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City Council Agenda Packet 12-08-2008AGENDA REGULAR MEETING - MONTICELLO CITY COUNCIL Monday December 8, 2008 - 7 p.m. Mayor: Clint Herbst Council Members: Wayne Mayer, Tom Perrault, Brian Stumpf and Susie Wojchouski 1. Call to Order and Pledge of Allegiance 2A. Approve minutes of November 19, 2008 Special Meeting -Transportation Plan. 2B. Approve minutes of November 24, 2008 Regular Meeting. 3. Consideration of adding items to the agenda. 4. Citizen comments, petitions, requests and concerns. 5. Consent Agenda: A. Consideration of ratifying hires and departures MCC, DMV, Parks and Building Department. B. Consideration of accepting contribution from Wa1Mart for Fire Department equipment. C. Consideration of rescinding withdrawal from membership in the Sherburne-Wright Cable Commission. D. Consideration to review and adopt the 2008 Natural Resource Inventory and Assessment. E. Consideration of reassignment of TIF agreement as it relates to Prairie West, TIF District 1-20. 6. Consideration of items removed from the consent agenda for discussion. 7. Consideration of approving fina12009 tax levy and budget. 8. Consideration of shifting the pay scale for 2009. 9. Consideration of an amendment to Title 7, Chapter 2, Section 20 of the City Code as related to Utility Shut-off. 10. Presentation of update on long range plan for wastewater treatment plant. 11. Consideration of approving amended snow plowing policy. 12. Consideration of replacing cobra head lights on TH 25 from the I-94 Bridge to the Mississippi Bridge. Agenda Monticello City Council December 8, 2008 Page 2 13. REMOVED FROM AGENDA. 14. Foreclosure Prevention and Remedy Options. 15. YMCA A. Consideration of approving an amendment to the Memorandum of Understanding on Bertram Chain of Lakes Project adding draft lease agreement as an exhibit. B. Consideration of approving a lease agreement enabling the City to use parcels #1 and #2 for athletic fields. C. Consideration of approval of purchase agreement. 16. Consideration of approving payment of bills for December, 2008. 17. Adjourn • • • OW a c~ as wa Ua HW ~O OU ~ ~ a w~ ~ o• ~ a >+ o U H 5 H I Ucnfx Ho 0o u~~ ui a' U o to as m ~~ ~~ ~~ .+ o ~ a 0 d' H a~ ~ a ~ r1 N a A ~ ~ ~ N ro ~ v a U bm w a N x m ~ U ~ I ~ •.~ a . ,-~ ao ~ t o z a I x w I O I S-t • I m N ~ I o ~ ,H I ~ C ~ H I w -.+ ~ z I ~ -~ a~ w . 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H 1 ~ cxmwxH H ww w>+a 3a aH AaH aIw ~Ca aa~z~ Ha u~a~awwao 'y1 a' ~ ~i U1 H ~ ~ A ~ I I I 1 x U a ~ ~ z ~a H m ~o 0o •~ a ~ u W a 1 UI m1 w 1 A I a~wH~HH~HUxxua w p H H H\WWHW zal~a~a~oa~H3 m wH wow H~C~~w H C~1-7xA000IUIUH~UI G, w a ~ •• a ~ v W I w~ I z I z w (~ ao a a r.~ U\ [L' x ' .. ~o Cn\ UN Q,'H A ~ W A I ~ i I Cci I r-IHM[~IOONMO~O .-INO~L(1 OHS-I~-iN d'~01000DOOOlI1 r-1NNNNNNN[hV~~D~O10lO ~ H O H x ~ CQ a4 I Zi I /-C I [A I a ~1. W U' ~ H O F ~, . z W a x O . w A O a a A A W a UJ ~ ~ ~ A W W a ~ o y+ a ~ a a ~ m a a H W W O H m H a z H A ' W ' U W R: a W x ~C H A Council Minutes: November 19, 2008 MINUTES SPECIAL MEETING - MONTICELLO CITY COUNCIL TRANSPORTATION PLAN WORKSHOP Wednesday November 19, 2008 - 5:30 p.m. Members Present: Clint Herbst, Wayne Mayer, Tom Perrault, Brian Stumpf and Susie Woj chouski Members Absent: None 1. Call to Order. The meeting was called to order at 5:37 p.m. City Engineer, Bruce Westby, thanked those in attendance and acknowledged officials from other agencies including Wright County Highway Engineer Wayne Fingalson, Terry Humbert from Mn/DOT, and various officials from the City of Big Lake and Big Lake Township. Deb Steiskal, Constituent Services Officer for Congresswoman Michele Bachmann, was also acknowledged. Bruce Westby outlined the format for the meeting which included a formal presentation, followed by a question and comment period and an open house. Bruce Westby pointed out that the City's Transportation Plan affects other areas outside the City limits. It has regional as well as local impacts. 2. Trunk Hi~hway 25 Study Presentation. Chuck Rickart from WSB & Associates made a formal presentation on the City's TH 25 study. They collected data, analyzed existing conditions and did traffic projections for the year 2030. From the data collected they suggested improvement alternatives and did an analysis of each alternative. They also looked at funding sources for the work. Chuck Rickart briefly reviewed traffic count data. When counts were done in 2007 there were 23,200 vehicles daily south of I-94 and 31,000 vehicles crossing the Mississippi River bridge towards Big Lake. Traffic projections for 2030 increased to 37,000 and 45,000 vehicles respectively. Chuck Rickart noted the need for the Fallon Avenue overpass which is a ~roposed improvement that would pass over the freeway at Fallon Avenue and connect to 7t Street to the east of Washington Street (near St. Henry's Catholic Church). Improvements that were considered included: 1) Signal timing modifications; 2) Turn lanes; 3) Access modifications; 4) Roundabouts; 5) Additional through lane; 6) One-way pair and 7) Additional river crossings and I-94 interchanges. Access modifications included the closing of River Street. The one-way pair would have existing TH 25 be the southbound lanes and Cedar Street would be the northbound lanes. This improvement would require widening the interchange at I-94 and constructing another bridge over the Mississippi. He noted the possibility that there could be two interchanges between County Road 39 and Orchard Lane. Three sites were looked at as possible river crossings which are Orchard Road, Washington Street and CSAH 18. The proposed improvements and modifications were broken into short term, medium term and long term improvements. The short term (0-5 years) improvements covered: 1) signal Council Minutes: November 19, 2008 timing modifications; 2) River Street access modifications; and 3) Addition of turn lanes. The City would need to work with Mn/DOT and the County to implement the short term improvements. Mn/DOT is currently looking at the signal timing on TH 25 in Monticello as well as at Sherburne County Road 11 in Big Lake. Modifications to the River Street access to TH 25 are in process now. Traffic counts will be taken in the next few weeks. The addition of turn lanes is being considered at Broadway, 7~' Street and the westbound ramp of I-94. Chuck Rickart indicated that some of these improvements would be done through maintenance and cooperative agreements with the County and the State Medium term improvements, projects they would expect to do within 5-15 years, included: 1) Access modifications and 2) Roundabouts. These improvements would be driven by development and/or downtown redevelopment. Chuck Rickart noted that they are looking at the possibility of a roundabout at Broadway and TH 25. For long term improvements (15-30 years) they would be looking at adding an additional lane to TH 25 in each direction, aone-way pair, an additional river crossing and/or additional interchanges on I-94. These improvements would take significant traffic off of TH 25 and would likely require federal funding. The next steps in the TH 25 study include 1) Council input; 2) Meeting with the Big Lake Joint Transportation Committee; 3) Public input from tonight's meeting as well as another meeting in January and 4) Presentation of the final Transportation Plan to the Council sometime in January. The final report will have preliminary cost estimates that could be used for future funding purposes. 3. Transportation Plan Presentation. The purpose of spending time and effort on a transportation plan is multiple. Transportation Plans are tools that can be used by local officials and staff to consider the big picture when making decisions that can be impacted by the effects of transportation. It is also a valuable piece of information that residents, businesses and property owners can utilize to see how traffic would impact the use and development of their property. The plan is also the basis for cooperation between different agencies as what happens in one area as far as traffic and roadways has impacts extending outside the area. The objectives of the Transportation Plan include a plan that would 1) Provide a roadway system that would facilitate growth; 2) Provide access to residents and commercial businesses; 3) Promote mobility for motorized and non-motorized traffic; and 4) Support the regional transportation system. One aspect of the plan looked at non-motorized traffic and addressed the issues of pathways and trails. It is important that the City's Transportation Plan be set up correctly so that other systems can fit into it. The following steps were used to develop the new Transportation Plan: 1) The existing Monticello Transportation Plan was used as a base; 2) The City's updated Comprehensive Plan, as well as the Land Use Plan of Big Lake, were considered; 3) Updated traffic counts were taken; 4) Needs and improvements were identified; 5) Identifying funding sources and 6) Preparation of the updated plan. As noted earlier a big issue in Monticello is to lessen traffic on TH 25. Funding will be a very important aspect in how this will be accomplished. 2 Council Minutes: November 19, 2008 With the economic times being what they are and the high demand for limited funds, the City will need to be ready to be first in line when funds are made available to be distributed at the state or federal level. Chuck Rickart talked about the structure of the plan: 1) Analyze existing conditions; 2) Future road uses; 3)Non-motorized traffic; 4) Transit; 5) Aviation and goods movement; (the aviation portion is unlikely to be in the plan as it doesn't affect Monticello very much); and 6) Funding. Interchange and overpass options were discussed. The Fallon Avenue overpass was identified in the previous Transportation Plan and would provide local traffic relief. It was noted that as a condition of approving the CSAH 18 interchange the FHWA required that the Fallon Avenue overpass be constructed prior to looking at any additional interchanges. Various sites along I-94, west of TH 25, have been looked at as possible interchange locations. The area between County Road 39 and Orchard Road could have 1 to 2 interchanges. Locations for interchanges will depend on spacing, need and development. Needs will be dependent on local and regional development. Depending on where the new interchange is located up to 6,000 vehicles would be diverted off of TH 25 at I-94. However, it was emphasized that without another river crossing the Fallon Avenue overpass or another interchange will not improve traffic on TH 25 north of Broadway. River crossing options were discussed. 1) Widen TH 25 and utilize aone-way pair. This would provide additional capacity on TH 25 but there would be significant right of way issues, especially in the area of Broadway. It would require the reconstruction of the TH 25 bridge at I-94, as well as a new river crossing bridge at Cedar Street. It was noted that the one-way pair would create two high volume roads, rather than one as currently exists, which would be a greater barrier for vehicles trying to cross TH 25. 2) Orchard Road extension would connect Broadway with Sherburne County Road 11. This would take about 7,000 vehicles off of the TH 25 river bridge by 2030 if an interchange was constructed near Orchard Road on I-94. As such this would provide some regional benefit. 3) Washington Street extension would connect Broadway with Sherburne CSAH 14. This crossing has the best traffic impact on TH 25 and it would divert 16,000 cars off of TH 25 by 2030. There would be no direct connection to I-94. This would provide alternative access and relief for local traffic between Monticello and Big Lake and would connect Monticello to the greatest future growth area in Big Lake as identified in their Land Use Plan. 4) CSAH 18 extension would connect CSAH 18 with Sherburne CSAH 14 in Big Lake and would divert up to 10,000 vehicles off of TH 25 by 2030. With the existing I-94 interchange at CSAH 18 it would provide regional benefit. Other significant parts of the roadway system will be considered in the new Transportation Plan including the construction/extension of such collector roadways as School Boulevard; 7th Street, Chelsea Road, 85th Street, the North Frontage Road connecting 95th Street to East Broadway, and various north/south and east/west minor collector streets. Chuck Rickart noted the pedestrian and bike plan is primarily a local plan but also includes connections to Wright County's trail system. This is something that is looked at in more detail in the Natural Resources Inventory which the City is currently developing. The Plan will also address transit systems, including River Rider service options. They looked at the possibility of connecting to the NorthStar commuter rail in Big Lake and a possible 3 Council Minutes: November 19, 2008 connection to the Maple Grove Transit Station. River Rider has stated they do not presently have the funding to provide this type of service. Funding and financing is a major consideration for the proposed improvements and would primarily consist of cooperative agreements with Mn/DOT and the County. Projects with regional impact carry greater weight in funding such as working with the I-94 Coalition and the Big Lake/Big Lake Township Joint Transportation Committee. There is a possibility that some kind of federal funding stimulus package might be available at some point so it is important that the City has plans in place to identify an immediate need for the funding. Finally, assessments could help defray some of the cost of the improvements. Chuck Rickart outlined the next steps. It is hoped to have a draft plan ready by the end of November. Public input will be received both at this meeting and at a Planning Commission meeting to beheld sometime in January. The draft plan will then likely go to the Council in January. Between now and when the Council adopts the Transportation Plan there will be ongoing input from governmental and regulatory agencies. 4. Question and Answer Session. Following the formal presentation the meeting was opened up for questions. Brian Stumpf commented on the 7th Street extension. He felt that this was something that needs to be constructed on the north side of I-94. If they do move forward with 7th Street the City may have some issues with the intersection of Walnut and 7th Street. Brian Stumpf asked if some low-cost modifications could be made to Broadway to allow traffic to flow better. The problem is mainly from Broadway across the river. Brian Stumpf said no matter what improvements are made you can't save significant time because crossing the river takes the same amount of time. Only another river crossing will have significant impact on the flow of traffic on TH 25. He did not feel that the City's park and ride lot was in the most favorable location in the community. Tom Perrault noted that the City did not approve participation in the I-94 Coalition. He questioned if any study had been made on the affect the NorthStar rail would have. Chuck Rickart said they did take that into consideration as best they could. Tom Perrault asked if as a result of TH 101 being redone did Monticello pick up any of that traffic. Chuck Rickart said he didn't have any information on where the traffic from the TH 101 work was diverted to. Chuck Rickart said the traffic counts that were done were similar so he didn't think the TH 101 project had much impact on Monticello traffic. Clint Herbst did not feel the one-way pair should be looked at as an option. He felt they should look at a river crossing on the east side of Monticello somewhere between Otsego and Monticello rather than river crossings just within the city. Chuck Rickart said he believes that Otsego was looking at a river crossing. Terry Humbert from Mn/DOT said the DNR required them to do a study of the cumulative impacts of river crossings. He felt there was a good chance for a river crossing in this area. Terry Humbert said the only river crossing Mn/DOT is involved in is the one by Clearwater. Terry Humbert said a crossing in the Monticello area would be for local traffic primarily and therefore it would require a local funding effort. Clint Herbst said the traffic crossing the river at Clearwater is nothing like 4 Council Minutes: November 19, 2008 the volume of traffic in this area. Terry Humbert said in looking at Clearwater they considered the growth in the St. Cloud area and the traffic to Brainerd. Terry Humbert stated much of the traffic on TH 25 either starts or ends in Monticello and Big Lake. Brian Stumpf said he didn't understand why the eastbound Broadway ramp could not be used. Terry Humbert said at some point I-94 will be widened to six lanes and additional ponding area will be needed. Terry Humbert said when the City went through the process of getting the interchange they had to come to an agreement as to where the access point would be. Mn/DOT likes to minimize the number of access points on the freeways. Mn/DOT weighs the need of local access with the need to keep the freeway traffic moving freely. Brian Stumpf said he disagrees that Mn/DOT is trying to limit access to the freeway since it shows in the Transportation Plan that they are willing to accept two interchanges west of TH 25. Terry Humbert stated Mn/DOT tries to keep access points to a minimum but if traffic and development justify the need for additional access points, Mn/DOT does try to work with the communities to provide that access. Susie Wojchouski asked if the Fallon Avenue overpass is the most important one and if there are any other overpasses planned for the west end of town. Chuck Rickart said they looked at that but did not see the benefit of any overpasses west of TH 25. Susie Wojchouski noted that the media indicated that the cost of the St. Cloud bridge that was replaced was about $253,000,000 and she wondered how local development could be expected to fund bridge costs if that was what it cost. Terry Humbert said the St. Cloud bridge cost about $20,000,000 but that the 35W bridge was about $253,000,000. Wayne Mayer asked about the placement of the proposed river crossing west of Monticello. Terry Humbert said it was the area chosen in the Corridor Study. Terry Humbert said most traffic crossing the river is local traffic from the Big Lake/Big Lake Township/Monticello area. He felt the majority of people going up north would cross at Clearwater. Wayne Mayer disagreed that it is local traffic that is clogging this crossing. Terry Humbert said between Clearwater and Becker traffic flow is light and that the flow picks up again at Becker. There is also a lot of traffic between St. Cloud and Clearwater. Susie Wojchouski said since the Corridor Study had been done 10 to 12 years ago there has been a significant increase in the population of the Big Lake/Big Lake Township/Monticello area. Terry Humbert said the project was based on 2040 projections and that took into consideration the Big Lake/Monticello area being pretty much fully developed. Dan Lemm commented that years ago they built the roads first and the towns grew up around them. After development occurs it is a headache to try to clear up traffic problems. He also felt that the traffic should be re-routed around town. Jeff O'Neill asked what are the alternatives for the planned crossing. He wondered if there was a population threshold where a second river crossing will be needed. Bruce Westby said he believes the existing capacity of the TH 25 bridge is 43,000 ADT. Right now the ADT is at 30,000 and in 2030 they anticipate it would reach capacity. Chuck Rickart said the bridge would be included in the transportation plan. Terry Humbert said a bridge would have more capacity as there are no intersections or signals on the bridge. He said it is the intersections at the ends that restrict the capacity of the bridge. Chuck Rickart said they are at the point where they have to start planning for the improvements because they are almost at capacity. 