structure. The Council should decide whether this type of structure should be allowed in any districts beside I-2. The proposed facility would be used for storage of vehicles and equipment. Clint Herbst asked about life span for vinyl roofing. John Simola said he didn't know but added that this type of building is popular for sand/salt storage sheds. Clint Herbst asked about teaming with the state to store sand/salt. John Simola said at the present time Wright County stores the salt for the City and the City just has to place their order early. John Simola said he didn't believe the state had the room or facility for shared use. Added Items: Maple Street/Broadway: Staff was directed to look into the unlicensed vehicles at Maple Street and Broadway. Delinquent miscellaneous accounts receivable: Tom Kelly said they have been looking at the process for delinquent miscellaneous accounts receivables. The Finance Department is preparing a report that better breaks out the invoice to the PID number which will making tracking easier. He 7 Council Minutes: November 10, 2008 reported they are going through the first round of training on their new financial software and this system is better able to utilize PID numbers. Vestibule outside ofDMV. Susie Wojchouski said since the building is drafty the City should consider installing a second vestibule which would help reduce the draft. Tom Kelly said he, John Simola and the MCC maintenance staff will be going to the DMV building to look at the list of repairs and maintenance needed for the building. Brian Stumpf asked if the e-mail received from business owner regarding a site for the DMV had been responded to and if not he suggested that someone contact the individual and let him know the status of the City's interest. 13. Consideration of auproving aavment of bills for November, 2008. BRIAN STUMPF MOVED TO APPROVE PAYMENT OF THE BILLS. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 13. Adiourn. TOM PERRAULT MOVED TO ADJOURN AT 8:35 P.M. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Recording Secretary 8 Council Minutes: November 10, 2008 reported they are going through the first round of training on their new financial software and this system is better able to utilize PID numbers. Vestibule outside ofDMV. Susie Wojchouski said since the building is drafty the City should consider installing a second vestibule which would help reduce the draft. Tom Kelly said he, John Simola and the MCC maintenance staff will be going to the DMV building to look at the list of repairs and maintenance needed for the building. Brian Stumpf asked if the a-mail received from business owner regarding a site for the DMV had been responded to and if not he suggested that someone contact the individual and let him know the status of the City's interest. 13. Consideration of approving payment of bills for November, 2008. BRIAN STUMPF MOVED TO APPROVE PAYMENT OF THE BILLS. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 13. Adiourn. TOM PERRAULT MOVED TO ADJOURN AT 8:35 P.M. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Recording Secretary 8 MINUTES SPECIAL MEETING - MONTICELLO CITY COUNCIL NATURAL RESOURCES INVENTORY Monday November 10, 2008 - 5 p.m. Members Present: Clint Herbst, Tom Perrault, Brian Stumpf and Susie Wojchouski Members Absent: Wayne Mayer 1. Call to Order. The meeting was called to order at 5 p.m. The purpose of the special meeting was to provide information to the public and the Council on the Natural Resources Inventory. 2. Review of the Natural Resources Inventory. Community Development Director, Angela Schumann explained that with the completion of the Natural Resources Inventory the decision needs to be made by the governing body on how this information will be used in future policy making. She introduced Andrea Moffatt and Jed Chesnut from WSB & Associates, Inc. who prepared the Natural Resources Inventory. The natural resources were inventoried and assessed as far as quality of the natural resource. The City's Comprehensive Plan called for the completion of the Natural Resources Inventory. The inventory details what natural resources are in the project area and where they are located. Andrea Moffatt indicated that the Bertram Chain of Lakes was a surprise as far as type and quality of a natural resource. She said the inventory was a scientific study of the natural resources in the project area which encompasses the area of the orderly annexation agreement. Jed Chesnut explained the process used in collecting the data and the various resources they used. The City had earlier scheduled a public meeting providing residents an opportunity to comment on the inventory. After that a field review was done and a draft copy of the inventory was completed. As part of this process they looked at existing and past mining areas and other areas of aggregate resources. The Natural Resources Inventory is based on the MLCCS (Minnesota Land Covering Classification System). There are five levels within the MLCCS. A natural resource is classified from A-D as far as quality. Brian Stumpf asked where the river falls in as a natural resource. Jed Chesnut replied that there isn't a quality ranking given to a feature such as the river. Jed Chesnut said while they do not look at water quality they do look at the vegetation along the river bank. A natural resource that is classified as "High Quality" has an abundance of native vegetation and a minimum of non-native species. They are also high in biodiversity with a minimum of disturbance. The results of the inventory showed that the majority of land covering was agricultural uses (approximately 50%). The second largest area was herbaceous which includes wetlands and grasslands. Jed Chesnut reviewed the various types of forests and the quality levels for wetlands and grasslands. Jeff Young asked about the future impact caused by the change in the Green Acres statute. Jed Chesnut replied that the study was an inventory and did not determine impacts. Jed Chesnut reviewed some of the high quality natural areas which include: 1) The remnant prairies and oak forests in the area of the Monticello Nuclear Plant and Montissippi Park; 2) The wetlands and meadowlands in the YMCA land holdings; 3) The shrub area east of 90a' Street; 4) The meadowlands north of Pelican Lake; 5) Monte Club Hill which is a restored savannah and 6) The wetland vegetation in the County Ditch 33 drainage area. Jed Chesnut showed a sketch of the greenway boundary which he stated is purely conceptual and could be adjusted. Jeff Young questioned the impact that identifying these natural resources would have on how the land is used. Clint Herbst stated that this question came up at the informational meeting. Because the plan does not fully reflect the input of the meeting does not mean the input was not listened to. Jeff Young said the City needs to address the value of the land use plan. There was continued and heated discussion between Jeff Young and Clint Herbst as to whether identifying the natural resources impacts the value of the property or restricts how it may be used by the owner. Another township resident asked if this endeavor was a local one or if it was tied in with another entity such as county or state and who was funding it. Staff explained it was a local effort but the information contained in the inventory could be shared with other entities. The resident said she was concerned about where and how this information is utilized. She added that most property owners consider their land as part of the family's assets. She suggested in these economic times the property owners be given wide flexibility in how they can use their land. Clint Herbst said the Natural Resources Inventory is another tool that can be used in planning for the future. Staff explained that the data in the inventory tells them not only the best areas but also the worse areas. This is valuable information to have as far as situating infrastructure. Brian Stumpf asked the resident if there was a particular area that she was interested in. He added that the information in this inventory would have been a valuable tool to have when Carlisle Village was developed and the City had to set up a tree preservation plan for the development. Jed Chesnut said MLCCS is neither pro-development nor is it trying to save everything natural. In looking to the future the City will want to develop: 1) Natural Resources Management Plan; 2) Public Education Plan; 3) Updated ordinances and regulations; and 4) Plan for future. designation of public lands. Dan Lemm, a township resident, stated that whether they like it or not Monticello is a growth area and it is important that growth be managed. Brian Stumpf wondered if people aren't getting development mixed up with the actual inventory. Brian Stumpf asked what it entails to update the ordinances and how the updated ordinances apply to the large amount of land outside the city limits. Staff indicated it would apply only to property within the city limits. Brian Stumpf reiterated that the city would not apply their regulations to property outside the city limits. Dan Lemm asked about the updated regulations and if that would impact the quality level of the natural resources. Staff stated that any of the next steps taken with the Natural Resources Inventory would require planning and decision making by the Council. In December the City Council and Planning Commission will formally adopt the Natural Resources Inventory. Brian Stumpf asked in the field research if WSB came across any areas of wild parsnip. Jed Chesnut said he would check with the County. Susie Wojchouski asked if the Natural Resources Inventory would inhibit at any time the ability of the property owner to split his land. She also asked for a definition of a greenway. Jed Chesnut responded that it could be a trail, natural open area, power line corridor or any area set aside for the preservation of trees. A township resident suggested it would be helpful to have the city area included in the study. 3. Adiourn. The workshop closed at 6:10 p.m. Recording Secretary Council Agenda: November 24, 2008 SA. Consideration of approving new hires and departures for MCC and Streets Department. (JO) A. REFERENCE AND BACKGROUND: The Council is asked to ratify the hiring and departures of employees that have occurred recently at MCC and Street Department. It is recommended that the Council officially ratify the hiring/departure of all new employees including part-time and seasonal workers. A.1 BUDGET IMPACT: None A.2 STAFF WORK LOAD IMPACT: Until the positions are filled again, existing staff would pick up those hours. B. ALTERNATIVE ACTIONS: 1. Ratify the hire/departures of the employees as identified on the attached list. C. RECOMMENDATION: By statute the City Council has the authority to approve all hires/departures. There is no other recommendation but for the Council to exercise the authority given to them by state statute. D. SUPPORTING DATA: List of new employees. NEW EMPLOYEES Name Title Department Hire Date Class Orlan Merry PT Custodian MCC 11-05-08 PT Evan DeMars Slide Attendant MCC 10-28-08 PT David Swartwood Slide Attendant MCC 10-27-08 PT Michele Brown Guest Service Assoc 1 MCC 10-27-08 PT TERMINATING EMPLOYEES Name Reason Department Last Day Class Lynn Jun-ens Voluntary MCC 10/30/08 PT Jon Hirschey Voluntary PW-Streets 10/24/08 Temp/Seasonal council employee list.xls: 11/10/2008 Council Agenda: November 24, 2008 SB. Consideration of increasing cash drawer for DMV. A. REFERENCE AND BACKGROUND: In 2007 the Council approved petty cash and change funds that are currently used within the City which is an audit requirement for the City. Due to new fees for Motor Vehicle Renewals and increased business activity, the DMV is requesting an increase of $75 in their change fund. Budget Impact: The increase is necessary for the reasons noted above. The Deputy Registrar Manager has reported that they often need to make two trips to the bank in one day in order to have change on hand. Staff Impact: If the increase is approved the Finance Department will issue a check for the addition to the change fund. B. ALTERNATIVE ACTIONS: 1. Approve the $75 increase to the DMV change fund. 2. Do not approve the increase. C. STAFF RECOMMENDATION: The Deputy Registrar Manager and City staff recommend the approval of the increase as it allows for more efficient operation at the DMV. D. SUPPORTING DATA: None. Council Agenda: 11/24/08 5C. Consideration of approvinS contributions. (JO) A. REFERENCE AND BACKGROUND: The City has received donation of $695 from CenterPoint Energy. The use of these funds will go towards defraying the cost of multi-gas detectors for the Fire Department. As required by state statute, if the City accepts the donation of funds, the City Council needs to adopt a resolution specifying the amount of the donation and its use. A.1. Budget Impact: The donation has negligible impact. A.2 Staff Workload Impact: None A.3 Council Priority: Not applicable B. ALTERNATIVE ACTIONS: 1. Approve the contribution and authorize use of funds as specified. 2. Do not approve the contributions and return the funds to the donors. C. STAFF RECONIlVIENDATION: Staff recommendation is to adopt the resolution accepting the contributions. D. SUPPORTING DATA: Resolution No. 2008-91 City of Monticello RESOLUTION N0.2008-91 RESOLUTION APPROVING CONTRIBUTIONS WHEREAS, the City of Monticello is generally authorized to accept contributions of real and personal property pursuant to Minnesota Statutes Sections 465.03 and 465.04 for the benefit of its citizens and is specifically authorized to maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Said gifts maybe limited under provisions of MN Statutes Section 471.895. WI~REAS, the following persons and or entities have offered to contribute contributions or gifts to the City as listed: DONOR/ENTITY DESCRIPTION VALUE CenterPoint Ener y Cash donation $695.00 WHEREAS, all said contributions are intended to aid the City in establishing facilities, operations or programs within the city's jurisdiction either alone or in cooperation with others, as allowed bylaw; and WHEREAS, the City Council hereby finds that it is appropriate to accept the contributions offered. NOW THEREFORE BE IT RESOLVED by the City Council of Monticello as follows: 1. The contributions described above are hereby accepted by the City of Monticello. 2. The contributions described above will be used as designated by the donor. This may entail reimbursing or allocating the money to another entity that will utilize the funds for the following stated purpose: DONOR/ENTITY RECIPIENT PURPOSE CenterPoint Ener y Monticello Fire De artment E ui ment-Multi-Gas Detectors Adopted by the City Council of Monticello this 24th day of November, 2008. Mayor, Clint Herbst ATTEST: Jeff O'Neill, City Administrator contributions block party resolution.doc: 11/18/2008 City Council Agenda -11/24/08 SD. Consideration of a reauest for a Conditional Use Permit for Auto Repair Maior/Minor and Open and Outdoor Sales & Display in an I-2 District. Applicant: Sisu Automotive. (NAC) A. REFERENCE AND BACKGROUND: The Plannin~ Commission reviewed this item during their regular meeting on November 5t and unanimously approved the conditional use permits. The Commission confirmed that any expansion beyond the five allotted space, along with any future signage or lighting, would require the appropriate planning or staff review. The applicant is seeking the Conditional Use Permits for Auto Repair and Open & Outdoor Sales & Display to validate the existing Auto Repair activity on the site, and to provide for future auto sales as an accessory activity. Automobile Repair - Major/Minor is allowed by Conditional Use Permit according to the following conditions of the Zoning Ordinance: 1. The entire site other than that taken up by a building, structure, or plantings shall be surfaced with a material to control dust and drainage which is subject to the approval of the City Engineer. Condition met. 2. A drainage system subject to the approval of the City Engineer shall be installed. Condition met. 3. The lighting shall be accomplished in such a way as to have no direct source of light visible from adjacent land in residential use or from the public right- of-way and shall be in compliance with Chapter 3, Section 2 [H], of this ordinance. No lighting proposed at this time. 4. At the boundaries of a residential district, a strip of not less than five (5) feet shall be landscaped and screened in compliance with Chapter 3, Section 7 [G], of this ordinance. 5. Parking or car magazine storage space shall be screened from view of abutting residential districts in compliance with Chapter 3, Section 2 [G], of this ordinance. Landscape buffer in place per original approval. 5. All signing and informational or visual communication devices shall be minimized and shall be in compliance with Chapter 3, Section 9, of this ordinance. Subject to an overall sign plan for the PUD. 6. Provisions are made to control and reduce noise. Condition met. 7. No outside storage except as allowed in compliance with Chapter 13, Section 4, of this ordinance. Condition relates to outdoor storage CUP request. 8. All conditions pertaining to a specific site are subject to change when the Council, upon investigation in relation to a formal request, finds that the City Council Agenda -11/24/08 general welfare and public betterment can be served as well or better by modifying the conditions. Not applicable at this time. 9. The provisions of Chapter 22 of this ordinance are considered and satisfactorily met. Condition met. The applicant is an existing business in an existing building which has had previous site plan and building approval. As such, there would not appear to be any site planning issues related to the occupancy of the property. Specifically, the previous approval for Planned Unit Development included a detailed review of buffer yard requirements required between residential and industrial properties. A buffer yard landscaping plan was required for the site at that time and has been implemented as required. Planning staff is unaware of any separate code violations on the site at this time. As such, the CUP for Auto Repair Major/Minor appears to be appropriate for the site. As noted in the applicant's application, a sign may be proposed at a future date. The specific sign suggested appears that it may not fit within the requirements of the sign regulations, however, the property owner will need to obtain approval for a Comprehensive Sign Plan that addresses signage for the entire building area - no such Sign Plan has previously been approved according to City records. This issue can be addressed at any time prior to when the property owner and the tenant wish to proceed with a new sign. With regard to auto sales, the CUP language of the zoning ordinance makes the following requirements: 1. Accessory outside service, sales, and equipment rental connected with a principal use is limited to thirty (30) percent of the gross floor area of the principal use. Condition met. 2. Outside sales areas are fenced or screened from view of neighboring residential uses or an abutting residential district in compliance with Chapter 3, Section 2 [G], of this ordinance. Condition met. 3. All lighting shall be hooded and so directed that the light source shall not be visible from the public right-of--way or from neighboring residences and shall be in compliance with Chapter 3, Section 2 [H], of this ordinance. No lighting proposed at this time. 4. Sales area is grassed or surfaced to control dust. Condition met. 5. The provisions of Chapter 22 of this ordinance are considered and satisfactorily met. Condition met. The applicant proposes to reserve 5 of the existing parking spaces in the parking area north of their tenant space for the storage/display of automobiles that they are in the process of 2 City Council Agenda -11/24/08 repairing and selling. The parking area is paved, and there are no residential areas in proximity to this location. The applicants state that their business practice is to acquire automobiles for buyers on an order basis, repair them, then transfer them to the buyer. Thus, there should be only limited need for the storage area. While the auto sales area will consume parking space on the property, there appears to be more than adequate parking supply in the development. In addition, there is a large paved area to the south of the building that could be utilized for additional parking if the need were identified. Thus, it does not appear that parking should be impacted by the proposed sales/storage area. It should be noted that for the most part, the building itself screens the outdoor storage area proposed from the residential uses to the south. Planning staff would note that, as an industrial area with only limited exposure, this site is not well situated for a larger retail auto sales operation. The site is intended to accommodate the limited flow of industrial traffic only, not retail traffic, which is also the case for Dundas Road and the Industrial Park generally. As such, the CUP considered as part of this application appears to be appropriate based on the nature of the applicant's business - custom orders, rather than general market sales and "browsing" by car buyers. The CUP should be limited to this level to avoid conflicts created between retail and industrial traffic ~, patterns. B. ALTERNATIVE ACTIONS The Planning Commission recommends alternative 1 below. Decision 1: Conditional Use Permit for Automobile Repair Major/Minor. 1. Motion to recommend approval of the CUP, based on a finding that the use is consistent with the requirements of the zoning district, and the applicant's operation appears to meet the standards as developed. 2. Motion to recommend denial of the CUP, based on a finding that the site is not well-situated for retail repair traffic. The Planning Commission recommends alternative 1 below. Decision 2: Conditional Use Permit for Open & Outdoor Service and Sale. 1. Motion to recommend approval of the CUP, based on a finding that the nature of the applicant's business operation will not likely create negative traffic or other impacts on the industrial area in which it is located. A condition maybe considered relating to the business operation as noted in Exhibit Z. 2. Motion to recommend denial of the CUP, based on a finding that storage/display use will interfere with industrial traffic and other neighboring uses. 3 City Council Agenda -11/24/08 C. STAFF RECOMMENDATION Staff recommends approval of both Conditional Use Permits for Auto Repair Major/Minor and Open and Outdoor Sales, with the condition as listed in Exhibit Z, based on findings as follows: a. The proposed uses are allowed in the zoning district regulating the property. b. The proposed uses are consistent with the requirements of the Zoning Ordinance relating to the requested uses. c. The site plan demonstrates consistency with the zoning requirements for such uses in the I-2 District. d. With adherence to the condition(s) in Exhibit Z, the uses will not create conflicts with neighboring land uses in the area. D. SUPPORTING DATA A. Aerial Location Map B. Applicant Narrative C. Site Plan D. Existing Buffer Yard Plan Exhibit Z -Conditions of CUP Approval Sisu Automotive - 210 Dundas Road 1. The applicant maintains a sales operation that relies on pre-ordered vehicles, and does not maintain a general sales lot for browsing customers. 2. No more than five vehicles maybe stored for sale outside on the property at any one time. 3. If more than five vehicles are stored outside for sale, the applicant shall be required to seek an amendment to the Outdoor Sales CUP. 4. If parking supply becomes an issue, based on information from staff, building owner, or other tenants, the applicant shall be required to seek an amendment to the CUP to accommodate an alternative sales. 