5 Council Minutes: November 19, 2008 Bob Viering said he knows a lot of people commute out of Monticello and are sitting in traffic for a long time. He would like to see the City be part of the I-94 Coalition. He commented on the City talking to Big Lake and Big Lake Township about the traffic and urged them to continue to do so as well as working with other entities to come up with a regional plan. He felt getting the river crossing and adding on to I-94 would take state and federal money and he felt the more entities involved in the proposal the better the chance of funding the improvements. Bill Seefeldt felt the majority of traffic on TH 25 are weekenders and commuters. He felt Option B in the corridor study made more sense than the Clearwater corridor because it would take some traffic off of TH 25. He also stated his belief that construction of the Fallon Avenue overpass would not help traffic enough to justify the cost. He asked about synchronization of the signals on TH 25. Chuck Rickart said the TH 25 signal systems are hard-wire interconnected. Now with the interchange on CSAH 18 there are different traffic patterns so the TH 25 signals might need some adjustments. Chuck Rickart said the Fallon Avenue overpass was different than the river crossings because of the magnitude of the cost compared to the benefit. Fallon Avenue would be a local connection only and would not provide regional benefit. Jim Sanford, Big Lake Township Chairman, stated they are working with the City on TH 25 traffic issues. He felt a river crossing between Big Lake and Becker would really help them. He felt it was the weekend traffic that plugs things up, especially on Fridays, so getting traffic off of TH 25 and onto Sherburne CR 11 in Clearwater needs to be done. He added since the funding is not there Mn/DOT is pushing the Clearwater crossing project off. Terry Humbert said because the project is far off in the future those types of projects were called off. John Chadwick felt it was a benefit in having the representatives from various agencies at this meeting. He stated there are advantages to the County Road 391ocation for an interchange. The road is already built and only the ramps need to be added. It is close to major streets and the YMCA. Michael Kelly said he had discussed with Mn/DOT representatives what the state is responsible for as far as interchanges. He stated this meeting would have been more helpful if slides including street names were shown when they were referencing a specific street or site as he was relatively new to the community. He didn't like the County Road 391ocation for an interchange as it would be the only interchange where the traffic coming off the road would be dumping into a residential area. He felt the main issue was funding and since there is no state money for an interchange or river crossing funding would have to come from within the community where the interchange or river crossing is located. He did not favor the use of one-way pairs or the roundabouts. Terry Humbert explained that certain steps must be completed before consideration of an interchange location. This includes traffic models, a layout proposal and environmental documentation. Clint Herbst said the City has to find a spot for the interchange and then they can address who pays for it. With the CSAH 18 interchange it was mostly the benefitting property owners picking up the cost. Rick Traver, manager of the Monticello Country Club, said locating the interchange in the County Road 39 area would impact them greatly, possibly putting them out of business. He added the Country Club pays about $25,000 annually in taxes which would be lost to the 6 Council Minutes: November 19, 2008 City. He asked that the City keep the local businesses in mind when they look at where to locate an interchange. While he understood that those who had property to develop would favor the interchange being located in the County Road 39 area, the established businesses need to be considered. Tom Moores asked about a designated snowmobile trail through Monticello. He asked if there was anything that determined how the snowmobile trail is laid out. Bruce Westby said the Transportation Plan did not consider a snowmobile route through the City. Bruce Westby said the Transportation Plan is a planning document and is not updated annually so things like snowmobile trails that need to be revised annually shouldn't be included in the Plan. Chuck Rickart reminded everyone that the City is doing a Natural Resources Inventory and that might be a document where a snowmobile trail better fits. Tom Moores said the crossing at the river is more of a concern to him than the trail. Terry Humbert said a designated lane for a snowmobile crossing can't likely be added to an existing bridge but Mn/DOT may consider it as part of a new bridge construction project. Terry Humbert said they don't have a lot of money for new projects and the funding they have is primarily for maintenance. Wayne Fingalson, Wright County Highway Engineer, said it was a positive thing that the City was doing and the County is supportive of developing a Transportation Plan. Brian Stumpf asked Chuck Rickart where they should start with any of the short term fixes. Chuck Rickart said these improvements should be included in the Capital Improvement Program as the next step. 5. Open House. There being no further questions the meeting was closed and those in attendance were provided an opportunity to review various layouts relating to transportation and further discuss the Transportation Plan with Council members and staff. Formal meeting closed at 7:30 p.m. Recording Secretary 7 Council Minutes: November 24, 2008 MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday November 24, 2008 - 7 p.m. Members Present: Clint Herbst, Wayne Mayer, Tom Perrault, Brian Stumpf and Susie Wojchouski Members Absent: None 1. Call to Order and Pledge of Allegiance Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of Allegiance was said. 2A. Approve minutes of November 10, 2008 Regular Meeting. BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE NOVEMBER 10, 2008 REGULAR MEETING. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 2B. Approve minutes of November 10, 2008 Special Meeting -Natural Resources Inventory. SUSIE WOJCHOUSKI MOVED TO APPROVE THE MINUTES OF THE NOVEMBER 10, 2008 SPECIAL MEETING RELATING TO THE NATURAL RESOURCES INVENTORY. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED WITH WAYNE MAYER ABSTAINING. 3. Consideration of adding items to the agenda. The following items were added to the agenda: 1) Clarification on the status of Hawthorne Place North; 2) Update from DMV on impact of Hecker Dealership status; 3) Meeting on 2009 budget and levy; and 4) Wright County's response to the County Road 75 request. 4. Citizen comments, petitions, requests and concerns. No one spoke under citizen comments. 5. Consent Agenda: A. Consideration of ratifying hires and departures for MCC and Water Department. Recommendation: Ratify the hires and departures as identified. B. Consideration of increasing cash drawer amount for DMV. Recommendation: Approve the $75 increase to the DMV change fund. C. Consideration of accepting a matching grant from Centerpoint Energy to be applied towards multi-gas detectors for the Fire Department. Recommendation: Approve the contribution and authorize use of funds as specified. Resolution #2008-91. Council Minutes: November 24, 2008 D. Consideration of approval of a conditional use permit for auto repair major/minor and outdoor sales and display in an I-2 District. Applicant: Sisu Motors Recommendation: 1) Approve the conditional use permit for automobile repair major/minor based on a finding that the use is consistent with the requirements of the zoning district and the applicant's operation appears to meet the standards as developed. 2) Approve the conditional use permit for open and outdoor service and sales based on a finding that the nature of the applicant's business operation will not likely create negative traffic or other impacts on the industrial area in which it is located. A condition maybe considered relating to the business operation as noted in the following: a) The applicant maintains a sales operation that relies on pre-ordered vehicles and does not maintain a general sales lot for browsing customers; b) No more than five vehicles maybe stored for sale outside on the property at any one time; c) If more than five vehicles are stored outside for sale, the applicant shall be required to seek an amendment to the Outdoor Sales Conditional Use Permit; d) If parking supply becomes an issue, based on information from staff, building owner, or other tenants, the applicant shall be required to seek an amendment to the CUP to accommodate an alternative sales e) Any lighting is subject to the review and approval of the Building Official in accordance with Zoning Ordinance requirements. E. Consideration of an amendment to Title II, Chapter 8 of the City Ordinance relating to members on the MCC Advisory Board. Recommendation: Adopt the ordinance amendment as proposed. F. Consideration of authorizing purchase of solar shades for MCC pool area from Kustom Blinds and Draperies in the amount of $6,486.00. Recommendation: Authorize the purchase of the Solar Shades from Kustom Blinds and Draperies in the amount of $6,486.00. G. Consideration of approving Change Order # 1 to the 2007 Street Reconstruction Project, City Project No. 2007-01 C. Recommendation: Approve Change Order #1 to Northwest Asphalt for the 2007 Street Reconstruction Project, City Project No. 2007-01 C in the amount of $9,681.00. H. Consideration of accepting improvements and authorizing final payment to Northwest Asphalt for 2007 Street Reconstruction Project, City Project No. 2007-O1C. Recommendation: Accept the improvements constructed under the 2007 Street Reconstruction Project, City Project No. 2007-O1C and approve final payment of $75,427.85 to Northwest Asphalt, Inc. contingent upon receipt of the final paperwork. I. Consideration of continuing the extension of Human Resources Manager hours from 25 to 30 hours a week. Recommendation: Approve an extension for the increase in hours for the Human Resources Manager position to April 14, 2008. Consideration of Accepting Change Order for a Fire Pumper Truck. Recommendation: Approve the change order for the new Fire Department Pumper Truck from Custom Fire at a change order price of $14,690.00. 2 Council Minutes: November 24, 2008 Items #SI and #SJ were pulled from the consent agenda. Tom Perrault clarified that the price on the quote dated June 18th from Kustom Blinds and Draperies was still good. BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEMS #SI AND #SJ. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent agenda for discussion. #SI Extending Hours for Human Resources Manager: Tom Perrault questioned how staff came up with April 14, 2008 as the time frame for the extension of hours. Jeff O'Neill indicated it was somewhat random but they believed this would allow enough time for the Human Resources Manager to get caught up on the work load. Jeff O'Neill added that since safety training has been added to this position, the additional hours are justified. Tom Perrault asked if the additional hours were budgeted for in the 2009 budget. Jeff O'Neill replied that the City could pull back on the hours if they got caught up before April 14, 2008. SUSIE WOJCHOUSKI MOVED TO APPROVE AN EXTENSION FOR THE 1NCREASE IN HOURS (FROM 25 TO 30) FOR THE HUMAN RESOURCES MANAGER POSITION TO APRIL 14, 2008 WITH THE POSSIBILITY THAT THE HOURS MAY BE REDUCED PRIOR TO THAT TIME IF THE WORK LOAD WARRANTS IT. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. #SJ Change order for fire pumper truck: Brad Fyle representing the Monticello Fire Department and a member of the committee who worked on the specifications for the truck was present. Wayne Mayer asked about the halogen rotator bar wondering if for the amount of time that this vehicle is used would it reduce battery use. He also questioned if this is too much of a load for the alternator. Brad Fyle responded it would be an increase demand on the system. The light bar that they originally specified for the truck is over 15 years old and may not be around much longer. The updated light bar is something that is needed to bring the vehicle up to today's standards. Changing the halogen rotator bar to full LED with opticom was an item that was overlooked in the preparing the specifications. Clint Herbst noted that the change order document indicated the Fire Department had ten days to respond to the change order and that time period has elapsed. Brad Fyle assured him that the company would honor the prices in the change order. Wayne Mayer asked if Brad Fyle read the budget impact portion of the of the agenda item. Brad Fyle responded saying he realizes the excess cost over budget on this vehicle means that it may take longer to accumulate the funds necessary for the next vehicle needed. The Council asked when the Fire Department expected delivery of the truck. Brad Fyle indicated it would be some time in July or August. WAYNE MAYER MOVED TO APPROVE THE CHANGE ORDER FOR THE NEW FIRE DEPARTMENT PUMPER TRUCK FROM CUSTOM FIRE AT A PRICE OF $14,690.00. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 7. Public hearing for the vacation of a portion of Highway 25/Cedar Street Right of Wav. Angela Schumann, Community Development Director explained that the vacation is required under the terms of a contract for deed with Robert Danner. Mr. Danner was notified of the Council Minutes: November 24, 2008 public hearing on the proposed vacation and is in support of the vacation of the right of way. Council is also being asked to approve the purchase of a drainage and utility easement. The easement is needed not only for existing utilities but future utility extensions as well. Staff negotiated a purchase price of $3.50/sq. ft. which is the amount Mr. Danner is paying the City for the property he is purchasing. Staff informed Council that there were no assessments against the right of way. Mayor Herbst opened the public hearing. No one spoke for or against the proposed vacation. Mayor Herbst then closed the public hearing. WAYNE MAYER MOVED TO APPROVE THE VACATION OF THAT PORTION OF CEDAR STREET/OLD HIGHWAY 25 AS LEGALLY DESCRIBED IN RESOLUTION NO. 2008-92. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. WAYNE MAYER MOVED TO APPROVE THE PURCHASE OF A DRAINAGE AND UTILITY EASEMENT ADJACENT TO THE RE-ALIGNED CEDAR STREET AS NOTED IN THE WSB DRAWING DATED 10/17/08. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 8. Consideration of changes to the 2001 Sunny Fresh Agreement to share directly in the cost of future improvements to the WWTP in exchange for additional wastewater discharge capabilities. Clint Herbst explained they met with Sunny Fresh and realize that it is not clear what cost adjustments are needed. The Council is tabling this item to allow staff to go out and put together the numbers for any expansion or upgrade to the wastewater system. Brian Stumpf asked what staff members would this involve and what was the time frame for doing this. John Simola said the long range plan for wastewater facilities would come before the Council at the first meeting in December. They are looking at updating costs of projects that were considered earlier such as the sludge dryer, etc. John Simola said the City has to get this information to the Pollution Control Agency so the report has to be ready at the end of the year. SUSIE WOJCHOUSKI MOVED TO TABLE THIS ITEM TO ALLOW STAFF TO GATHER THE ADDITIONAL INFORMATION NEEDED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 9. REMOVED FROM AGENDA. 10. Consideration of approving Change Order # 1 to the Headend Building, Proiect No. 2006- 32C. John Simola explained that this change order covered some change to the building in the footings and the installation of windows in the upright panels to allow conduits to pass through. The cost of the change order is $2,707.00 which includes a credit of $1,800 for deleting the originals conduits that were to be provided. WAYNE MAYER MOVED TO AUTHORIZE PAYMENT FOR CHANGE ORDER NO. 1 TO 4 Council Minutes: November 24, 2008 KC COMPANIES, INC. IN THE AMOUNT OF $2,707 FOR LENGTHENING THE PANELS IN THE SE CORNER, DEEPENING THE FOOTINGS, PROVIDING WINDOWS FOR THE CONDUITS TO COME IN THROUGH THOSE PANELS AND DELETING THE ORIGINAL CONDUITS THAT WERE TO ENTER THE BUILDING AT THAT LOCATION. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 11. Consideration of holding a special meeting to approve checks. After a brief discussion it was determined that a special meeting for the Council to approve the last check run of the year should be set for Friday, December 19, 2008. SUSIE WOJCHOUSKI MOVED TO SET A SPECIAL MEETING OF THE CITY COUNCIL FOR FRIDAY, DECEMBER 19, 2008 AT 4 P.M. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 12. Consideration of approving construction of gazebo for East Bridge Park. Park Superintendent, Tom Pawelk, presented information on a proposal to build an 18' x 18' cedar gazebo at East Bridge Park. This facility could be rented out for weddings and would also add aesthetically complement other facilities in the park. The Parks Department received quotes for the material with Simonson Lumber submitting the low quote of $4,831.96. The Parks Department will construct the structure over the winter months and it will be erected at the park in the spring. Susie Wojchouski asked if placement of the gazebo will interfere with any park activities such as the sliding hill. Tom Pawelk indicated it would not. Wayne Mayer and Clint Herbst both indicated they were pleased with the design of the structure as well as the cost and felt the structure would enhance East Bridge Park. Tom Pawelk also stated that the Parks Department is going to try to use some of the 1926 street lights from the old bridge along the pathway between East Bridge Park and West Bridge Park. SUSIE WOJCHOUSKI MOVED TO APPROVE THE QUOTE FOR MATERIALS FROM SIMONSON LUMBER IN THE AMOUNT OF $4,831.96 TO BUILD AN 18' X 18' CEDAR GAZEBO FOR EAST BRIDGE PARK AND HAVE PARKS STAFF CONSTRUCT THE BUILDING THROUGH THE WINTER MONTHS BETWEEN MAINTENANCE DUTIES. WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED WITH TOM PERRAULT VOTING IN OPPOSITION. Clint Herbst added that he was pleased to see that a local firm was able to supply the low bid for this project. At this time Clint Herbst and Tom Pawelk provided an update on the management of the swan population by Mississippi Park. Clint Herbst, Susie Wojchouski, Tom Pawelk, Sheila Lawrence, Kitty Baltos and Madeleine Linck met regarding the swans and the efforts to keep from coming to their normal spot. Tom Pawelk said a kiosk has been set up at the park with information on why they are not feeding the swans until January. A boat with a scarecrow is being set up in an effort to keep swans away from the property. Susie Wojchouski said the purpose of this is to have 50% of the 1500 swans migrate from the area they normally come to. 5 Council Minutes: November 24, 2008 13. Consideration of purchasing of a street sweeper off the state bid. Street Superintendent Tom Moores presented information on the need to replace the 1996 Elgin Sweeper. They have tested three sweeper all of which are on the state bid and the Tymco 600 has the best price ($164,079.23) and the Street Department feels it best meets their needs. The Tymco 600 is a combination of sweeper and vac-all which means it can be used for a variety of tasks. It is proposed to sell the 1971 Ford Vac-All truck. The age of the unit makes it likely that the City would receive more than $2,000-$5,000 if it is sold. It is also proposed to either sell or trade in the Elgin Sweeper. Tom Moores explained the City's street sweeping program. The City has 62 miles of streets and the City is required by the State of Minnesota to do two complete sweepings per year in order to be in compliance with the Stormwater Pollution Prevention Program. Street sweeping is also necessary for safety reasons, water quality and environmental concerns. He said it is important to contain the contaminants that are on the street and not allow them to get into the City's stormwater/ponding system. Wayne Mayer asked if there was any value in keeping the units rather than selling them. Tom Moores said the equipment was old and wearing out. In addition there is limited space for storing equipment in the Public Works Building. Brian Stumpf suggested there might be other cities that would have an interest in this equipment. Brian Stumpf asked how many people would be authorized to operate the new sweeper. Tom Moores said they have six people in their department who would be using the equipment. Brian Stumpf also asked about the training trip to Waco, Texas. Tom Moores explained that part of the price of the sweeper included a tour of the plant and two days of training and maintenance operation. Tom Moores said he would like to have four of his staff attend this training. He was proposing the street foreman, the mechanic, one operator and himself attend the training. Brian Stumpf asked if there was any on-site training. Tom Moores replied that the firm would have a local representative who would come out and help with any questions. Brian Stumpf felt if anyone should go for training it should be the mechanic. Tom Moores said he would like at least two people to go and suggested the mechanic and the operator who assists the mechanic. The training will not be scheduled until April after the snow-plowing season. Tom Moores said it takes 90-120 days for delivery of the sweeper. BRIAN STUMPF MOVED TO AUTHORIZE THE PURCHASE OF A NEW TYMCO 600 MOUNTED ON AN INTERNATIONAL NAVISTAR 4300 CHASSIS TRUCK IN THE AMOUNT OF $164,079.23 INCLUDING TAX AND TO SELL THE 1996 ELGIN SWEEPER AND THE 1997 FORD VAC-ALL RATHER THAN TRADE THE EQUIPMENT 1N. WAYN MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Wayne Mayer commended Tom Moores for the effort he has put in on the job noting that there has been a considerable change in the Street Department since Tom Moores was appointed as Superintendent. 