5. Any lighting is subject to the review and approval of the Building Official, in accordance with Zoning Ordinance requirements. 4 .... ' ~..TY ~:. , '~R'~'' ~k. .'y~.:e.:..u ':.?, ':.. ':.' :: c:... .. .~.~.a.., ., M ..::.~. _3 .._..,. .. ~:. ~,, ... ca::;. .. .... ~~ ,i k, ~ ~~ ~ ;: >,. :+~ N': ~.d y1'~~ U ~+ ^~, u =. ~ ~"' '~ c ~~ .,a i ; ~ ;~ t ~~~ >l ~ ..3~ . , .: p d. - ~~ ~ ~~~ J0~~2!`dd SdWOT~ ~ _ -rs ~;1 ~'~~~ ~, 4. ~.~ ~~~ ~ 1q ~ ~t 3 ~' ~•~; - y t ~r ~ ~. ~• r .~~ ~l'~"X ~. ,~ . 1 ~. ~ . ~ ` fir' ` °s ! ~~. '~ ~i~A .'i it ~ r~. ~~ r. i'~~ ~ f x y~~ ~` ^~r~ 'ilJ ,~ ~:- t' . ,F r s`, 4 ,C ,,w ;a~ r_, , _ ~ ~ rya,." :~ ~ ~. s'~ ,~ a ~ ;~ ..s5t ~ a'~ n r t ~ i ~ ` ~ „~+ a, S ~ ~ F-~ ~, ~, ,~s~~s 'ir t ~r .il ~~ ~s~ ; F~; ~~,, ~ °~~'~~x t ~~ ri~ . E A. #r v~ x ~ a ~, , ~ ~>- 7 Ei [Q~ yn k wE i ~ ,. U~k ~4,f iJ i~'t ~~~ ~'~q' ~h, ,F~ ~~~~~~ ~~ ~;' i, - b F r3 k :l ~,.r ~dg~ .n` ~'J~ F~~FS~y,~~.~ ~~ , ;~.. ~ ' c ~~.~ ?~ ~~ t t.- &i' ~ '~ D: Conditional use Permit for Sisu Automotive. ' needed Automobile Re air- ma'or or minor and O en or outdoor service, Permits p ~ p sale, and rental as a principal or an accessory use and including sales in or from motorized vehicles, trailers, or wagons. Sisu Automotive is currently running an automobile repair facility out of 210 Dundas Dr Suite 100 in Monticello for the last 2 years and have recently discovered that the proper permits are not in place. Sisu automotive is pursuing a Conditional use permit for Auto repair and Outdoor sales. Sisu Automotive plans to get their Automotive Dealers license so they can attend Dealer only Auctions. Sisu Auto plans to purchase vehicles based on what a customer is looking for, make any repairs necessary and sell the vehicle to our customer. We plan on having a very low vehicle inventory. We plan on purchasing vehicles to fill a customer order. If we have vehicles on the lot for sale at any time we plan not to exceed 5 vehicles. Sisu Automotive is located on the far west end of the building on 210 Dundas Rd. our space is designated suite 100. The entire building is approximately 30,000 square feet. Sisu Automotive rents approximately 5000 square feet for their existing repair facility. The building is 300 feet long and 100 feet deep. Sisu Automotive's space is 48 feet by 100 feet an actual size of 4800 square feet. On the North side of the building at 210 Dundas Rd. there is a lot approximately 230 feet by 63 feet. All of the businesses at 210 Dundas Rd share this lot for customer or employee parking. The parking spaces we currently use for our auto repair customers are directly in front of our space on the north side of the building. All the spots to the left of our front door if you're coming out we consider our parking spots. There are 8 spaces directly in front and another nine against the north curb also straight out in front. The spots are divided with white lines on the asphalt and each spot is 9x18 except for one that is 15x18. We plan the first 5 spots from the far north of the lot in a 1 thru 5 order west to east would be the spaces we would potentially park for sale cars in. These spots are not viewable by any residential areas. On the south side of 210 Dundas Rd. there is a large lot or drive that is approximately 410 feet by 110 feet. Vehicles are rarely parked here and we have no plans of parking for sale vehicles on the south side of the building at 210 Dundas Rd. Vehicles are towed in and left in back until we can get them in and repaired. The drive/lot is used for deliveries to the loading docks and service doors for Sisu Automotive and the other businesses located at 210 Dundas Rd. Sisu Automotive currently has no exterior signs on the building. In the future as money allows we plan to have a 6 or 8 by l O light sign on the north side over our front door. The sign will say Sisu Automotive or possibly Sisu Automotive Repair and Auto Sales. • There are numerous exterior lights on the outside of the building at 210 Dundas Rd. The lights are all run on timers and are not accessible to Sisu Automotive. At The time of exterior sign installation we plan to possibly add 2 lighting units on the south side and 2 lighting units on the north side controllable by only Sisu Automotive. The lights would be added for security and ease of sight for our customers dropping vehicles after hours or in winter when it is dark before we close. All the necessary permits and paper work will be completed before anything is installed. Since the building at 210 Dundas Rd has been completed the landscape has been shaped as the drawing shows. There are approximately 90 planted trees, shrubs and bushes on the 210 Dundas Rd property. There are many evergreens, Amur Clump Maple, Northwoods Maple, Marshal Ash and a mix of Ornamental shrubs. The South side of the building is viewable by surrounding residential areas however will become less and less as the trees and shrubs on the south property berm grow in. The trees are between 5 and 15 feet now with a few over 20 and the shrubs are 3 to 5 feet. The berm backs up to a low land /marsh. 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Council Agenda: November 24, 2008 5E. Consideration of an amendment to Title II, Chanter 8 of the City Ordinance relating to members on the MCC Advisory Board. A. REFERENCE AND BACKGROUND In February of 2007, the MCC Advisory Board was increased to six members and two members were appointed to the board at that time to comprise the six member board. The MCC Advisory Board has received a letter of resignation from one board member and there are also board members who will be leaving when their term expire. In their discussion of the resignation the MCC Advisory Board decided to request Council approval to return to a five member board. An ordinance amendment has been prepared to reflect that decision. There are some minor changes requested to the ordinance to better define the membership of the Board. (1) The original ordinance requires a member from the Monticello Senior Center be on the Board. The change proposed is for one member at least 55 years or older be on the Board. This will maintain a senior presence on the Board without narrowing the applicant pool to only Senior Center members. (2) The original ordinance required a High School student appointed annually as an ex-officio member of the Board. An application from a High School student for the Board would be very welcome. However attempts in the past to find a student volunteer have been unsuccessful so it is requested that this be taken off the ordinance. The staff of the Community Center will continue to pursue the option of having a youth member. MEMBERSHIP: The Community Center Advisory Board shall consist of five (5) regular members to be appointed by the City Council of Monticello. At least one member should be aged 55 years or older. Either the Mayor or a City Council member shall act as a voting member of the board. All members shall be residents of the City of Monticello and shall have equal rights and privileges. B. ALTERNATIVE ACTIONS: The Council could adopt the ordinance amendment as included. 2. Do not adopt the ordinance amendment. 3. The Council could adopt the ordinance with other changes as directed by the Council. C. STAFF RECOMMENDATION: It is the recommendation of the MCC Advisory Board with the concurrence of City staff to adopt the ordinance amendment. D. SUPPORTING DATA: Ordinance Amendment CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA ORDINANCE N0.489 AN ORDINANCE AMENDING TITLE II, CHAPTER 8, SECTION 3 OF THE CITY CODE THE CITY COUNCIL OF THE CITY OF MONTICELLO, MINNESOTA HEREBY ORDAINS AS FOLLOWS: Section 1: Title II, Chapter 8, Section 3 of the City Code is hereby amended to reads follows: 2-8-3: MEMBERSHIP: The Community Center Advisory Board shall consist of five (5) regular members to be appointed by the City Council of Monticello. At least one member should be age 55 years or older. Either the Mayor or a City Council member shall act as a voting member of the board. All members shall be residents of the City of Monticello and shall have equal rights and privileges Section 2: This ordinance shall become effective and in full force upon its publication. Adopted by the Monticello City Council this 24a' day of November, 2008. Clint Herbst, Mayor ATTEST: Jeff O'Neill, City Administrator Council Agenda: November 24, 2008 5F. Consideration of authorizing purchase of Solar Shades for the community center. (KB) A. REFERENCE AND BACKGROUND: When we first began the process of improving the air and environment quality in the pool area, one of the components of that plan was to provide solar shades for the upper windows along the south side of the pool area. The benefits of this product will be: • Reduced glare on the pool. This will ensure that the life guards have a clear view to the bottom of the pool at all times. • Reduce the thermal effects of the sun in the pool environment. This will allow the air handling system to run more efficiently, with the ultimate goal of reducing the electrical and maintenance needs of the equipment. • Help with the possibility of heat induced lethargy of the life guard and slide staff. This is a safety factor for pool users. We currently employee other tactics to combat lethargy such as surveillance breaks, shorter work shifts, standing in the water while guarding, ice water, etc. • Preservation of the mural in the pool from the UV rays of the sun. • Reduced chlorine depletion due to the UV rays from the sun. This depletion is minor currently, however, there will be a reduction which we hope will result in reduced cost for chlorine. We have approximately $18,000 in the budget to cover the cost of the Solar Shades, however, after getting three quotes, the local vendor of Kustom Blinds and Draperies was the lowest cost of just under $6,500 installed. Budget Impact: The cost to purchase the Solar Shades is just under $6,500 for which we have available $18,000 in the budget. We hope that there will be reduced electric and maintenance expenses for the air handling equipment and reduced chemical costs for chlorine. We have no basis for how much these reductions might be. Staff Impact: We expect to have great surveillance ability with no glare on the pool surface. We expect to have a life guard and slide staff who will not feel the effects of heat induced lethargy. Visitor Impact: This all equates to safer patrons in the pool. B. ALTERNATIVE ACTIONS: 1. To authorize the purchase of the Solar Shades from Kustom Blinds and Draperies in the amount of $6,500. 2. To not authorize the purchase of the Solar Shades. C. STAFF RECOMMENDATION: The staff recommends the purchase of the Solar Shades for the improvements identified above. D. SUPPORTING DATA: Copy of the three quotes obtained. Picture depicting where Solar Shades would be installed. J~~enney CUSTOM DECORATING ESTIMATE Prepared for: By: JCPenney Decorator Consultant Studio Phone Number: ~~ ~~Z -- ~©v)~,lc,, Date: ~/~ c~ Room: ^ Living Room ^ Dining !loom ^ Family Room ^ Kitchen ^ Bedrt~om ^ Bathroom ^ Other Type o~ Merchandise: ^ Drapery ^ Mini/Micro Blinds ^ Carpet ^ Top Treatment ^ Verticals ^ Accessories ^ Bed Ensembles ^ Pleated Shades ^ Other Description of Merchandise: Pattern Name Lot Number - --~ -~.to.v c~.l /1. ~~_ ~. r~+ Descrip o~ Desi~i~' ~ . 7~r ~3 //~~ _ ~ ~~~- `F. '~ ! Estimated Total Cast:. Ead Data ol3alr. ~ ~/ ~ (Including Ta~c) fir, :~? 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C~51 f"~Fi'rU~. .'~ ~i~UUS~i ~~ rte-. ig liu@ C7`1 ~;LC='~:1~Ri:~', et~'~;'".'? ui1c: 4i?.~G' ~gR?rl+?!C!'? n? . ,i:`i +';f'~';?'. ~'f1~2& ~OO'+~ ¢GT :90 daj/5, ~r ~~~' ,,r )~ / ...._T~~.-- :JL1 ~~*~~; 1t;PS ~~!?'t ~7iG~G@#i~ Y~ ~ +~1'i-S 4~1v'k~ ~I^dy' S;yi'1 ?r1C1 "~t,(ff±'fi'.~i(,;'rti +?'~~iJ t~t~jt`iYl+d C,~/1;~iiera{ SVf ''/:;i1f ''E'!'.GfS~S. Council Agenda: November 24, 2008 5G. Approve Change Order No. 1 for 2007 Street Reconstruction Proiect (City of Monticello Proiect No. 2007-O1C) (WSB) A. REFERENCE AND BACKGROUND: The Council is being asked to approve Change Order No. 1 to authorize payment for additional work item costs which occurred during the 2007 Street Reconstruction Project. Attached are the change order document and a detail of the associated costs. Item number 154 is compensation for removing, hauling, and disposing of unacceptable soils found in the subgrade on Hilltop Drive at a cost of $1,532.00. These materials included heavy clay soils and construction rubble of unknown origin. Item number 155 includes work for replacing the culvert on CSAH 75 at River Street. Prior to construction, the project survey identified an 18-inch corrugated metal pipe under River Street at the CSAH 75 intersection. The survey and site visits showed that the existing pipe was completely buried, as the ditch system in this area no longer existed. The original plan set required removal and replacement of this pipe with an 18-inch concrete pipe. After the project was bid, the County notified the City that it would require a 24-inch round concrete pipe as a condition of its permit. The pipe size was changed; however, the field conditions did not allow for the extra depth this pipe size would need and raising the pipe put it in the proposed road section. As a result, the 24- inch round pipe was replaced with a 24-inch arch style pipe so that it would not interfere with the finished road section. The cost for completing this work is $ 8,149.00 for labor and materials. The City salvaged the 24-inch round pipe and end sections for future use. With this change order totaling $9,681.00, the contract amount increases from $1,295,661.32 to $1,305,342.32. All construction work has been completed on this project, with a final construction cost of $1,297,519.29. This amount includes work performed under Change Order No. 1, which results in a final project cost of $1,857.97 over the original contract price. In addition to the above-mentioned culvert replacement, there were other changes made in the field which were not included in the original contract. These included additional sanitary sewer cleanouts, additional storm sewer catch basins and pipe to eliminate driveway culverts, and additional grading work to get yards to drain better. Since these items were paid under items bid with the original contract, a change order was not required. B. ALTERNATIVE ACTIONS: Approve Change Order No. 1 in the amount of $9,681.00 for Northwest Asphalt, Inc. C: (Documents and SettingslDaKn.GrossirtgerVocd SentngslTen{oorory Internet Fi[esIOLK4WGNI7.M1I-ApproseCOR!-112408.doc Council Agenda: November 24, 2008 C. STAFF RECOMMENDATION: Staff recommends that Change Order No. 1 in the amount of $9,681.00 be approved for payment. D. SUPPORTING DATA: Change Order No. 1 Detailed Description of Work Letter from WSB & Associates, Inc. C.' IDbcuments and SetdngslDoxn GrossingerlLOCOI SettingslTempomry Internet FdesIOL1C441GN/7:t1-Appro~eCO#1-II7408.dac CHANGE ORDER N0.1 2007 STREET RECONSTRUCTION PROGRAM 1115/2008 STREET, UTILITIES, AND APPURTENANT WORK CITY OF MONTICELLO PROJECT N0.2007-01 C WSB PROJECT NO. 1494-21 OWNER: CITY OF MONTICELLO 505 WALNUT STREET, SUITE 1 MONTICELLO, MN 55362 CONTRACTOR: NORTHWEST ASPHALT, INC. 1451 STAGECOACH ROAD SHAKOPEE, MN 55379 YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION: Additional items due to unsuitable materials found on site and removal and replacement of storm sewer pipe. IT IS UNDERSTOOD THAT THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WHICH ARE IN ANY WAY, SHAPE, OR FORM ASSOCIATED WITH THE WORK ELEMENTS DESCRIBED ABOVE. CHANGE IN CONTRACT PRICE: ORIGINAL CONTRACT PRICE: PREVIOUS CHANGE ORDERS: N/A CONTRACT PRICE PRIOR TO THIS CHANGE ORDER: NET CONTRACT INCREASE WITH THIS CHANGE ORDER: CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS: CHANGE IN CONTRACT TIME: $1,295,661.32 ORIGINAL CONTRACT TIME: 6/30/2008 $0.00 NET CHANGE FROM PREVIOUS CHANGE ORDERS: N/A $1,295,661.32 CONTRACT TIME PRIOR TO THIS CHANGE ORDER: 6/30/2008 $9,681.00 NET INCREASE WITH CHANGE ORDER: 0 DAYS $1,305,342.32 CONTRACT TIME WITH APPROVED CHANGE ORDERS 6/30/2008 RECOMMEND D BY: PHILLIP A. ELKIN, PE, PROJECT MANAGER WSB & ASSOCIATES, INC. ENGINEER APPROVED BY: RACTOR SIGNATURE NORTHWEST ASPHALT, INC. CONTRACTOR APPROVED BY: CITY ENGINEER DATE CITY ADMINISTRATOR DATE K:W1494-Z1UIdmInlConsfrt/ctlonAdmin11484.21 ChanyeONa11-if0608.xIsCO-1 CHANGE ORDER NO. 1 DETAIL 2007 STREET RECONSTRUCTION PROGRAM 11!512008 STREET, UTILITIES, AND APPURTENANT WORK CITY OF MONTICELLO PROJECT N0.2007-01C WSB PROJECT N0.1494-21 ADDED ITEMS Item No. MaL No. Description Qty Unit Price Extended Amount 154 2105.505 MUCK FJ(CAVATION 1 LUMP SUM $1,532.00 $1,532.00 155 91925 REMOVE AND REPLACE STORM SEWER 1 LUMP SUM $8,149.00 $8,149.00 TOTAL ADDED ITEMS CHANGE ORDER NO. 1 $9,681.00 DELETED ITEMS Item No. Mat. No. Description Qty Unit Rrice Extended Amount TOTAL DELETED ITEMS CHANGE ORDER NO. 1 $0.00 TOTAL ADJUSTMENT TO ORIGINAL CONTRACT AMOUNT $9,681.00 K:IOf1YI-Z}IAdmInlConahuedon Adm/n1f491-71 Chmya Ordar }-}70508.x/sC01 WhN Change Order No. 1 Contractor Cost Breakdown Buried Rubble Removal 3.5 Hours Backhoe @ $206 $ 721.00 7 Hours Truck @ $85 $ 595.00 3 Hours Laborer @ $72 $ 216.00 $ 1,532.00 Remove and Replace Pipe 2.5 Hours Boom Truck @ $145 $ 362.50 2 Hours Foreman @ $102 $ 204.00 2 Hours @ $73 $ 146.00 6 Hours 308 Hoe @ $139 $ 834.00 7 Hours Bobcat @ $108 $ 756.00 7 Hours Laborer @ $73 $ 511.00 4.5 Hours Laborer @ $73 $ 328.50 88 LF Elliptical Pipe @ $34 $ 2,992.00 2 EA FES @ $1,007 $ 2014.00 $ 8,149.00 C: (Documents and Setdngsl6ruce. xest6ylLacal SetdngslTemporory /nternet FiksIOLK11CMnge Order / Contractor Cast Breakdown (1).doc ~~~ & Associates, Inc. Infrastructure 1 Engineering 1 Planning ~ Construction November 19, 2008 Mr. Tom Kelly Finance Director City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 Attn: Dawn Grossinger, Deputy City Clerk Re: Change Order No. 1 2007 Street Reconstruction Program Street, Utilities, and Appurtenant Work City of Monticello Project No. 2007-01 C WSB Project No. 1494-21 Dear Mr. Kelly: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Te1:763-541-4800 Fax:763-541-1700 Please find enclosed Change Order No. 1 (in triplicate) for the above-referenced project for your review and approval. The net increase to the contract amount is $9,681.00, resulting in a revised contract total of $1,305,342.32. We hereby recommend that the City of Monticello approve Change Order No. 1 in the amount of $9,681.00 for Northwest Asphalt, Inc. If you have any questions regarding the above, please do not hesitate to contact me at 763-287- 8313. Sincerely, WSB & Associates, Inc. W W~ Phillip A. Elkin, PE Project Manager Enclostues cc: Lance Guentzel, Northwest Asphalt, Inc. srb ACEC 2008 Firm of the Year Minneapolis ~ St. Cloud l::w/I9J-7/U/m/e1Co~.,,xnw,.an.wvrxco,cn~-ecex~-,rrooa.~ Equal Opportunity Employer Council Agenda: November 24, 2008 5H. Approve Final Payment and Accent Improvements for Public Improvement No. 2007-O1C, 2007 Street Reconstruction Program (City of Monticello Project No. 2007_01C1(WSB) A. REFERENCE AND BACKGROUND: The 2007 Street Reconstruction Project was the third reconstruction project within Area 3 of the City's long-range Overall Street Reconstruction Program. The project area included the reconstruction of the remaining streets in Area 3 including River Street, Craig Lane, Kenneth Lane, Hillcrest Road, Hillcrest Circle, Hilltop Drive, and Matthew Circle. Construction commenced in 2007 with street and utilities. The final lift of pavement was placed in 2008. The Council is being requested to accept the project as complete and approve final payment to Northwest Asphalt, Inc. in the amount of $75,427.85. The following paperwork is still required for final payment to be released: 1. Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax. 2. Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured. 3. Consent of Surety to Final Payment certification from the contractor's surety. 4. Two-year maintenance bond. It should be noted that the maintenance bond will start and extend two years from the date of final acceptance of the project by the City Council. The final payment request represents the final quantities completed on the contract and the release of the retainage on the contract. All punch list items assembled for this project have been completed, and WSB & Associates, Inc. is indicating the project is complete and ready for final payment in accordance with the contract and City of Monticello Engineering and Construction Standards. The project was funded by City funds and special assessments to the adjacent benefiting properties. Adoption of the assessment roll was completed in October 2007. B. ALTERNATIVE ACTIONS: 1. Accept the improvements and approve the final payment of $75,427.85 to Northwest Asphalt, Inc. contingent upon receipt of the final paperwork. 