14. Consideration of update on Higher Education Committee. Economic Development Director, Megan Barnett reviewed the purpose of the Higher Education 6 Council Minutes: November 24, 2008 Committee and explained their vision statement and mission statement. The Higher Education Committee felt the next step that needs to be taken is to do a survey and needs assessment. They have looked at several options and favor having a survey and needs assessment done as a student project under the auspices of St. Cloud State College. If this is done the project could start in January and be completed by May. Brian Stumpf asked who made up the Higher Education Committee. The Committee consists of Megan Barnett, Ollie Koropchak, Don Tomann of UMC, Pat Thompson from Xcel Energy and Tim Sirrocco from Cargill. Tom Perrault asked about college courses being offered through community education. Susie Wojchouski indicated that usually it has been the colleges seeking an outpost that has initiated the contact and set up the classes. Wayne Mayer asked what type of courses were being considered and if it was only higher education courses or if they were looking at technical courses as well. Megan Barnett said originally Higher Education Committee was started to address the biotechnology issues but its updated goal is to have a center established for learning. The consensus of the Council was that the Committee should pursue having the survey and needs assessment done as a student project. 15. Consideration of establishment of an employee service recognition urogram. Jeff O'Neill explained the proposal to establish an employee service recognition program. State statute allows this type of expenditure and staff felt it was a means to improve employee morale. He stated the policy is simple and the budget impact is nominal. An employee with 10 years of service or more would be recognized with a card, a certificate and their name on a plaque at City Hall. Retirement of an employee with ten years of service or more will have an open house with coffee and cake. Wayne Mayer felt ten years of service was not that much time and therefore it was premature to recognize those employees. He also felt that managers should not be included in the recognition program. If the managers needed their name on a plaque to motivate them, he would have to question that. Brian Stumpf disagreed saying the employees with 10 years of service should be recognized and he would like to look back at some of the employees who have retired such as Rick Wolfsteller, Ollie Korpchak and Roger Mack and have their names included on any plaque. Susie Wojchouski suggested when an employee hits a milestone of say 20 years their photo as recognition should appear on Channel 12. She felt it was important that residents get to know the City's employees. Clint Herbst felt the program should not exclude manages. Tom Perrault also felt the program should recognize employees with ten years of service. BRIAN STUMPF MOVED TO APPROVE CITY FUNDS TO BE USED FOR AN EMPLOYEE RECOGNITION PROGRAM THAT INCLUDES A CARD FOR EMPLOYEES WITH 10 TO 20 YEARS OF SERVICE AND EMPLOYEES WITH MORE THAN 20 YEARS OF SERVICE WOULD GET THE CARD AND THEIR NAME PLACED ON THE PLAQUE AND ALLOW THE 20 YEARS OR MORE OF SERVICE TO INCLUDE FORMER EMPLOYEES. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 7 Council Minutes: November 24, 2008 Added Items Design Advisory Team: Brian Stumpf indicated that there had been some issues at the last Design Advisory Team meeting. There was no one from staff present and the applicant did not appear either. The information submitted for a sign application at a previous meeting was different than what was submitted at this meeting. There were also questions on where the location was for the proposed sign. Brian Stumpf said this tells him that DAT is not as important as it should be and felt it was something that should be looked at. Jeff O'Neill agreed that the meetings are somewhat sporadic. It was felt that many of the duties that DAT performs can be done by the Planning Commission. Originally DAT was involved to address issues relating to the Downtown Revitalization Plan. Brian Stumpf felt since DAT's recommendations must be approved by the Planning Commission it was an unnecessary duplication of services and that the City should look at abolishing the Design Advisory Team. Clint Herbst questioned why no staff member was present. It was noted that Gary Anderson who normally is present at the DAT meetings was on vacation. Brian Stumpf acknowledged that because his wife chairs the Design Advisory Team he is aware of the problems of getting a quorum for the meetings and that many times DAT is considering information after the fact such as approving a sign permit after the sign is already erected. Gary Anderson agreed that there are problems with getting a quorum at the meeting and that there are often instances of installing a sign before applying for a permit and getting it approved. He hoped that if the Design Advisory Team was abolished that the board members would consider serving on other committees in the city. Hawthorne Place North: Wayne Mayer wanted to know what is going happed out there next spring. Bruce Westby stated what is currently out there will be in place until next spring. There was some turf establishment that was not completed. In the spring they will pave the wear course and sod the area. DMV -Denny Hecker Dealerships: The Council asked about the impact the closing of the Denny Hecker dealership had on the DMV. Ann Johnson indicated that although they have lost Denny Hecker they did pick up Ryan Auto Mall and they are checking into other options such as issuing driver's license. She noted a decision on the driver's license option would be at least four weeks out. They have discussed reducing staff hours across the board but it would be hard to eliminate a position now because of the Saturday hours. Brian Stumpf felt the Hecker car dealership building would not sit empty for long. Ann Johnson indicated that she has made personal contact with other dealerships in an effort to pick up additional work and the title person at Denny Hecker indicated that they will be continuing to work with the DMV on items in progress. 2009 Budget and Levy: Tom Perrault felt another meeting should be held on the 2009 budget and levy before its approval on December 8~`. Tom Perrault indicated he had concerns about the amount of reserves that would be used and felt the budget still could be refined further to reduce expenditures. Tom Kelly Finance Director indicated that the City is locked into using certain reserves such as paying off the balance of some bonds. Without doing further cuts to the budget it would be difficult to not use the reserves. TOM PERRAULT MOVED TO HOLD A ONE HOUR BUDGET MEETING PRIOR TO THE REGULAR MEETING ON DECEMBER 8, 2008. MOTION FAILED FOR LACK OF A SECOND. Brian Stumpf didn't think it was realistic to not spend any reserves. Wayne Mayer asked if there was anything specific that Tom Perrault thought could be cut. Tom Perrault noted the budget called for an Council Minutes: November 24, 2008 administrative assistant. He felt this was something that should be looked at especially since the agenda load for the Planning Commission has been light. Brian Stumpf responded that because an item is in the budget doesn't mean it will happen. Tom Kelly would like to leave the budget and levy the way it is. In 2009 the City is supposed to get $350,000 in transition aid from the state. In the past the state has cut those Types of aid to cities when there has been revenue shortfalls. YMCA Meeting: Clint Herbst reminded the Council of the meeting on the YMCA scheduled for December 1St at 5:30. Brian Stumpf noted that he had mandatory classes that evening and will not be able to attend. Wright County Response to CSAH 75 request: Bruce Westby indicated he had received a written response from Wright County regarding the City's request to have a designated right turn lane only for the westbound lane of CSAH 75. Wright County's response outlined the problems that occurred when there was a designated right turn lane. Clint Herbst felt that what Wright County failed to recognize is that took place when River Street had not been closed. He added that a lot of things have changed since then and they need to look at having a dedicated right turn lane. He felt the City should move forward with that request. Brian Stumpf asked how much space they would have on Broadway if they eliminated the streetscape bumpout. Bruce Westby said if the bumpout is removed the traffic signal base is right on the corner which would make the right turn very sharp. Wright County requested the City to proceed with the traffic model and traffic model did not show any difference whether it was a through lane or a dedicated right turn lane. Clint Herbst felt the City should push for a dedicated right turn lane. Brian Stumpf disagreed citing the problem that St. Michael had experienced. He thought they should see the impact of implementing some of the short term improvements discussed at the Transportation meeting before pursuing the dedicated right turn lane. Susie Wojchouski agreed and noted that there could be redevelopment in that area in a few years. BRIAN STUMPF MOVED TO LEAVE THE CONFIGURATION OF THE INTERSECTION OF TH 25 AND CSAH 75 AS IT IS FOR NOW AND TO IMPLEMENT SOME OF THE SHORT TERM IMPROVEMENTS REFERENCED AT THE TRANSPORTATION PLAN MEETING, SUCH AS THE TIMING OF THE SIGNALS. SUSIE WOJCHOUSKI SECONDED THE MOTION. UPON VOTE BEING TAKEN BRIAN STUMPF AND SUSIE WOJCHOUSKI VOTED IN FAVOR THEREOF; CLINT HERBST AND TOM PERRAULT VOTED IN OPPOSITION AND WAYNE MAYER ABSTAINED. Tom Perrault suggested signage that states drive through traffic should use the far lane. Clint Herbst asked about the cost of signage and Bruce Westby thought it would be about $100. John Simola pointed out that the county is very particular about signs placed along County roads so the City will need to get their approval. 16. Consideration of augroving payment of bills for November, 2008. TOM PERRAULT MOVED TO APPROVE PAYMENT OF THE BILLS. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 17. Adiourn SUSIE WOJCHOUSKI MOVED TO ADJOURN AT 8:45 P.M. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 9 Council Minutes: November 24, 2008 Recording Secretary 10 Council Agenda: December 8, 2008 SA. Consideration of approving new hires and departures for MCC, DMV, Parks and Building Department. (JO) A. REFERENCE AND BACKGROUND: The Council is asked to ratify the hiring and departures of employees that have occurred recently at MCC, DMV, Parks and Building Department. It is recommended that the Council officially ratify the hiring/departure of all new employees including part-time and seasonal workers. A.1 BUDGET IMPACT: None A.2 STAFF WORK LOAD IMPACT: Until the positions are filled again, existing staff would pick up those hours. B. ALTERNATIVE ACTIONS: 1. Ratify the hire/departures of the employees as identified on the attached list. C. RECOMMENDATION: By statute the City Council has the authority to approve all hires/departures. There is no other recommendation but for the Council to exercise the authority given to them by state statute. D. SUPPORTING DATA: List of new employees. NEW EMPLOYEES Name Title Department Hire Date Class Pamela Terveer Deputy Registrar Clerl DMV 11/12/2008 PT Jenna Gullickson Guest Service MCC 11/17/2008 PT TERMINATING EMPLOYEES Name Reason Department Last Day Class Joey Whiteoak Voluntary MCC 11/10/2008 PT Herb Schoenborn Voluntary Parks 10/29/2008 Seasonal Frank Robinson Voluntary Parks 10/31/2008 Seasonal Jim Maanum Voluntary Parks 10/30/2008 Seasonal Tim Sizer Involuntary Building 11/17/2008 Temp. employee council list.xls: 11/24/2008 Council Agenda: 12/8/08 5B. Consideration of approving contribution from WalMart. (JO) A. REFERENCE AND BACKGROUND: The City has received donation of $2,000from Wa1Mart. The use of these funds will go towards defraying the cost of equipment (rescue saw) for the Fire Department. As required by state statute, if the City accepts the donation of funds, the City Council needs to adopt a resolution specifying the amount of the donation and its use. A.1. Budget Impact: The donation has negligible impact. A.2 Staff Workload Impact: None A.3 Council Priority: Not applicable B. ALTERNATIVE ACTIONS: 1. Approve the contribution and authorize use of funds as specified. 2. Do not approve the contributions and return the funds to the donors. C. STAFF RECOMMENDATION: Staff recommendation is to adopt the resolution accepting the contributions. D. SUPPORTING DATA: Resolution No. 2008-94 City of Monticello RESOLUTION N0.2008-94 RESOLUTION APPROVING CONTRIBUTIONS WHEREAS, the City of Monticello is generally authorized to accept contributions of real and personal property pursuant to Minnesota Statutes Sections 465.03 and 465.04 for the benefit of its citizens and is specifically authorized to maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Said gifts maybe limited under provisions of MN Statutes Section 471.895. WHEREAS, the following persons and or entities have offered to contribute contributions or gifts to the City as listed: DONOR/ENTITY DESCRIPTION VALUE WalMart Cash Contribution $2,000 WHEREAS, all said contributions are intended to aid the City in establishing facilities, operations or programs within the city's jurisdiction either alone or in cooperation with others, as allowed by law; and WHEREAS, the City Council hereby finds that it is appropriate to accept the contributions offered. NOW THEREFORE BE IT RESOLVED by the City Council of Monticello as follows: 1. The contributions described above are hereby accepted by the City of Monticello. 2. The contributions described above will be used as designated by the donor. This may entail reimbursing or allocating the money to another entity that will utilize the funds for the following stated purpose: DONOR/ENTITY RECIPIENT PURPOSE Wa1Mart Monticello Fire D artment E ui ment Adopted by the City Council of Monticello this 8th day of December, 2008. Clint Herbst, Mayor ATTEST: Jeff O'Neill, City Administrator Council Agenda: 12/8/2008 5C. Consideration of recision of withdrawal from membershia in the Sherburne-Wright Cable Commission. (JO, CS) A. REFERENCE AND BACKGROUND: On October 13, 2008, City Council approved a request to withdraw membership in the Sherburne-Wright Cable Commission per staff recommendation. According to the Joint Agreement governing the Cable Commission, a request for withdrawal had to be approved and sent in writing by October 15 of the current year in order to cease membership for the next year. Due to the pending status of the lawsuit in early October, city staff was not sure if it would prove to be advantageous for the City to remain a member of the Cable Commission if FiberNet Monticello would be fully operational by 2009. Now that an appeal of the lawsuit has been filed, city staff feels there are more benefits gained by remaining an active member of the Sherburne-Wright Cable Commission for the coming year. We would continue to attend meetings, partake in the services afforded to member cities, and receive equipment and updates allocated to us. There would also be some new opportunities for training and community programming available to the City in the coming year. B. ALTERNATIVE ACTIONS: Motion to rescind the motion to withdraw from the Sherburne-Wright Cable Commission effective January 1, 2009, with written notice to be given before December 31, 2008. 2. Motion to let stand the motion to withdraw from membership in the Sherburne-Wright Cable Commission. C. STAFF RECOMMENDATION: Staff recommends that City Council rescind the motion to withdraw from the Sherburne- Wright Cable Commission. After discussion among key staff members and legal consultants, we are asking City Council to rescind the motion to withdraw from the Sherburne-Wright Cable Commission effective in 2009. It does not appear that there would be any financial or operational benefits to withdraw at this time. This decision would also provide more time to look at our options in relation to cable service under FiberNet Monticello. Please note that the City Attorney has reviewed this situation and concurs that best course of action at this time is to continue to be a member of the Sherburne-Wright Cable Commission. D. SUPPORTING DATA: None. City Council Agenda -12/08/08 SD. Consideration to review and adopt the 2008 Natural Resource Inventory and Assessment. (AS) A. REFERENCE AND BACKGROUND In June of this year, the City Council authorized moving forward on the completion of a natural resource inventory and assessment (NRUA). At this time, staff is requesting that the City Council review and adopt the final Natural Resource Inventory and Assessment by resolution. The Planning Commission reviewed this item during their meeting on December 2nd, 2008 and unanimously recommended approval of a resolution adopting the NRUA. The Comprehensive Plan specifically called for the completion of a natural resource inventory. The comprehensive plan recognized that natural resources are part of what makes a community a great place to live, work and play. Natural resources connect us to one another and to the place we live. The NRUA project was the City of Monticello's path to understanding where natural resources are, what they are, and what they mean to the community. The NRUA project included a very specific scope of work that has yielded a tremendous foundation of natural resource data for the City's MOAA and Mississippi River shoreland. The NRUA document included for your review includes the following components: 1. Detailed data analysis based on the Minnesota Land Cover Classification System (MLCCS) 2. A prioritized assessment of high quality natural areas based on the MLCCS data 3. An assessment of areas viewed by the community to be of significance in terms of natural resources 4. A series of recommendations for future natural resource initiatives Also included within the scope of work for the project was the creation of detailed GIS layer maps, allowing staff to easily maneuver through all of the above information in a geographic and mapping function. This component is also complete and staff have received training on utilization of the GIS data. Public input was an important component of this project. A public meeting was held in August of 2008. During that meeting, WSB & Associates was able to obtain information regarding natural areas considered to be of high value. That information has been incorporated into the draft document. Additionally, the draft of the NRUA as it appears in this item was presented to the public on November l Ot , 2008. The City Council was also present at that meeting and at that time expressed support of the NRUA draft. The results of this study are tremendously important. As the Commission will note in its review of the document, the formal research validates much of what we thought we knew - for example, that areas along Pelican Lake hold tremendous value as wildlife areas. However, the NRUA also illustrates new information. For example, although the importance of the Bertram Chain of Lakes as an undisturbed natural area was well-known, for the most part, the State dismissed the area as valuable in terms of natural resource protection. Through the City Council Agenda -12/08/08 NRUA, the City now knows definitively of the presence of a glacial esker, about the quality of its wetlands and woodlands, and the quality of its lakes. This information has been important as the City has been successful in securing State funds for the acquisition of the Bertram property. The NRUA could also act as an important tool in many other efforts, including: • Identification of areas within the City where likely corridor connections can be made as part of the Transportation Plan. • Guide future planning of appropriate utility plans in the Ditch 33 area. • Facilitate possible future partnerships, such as Wright County and Xcel Energy, to improve connections to natural areas under their control. • Formalizing concept plans for Monte Club Hill, including restoration and buckthorn remediation. • Development of management plans for lands set aside as park or conservation areas. It should be noted that the NRUA is not a plan in and of itself. It is a tool for future planning efforts in development planning, ordinance updates, and park and recreation planning. Decisions on how the natural resource information will be utilized will be made in the future by the policy-makers under the agreements and regulations already in place and through new proposals. In summary, the NRI/A document prepared meets the scope of work defined and is now presented for Council's review and comment. B. ALTERNATIVE ACTIONS Motion to adopt a resolution supporting the approval and adoption of the Monticello, Minnesota 2008 Natural Resource Inventory & Assessment. 2. Motion to deny adoption of a resolution supporting the approval and adoption of the Monticello, Minnesota 2008 Natural Resource Inventory & Assessment. 3. Motion of other. C. STAFF RECOMMENDATION Staff recommends adoption of the NRI/A. Staff believes that WSB & Associates has prepared a document that meets the criteria outlined in the scope of work. The NRUA can now be used as a resource for efforts ranging from park planning to ordinance design as part of the upcoming comprehensive Zoning Ordinance revision. D. SUPPORTING DATA Exhibit A: Draft NRUA Exhibit B: Resolution of Adoption 2 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION N0.2008-95 RESOLUTION ADOPTING THE 2008 NATURAL RESOURCES INVENTORY AND ASSESSMENT. WHEREAS, the City adopted a Comprehensive Plan in 2008, and; WHEREAS, the Comprehensive Plan cites the completion of a Natural Resources Inventory as a "Next Step" in achieving the goals of the Plan, and; WHEREAS, the City has seen dramatic growth over the last 10 years and with an increase in population and development comes an increased demand for natural resource information, protection and conservation within the City's Planning Area, and; WHEREAS, the City has reviewed the final Natural Resource Inventory and Assessment document and finds it to consistent with the goals and objectives of the project, and; WHEREAS, the completed Natural Resource Inventory and Assessment will be a resource document for future planning and development efforts, NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Monticello, that it hereby adopts the 2008 Natural Resources Inventory and Assessment. Adopted by the City Council of Monticello, Minnesota on the 8t1i day of December, 2008 Clint Herbst, Mayor ATTEST: Dawn Grossinger, City Clerk City Council Agenda -12/08/08 SE. Consideration to approve reassignment of developers agreement as related to TIF District 1-20 for Cedrus Creek Craftsman, Inc./Prairie West. (MB/AS) A. REFERENCE AND BACKGROUND The City entered into an agreement with John Komarek, the principal developer of Cedrus Creek Craftsman Inc., on May 3, 1996. The development agreement addressed conditions and terms for the development of Prairie West, a townhome development which received tax increment financing. As noted within the assignment document, the terms of the Development Agreement have been complied with and a Certificate of Completion has been issued for the project. However, the re-assignment is needed as the district continues to generate increment. As Council is aware, Mr. Komarek died in August of this year. The EDA and City Council are being asked to reassign the development agreement into Linda A. Smith's name, the sole heir of John Komarek's property and investments. At this time, the Council would approve the re-assignment contingent on EDA approval. The EDA will review this item on Wednesday the l Ot . The City Attorney has reviewed this document and finds it to be acceptable. STAFF IMPACTS None. BUDGET IMPACTS None. B. ALTERNATIVE ACTIONS Motion to assign the Developers Agreement for TIF District 1-20 for Cedrus Creek Craftsman, Inc./Prairie West to Linda A. Smith, contingent on the approval of the Economic Development Authority. 2. Motion of other. C. SUPPORTING DATA Exhibit A: Amended Developers Agreement for Prairie West. Exhibit B: Certificate of Completion for TIF District 1-20 ASSIGNMENT OF DEVELOPER'S AGREEMENT FOR PRAIRIE WEST THIS AGREEMENT, made and entered into this day of , 2008 by and between the City of Monticello, a municipal corporation organized under the laws of the State of Minnesota (the "City"), and Cedrus Creek Craftsman, Inc. (the "Developer") and Linda A. Smith (the "Assignee"). RECITALS: WHEREAS, the City and Developer entered into a Developer's Agreement dated May 3, 1996 for the promotion and development of that certain platted property within the City now known as Prairie West First Addition planned unit development which subdivision has been fully improved and built out with townhomes; WHEREAS, all of the City's and Developer's obligations set forth under said Developer's Agreement dated May 3, 1996 have been complied with by Developer and a Certificate of Completion as to the development was issued by the City and recorded with the Wright County Recorder on August 7, 2001 as Document No. 752076; That under the terms of the Developer's Agreement and the Certificate of Completion there continues to be an income stream of tax increment financing benefits due Developer; That on the 20th day of August, 2008, the sole shareholder and principal of the Developer, John Komarek, did untimely decease; That Linda A. Smith has been duly qualified and appointed as the personal representative of the Estate of John Komarek, Wright County District Court File No. 86- PR-08-7869 for which Letters Testamentary have been issued to her, a copy of which is attached hereto; That said Linda A. Smith is the sole heir of John Komarek; That the only asset of Developer is the tax increment benefit income stream referred to above; That the Personal Representative of the Estate of John Komarek desires that the Agreement and benefits be assigned to Linda A. Smith, a single person; That the City by signature herein does hereby consent to said assignment to Linda A. Smith, single; That Linda A. Smith as Assignee of the Agreements does hereby agree to be bound by the terms and conditions thereof if any exist; That the City agrees to issue future tax increment financing payments to Assignee, Linda A. Smith. Date: STATE OF MINNESOTA ) ss. COUNTY OF ) CITY OF MONTICELLO, a Minnesota municipal corporation By: Clint Herbst Its: Mayor The foregoing was acknowledged before me this _ day of , 20_, by Clint Herbst, the Mayor of the City of Monticello, a municipal corporation under the laws of the State of Minnesota, on behalf of the corporation. Notary Public Date: CITY OF MONTICELLO, a Minnesota municipal corporation By: Jeff O'Neill Its: Administrator 2 STATE OF MINNESOTA ) ss. COUNTY OF ) The foregoing was acknowledged before me this _ day of , 20_, by Jeff O'Neill, the Administrator of the City of Monticello, a municipal corporation under the laws of the State of Minnesota, on behalf of the corporation. Notary Public Date: STATE OF MINNESOTA ) ss. COUNTY OF ) CEDRUS CREEK CRAFTSMAN, INC., a Minnesota corporation By: Linda A. Smith, Personal Representative of the Estate of John Komarek on behalf of John Komarek, President, on behalf of the corporation The foregoing was acknowledged before me this day of , 20_, by Linda A. Smith, Personal Representative of the Estate of John Komarek on behalf of John Komarek, the President of Cedrus Creek Craftsman, Inc. , a corporation under the laws of the State of Minnesota, on behalf of the corporation. Notary Public Date: Linda A. Smith, Individually as Assignee STATE OF MINNESOTA ) ss. COUNTY OF ) On this day of , 20_, before me appeared Linda A. Smith, , to me personally known to be the person described in and who executed the foregoing instrument and acknowledged that she executed the same as her free act and deed. Notary Public Economic Development Authority By: William Demeules Its: President STATE OF MINNESOTA ) ss. COUNTY OF ) The foregoing was acknowledged before me this day of , 20_, by William Demeules, the President of the Economic Development Authority in and for the City of Monticello, a municipal corporation under the laws of the State of Minnesota, on behalf of the corporation. Notary Public Economic Development Authority By: Megan Barnett Its: Executive Director 4 STATE OF MINNESOTA ) ss. COUNTY OF ) The foregoing was acknowledged before me this _ day of , 20_, by Megan Barnett, the Executive Director of the Economic Development Authority in and for the City of Monticello, a municipal corporation under the laws of the State of Minnesota, on behalf of the corporation. Notary Public Drafted by: Bradley V. Larson (#60379) Metcalf, Larson & Muth, P.C. 313 West Broadway P.O. Box 446 Monticello, MN 55362-0446 '~52U'7~ 'J~hl;fll r!l:11:. fil~l•tit:`QL'', CERTIFICATE OF COMPLETION ~ . ~~ ~ a'~ ~ (Minimum Improvements) The undersigned hereby certifies that Cedrus Creek Craftsman, Inc, (the "Redeveloper") has frilly complied with its obligations under Articles III and IV of that document titled "Contract for Private Development," dated July 3, 1996 and amended June 23, 1997, among the City of Monticello, Minnesota, the Housing and Redevelopment authority in and for the City of Monticello, Minnesota, and the Redeveloper, with respect to construction of the Mirunuim Improvements on the property described in Exhibit A hereto in accordance with the Construction Plans, and that the Redeveloper is released and forever discharged from its obligations to construct the Minimum Improvenrenis under Articles III arni IV. Date: - May;?. 30(?~1~` . ```y,ry~iPilllr,~~' ~+ ~ ' . ,. ,,,,; ', .;:. .:~' 4 `~~~` STA1`7J'~~II'+ll~fI'1'~NESOTA ) COUNTY OF WRIGHT ) HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF MONTICELLO, MINNESOTA Executive Director- -~ The foregoing instrument was acknowledge before this 2~ day J>rme. ?00l by Olive ICoropchak, Executive Director of the Housing and Redevelopment Authority in and for the City of Monticello, Minnesota on behalf of the Authority. ary ublic TFIIS DOCUMENT DRAFTED BY: Keru~edy & Graven, Chartered 470 Pillsbury Center 200 South Sixth Street Minneapolis, Minnesota 55402 (612) 337-9300 ° `°`•• LORI J. KF~A~14~i~k e~ • ° '" . ; ~ ; NOTARY PUBLIC • aAINNES4TA ~"a~N„,~°'`~ MY COMM. EXP. OSI31f20Q5 ~~~~ I TIF DISTRICT 1-20 GEDRUS CREEK CRAI'TSMAN, INC. MARKET VALUES AND COMPLETION REPORT PHASR I PER CONTRACT TTp' DISTRICT BOUNDARY -BLOCK 1, PRAIRIE WEST SECOND ADDITION 0 January 2001 300 $18b JANUARY 2, 2000 LOT 1 $171,60 600 $171 , $186,300 LOT 2 LOT 3 , $171,600 $186,300 LOT 4 $171,600 $186,300 LOT 13 $158,400* $164,300 LOT 14 $144,300* $162,800 LOT 15 $ 29,100* $166,400 LOT 16 $ 29,100* $166,400 LOT 17 $ 18,000* $157,100 LOT i8 $18,000* $157,100 TOTAL JANUARY 2, 2000 $1,088,300 000 ($1 $ 600 $1,719,300 ,050,000) AGREEMENT JANUARY 2, 1999 , 000 ($ 120 $1 1,088,300)** AGREEMENT JANUARY 2, 2000 , , 000 380 $1 $1,719,300 AGREEMENT JANUARY 2, 2001 , , COMPLETION DECEMBER 31, 2000 PHASE II PER CONTRACT BLOCK 1, PRAlltIE WEST SECOND ADDITION JANCJARY 2, 2000 LOT 5 LOT 6 LOT 7_ LOT 8 LOT 9 LOT 10 LOT 11 LOT 12 LOT 19 LOT 20 $171,b00 $186,300 $171,700 $186,300 $175,300 $190,400 $174,400 $189,400 $ 97,100 $190,400 $ 96,700 $195,800 $ 32,100 $192,000 $ 32,100 $200,100 $ 18,000* $ 71,700 partial $ 18,D00* $ 71,700 partial BLOCK 1, PRAII2IE WEST FIRST pDD1TION LOT 1 JANUARY 2, 2000 LOT 2 - LOT 3 LOT 4 LOT 5 LOT 6 LOT 7 LOT 8 LOT 9 LOT 10 TOTAL JANUARY 2, 2000 COMPLETION VALUE DEC 31, 2002 '~ four-plea ** See attached letter $860,000 Each twinhome value $150,000 and each fotuplex unit $130,000 GRAND TOTAL, JANUARY 2, 2000 OVERALL CONTRACT DECEMBER 31, 2002 $125,300 $137,000 $129,000 $140,800 $177,000 $190,600 $177,000 $190,500 $171,700 $18u,900 $171,800 $185,000 $175,300 $188,600 $142,200 $153,700 $172,800 $187,400 $171,900 $186,500 $2,601,000 $3,419,100 $2,960,000 $3,689,300 $4,340,000 55,138,400 I , 1 EXHIBIT A i LEGAL DESCRIPTTON9 1. Redevelopment Property All of the following described property: First Addition All property within Prairie West 1st Addition, according to the recorded plat thereof. Renewal! Property ' " 7.'hat part of Lot B of the Southeast Quarter of the Southwest Quarter and the :~'outhwest Quarter of the Southeast Quarter of Section 3, Township 121, F~.ange 25, Wright County, Minnesota described as follows: Commencing at the r:ortheast corner of said Southeast Quarter of the Southwest Quarter; thence west along the earth line of said Southeast Quarter of the Southwest Quarter, a distance o£ 410.9 feet to the southerly right of way Iine of Wright County Highway No. 75; thence southeasterly deflecting 155 degrees 08 minutes left along said right of way line, a distance of 796.00 feet to the point of beginning of the land to be described; thence sauthwest deflecting 90 degrees right, a distance of 126.32 feet; thence southeast deflecting 90 degrees Ieft, a distance of 95.00 feet; thence northeast deflecting 90 degrees left, a distance oP 126.32 feet to said southerly right of way line of Wrlght County Highway No. 78; thence rzorthwesi deflecting 90 degrees left along said southerly right of way line, a distance of 95.00 feet to the point of beginning. Banyai Properfiy That part of Lot B of the Southeast Quarter of the Southwest Quarter and Lat F. aP the :southwest Quarter of the Southeast Quarter of Section 3, Township 21, Range 25, described as follows: Commence at the intersection of the North line of said Lot B with the Southerly line of Trunk Highway #152; thence Southeast along said southerly Iine of Trunk Highway #152, a distance of 598 feet to the point of beginning of the tract to be conveyed; thence Southeast along said Southerly line of said Trunk Highway #152 a distance of 19$ feet; thence deflect 90°00' right, 297.5 feet to the North line of the Great Northern ~. Railroad right-of-way; thence Northwesterly along the said railroad right-of- way, 202 feet; thence North parallel to the East line of the tract herein described, 260.5 feet to the point of beginning, Wright County, Minnesota, except that tract described in Book 239 of Deeds, pages 937-438. City Pr+apArty PARCEL ©1VE: #155500-033400 A 'tract of land in Lot B of South Half of Section 3, Township 121, Range 25 deseribecl as follows: Begin at the point of intersection of the South line of Trunk Highway No . Y52 and the North line of said Lot B ; thence Southeasterly along the South Line of said Trunk Highway No. 152 a distance 315 feet for the point of beg;3nning of the tract to be described herein; thence continue DJC10dB49 ~rs,9o-sa A-1 ~~~~~~ Southeasterly along the South line of said Highway No. 152 a. distance of 283 feet; thence deflect right 90° for a distance of 260.5 feet to the North line of the Great Northern Railway xight of way; thence Northwesterly along said railway right of way line a distance of 287.6 feet; thence North parallel to the East line oP the tract herein described a distance of 205.7 feet to the point of beginning, containing 1.53 acres more or less . PARCEL TWO: X155500-033402 That part of the Southwest Quarter of the Southeast Quarter and the Southeast Quarter of the Southwest Quarter of Section 3, Township 121, Range 25, described as follows; Commeneirig at the Northeast Corner oP the said Sautheast Quarter of the Southwest Quarter; thence West along the North line of the said Southeast Quarter of the Southwest @uarter a~dis Number 366.70 feet to point on the South right-of-way line of Trunk High y 152; thence Southeasterl~r along the South right-of-way line a distance of 598.00 feet to the actual point of beginning; thence continua Southeasterly along the said South Wight-of-way line a distance of 40.00 feet; thence Southwesterly deflecting 90° right a distance of 258.47 feet to the I~Tortherly right-of-way line of the Great Northern Railroad; thence Northwesterly along the said Northerly right-of=way line a distance of 40.76 feet to a line drawn Southwesterly at a right angle Pram the South right-of-way line of aloe Highway Number 152 from the point of beginning; thence Northeasterly g the said line a distance of 280.50 feet to the point of beginning. Kat~srek Property A tract oi' land in. Lot B of the South Half of Section 3, Township 121, Range 25, Wright County, M%nnesota, described as follows : Begin at the intersection of the southerly line of Trunk Highway No. 1.52 and the north line oi: said Lot B; thence southeasterly along the said southerly line of Trunk Highway 152 a distance of 315 feet; thence deflect right 90° for a distance o£ 205.'1 feet to the north line Great Northern railway right of way; thence Northwesterly along said railway right of way, a distance of 834.9 Peet; thence Easterly to the point of beginning. 2. Tax IuczeQUent Firtancing~ DiatriQt No. 1-20 TIF District No. 1-20 consists of the following property: . a. The Hanawalt Property b. The Banyai Property c. Parcel Two of the City Property (FID No. 155500-433402) ~~~ .~~_ r ~~ 9't(.~"is1' '"mod ; },~ ~~~~ L~~e~ ~ DJGZ04949 _^~~~ Ctr.~~ ~at~igo-s a A-2 ,~'J'' '7520'6 , Council Meeting - 12/08/2008 Consideration of Annual 2009 HiEhway Maintenance Agreement with Wright County. (J.S.) 1. BACKGROUND INFORMATION: This item involves our maintenance agreement with Wright County for snow and ice control for portions of CSAH 75 (Broadway) running from Willow Street East, to the intersection of CSAH 39, CSAH 75 and CSAH 18. This section includes the four-lane portion plus turn lanes. The maintenance agreement also includes snow and ice control on a portion of CSAH 39 West from the City Public Works Facility to the junction of CSAH 75 (Broadway). The agreement also covers a short section of County Road 117 (Edmonson Avenue) approximately two-tenths of a mile long running north from 85th Street NE in the area of the Monticello Township Hall and KMOM Radio, Although the contract does not pay us for any snow hauling, a few years ago we were able to get $300/mile added to the four lane portion of CSAH 75 to offset some of our additional costs. The value of the 2009 Contract is estimated at $14,020.03 based upon average annual costs for the county in 2005, 2006 and 2007. We will be receiving a check shortly for the 2008 Maintenance Agreement. a. Budget Impact: The 2009 Maintenance Agreement should have a positive impact on our budget based upon an estimated revenue of $14,020.03. • b. Staff Workload Impact: The staff workload impact for the 2009 Maintenance Agreement is estimated to be more than the dollar amount received from the county each year. However, since this is an arterial street for our community, the service that we give is also more than what could be expected from Wright County if we were not contracting with them. 2. ALTERNATIVES: A. The first alternative would be to approve the 2009 Maintenance Agreement with Wright County at an estimated value of $14,020.03. B. The second alternative would be not to approve the 2009 Maintenance Agreement with Wright County. 3. STAFF RECOMMENDATION: It is a staff recommendation that the City Council approve alternative #1 which is approval of the 2009 Maintenance Agreement with Wright county as enclosed under Supporting Data and as described above. 4. SUPPORTING DATA: • Copy of letter from Wright County dated December 4, 2008; Copy of the proposed Maintenance Agreement for 2009. o~NTV ~~ v ~.