2. Do not accept the improvements and approve final payment. C:1Dacnmena and Setdngs~Dowi. GrossingerVnco! SeningslTempororylniencei Fiies10LK4UGN ITAf-10075/RecanApproveFina/Paymena//1404 da Council Agenda: November 24, 2008 C. STAFF RECOMMENDATION: Staff recommends selecting Alternative No. 1. D. SUPPORTING DATA: Copy of Construction Pay Voucher No. 8 (Final) Letter from WSB & Associates, Inc. C.' IDbcuments aid SetdngslDaun.Grossingerlloca/ SetdngslTemparory Internet FileslOLlC4W CNTTM-1007SIRecoMpproveFinolPaymerd-I1140&doc 01494-21 -Pay Voucher 8 ~~ ~. &.lsarrclalea, Ire Pay Voucher 2007 Street Reconstruction Project Client Contract No.: Project No.: 01494-21 Client Project No.: 2007-01 C Tuesday, November 11, 2008 .Date: 11/5/2008 Request No.: 8 & FINAL Project Summary 1 Original Contract Amount $1,295,661..32 2 Contract Changes -Addition $9,681.00 3 Contract Changes -Deduction $0.00 4 Revised Contract Amount $1,305,342.32 5 Value Completed to Date $1,297,519.29 6 Material on Hand $0.00 7 Amount Earned $1,297,519.29 8 Less Retainage $0.00 9 Subtotal $1,297,519.29 10 Less Amount Paid Previously $1,222,091.44 11 Liquidated Damages $0.00 12 AMOUNT DUE THIS PAY VOUCHER NO. 8 & FINAL $75,427.85 I HEREBY CERTIFY THAT A FINAL EXAMINATION HAS BEEN MADE OF THE ABOVE NOTED CONTRACT, THAT THE CONTRACT HAS BEEN COMPLETED, THAT THE ENTIRE AMOUNT OF WORK SHOWN IN THE FINAL VOUCHER HAS BEEN PERFORMED AND THE TOTAL VALUE OF THE WORK PERFORMED IN ACCORDANCE WITH, AND PURSUANT TO, THE TERMS OF 7HE CONTRACT IS AS SHOWN IN THIS FINAL VOUCHER. Recommended for Approval by: WSB s ciates, Inc. Approved by Contractor: Northwest Asphalt, Inc. ~'w' , Ii /(E3~o P Specified Contract Completion Date: 6!30/2008 Comment: Owner: City of Monticello 505 Walnut St Monticello, MN 55362-1147 For Period: 7/11/2008 to 11!5!2008 Contractor: Northwest Asphalt, Inc. 1451 Stagecoach Rd. Shakopee, MN 55379 Construction Observer: Approved by Owner: City of Monticello Date: 1 of 6 01494-21 -Pay Voucher 8 Project Material Status Tuesday, November 11, 2008 Item No. Item Description Units Unit Price Contract Quantity Quantity to Date Current Quantity Amount to Date Schedule A -Surface Improvements 1 2021.501 MOBILIZATION LUMP SUM $29,500.00 1 1 0 $29,500.00 2 2101.502 CLEARING TREE $105.00 21 27 0 $2,835.00 3 2101.507 GRUBBING TREE $51,00 21 26 0 $1,326.00 4 2101.605 CLEARING AND GRUBBING ACRE $13,525.00 0.35 0.41 0 $5,545.25 5 2104.501 REMOVE PIPE CULVERTS LIN FT $6.00 1619 1031 0 $6,186.00 6 2104.501 REMOVE CURB AND GUTTER LIN FT $6.00 20 301.5 0 $1,809.00 7 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD $4.00 753 952.1 0 $3,808.40 8 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD $2.20 2190 2657.1 0 $5,845.62 9 2104.509 REMOVE PIPE APRON EACH $150.00 2 11 0 $1,650.00 10 2104.509 REMOVE MANHOLE EACH $400.00 1 0 0 $0.00 11 2104.509 REMOVE CATCH BASIN EACH $350.00 1 1 0 $350.00 12 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH) LIN FT $4.00 390 214.2 0 $856.80 13 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT $4.00 1110 930.8 0 $3,723.20 14 2104.523 SALVAGE MAIL 80X AND SUPPORT EACH $55.00 106 82 0 $4,510.00 15 2104.523 SALVAGE AND REINSTALL POST EACH $20.00 4 2 0 $40.00 16 2104.618 SALVAGE AND REINSTALL RETAINING WALL SQ FT $19.00 300 0 0 $0.00 17 2105.501 COMMON EXCAVATION (P) CU YD $4.45 15385 15385 0 $68,463.25 18 2105.522 SELECT GRANULAR BORROW (LV) CU YD $7.05 9100 3486.8 0 $24,581.94 19 2105.601 DEWATERING LUMP SUM $0.01 1 0 0 $0.00 20 2112.501 SUBGRADE PREPARATION ROAD STA 5145.00 75 75 0 $10,875.00 21 2130,501 WATER M GALLONS $25.00 500 89 0 $2,225.00 22 2211.501 AGGREGATE BASE CLASS 5 MOD TON $11.20 3302 2443 0 $27,361.60 23 2211.501 AGGREGATE BASE CLASS 5 (100% CRUSHED) TON $17.26 495 486 0 $8,388.36 24 2232.501 MILL BITUMINOUS SURFACE (1.5'7 SQ YD $3.10 2086 2096 0 $6,497.60 25 2232.604 MILL BITUMINOUS PAVEMENT (SPECIAL) 5Q YD $3.50 2830 0 0 $0.00 26 2301.604 MUDJACKING SQ YD $100.00 55 40.7 0 $4,070.00 27 2331.604 BITUMINOUS PAVEMENT RECLAMATION SQ YD $1.95 21638 21892 0 $42,689.40 28 2350.501 TYPE MV 4 WEARING COURSE MIXTURE (A) TON $48.15 2410 2764.91 0 $133,130.42 29 2350.502 TYPE LV 3 NON WEARING COURSE MIXTURE (B) TON $42.40 2940 2877.18 0 $121,992.43 30 2350.503 TYPE LV WEARING COURSE MIXTURE FOR DRIVEWAYS SQ YD $29.20 2225 2559.3 0 $74,731.56 31 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON $1.75 1290 1500 0 $2,625.00 32 2360.501 TEMPORARY BITUMINOUS WEDGE TON $60.00 175 0 0 $0.00 33 2411.618 MODULAR BLOCK RETAINING WALL SQ FT $30.00 20 0 0 $0.00 34 2504.602 VALVE BOX EACH $225.00 1 1 0 5225.00 35 2504.602 ADJUST VALVE BOX EACH $300.00 21 26 0 $7,800.00 36 2506.522 ADJUST FRAME & RING CASTING EACH $565.00 18 27 0 $15,255.00 37 2506.602 RECONSTRUCT MANHOLES EACH $500.00 11 7 0 $3,500.00 38 2521.501 4"CONCRETE WALK SQ FT $3.50 17260 18022.1 0 $63,077.35 39 2521.501 6"CONCRETE WALK SD FT $4.12 1625 1632 0 $6,723.84 40 2521.602 TRUNCATED DOME PEDESTRIAN RAMP EACH $500.00 7 8 0 $4,000.00 41 2531.501 CONCRETE CURB & GUTTER DESIGN 8618 LIN FT $13.15 360 396 0 $5,207.40 42 2531.501 CONCRETE CURB & GUTTER, DESIGN MODIFIED D LIN FT $8.35 12385 12937 0 $108,023.95 43 2531.507 6" CONCRETE DRIVEWAY PAVEMENT SQ YD $42.50 767 1193.4 0 $50,719.50 44 2540.602 INSTALL MAIL BOX SUPPORT (CLUSTER) EACH $75.00 30 23 0 $1,725.00 45 2540.602 MAIL BOX EACH $60.00 106 84 0 $5,040.00 46 2563.601 TEMPORARY TRAFFIC CONTROL LUMP SUM $2,000.00 1 1 0 $2,000.00 47 2564.531 SIGN PANELS TYPE C SQ FT $28.00 94 101 0 $2,828.00 48 2564.602 RELOCATE SIGN EACH $100.00 20 9 0 $900.00 49 2564.602 F&I SIGN PANEL TYPED EACH $225.00 16 13 0 52,925.00 50 2564.604 ZEBRA CROSSWALK WHITE-PAINT SQ FT $4.80 90 0 0 $0.00 2 of 6 01494-21 -Pay Voucher 8 Tuesday, November 11, 2008 Item No. Item Description Units Unit Price Contract Quantity Quantity to Date Current Quantity Amount to Date 51 2564.618 ZEBRA CROSSWALK-WHITE POLY PREFORM SQ FT $22.25 90 90 0 $2,002.50 52 2565.603 4" NON-METALLIC CONDUIT LIN FT $4.00 200 0 0 $0.00 53 2565.603 INSTALL 4" NON-METALLIC CONDUIT LIN FT $2.50 400 335 0 $837.50 54 2571.501 CONIFEROUS TREE 6' HT 8&B TREE $240.00 2 0 0 $0.00 55 2571.502 DECIDUOUS TREE 2.5" CAL B&B ~ TREE $340.00 2 0 0 $0.00 56 2571.505 CONIFEROUS SHRUB 5 GAL SHRUB $50.00 1 0 0 $0.00 57 2571.505 DECIDUOUS SHRUB 5 GAL SHRUB $50.00 1 0 0 $0,00 58 2573.502 SILT FENCE, TYPE HEAVY DUTY LlN FT $2.10 500 280 0 $588.00 59 2573.502 SILT FENCE, TYPE MACHINE SLICED LIN FT $1.65 2410 957 0 $1,579.05 60 2573.502 SILT FENCE, TYPE SELF-SUPPORTING TREE PROTECTION LIN FT $4.12 50 336 0 $1,384.32 61 2573.530 INLET PROTECTION TYPE A EACH $250.00 4 4 0 $1,000.00 62 2573.530 INLET PROTECTION TYPE C FJ~CH $250.00 24 20 0 $5,000.00 63 2575.505 SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) SQ YD $2.06 22410 22351 0 $46,043.06 64 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD $1.18 1600 1950 0 $2,301.00 65 2575.605 SEEDING, MIX 240 (INCL. FERT., MULCH, DISC ANCHOR) ACRE $3,605.00 0.35 0.45 0 $1,622.25 66 2575.605 SEEDING, MIX 150 (INCL. FERT. & MULCH) ACRE $2,060.00 0.5 0 0 $0.00 Totals For Section Schedule A -Surface Improvements: $937,924.55 Schedule B -Storm Sewer Improvements (Without Pipe) 67 2502.541 6" PERF PVC PIPE DRAIN LIN FT $7.70 960 0 0 $0.00 68 2503.603 TELEVISE STORM SEWER LIN FT $0.65 4262 4306 0 $2,798.90 69 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 LIN FT $209.00 98 119.94 0 $25,067.46 70 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 54-4020 LIN FT $243.00 59.6 62.82 0 515,265.26 71 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4020 LIN FT $253.00 39.6 38.72 0 $9,796.16 72 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 72-4020 LIN FT $357.00 10.1 8.73 0 $3,116.61 73 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 78-4020 LIN FT $410.00 22.4 25.09 0 $10,286.90 74 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN G EACH $720.00 4 4 0 $2,880.00 75 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 1 EACH $1,205.00 17 19 0 $22,895.00 76 2506.602 CONNECT INTO EXISTING STORM SEWER EACH $580.00 2 13.14 4.14 $7,621.20 77 2506.602 CONNECT INTO EXISTING CATCH BASIN EACH b580.00 1 2 0 $1,160.00 78 2506.602 CASTING ASSEMBLY (MANHOLE) EACH $325.00 22 26 0 $8,450.00 79 2506.602 CASTING ASSEMBLY (CATCHBASIN) EACH $450.00 5 6 0 $2,700.00 80 2511.501 RANDOM RIPRAP CLASS V CU YD $70.00 22 22 0 $1,540.00 81 2511.501 RANDOM RIPRAP CLASS III -GROUTED CU YD $120.00 32.6 32.6 0 $3,912.00 82 2511.515 GEOTEXTILE FILTER TYPE IV SQ YD $2.00 65.2 65.2 0 $130.40 Totals For Section Schedule B -Storm Sewer Improvements (Without Pipe): $117,619:89 Schedule C -Storm Sewer Improvements (CP Pipe) 83 2501.515 15" CS PIPE APRON EACH $158.58 16 16.71 0 $2,649.87 84 2501.515 18" CS PIPE APRON EACH $179.88 2 0 0 $0.00 85 2501.515 15" RC PIPE APRON EACH $473,00 8 8 0 $3,784.00 e6 2501.602 TRASH GUARD FOR 15" PIPE APRON EACH $266.00 3 8 0 $2,128.00 87 2501.602 TRASH GUARD FOR 18" PIPE APRON EACH $218.00 2 0 0 $0.00 88 2501.602 TRASH GUARD FOR 30"PIPE APRON EACH $774.00 1 1 0 $774.00 89 2501.602 TRASH GUARD FOR 36" PIPE APRON EACH $983.00 1 1 0 $983.00 90 2501.602 36" RC PIPE APRON W/PILING EACH $1,835.00 1 1 0 $1,835.00 91 2501.602 30" RC PIPE APRON W/PILING EACH $1,520.00 1 1 0 $1,520.00 92 2503.511 15" CP PIPE SEWER (SMOOTH) LIN FT $22.94 1610 2167 -42.5 $49,710.98 93 2503.511 18" CP PIPE SEWER (SMOOTH) LIN FT $23.84 575 479.5 0 $11,431.28 94 2503.511 24" CP PIPE SEWER (SMOOTH) LIN FT $29.06 354 379 0 $11,013.74 95 2503.511 30" CP PIPE SEWER (SMOOTH) LIN FT $38.68 807 812 0 $31,408.16 96 2503.511 36" CP PIPE SEWER (SMOOTH} LIN FT $48.22 392 391 0 $18,854.02 3 of 6 01494-21 -Pay Voucher 8 Tuesday, November 11, 2008 Item No. Item Descriptlon Units Unit Price Contract Quantity Quantity to Date Current Quantity Amount to Date 97 2503.541 15" RC PIPE SEWER DESIGN 3006 CLASS V LIN Fi' $28.86 236 211.5 0 $6,103.89 98 2503.541 24" RC PIPE SEWER DESIGN 3006 CLASS III LIN FT $36.52 36 191.2 0 $6,982,62 99 2503.541 30" RC PIPE SEWER DESIGN 3006 CLASS III LIN FT $47.01 20 21 0 $987.21 100 2503.541 36" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT $87.27 80 88 0 $7,679.76 Totals For Section Schedule C -Storm Sewer Improvements (CP Pipe): 5157,845.53 Schedule E -Sanitary Sewer Improvements 116 2501.602 INTERNAL PIPE JOINT SEALING SYSTEM EACH $800.00 1 2 0 $1,600.00 117 2501.605 CHEMICAL GROUT GALLON $9.27 12 17 0 $157.59 118 2503.601 SANITARY SEWER BYPASS PUMPING LUMP SUM $310.00 1 2 0 $620.00 119 2503.602 CONNECT TO EXISTING SANITARY SEWER EACH $600.00 2 2 0 $1,200.00 120 2503.6D2 8'X4" PVC WYE EACH $115.00 2 2 0 $230.00 121 2503.603 4" PVC PIPE SEWER - SDR 26 LIN FT $14.19 110 186.4 0 $2,645.02 122 2503.603 TELEVISE SANITARY SEWER LIN FT $1.00 1380 3101 0 $3,101.00 123 2503.603 8"SANITARY SEWER LINER SPOT REPAIR LIN FT $186.00 16 45.8 0 $8,518.80 124 2503.603 10" SANITARY SEWER LINER SPOT REPAIR LIN FT $186.00 8 8 0 $1,488.00 125 2506.602 CASTING ASSEMBLY (MANHOLE) EACH $745.00 7 11 0 $8,195.00 Totals For Section Schedule E -Sanitary Sewer Improvements: $27,755.41 Schedule F -Watermain Improvements 126 2504.602 RELOCATE HYDRANT AND VALVE EACH $2,000.00 3 3 0 $6,000.00 127 2504.602 1" CORPORATION STOP EACH $268.00 2 2 0 $536.00 128 2504.602 CURB STOP & BOX EACH $161.00 2 2 0 $322.00 129 2504.603 LOWER WATER SERVICE LIN FT $20.00 200 0 0 $0.00 130 2504.603 1" TYPE K COPPER PIPE LIN FT $18.55 112 129.7 0 $2,405.94 131 2504.603 LOWER 8" WATERMAIN EACH $1,880.00 1 1 0 $1,880.00 132 2504.604 4" POLYSTYRENE INSULATION SQ YD $36.00 50 89.7 0 $3,229.20 Totals For Section Schedule F -Watermain Improvements: $14,373.14 Schedule G - Ctty Park Improvements 133 2101.502 CLEARING TREE $500.00 1 2 0 $1,000.00 134 2101.507 GRUBBING TREE $200.00 1 1 0 $200.00 135 2105.501 COMMON EXCAVATION (P) CU YD $8.55 270 270 0 $2,308.50 136 2211.501 AGGREGATE BASE CLASS 5 MOD TON $11.27 440 130 0 $1,465.10 137 2503.511 15" CP PIPE SEWER (SMOOTH) LIN FT $23.71 146 146.5 0 $3,473.52 138 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 LIN FT $220.00 5.7 5.72 0 $1,258.40 139 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 1 EACH $1,225.00 1 1 0 $1,225.00 140 2506.602 CASTING ASSEMBLY (CATCHBASIN) EACH $450.00 1 1 0 $450.00 141 2521.602 TRUNCATED DOME PEDESTRIAN RAMP EACH $500.00 1 1 0 $500.00 142 2531.501 CONCRETE CURB & GUTTER DESIGN 8612 LIN FT $10.00 516 478.5 0 $4,785.00 143 2531.507 6" CONCRETE DRIVEWAY PAVEMENT SQ YD $52.50 14.2 0 0 $0.00 144 2564.531 SIGN PANELS TYPE C SQ FT $28.00 4 4 0 $112.00 145 2573.530 INLET PROTECTION TYPE A EACH $250.00 2 2 0 $500.00 146 2575.605 SEEDING, MIX 240 (INCL. FERT., MULCH, DISC ANCHOR) ACRE $3,605.00 0.3 0.25 0 $901.25 Totals For Section Schedule G -City Park Improvements: $18,178.77 Schedule I - Clty Park Improvements (Akernate No. 2) 149 2350.501 TYPE MV 4 WEARING COURSE MIXTURE (A) TON $60.20 104 105.98 0 $6,380.00 150 2350.502 TYPE LV 3 NON WEARING COURSE MIXTURE (B) TON $51.00 138 135 0 $6,885.00 151 2357.502 BITUMINOUS MATER-AL FOR TACK COAT GALLON $1.75 55 0 0 $0.00 152 2564.602 PAVEMENT MESSAGE (HANDICAPPED SYMBOL) PAINT EACH $75.00 Z 2 0 $150,00 153 2564.603 4" SOLID LINE WHITE-PAINT LIN FT $1.20 605 605 0 $726.00 Totals For Section Schedule I -City Park Improvements (Alternate No. 2): $14,141.00 Change Order 1 4of6 01494-21 -Pay Voucher 8 Tuesday, November 11, 2008 Item No. Item Descripiion Units Unit Price Contract Quantity Quantity to Date Current Quantity Amount to Date 154 2105.505 MUCK EXCAVATION LUMP SUM $1,532.00 1 1 1 $1,532.06 155 91925 REMOVE AND REPLACE STORM SEWER LUMP SUM $8,149.00 1 1 1 $8,149.00 Totals For Change Order 1: $9,681.00 ProjectToials: $1,297,519.29 5 of 6 01494-21 -Pay Voucher 8 Contract Chan es No. Type Date Description Amount C01 Change Order 11/5/2008 Additional contract quantities. $9,681.00 Change Order Totals: $9,681.00 Payment Summary Project Payment Status Owner: City of Monticello Client Project No.: 2007-01 C Client Contract No.: Project No.: 01494-21 Contractor: Northwest Asphalt, Inc. Tuesday, November 11, 2008 No. From Date To Date Payment Total Payment Retainage Per Payment Total Retainage Completed 1 6/7/2007 6/30/2007 $129,623.12 $129,623.12 $6,822.27 $6,822.27 $136,445.39 2 7/1/2007 7/31/2007 $509,185.28 $638,808.40 $26,799.22 $33,621.49 $672,429.89 3 8/1/2007 8!31/2007 $333,311.71 $972,120.11 $17,542.73 $51,164.22 $1,023,284.33 4 9/1/2007 9/30/2007 $192,472.20 $1,164,592.31 $10,130.11 $61,294.33 $1,225,886.64 5 10/1/2007 11/30/2007 $17,497.96 $1,182,090.27 $920.95 $62,215.28 $1,244,305.55 6 12/1/2007 4/17/2008 $21,738.45 $1,203,828.72 $1,144.13 $63,359.41 $1,267,188.13 7 4/18/2008 7/10/2008 $18,262.72 $1,222,091.44 $961.19 $64,320.60 $1,286,412.04 8 & FINAL 7/11/2008 11/5/2008 $75,427.85 $1,297,519.29 ($64,320.60) $0.00 $1,297,519.29 Payment Totals: $1,297,519.29 $0.00 $1,297,519.29 Proiect Summary Material On Hand: Total Payment to Date: Total Retainage: Total Amount Earned: $0.00 $1,297,519.29 Original Contract: $0.00 Contract Changes: $1,297,519.29 Revised Contract: $1,295,661.32 $9,681.00 $1,305,342.32 6 of 6 Change Order No. 1 Contractor Cost Breakdown Buried Rubble Removal 3.5 Hours Backhoe @ $206 $ 721.00 7 Hours Truck @ $85 $ 595.00 3 Hours Laborer @ $72 216.00 $1,532.00 Remove and Replace Pipe 2.5 Hours Boom Truck @ $145 $ 362.50 2 Hours Foreman @ $102 $ 204.00 2 Hours @ $73 $ 146.00 6 Hours 308 Hoe @ $139 $ 834.00 7 Hours Bobcat @ $108 $ 756.00 7 Hours Laborer @ $73 $ 511.00 4.5 Hours Laborer @ $73 $ 328.50 88 LF Elliptical Pipe @ $34 $ 2,992.00 2 EA FES @ $1,007 $ 2014.00 $ 8,149.00 C:IDonimen[s and Se[dngslDaxn.Grossingerl/acal SettingslTemporory Interne[ Files10LK41Change Order 1 Controcror Cos[ Breakda»n.doc ~~~ &Assoc- Infrastructure 1 Engineering 1 Planning 1 Construction November 19, 2008 Honorable Mayor and City Council City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 Re: Construction Pay Voucher No. 8 (Final) 2007 Street Reconstruction Program Street, Utilities, and Appurtenant Work City of Monticello Project No. 2007-01 C WSB Project No. 1494-21 Dear Mayor and Council Members: 701 Xenia Avenue South Suite 300 Minneapolis, MM 55416 Te1:763-541-4800 Fax:783-541-1700 Please fmd enclosed the final Construction Pay Voucher No. 8 for the above-referenced project in the amount of $75,427.85. Pay Voucher No. 8 does include payment for Change Order No. 1 at this tune. We recormnend final payment subject to receipt of the following items: 1. Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax. 2. Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured. 3. Consent of Surety to Final Payment certification from the contractor's surety. 4. Two-year maintenance bond. It should be noted that the maintenance bond will start and extend two years from the date of final acceptance of the project by the City Council. Please make payment in this amount to Northwest Asphalt, Inc. at your earliest convenience. Thank you. Sincerely, WSB & Associates, Inc. ~vV~ Phillip A. Elkin, PE Project Manager Enclosures cc: Tom Kelly, City of Monticello Jeff O'Neill, City of Monticello Bruce Westby, City of Monticello Lance Guentzel, Northwest Asphalt, Inc. srb ACEC 2008 Firm of the Year Minneapolis 1St. Cloud Equal Opportunity Employer :wresa-iram,~m~cwr..rPoar~ad~.u,~rx rroaPxcc~r-n~ruvmax Council Agenda: 11/24/08 5I. Consideration of continuing the extension of the Human Resources Manager hours from 25 to 30 hours ner week. (JO) A. REFERENCE AND BACKGROUND: In September the Council approved increasing the hours for the part-time Human Resources Manager position. At that time the Council indicated they would be reviewing that change in hours to see if the increased hours should be extended beyond the original deadline of the first pay period in December. In initially requesting the additional hours, the staff submitted a list of tasks that would be worked on in the first six months on the job. The amount of the work load was the justification for the initial increase in hours. The staff report indicated that once the tasks were completed and policies set in place the Council could look at setting the hours back to 25 hours a week. Subsequent to the previous discussion on this matter it has been established that the duties relating to maintenance of the employee safety program should fall under the Human Resource Manager. This is a logical shift in duties discussed at a recent Personnel Committee meeting . In the past, the Public Works Director took on the responsibilities of managing the Employee Safety Program. Since such a program spans multiple departments and requires good coordination, it only makes sense to place these responsibilities under the Human Resources Manager. Additional duties relating to Safety Director alone seems to justify continuing with a 30 hour work week for the Human Resources Manager for the time being. Budget Imuact Funds are available in the 2008 Budget for the additional hours and additional benefits as requested. B. ALTERNATIVE ACTIONS: 1. Approve an extension for the increase in hours for the Human Resources Manager position to April 14, 2008 (or other date desired by City Council). 2. Do not approve an extension for the increase in the hours for the Human Resources Manager position. 3. Table action on this request so that the issue could be reviewed by the Personnel Committee. 4. Table action on this request pending further research as directed by the City Council. C. STAFF RECOMMENDATION: Given the level of day to day work load there has not been sufficient time for the Tracy to make a serious dent in completion of the employee handbook. We still need to get the personnel policy and other related policies in place. In addition, unless Council would deem otherwise, duties should be added relating to management of the employee safety program. Therefore, it is recommended that the increase in hours to 30 a week should be continued. Council Agenda: 11/24/08 D. SUPPORTING DATA: None. Council Agenda: November 24, 2008 SJ. Consideration of Accepting Change Order for a Fire Pumper Truck. (SJ, TK) A. REFERENCE AND BACKGROUND: The City awarded a bid to Custom Fire at the September 22nd Council Meeting for new fire pumper truck. The Fire Department would like to add halogen rotator bar to the full LED with opticom. This unit will reduce battery and alternator use by the equipment, thus preserving battery and alternator life. The cost of this change order is $4,800.00. Two items which are needed were accidently left off the bid specifications. The first is TNT brand ET-4.0 power unit, installed with a remote switch, valves, and plumbed to specified reels, and set-up for operations. The cost of this change is $8,290.00. Finally the department needs to add fabricated brackets and mount customer tools and equipment on specified shelves, trays, and tool boards at a cost of $1,600.00. Both of these change orders provides proper storage and saves space on the truck for more efficient use of the truck. All three change orders have a total cost of $14,690.00 and would come from the fire department's motor vehicle budget in 2009. The 2009 budget for this line item is $161,000 which included the balance of funds needed to purchase this truck, a duty officer vehicle ($20,000), and a small amount ($12,000) towards the purchase of the department's next truck. A1. Budget Impact: The 2009 budget included $161,000 for the purchase of vehicles for the fire department which this will use a portion of those funds. This may leave the budget short for the next truck purchase, which would affect future budgets or leave less funds available for a duty officer vehicle. A2. Staff Workload Impact: The staff impact would be that the change order on the new truck would continue to help meet new safety standards, plus have better design layout functions that would improve efficiencies of the department when fighting fires. B. ALTERNATIVE ACTIONS Approve the change order for the new Fire Department Pumper Truck from Custom Fire at a change order price of $14,690.00. 2. Only approve some of the change orders for the new Fire Department Pumper Truck. 3. Do not approve the change order for the new Fire Department Pumper Truck. C. STAFF RECOMMENDATION: The Fire Department supports, Alternative 1. D. SUPPORTING DATA: Custom Fire's change order for the Fire Department Pumper Truck. J~I3 CHANGE pRDER CUSTOMER: Monticello Fire Department ORDER #1 DATE PROPOSED: Novembel• 13, 2008 DESCRIPTION: Chang® halogen rotator bar to full r_ED with opticom _ ~_ +$4$00.00 TNT brand ET-4.0 pwr unit, installed wlremote switch, rernoie valves, and plumbed to specified reels, set-ap for operation +$8280.00 Fabricate brackets and mount customer tools and equipment on specified -- shelves tra s and toolboards +$1600.00 CHANGE ORDER #2 PRICE CHANGE: +$14690.00 CHANGE ORDER ACCEPTANCE MUST BE RECEIVED AT FACTORY BY I0 davs from receioE FAILURE TO RETURN ACCEPTANCE BY ABOVE DATE WILL BE CONSTRUCTIVE ACCEPTANCEAND WORK WILL BE COMPLETED \'f Tt1E COST SHOWN ABOVE. ""~'*"*''**** CONDITIONS OF CUS'PONICR ACCEPTANCE *'***+***+~* T}[IS C}LINGE ORDER BECOMES PART OF AND IN CONFOR141AlYCE WITF[ "PHE. E7~ISTING CONTRACT. THE ABOYE PRICES AND SPECIFICAT70N5 OF THIS CHANGE ORDER ARE SA27SFACTORY AND ARE HEREBY ACCEPTED. ALL WORK TO BE PEI2FORI4IED UNDER SAME TERMS AND CONDITIONS AS SPECIFIED iN ORIGINAL CONTRACT UNLESS OTHERWISE STIPULATF,D. CUSTOMER ACCEPTANCE BY: DATE: FACTORY ACCEPTANCE BY: Waycle Kirvicla DATE: November 13, 2008 ~ ~~ Bu1/t For tffe ~ Cus~tom~~~E Council Agenda: November 24, 2008 7. Public hearing considering the vacation of a portion of Highway 25/Cedar Street Right of Way and consideration to authorize purchase of drainage and utility easement adiacent to re-aligned Cedar Street. (AS) A. REFERENCE AND BACKGROUND City Council is asked to hold a public hearing to vacate a portion of the old Highway 25/Cedar Street right of way, which lies along the eastern boundary of Mr. Robert banner's property. As noted previously, a contract for deed for the property is in place with Mr. Danner. Per the terms of the contract, the City is to release any unneeded interest in the property. As Cedar Street has been realigned, there is no need to maintain the right of way shown. Per the resolution included with this item, the City will maintain drainage and utility easement over the property, as City sanitary sewer and water services run through that area. Mr. Danner is supportive of this vacation process and has been included in the formal notice of public hearing for the vacation. Mr. Danner has been made aware that the City will maintain a drainage and utility easement over the area. At the previous Council meeting, members sought confirmation that special assessments pertaining to the Cedar Street improvements had not been assigned to the right-of--way areas. In follow-up on this item, it was determined that Danner was assessed $61,262.06 for the Cedar Street improvement project. The Cedar Street right of way parcels were not assessed. The assessments were allocated only against the other 3 parcels he has fronting Cedar Street. In addition to the vacation of the Cedar Street/Old Highway 25 right of way, Council is also asked to consider approving a drainage and utility easement for a parcel directly abutting the re-aligned Cedar Street. (Labeled parcel 6A in the supporting data exhibits.) Much of the property owned (or under contract for deed) by Mr. Danner is unplatted. During the development of the terms of contract for deed, drainage and utility easements were not obtained for this area. As illustrated in the supporting data, drainage and utility easements are needed to cover existing utilities, and will also be needed to support the extension of FiberNet lines along this corridor. Essentially, obtaining the easement is a housekeeping matter. Staff has spoken with Mr. Danner about the need for this additional easement and have prepared an easement document for his review. City staff has proposed to purchase this easement for $3.50/sq. foot. This price is consistent with the price for which Mr. Danner is purchasing the Cedar Street101d Highway 25 area (which is also covered by drainage and utility easement). The total square footage of easement to be purchased is 1654.5. Therefore, the total proposed cost to purchase the needed easement under this scenario is $5790.75. Mr. Danner is willing to provide the City with the easement needed under these terms. BUDGET IMPACT The City has not budgeted funds for the purchase of additional easement. The Finance Director has indicated that funding for the easement could be allocated from the Capital Revolving Fund. Council Agenda: November 24, 2008 B. ALTERNATIVE ACTIONS Decision 1: Vacate that portion of Cedar Street/Old Highway 25 as Legally Described in Exhibit B. 1. Motion to approve the vacation of that portion of Cedar Street/Old Highway 25 as Legally Described in Exhibit B. 2. Motion to deny the vacation of that portion of Cedar Street/Old Highway 25 as Legally Described in Exhibit B. Decision 2: Authorization to approve purchase of a drainage and utility easement adjacent to the re-aligned Cedar Street. 