~ ~~ Z ~'1 d~` 7855 December 4, 2008 WRI+GHT COUNTY DEPARTMENT fJF I~IGHWA~S Wright County Public Works Building 1941 Highway 25 North Buffalo, Minnesota 55313 Jeff b'Neill, City Administrator City of Monticello :505 Walnut Street, Suite #1 Monticello, MN 55362 ~YA~'E A. FI;iGALS0:1, P.E. Highway Engineer (?63) 682-73$8 vIRGIL (:. HAwHINS, P.E. Assistant Highway Engineer f7fi3) 68~ 7387 Jct. T.H. 25 and C.R. 13& iKARxaoHNSON Telephone: (763} 682-7383 Right afway Agent FAX• f763} 682-?313 fTS33 682-7386 SUPPORTING DATA Re: 2009 Maintenance Agreement Dear Mr. O'Neill: It is once again time to renew our annual municipal agreement for the maintenance activities on the road(s) listed on the enclosed agreement. Wright County will .continue to use the same method for computing the reimbursement for .these • maintenance agreements with Wright County cities. Beginning with the 2001 agreements, we based the reimbursement un the average municipal maintenance costs for the previous three years. Before that, r~ve had based the reimbursement on cost history for only one year. This change minimizes the variabilityn costs from year to year which can occur,. particularly for snow/ice control. The estimated total cost on the attached agreement is based on the average of the years 2005, 2006, anc{ 2007 (since 2008 costs are nf~i compiled yet). Please note that the actual payment for this 2009 agreement will be based on the average costs for the years 2006, 2007,. and 2008. I have enclosed two copies of the 2009 agreement for your revietiv and approval by the City Council. This agreement reflects the change to the CSAH 75 segment length due to the interchange project. Please return both copies of the executed agreement. After approval by the County Board, one of the copies will be returned to you for your files. A check reimbursing your city for the maintenance activities covered under our 2008 agreement will be processed soon. If}eau have any questions concerning this or ifyou note any discrepancies, please don't hesitate to contact our office. Sincerel Wayne Fingalson If~ Count -~ FIi hwav En ine~~r , y g g • Enclosure (2} 2009 Municipal Maintenance Agreements Equal opportunity , Ajjirmatitxe Action. Employer .. L, 1L. t ~ 4:.e •..L, l- •V 1\L.l..~l L., ~ 1 .,. v1V TFIIS AGREE~IE\T made and entered into b~ and bet~~een the City of y~lonticello hereinafter referred to as the "City"and the County of ~~ risht hereinafter referred to as the "Count" ~~~HERE.-1S. Chapter 16~. Ltinncsota Statutes, permits the Cuunt~ to desi~~nate certain roads and streets ~~ithin the Cite as Couniv State Aid Hi~,h~cavs, and 1~~'HEREr1S. the Cite hits concurred in the desi_nation ofthe County State Aid Fli~h~4ati ti4 ithin its limits as identified in Coun[v BuarcFs resolutions inf.-lu~,u~t 28. October 8. 1o~-ember ~. December 3. DeceC1162I' ~'. I4J % and January 7. 198. and 4 Y V4 FIER>rAS, it is deemed to the best interest ufall parties that the duties and responsibilities of both the Cite and the Count.- as to maintenance un said Countti~ State Aid Ffit?hwavs to be clearly defined. '~O\~" THEREFORE.. i-[~ IS AGREED with regard to said Cuuntr Suite slid tli~h~~av maintenance: "That the Cite will he responsible for routine maintenance on the following high«avs. ~1AIN PL:~ti ROAD SEG~~IE~1' iytILES COST`~1L~` TOTAL COST* C. CSAII 7~ \~'illow St. to CS:~,[[ 39 ~.2a 2.~i8.63 5 li.-t3?.80 (lncludcs four lane portion plus turnlanes.) D. CS1}-1 39 From City Public 11'~rla Bld;. to 0.~? ~6-[.6~ 180.68 11~'. Jct. ofCS,~H 7~ C. CR 1 17 From a point 930 feet notch of 8>"` tiE U.l 8 2,`?~8.63 -{06.>j To 8~'`' Street \E ESTI~tA~i'ED "TOTAL = ~.7~ ~,1-[.0'0.03 That routine maintenance shall consist of the following: (taint. Plant C. Snu~~ and ice control. D. ?~% snots and ice control. *Based on arerage annual costs of }ears 200, 2006, and 2007, plus S300:'mile for four-lane portion (snc>w~ice control unlc). That tivhen the City deems it desirable to remove snow by hauling, it shall du so as its own expense. The City shall also be responsible for all snu~+ and ice removal on side~~allcs and other boulevard related maintenance outside the curb or street area. That the County ~~ ill be responsible fur all other maintenance. That the Cite shall indemnify. save and hold harmless the County and all of its agents and employees of an} form a~_ainst any and al I claims, demands. actions or causes of action of whatever nature or Character arising out of or by reason of the execution ur performance of the ~~ork provided Far herein to be performed b~ the City. It is further agreed that ant and all full-time employees ofthe Cite and all other emplo}ces of the Cir` engaged in the perforn~ance ufanv ~~ork or services required or prey ided for herein to be perfurtned b. the C"ity shall be considered emplo}ees ui the Citti only and nut of the Count,; and that an.-and all claims that may ur might arise tinder ~1~~_+rkmen"s Compensation Apt uFthe State of'`tinnesota on behalf of said employees while so engaged and any and all claims made by anG third parties as a consequence of an}~ act or emission on the part of said City ernplu~ ees ~~ bile sc~ ~n~-ta~~ed ~.~n any of the «ork ~~r ser~icos prof ided to be rendered herein shall be the sole obli~:ation and r~sponsibilit~ uFth~ City. SUPPORTING DATA (Sheet [ of 2) l hat the (.~ount~ ;hall rnderluut~~. sage and hol:i harmless the l.rt~~ anu ati of its a~xcnts anU empro~ees of am torm a~tainst am and al l ,;laims. demands, actions or causes of actions of ~~hate~~er nature ur character. ~~~hether at la~ti ur equity, ~,risin~_ out of or b~ reason of the execution. omission ur performance of the ~~ork pruti ided for herein to be performed b~ the Count~~ including, but not limited to, claims made arising out of maintenance obli~~ations of County, engineering, design, taking or inverse condemnation pruceeclings. It is further a«reed that am and al! fitll-time employees of the Count} and all other ernplo~ees of t17e County engaged in the performance of am ~tiork ur ser~"ices required or prodded for herein to be performed by the County shall he eunsidered employ ees of the Count} only and nut of the Cit, :and that any and all claims that may or might arise under the 4~'urkmerl°s Compensation Act oi'the State of Minnesota on behalf of said ernplo~ees ~~ bile so eneaged and an. and all claims made b~ anc third parties as a consequence of am act ur omission on the part of said County emplu} ees ~~ bile su en~,aged on an~~ ut the ~~ ork or sere ices prop ided to be rendered herein shat[ be the sole obligation and respunsibilit. of the Count. "I but in December of ?OQ9 . the City shall recei~ e payment from the Count} for their «ork. This amount shall be based on the a~~erage annua} cost per mile for the years ?(?06, 200, and ~Ot)8 fur routine maintenance on tiirrnicipal Count State .did Iligh~~a~s. The average annual cost per mile «ill reflect only those costs associated ~~~ith the areas of tontine maintenance fur ~~hich the Cit}~ is respunsibla. ADOPTED: ?p tiia~ or CERTIF[CATION 1 hereby certify that the abotie is a true and correctcupy ofa resolution dul}~ passed, adopted and approti~ed by the Cit} Council of said C'ih on . ~0 Cite Clerk :1"t'7-I:ST: Cite Clerk APPROVED .AND ACCEP I"IUD: COUNT' OF \~'KIG[1"(- Chairman of the Board Date ATTES"I•: Counri~ Coordinator Date Name of Citti~ SUPPORTING: DATA (Shut ~ of `' i Council Agenda: 12/8/08 7. Consideration of adoatin~ 2009 budget and tax lew. (TIC) A. REFERENCE AND BACKGROUND: City staff and council have been meeting to discuss the City's 2009 proposed budget. The first meeting was held on May 27 to establish goals and priorities. From that meeting staff developed a draft budget and reviewed this draft with the Council at a workshop on August 25th. With the Council recommendations, staff then revised the draft budget and prepared a preliminary budget and tax levy. This was presented to the Council at a workshop on September 8th and the City Council adopted the City's preliminary levy, which was used for the tax notice mailed by the County, at the Council meeting later that evening. The result of these meetings and discussions was for the proposed property tax levy to be reduced from its original amount of $8,833,330 down to the current amount of $7,750,000. The levy reduction of $1,083,330 was accomplished by modifications to expenditures, including capital expenditures and the use of some City reserves for debt service payments. However, unlike in 2008, the 2009 property tax levy still includes a debt levy of $835,556, which is made up of $478,057 for the 2008 Sewer Refunding Bond for the WWTP, $160,583 for the 2005 G.O. Improvement Bond, and $196,916 for the 2007 G.O. Improvement Bond. The remaining levy of $6,914,444 consists of the following: General Fund $5,257,379 Library Fund 36,332 Community Center Fund 1,296,601 Street Reconstruction Fund 286,834 Shade Tree Fund 37,298 All of these items make up the City's 2009 proposed tax levy of $7,750,000. The levy helps fund the City's 2009 proposed expenditure budget, which includes both operational and capital costs. Over all the general fund expenditures were decreased 3.59% from the 2008 budget without reducing any City services. However some equipment purchases are being delayed. Similarly, the expenditures for the MCC were decreased 2.27%, with some capital items also being delayed. Any additional cuts will start to effect service levels currently provided. The major 2009 budget changes include increases for motor fuel, electricity, and street materials, which are affected by increased fuel costs. Wages for employees include a COLA increase of 3%, with a health insurance increase of 10%. The only new position proposed is an administrative assistant for administration, planning, and economic development. This position is more than offset by a reduction in consulting fees. The 2009 budget also proposes to shift some of the time allocation of the public works director and city engineer from the general fund to the water and sewer funds. Other general fund changes include the wage increase for city council members approved earlier this year, reduction in election activity to reflect no elections in 2009, reduction in audit cost based on current contract and staff capabilities, the new Human Resource activity for the human resource manager, the sheriff's department increased hours, which began during 2008 and will be for the full year in 2009, and the ice and snow activity has more funds for supplies including salt/sand which costs more due to fuel costs. Capital items scheduled to be purchased include the purchase of a large paper scanner/printer/copier, continuation of the City's computer replacement schedule, the purchase of the new pumper truck, duty Council Agenda: 12/8/08 officer vehicle and the 800MH radios for the fire department, the street department purchases include a ditch mower and loader, funds for a seal coating project and street improvements, and finally, the parks department has funds for the replacement of a mower, truck and bobcat. The proposed budget does continue to include a tax levy for street reconstruction costs and will also use $150,000 of liquor store funds to help fund street reconstruction activities. Finally the City proposes to fund the library, MCC and shade tree activities at current service and expenditure levels or similar to what they provided in 2008. MCC capital items include some carpet replacement, an office expansion, chemical room addition, an electronic reader board sign, and some energy upgrades, which should reduce energy costs in the future. So what does all this mean? The City's tax capacity increase 3.65% to $16,781,096 and not the $17,952,683 originally given to the City by the County Assessor. The County Assessor did not back out the tax capacity of the City's TIF districts. Based on the tax capacity of $16,781,096 the City's 2009 tax rate would be 46.183% compared to 46.942% in 2008. So if property values remained the same, property owners would see a slight decrease in City property taxes for 2009. For example, a home valued at $200,000 would pay $939 in 2008 and $924 in 2009. Since 2002 the only increase in City property taxes was in 2008 and the $924 is less than what a home valued at $175,000 would have paid in 2005 and just $11 more than the $913 a home valued at $135,000 would have paid in 2002. So the City is doing its part in holding down property taxes. Compared to other Wright County cities and townships, Monticello is one of 12 which are proposing rate decreases and the average of a1135 cities and townships is a rate increase of 1.318. Also the 2009 budget does call for the water and sewer rates to be increased 5% each for 2009. Current and 2009 budgeted revenues are projected to cover operating costs of both systems, but only a small portion of infrastructure replacement costs. While no one likes rate increases, small increases to the rates on a regular basis are easier to handle than very large increases periodically. The last item I would like to point out is that this proposed budget still uses $509,643 of debt service reserves to provide for the 2009 debt payments. In 2008 the City used $803,885 for these items. State Budget Issues: The City should not panic with the State budget situation and possible cuts to the City's Utility Transition Aid and/or Market Value Homestead Credit. The City is currently scheduled to receive $355,729 in Transition Aid and around $260,000 in Market Value Credit for 2009. These are estimated at $720,000 and $260,000 respectively in 2010. These two items could be cut for both 2009 and 2010 or for just one of the years, but the main concern is 2009 because the City's 2009 budget is based on the full 2009 amounts and the only way to adjust the budget if cuts happen will be to raise fees or cut expenditures. We would not be able to adjust the property tax levy in 2009 for these possible cuts. This budget does allow the City the flexibility to adjust to any possible budget cuts handed down from the State. If this budget is approved all equipment and capital items still must go before the City Council for approval before purchasing or work begins. Other items in the budget may also be able to be re-evaluated once the severity and timing of the cuts are known. Also, the new administrative assistant position is budgeted for the full year, even if the City advertised now and went through the hiring process, we would be hard pressed to have the position filled in January, so there already is some savings there. Also, the public works director position was budgeted at step 8 of the pay range because of where the City was in the process of replacing the director when the 2009 budget was drafted. So we have some savings already in place in the 2009 budget, but most likely not enough to cover possible State cuts. Council Agenda: 12/8/08 B. ALTERNATIVE ACTIONS: Adopt the 2009 budget and resolution as presented with a $7,750,000 levy. 2. Adopt the levy less than $7,750,000 by either reducing expenditures or through the use of more City reserve funds. C. STAFF RECOMMENDATION: It is the recommendation of staff that alternative 1 be approved with the final levy remaining at $7,750,000 and the 2009 Budget be approved with expenditures totaling $31,761,184 for all funds. The expenditure budget of the general operating fund of the City or general fund is $7,157,601. The tax levy as proposed would result in a City tax rate of 46.183% compared to the 2008 tax rate of 46.942%. Based on this home owners would see around a 1.62% decrease in their City property taxes. D. SUPPORTING DATA: Copy of resolution setting final budget and tax levy. PowerPoint Presentation. RESOLUTION NO.2008-96 RESOLUTION ADOPTING THE 2009 BUDGET AND SETTING THE TAX LEVY WHEREAS, the Finance Director has prepared and submitted to the City Council a budget setting forth therein his estimated needs of the City of Monticello for all operations and the debt service for the fiscal year commencing January 1, 2009 and WHEREAS, the City Council has reviewed the same and has made such changes therein as appear to be in the best interest of the City of Monticello; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF MONTICELLO that the budget so submitted by the Finance Director, together with the changes made therein by the City Council, be and same hereby is adopted as a budget for the fiscal year commencing January 1, 2009; and BE IT FURTHER RESOLVED by the Council of the City of Monticello that there be and hereby is levied for the fiscal year commencing January 1, 2009, and the following sums for the respective purposes indicated therein upon the taxable property of the City of Monticello, to wit: The above resolution was introduced by Councilmember ,was duly seconded by Councilmember with the following voting in favor thereof: The following voting in the opposition: The City Administrator is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Wright County, Minnesota. Adopted this 8th day of December, 2008. ATTEST: Mayor City Administrator 2007 BUDGET.XLS:LevyResolution (2) 5 ~ N W ~ U1 O 11 O O O O O O O O O O O O O O O O O O O O O O O O - ___.. O O DO ~~~ O ~ O O N O O 00 n i i n ~D N r~, ffl ffl ~ ffl ~ ~ N N ~ U~ O U~ O C31 O O O O O O N O O N O O W O O O O C31 N O O O O N O OD N O O Cfl ffl W U~ O O O ffl U1 O O N O ~ O ~ O ~ O 7C O ~D C N t/! O O O O N O O O fig W O O O O O ~`_' 0 l~~ 0 ~F ~• 0 Council Agenda: 12/08/08 8. A. B. Consideration of Shifting the Pav Scale for 2009 (COLA). (TK) REFERENCE AND BACKGROUND: At the May 14, 2008 Council Meeting the Council approved the City's revised pay equity plan, which established a pay scale that placed Monticello in the middle of the pack for 2007 wages compared to similar Cities. Council also at that time approved a cost of living increase (COLA) of 1 % for 2008. The current 2008 pay scale seams to be functioning as intended as the majority of the new hires since the plan was approved (HR Manager, Economic Development Director, Senior Accountant, Liquor Store Manager, and Public Works Director) have been hired at or near the bottom of the pay ranges for those positions. In order to maintain the City's pay scale in the middle of the pack, the City needs to evaluate possible COLA increases independently and relative to what other communities are providing. COLA increases that are comparable to other communities are important for maintaining competitive salaries for recruitment and retention of employees. Attached is a table of 2009 COLA increases of other communities along with what was provided for COLA increases in 2008. The list is both in alphabetical order and in ascending order of 2009 COLA increases. Finally, in the past the COLA has always taken effect on January 1St for the non-union employees, with the union employees receiving the COLA on April 1St at the start of the contract year. The current union contract expires on Mach 31, 2009. The COLA increases for union and non-union employees should be consistent so that the City's pay equity system does not fall out of compliance with State law. Al. Budget Impact: The 2009 budget currently includes a 3% COLA increase effective January 1St for employee wages. A2. Staff Workload Impact: ALTERNATIVE ACTIONS This action has no staff workload impact. Approve a 2009 COLA increase and effective date for employees. C. 2. Do not approve a 2009 COLA increase and effective date for employees. 3. Table until a later date. STAFF RECOMMENDATION: The staff has no recommendation on this item. D. SUPPORTING DATA: Listing of COLA increases in alphabetical order. Listing of COLA increases from lowest to highest increase. COLA Increases in Alphabetical Oder -- ~ Union/ 2009 2008 ~ ___ _ _ _ Organization Status Non-Union % Increase % Increase Notes/Comments ~ Albert Lea 2.00% _ Albertville _ 2.25% Plus an additional 0.5% employer match in PERA HCSP Andover _ B _ _ t- _ 3.00% 3.00% __ Anoka _ 3.00% ~ 3.00% __ _ ~ Anoka Co ~ A 2.00% Approved 2% with a possible 0.5 % more if fund availabl e after legis lative session ends _ Apple Valley B 3.25% 3.00% Arden Hills ; 3.00% 3.00% _ ______ ___ Austin , B 3.00% 3.00% _ _ __ Bamum _ 3.00% _ __ Baxter B B 3.00% • __ _ ___ Bemidji B 3.00% 3.00% Unless Governor reduces LGA _ __ Benton Co _____ _ _ _ U 3.00% 3.00% _ _ Blaine B __ B 3.50% 3.50% __ Blue Earth Co 2.00% 2.00% 2% on 1/1/09 and 2% on 7/1/09 _ _ _ Big Lake __ _ 3.00% 3.00% __ _ Bloomington B 3.50% 3.50% Brooklyn Park ~ __ B 3.00% 3.00% __ Cambridge B 3.00% 3.00% , __ _ _ Carver Co __ _ 3.00% 3.00% ' Wage Adju stment ~ _ I Champlin _ I 3.50% _ Chaska B i 3.50% 3.50% I -- -+ -- Chisago _ _ A _ ~ 3.00% 3.20% _ __ Circle Pines _ _ B 3.50% 3.00% __ Coon Rapids P ____ 3.00% 3.00% _ Cottage Grove _ B 3.00%' 3.00% Crystal A B 3.00%I 3.00% _ ___ __ Deer River B 3.00%' __ ____ _ Edina P 3.50% 3.50%. _ __ __ _ ~ _______ Elk River i 3.00% _ ___ I Elko New Market A I _ _ 2.00% Re iv awed in 6 months ___ - Fairmont ~ B 3.00% ---- -- _ ___ Falcon Heights _____ ' _ 3.50% 3.00% Depends on Dec LGA cuts by Govemor Farmington B 3.00% 3.00% Fergus Falls 3.00% 3.00% Forest Lake 3.00% 3.00% Fridley 3.00% 3.00% Golden Valley 3.00%' 3.00% _ __ Ham Lake B 3.00%. 3.00% Hanover P 3.00%' __ _ _ i Hastings B N 3.00% 3.00%~ Hopkins ' 3.00% 3.00%'; Hutchinson B _ 3.00% 2.70% Possible Freeze for 20 009 Lakeville 3.00% 3.00% Lindstrom P 3.00% Lino Lakes B 3.00% 3.00% Little Canada 3.00% For position over 50k Little Canada I 4.00% For positions under 50 k Mankato B _ 2.50% None of the 5 unions h ave settled contracts for 2009 _ Maple Grove 3.25%~ 3.50% Marshall B 3.00% 3.00% Medina _ ~ - 3.00% 3.00°/~ _ _ _ Minneapolis _ 2.50% 2.5% wages, 16% fringes and 3% non-perso nnel Minneapolis Retirement Fd 3.50% I Minnetonka B 2.75% 3.00%' _ Montevideo _ B 4.00% 3.50% LELS contract not settled. Monticello B 3.00% 1.00% Moorhead B 3.00% 2.00% An additional 0.5% of salaries for health care premiums _ ~ Mosquito Control Dist ____ 3.00% MOUnd A 3.00% 3.00% Mounds View__ ~ 3.00%-, 3.00% MSPMAC B 3.00 / 3.00% _ New Brighton B N 3.00% 3.00% _ ____ New Hope A 3.00% 3.00% Northfield 3.00% 3.00%! _ Oakdale _ B 3.25% 3.50%' __ ~ Oak Grove 3.00% _ Oak Park Heights U ~ 3.00% 3.00% Orono B 3.50% 3.00% Owatonna B I 3.00%; I Prior Lake__ B 2.50%i 3.00% Unions have not settled. _ Ramsey _ ~ 3.00% 3.00% i ~ - ___ Redwood Falls - -___ 3.50% _ 3.00% Richfield P 3.25% 3.00% _ _______ ._ Robbinsdale P ~ 3.00% 3.00% _ _ ______ Rochester _ _ __ B 3.50% 2.75% _ ! Last of 3 year contract or they'd be no way near that am ount Rogers --- ~ B-- ---3.00% ---- ~ - __ - ---- Rosemount B 2.00% ; 2.00% 2% on 1/1 & 2% 7/1 of 09. Teamsters at 3% on 1/1/09 Roseville _ B _ ' 3.50% 3.50% Approved will be 2.5% or 3% _ __ St Anthony B _ 3.50% _ 3.50% _ ___ __ St Joseph B i 3.00% 3.25% _ _ __ _ St Louis Park _ __ _____ B 3.00% 3.00% _ St Michael I B __ 3.00% 3.00% _ __ __ _ St Peter _ _ 2.00%I 2.00%i _ _ __ Bartell ___ _ ______ _ 3.00%' 3.00% Previous u nion contracts capped at 3% for o ne, other has average s teps of 2.5 % _ Sauk Rapides _ _ 3.50% 3.00% Scott Co ---- - - - 1.00% - ' ___ Shakopee _ i 3.00% 3.00% _ __ _ _ __ _ Sherburne Co A B 3.00% _ Shoreview P __ _ 3.00% _ 3.00% ___ _ _ _ Shorewood __ 3.00%~ _ ____ __________ Stillwater _ __ _ 3.25%' 3.00% 3% on 1/1 _ & 0.25% on 7/1/09 _ - -- Swift Co --~ _ ---- U 3.50%I ~ _ _ Three Rivers Park Dist l _ _ 03 0 / 3.00% __- _ _._____ _ Victoria __ _ 3.00% 3.00% ~ I _-_ _ ~ _______ Waconia -- ____ B 2.00% _ j Waseca --------- ' - 3.00% _ ____ __ Washington County HR __ A _ __ U _ 3.00% ________ ___ West St Paul - P 3.00% ~ -- -- _ - ___ - ____ White Bear Lake _______ _ _ 03 0 / ~ _ 3.00% 0-3% max ___ ____ _ ____ White Bear Township _ I _ ___ __ 3.50% ': ~ 3% 1/1 & 0.5%on 7/1/ 09 ~ Woodbury ---_ _ _-_ _ 3.003.00%'i 3.00%! _ _ ~ ~ _ _ ___-__ __ Zimmerman - - ~ 3.00% ' ~ _ ~ _ - _-- --- _-__-- - -- - ~ --- - AVERAGE ---- 3.00% 2.98%' - I - --- - Status; B=Budgeted, A=Approved, P=Proposed ~ Union/Non-Union; U=Union, N=Non-Union, 6=Both ~ -__ _ ___ _ Columns B & C were left blank if nothing was stated. 2008 fi ures were from last ear's similar list serve surve the Ci did in Janua 2008. COLA Increases in Ascending Oder ' t Union/ 2009 2008 Organization Status ~ Non-Union ; % Increase % Increase Notes/Comments Scott Co 1.00% I _ _ Albert Lea _ 2.00 / _ Anoka Co A 2.00°~ Approved 2% with a possible 0.5% more if fu nd available after legis lative session ends Blue Earth Co 2.00% 2.00% 2% on 1/1/09 and 2% on 7/1/09 Elko New Market A 2.00% Reviewed in 6 months __ Rosemount ___ B 2.00% 2.00% 2% on 1/1 & 2% 7/1 of 09. Teamsters at 3% on 1/1/09 St Peter _ _ ~ 2.00% 2.00% ' Waconia _ B ~ _ 2.00% Albertville 2.25% Plus an additional 0.5% employer match in PERA HCSP Mankato B 2.50% None of the 5 unions have settled contracts for 2009 Minneapolis _ 2.50% 2.5% wages, 16% fringes and 3% non-personnel Prior Lake ~ __ B __ 2.50% 3.00% Unions have not settled. Minnetonka __ B 2.75% 3.00% Andover B ~ 3.00% 3.00% _ Anoka 3.00% I 3.00% Arden Hills _ 3.00% ~ 3.00% __ Austin _ B 3.00% ! 3.00% _ _ Bamum _ _ 3.00% _ _ _ Baxter ~- B _ B 3.00% _ ____ Bemidji _ __ B __ _ 3.00% 3.00% Unless Go vernor redu ces LGA ______ _ Benton Co _ U 3.00% 3.00% _ Big Lake --- _ ~ 3.00% 3.00% _ __ __ Brooklyn Park B __ 3.00% 3.00% _ _ - Cambridge __ ____ ! B T _ 3.00% _ 3.00%~ __ ~ Carver Co Chisago Coon Rapids I A P ~ __ _ 3.00% _ 3.00%~ 3. 0 % 3.00% __ 3.20%i 3.00% Wage Adju stment i ~ _ _ ~ __ _ _____ _ t- _ __ __ Cottage Grove _ _ B _ 3.00%; 3.00% Crystal A _ B 3.00%! 3.00% _ - ~ - Deer River _ B 3.00% _ - Elk River 3.00% - _ ~ -- Fairmont B 3.00% - - Farmington B 3.00% 3.00% I Fergus Falls __ 3.00% 3.00% Forest Lake _ 3.00% 3.00% __ Fridley 3.00% 3.00% Golden Valley _ 3.00% 3.00%, Ham Lake B 3.00% 3.00%'~ _ Hanover P 3.00%~ Hastings __ B ___ N _ 3.00%i 3.00%' Hopkins _ 3.00%' 3.00% _ _ Hutchinson B 3.00%' 2.70% Possible Freeze for 20009 Lakeville 3.00% 3.00% _ Lindstrom P 3.00% Lino Lakes B 3.00% 3.00% Little Canada 3.00% For positions over 50k Marshall B 3.00% 3.00% Medina _ _ ~__ __ 3.00% __ 3.00% _ _ __ Monticello B 3.00% 1.00% Moorhead i B ~ 3.00% 2.00% An additional 0.5% of salaries for health care premiums Mosquito Control Dist _ __ 3.00% Mound A 3.00% 3.00% Mounds View 3.00%, 3.00%, MSPMAC B _ 3.00%. 3.00%. _ New Brighton B N 3.00%i 3.00% _ New Hope A 3.00% 3.00% Northfield 3.00% 3.00% Oak Grove 3.00% _ _ _ _ Oak Park Heights _ ! U 3.00% 3.00% Owatonna B 3.00% . __ Ramsey ! ___ _ 3.00% 3.00% __ __ Robbinsdale P __ 3.00% 3.00% ! _ _ _ Rogers _ B 3.00% _ St Joseph _ B _ 3.00%I 3.25%' __ St Louis Park B 3.00%! 3.00% __ St Michael _ _ _ B _ 3.00% 3.00% I Bartell 3.00% 3 00 / P revious u nion contra cts capped at 3% for on e, other ha s average steps of 2.5% _ __ Shakopee ; _ ~_ 3.00% 3.00% _ Sherburne Co ! A B 3.00% Shoreview P 3.00% 3.00% ' Shorewood __ _ _ _ ____ 3.00% _ _ ____ _ Three Rivers Park Dist Victoria -- Waseca --_- _ - ~ __ 3.00% -- 3.00% 3.00% _ 3.00% 3.00% --- _ __ ~ _ __ ~~ - - _ --- Washington County HR _ A _ U 3.00% __ _ i West St Paul - P - - - -- 3.00% i - _-- --- ' _- -- White Bear Lake _ 3.00 / 3.00% 0-3% max ______ __ ___ _ _ _ _ __ Woodbury ___ _ _ 3.00% __ 3.00% Zimmerman -- --- --- 3.00% ---- -- _ Apple Valley B _ 3.25% 3.00% __ ____ Maple Grove Oakdale ~ _ _ B 3.25% 3.25% __ 3.50% 3.50% , ! _ __ ____ __ Richfield _ P __ __ 3.25%' 3.00% _ Stillwater ~ 3.25% 3.00% 3% on 1/1 & 0.25% on 7/1/09 ____ __ __ Blaine __ __ B __ B __ 3.50% ____ 3.50% .- Bloomington B ~ 3.50% 3.50% _ Champlin _ 3.50% __ __ _ Chaska , B __ 3.50% 3.50% i Circle Pines i _ B 3.50% 3.00% __ Edina _ P ___ 3.50%~ __ 3.50%; ___ _ _ Falcon Heights _ __ 3.50 - 3.00% Depends o n Dec LGA cuts by Go vernor __ Minneapolis Retirement Orono Redwood Falls Rochester _ Fd __ i B ' ~ __ ~ ___ I B _ 3.50% 3.50% 3.50% 3.50% _ _ 3.00% _ 3.00% 2.75% - ~ Last of 3 year contract or they'd be no way ne r that am -- - ount _ _ __ Roseville _ B - _ ___ 3.50% 3.50% Approved will be 2.5% or 3% -- St Anthony ' - -- -- - --- B_--- _ -- 3.50% __ 3.50% __ Sauk Rapides - 3.50% 3.00%, __ _ - -- - Swift Co - - U - -- 3.50%I -- --- -- ~ _ _ __ White Bear Township __ __ _ _ ~ 3.50%' 1 3% 1/1 & 0.5% on 7/1/09 ~ _ Liitle Canada _ _ _ _ 4. 0 _________ For positions under 50k ____ __ Montevideo _ B 4.00%' 3.50% _ LELS contract not settled. i AVERAGE _ ~__ 3.00% 2.98% _- _ _ ~ _ Status; B=Budgeted, A=Approved, P=Proposed I Union/Non-Union; U=Union, N=Non-Union, B=Both Columns B & C were left blank if nothing was stated. i I _____ 2008 fi ures were from last ear's similar list serve surve the Ci did in Janua 2008. City Council Agenda - 12/08/08 9. Consideration of an amendment to Title 7, Chanter 2, Section 20 of the City Code as related to Utility Shut-Off. (AS) A. REFERENCE AND BACKGROUND The City Council is asked to consider amending a portion of City Code related to the disconnection of utility service. The amendment is being proposed as a means to protect vacant properties from potential damage caused by failure to properly winterize residential properties. Essentially, this ordinance is a tool to address just one in a series of issues arising from the foreclosure and housing crisis. In some cases, mortgage companies who own Monticello properties, or homeowners in the process of foreclosure, may not contact the City to disconnect utility service. During the winter months, this lack of disconnection for unoccupied properties can result in pipe breaks, water leaks and other utility service issues that can cause serious property damage. Major water leaks can also have ramifications beyond the property itself, impacting the City's water and sanitary sewer systems. To prevent such damage, the proposed ordinance allows the Chief Building Official or Public Works Director to disconnect service outside the home under a specific set of conditions, including: 1) The property is vacant or abandoned; 2) The property is unsecured; 3) The property is determined to be uninhabitable or unsuitable for occupancy; 4) Other utilities have been shut-off or the City has been provided notice of disconnection of gas or electric service; 5) That running water to the property creates an unsanitary or unsafe condition. Staff will make every attempt to work with property owners prior to disconnection and will prominently display information related to restoration of service at the site. The ordinance amendment is a preventative measure only and will not be utilized for non- payment alone. The balance of the existing ordinance enumerates that City's process related to non-payment. BUDGET IMPACT Adoption of the ordinance amendment has no direct budgetary impact. STAFF IMPACT The City is currently receiving reports from electric and gas utility companies regarding disconnection of their services to Monticello properties. This information is used by staff for a variety of purposes and will be used in connection with this ordinance. When the City receives this shut-off information, the noted properties will be reviewed against the City's utility payment records. Prior to City utility disconnection, a building or water inspector City Council Agenda - 12/08/08 will visibly verify that the property is vacant. It is expected that this coordination and verification will involve minimal staff time. B. ALTERNATIVE ACTIONS Motion to amend Title 7, Chapter 2, Section 20 of the City Code for Provision for Shut-Off of Service. 2. Motion to deny amendment of Title 7, Chapter 2, Section 20 of the City Code for Provision for Shut-Off of Service. Motion of other. C. STAFF RECOMMENDATION Staff recommends approval of this ordinance based on the premise that it will be used to help maintain and stabilize property conditions. It will be used only when deemed necessary to prevent serious property damage or other property maintenance issues. D. SUPPORTING DATA Exhibit A: Proposed Amendment Exhibit B: Title 7, Chapter 2, Section 20 of City Code 2 ORDINANCE N0.490 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA AN ORDINANCE PROVIDING FOR THE SHUT-OFF OF WATER SERVICES TO VACANT BUILDINGS OR IN OTHER CIRCUMSTANCES THE CITY COUNCIL OF THE CITY OF MONTICELLO, MINNESOTA, ORDAINS: SECTION 1. Title 7, Chapter 2, Section 20 of the City Code of the City of Monticello is amended by changing its title, PROVISION FOR SHUT-OFF FOR NONPAYMENT, and by adding the following new paragraph (C) as follows: 7-2-20 PROVISION FOR SHUT-OFF L'nn ~.rnirn n v~a~ir-r OF SERVICE: (C) Shut-off for Abandonment or Vacancy: The Chief Building Official or the Public Works Director, to protect the public health and safety and in order to protect the public water supply and/or private property, may order the Cit. service immediately disconnected to an~property without prior notice to the owner upon determiningthat any of the following conditions exist: 1) The property is vacant or abandoned; 2) The property is unsecured; 3) The property is determined to be uninhabitable or unsuitable for occupancy; 4) Other utilities have been shut-off or the City has been provided notice of disconnection of gas or electric service; 5) That running water to the property creates an unsanitary or unsafe condition. Water service shall not be re-connected to the property until it has passed an inspection by the City and the owner pays any re-connection fee. Upon disconnection, the Cit~post or leave notice at the property indicatingthe date of disconnection and directions regarding how the service may be re-connected. SECTION Z. EFFECTIVE DATE. This ordinance shall be effective upon its passage and publication. ADOPTED by the Monticello City Council this _ day of , 200_. CITY OF MONTICELLO 129764v3 ATTEST: Jeff O'Neill City Administrator By: Clint Herbst, Mayor 129764v3 sewer, the surcharge of $75 per month will be applied for all months between the previous two inspections. Non-Single Family Unit Surcharge. A surcharge of $25 per day is hereby imposed and added to every sewer billing to property owners who are not in compliance with this ordinance within 30 days of initial inspection. This surcharge is in addition to any other penalties that maybe incurred under this ordinance. Should anon-single family unit property owner found to be in compliance with this ordinance and during a subsequent inspection found to have reconnected an illegal source to the sanitary sewer, the surcharge of $25 per day will be applied for all months between the previous two inspections. (#271, 06/12/95) 7-2-16: EXCAVATION WORK AND TESTING OF METERS: (A) All installation work or repair of connections to the water and sewer systems, including grades, bends, and backfilling, shall be performed under the direction and supervision of the plumbing inspector. No work shall be covered or backfilled until directed by said inspector. All work and excavations shall be protected by barricades and warning markers and lights reasonable and suitable to the purpose. The City shall be held harmless of any claim or loss as might otherwise arise for damage, loss, or injury caused by or arising by reason of such work being performed; and the applicant causing such work to be done shall ,rive undertaking to the City with respect thereto. 7-2-17: EMERGENCY REGULATIONS: The Council may impose emergency regulations pertaining to the conservation of water by resolution of the Council and by giving notice by publication or by posting in the City Hall and at such public places as the Council may direct. 7-2-17-A: LAWN & GARDEN WATERING REGULATIONS: Purpose. The City has limited water storage and pumping capacity. Due to the fast growth in residential developments this ordinance will promote a higher awareness of the primary use of water in the summer-lawn and garden irrigation, and regulate the watering of lawns, gardens, grass seed and sod. 2. Odd/Even Schedule. A home or business address ending in an odd number (1, 3, 5, etc.) May water their lawn on odd numbered calendar days each month and an address ending in an even number (0, 2, 4, etc.) may water their lawn on even numbered calendar days. The only deviations to the odd/even watering system are apartment complexes and homeowner associations that have been assigned odd or even watering days because of the numerous addresses on one sprinkling system. For these complexes and associations, the address of the bill for sprinkling water MONTICELLO CITY ORDINANCE TITLE VIUChapt 2/Page 14 shall be used to determine odd or even. The odd/even schedule is in effect from June 1St through September 30"' of each year until further notice. This maybe deleted or modified when the City completes construction of additional welds and water towers to improve pumping and storage capabilities. 3. Permit Required. A 30-day permit maybe obtained at the Monticello City Hall to water newly seeded or sodded lawns and newly planted trees. 4. Rain Sensors. Rain sensors are required on all commercial, institutional or governmental sprinkler systems. Existing commercial sprinkler systems shall be retrofitted with rain sensors by June 1, 2003. All newly installed sprinkling systems from the date of publication of this ordinance, including residential, will be required to have rain sensors. 5. Private Wells. Restrictions of this ordinance do not apply to property serviced by private wells, provided the sprinkling water is pumped from a private well. Residents, commercial, institutional or governmental entities with private wells are required to notify City Hall that they have a well used for watering purposes. 6. Violations. Violators of this ordinance will be warned the first time and a water use surcharge of $25 will be billed for a second offense; the surcharge doubles to $50 for third and subsequent violations within a 12-month period. The Public Works Department may shut the water off for repeat offenses. The standard turn off and turn on rates shall apply in addition to the surcharges. This ordinance shall be in force and effect upon adoption and publication in the official newspaper of the City of Monticello in accordance with applicable law. B. ADDITIONAL RESTRICTIONS: In the case of a severe shortage of water, the City Administrator and/or Public Works Director are authorized to impose additional restrictions to provide for the safe operation of the municipal water supply. Such notice shall be posted at all City offices on the City's web site, and in the official newspaper. The mayor and council shall be notified of such restrictions as soon as possible. (#379, 6/10/02) 7-2-18: RIGHT TO ENTER LAND: The City by any authorized employee or agent shall have the right to enter and be admitted to any lands and property in the city for the purpose of in- spection of materials, plumbing work, and fixtures of all kinds used by or in connection with the water and sewer systems. 7-2-19: PRIVATE WATER NOT PERMITTED IN SYSTEM: Whenever any premises are connected to the water system, there shall be maintained a complete physical separation between the water supply system and the private water supply system so that it is impossible MONTICELLO CITY ORDINANCE TITLE VIUChapt 2/Page 15 to intentionally or unintentionally allow any water produced by a private system to be intro- duced in the supply line from the city system. 7-2-20: PROVISION FOR SHUT-OFF FOR NONPAYMENT: (A) Shut-off for Noma,, iynent: The City shall endeavor to collect delinquent accounts promptly. In any case where satisfactory arrangements for payment have not been made, the Public Works Department may, after the procedural requirements of Section B have been complied with, discontinue service to the delinquent customer by shutting off the water at the stop box. When water service to any premises has been discontinued, service shall not be restored except upon the payment of all delinquent amounts due plus a fee for disconnection and reconnection based on a fee schedule adopted by the City Council. (#458,10/23/06) (#107, 11/23/81) (B) Procedure: Water shall not be shut off under Section A until notice and an opportunity for a hearing have first been given the occupant of the premises involved. The notice shall be sent by certified mail and shall state that if payment is not made before a date stated in the notice but not less than 30 days after the date on which the notice is given, the water supply to the premises will be shut off. Such notice shall not be sent until an account is 60 days past due. The notice shall also state that the occupant may, before such date, demand a hearing on the matter, in which case the supply will not be cut off until after the hearingheld. If the customer requests a hearing before the date specified, a hearing shall be held on the matter by the City Council at the next regularly scheduled Council meeting. If as a result of the hearing the City Council finds that the amount claimed to be owing is actually due and unpaid and that there is no legal reason why the water supply of the delinquent customer may not be shut off in accordance with this ordinance, the City may shut off the supply. (#458, 10/23/06) 7-2-21: PROVISION FOR COLLECTION WITH TAXES: All delinquent accounts that are 60 days or more past due shall be certified to the City Administrator, who shall prepare an assessment roll providing for assessment of the delinquent amounts against the respective properties served. To each delinquent account shall be added an administrative fee as set by the City Council to defray the cost of preparation and certification of the assessment roll. Upon adoption by the City Council, the Administrator shall certify the assessment roll to the County Auditor for collection along with property taxes. (#36, 09/12/77)(#214, 10/28/91)(#246, 01/10/94) 7-2-22: PENALTY: Any person violating any provision of this ordinance is guilty of a misdemeanor and upon conviction shall be punished not more than the maximum penalty fora mis- demeanor as prescribed by state law. (#362, 7/23/01) MONTICELLO CITY ORDINANCE TITLE VIUChapt 2/Page 16 Council Agenda - 12/08/2008 10. Presentation of update on Long Range Plan for the Monticello Wastewater Treatment Plant. (J.S.) A. BACKGROUND INFORMATION: The Long Range Plan for the WWTP was to have been completed this December. However, several meetings with Cargill Kitchen Solutions resulted in a change in our proposed loadings to the WWTP which helped form the basis of the study. The reduction of Cargill Kitchen Solutions Wastewater Discharge Agreement became another topic for consideration. At this time that particular item has been tabled pending further discussions by City staff and another meeting with Cargill Kitchen Solutions. At this particular time we have completed most of the background information for the study and Bolton & Menk are working on the draft of the plan. Paul Saffert from Bolton & Menk will give a presentation at the Council Meeting to bring you up to speed on the status of the study itself. On Wednesday, December 3, 2008, City staff and representatives from Professional Services Group, our contract operator for the WWTP, met with the City Administrator, City Engineer and the Public Works Director for the City of Big Lake to discuss short term planning issues such as biosolids dewatering and biosolids drying. We also discussed long term planning items such as connection of a lift station on the eastern portion of the community to the Big Lake Wastewater Treatment Facility and future partnering for treatment of wastewater from specific development areas in Monticello. We were pleased to learn that the City of Big Lake had also been thinking about assisting us or another community with short term biosolids treatment needs, especially if the biosolids could be a cake form prior to their treatment. As far as long term planning for treatment of the residential wastewater from the eastern portion of the City of Monticello or more, the City of Big Lake had not previously discussed such ideas. We did discuss with them ways where this could be accomplished with the eastern portion of our community. a. Budget Impact: At this time no estimate of budget impact has been done as it's early in the study and early in the discussion of possible teamwork with the City of Big Lake. b. Staff Workload Impact: Staff workload impact at this time is minimal as we'll be continuing to work with Bolton & Menk to finish the study and to prepare information regarding our biosolids treatment needs for the City of Big Lake to consider. B. ALTERNATIVES: At this particular time there are no clear cut alternatives other than to complete the study for presentation to the City Council in January and to prepare additional information for the City of Big Lake to consider in regards to biosolids treatment, and to continue with additional dialogue in regard to long term wastewater considerations between the City of Big Lake and Monticello. Council Meeting -12/08/2008 C. STAFF RECOMMENDATIONS: None. D. SUPPORTING DATA: None City of MONTICELLO Snow and Ice Maintenance of City City Sidewalk Grid Sidewalks and Pathways 5 ' Updated No vember 2,2007 A f �\ Y i 3 ! j I ra Y fr \r / f - / r SUPPORTING DATA E LEGEND �soexux ul.wYw<n ar on �CYYYEPOxL soexrix uxxrnrtY wm on xsusYxx¢ suuxrwsn er PxoPwn oxxfn �B IXYNg15 P/.