1. Motion to approve purchase of a drainage and utility easement adjacent to the re-aligned Cedar Street as proposed. 2. Motion to deny purchase of a drainage and utility easement adjacent to the re-aligned Cedar Street. 3. Motion of other. C. STAFF RECOMMENDATION Staff recommends approval of both the vacation and the purchase of additional drainage and utility easement. The vacation of the right of way releases the unneeded street interest by the City, while still maintaining drainage and utility use for infrastructure already in place in the area. Additionally, the easement adjacent to the re-aligned Cedar Street is needed to cover other existing and future public infrastructure beyond the right of way area. D. SUPPORTING DATA A. Area Illustration B. Highway 25/Cedar Street Right of Way -Vacation Exhibit C. Additional Drainage and Utility Easement Exhibit D. Drainage and Utility Easement Agreement E. Area Utility Exhibit F. Resolution of Vacation i~z-t-~~ ~-~ hs N / OF / •' / ' 1 E CWi OF 7HE S'•i TH W % .~. % % 1 G / C 4 Y 121 fl 25 / ' • y N LINE OF 7HE S'•= / / ~~ // • ~'!` OF THE NM~h ~ •V _ p0 ~ ~.` ' _ __ _ ._ 'i• y pp 58056a.-0U "W _.__ __ _ ~"Gf lr:a / ~J3 / G /i 1 , p ~ ~ i / ~'• so /~ , ` f /. ~ ~ % Y /-SOUTH LINE % i LOi 5 \ ' • P L H ~ ~ /~ j % a ; d .- LINE OF THE NN E• S h Oi THE .1 ~ i 1 n / J A ~ / / I ~ 1 / ~ / 1 5 / /' / ' 1 %' 1 ~ ~ A / / ~ / 1'1 ~ '1 i~ ~ j j ;1v '1 y % t ]JOB I /,,.. • ~ ~ '1 ~ / aj ~~ , I j % '~ 1 QV%~~ '~ ~ ~ o , QY / / ` a g jJ /3j 1 1 1 • >~5'i~6'} 6 i2',. ~ / / ~ ~ ~ i - 1 ! S a ~ -37a --- _ -• E'LT Rjp S. i. x. NO. 25 ° - •'- - _ _ s j _____________ _ ___._..__. _.._.. ~ % /'---- •~ DIJNDASROADse9•ao•n"v , % / aJ / ~ 1._.._____ 1 - j ve - •- ~ . ; - - x / / / , i ~ ~ ~ • eo/ i 1 ry ~% ~ / Y Q u 1 j ~ % / 'n / 1 , 1 ~ ' j % w % / • ~ /~ 1 4 '~ / ~•l~ / ( ` __~rsE3l~ i."T!T] 1i~nnpl i • l IO ~ / / .O / /' % / (' / • 1 ; / 567-@ `589.00'47"K % may' I z t. ' N'LY R/W S.T.H. NO- 25/~ ~sln~s•r - ' ~.' 7 %, /~~Q / s "y rs.s~ 7 / d4'/ LINE PARALLEL WITH THE N j N 4i~f~y~ 1 j 1 LINE OF THE S'•s OF THE Nor '•s LY R/N S.T.H. NO. 25 30930.78 sq Ft / :~16 ~'~}6~3 ~5 LINE OF THE SIN•~OF THE N4'h / r~,y .I ~., s.•ys~ SEC 1~ T 121 N 25 .~.. ..a /. ~}.. i ~" :..-.._T .. I r ( nt:7L0T i. I e I I I I I ... ~ , I 1 j ... j .. .. .. .. .. .. .. 1 .il .. .. .. .. .. .. .. .. .. .. .. I 1 % % % / - 11•Agw WSnNItlMN ~- CEDAR STREET RIGHT-OF-WAY `~"""~ ~"~' '~1b1~"~ l~YSB "-'~`""BwYyss"ZYO EXHIBIT ~,~ ...,~.,,a. '"""° PARCEL 9 City Of Monticello, Minnesota .~.1o33-vlT.sur"q+oo~e.ra.eu~ i ;` i ~ i i ,~ / i / r i ,` ,~/~ ~~ ~ ~, 1 1 1 1' 1 ,` ;` I I I i _ x ___. .. -_ ~ i ___~__ _s~ __~.. ___ __ __~ ~ ~~ DUNDAS ROAD ~ `' ? ~, °° K . .._.._.._.._.._.._.._.._.._.. _.._.._.._.. _..__.~_.._.._. - L~~i ~ 1 ~Y~IJ,GU r I i _~,t _ I ~ 1 1 1 1 _ I nu~ i ! I I I 36 / ~ ~~ %~ %~ ;• ~---_ ~- ;~ ;' ~ ; ~.: f~ --E%I,T~NG;B~ ROAJxxY ~4,EMENT i r r ~ PER ~ f.U(~f{1L-VT NO X41 -?. i DcTEJ DE 14. 1993 `' ~ ~ F-'rO~OS2~ C`ra i nage_:~ Ut i I i ty ' Easeirent Area - 1b54.5 sq.~ft. - 701 Xenia Avenue South, Suite 300 WSB PTOjH;t Na 1627.48 Daie:1029108 Revis~:11131D8 WSB Minneapolis, MN 55418 CEDAR. STREET EXHIBIT www.wsbeng.cbm &"~°f°~'"~ _ City Of Monticello, Minnesota PARCEL 6A 7835q~800- Fa 78SbN•ITOo INFRASTRUCTURE ~ ENGINEERING ~ PLANNING ~ CONSTRUCTION 1 ~~ / I i ,. .y r /` l~ ~ l r j r i /l i' l ~ ~ r i •~t7 ~ 1 ~~ ~ r ~~ ~ ~ ~ w~•r ~ ~~ ~, ~~ ~ l~~~ l ~ ri~ ~, \ v ,• ~ ~ ; I/~ w ~~~ -SOUTFY LINE,'' ~' ~~ F, ~ , ~ J ~~ ~~ ~~ , r n j ` ire ~ ~ ~ r i ~ r / / r a i ~ h ~~ ~ t / ~ ;~ i ~ r ~~~ %, L ', r ',r,;' i =, j~ -i, I ,•" ~' ~ ~ - , ~~, .. ~Q~ /. ` 4~a ~; ,,~ 9 ~ ~, / ~ V~ i ~ ~ i i ~ ~ ~ i ~ ~ ~ i / i i r/ ~~ ~\~~ ~~ `~ O /I F ~ cr, ~ i ~ ~ ~ i ~_ 11 ~r ~~ ~~ it ~ ~ ~~ c i ~ ~(~ Q ~ ~~~ ~1 ~ T ' ~~ I ~' P~ ~ 8; ~. ~S n ~ ~~ t'~.. /T 'J Jr' \ S:~TO 9t 4FC°x1033-9!7-~s~~r,ay~orcei-o0.d~n GRANT OF PERMANENT EASEMENT ROBERT O. DANKER AND SHERIE E. DANKER, husband and wife, "Grantors", in consideration of Five Thousand Seven Hundred and Ninety Dollars and 75/100 ($5,790.75) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, do hereby grant unto the CITY OF MONTICELLO, a Minnesota municipal corporation, the Grantee, hereinafter referred to as the "City", its successors and assigns, a permanent easement for public drainage and utility purposes over, across, on, under, and through the land situated in the County of Wright, State of Minnesota, as legally described on the attached Exhibit "A". INCLUDING the rights of the City, its contractors, agents, servants, and assigns, to enter upon the permanent easement premises at all reasonable times to construct, reconstruct, inspect, repair, and maintain said public drainage and utility systems over, across, on, under, and through 119189 the permanent easement premises, together with the right to grade, level, fill, drain, and excavate the permanent easement premises, and the further right to remove trees, bushes, undergrowth, and other obstructions interfering with the location, construction, and maintenance of said public drainage and utility easements. The above named Grantors, for themselves, their heirs and assigns, do covenant with the City, its successors and assigns, that they are well seized in fee title of the above described easement premises; that they have the sole right to grant and convey the easement to the City; that there are no unrecorded interests in the easement premises; and that they will indemnify and hold the City harmless for any breach of the foregoing covenants. IN TESTIMONY WHEREOF, the Grantors hereto have signed this document this day of , 2008. GRANTORS: Robert O. Danner Sherie E. Danner STATE OF MINNESOTA ) )ss. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this day of 2008, by Robert O. Danner and Sherie E. Danner, husband and wife, Grantors. Notary Public THIS INSTRUMENT WAS DRAFTED BY: CAMPBELL KNUTSON 119189 2 Profession Association 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, MN 55121 Telephone: 651-452-5000 JJJ/srn 119189 EXHIBIT "A" TO GRANT OF PERMANENT EASEMENT The following described parcel of land in the City of Monticello: That part of the Southwest Quarter of the Northwest Quarter of Section 14, Township 121, Range 25, Wright County, Minnesota, which lies Southeasterly of a line drawn parallel with and distant 66.00 feet Southeasterly of the Southwesterly extension of the Southeasterly line of Lot 5, Block 1, Commercial Plaza 25, according to said plat on file and of record in the office of the County Recorder, Wright County, Minnesota. And which lies Northerly of a line drawn parallel with and distant 40.00 feet Northerly of the following described line: Commencing at the Northeast corner of the South-Half of said Northwest Quarter; thence South 89 degrees 00 minutes 47 seconds West, assumed bearing along the North line of said South- Half of the Northwest Quarter, a distance of 1056.00 feet; thence South 00 degrees 00 minutes 30 seconds East, parallel with the East line of said South-Half of the Northwest quarter, a distance of 584.77 feet, to its intersection with a line drawn parallel with and distant 584.69 feet South of said North line; thence South 89 degrees 00 minutes 47 seconds West, a distance of 428.09 feet, to the point of beginning of said line to be hereinafter referred to as "line A"; thence Westerly, a distance of 318.44 feet, along a tangential curve concave to the North, having a radius of 750.00 feet and a central angle of 24 degrees 19 minutes 37 seconds, and said "line A" there terminating. And also which lies Westerly of a line drawn parallel with and distant 33.00 feet Westerly of the following described line: Commencing at said Northeast corner of the South-Half of the Northwest Quarter; thence South 89 degrees 00 minutes 47 seconds West, assumed bearing along said North line of the South- Half of the Northwest Quarter, a distance of 1056.00 feet; thence South 00 degrees 00 minutes 30 seconds East, parallel with said East line of the South-Half of the Northwest Quarter, a distance of 924.00 feet; thence South 89 degrees 00 minutes 47 seconds West, parallel with said North line of the South-Half of the Northwest Quarter, a distance of 567.42 feet; thence Northerly, a distance of 345.84 feet, along anon-tangential curve concave to the West, having a radius of 1150.00 feet and a central angle of 17 degrees 13 minutes 50 seconds, the chord of said curve bears North 08 degrees 58 minutes 18 seconds East; thence North 00 degrees 21 minutes 27 seconds East, tangent to last described curve, a distance of 30.60 feet, to the point of beginning of said line to be hereinafter described; thence Northerly, a distance of 64.55 feet, along a tangential curve concave to the East, having a radius of 985.00 feet, and a central angle of 03 degrees 45 minutes 18 seconds, to a point to be hereinafter referred to as "point A"; thence continuing Northerly, a distance of 401.23 feet, along said 985.00 foot radius curve, with a central angle of 23 degrees 20 minutes 20 seconds, to its intersection with a line drawn parallel with and distant 33.00 feet Southeasterly of the Southeasterly line of said Lot 5, and said line there terminating. i i9is9 4 And also which lies Northwesterly of the following described line: Beginning at said above reference "point A"; thence South 50 degrees 27 minutes 45 seconds West, a distance of 72.87 feet, to its intersection with a line drawn parallel with and distant 40.00 feet Northerly of said above reference "line A", and said line there terminating. 119189 5 (Reserved for Recording Data) MORTGAGE HOLDER CONSENT TO EASEMENT WELLS FARGO BANK, N.A. , a under the laws of the United States of America, which holds mortgage(s) on all or part of the property more particularly described in the foregoing Grant of Permanent Easement, which mortgages are described as: (1) dated ,and recorded , as Document No. and (2) dated and recorded , as Document No. office of the County Recorder for Wright County, Minnesota, for good and valuable with the consideration, the receipt and sufficiency of which is hereby acknowledged, does hereby join in, consents, and is subject to the above referenced Grant of Permanent Easement. WELLS FARGO BANK, N.A. By: By: Its: it9ia9 6 STATE OF MINNESOTA ) )ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of 2008, by and by the and of Wells Fargo Bank, N.A. of , a National Banking Association under the laws of the United States of America, on its behalf. Notary Public DRAFTED BY: CAMPBELL KNUTSON Professional Association 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, Minnesota 55121 Telephone: 651-452-5000 JJJ/srn 119189 ~ CITY OF MONTICELLO WRIGI3T COUNTY RESOLUTION N0.2008-92 VACATING A PORTION OF CEDAR STREET WHEREAS, a public hearing on the vacation of a portion of Cedar Street right-of--way as described below was held on November 24, 2008 at 7 p.m. at the Monticello City Hall: Legal Description for Danner Trucking Vacation, Parcel s That part of the Southwest Quarter of the Northwest Quarter of Section 14, Township 121, Range 25, Wright County, Minnesota, described as follows: A strip of land 33.00 feet in width over that part of said Southwest Quarter of the Northwest Quarter, the Northwesterly line of said strip of land is contiguous with the Southwesterly extension of the Southeasterly line of Lot 5, Block 1, Commercial Plaza 25, according to said plat on file and of record in the office of the County Recorder, Wright County, Minnesota, Said strip of land is to extend by its full width from the Southeasterly extension of the South line of said Lot 5, to a line drawn parallel with and distant 40.00 feet Northerly of the following described line: Commencing at the Northeast corner of the South-Half of said Northwest Quarter; thence South 89 degrees 00 minutes 47 seconds West, assumed bearing along the North line of said South-Half of the Northwest Quarter, a distance of 1056.00 feet; thence South 00 degrees 00 minutes 30 seconds East, parallel with the East line of said South-Half of the Northwest Quarter, a distance of 584.77 feet to its intersection with a line drawn parallel with and distant 584.69 feet South of said North line; thence South 89 degrees 00 minutes 47 seconds West, along said parallel line, a distance of 428.09 feet, to the point of beginning of said line to be hereinafter described; thence Westerly, a distance of 318.44 feet, along a tangential curve concave to the North, having a radius of 750.00 feet and a central angle of 24 degrees 19 minutes 37 seconds, and said line there terminating. Except that part of the above described strip, which lies Easterly of a line drawn parallel with and distant 33.00 feet Westerly of the following described line: Commencing at said Northeast corner of the South-Half of the Northwest Quarter; thence South 89 degrees 00 minutes 47 seconds West, assumed bearing along said North line of the South-Half of the Northwest Quarter, a distance of 1056.00 feet; thence South 00 degrees 00 minutes 30 seconds East, parallel with said East line of the South-Half of the Northwest Quarter, a distance of 924.00 feet; thence South 89 degrees 00 minutes 47 seconds West, parallel with said North line of the South-Half of the Northwest Quarter, a distance of 567.42 feet; thence Northerly, a distance of 345.84 feet, along a non-tangential curve concave to the West, having a radius of 1150.00 feet and a central angle of 17 degrees 13 minutes 50 seconds, the chord of said curve bears North 08 degrees 58 minutes 18 seconds East; thence North 00 degrees 21 minutes 27 seconds East, tangent to the last described curve, a distance of 30.60 feet, to the point of beginning of said line to be hereinafter described; thence Northerly, a distance of 465.78 feet, along a tangential curve concave to the East, having a radius of 985.00 feet, and a central angle of 27 degrees OS minutes 38 seconds, to its intersection with a line drawn parallel with and distant 33.00 feet Southeasterly of the Southeasterly line of said Lot 5, and said line there terminating. Legal Description for Danner Trucking Vacation, Parcel 6 That part of the Southwest Quarter of the Northwest Quarter of Section 14, Township 121, Range 25, Wright County, Minnesota, which lies Southeasterly of a line drawn parallel with and distant 33.00 feet Southeasterly of the Southwesterly extension of the Southeasterly line of Lot 5, Block 1, Commercial Plaza 25, according to said plat on file and of record in the office of the County Recorder, Wright County, Minnesota. And which lies Northerly of a line drawn parallel with and distant 40.00 feet Northerly of the following described line: Commencing at the Northeast corner of the South-Half of said Northwest Quarter; thence South 89 degrees 00 minutes 47 seconds West, assumed bearing along the North line of said South-Half of the Northwest Quarter, a distance of 1056.00 feet; thence South 00 degrees 00 minutes 30 seconds East, parallel with the East line of said South-Half of the Northwest quarter, a distance of 584.77 feet, to its intersection with a line drawn parallel with and distant 584.69 feet South of said North line; thence South 89 degrees 00 minutes 47 seconds West, a distance of 428.09 feet, to the point of beginning of said line to be hereinafter referred to as "line A"; thence Westerly, a distance of 318.44 feet, along a tangential curve concave to the North, having a radius of 750.00 feet and a central angle of 24 degrees 19 minutes 37 seconds, and said "line A" there terminating. And also which lies Westerly of a line drawn parallel with and distant 33.00 feet Westerly of the following described line: Commencing at said Northeast corner of the South-Half of the Northwest Quarter; thence South 89 degrees 00 minutes 47 seconds West, assumed bearing along said North line of the South-Half of the Northwest Quarter, a distance of 1056.00 feet; thence South 00 degrees 00 minutes 30 seconds East, parallel with said East line of the South-Half of the Northwest Quarter, a distance of 924.00 feet; thence South 89 degrees 00 minutes 47 seconds West, parallel with said North line of the South-Half of the Northwest, a distance of 567.42 feet; thence Northerly, a distance of 345.84 feet, along anon- tangential curve concave to the West, having a radius of 1150.00 feet and a central angle of 17 degrees 13 minutes 50 seconds, the chord of said curve bears North 08 degrees 58 minutes 18 seconds East; thence North 00 degrees 21 minutes 27 seconds East, tangent to last described curve, a distance of 30.60 feet, to the point of beginning of said line to be hereinafter described; thence Northerly, a distance of 64.55 feet, along a tangential curve concave to the East, having a radius of 985.00 feet, and a central angle of 03 degrees 45 minutes 18 seconds, to a point to be hereinafter referred to as "point A"; thence continuing Northerly, a distance of 401.23 feet, along said 985.00 feet radius curve, with a central angle of 23 degrees 20 minutes 20 seconds, to its intersection with a line drawn parallel with and distant 33.00 feet Southeasterly of the Southeasterly line of said Lot 5, and said line there terminating. And also which lies Northwesterly of the following described line: Beginning at said above reference "point A"; thence South 50 degrees 27 minutes 45 seconds West, a distance of 72.87 feet, to its intersection with a line drawn parallel with and distant 40.00 feet Northerly of said above reference "line A", and said line there terminating The City of Monticello reserves a drainage and utility easement over, under and across that portion of Cedar Street described above. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA that the above described street right-of--way is vacated. Adopted by the City Council of Monticello, Minnesota this 24`~ day of November 2008. ATTEST: Clint Herbst, Mayor Jeff O'Neill, City Administrator Council Agenda - 11/24/2008 8. Consideration of changes to the 2001 Sunny Fresh Agreement to share directly in the cost of future improvements to the wastewater treatment plant in exchange for additional wastewater discharge capabilities. (J.S.) A. BACKGROUND INFORMATION: In 2000 Sunny Fresh Foods was struggling with increased loadings to our wastewater treatment plant due to expansion of their product lines. They wanted additional capacity to discharge to our wastewater treatment plant. Realizing that giving Sunny Fresh Foods additional capacity would reduce the capacity the City was saving for residential or other industrial growth we resisted increasing their permit. In 2001, after a significant amount of study, we came to an agreement with Sunny Fresh Foods whereby we would allow them to increase their loadings from 3,000 pounds of BOD per day to 4,500 pounds of BOD; and from 1,500 pounds of TSS to 2,250 pounds of TSS per day; and from 160,000 gallons discharged in a 24-hour period to 183,000 gallons discharged in a 24-hour period. The agreement with Sunny Fresh had them paying for 75% of the cost of sludge thickening using a gravity belt thickener, and 50% of a 650,000 gallon sludge storage tank built sometime in the future, and 37% of the cost of a fourth SBR tank. The agreement also had Sunny Fresh up fronting some of the interest on the construction cost for having to accelerate these projects from their original estimated construction schedule. Since the agreement was put into place in 2001 Sunny Fresh Foods has made significant improvements in their facilities and have been able to reduce their loadings to the City whereby they feel they do not need the extra capacity and they have requested that we allow them to back out of the original agreement having to pay directly for portions of future expansions of the wastewater treatment plant. The gravity belt thickener was completed and Sunny Fresh Foods which is now Cargill Kitchen Solutions has paid for a portion of that improvement and are continuing to make payments through an assessment. Their letter indicates that they would continue to pay for that particular project but they would like to be excused from the sludge storage tank and the fourth SBR. Based upon the current loadings to the wastewater treatment plant it is the opinion of the contract operator, Professional Services Group, our consultant, Paul Saffert from Bolton & Menk, Inc., and the Public Works Director that we will still most likely need to add sludge storage in the year 2012 and a fourth SBR tank even though Sunny Fresh Foods has been able to lower their discharges to the pre 2001 levels. We are currently operating all three SBR tanks at the wastewater treatment plant. At some point in time we have to take one of those tanks out of operation for maintenance and repairs. When we do so, the other two tanks are over loaded at this time. In addition, since we are operating with a Class B liquid sludge we are running out of storage capabilities and it is our opinion that by 2012 we will either have to stay the course with liquid Class B biosolids and build additional sludge storage tanks or move forward with a dried Class A product, either with our own facility or with a combination of building the initial dewatering facility or filter presses and then utilizing capacity from Big Lake for actual drying and creating Class A biosolids. If the City chooses to amend the agreement with Sunny Fresh Foods and let them out of the direct payment for the liquid sludge storage tank and the fourth SBR we would lose $1,056,000 based on 2001 construction costs. One way to make up those monies is to bond for those projects and increase the rates at the wastewater treatment plant to include debt service to make Council Agenda -11/24/2008 payments for all of the improvements or a portion of the improvements. Anew rate structure would then appropriate the debt payments proportionally through the rates to users. Consequently, Sunny Fresh Foods would pay a portion of the debt service for the SBR tank and the sludge storage tank based upon their discharge to the wastewater treatment plant. It is unlikely, however, that we could place all of the debt service for the two improvements in the rate structure without having significantly higher rates. Consequently, other forms of revenue must be used such as general taxation should be considered. a. Budget Impact: Reducing Sunny Fresh Foods' responsibility to direct pay for a portion of the improvements will have an effect on the budget and the rates. The exact impact at this time is unknown. b. Staff Workload Impact: Formulation of a new agreement and working out the details in regard to how to fund the portions lost from direct pay by Sunny Fresh Foods will have an impact on the Public Works Director, the City Engineer and the Financial Officer's time, estimated at 40 to 60 hours to look at ways to replace those funds with debt service and taxation. B. ALTERNATIVES: The first alternative would be to not amend the agreement with Sunny Fresh Foods as they have requested but to continue to have them pay a proportionate share of the cost of the future sludge storage tank and the SBR tank based on a reduced percentage for their percent of discharge. 2. The second alternative would be to amend the agreement and release Sunny Fresh Foods or Cargill Kitchen Solutions as they are currently known from their responsibility to direct pay for the sludge storage tank and the SBR tank, but have them continue to pay for the gravity belt thickener as they have proposed. 