=Y Y.VN1MXf0 BY tllY �B NYP1p15 P/.11M/.Y aYY.Y „PN.Y _ k t Council Meeting - 12/08/2008 11. Review and approval of the annual Snow Plowing/Removal Policy and discussion of pathways designated for snow removal. (J.S., T.M.) A. BACKGROUND INFORMATION: Each year the Public Works Department reviews the previous year's Snow Plowing/Removal Policy and proposes updates to the document. In early November after all of the different divisions of Public Works have had an opportunity to check plow routes, new construction and changes we meet as a group for several hours to go over the policy in depth. Comments generated from this group meeting often result in modifications and changes to the policy. These changes then are outlined and clearly marked in yellow in the draft document and carried to the City Council for review, possible changes and adoption. This document then becomes the framework for the snow plowing and removal operations throughout the City by Public Works. Individual departments then develop their own plans on how they are to accomplish the goals set out in the policy. The policy lays out priorities and timing for all facets of snow plowing/removal throughout the community. The priorities set out in the policy are to be achieved by the Public Works Department under reasonable conditions and assuming that at least one piece of major equipment and one operator are not available. In most cases we are able to meet the goals set out in the policy in less time than stated. The following is a summary of this year's minor changes: SNOW EMERGENCY ROUTES: Prim No Changes Secondary: Under River Street, Change NSP to Xcel. CITY MAINTAINED SIDEWALKS: 3~ STREET WEST: Change Guyer's Builders Supply to 211 Pine Street. GROVELAND (,CITY OWNED PROPERTY): Add this section. A portion of Hayward Court 150' West of Park Place Drive, a portion 220' North of Summit Court between Windemere Court and Summit Court, and a portion East of 90a' Street on the South side of Park Place Drive. Budget Impact: The proposed changes to the policy this year will have minimal (if any) impact on the City's budget. Staff Workload Impact: The proposed changes to the policy will slightly (if at all) increase the workload for the Public Works Department during the winter season. We are adequately staffed to handle this workload. Council Agenda -12/08/2008 B. ALTERNATIVES: The first alternative, after review of the minor changes to the Snow Plowing/Removal Policy, are to approve the changes as noted and adopt the policy for the upcoming season. 2. The second alternative, after review of the changes to the policy, would be to make additional changes as determined by the City Council and then approve the final document. 3. The third alternative would be not to adopt the policy but to consider additional study of the policy such as through a workshop. C. STAFF RECOMMENDATION: It is a Staff recommendation that the City Council approve the modifications to the Snow Plowing/Removal Policy as outlined in alternative #1 and adopt the policy. D. SUPPORTING DATA: Enclosed you will find a copy of the 2008/2009 Snow Plowing/Removal Policy with the proposed changes highlighted in yellow. Also you will find an up to date map of our sidewalks and paths in the City noting which sidewalks are maintained by the property owner or currently maintained by the City. In addition, the map will designate which pathways are currently set up for snow removal for the winter. On the enclosed map you will also note that there is an outlined area showing the grid system. We again wanted to explain the grid system to you so that it is clear in your mind what the grid system is and how it was set up. The grid system was established almost two decades ago in the original areas of old Monticello running from Chestnut Street to Dayton Street and from the Mississippi River to the I-94 Freeway. The purpose of the grid was to set up a plan by which sidewalks could be extended through the old City under a cost sharing agreement with the City and that sidewalks that serve no purpose but are located on City boulevard would be properly maintained or removed. It is only in this grid system that the cost sharing was set up for sidewalk. It is only in the grid system will the City replace up to two panels per property of hazardous sidewalk. The grid system has nothing to do with "snow removal", only cost sharing for the extending of new sidewalks, repairs of existing sidewalks and removal of hazardous or sidewalks that serve no purpose. MONTICELLO 0 Proposed Changes 2008/2009 Season CITY OF MONTICELLO SUPPORTING DATA SNOW PLOWING/REMOVAL POLICY Effective November 10, 1997 Amended by the City Council January 10, 2005 Amended by the City Council December 12, 2005 Amended by the City Council November 27, 2006 Amended by the City Council. November 13, 2007 1. INTRODUCTION - No Change- The City of Monticello assumes basic responsibility for the control of snow and ice on city streets and city owned public parking lots. Reasonable snow and ice control is necessary for routine travel and emergency services. The city will provide such control in a safe and cost effective manner, keeping in mind safety, budget, personnel and environmental concerns. The city will utilize city employees, city equipmentand/or private contractors when necessary to provide this service. - No Change - 2. AREAS OF RESPONSIBILITY - No Change - Through its adoption, the City Council of Monticello is responsible for the policy established herein. Implementation of this policy is the responsibility of the Street Superintendent under the direction ofthe Public Works Director and City Administrator. The chain of command is the City Administrator, Public Works Director and Street Superintendent, in that order. Decisions as to time, method and materials used on snow plowing/removal operations will be made by the Street Superintendent under the direction of the Public Works Director and City Administrator, and any amendments are to be in accordance with amendment section of this policy. The Parks Department will supplement the efforts of the Street Department with primary responsibilities inparking lots, sidewalks, pathways and skating rinks. This work will be carried out by the Park Superintendent under the direction of the Public Works Director and City Administrator. (Amended by Ciry Council 01/10/2005) 3. AMENDMENTS TO POLICY - No Change - Any amendments to this policyrequire council approval. Wheneverpossibleand practical, amendments should be brought up at council meetings and should be a matter of public record. However, to allow for emergencies or other extenuating circumstances, when time does not pemut council approval or action, the Public Works Director is hereby authorized to amend any portion of this policy he sees fit. If practical, the City Administrator shall be notified and shall approve of any such amendment. Any such amendment made due to a particular emergency shall be brought to the attention of the council if the amendment is to be a permanent one. 4. EQUIPMENT - No Change - The city shall acquire, maintain, repair and replace equipment on a timely basis as the city's established budget shall allow. To provide for utilization of equipment in a cost effective manner, the city may use regular city trucks, motor graders, front-end loaders, snow blowers and any other regular equipment as maybe useful for control of snow and ice. Equipment that can be used only for snow and ice control shall be acquired and utilized only if deemed absolutely essential. F:1Sharod Publb WorkaISNOW PLOWING POLICY 200&2009 season nNg 102208.apd: 1213!08 +r Whenever existing snow removal heavy equipment is believed to be broken down for an excess of eight hours during a declared snow event and that piece of equipment is essential to snow plowing/ removal operations, the Street Superintendent may rent equipment. The Public Works Director shall be notified of this decision immediately. A written report to include equipment down, reason for renting, estimated rental period, rental company, rental machine identification, rental rate, and estimate of total cost shall be submitted within 48 hours. When the Street Superintendent determines that the policy levels of service cannot be provided by city forces, he shall report to the Public Works Director the following information: A. Additional time required to provide desired levels of service using just city forces. B. Additional equipment and/or personnel support required to achieve desired levels of service. C. Estimated number of hours equipment andlor personnel will be required. The Public Works Director will then take the,following action: A. Determine availability of contractor equipment. B. Estimate cost of contracted service required. C. Determine availability of funds to meet estimated costs. D . Based on information supplied, the Public Works Director shall determine whether to contract for additional service or equipment, or accept reduced levels of service. If contracted service or equipment is secured. the Public Works Director shall provide the City Administrator with a report containing the, ollowing information: A. Purpose of contracting snow plowing/removal. B. Estimated time and cost of contracted services. C. Time and date contract began. In the absence of the Public Works Director, the Street Superintendent shall have full authority under this section and shall communicate any decisions or actions resulting in extraordinary expenditures to the City Administrator. 5. WORK SCHEDULE - No Change - Scheduling of employees is the responsibility of the Street Superintendent under the direction of the Public Works Director. When conditions allow, work schedules shall be arranged to keep overtime at a minimum, with overtime scheduling being approved by the Public Works Director. The Public Works Director shall notify the City Administrator of any unusual amount of overtime to be performed and the reasons. 6. MINIMUM LEVELS OF SERVICE - No Change - The following are minimum levels of service that can be expected. The city will strive to achieve better results if possible. Snow and/or ice control maybe terminated at any time the Street Supt. or his designee determine that rising or F:lShared Public Worka~SNOW PLOWING POLICY 2008-2009 aeeaon mtg 102208.wpd: 12/3108 PAC7E 2 ~F ~ 2 falling temperatures, visibility and/or the rate of accumulation make the control unsafe, ineffective or unnecessary. Should a subsequent storm occur within the minimum times for service, then such subsequent storm shall become the storm referred to in this policy. A. Snow removal and/or sanding operations shall begin when snow accumulation reaches 2" or when ice or snow pack occur on designated primary snow emergency streets, and shall continue periodically throughout the duration of the storm. It is the intention of the City to keep these routes open to traffic, if possible, during a storm; however, it is not the intent to keep them snow or ice free. B. All designated secondary snow emergency streets shall be open to traffic (two lanes) within eight (8) hours after the snow storm subsides. C. All remaining non emergency through streets shall be open to 2-lane traffic within 12 hours after the snowstorm subsides. Parking lot snow may be piled for removal and removed after snow is hauled from the Broadway median and all streets are widened curb to curb where possible. The snow plowing operations in the commuter parking lots shall be started by 4 a.m. whenever weather conditions allow. D. All public streets such as dead ends and cul-de-sacs shall be open to traffic within sixteen (16) hours after a snowstorm subsides. E. Downtown Broadway, from 150 feet east of Linn Street to 150 feet east of Cedar Street shall be plowed to the center median. The Street Superintendent or his designee may elect to plow downtown streets during evening or early morning hours to avoid traffic and parked vehicles. Other downtown streets will be plowed outward. City owned parking lots and alleys in blocks 34, 35 and 52 are plowed by 8 a.m. after a 2" accumulation of snow (see Section 12). (Amended by City Councii 0//10/2005) F. Downtown snow hauling including the half block of Walnut south of Broadway, ifnecessary, shall begin by the next morning after all streets have been plowed and the crews are rested. Hauling shall not be conducted Friday evening or Saturday evening unless abnormal conditions warrant same. (Amended by City Cowcil 0//10/2005} G. Salt and sand operations shall provide bare pavement on driving lanes when conditions allow for all primary snow emergency routes, skid resistance at school crossings, stop signs and isolated icy areas. General snowpack on residential streets shall not be sanded. H. Snow depth at the corners of intersections shall be reduced to 36" or less following other necessary snow plowing and removal operations. The Street Superintendent or his designee shall have the authority to determine the scheduling and priority of this function. I. Certain county highways within the city are maintained by the city and fall under county maintenance agreements. F:GShared Publk WorkaISNOW PLOWING POUCV 200&2009 aeeaon mtg 102208.wpd: 12/3!08 - PA~7E .3 of ~ 2 7. SNOW EMERGENCY ROUTES PRIMARY SNOW EMERGENCY ROUTES CSAH 39 WEST FROM THE PUBLIC WORKS BUILDING TO CSAH 75 WEST BROADWAY FROM WILLOW STREET TO MEADOW OAK DRIVE WALNUT STREET FROM WEST BROADWAY TO 7T" STREET HART BOULEVARD FROM MISSISSIPPI SHORES TO WWTP TO CSAH 75 EAST WASHINGTON STREET FROM EAST BROADWAY TO 7T" STREET 7r" STREET FROM WALNUT STREET TO CSAH 18 6T" STREET FROM THE FIRE HALL TO TH 25 : INCLUDING FIRE HALL PARKING LOT AND DRIVEWAYS SCHOOL BOULEVARD FROM TH 25 TO CSAH 18 PENNING AVENUE FROM SCHOOL BOULEVARD TO 85T" STREET (DUE TO TOPOGRAPHY) ROUNDABOUT AT CSAH 18 & MEADOW OAK AVENUE (Amended by City Council !!/l //I006) (Amended by Ciry Council l //13/1007) . ~`J~/aNCF . SECONDARY SNOW EMERGENCY ROUTES ELM STREET FROM CSAH 39 WEST TO 6T" STREET WEST 6r" STREET WEST FROM ELM STREET TO THE FIRE HALL CEDAR STREET FROM RIVER STREET TO 7T" STREET 3RD STREET FROM CHESTNUT ST TO WASHINGTON ST SCHOOL BOULEVARD FROM TH 25 TO DEEGAN AVENUE DEEGAN AVENUE FROM SCHOOL BLVD TO COMMUTER PARKING LOT CHELSEA ROAD FROM CSAH 18 TO CR 39 WEST F:tShared Public WorksVSNOW PLOWING POLICY 200&2009 season mtg 10220B.wpd: 12!3!08 'PAGE 4 ~F ~ 2 SECONDARY SNOW EMERGENCY ROUTES RIVER STREET FROM THE XCEL (NSP} BALLFIELDS TO THE NURSING HOME ENTRANCE OTTER CREEK ROAD FROM CSAH 75 TO RIVER STREET WEST OAKWOOD DRIVE EAST FROM T.H. 25 TO INCLUDE THE CUL-DE-SAC GILLARD AVENUE FROM CSAH 39 EAST TO 95T" STREET (DUE TO TOPOGRAPHY) 8. METHOD OF PLOWING SNOW - No Change - (Amended by Ciry Council Il/12/2005) (Amended by City Council !1/13/2007) Snow will be plowed in a manner so as to minimize traffic obstructions. With the exception of that section of Broadway previously mentioned, the snow will be plowed from the center of the street outward. The City will plow the roundabout at C SAH 18 and Meadow Oak Avenue from the outside to the center. The County will plow to the outside. The plowing activities are shared. For narrow streets or other streets when conditions require, the Street Superintendent or his designee may choose to plow from one side to the other. Snow shall be plowed and pushed from left to right and discharged on the edge of the street or on adj acentright-of--way without regard for sidewalks and/or driveways. The City shall not be responsible for plowing snow from any private driveways or sidewalks. 9. HAULING OFSNOW - No Change - (Amended by City Council 11/27/2006) Where space does not allow for snow to be pushed or piled outside the driving lanes, the city will remove the snow byhauling. Timing of such hauling shall be at the discretion ofthe Street Superintendent or his designee. Snow will be windrowed along the south curb on Chelsea Road between Highway 25 and Sandberg Road and hauled when the windrow reaches 2 feet in height to reduce snow pushed onto the sidewalk. (Amended by City Council I2/Il/2005) 10. WEATHER CONDITIONS - No Change - Snow and ice control operations will be conducted only when weather conditions do not endanger the safety of employees or equipment, and operations are effective. Factors that may delay snow and ice control operations include: severe cold, significant winds, limited visibility and rapid accumulation of snow and/or ice. 11. DISPATCHING OFEQUIPMENT - No Change - Dispatching of equipment shall be determined by the Street Superintendent or his designee. The Street Superintendent or his designee shall monitor weather conditions and forecasts to aid in dispatch decisions. Plowing and/or sanding operations may occur during the assigned work shift or on a specific situation call out. If the specific situation is on a primary snow emergency route, the response shall be as soon as possible if workers and equipment are available and it is more than four hours until a work shift is to begin. Once a work shift has ended, the Street Superintendent or his designee has the discretion of responding immediately to other specific situations or waiting, in the case ofnon-emergencies, until a new work shift begins. F:1Shared Publk WoAca1SNOW PLOWING POLICY 200&2009 season mtg 102208.wpd: 12l3I08 ~ Pp1GE rJ ~F ~ 2 For emergency vehicles responding to emergency situations (fire, medical, police) within the city, necessary workers and equipment will be dispatched as soon as possible. The Street Superintendent or his designee shall keep the Public Works Director informed of start, progress and end of full scale plowing operations. 12. PUBLIC PARKING LOTS - No Change - PLOWING TO BEGIN BY 4 A.M. COMMUTER PARKING LOT INCLUDING SCHOOL BLVD FROM TH 25 WEST TO DEEGAN AVE AND DEEGAN AVENUE FROM SCHOOL BLVD TO COMMUTER PARKING LOT COMMUNITY CENTER PARKING LOTS WEST AND SOUTH LOTS (Amended by City Council 11/Z7/Z006) PLOWED BY 8 A.M. ON NORMAL BUSINESS DAYS CITY HALL PARKING LOT HI-WAY LIQUOR PARKING LOT DEPUTY REGISTRAR/MOTOR VEHICLE PARKING LOT BLOCK 34 BY ZOO AND 216 PINE STREET BLOCK 35 WALNUT & 3RD STREET PARKING LOT (Lot is signed for 24-hour parking to aid in timely snow removal and other seasonal maintenance) BLOCK 52 BY JADE PATRICK SALON AND OLD SCHOOL (Amended by City Council /!