3. The third alternative would be to work with Sunny Fresh Foods to come up with a different agreement altogether which still has them pay directly in some way for construction of the future sludge storage tank and SBR. C. STAFF RECOMMENDATION: Staff would like to recommend keeping the original agreement in place. However, if Cargill Kitchen Solutions has reduced their loadings to the pre 2001 agreement levels and will not violate their permit in the future there is merit to adjust the agreement as it may no longer serve the purpose it was intended to do. A significant amount of time would be necessary to determine how much of a share Sunny Fresh Foods would pay through rates if debt service were included for the two projects in the future. It may be easier to determine their contribution levels to the capacity of the wastewater treatment plant with a reduced permit and use that as a calculation for an expected share of debt service and operations at the wastewater treatment plant. All this would take additional study. I forwarded copies of the proposed new agreement and the existing agreements to Joel Jamnick for his consideration. He may have some opinions as to whether the agreement would be enforceable with the reduced loadings from Sunny Fresh at this time. Council Agenda - 11/24/2008 D. SUPPORTING DATA: Copy of original agreement form Sunny Fresh Foods. A copy of the proposed agreement from Cargill Kitchen Solutions is enclosed under separate cover. SUPPORTING DATA DRAT AGItEE~'lENT CITY DF tl~IONTICI:LLD ~VASTIstiVATER DISCHARGE YisR~tIT lNCI2EASE FU R SUNNY FRESH FDDUS, PIG. This agreement dated .lanuary , 2001, bet~reett the City of 14lonticclla ("City"} and Sunny mesh hoods. Inc. ("Sunny Fresh"), is for an increase in the wastewater discharge permit for Sunny Fresh and funding of «•astcwatcr treatment plant expansion to accommadatc a permit increase. VVl If-:RC:AS, Senn}• f-'resh hus requested a pcrn~it increase !or dischar~te ot'adciitianat ~vastcwater to tl~e C'ihJ of t4lanticc)lo Wastewater Trzattnent Plant; and WC IF:RI:AS, the City has determined that the waste~~•ater treahmcnt pitutt has temporary ar intermediate capacity in the SIiR tanks. but very litnitcd intermediate capacity for sludge storage; and WHEREAS, the City had not planned an expansion of the wastetvatcr treatment plant far the next fifteen (15) to t~~°enty (20) yc~ars based upon proposed allocations tc- Stuiny Fresh and the expected grotivth of the community; and Wl•[EItFAS. only additional sludge starage was expected to be needed in the year 2005; and would now be needed immediately; attd sludge thickening vas expected to be needed in 2002 and would now be needed immediately; and WHEREAS, the City daes oat ~-ish to re-aIlocatc the existing capacity at tlto wastewater treatment punt which intended for planned and expected ~-rowth of the conununity nor does the Cily wish to tax the current property owners and residents of bloaticelto um~eccssarily for unneeded capacity. The City would_ therefore, only grant an increase in wastewater discharge permit lirnitatians with conditions and limitations to Sunny Fresh as fat[ows; A. Flow 1. The maximum total discharge rate shall oat exceed 300 gallons per minute. 2. The maximum total discha-•gc per day shall not exceed 156,000 gallons based on a consecutive 7 day average. 3. Tlic maximum iota! discharge in any given 24 hour period shall not exceed 183,000 gallOnS. I3. BODs "1'he wtal nt-mber of pounds oC BODE dischar~;zd inn ?'t hour period shall not exceed 4.500 paunds. C'. 7'SS 1. Thy total number of paunds oI'total susp~ndcd solids discharged in an} 24 hattt' period shall not exceed 3,250 pounds. ~A-~ SUPPQRTING DATA , ~Fhz permit limitations a5 stated above shall be grunted throegh a ne«r modified permit upon signing this contract and acceptance by the City of the linancial guarantees provided by Sunny Fresh roods, Inc. }~'URTHCR1~9UttE-:. the I~unciing for the incirased permit capacit}• in addition to the normal chlrges 1'or Dow. EiOll unct total suspended solids. shaft be as follows: l .) Suiu~y Fn:sh Foods, [nc, shall pay 7S% of the cost of sludge thickening estimated at $G38.UUU. ($=178,3U0) and the cast of acceleration fro,u Year 2 to Year 1. (1 years interest on 1 QU% of project cost). '_•) Sunn}~ Fresh Foods, lnc. sli:tl[ pay 5U°fo ol'thc 65U,000 galk„i sludge storage tank costs estimated at $9?B,UUU. (~=tb~t.00U) and the post of acceleration tom Year ~ to Year ?. (3 years interest on IOU% of the project cost). 3.) tiunny Fresh roods. tnc. shall pay 37% of tlse oust for SBR tank #4 estimated at ~ 1,6UO,000, (5~92,ODU) and the cast of acceleration Prom Year 15 to Year ~. (1 U years interest on i00% of the project cost). Cast to be adjusted at co,i~pletiott of feasibility study phase and again at conelttsion oI'each project t.) Sludge thickening. and 2.) Storage. and 3.) SHR tank #~ addition. Payment shall be as outlined in the attached i\ddendum # I . Should the city f ind the need to dew•atcr „net landfill sledge prior to completion of the sludl;e thickening project. Swuiy Fresh Foods, Inc. Yltall pay 100% of the Cost of doing so. Failure by Sunny Fresh Foods, tnr. to fidtilf the linancial obligations for each phase when needed contained ~~~ithin this agreement slta[l render the permit increase null and void. Any discharges abo~~e and beyond this interim permit shat! be handled in accordattcc with the City Ordinance Title 14 "Sanitary Sewer Discharge Gartrols.° Senny fresh Foocis, Inc. City of tVlontieello Roger tie{saas The 1-lonorabie {Mayor hy:_ _. .tnhn Simala Public Ihcn•ks 1?ir~cior 8A-1 SUPPORTI~t~ DATA aDI~ENUt1,~i ~JO. t It~1TER11•i 1VASTEWATER DISCHAiTCC PERMIT - SUN~lti' FRJ:S}1 F40I)S ~u FL`ivD[`TC; PRC)VESJOlYS I . Surat}• Fresh J~oods agrees to petition the Monticello City Counci] for construction of each of the itnprovemcnts as outlined itt the agreement and agrees to waive its right to notice and public hcarin~~ on the improvement along ~a'iclt consenting td the assessment of the cost dl'thr project. 2. Sunny Fresh I~oc~ds shall provide a letter ofcredit or other acceptable security, that equals 20% (hventy percent) df the estimated project cost of the inlhrovemcut(syootlined in Items # 1, #2 and #.i, prior to cash phase being coastructed. 3. 'f he letter of credit shall be annually renewable during the term df the assessmenE. The amount of the letter of crcxtit can be t•educcd dr elitninatcd. at the discretion of the City ~ldministratar prior td the tertt~ination of the assessments. 4. Sunny Fresl3 Dodds agrees td pay a percent of the prdjcct costs, as outlined in the agrecntent. over a maximum period dl' filleen years with an interest rate td be determined by the City Council that is equal td the City's cast of bort•owing funds plus 1 '/a %. "I•he Cast of ftnxls shall be determined separately for each phase at tlzc time the projects arc commenced. Sunny Fresh Foods expressly waives objection td any irregularities with regards to set imprvvement assessments and any claim that the amount thereof levied against owner's property is excessive:. tugetl~er with all rights td appoal in courts. Sunny Fresh Foods acknowledges that once tut assessment has been levied far an improvement, the assessment ~vil1 remain an obligation of Stu~ny Fresh 1=docts until paid in full, rC±;ardlcss of whether or nut additional project phases arc constructed and shall continue to b~: an obligation oFSunny Fresh Foods even il'Qtr Wastewater t)ischarge Permit incrcascs are rescinded because of a defatdt of the Discharge Permit agreement by Sonny Fresh. i'or the purposes ttf this agreement, the cost ttf ncceleration shall mean that Sunny Cresh f=oods agrcts to pay the entire interest Cost incurred by the City for construction nfthe itnproti•ements prior to the date the t'ity ~~°otlld have had to construct the projCCt had the het'ntit inctcasc not been grtuited. The acre{oration date shejll he eletcrtnined at the sole discretion of the C: ity Ce~uncil, but shall b~ has~d nn opzrational data and capaciq• loads at the wastewater treatment plant. ra~• .,r 1•L,nt~~•~•tln ^ - -- -- - - Sunny I~ t•eslt Dodd- - ____ $~~ a '~G~n~~ SUPPORTING DATA Cottncil Agenda - 1/08/01 • R. Consideration of agreement with Sunny Fresh Foods [nc [or wastewater discie~ permit increASC and cast sharing for expansion of the Ci~y'~ wastewater t'acilit~ A. RI:F'I;RCNCE AND BACKCRUUND: City staff has been working with Sunny Fresh Foods, i1S Filter and our engineer, IfDR, to formulate a draft agreement for granting Sunny Fresh Foods a SU% permit increase for the discharge of [3f)D and total suspended so}ids ('1'SS) to our 4astewater treatment plant. We have investigated the cost slYaring for the three phases, the sludge thickening, the sludge storage and the aclditinnal SBR tank and they are as follows: Sludge thickening: The estimated cost ofsiudbe thickening is $63$,000. It is proposed that Sunny Fresh Foods covers 75% of the cost of this project or $478,500 and the rest years interest cost of the entire project. 'I'bis first phase would be started and completed in the year 2001. 2. 650.000 Callon Sludge Storage Tank: The estimated cost of this project is $928,000. I~t is proposed that Sunny Fresh Foods would prey 50% of this cast or $464,000 and three ye~u•s interest of the entire cost of the project for accelerating it from 2005 to the year 2002. 3. Fourth SBR Tank: '13ee estimated cost of the fourth ST3R tank is $1,600,000. !t is proposed that Sunny Fresh Fcwds would pay 37"/° of the cost of the fourth SBR lank or $592,000 and ten years interest on the entire project co:,•t tin rnovinl; the construction of the SBR tank from the year 20(5 to 2005. llpon acceptance of the agreement, Sunny Fresh Foods would be granted s permit increase. They would he responYib}e for the cost of drying and land filling any sludge between now and when the sludge thickening facility is online. [t is proposed that each project be tinaneed through an assessment process. Once assessed for each phase of the project, assessments would not be removed. ShQUId Sunny Nresh Foods fail to provide the financial guarantees as oettlined, or fail to enter into a succeeding phase when needed. the permit increase will be removed but an assessment placed on a phase already under construction or completed will not. Enclosed is a copy afthc draft agreement and the addendum for financing. B. ALTERNATIVE ACTIONS: 1. The first alternative is to approve the draft agreement and authorize the City to enter into an agreement with Sunny Fresh I~oods to begin the sludge thickening project at an estimated cast of $638,000. ~Ve will work with FIDR to bring together a proposal far doing a request far proposals for a design built project. Further information about this type of project delivery will he provided at the nest Council meeting. YY1 iri l~`~~~ SUPPORTING DATA Council Mint+tes • [/t78/01 G. Consider+-tion of items removed from the consent agencla for discussion item #SK wau[d atttharizc the estahlishtncnl ul'-- litl[-time liquor store clerk/stock person position. Brt-ce 'I'hiclcn felt this should he +•cvic:wed by the Personnel Committee. `l'[ze Council concarred that the proper procedure would he to have it ao 6hrough the Personnel Committee ttnd then hove it brought before the Council. L3RUC); 'FI•ItCLIrN MUVGD `T-U `['A13LI~ AC'['tUN UN ITEM #~K (ESTABLISHIvIIrNT UI' A PULL-T1M); LIQUOR ST()RL CI,I?RK/S'I'UC'K PERSON POSITION) AND TU RErCR 'rHE MATTER TO THE PERSONNEL CUMMrI-r>:I:. C:t.tNT HERBST SECUNDEL?THE MUTTON. MOTION CARRIED UNANIMOUSLY. 7. Public HeariilP -'Vacation of easements 4t)'"Street Addition Mayor Belsaas opened the public hearinb on the vacation nfthe easements within the 9()'" Street Addition. '('here was no one present who spoke for or against the proposed vacation. Mayor Belsaas closed the public hraring. Petblic Works [)hector, .Torn Simoia, stated that) the easements beinb vacated should bc: re-estt-bl ishcd ~c~itlt the plat reconliburation but he did express concern that there was no drawi,tg of the Trropnscd plat sho~vint; that. ('LINT" I (I:R(3ST MUVtin'I'U VAC:A'1'f: t:ASEt4(ENTS CONTAINrD WI'I'I TIN '1'I IF; OR[Ci[NAI. c)UT" S'I'R[slil' ADUI'I'ION PLA`T'. ROGER CART.SUN SF.C:ONUI:U'I'Illr Nt0'I'(UN. (vtU'I'IUN CARKIEU t.JNAN[]4tOUSLY. tl. Cbnsitlcrution_af a~rccment with Sunny I~t•e~ft,~iocl}~Jn~ for ~ystste~vnter digrhu~~ ft~mit increase and cost' sharing for exn~+ntinn ~of the~C;,~ty's ~vagt~tivitte~ fncitity . "I'he Council reviewed the draft t-greetneni for a wastewater discharge permit increase for Sunny Fresh f=oods. Brian Stt-rnpf suggested that it was important that Sunny Fresh Foods cost slk7ring percetttabes be shown since they are comrnittin~ to a percentage o!'the cost. whatever that may ullimntrly he, rather than a specit~ic dollar amount. It was pointed out that the estimates will he revised at (cast nvicc; first when the 1CUSibility study has been completed and secondly when the bids prices arc known. Sunny Fresh wilt be kept aptn-ised ol'uny rhan~:es in the cost estimates. nennis l)arnclt from Stuttty Fresh a~t+s present and acknowledged that Sunny 1~resh w~-s nwttre that the cost t7gures used w~crc cstintatcs and subject to change. There wits +-dditiont-f discussion on the cost sharing agreement. Sunny Fresh Foods wilt petition the Cit}• for construction ol'each impro~•cmcnts; sludge thickenin;_. sludge Storage and construction u!'SI3R tank #4 and will waive its right to notice ofpublie hearing and assessment notice. [:ach phase that is completed ~r;ill he a levied assessrncnt haled un titr cost sharins~ a~,tern~unt against the Sunny Fresh Foods property. The Council discltssed how the balance of the prajcct costs not lintdeci by Sun+i~ fresh foods nould he Inlancecl. The C'it~~ :~dministruor was directed to cheek into ha~r~ a hand cuuW be structured su than the Cit}•-s share ol'thr cost -voulc[ come lu~~ards the end of the tenu uf'thu bond. There eras also scram question ~I~PPt~RTING DATA Council ~linutrs - I X43101 un the interrsf payment, tWr. Darnell intlicatt:cf thtu h~ untlerstaocl that for each yrat• tllz bond ~cas nu~~•~d up. Sunny rresh Foods ~~'uuld pay the ~n(IrC fnf~YCStCIiSt. I[lr C'(Hnleil ~~ill be rep ir« ing costs and financing issues aC;ain t7nce the teusibilit}` studies are completed. tt ~~as asked hor~~• the ti~•aste4vater discharge I1ernlil increase would affect the lon~!e~ ity c71't(te existin~~ platlt..1ohn Simola stated shat there is room (in• six tantts at tht: present site. 11~ith t~4't> tanks operating there is capacity ot't~~'u n1il[ian gatlrnts. !t'thc site expands to six tanks it t~~7uld Esc hanciiing appraxinlatcl)• six mitfion gallons. Et is atlticipatcd that the expatlsion to six tanks t~auld lake place ores a period of 40-(~0 years and that the expansion ~~oultl h8ncllz llu~~ s l'ar a population al'?~,OOU. f3RUCf: 7-111I:I.rN iviOVF:D'['U APhltO\~E THI t)RA["[' A(',RBEWEENT AND AUTHURtZC THG G!'I'Y 1'C} I:N"CFR [\'TO r1N AGRLI:~11:N"I' WITH SUNNY fRGSH I=00DS TU BEGIN THE Sf,UI)GI:'I'I tICK1alNG PRUIE~C'I'.4~1' AN ESTIivI:\TED CUS'I' UC' SG3S.444 AND TU AU"f[ IURI%F•: S~'AFF TO ~~'URK ~VE'I'[i f-iC)R TO BRING TOGETHER A T'RUPUSAt. F'UR U()[NC; e\ RCQUI~.S1' f=UIZ P[Z(7[sOS:\LS pC)R A f)E~S(GN BUILT PRUJGCT 4vIIIC~I I ~vtl.l. t3E: SUB~~IITTGD't'U •I~1II: COt?NCIL AT A FUTURI: i`•IEGT[NG. 13RtAV S"!'11~11'a; S[~'C()NDEI) THC M1•TU~1'IUN. ;~JOTION CARRIII) U\ANI~IUI?SI.Y. .lohn 5inlala indicated that the twastewater plant does have the capacity to handle the prt~husetl diseharcc permit increase and noted that there arc penalties in place 1'or any violation ot'thc new dischars~c permit. 9. Appro~•e payment of bids fur Jams:trk RUC;[:It C:IRLSON IvIOVED TC) AF'PttUVf; 1'~~Y~[ENT (.)!" 13tf.I,S F'OR.1r\\UARY. Ct.IN°f HBRBST SCCONDED T[ If: ~10'f'I(7V. ;•[C)TION C'ARRIh'U t1N:1Nli•1UUSi,Y. Clint E-Icrbst asked about the status of t11r rest>httiatl of the acrntstics problem fnr the Council Chambers. I~rrd I'atrh reported that contt•act doctuncntx httd.just kern signed c4ith Buse C'orpuratian and they ~~~rr in the process cyf dcsi~.;ning it. Depeizctia~~ on the et~st. lhz impro~cmrnts ma}• he phaseef in m'Cr a [~~t~ )ear period. 1Q. tl't~urn. BRt:\N 5'I~L't~•11'f= t~-1(~VED TO :1U.IUl'Rti ,\ 1' 7:10 f'.\1. ROGER CAIt1.50N SECO\;DlD 'I'I II: 1.i(}TIU\. A[UTIC)~ (.'ARRII-.l) t?N:\\I\~fUUSI.I'. Rea-rdin4, Secrrtar~~ '~G£~~~ SUPPORTING DATA Council Agenda - I/08/01 R, Consideration of agreement with Sunny Fresh Foods. Inc. for wastewater disehar~e._ permit increase and egst sharing for expansion of the Citv's ~vastetivater facility. (JS) A. KFFi;RrNCE AND BACKC;RUUND: City staff has been tivorking with Sunny Fresh Foocls, US Filter and our engineer, I•[bR, to formulate a draft agreement far granting Sunny Fresh Foods a 50% permit increase For the discharge of iIUD and total suspended solids (TSS) to our wastewater treatment plant. We have investigated the Bost sharing; for the three phases, the sludge thickening, the sludge storage and the additional SBR tank and they arc as follows: Sludge thickening: The estimated cast ol'sludge thickening is $638,000. it is proposed that Sunny Fresh Foods covers 7S% of the cost of this projector $478,500 and the first years interest cost of the entire pmject. 'I'bis first phase would be started and completed in the year 2001. 2. 6.50.000 Gallon Sledge Storage Tank: 'i~he estimated Cast of this project is $928,000. It is proposed that Sunny Fresh foods would pay 50% ol'this cost or $464,000 and three years interest of the entire cost of the prajcct fnr aCCeleraiing it from 2005 to the year 2002. 3. Fourth SBR Tank: 'I`hc estimated cast oFthe fourth SRR tank is $1,.600,000, it is proposed that Sunny Nresh Foods would pay 37% of the cost ofthe fourth SBR tank or $592,000 and ten years interest on the entire project cast tirr moving; the eonsnuction of the SBR tank From the year 2015 to 2005. Upon acceptance of the agreement, Sunny Freslt Foods would be g;ranted a permit increase. They would he responsible for the cost of drying and land failing any sludge betLVeen now and when the sludge thickening facility is online. It is proposed that each project be linanced through an assessment process. Once assessed for each phase of the pmject, assessments would not be removed. ShQUId Sunny Fresh Foods fail to provide the f nancial guarantees as outlined, or fail to enter into a succeeding phase when needed. the permit increase will he removed but an assessment placed anaphase already under construction or completed will not. T:nclosed is a copy of the draft agrecme~~t and the addendum for financing. B, ~j.TERNATiV~ q~IUNS: 1. The lust alternative is to approve the draft agreement and authori~~c the City to enter into an agreement with Sunny Fresh Foods to bcg3in the sludge thickening; project at an estimated cost of $638,000. We will work with I IDIt to brinFZ to13ethcr a pmposat for doing a request for proposals for a design built project. Further information about this type of project dclivcrsr will he provided at the next Council meeting. S~PPaRTING DATA Council Agenda - Y/US/t)1 2. The secanct alteni~ttive would be not to approve the draft agt•eemcnt u•it11 Sunny Fresh Fnods. ~[~hc third ahcrnativc would be to mike changes as rcRucsted by the City Council to the draft agreement to fiirthcr protect the Ciiy's interest. C. STAFF RE~O~VihitsNDitTiC)N: tt is the reconuncndation of the City Administrator and Public Works Director that the City Council look at approval of the dt•aft agreement as outtii~ed in Alternative ~t or N3. We have teen wvrkint with the City Attarn~y to address his concerns with the agreement and Sunny Fresh 1roods' concerns with the agreement. D. SUPPORTING DATA: Copy ofdraft agreement. Copy vl'addencium #1 for financing. J ~~ ~~ ~ • ` SUPPORTING QATA Council lLgciiclu - I2EI 1/2Wa. l4. ~ansideratiurt of a rcetitent tvi#h Sd~ increase a»d cost fihnt^in~ t*treeme. TSaatmr t' l4 iac'liri. (3.5.} A ttEFERrlvC +• AND t3ACKGRUUPID: 't'his issue was last bcl'orc the City Council February 1 ~, 2U00. Sunny FreshFoods found Eltentselves in a situation where they could not adequately control the discharge of their wastewater to the City in regard to strength oftbe sewage (i.e., Ii01) and TSS). At that date, studies indicated that granting Sunny Fresh a 25%permit increase in I3gD and TSS would requite us to build a new sludge storage tank immediately at an estimated cost of $928,U40. Sunny !:resh was to have paid for ~(?% of the cost of the sludge storage tank ($464,000) and up-fronted the cult of interest to build this facility sooner than the live to eight years mast recently projected. In addition, hiving Sunny fresh Foods a permit increase ol'25% would also rcciuire us to build an additionat SBR tank sooner than needed. 1Ne did nut expect to build anulher SAR tank for at least 15 to 20 years. A 25%permit increase to Sunny Fresh would rcyuire us to build the tank within the nest R years rather than i 5 to 20 years as originally projected. The tank is estimated to cost $1.6 million, and Sunny Freslt's shatc al'that would be 18.5°/u ofthe project ($29(i,0U0) casts plus the cast of accelerating the tank from the i 5`~ or 20`h year to 2008. At the Cowtcil Meeting al~l'ebruary t Q, 2000, the Council discussed all of this information and was favored working out same type of agreement with Sunny Fresh Foods. However. since the Sunny Fresh corporate office !tad not responded and did not decide to l;o ahead with the project, the City Council tabled action at that time. With several wastewater discharge permit violations occurring over the summer and fall, Sttnny l~resh Foods is once again requesting that we lank at expanding the wastewater treatment plant processes to handle actditinnal sewage of higher strength from theta. Attached is a revised draft agreement reyucstinl; increased flaw and RQD. As you may recall, a month and a half ago 1 presented the City Council a report Cram 11.5. Filter (PSG) in regard to slttdgc storage problems at the wastewater treatment plant so that we may begin a plan to build additions! storage or thicken our sludge. U.S. filter ltas put together tt proposal that makes thickenint; our sludge a better alternative than building sludge storage al this time. If we could thicken the sludge then it takes less roam to stare the sludge. The latest cstirnate an the thickening of sludge is around $650,000 versus the almost $ i milIion for storage. A thickening operation does not totally remove sludge storage from the constt•tution picture but delays it. U.S. F filter is putting togetltcr information 1'or Monday evening's meeting in regards to the sludge storage thickettinb issue. If it arrives in time it will be delivet•ed with your packet, otherwise it will 6c presented at Monday evening's meeting. Sunny Fresh's reyuast involves providing additional capacity for glow. 1300 and TSS and. Sunny ~i ~ .~. ~ A CA[iGILL FOODS company December 8, 2000 Mr. John Sirnola, Public Works Director City of Monticello 250 East Broadwtiy Monticello, IviN 95362 1tE: Sunny Fresh Wastewater Permit SUPPt~RTlNG DATA Dear hir. Simola: This letter states the intent of Sunny Fresh Foods to enter into an agreement with the City of iVionticel o et and Sunny Fresh will be granted a whereby the municipal waste water treatment plan[ will gain rapa ty peak discharge permit increase. The total number of nod olt~~~,t would be raised from 1,SOO;pounds pounds per day to 4,500 pounds per da . Total cusp ,, per day to a Level to be determined. Sunny Fresh agrees to pay si:cry percent (60%) to one hundred percent (100%$66 OUQ ~ cost.~The sludge thickening process proposed. Preliminary estimates are to Die ~~ a their City would arrange project Snancing and Provide a rate adjustment which allows Sunny Fresh top Y share over a mutually agreed upon time. Permit adjustments would be made immediately. Additioaalty, Sunny Preserha s~ as little ass threee yearstyFust, s1 dga sto ~e tanks would berrequired. ~~'nu't`~p~ new' p p ercent (60%) to one hundred percent (100%) of these costs, gunny Fresh would be accountable for sixty p plus an undetermined interest e,rpense up front. Last, it is e:tpected that additional Sequencing Batch Reactodrs~(Su~RO~ ~~e s ~ oti it y S re~n~and o ~ h~ future. The cost could approach S 1.7 mlllion. Prelimina~cre tivould be same preliminary Interest costs for percent (3Ti4 %) accountability to Sunny Fresh. Again, ~~ this plan, which would be the responsibility of Sunny While the details of this arrangement have not been completely worked out, gunny Fresh will offer a guarantee that they will accept ftaancing and protect costs for their fait share of these e. rt~fo~'the solutions the City of ivionticello tivill bcneCt fzom the added capacities Implied above and all suppo described will be greatly appreciated. Sincerely. ~ -- Dennis Darnell Asst. V.P./Dir. Mfr- 206 T{'est Fourth 5truet • ,ylanticeldo, ,ylin7~esata ' 3,5362-8x24 P:6121271-5600.1-800/USA•IsGGS(87.2-844?') • F'.' 612/271.5711 • toi!)tlr7lSUeggS.COtn SUPP~RTI~G DATA Council Agenda - 2lI4i2000 design showed that we would only have 56 days of storage by the rime the plant reached its capacity (1 S to 20 years). We assumed with the operations of the plant we could thicken the sludge and reduce the volume by decanting or removing clear water through a settling process and probably delay the need for sludge storage additions at least 8 tv I O years in the future. With the explosive growth of the community, our population base is estimated at almost 8,000. Our design data assumed that we would meet this population in approximately 2004, this moves our sludge storage needs up to about five years from now, or by the end of 2004. The design life of the current treatment plant then would look closer to a IS year design Life than a 20 year design life. This of course depends upon the case of the future growth in Monticello. The two studies performed by North American Wetland Engineering looked at both a 25% permit increase for BOD and total suspended solids (TSS), this would be 3,750 pounds of BOD per day and 1,700 of TSS per day. The final flow would remain the same aE a maximum of 183,000 gallons per day. The other parameter studied was a SO% increase in their permit, going to 4,500 pounds of BOD per day and 2,250 pounds of TSS, with a flow of 220,000 gallons per day. The studies revealed that under either one of the above permit increases, we would need to begin construciion.ofan additional sludge storage tank immediately ratherthan waiting five years. The estimated cost of the sludge storage tank is $928,000. Additionally, under the 2S% permit increase, we may need to add an additional SBR tank in eight years rather than 15 to 20 years at a cost in today's dollars of $ i .C million. If the SO% permit increase was granted the additional SBR tank would be needed in five years. We have informed Sunny Fresh that they would have to pay the cost of accelerating the sludge holding ta:nlc and SBR tank and also pay their fair share of the capacity of those riva systems. With this information in hand they chose the 25% increase in permit and are putting together a financial guarantee acceptable to the c ity so that the construction of the sludge storage tank can begin immediately and that money is available for their share of the additional SBR tank at the time of construction. Under the 25% permit increase the Last study by North American Wetland Engineering shows that 50% of the new sludge storage tank would be needed for the increase in discharge from Sunny Fresh. Consequently, their share or cost for the sludge storage tank would be $464,000 plus acceleration costs. For the SB R tank the study shows that 18.5% of the tank would be dedicated io the permit increase. Consequently, their share of the construction would be $296,000 plus the cost of accelerating the tank from the ISth or 20th year to 2008. Copies of the studies are included as supporting data. Sunny Fresh Foads wishes to have an interim permit increase immediately to the 3,750 pounds of BOD and 1,700 pounds of TSS per day. We have drafted a conceptual interim pernut increase agreement that would allow spikes to occur once or i<vice a week to the 3,754 ~o ~UPPO~TIN~ DATA ., Council Agenda - 2/14/2000 *To remain in effect until expansion of the treatment plant allows capacity specifically for Sunny Fresh Foods. ~V. P .w •VE;V P ,Lf/T /•b T IO;Y *~'• A. FIow 1 • The maximum total discharge rate shall not exceed 300 gallons per minute. 2. The maximum total dischargeperday shall not exceed 156,000 gallons based on a consecutive 7 day average. ~• The maximum total discharge in any given 24 hour period shall not exceed J 83,000 gallons. B- BUD, 1. The total number of pounds of BODS discharges in a 24 hour period shall not exceed 3,750 pounds. C• TSS 1 • The focal number of pounds of tata! suspended solids discharged in any 24 hour period shat! not exceed i, 700 pounds. **Effective at the completion of the expansion. B• L ERYATIV A TI K !. The first alternative would be to approve an agreement to grant an interim permit increase to Sunny Fresh Foods immediately upon the financial guarantees being in place and the agreement being approved by Sunny Fresh and their attorneys and City staff and the City Attorney. Z• The second alternative would be not to grant an interim permit increase, sT F REC IitiIE TION: It is the recommendation of the City Administrator and Fublic Works Director that the City Council authorize the interim permit increase as outlined in alternative #1, upon approval by all parties and delivery of the financial guarantees from Sunny Fresh. D• SUPPORTIY~ DATA; Copy of draft conceptual interim permit agreement and copies of the studies performed by North American Wetland Engineering. IQ SUPPORTING ' tYorth American Flatland Engineering, PA. 209:0 Kawahtin rlvcaue '; i~~ •~r~ t l:ocest take. HTrr ~~t)33 <. phone: (6S 1?~3~ ~ t 1 i Fax:(65i}+f33wiZ8o e-mail: nawe(~+~isi.cotxt February I0, 2000 Mr. Jr±hn Simvla, Public Worl<s Director Gity of Montlceito Office ol` Public Wor(<s 909 Qolf Course Raad Monticello MN 55362 RE: Sludge Storage Tank Cast Allocation Dear Mr. Simota, Introduction North Acrterican Wetland Engineering, P.A. (NAWE) is providing this letter report under • ovr professional services proposal dated February 3,1000. The purpose of this report is - to evaluate how WWTP oparadons are affected by Sunny. Fresh koods, and what the impact will be of the proposed Interim Permit, which will allotiv Sunny Fresh [o'discharge additional organic load (C$OD) to the l~fonticello Wastewater Treatxaznt Pant (WWTP), The City cecently completed a major upgrade and expansion of the WSN'1'P which w~nt- on line in January of 1993. The new WWTP uses sequencing batch reactors (SBRs) for wastewater treatment. Solids (sledge) generated as a reslt<t of the CBOD load on the SBRs is thickened, anaerobicat[y digested. and stored as tt Class $1zcluid sludge. Class B liquid sludge is hauled and land applied in the Spring and Fall on a farm site owned by tlxe City. The WWI'P also has a special pastevrizatiort system to produce apathogen-fine Class A sludge. However, final adjustments to the pasteurization system have not been made and this system is not operating satisfactorily at this dme. Since the new WVJTP went online, dotnestio growth Ixas increased rapidly- The City reported 180 housing starts in 1998 fv{lowed by 147 housing starts ut 1999. The City's wastewater facility plan completed in 1905 assiuned 100 housing starts per year. Based on this data, the City is gcotvieg almost twice as fast as assumed tivlren the plaunitzg for the WWTP was completed. Production at Sunny Fresh Fooils has also expanded. Currently, Sunny Fresh is limited to a CBOD discharge of 3,000 lblday. Under the proposed Interim Permit, this discharge would be expanded to 3,750 lb/day. Under the proposed Tinal Permit, the Swuiy Fresh discharge would be expanded to 4,500 lb/day. 5I1 'd 500'04 911Id33N(JN3 4FtY1131d V N f~d$~~l 0404 '01'483 ~ ~UPPC~RTING DATA City oFMonticello Sunny Fresh Interim PaS,zit February 1 A, :000 Operation under the Interim Pernsit Under the Interim Peitmlt, Sunny Fresh would be allowed to discharge up to 3,750Ib/day of GBQD, 750 lb/day more than allowed under the current permit. Because the WWTp was designed around a Sunny Fzesh ~ischarge of 3,000 fb/day, expansion of the plapt to meet future needs is necessary. S( dge Storage Tank Due tv e:cpanded residential growth, the City would have to add a 650,001) gal.ton sludge storage t<~nl~: within the next 5 yrars. However, due to the load increase in the Interim Pztmit, this tank will be needed much sooner. Under the Interim Permit, the Surtny Fresh's perxA.itted discharge would increase by 150 Ib/day of CF30D. This load increase will generrtt an additional 325,000 gallons of sludge every 6 ,months., consuming one-half of the new tank, capacity. Consequently, pluming and design of the new tarilc sEzould begin as soon as the Interim Pernnit is granted. A cost estimate for the new 650,000 gallon sludge storage tank is ,.:. ~ . detailed in Table 1. • . . As seen in Table 1, construction of th° new tank, nativ sltid3e~prunping building and new sludge loadout facilities would Nava rzrr an{icipstec; capital cost of $9?8,000. This estimate assumes that the new tank is constructed as par{ of a "pod" of up to ~ tanks located down Lfie Izil1 From the Adczziuistration Building and across the road from the bioBlter. 'Ibis was the preferred location for the tanks identified during the site layout process in 1996. One-Eralf of the tank volume is directly attributable to the load increase granted to Stutrty Fresh under the Interim Permit. Consequently, Sunny Fresh sbotald pay 50°./o of the cost of this tank. Se uenciu Batch Reactors SBRs) The City currently has three SBR tacks. This design was based on a maximum permitted discharge from Sunny Fresh of 3,000 Ib/day of CF30D. Allowing Sutmy Ftxsh to increase the discharge to 3,750 Ib/day consumes some of the capacity reserved For resitlerrtial growth. Current residential growth is occurring twice as fasrt as predicted. This residential arowtlz, combined with an increased discharge from Sunny Fresh, accelerates the tithe frame for adding the nerd SBR tank. Gurrettt estimates predict the fourth SBR, tank should be on line in 2008 based on Etze additional loading &orn rho Interim Permit. .] ~!d 'd 5440'oN .. 9N(d33Nf9b13 ON+l1~3/~1 y H WdBS~Z Q~Q? ~Q~ ~4a j 1 ~ SQPPORTINt~ QATA Ciry of Monticetiu Sunny Fresh Interim Pem~ir Febraary i~, 2(196 SeauenciJZ~st Batch Reactors fSSRs~ The 1,500 !b/day load increase granted under the Final Permit represents 3~ percent of the capacity of the next SBR tank. This tantc should tie on-line by ?00~ to accommodate residemtial growth and the additional Sunny Fresh toad from the Finat Permit, The pretiminary• estimate far this tank is X1,600,000. Sunny Fresh should pay 37% of the cast of this tank for operation under the F;nal Pernut. t lfyau have any questions, r~r steed additional information, please feel free to contact us at 651-X33-21I~. Sincerely, North Anieri 'yVetlafid Engineering, P.A_ .___- .~/ ~C/'~ co . W ace, P.E. " .'Vice President i • • _ ... s ., ~ ~ 0/S 'd 6500'~H 9NfN3~N(9N3 4Ntl113~ ~ Pl Wdlp~l OOOb 'OI'4a~ x M~g• r~-!~ wb . ~.,, r •*T' M.«• h. N~ tn. h :: r • Jul.3~• 1399 5.24P}~ ;,, 1'. r-«- k-.~ . ».- ~ ., • »~ ~. ~~~ July 30,1999 N A 'MEil.AllO ENGINEERItIV ~+1 ti"~i" VR~1lVU s~/J•J r North American lYrttpnd E,ginaetin~ P.A. 20920 Kesrvahtfn Ave Farest Lake Ad'N 15425 651-43321 f5 Fax 651-433~t280 John Simola, Public Warks Director City of Monticello 909 Golf Course Road Monticello MN 55362 RE: Sunny Fresh Load Increase Dear lvfr. Simola, Introdnctioa The City of Monticello recently completed a 4-year effort to upgrade the City`s Wastewater Treatment Plant (WWT'P). The new ATP was intended to provide wastewater treatment capacity to the residential, commercial, and industrial users within the City of Monticello. Sunny Fresh Egg Products (Sunny Fresh) operates a production facility within the City of Monticello that produces egg-related food products. Waste~,vater generated by Sunny Fresh is relatively low in volume but of much higher strength than nornlsi domestic wastewater. Waste strength in this report is based on the CBODS (carbonaceous biochemical oxygen demand, 5-day) test. which measures the amount of asygen needed to remove the waste. Due to the low flow/high strength nature. Sunny Fresh results in about 4l% of the CBODS Inading, but only 13% of the flow entering the WWTF. When the City entered the planning phase for the new WWTP in 1995, up to 3,000 pounds per day (lb/d) of CBODS capacity was reserved for Sunny Fresh. The 3,000 lb/d limit was the result of negotiations between the City and Sunny Fresh over the design capacity for the proposed WW'I'l' and who would pay for those improvements. Since 1995, Sunny Fresh has enjoyed growth beyond their initial forecasts. As a result of increased production, 5ou~ld riots bee co plied cwicln~Atter i P em niutg num~Duss limit of 3,000 16/d c Fresh has asked the City to improvements to their operations to reduce loadings, Sunny act evaluate the cost impacts of providing additional dischar~ p ty• ~~ p. M f • ~• ~~. M• N h„~.. ~•- ~, ~. x- tr •~ Jsi.3Q• t999 5~26PM N A `NETLR>V11 tnbtnccn~~+u DRAFT Clry of Monticello Sunny Fresh Load incrcesc July 30, t999 M M•' ~~ ~.. .~ a~ ~.~. .::= • SI~PPORTING DATA than anticipated. Howcvcr, increasing the discharge toad from Sunny Fresh will accelerate the need for additional sludge storage capacity. S00 lb/d) will For •tnstance, the additional I,S00 lb/d load increase (ham 3,000 lb/d to 4, generate an additicrtral 3,600 gallons per day of sludge (assuming 60% volatile solids contetrt and 3% solids after thicken[ng). At 180 days storage time, this is about 647,000 gallons; approximately equal to the large sludge storage tank at the old WW'I'P. Construction of a new b50,000 sludge storage tank is project to dust approximately X900,000. Sludge dewateriag could be pursued as an alternative ro liquid sludge hauling. IIy dewatering the sludge, the volume is dramatically reduced and storage requirements are minimized. 'This alternative was addressed in rho Facility Plm: Update (HT3R Engineering, 1995) and was found to be cost effective ors a 20-year l~tf gcyn~ o~~ ~ed However, the initial investment to construct the dewatering p mechanical equipment was double the Mon~ti'celio WWTP lis andcspated to have a Implementation of sludge dewatering at construction cost of approximately ~2,000,Q00. Sequencing Batch Reactors Loading, in the form of BOD and 7SS, is removed in the sequencing batch reactors (Sgits). The $BRs were designed to process up to 8,100 lb/d of BOIL with two SBR tanks in service, The third SBR tank is far standby so that shod: loadings can be Isolated and treated separately without disrupting the rest of the WWTP operations. rnidaily, the only effect an increased discharge from Sunny Fresh would have would be to increase the run time on the SBR blowers. However, as domestic growth continues in Monticello, eventually the point will be reached where there is not enough WW'PP capacity left for additional residential growth. yUtren the Facility Plan Update was prepared, it was envisi clod ~ 2020.ru gotive BR tanks would not be needed ttrrtil the cud of the planning pe reserving 4,500 lb/d of WWTP capacity for Sunny Fresh, while maintaining soma capacity for other industrial users, means that an additional SBR tank will almost certainly be needed during the planning period. The Facility Plan Update (HDR Engineeruzg, 1995) projected that appzoximately 100 housing starts per Year would tape place in Monticello. Currently, the City of ivlonticello is growing faster than projections prepared in 1995. ~~ ir• -•° ~•~'~~~~ .r n rrct~AnU tNGINEERfMG ~~ SUPP~~~~NU~ QATA City of Mootieello Sunny Fresh ~.4ad Increase July IQ, 1999 ,. ~~y" If ou have ""t-• Y auy questions, or need additional information, please fee! frec to contact us at 651-433-21iS. ~.~-- Sincerely, ~„ ~. ..~ ' North ArneMcap Wetland Engineering, P,A,, Scott D. Wallace, P.E. Vice President °r w~- ~~ w. L r, 1~.~ r-tr :M'$• ~'• t~ 5 • .. M Council Agenda - 11/24/2008 10. Consideration of approving Change Order No. 1 to the FiberNet Head End Building Project #2006-32C. (J.S.) A. BACKGROUND INFORMATION: The construction of the Head End Building and foundation for a future garage are proceeding well. The foundation for the future garage is complete. The main Head End Building walls are up and this week installation of the roof trusses has begun. Installation of the interior plumbing along with the pouring of the concrete floor are expected to be complete by the end the November. The project itself is to be completed by the end of December. The first change order for the project involves modifications to the building to allow multiple large conduits to enter the building near the SE corner. In order to get a large number of 4" pvc conduits into the building it was necessary to lower the footings in the SE corner and provide large windows through the upright panels through which to bring the conduits. This change order from KC Companies, Inc. involves lowering the footings, providing windows in taller panels, backfilling the panels and deleting the conduits that were originally to be provided with the building. The total cost of this change order is $2,707. This amount includes a credit of $1,800 for deleting the original conduits to be provided through the building contract. All of the multiple conduits now entering the building will be installed and provided by MP NexLevel with the Monticello Fiber Loop Project. MP NexLevel will also be providing the perimeter grounding system for the building through the MP NexLevel contract as well. a. Budget Impact: Change Order No. 1 will have an impact of $2,707 as an increase in the cost of the Head End Building Project. b. Staff Workload Impact: This change order will have only a slight impact on the time requirements for the Public Works Director and the City Engineer. B. ALTERNATIVES: The first alternative would be to authorize payment of Change Order No. 1 to KC Companies, Inc. in the amount of $2,707 for lengthening the panels in the SE corner, deepening the footings, providing windows for the conduits to come in through those panels and deleting the original conduits that were to enter the building at that location. 2. The second alternative would be not to approve Change Order No. 1. C. STAFF RECOMMENDATION: It is the recommendation of the Public Works Director and City Engineer that the City Council authorize approval and payment of Change Order No. 1 to the Head End Building Project in the amount of $2,707 as outlined in Alternative A. This work has been completed due to the necessity to keep the project online and on time. It is our opinion, however, that the change order costs represent a good value for the City and they were necessary to complete the project and allow additional conduits to come into the building at the SE corner location. Council Meeting -11/24/2008 D. SUPPORTING DATA: Copy of the Change Order Proposal from KC Companies, Inc. Ba~dors & D~rdopers Website: KCCompanieslnc.com WAITE PARK 734 First Street South Waite Park, MN 56387 Phone: 320/217-2640 Fax: 320/2 i 7-2642 CROSSLAKE P.O. Box 217 Crosslake, MN 56442 Phone: 218/692-6640 Fax: 218/692-b642 Fully Insured & Bonded MN Builder Lic. #20517204 ~erietlCe } ~~~ Bui~rling Better Communities SUPPORTING DATA October 29, 2008 Abby Evans Kodet Architectural Group, Ltd 25 Groveland Terrace Minneapolis, MN 55403 RE: Fibernet Nead End Building & Garage Monticello, MN Proposal Request Number One (1) Dear Ms. Evans: Please see the additional material, equipment and labor breakdown that you had requested for cost change for the step footings. DS Excavating: Equipment $360.00, Labor $120.00; Total $480.00 R & J Masonry: Material $150.00, Labor $350.00; Tota! $500.00 Wells Concrete Products: Material $2,350.00, Labor $1,100.00; Total $3,360.00 Westrum Electric, Inc.: Material ($1,100.00), Labor ($700); Tota) ($1,800) Contractor Overhead & Profit 596: Total $127.00 Additional Bonding Requirement: Total $40.00 Total $2,707.00 ~ Biu7ders & Developers ~ Website: KCCompanieslnc.com WAITE PARK 734 First Street South Waite Park, MN 56387 Phone: 320/217-2640 Fax: 320/Z17-2642 CROSSLAKE P.O. Box 217 Crosslake, MN 56442 Phone: 2 i 8/692-6640 Fax: 218/692-6642 Fully Insured & Bonded MN Builder i.ic. #20517204 E~erierue ~ ~~~ Buil~finB Better Comnacnities SUPPORTING DATA i hope this will satisfy your request and we wilt look for the executed change order to follow. Sincerely, eff f3a Vice President of Operations KC Companies, inc. SUPPORTING DATA Web~te: KCCompaniesinc.com wAi~ PaRK 734 First Street South Waite Park MN 56387 Phone: 320817-2640 Fax 320217-2642 CROSSLAKE P.QBox217 C,rosslake, MN 56442 Phone: 2 ! 8/692-6690 Fax: 218/692-6642 Fully Insured & Bonded MN Bu~7der trc. #205!7204 Fx, perience i ~ Qtta~ity BuiC~ng Better Communities October 14, 2008 Abby Evans Kodet Architectural Group, Ltd. 15 Grovetand Terrace Minneapolis, MN 55403 Re: fiberNet Head End Building & Garage Monticello, MN Proposal Request Number One (i) Dear Ms. Evans: Please see our cost breakdown to drop (step down) the concrete footings and provide additional precast wall panels for electrical block-outs and omit the sixty (fi0) underground PVC conduits to area of dropped footings and precast panels. This work will be completed by owner and coordinated by KC Companies, inc. 02200 Excavating {DS ExcavatingJ: $480.00 03300 CIP Concrete (R & J Masonry): $500.00 03410 Precast Wall Panels (Wells Concrete ): $3,360.00 16000 Electrical (Westrum Electric) (Si,ga0,00} Subtotal $ 2,540.00 Contractors 5% OH & P: 127.00 Additional Bond i-i/2%: S ~}Q•QQ Total $ 2,707.00 ~ r r ~, ,.a ~: Website: KCCompanies 1nc.com WAiTE PARK 734 Fast Stneet South Waite Park, MN 56387 Phone: 3208 17-2640 Fax: 320/2(7-2642 CROSSL.AKE P.Q Box 217 Cr+osslake, MN 56442 Phone: 218/692-6640 Fax: 218/692-6642 Fully insured & Bonded MN Builder l.ic. #20517204 Experience - 8t' ~~tt~ Bui~c{irte Better Comrnunfties SUPPORTING DATA Please review the above proposal and advise our office as to your decision as soon as possible. If acceptable, please sign and return this proposa! to our office, so we may proceed with this change. Sincerely, Jeff 8a enstoss VP of Operations KC Compantes, Inc. Owner's Acceptance Date • 89/38/2888 82:48 7634283519 E~cav~ting DRYWALL SUPPLY 5TM PAGE 82/92 SUPPORTING DATA 54zt QUAM AVB. NE ST. MX4''KAEI., Mt~(NE50TA SS396 PHONE: (7fi3) 255-2255 • FAX: (763) 92&7554 SITE WORK pRV~OSAL Date: 4-30- 2008 Project: FiberNet Monticello, Ii![NN Engineex: Kodet Architectural Oroup t3eneral Contrator K C Cornpanlea Inc. P%posal Reauc~t : #1 Scope of Work: Provide labor, equi~mcnt to AItOP FUOTINGS for FEET excavate and back811 o;f new Hcad Fnd Bldg . . TOTAL PRICE ............................................ S48A.oa DS Excsrath~, Iuc. 8itework Proposal 9-30-08 FfberNet, Montlce Please contact the with any questions (7G3) 255-2255 ofSce or (6l2) 685-0478 cell. DS Excavating, inc. ,~ Jim Skogquist ~ (~~~ By: / SUPPORTING DATA Welts Concrete Products CHANGE ORDER PROJCC'T: FibertVet Head End Btdg. Monticello, MN TO: KC Companies, Lac. 734 First Street South Waite Park, MN 56337 Ct:IANGE ORDER NO: 1 DATE: September 30, 300S PROJCCT NO: A39~1 CONTRACT FOR: Precast Concrete fn accordance with the terms of this Contract, the following contract price changes are approved: -Add panel length according to S04-R and SOS-R. (9/26/OS) Add ............................................................ .......~ 3,3G0.00 ......................................................................... • I0~_3/200B i3: 52 7632633230 WESTRUM ELECTRIC INC PAGE B1 SUPPORTING DATA Westrum Electr~lc, lnc. 19640 200 Avenue NW P.O. f3ox 543 Bfg Lake, fitfN 5539 P:7G3-283-2298 F:763-2633230 Jeff; To: ~ePf Fax number: 320.217-2642 From: )oel Westrum Fax number: 763-263-3230 Date: 10-13-08 Regarding: Fibernet Phone number for follow-up: Proposal request #f : Delete 60 conduit sweeps at footings and panels. ~ Total change: Deduct $1800, Please call ff yoc, have any questions. Sincerely, ]oef Westrum. SUPPORTING DATA .,~-;-'_ ',°x~r {a'i"'"- r: ,., _~ . ~,~=: ~..: ~, ~~. -~+Mi•. AI Document G709° - 2001 Work Changes Proposal Request PROJECT (Nome and eddies): PROPOSAL RE4tlEST NUMBER: 00 t 73808 FberlVet Mondtxllo Head Fad Bu'Wiog k Garage Monticello, Minnesota DATE OF ISSUANCE: September 26, 2008 OWNER (Na>pte and oddress): City o~tMoatioetlo S03 B Wabtttt Street, Moodoello, ]411nttesots COMRACT FOR: Genera[ Construction CONTRACT DATE: May OS, 2008 FAOAI ARCHffECT (Name end •-~~r- ---- - Ktdct At~chitecttt[al Group, Ltd. l3 Grovdand TerTatx i4iiwdeapous, IiGnaeaota TO:COMRACTOR (Nano and addre~iJh . KC Gotctpaaks 734 Plrtt $t. S. Waite Puk, MN 5638? ARCHITECT`S PROJECT NUMBER: 75080 owlvEl~ ^ ARCHITECT: ^ CONSULTANt: D CONTRACTS ^ FIELD: p OTHER: ~ Plasa stlfiinif tiFlteinifM propoaai7or Ffianges in tha Contract Sum and Contract Tama for proposed rnodificatioas to. tho Cop~ct Documents dcaciibed herein. Within Ten (10) days, the Coatnctor must submit this proposal or aodE) the~Atrliitect, in writing, of the date on which proposal submission is anticipated. THIS IS NOT A CHANtiE ORDER, A CONSTRUCTION CHANGE DIRECTIVE OR A DIRECTION TO PROCEEA WITH THE WOhKDESCRIBED M THE PROPOSED MODIFICATIONS. DESCRIPTION (lnssrt a written descrfprion ojthe Work): p Drop footings and precast panels as indicated on attachments. 2) Omit ttndergronnd PVC conduits in area of dropped footings and precast panala. ATTACHMENTS (Ltat attached documents that support dererlptlon): SD4-R & SDS-R Thom Kodet Architectural droop dated 9/268008 REQU BY RCHITE {Sig ) Abby Evans, Assoc. AIA (Printed name and title) AIA DpeumaM Q709M -2001. Cepyrlaht O 1993 and 2001 by Tha ArnariGn h-slltute d Arohllacia. AN rlsAla nNrwd. WANHING: Thla AIAr Doeumant la protaetad try U.S. Copyri0h14aw end Intarnallonal 7rrattaa. llnaulhalead nproduellon o- dlalrtbulbn of this AIAa Gaoun-ant, or any Patton of It, ~ may mull in awars dv0 and ertminal panNass, and wal ha praaaeulad to the mulmum ntanl poasibb under the taw.1'hh doeumanl was produced try AIA soawan a1 1 f:28~8 an 09!2612008 under Order No.10003876 f 5_ t ahkh e~irss on 8/18/2009, and N rte for raaaN. Uaar Nsbss (I056a23999} ~~ i '~ A `~ ~~ J rn O V` O C J D g~ ~ Qv ~ ~ s I 0 I 1 f 2" 2' - 0" ~ 4' • 0" ( J ( i 1 ~____.1...-_____-- + 1 I I 1 1 1 I I 1 I 1 1 I I I 1 I 1 1 i 1 I 1 I I 1 I 1 I I I 1 1 r 1 1 1 ( ~ 8'-0" J ~_~ ~~ - - -1--_.• _ _ -- _ --- --- ~ 2" 12" 3' • 4" 3' - 8" W F.. ~...~~--~I r 1 1 ~~ 1 1 I I ~ 1 ~ % ~\ 1 1 )~~ ~~1 ~c_..-.----~ L_~-•--•-----~:~------- or o~ SUPPORTING DATA '~ y'''y' y'i f„ i Z •'t i,'i is .~'.7 . •(v ~t ;, f,S ~ ~ . : f r :f ~ i ~~ f':fr ~• v~' •:. ~. . ~ .. l . h. 1 a'i' j`i~ ` ' ' rA. a ! 1 ' ~ ~' j ra 1 ~ ../ j ; ;y ~~u ~j•.n i.~ j. a -. ~~ i~ i~., _t . ~, a;: ..;'. •..,~ r~ ' .,, ;;: .', ~~ r:t•~.a~ .. ~ rs ~jr~ :~.:i~.`)S1 ~~ yr'i. .~'.:. ~! 1 w^•1T f~:i~is. :~t + ;+ . ~s. . ~ ~: • i /~. •:. ~ . yr f ~ S •i • ti~ il t 4 - t~l•a'••A ~{ : '~t 1 ` ' .rte .rri.:r•i ~ :~?:'''t tf J _ ' ~~ 1 1T (t '4'r ,t~~r : : ' " • ' it I . N~. 'A_ ~ • . . •. ~ . "'~ '~ :Im os _ -a Architectural Group Ltd. FiberiVet Monticello ~~ ~ n~H« 75408 r 09I28fa8 -0 is D u ~ bD r m m TO N m r m i TO ,! T~ V m D D r o°O~ '~~ SUPPORTING DATA -o NO g o'~m 8'-0" ~~ I I i I 1 I I 1 I I ~~ I 1 I ~ j ~ ~--_.r_-...------- I I ~ ___~ I I I 1 I I I I t I I I I I I t I I I I } I ~/ I I; I _~ 8r-~" I I I t ~ ~---t------- ~.~ -. 7 I -( I 0 Q ~ /X ~ ~ V I v 0 '+ '::. q. - =,y~ :~ ~ `: .Y.:` ..r :1« :l,t . . ; ^ ' + i . ~:•:r i.! fry ~ ~ '.qr J~~.~9 .r f. 7 r~-.• t •t~ .•~p :. t. r..: t~l ., . 4 ~ ~ • . . f. < ; r • l ~ t , . .ti rr r rpr b: •• rr~t ' • ~.~ : jR. ... ~• ti. r„ r f;+~.y ~,,'. .wry ~:.. .. .S ~ ~I~ -fi' r Architectural Group Ltd. Fibe~Net Mortticelio or.Mrer• ~e ProJNdNO: 73808 osneroa '+•••~.•~•••~•~• •.... ..-..-~..-. ~..~......~... OKoANAr[t11!•COnNGro•p,CW. Council Agenda: November 24, 2008 11. Consideration of Holding a Special Meeting to Approve Checks. (TK) A. REFERENCE AND BACKGROUND: Since the City Council only meets once in December, in the past they have held a special council meeting to approve one last check run for the year. This last check run is necessary to pay vendors in a timely manor and to void interest charges, and/or late fees and penalties on bills received after the December meeting and due prior to the first meeting in January. This special meeting could be held at the start of the day (last year's meeting was at 6 am.) or at the end of the day. The days that work the best would be Friday, December 19th, Monday, December 22"d, Tuesday, December 23~d, Monday, December 29th, or Tuesday, December 30th. A1. Budget Impact: By holding this special meeting, would avoid the City having to pay some interest or late fees on bills that would be received after the December 8th Council meeting and due prior to the first January Council meeting. A2. Staff Workload Impact: There would be no impact on staff workload with this purchase. B. ALTERNATIVE ACTIONS 1. Hold a Special Council Meeting on Monday, December 22"d, at a time that works best for City Council members. 2. Hold a Special Council Meeting on one of the other recommended dates, at a time that works best for City Council members. 3. Do not hold a Special Council Meeting. C. STAFF RECOMMENDATION: The City staff supports Alternative 1. D. SUPPORTING DATA: None. Council Agenda - 11/24/2008 12. Consideration of approving the quotes for materials for a cedar 18' x 18' octagon gazebo for East Bridge Park . (T.P.) A. BACKGROUND INFORMATION: The Parks Department and Parks Commission recognized a need for awedding/picnic shelter for East Bridge Park. The Parks Commission has approved a cedar 18'x18' eight- sided octagon gazebo. The East Bridge Gardeners keep the park looking beautiful each year the use for weddings has increased significantly. After having meetings with the gardeners we decided the placement of the gazebo should be down off the pathway in the middle of the park. This proposed location of the gazebo will allow access from West and East Bridge Park. The location of the shelter will also allow the Parks Department to maintain the same winter functions each year. The Parks Commission and Parks Department would like to add this to the 2009 Fee Schedule for rental. Budget Impact: In the 2008 Parks Department Budget, $30,000 has been budgeted for a large shelter at East Bridge Park. After review from the Commission and the garden club, the shelter was down sized due to winter functions at the park. The Parks Department received two local quotes for materials to build a cedar 18'x18' gazebo. The two quotes were very close with Simonson Lumber coming in low in the amount of $4,831.96. The second quote was from Home Depot in the amount of $4,851.76. The concrete foundation is estimated to cost $1,000 and is included in the 2009 Budget. Staff Workload Impact: In the winter of 2008-2009 the Parks staff will construct the shelter in the Public Works Facility as time allows between ice rinks and snow plowing duties. The Parks Department will reconstruct the shelter at East Bridge Park in the spring. B. ALTERNATIVES: 1. The first alternative is to approve the quote for materials to build an 18'x18' cedar gazebo from Simonson Lumber in the amount of $4,831.96 and have parks staff construct the building through the winter months between maintenance duties. 2. The second alternative would be to not to move forward with the gazebo project at this time. C. STAFF RECOMMENDATION: It is the recommendation of the Public Works Director, Parks Superintendent and Parks Commission that the City Council authorize staff to purchase the materials for the gazebo from Simonson Lumber as outlined in Alternative A. D. SUPPORTING DATA: Copy of the two quotes received, aerial photo and drawings of shelter. We reserve the right to SUPPORTING DATA perfect mechanics lien nghts where applicable. ff FILLED BY ' W ~~~G~~r 1~ ~ DEUVERED_BY 100 CHELSEA ROAD MONTICELLO MN 55362 763-295-2120 SOLD TO: SHIP 70: (SAME AS SOLD TO UNLESS SHOWN BELOW) ACCOUNT No. CITY OF MONTICELLO 1917 ATTN: ACCOUNTS PAYABLE 505 WALNUT STREET, SUITE 1 ~ ouR ORDER No. MONTICELLO MN 55362-1147 350065-01 ////ESTIMATE//ESTIMATE//ESTIMATE//ESTIMATE i ORDER DATE CUSTOMER ORDER NOIORDERD eY l HOW SOLD 14NOV08 j CHARGE QUANTRY DESCRIPTION PARKS '/ESTIMATE//$STIMATE SOLD BY _ DAN HEMMINGER - BKS ffEM N0. ~ UNITS INVOICE NO. *ESTIMATE* INVOICE DATE 03:11PM 11/14/2008 ATE//ESTIMATE//// DATE PROM. ~ PAGE PRICE/UNrT - I AMOUNT I FLOOR 41 2X6-16 S4S CEDAR ~ 892 ~ 64.0 I 23.4054/EACH ~ ~ 93.62 16 2x6-10 TREATED 3012 160.0 5.7429/EACH 91.89 8 2x6-12 TREATED 3014 96.0 7.3635/EACH 58.91 8 2x6-14 TREATED 3016 112.0 7.8576/EACH 63.66 10 5/4X6-10848 PACIFIC CEDAR DEKING 1024 10.0 10.0638/EACH 100.69 10~ 5/4X6-12S4S PACIFIC CEDAR DEKTNG 1026 10.0 12.1295/EACH , 121.30 10i 5/4X6-14S4S PACIFIC CEDAR DEKING 1028 10.0 14.1284/EACH ~ 141.28 15~ 5/4X6-16S4S PACIFIC CEDAR DEKING 1030 15.0 16.1651/EACH 242.48 4~ 4X4-16 S4S CEDAR APPEARANCE GRD 988 85.3 38.3365/EACH 153.35 21 88 6 2X4-16 S4S CEDAR 870 64.0 14.7011/EACH . 4 2X8-16 S4S CEDAR 908 85.3 30.2806/EACH 121.12 3 2X2-8 S4S CEDAR 855 3.0 3.0295/EACH 9.09 ROOF 16 2X9-14 S4S CEDAR 866 199.3 12.8656/EACH 205.85 10 2X4-16 548 CEDAR 870 106.6 19.7011/EACH 147.01, 4 2X4-12 845 CEDAR 864 32.0 11.024/EACH 44.20 6~ 2X6-16 S4S CEDAR 892 96.0 23.4054/EACH 140.93 700; 1X6 T&G CEDAR 0050 700.0 1.75/EACH 1,225.00 20~ CEDAR SHAKES MED. 0650 ~ 20.0 I 50.00/EACH ' 1,000.00 2 2X6-14 S4S CEDAR 890 28.0 20.?2451EACH 41.45 2 2X8-14 S4S CEDAR 906 37.3 24.9278/EACH 48.86; 4 2X4-12 #2 BTR SPF 39 32.0 3.1718/EACH 12.69 NON-TAXABLE I TAXABLE TOTAL A FINANCE CHARGE of n°""aµ..°'"°' over orbs, stdev % PER MONTH shortage must t CustamervAtl ha % ANNUAL end court cods h ffi neeee.9ary to n akomey forcolfe PERCENTAGE RATE wig be charged on All Aa:ounts Past Due. us in the event k countto our PAGE RECEIVED THE ABOVE IN GOOD CONDITION X NO RETURNS WITHOUT SALES SLIP We reserve (he right is perfect mechaniGS Gen rights where applicable. 1.0 19.1156/EACH ' 64.0 19.7011/EACH 24.0 3.0295/EACH 2.0 10.0575/5# 1.0 1 8.4031/5# 24.0 3.1141/LB 22.0 3.5459/LB FILLED BY DELIVERED BY 100 CHELSEA ROAD MONTICELLO MN 55362 763-295-2120 SOLD TO: SH]P TO: (SAME AS SOLD TO UNLESS SHOWN BELOVV~ ACCOUNT No. ITY OF MONTICELLO PARKS ~ INVOicE No. f 1917 ATTN: ACCOUNTS PAYABLE *ESTIMATE* 505 WALNUT STREET, SUITE 1 QUR ORDER NO. ONTICELLO MN 55362-1147 ~ INVOICE DATE ~ 350065-01 03:11PM 11/14/2008 ////ESTIMATE//ESTIMATE//ESTIMATE//ESTIMATE//ESTIMATE//ESTIMATE//ESTIMATE//ESTIMATE//// ORDER DATE ~ CUSTOMER ORDER NO.IORDERD BY HOW SOLO : SOLD BY ~ DATE PROM. PAGE !14NOV08 _ CHARGE DAN HEMMINGER - BKS f 12DEC08 02/02 QUANTfTY DESCRIPTION rl'EM NO. UNITS PRICElUNIT AMOUNT 3 4X8 15 32 OSB ~ .. _..~--10242.... _ _ - ~ ~-'~ --~ -. _.. „a ~~ 1 SHINGLE UNDERLAY 4/SQR ROLL 15# 160730 RAILING 6 2X4-16 S4S CEDAR 870 24 2X2-8 S4S CEDAR 855 2'* GALVANIZED BOX 16D SLB BOX 00052 1 * GALVANIZED BOX 8D SLB BOX 00042 24 2-1/2" DEC-KING ALL WTHR SCREW 40285 22: 3" DEC-KING ALL WTHR SCREWS 140290 ~ NON-TAXABLE ~ TAXABLE _ _I ~ I _ 0.00 ~ 4,537.05 0.00; 0.0 A FtNANBE CHARGE of ~ BsP~sbbfordertia~e caused by deYvary over curbs. sidewek or dmeway. geims for 18.0 0 75 PER MONTH shortage must he made wlMln 24 hrs. of delivery. Customer vri be responsibta to allortrey teas '/a ANNUAL and tout wets hcurred by us h the evert tt Is rvxessary b refer This awount to our PERCENTAGE RATE wil attorney for cdteclion. ho charged on Att Aceounffi Past Due. DATE SHIPPED •VV 19.12 88.21' 72.71 20.121 8.40; 74.74' 78.01 TOTAL 0.00 ' 294.911 4,831.96 RECENED THE ABOVE IN GOOD CONDI710N X NO RETURNS WITHOUT SALES SLIP SUPPORTING DATA Ll ~ 7 ~D y GL O N ~+ ~ ~ R O D ~ ~ 7 ~' ~ C ~ O m a= ~ ~ m~ ~ o ZC° ~~ O ro ~ O a h •~• m ~~~ CA ~s ~,o d ~ y ~ 7 II1 ~ ~ ~ n `C ~ ~ ~ H ~t p~ 1 ~ ~ , m~~ ~~ W ~-~~I b rt O ~ ~ x -i " Q fTT = CD ~ y ~ pj ' o ~6 ~ C O m ~ ~•~ m . Z~^ o chmo g o~ 30~ ~,;aco o' ~ ~ N~ O ~ a ~. ~ ~O 'm G a 9 m ~ ~ ~ ~ Q~ ~ m ~~ ~ n m o . ~' ~ ~, ? G ~ 0 ~ N c0 ~ 7 ~ N ~ Cl ~ m ~ G ~ ~' ~ ~ N N ~ ~O m=~ 'O n ~ ~ ~ ~ cy ~_ v xCa. ~ ~ ~ A N N C ~ `~ 7 0. 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O ~ d i ~ -~ b O ~ ~K + ~ ~ .~. m ~ ~ g a a~ ~~., ~ N o tC N ®w~ N W O 00 ~ N ~ ~ H m ~ „ * (!1 w _- ZOE-d tr00/tr00'd tr66-1 lOtrEllZE9t+ Illw'OE"I 1Od30 3WOH-YiOZd FEdZ8~E0 8002-It-hON g O O A e D~ . Z N z RO m °Go cll~ z VD N Cl :: ~ P A 3 yy ® n A W g x ° 8 $ ~ 8 ~ ° ~F ~ $ ~ 6 $ g ~ ~ R r A b ~ ~z r O O 70 R A m b' 3 b ~ -0 r D z m { b --f Z SUPPORTING DATA T S s YAh' ~'-9K' rt ~~i ~~ ~;1~:_ _ ~rv ~._, 6'~F' Council Agenda -11/24/2008 13. Consideration of Replacement of 1996 Elgin Sweeper. (T.M.) A. BACKGROUND INFORMATION: The Street Department is requesting replacement of the 1996 Elgin sweeper with a Tymco 600 Regenerative Air Sweeper mounted on an International Navistar 4300 Chassis. The Street Superintendent and the Street Department employees have researched and have test run three sweepers, Elgin Crosswind, Schwarze A7000 and Tymco 600; all of them are on the State Bid. The Tymco 600 best fits our needs and also has the best pricing. This unit is a combination sweeper and vac-all, which has the capability of being used for many job tasks. By purchasing this unit we will also be able to sell our existing 1971 Ford Vac-All truck. This unit is used for cleaning catch basins, picking up blacktop milling, leaves and other job tasks where a vacuum is required. This is a very old unit that needs to be replaced. It is hard to put a dollar value on this unit because of its age, possibly $2,000.00 to $5,000.00. In the best interest of the residents of the City of Monticello, the Public Works Department assumes the basic responsibility for sweeping public streets. Currently, we have approximately 62 miles of streets. Reasonable sweeping is necessary for vehicle and pedestrian safety, water quality and environmental concerns. We are mandated by the State of Minnesota to do two complete sweepings of the City per year to stay in compliance with the Stormwater Pollution Prevention Program. Our sweeping operations begin in the spring as soon as the streets are clear of snow and ice. Spring sweeping is designed to pick up the bulk of aggregate left behind from winter sanding operations. Normally this takes 6 to 8 weeks to make a complete round of the City. Once spring sweeping has been completed, the next phase we focus on is our general maintenance sweeping program which consists of prioritizing sensitive areas of the City based on the street function, traffic volume, impact on water quality and environment, and the welfare of the citizens in the community. We also take into consideration our Storm Water Management Plan. The third and final phase of our sweeping program is fall clean up. This typically begins in October and continues through November. The most sensitive areas of our community are the ones established prior to 1975. Most of the storm water from these portions of the City runs directly from our catch basins in the street to the Mississippi River. It is very important to contain any contaminates such as grass clippings, leaves, dirt, glass, aluminum, paper, salt and sand, just to name a few of the many things a sweeper will pick up. Since the mid 1970's our new subdivisions have been constructed with storm water runoff ponding systems. The infrastructure of these systems includes approximately 15 mitigated wetlands, 34 dry detention basins, 50 infiltration basins, 4 storm water treatment devices, 25 sump manholes, 16 water quality basins, 36 wet retention basins and 100's of street catch basins. If our streets are not properly swept, all of the debris mentioned above will end up in our water basins and possibly the Mississippi River, which is the eventual destination of our storm water. Council Meeting -11/24/2008 a. Budget Impact: In preparation for this purchase, the Street Department has budgeted appropriate funds over a three year period, totaling $226,000. • 2006 $60,000 • 2007 $60,000 • 2008 $106,000 The Street Superintendant has researched the state bids for sweepers. The Tymco 600 mounted on an International Navistar is the best fit for our needs at a price of $169,065.00 tax not included. Environmental Equipment and Services Inc. of Elko, MN is the dealer for Tymco. They have offered a trade in price for our Elgin sweeper of $15,000.00 reducing the total price not including tax to $154,065.00. The final total including tax for this unit would be $164,079.23. With this price we are $61,920.77 under budget. Three years ago when we started to budget for a truck mounted regenerative air sweeper we knew the government was changing emission standards for the trucking industry and we also were not sure where steel prices were headed. What we didn't know was how it would affect the pricing. We budgeted high to make sure we would not have a short fall. To our advantage, the pricing did not escalate as high as we anticipated. Enclosed are the specifications and detailed prices. b. Staff Workload Impact: The staff workload impact of this new unit will be very positive. In the past, our spring and fall sweepings have been a two man and two piece equipment operation. Our procedure is for one man in the sweeper and one man following behind in a dump truck to place the materials in to be hauled back to a dump site. Our current sweeper only has a 3 cubic yard hopper and can only travel at speeds of 3 to 5 mph to sweep efficiently. Road speed to sweeping areas or dumps sites is 18 to 20 mph. Therefore this machine is much slower than a truck mounted regenerative air sweeper, also there are a lot more moving parts on this machine which means more maintenance. With maintenance, road speed and clean up time of this machine we are only averaging 4 to 5 hours of actual sweeping per day. With a new truck mounted regenerative air sweeper maintenance is less because of less moving parts, road speeds are higher and wash down time is less therefore I believe we can up our average sweeping time 5 to 6 hrs per day. Following the current guide lines of our Public Works Department Vehicle Replacement Policy we evaluated this machine in 2006 and decided that at 10 years of age it would be time to replace the Elgin. Since 2006 we have spent $14,034.54 on parts to maintain this sweeper, this does not include labor, we do all repairs in house. This is year 12 of this machine it should be replaced. Budget constraints would not allow us to replace it earlier. Council Agenda -11/24/2008 Purchasing the Tyrnco 600, a regenerative air sweeper, we can eliminate one man and a dump truck. The new sweeper has a truck mounted air sweeper with a 7.3 cubic yard hopper and a sweeping speed of 5 to 10 mph. When the hopper is full the operator can shut down the vacuum portion of the unit and drive directly to the dump site. We are saving man power and equipment. The Tymco 600 will also have three other very important features that we can become more efficient with picking up blacktop milling, cleaning catch basins and pot holing for utilities. Currently, we use our 1971 Vac-All truck to vacuum blacktop millings when street patching. Our Vac-All truck requires four men to operate; one driving the truck, the other three operating the vacuum portion. The Tymco 600 will become a one man operation saving time and man power. Currently, when we clean catch basins we rely on the Water Department and their large Vac-all jet rodder unit. The Tyrnco 600 is much smaller and easier to maneuver, plus we will not be interrupting the Water Department's jet rodder operations of sanitary sewer lines. As we continue to see utilities being installed underground these days, potholing has become a major form of locating. Safety is a huge factor. Purchasing the Tymco 600, we will definitely save money and be more efficient in the future. B. ALTERNATIVES: 1. The first alternative would be to authorize the purchase of a new Tymco 600 mounted on an International Navistar 4300 Chassis Truck in the amount of $164,079.23 including tax, and to either trade the 1996 Elgin and/or sell it to the public, whichever offers the most value to the City and to authorize the sale of the 1971 Ford Vac-All. 2. The second alternative would be not to replace the 1996 Elgin sweeper at this time. C. STAFF RECOMMENDATION: Staff recommends alternative #1 authorizing the replacement of the 1996 Elgin sweeper as outlined in Alternative A at an expected cost to the City of Monticello of $164,079.23. As previously indicated, we have placed an amount of $226,000.00 over a three year period in our Budget for this purchase. The price tag of this unit is significant making it hard to just during lean times. However given the factors noted in the report above relating to improved efficiency the net effect of having this equipment should result in cost savings as well. This unit is essential to the service of the infrastructure of the Streets and water quality in our Community. The capabilities of this unit will be significantly above the older one and will definitely increase the efficiency of the Department. D. SUPPORTING DATA: Copy of State Bid for Tymco 600, pictures and specifications of new Tymco 600, pictures of old Elgin sweeper and Vehicle Replacement Policy Proposal for Public Works. ~ ~~~~~~~~~ SUPPORTING DATA uiprne~t ~ Ste. Ire. 273651achary Avenus • Elko, MN 55020 Toll Free 1.877.461.3650.Offics 952.461.3850 • Fax 952.461.3689 November [S, 2008 Tom Moores Strcet Superintendent City of Monticello 909 Golf Course Road Monticello, MN SS362-8831 Dear Tom, Thank you for the opportunity to quota a new Tymco 600 mounted on a Navistar 4300 Chassis. The Minnesota State Bid Contract. Number for Enviromnental Equipment ~ Services, Inc. is 437712. Base Price: S 133,230.00 Low Dump, Minimum Maintenance standard No Lubrication Points on Sweeper Unit standard Blower System: Certified in excess of 20,000 CFM's standard Tymco Meets and Exceeds PM l O Testing standard Air Horn S230.00 Electric, Heated West Coast Mirrors. standard Parabolic Mirrors l2" Each standard Cloth High Back Au Ride Seats standard AM/FMICD Player standard Abrasion Protectioa Package standard Auto Sweep Interrupt (ASI) standard Automatic Shutdown System standard Auxiliary Engine (99 HP John Deere) standard Auxiliary Hand Hose with Hydraulic Boom Assist 54,230.00 42" Auxiliary Hand Hose Nozzle Extension Each 5423.00 Dump Switch in Cab standard Right 1Sc Left Griner Broom Tilt Adjuster (x2} 51,400.00 each Linear Actuator Pressure Bleeder standard Linear Actuator • Throttle standard Higi~ Capacity Dust Separator standard Hose Reel - 30' Hose 5923.00 Reverse Pick-Up Head System S330.00 Gutter Broom Over-ride (x2) 51,400.00 each Air Dryer:Brakes 5800.00 Two Speed Traa4mission: Gear Ratio 3.86 - 8. i 7 standard Hopper Deluge System 5730.00 Hopper Drain System 5130.00 HilLow Pressure Washdown System 5830.00 High Output Water System _ 5863.00 Base Prig Includes Factory Training far 4 People in Waco, TX Priceless Total ~ 5164,065.00 Less Trade-In Elgin_Pelican •S 13.000.00 Price ~~ 5134,063.OOPIus Tax and Licensing Thank you onc~ rt fg~}+our interest. Please feel free to contact me with any Rrrd~er questions you may have. Sincerely, , v AI Walfor`~d Vice Presidrnt, Environmental Equipmrnt & Services, [nc. tiattet Broem Optional BAN" Head FROM THE PEOPLE WHO INVENTED A/R SWEEPING! Optional Nand Noss ~~~~~ r~ ,Jim D ~ lit.. Dual large heavy duty 43' diameter steel brooms designed for digging debr's out of curb and gutter. Optional gutter broom tilt adjuster uses in pb controls to adjust the gutter broom angle. Large t2' diameter by 79' long broom with jn cab controls that allow broom assisted sweeping ony when needed. Powerful 8' diameter suction noale for ctearting applications such as catch basins. Optional noale and hose exte~ions available. GENERAL SPECIFICATIONS/MODEL 600® REGENERATIVE AIR SINEEPER® ----, SWEEPER AUXR.tARY Suspension...:....:. 4 springs 2 drag IiMcs Fitter._: ... ..:................ t10 mesh in-line HUtavrpressure washdown ~ ON~EL (~~ Skids .................»....... DUO-SKtDS® Low water shut-off .........Safely shut-off Htptt output water. system Make.......... Jf~iN DEERE. 40451; 4 cyl. Suction 8 Pressure hose .............:..14` low watar waminq llgM in cab couple Ffopper deftuse Dlspiacement...._........276 Ctd)ic ~hes diameter (356 mm} w~ dquid kvN sensor Hopper drakt system (4.5 L) Pressure bleeder ......:.»....».. httpral for SDmy E.atetal air flow nozHe_ Horsepo~r ...............99 @ 2,500 RPM- k~Oht material Pickup Around pidt-~ head 4 Liquid recoae-Y system (r4 kYV) MIiTER 9RNMS, DUAL PalurtN 6utDer brooms (each) 2 .1 Hopper () . Low emissions pactrage Maprbt Nel Torque .:.........» .274 ftAbs ®1 400 RPM (372 Nm) Standard equipment kadudes floodgghis ..... .-....~ .... .» 6MITROl$ ituh~y Swe~er-IAodet 800 HSP' , Air cleaner, heavy duly . Dry type and paraboNc mirrors Drive .m..._..»... ...:::.. t",au;tant speed Msidet ~ (Mphted}_....... Pick-up heaad. Reverse p~kdc-uP head d>ti~ Sinless ateet hopper" OB 1~ spot on..:.. .........» Fell flow AuxNie-Y ergMe shutdown system ruxl-revetsibk hydtauNc motor , Adjustment..~ ..............„..Adjuslab(e for Qom' brooms:' i~lion efts kcharutter (aux~ery engute}, volGneler, low water .Color, (atrcnv» tYMCO snare wtrRr) NLOINER ~~ LONOT down. prossttre pattern and wear system (dust eonh'd}, ag safety are avael~le br Aktminum a8oy high volume open face Down Pressure _..:...._.._. Automatica8y fights. hour Pressure bleeder your holividuet turbele adjusts to requirement OsttstcN eab Dump ~~ i~ fecal ab~ ~ ry,~ Lotxtlon. .__Adjacent to hopper g F~ . ~ ...........::. .....», ........:Dtpl Purpose . Creates blast and suction Bearittgs . : (2) sealed ktetime sw awr t a ......,,» 43' die. (1.1 m) Broom.».._...... ~~ NMRINN6 OEYHrES ~ Model ._..._ tntemational4200 °» . . .. kd>e,~nti-friction steN wire, vertical diaper Amber tear ~rl6ed altematinQ wamitq ~s ...., ~,000 F m I 0 Bdt-on housing .......Abrastoh resistank ~pjuV<~ SY$jEM Aml~r strobe OQht wflh Nmb guard . 50. r e _ 00 PS ~. . ~g 365 CIO (fi t) L) le ~ d~ ~ Operatos Qutlar broort~, dump and Dkk-uR head Bade up ataznt .. .... . V8 Dksd -175 HP ~ SEPARATOR Drive (•-~•••»...-.......~.-Gear drivett OPTINAL EQUIPMENT . Abrasiot potecbon D~Qe Trmsmission ...:.:.....ABi:mtt 2000 series 5 speed autorr~k wl~temal oil f~' Type..:......»....»....:Cydanic, multlpass ' from auxi8ary ergkie Drive (CNG} . . Belt driven Auto swe~ interrupt (ASI) Alternator »..». p .. f 00 am alai separat~rt Size ................: 20' x 61' cygndrical area ... .........»... ........» from auxi8ary engine Auxiliary engine, CNG or turbocharged diesel Belteries •-••- (2)12V;1 t00 CCA Wheelbase ....: 152' ..._._.. ~.......... ( ) 508 ~n x 1549 mm Cap~ily ............._.._..8 GPM (30.3 LPM) Reservoir 25 gal Auxigary harts hose 8' (203 mm} f~ tank ......:.....»..»...... 50 gal. (189 L) Location..w._._~../lxial to blower within hopper super strucbue ._.......»..» ..................»» . (94.6 L) with 80 mesh sucdon strainer ~~ hand hose hydrauNc boom assist shared with. sweeper Tires (2 front. 4-rear}...........».». Tubeless Pattitxdate removal ..._....... Thro~h 61' (1549 mm) skimmer slot into hopper Fiher ..............................10 micron in-Nr~e Cooler .... » Air to oil 10,000 BTU (2.93 J} Auxilkry hY sYskm Broom AsslstPk:k-Up Ffead (BAHg 11R x 22.5 Steering :.:..... itttegrai powu assisted Inspection ..:......Hirtgedeloor, opened DUST CONTROL SYSTEM Cabover packeQe includes 325 Qation witlt 18'steerinQ wfseai from hopper extenor System of wader spray rtoales for (1230.12 L} water ppacdy Bra Oust Arr wf 13 2 CfM Houslrgl .: .:.......Abrasion resistant. w/roplaceabk wear resistant goer airborne dust suppression. Compressed Nriwal Gas jCNG) powarod l "' ' ~ : ..: fuB ~ ~ BQhts . Pump .».........»...»...... Ekictric diaphragrn Dustless . (Moda -b DSl ) _,. .......a... .» NOPPER Reservoir (Polyethylene}...........»220 gaL Gutter broom tYt adjusters} Da~aGe as ramrod Capacity (volutr~tric).....:..........:.......7.3 (832.7 t) with hydrant 181 hose [riQh[ kit or bolt) Fora~Ja6wYlyofaprrrtete tn~cfccJressFs n-odWs, contact factory. cubic yaNs (5.8 nth CaP~y (useable}......».... 6 cubic yards GENERAL (4.6 m~ ZG tIh6TN Construction .»..:....... Welded weal piste Ptdc-up heaq Doty ._....... ST (2210 mm} wflh ittOeQral eliffeners 1 gutter broom ._..._....:110' (2794 mm) faoor apple :.:..:.,.. :.: ............:.... 22° 2 gutter brooms up to.».142' (3606 mm) Dump door openktQ..:.~.:.:84'x44' 1.0. (2134 mm x t 118 mm} Dumping metlaod.~;:......: HydrauAc wtttt raker bar D~p~ !fit ...............36' (914 mm) PN~-UP HEAD iundiert.:Airlnast~nd sudwrt dtamber widnt~~..: ».ar LD. (221otnm} lkad area. 2 610 sq. (1.88 m~ ; =BAFI° aia .....:: 3.587 sa. irxdus f2.3 mgt ~EIIALt. / ) Length_...w._......».......248' (8299 mmj Wkith .....».....»..»...........96' (2438 mm} Height ....._...:..._..:........118' (2997 mm} HelgtN, less strobe I1gfu..103' (2618 mm} Empty weigh" »..:..17,195 the (7806 kQ} weight (~Pef)'...7 sao ibe (~ ~} Mode1600i0 CNG - ~ ' wegM wi8 vary with egwpment. C~rtonsswd Fleturej f3ei`Maewsr~d A TYMCO Regenerative Air Slaeeper uses a controlled blast of air to dislodge debris from the surface. All debris picked up by the pick-up head is directed up the large 14-inch diameter heavy duty suction hose into the hopper. TYMCO removes trash, dirt and fines from the entire area beneath the pick-up head -a generous 8T inches wide. With TYMCO's large paterrted gutter brooms, the sweeping width can be extended to 133 inches, one of the widest in the industry. Regenerative air means a TYMCO never exhausts polluted air into the atmosphere like a vacuum sweeper. And a TYMCO doesn't require a main broom as do mechanical and vacuum sweepers. Other sweepers just move dust around-exhausting it out or pushing it inth the cracks-only a TYMCO picks it all up. TYMCO REGENERATIVE AIR :~, 100% Path Cleaned by Air-Blast Vacuum Mode than Just vacuum Vacuum sweepers utilize a constanttymovfng windrow broom to transfer debris over to a suction Hanle at one side of the sweeper. The debris is then routed up a small t 0-inch diameter sucti~ tube. Only the area beneath the nozzle (approximately 30 inches- is vacuum leaned. The majority of the area (approx. 66%) is merely swept with a broom, pushing particles into the cracks. Thts broo+rr needs to be replaced about every 80-100 hcwrs of operation, costing thousands over fhe Nfe ~ the machine. Vacuum sweepers, by design, exhaust air potentially filled with tine dust particles, into the atmosphere. Where do these partic~ates go? Right where they came from-they settle back onto the road surface. VAC1NlM SWEEPERS = ggg6 ~e0m 1 Only 3496 = 1 vacuum 1 ~~ ~+~,~i,_ rU ~ ~ ~~a- ' C1ean~ by 100°bB~~ & Va~U~m a<< A mechanical broom sweeper can dean the surface of large debris, but dirt and fine particulates are Left behind on the surtace and in the cracks. Broorrrs, by design, actualty fill the cracks up with dirt. And a maJn broom needs to be replaced about every 200 hours of operation, costing thousands of doltars over the life of the machine. A TYMCO sweeper doesn't need a constamly moving broom to sweep efficientty. TYMCO deans dirt even from the cracks because air can go where brooms can't MECHANICAL SWEEPERS 096 Yacrurm t 00% Broom ~ o,~ SUPPORTING DATA VEHICLE REPLACEMENT POLICY PROPOSAL PUBLIC WORKS DEPARTMENT January 21, 2005 The purpose of the guidelines is to create a means by which the department can efficiently evaluate the replacement of the department's equipment. The goal is to maintain all equipment in goodlsafe/efficient operating condition and replace equipment before it becomes a detriment or safety problem for the city. PROPOSAL: All equipment will be evaluated at least two years before a possible replacement year. This will allow us to plan ahead for future budgets and will give the city the flexibility of delaying replacement of equipment if necessary. Pickups ('/z ton, 3/4 ton and 1 tons) and light duty trucks are evaluated after 8 years of service for expected replacement at age 10 to 12 years. This includes a vehicle inspection by the city's mechanic or a reliable dealership, a trade in value of the vehicle is determined, and an estimate of how much longer the vehicle will perform efficient service for the city. This will help decide when it will be most cost efficient to replace the vehicle. The vehicle will be inspected and evaluated every two years after the initial eight year inspection. - Other smaller motorized equipment such as tractors, skid steers, lawn mowers, etc. will be assessed after 5 years and every two years after the initial inspection, with expected replacement at age 7 to 9 years. - Attachments will be assessed annually as to usage, wear, safety, and performance. - If any piece of equipment is found to have possible safety issues or excessive miles/hour associated with operation, that piece of equipment will have first priority for replacement. - Each year at the departmental budget meetings the replacement schedule will be re-evaluated and shared with other departments. The equipment replacement priority list will be determined at that time. - Additional new equipment purchases will be done when it has been shown that departmental inefficiencies are occurring due to lack of equipment or that the city's public service needs are being negatively affected. - Compact 4 x 4 pickups commonly used for off road construction inspection will be evaluated after 6 years with possible replacement at 8 years. - The city will attempt to sell all vehicles and equipment outright through a bid process once trade-in values are known. - Projected growth may require keeping better trade-ins for backup use or transportation service. EWOMIMWORDPROC4IGENDA~2008~SUPPORTING DATA -REPLACEMENT OF ELGIN SWEEPER - 2005 VEHICLE 8 EQUIP POLICV.DOCX: 2/10105 - C Ag8 L Ol L - - Large dump trucks: evaluated at 10 years of age for replacement at 12 or 14 years. - Small loaders (non skid steer) and street sweepers: evaluated at 8 years of age with replacement at 10 to 1 Z years. - Large loaders: evaluated at 10 years of age with replacement at 12 to 16 years. - Motor grader: continue to buy late model used; evaluate at 18 years of age with replacement at 20 to 22 years. - All trailers: inspect yearly with replacement as needed. - Specialized equipment: Inspect yearly with replacement as needed - Vac-Con sewer cleaner: Evaluate yearly with estimated replacement at 12 - 16 years. Also, other wastewater treatment plant heavy duty rolling stock such as trucks, trailers and applicators. F:WDMIMWORDPROCIAGENDA\2008\SUPPORTING DATA -REPLACEMENT OF ELGIN SWEEPER- 2005 VEHICLE 8 EQUIP POLICV.DOCX. 2/10/0.5 - PagC 2 Of 2 Council Agenda: November 24, 2008 14: Higher Education Committee: Uudate and request for feedback regarding the established vision and objectives. A. REFERENCE AND BACKGROUND: The Higher Education Committee was formed to address the results and recommendations that came out of the Bioscience Park Study completed by students from St. Cloud State in 2007. The committee has evolved over the last year to address the higher education gaps and needs within the community at large. The committee established a vision, mission, and drafted a few objectives. It should be noted that the committee will build upon their longer term objectives when the needs assessment study is complete. Vision Statement: To promote higher education to better develop our economy, community, and people. Mission Statement: The Higher Education Committee will listen to and meet the needs of our stakeholders, adapt to the changing environment, and strengthen the bonds between our economy and its people. We will create learning opportunities by building partnerships and be right sized. Objectives: 1. Complete a needs assessment for the community. a. Survey the existing educational programs and training services b. Determine what the gaps are in the community and what training will need to be provided in the future 2. Determine if Monticello is in need of a Higher Education Center 3. Establish a Higher Education Center. This will include obtaining partnerships, funding sources, and determining what type of educational classes and training will be offered. The Committee believes it is important to complete a needs assessment of the community. In order to understand the needs of the community at large and the business community, a comprehensive survey will need to be completed to determine what educational classes, programs, and training opportunities currently exist. The committee is not interested in duplicating existing programs and/or workforce training. The committee desires to establish a Higher Education Center that will serve as a place to bridge the gaps between the educational stakeholders, community, and businesses. It is anticipated that the center would include a compiling of local resources, flexible training opportunities, skill development classes, and workforce training. The Higher Ed Committee received a proposal from Anoka Ramsey Community College to provide a Higher Education Center Coordinator as a pilot project for four months. The proposal included four main objectives in piloting a Higher Education Center: 1.Public Relations 2.Marketing 3.Sales 4.Project Management. The cost associated with this proposal is $15,750. The proposal by Anoka Ramsey Community Committee is very comprehensive and provides great opportunities. However, the committee struggled with the proposal for several reasons. The cost associated with completing a pilot project seemed on the high side and it was uncertain as to where funding could be obtained. The committee also raised some concern as to what would occur once the four month pilot project was completed. Alternatives to completing a survey and needs assessment of the community were explored. Contact was made with Barry Kirchoff, the Director of the Small Business Development Center at St. Cloud State. The question was asked whether performing a survey and needs assessment of the community could be completed as a student project. Mr. Kirchoff was very receptive and enthusiastic about this opportunity. The student project could be launched in early January and be completed by May. St. Cloud State students would complete the following objectives: 1. Survey the community (including Big Lake, Buffalo, Becker, St. Michael, and Albertville) to establish current education and workforce training programs that are being offered by local schools, colleges, and the business community. 2. Determine current and forecasted market needs using methods such as research, focus and end user groups, survey's and analysis of social, technological, educational and business trends in order to assist in keeping the workforce competitive. 3. Determine if the demographics of the community would be able to support a Higher Education Center and what resources should it include. The committee determined that working with St. Cloud State made the most sense. The committee felt that in order to determine if a Higher Education Center would be successful in the community, a survey and needs assessment needed to be completed first. The community has had a great working relationship with St. Cloud State. They have the resources and competence to complete the project. Also noteworthy is the fact that St. Cloud State completed several studies in the community (bioscience study and completing work for the school district) and therefore presents themselves well in their ability to complete the objectives set forth by the committee. The vision and mission statement established by the Higher Education Committee supports several goals and guidelines established in the Comprehensive Plan. The Comprehensive Plan states one of the most important objectives is the need to create and retain jobs, particularly jobs with an income level capable of supporting a family. The Comprehensive Plan also calls for further efforts to be made in attracting bioscience or high technology industries and jobs. Completing a needs assessment of the community will allow the City to determine the importance of establishing a Higher Education Center in Monticello. Statics are showing that organizations will need to provide their workforce with additional education and training programs, specifically citing computer skills, leadership, management training, customer service training, and emerging technologies, in order to stay competitive in the market. Establishing a Higher Education Center would provide Monticello with resources to attract and retain residents and local workforce that will be able to meet the market demands and position themselves to advance their income levels. The center could also be an attraction for companies to locate in Monticello. Companies will look to locate in areas that can provide a well trained workforce. Providing local training opportunities will no doubt be a positive view to the existing business community and in attracting new businesses. All of these efforts and benefits relate back to the objectives and goals established in the City's Comprehensive Plan. BUDGET IMPACTS: Budget impacts have only included staff time, which has been quite minimal at this point. It is anticipated that at some point in the future the City will be asked to consider being a partner in the establishment of a Higher Education Center. In order for any educational center to succeed, many supporters and financial partners will need to be obtained. Partnerships could include the business community, educational institutions, City, and other non-profit organization. B. ALTERNATIVE ACTION: 1. Staff and the Higher Education Committee would like to obtain feedback from the City Council regarding the efforts and direction the committee is taking. 2. If the City Council is supportive of the vision and work plan established by the Committee, the next step will be to proceed with the survey and needs assessment study. C. STAFF RECOMMENDATION: Higher Education Centers currently exists in other communities, such as Chaska and Apple Valley. These centers are currently locating closer to the Twins Cities area. It appears Higher Education Centers do not currently exist in the greater Monticello community; therefore steps are being proposed to fulfill the anticipated educational gap in the City. Establishing a Higher Education Center has many benefits to the community and most importantly supports the City's Comprehensive Plan. The first step in creating a successful center is to know what currently exists, to avoid duplication, and determine what is needed. Therefore, Staff is recommending that the Higher Education Committee and the City Council proceed in working with St. Cloud State to obtain information that will help determine how a successful Higher Education Center can be created. Council Agenda: November 24, 2008 15. Consideration to approve use of City funds to recognize long-term employees and their years of service (TE/JO). A. REFERENCE AND BACKGROUND In 2008 MN Statute 15.46 was adopted which allows cities to expend funds for employee recognition programs. The City of Monticello has a number of employees who have dedicated much of their life to serving the citizens of Monticello and have reached or will soon reach career "milestones". These employees have shown their dedication to the City thru their longevity and so you are asked to consider the allocation of City funds to be used to recognize these employees who have served the City of Monticello for 10 plus years. Employees who have been with the City for 10 plus years would receive a card and framed certificate on their milestone anniversary (10, 20, 30 years) as well as their name printed on a plaque that would be hung in the front lobby. Retirements for employees with 10 or more years of governmental service would include cake and coffee at the Community Center. BUDGET IMPACT The estimated initial cost of implementation of the above program for 2008 would be: $450 with an annual estimated cost of $200 thereafter. B. ALTERNATIVE ACTIONS 1. Motion to approve City funds to be used for employee recognition program as outlined in the attached policy. 2. Motion to deny the request for City funds to be used for employee recognition program as outlined in the attached policy. C. STAFF RECOMMENDATION Staff recommends alternative 1 above. This action would include a minimal cost to the City but would show the employees that we appreciate their dedication and service. D. SUPPORTING DATA Employee Recognition Policy 2008-2010 Anniversary List 2008 Minnesota Statute 15.46 Employee Recognition Policy Purpose: The purpose of this policy is to enable use of city funds in recognizing employees who have demonstrated dedication to their duties and provided exceptional service to the Citizens of Monticello over a period of years.. Employees will be recognized for their years of service to the City of Monticello thru various recognition programs. Including the following: 10 years of Service- card, certificate and name on a plaque in the City Hall lobby. 15 years of Service-card and certificate 20 years of Service- card, certificate and name on a plaque in the City Hall lobby. 25 years of Service- card and certificate 30 years of Service- card, certificate and name on a plaque in the City Hall lobby. Retirement from the City of Monticello after 10 or more years of governmental service- The City will host a cake and coffee open house at the Community Center. Employee Hire Date Anniversary 2008 Employee Recognition Dates Gary Anderson 5/16/1983 25 Tom Moores 12/14/1983 25 Allen Lapinski 1 /4/1988 20 Jeff O'Neill 2/29/1988 20 2009 Employee Recognition Dates Matt Theisen 8/14/1979 30 Cathy Shuman 3/1/1989 20 Pat Kovich 5/8/1989 20 Beth Green 9/26/1994 15 Tom Pawelk 1/25/1999 10 Mike Rogers 5/17/1999 10 Kitty Baltos 6/7/1999 10 Dawn Grossinger 6/7/1999 10 Deb Ward 6/7/1999 10 Todd Barnes 7/26/1999 10 2010 Employee Recognition Dates Diane Jacobson 3/31 /1980 30 Tom Bose 5/4/1990 20 Jim Eisele 6/12/1990 20 Tricia Menth 1/29/2000 10 Corinne Mitchell 2/3/2000 10 Brian Weldon 5/2/2000 10 Katie Decker 5/30/2000 10 Anne Johnson 6/5/2000 10 Michael Gresser 8/13/2000 10 Randy Haberman 10/15/2000 10 Leo Shroden 10/16/2000 10 Dale Brown 10/27/2000 10 15.16, 2008 Minnesota Statutes Page 1 of 1 2008 Minnesota Statutes - 15.4b PREVENTIVE HEALTH SERVICES FOR PUBLIC EMPLQYEES. The commissioner of the Department of Rinance may establish and operate a program of preventive health services £or state employees and shall provide the staff, equipment, and facilities necessary to do so, The commissioner shall develop these services in accordance with the accepted practices of and standards for occupational preventive health services in the state of Minnesota. Specific services must be directed to the work environment and to the health of the employee in relation to the job, The commissioner shall cooperate with the Department of Health as well as other private and public community agencies providing health, safety, employment, and welfare services. A county or a statutory or home rule charter city may establish and opera#e a program o£ preventive health and employee recognition services for its employees and may provide necessary staff, equipment, and facilities and may expend funds as necessary to achieve the objectives of the program. History: 1963 c 766 s 2; 1977 c 305 s 45; 1986 c 444; 1987 c 186 s 2; 1991 c 128 s 1; 1991 c 292 art 2 s 1; 2007 c 59 s 1; 2008 c 204 s 42 hops:!/www.revisor.leg.state.mn.usfstatutes/lid=15.46 11/7!2008