/l7/l0(16J (Amended by City Council I!/13/Z007) PLOWED WITH PRIMARY SNOW. EMERGENCY ROUTE FIRE HALL PARKING LOT PLOWED WITHIN 12 HOURS FOLLOWING SNOW FALL EVENT PUBLIC LIBRARY PARKING LOT PUBLIC WORKS MAINTENANCE BUILDING AND OFFICE PARKING LOTS INCLUDING THE AREA AROUND THE FUEL PUMPS (plowed by ti-e Sewer/Water Department) ANIMAL SHELTER PARKING LOT (plowed by Sewer/Water Department) 4r" STREET PARK PARKING LOT (plowed by Sewer/Water Department) EAST BRIDGE AND WEST BRIDGE PARK PARKING LOTS (Amended by City Council 11/27/1006) F~GShared Public Workal$NOW PLOWING POLICY 200&2009 season mtg 102208.wpd: 1213/08 'PAGE 6 ~ F ~ 2 13. CITY MAINTAINED SIDEWALKS -CHANGE - CLEARED WITHIN 24 HOURS OF THE END OF A STORM EVENT AS PER CITY ORDINANCE 'EAST BROADWAY SOUTH SIDE BETWEEN THE ZOO AND BOB'S BARBER SHOP 'WEST BROADWAY SOUTH SIDE FROM 906 BROADWAY TO BROADWAY KWIK STOP 314D STREET WEST NORTH SIDE FROM t~~_~~irn~e~ ni ni nrnn _~ inns ~i 211 PINE ST TO WALNUT STREET *EAST BROADWAY SOUTH SIDE FROM PALM STREET TO WASHINGTON STREET *WEST BROADWAY ON THE NORTH SIDE FROM CHESTNUT STREET TO LINN STREET WITH THE EXCEPTION OF TRINITY LUTHERAN CHURCH AT 494 WEST BROADWAY *EAST BROADWAY ON THE NORTH SIDE FROM 731 E. BROADWAY TO PALM ST. TO WASHINGTON ST. WITH THE EXCEPTION OF DENNY'S SERVICE AT 743 E. BROADWAY LlBR.4RY SOUTH SIDE 6T" STREET FROM WALNUT TO LOCUST WEST SIDE WALNUT FROM 6T" TO LIBRARY DRIVEWAY EAST BRIDGE PARK BITUMINOUS PATHWAY FROM THE SLIDING HILL TO WALNUT STREET HI-WAY LIQUOR WEST SIDE T.H. 25 FROM 5T" TO 6T" AND NORTH SIDE 6T" FROM T.H. 25 TO INCLUDE SECOND DRIVEWAY INTO LIQUOR PARKING LOT, ALSO INCLUDING THE SIDEWALK ON THE NORTH SIDE OF THE LIQUOR STORE BUILDING INFORMATION CENTER SW CORNER ON TH 25 & CSAH 75 TO ALLEY INCLUDING PRIME AMERICA 3'?D STREET EAST DEPUTY REGISTRAR/PARKING LOT NORTH SIDE FROM 216 PINE STREET TO CEDAR STREET *3rd STREET WEST SOUTH SIDE OF 3RD STREET WEST FROM ELM STREET TO MAPLE STREET RIVER STREET WEST STEPS AT SOUTH SIDE OF RIVER STREET ON WALNUT STREET ELM STREET WEST SIDE FROM GOLF COURSE ROAD TO BROADWAY *CARDINAL HILLS PARK SIDEWALK RUNNING THROUGH PARK FROM MARTIN DRIVE TO SCHOOL BLVD CEDAR STREET EAST SIDE AT RR CROSSING F:1Shared Public WorksISNOW PLOWING POLICY 200&2009 season mtg 102208.xpd: 1213/08 -PAGE 7 OF ~ 2 CLEARED WITHIN 24 HOURS OF THE END OF A STORM EVENT AS PER CITY ORDINANCE WALNUT STREET EAST SIDE PARKING LOT, ALLEY TO 3RD STREET, FROM WELLS FARGO DRIVEWAY TO RR TRACKS *WASHINGTON STREET EAST SIDE FROM RR CROSSING TO 7T" STREET MINNESOTA STREET EAST SIDE FROM 7T" STREET TO A POINT 125' NORTH WEST BROADWAY NORTH SIDE AT 111 WEST BROADWAY COMMUTER PARKING LOT BUS SHELTER AND SIDEWALK MEADOW OAK AVENUE ADJOINING FREEWAY FIELDS COMMUNITY CENTER WEST SIDE OF WALNUT STREET FROM RR CROSSING TO 6T" STREET AND NORTH SIDE OF 6T" STREET FROM WALNUT STREET TO FIRE HALL GROVELAND PARK SAVANNAH & INNSBROOK ALONG PARK GRfl~/E1.~1J~r1> (~7T~ 0~~ ~~~E7R7"Y) A PORT129d~J ©~ HAYWARS~ CT a5~~ L~'EST OF PARK PLACE ©R A RcaRT~O~ 22~° NCR7~ O~ SI1~111~tT CT BFTY'YEE1~i v~NDE~ERE CT ~ S~U~~~T CT A P~RTrO~ EAST O~ ~TM sr one ~ s~DE ~ PARK RLACE DR `OTTER CREEK ROAD AND WEST RIVER STREET FROM CSAH 75 TO COMPOST SITE T.H. 25 WEST SIDE FROM W. RIVER ST. TO MISSISSIPPI BRIDGE (Amended by Ciry Council 11/27/2006) (Amended by City Council 11/!3/2007) '~ THESE ARE PRIORITY SIDEWALKS TO BE COORDINATED WITH THE SCHOOL DISTRICT EACH YEAR AND THE CITY WILL MAKE EVERY ATTEMPT TO CLEAR THE SIDEWALKS BY THE START OF THE SCHOOL DAY. IN TURN, THE SCHOOL DISTRICT WILL NOTIFY THE STREET SUPERINTENDENT IMIvTEDIATELY OF SCHOOL CLOSINGS. Sidewalks Cleared With City Assistance: - No Change - 1.) South side of Broadway from the Broadway Kwik Stop to and including the Peterson Grimsmo Chapel at 25Q East Broadway, and the North side of West and East Broadway from Linn Street to Palm Street including Trinity Lutheran Church at 449 West Broadway. Also the north side of East Broadway in front of 731 and 743 East Broadway near Washington Street. The City will make one (1) pass with a snow blower each time its snow blower is used on the adjacent West and East Broadway sidewalks. The City will not broom orapply sand/salt to this sidewalk in the commercial area. F:GSharad Public Works\SNOW PLOWING POLICY 200&2009 season mtg 102208.wpd: 12!3/08 -PAGE 8 ~F ~ 2 2.) Sidewalks on the east and west sides of Highway 25 from River Street to Oakwood Drive: The city will assist Mn/DOT when they request, by providing one (1 } operator or one (1) driver and a 12-cubic yard dump truck to help remove snow from sidewalks put there by Mn/DOT plows. 14. CITY MAINTAINED PATHWAYS No Change - CLEARED WITHIN 36 HOURS TO A WIDTH OF 6' CHELSEA ROAD SOUTH SIDE FROM SANDBERG TO INNSBROOK CSAH 75 FROM WEST RIVER STREET TO PINEWOOD ELEMENTARY CSAH 75 FROM MONTI MIDDLE SCHOOL AT THE HOSPITAL SIGNAL LIGHTS TO MEADOW OAK AVE *SCHOOL BOULEVARD FROM EDMONSON AVE TO CR 18 INCLUDING THE PATHWAY THROUGH THE NORTH END OF PIONEER PK EXCEPT THE S. SIDE OF SCHOOL BLVD FROM FALCON TO CARDINAL HILLS PK * FALCON AVENUE FROM SCHOOL BOULEVARD TO FARMSTEAD AVENUE TH 25 EAST SIDE FROM KJELLBERG'S TO OAKWOOD DRIVE SCHOOL BOULEVARD NORTH SIDE FROM EDMONSON AVE TO T.H. 25 SCHOOL BOULEVARD NORTH SIDE FROM TH 25 TO DEEGAN AVENUE 2001 /SETEA PATHWAY SYSTEM INCLUDING I-94 PEDESTRIAN BRIDGE FROM CSAH 75, SOUTH TO SCHOOL BLVD TO THE EAST THRU MEADOW OAK TO MEADOW OAK DRIVE MEADOW OAK FROM MEADOW OAK AVENUE TO MEADOW OAK DRIVE (SOUTH OF RAILROAD TRACKS) CSAH 18 FROM OAK RIDGE CIRCLE TO OAKVIEW COURT SLIDING HILL PATHWAY FROM MILL RUN ROAD TO RIVER FOREST DRIVE PENNING AVENUE EAST SIDE FROM MEADOW OAK AVENUE GOING SOUTH TO CSAH 18 * 7r" STREET EAST NORTH SIDE FROM CEDAR STREET TO WASHINGTON STREET F:\Sharad Publie WorksISNOW PLOWING POLICY 2008-2009 season mtg 702208.wpd: 12/3!08 - PAC7E 9 ~F ~ 2 - ',. CLEARED WITHIN 36 HOURS TO A WIDTH OF 6' MEADOW OAK FROM MEADOW OAK AVENUE GOING SOUTH TO EASTWOOD CIRCLE (Amended by City Council !!/Z7/ZU06) (Amended by City Council 11/13/2007} * THIS I5 A PRIORITY PATHWAY TO BE COORDINATED WITH THE SCHOOL DISTRICT EACH YEAR AND THE CITY WILL MAKE EVERY ATTEMPT TO CLEAR THE PATHWAY BY THE START OF THE SCHOOL DAY. IN TURN, THE SCHOOL DISTRICT WILL NOTIFY THE STREET SUPERINTENDENT IlvIIvIEDIATELY OF SCHOOL CLOSINGS. The Pathways shall be cleared to a min. width of 6' within 36 hours of the end of any snow event with snow accumulation of %2" or more on the pathway. Work on the pathways immediately adj acent to major highways or thorough fairs will not begin until the adj acent roadway is plowed and widened. Pathways shall be blown clear and/or broomed as necessary to provide a surface deemed safe for pedestrian traffic. It is expected that the bituminous surface shall be visible in many areas along the pathway. Pathways designated for snow removal which are used for student pedestrian travel to and from the schools shall be cleared within 24 hours of the end of a snow event provided any immediate adjacent major roadway is cleared and widened first. (Amended by City Council 0//10/2005) 15. CITY MAINTAINED SKATING RINKS - No Change - 4T" STREET PARK (2) HOCKEY RINKS (1) GENERAL SKATING RINK - WEST BRIDGE PARK (1) GENERAL SKATING RINK - - (Amended by City Council l !/27/1006) (Amended by City Council !//!3/1007) Within 36 hours of the end of any snow event with an accumulation of more than 1 " of snow, all three rinks shall be plowed or blown clear and then broomed. All snow shall be removed from within the hockey rink area and no accumulations of snow should be left around the inside of the boards. Care should be used not to throw or pile snow on walkways. For any event between one-tenth of an inch to an inch of snow, all three rinks shall be broomed within 36 hours after the end of the snow event. Again, accumulation or ridges of snow around the inside of the hockey boards must be removed. (Amended by city counar ~1irlaoos~ 16. DAMAGE TO PERSONAL PROPERTIES - No Change - Only those mailboxes or other personal properties which are installed properly and allowed by city ordinance to be on the boulevard and are damaged b, a~ contact with city equipment, will be considered for compensation at city expense. Compensation for mailboxes and posts shall be for materials only with a maximum allowable reimbursement of $150 per single family residential mailbox. Damage to trees, shrubbery and other landscaping F:SShared Public WorksISNOW PLOWING POLICY 200&2009 season mtg 102208.wpd: 1213/08 'PAGE ~ 0 QF ~ 2 will not be considered for compensation unless located beyond the boulevard or private property. The city will re- seed plow disturbed areas of the boulevard in the summer months when staffing and workload permits. Damage to personal vehicles will be considered only if they are legally parked and only if physically contacted by equipment. 17. PLOWING OF PRIVATE PROPERTY - No Change - Unless there is direct benefit to city operations or unless emergency vehicles need access, there shall be no plowing of private property with city equipment. 18. REVIEW OFPOLICY - No Change - The city will keep on file comments and complaints received regarding this policy. This policy will be reviewed periodically. Any review will consider comments or complaints received since the last review. 19. WINTER PARHINGREGULATIONS - No Change - The Wright County Sheriff s Department will rigorously enforce portions of the parking ordinances beginning November 15 through April 15, as follows: TITLE 9, CHAPTER 1 SECTION 2: Parking and stopping: Except for the City of Monticello or Wright County on its own right of ways, no person shall utilize any portion of any local public right of way, including the traveled street, boulevard or public parking lot for the storage or parking of any obj ect or material which is not a licensed, operable motor vehicle, passenger vehicle or motorcycle as defined by Minnesota Statutes Chapter 169.01, Subd. 3, 3a and 4, except as maybe explicitly permitted on a temporary period oftime by the City Council or its designated representative. Properly licensed, operator motor vehicles, passenger vehicles and motorcycles may be parked in the public street where permitted but not on the boulevard portion of the public right of way subject to the further requirements of local parking regulations and applicable Minnesota Statutes. A trailer of any type properly licensed or not is not considered a motor vehicle or part thereof when disconnected from its tow vehicle. It shall be unlawful for the owner and/or driver of a motor vehicle to stop, stand, or park the said vehicle in any of the following places, except when necessary to avoid conflict with other traffic or in compliance with the directions of a peace officer or traffic control devices: On any street or roadway between the hours of two o' clock (2:00) a.m. and six o' clock (6:00) a.m. from November 15 through April 15, except physicians on emergency calls. TITLE 9, CHAPTER 1, SECTION 8: Parking in regard to snowplowing and/or removal: After a snowfall, all streets in the city of Monticello shall be cleared of all motor vehicles and parts thereof for the purposes of snow plowing and/or removal until all streets are plowed. F:\ShareU Public WorksISNOW PLOWING POLICY 2008-2009 season mtq 102208.wpd~ 12!3/08 - Pf~C7E ~ ~ ~F ~ 2 - Any motor vehicle or parts thereof left on any street or boulevard in the city of Monticello in such a way as o impede the performance of the city and/or state snowplow shall be dealt with under the Penalty Code No. l -4-1 (a fine of up to $300 and/or imprisonment in a city or county jail for a period not to exceed 90 days). 20. WINTER SIDEWALK PATHWAY/SNOWMOBILE REGULATIONS The Wright County Sheriff s Department will rigorously enforce portions of the city ordinance in regard to use of the sidewalks/pathways by snowmobiles, ATV'S and other motorized vehicles. TITLE 6, CHAPTER 5, SECTION 2: Restrictions: It is unlawful for any person to operate a snowmobile: On any sidewalks orpathways in the city ofMonticelloprovided forpedestrian and/orbicycle travel. F:tShered Publ~ WarkaISNOW PLOWING POLICY 2008.2009 eeawn mtg 702208.wpd: 72/3/08 ~ PAC7E ~ 2 of ~ 2 Council Agenda - 12/08/2008 12. Consideration of replacing light fractures on T.H. 25 from the Mississippi River Bridge to the I-94 Ramps. (J.S., B. P.) A. BACKGROUND INFORMATION: Earlier this summer we received word from Xcel Energy's maintenance division that the cobrahead fixtures on the steel poles along T.H. 25 from the Mississippi River bridge to the entrance ramps to I-94 had outlived their useful life. The poles, fixtures and wiring belong to the City of Monticello but the fixtures and lamps are maintained by Xcel Energy. It has become more difficult for Xcel Energy to find parts to maintain the fixtures and many of the ballasts are failing as well as the fixtures themselves. Xcel Energy has provided us information on three types of acceptable replacement fixtures and we can purchase these fixtures through the state bid purchasing contract. The new fixtures proposed for T.H. 25 which meet Xcel Energy's standards are the Roadway Series 115 cut-off style lighting using the 250 watt high pressure sodium lamps and a flat, clear tempered glass lens. We will actually be purchasing 28 of the new fixtures through the state bid from Carlo Lachmansingh Sales in Minneapolis at a total cost, including the lamp or bulb, freight and sales tax in the amount of $4,771.20. Two of those fixtures will be spares. 26 of the fixtures will be placed on the poles along T.H. 25. We received a price from Olson & Sons Electric of Monticello to remove the existing 26 fixtures and replace them with the new fixtures at a cost of $3,820.00. This brings the total cost for the purchase and installation of the fixtures to $8,591.00. There are ample funds in the Street Light Replacement Budget to cover this cost. Additionally we will be replacing the control panel for this lighting system, which is located on a pole in the southeast corner of 4~' Street and T.H. 25, in front of the First Bank Building. We will be ordering a new control panel that will fit on a concrete pad at ground level. The pole mounted switch gear is in extremely poor condition (see enclosed picture) and will be replaced in early spring of 2009. The estimated cost of the new panel and installation in the spring is approximately $4,800.00. a. Budget Impact: As previously discussed, the new fixtures and installation will cost $8,591.00. In addition, a ground mounted control cabinet will be ordered and installed in the spring as soon as the ground thaws. The estimated cost of the purchase and installation is $4,800.00, bringing the total cost to $13,391.00. There are adequate funds in the Street Light Budget for replacement of fixtures and general maintenance to cover this expenditure. b. Staff Workload Impact: The effect on staff workload will be minimal. Approximately 20 hours of staff time will be needed to get the materials ordered and supervise the installation. The Public Works Department will be pouring a small concrete slab and doing the restoration work in the area of the new control cabinet in the spring, probably amounting to 48 man hours total. Council Meeting -12/08/2008 B. ALTERNATIVES: 1. The first alternative would be to purchase the new fixtures and lamps for T.H. 25 through the state bid from Carlo Lachmansingh Sales at a cost of $4,771.20 and have them installed by Olson & Sons Electric, Inc. at a cost of $3,820.00, and to further authorize the replacement of the control panel to be ordered now and replaced in the spring at an estimated cost of $4,800.00 (including installation). The total cost is $13,391.20. 2. The second alternative would be not to replace these fixtures at this time. This alternative does not appear to be appropriate as Xcel Energy cannot continue to maintain the existing street light fixtures due to their deteriorated condition. The fixtures actually date back to when Stan Hall was still in business in the late 60's, early 70's. C. STAFF RECOMMENDATION: It is a staff recommendation that the City Council authorize installation of the new fixtures including two spares and the replacement of the control panel in the spring for a total estimated cost of $13,391.20. Adequate funds are in the budget for this purpose. D. SUPPORTING DATA: Copy of proposal on the state bid for purchasing the light fixtures; Copy of the cut sheet and details on the fixture and photometrics; Proposal from Olson & Sons Electric for installation of the new fixtures; and a cost estimate for purchase of a replacement control panel to be ground mounted; Picture of ground mounted control panel. Carlo Lachmansingh Sales, 4801 4th Avenue South Minneapolis, MN 55419 Phone: (612)-827-2211 Fax: (612}-821-0161 NAME/ADDRESS City of Monticello 505 Walnut Street Monticello, MN 55362 Attn: Bob Paschke Revised: 12-3-08 2:50PM 5UPPORTING DATA DATE QUOTE NUMBER 12/2/2008 081202TL-2 I PROJECT/DESCRIPTION I Cobraheads TERMS DELIVERY CLSI REP F.O.B. Net 30 i/1x2009 TL Allowed ITEM PART NUMBERlDESCRIPTION QTY RATElEA TOTAL AEL AEL # 115 25S CA MTl RZ FG UL OP 28 160.00 4;480.OOT wflamp Note: Price inclades lamp and freight. MN Sales Tax 6.50% 291.20 No taxes included. Prices quoted are contractor net. 771.20 TOTAL $4 Price quotes are firm per manufacturer's terms and conditions. , Please add freight for pre-shipment of anchor bolts. SUPPORTING: DATA Gonshdenl w11h LEER" goals ~~ s Roadway Lighting -- Catoff Style NIGHTTIME 35-250W HpS,175.251)W MH FR~ABr.Y { 6 f Applications: Roadways- Residential streets Storage areas Parking lots Campuses Pnrks 1 r L ~, ~ T taea~ ti-tlr ita~ l~oi'~ (t651 Ellaativs Proleasd Mss (EPAI Ths EPAt°r th° H«imrtlal Luniairs Ss.iss ttawith aumaL:.71 sq. n: Approx. WC =19 bs. FBatUfBS: Rugged die-cast aluminum housing is povvder-coated for durability and carro- sianresistance TWvo-bolt mast arm mount provides easy, secure installation and adjastablllty far arms from 1-tJ4" to Y (1.518" to 2.318" O.D.) diameter. Optional four-bolt moul>t- ing provides extra security inhigh-vibration applications Die-cast trigger latch on doorframe enables esay and secure one-hand opening for re•lamping and maintenance Large surface area'hreathing seas' gasket seaisthe optical chamber tc prevent irrtrusion by insects end ertviranmentaf comaminnnts.Heat-resistant gasket ma- teriel remains effective aver the E'de ofthe fixture WildCde shield is castlnto the housing (note separate piece) on thetwa-bolt unit and is easily adjusteblefor 1-i/A'to ?' (1-5/8" to 2-318" D.D.} mast arms. Photocantrol receptacle is adjustable withouttools Anodized aluminum reflectors provide uniform lighting dfstrEhution with either flat or sag clear tempered glass NEMA wattage label, terminal black, and NEMA photacontrol receptacle are standard All electrical compane nts warranted by American Electric Lighting's B-year guar- antee t:39 mogul base socketstandard Suitable for-30°C MH / -AO°C HP5 Complies with ANSI: C1362, C138.10, C138.1A, C136.15, C136,31 F'REFERREE7 SELECTION LAFraLOG NUME3ER3 i ~ ~ Hns _: ~ _`c i7,; h _'~.,~R ~~G ~ t"i rihi. If ~i~( ~ _. ~c~ ~' --~ {am- '~ ~- 1666) 12tt1 EnsWlvs Peo{scud Ara (Er'Al The EPAiorthe Hsrhentat lumirrere Series 715withsag glass is.82 aq. R nAm been aadway ~ ShsariaW--776.6 ~L Upr~rM9~ SUPPORTING: Roadway Serr'es ~~~ DATA Roadway Lighting -Cutoff Style 35-250UV HPS,175.250W MH ~ t ~ Example:115 15S CA MT1 R3 FG LC PC HP Series WettagaJSource Ballact Voltage Distribution 415 Single Door 08 35W S HPS AN Reactor Norma[ 120 120V R2 AoedwayType II , Cobrehesd 05 501N M MH PowarFactor 208 206V R3 Roadway Type III O7 7gW RH Aeactor High 240 240V iq 100PN Power Fatter 271 277V Refer to optic dlstrlbutron me- 78 100/160W XN HighRsaetance 347 347V trixbelowfofcompatrbr7ify. 14 Wired 100W 1g0/i501N stag) Nomtal Power FasWr 488 480V ABPI MBltldap Wrad 120V r Optlce Wired 15gW XH High Reactance MTL Mtdtl-tap Wtred240V 46 4~/ {lag) High tJt17 Muhl-tap Wired 27N FB Rat Glass Clear Tempared° 17 115w Power factor TT3 Td•tap Wired347V SG Seg Glass CleerTempered 20 2110W CA CWA DT2 Dual Tsp 1201240 zs zsow cT CWl Wind 240V MA Mag Reg 13 Coif) DT4 Dual Tap 240/4 wired 46DV Opttona Lamg lbkrdcl 2-bok Interrtel LC Lamp Included, Clear EF ExtsrnelFtteri2-bolionly) LD Lamplncluded,Deluxe/Coated 4B 4boh Internet M2 2-boh Internal 2" Settlng ;itadgC E2 External Fitter 2"Mast Arm iblarrk) Open Board {standard) i2-bokony) EC Encapsulated Plug-in OP Open Pbrgdn PnIDtt {blankF Gray{standard) Miss. BK Bieck PC Photacorttrol Included per BZ Srerue Voltage Spscified° WH White 8L Bubble Leval t1P Unpeittted SS Stainless Steel Fasteners IextemaR CF Charcoal Rlter Terrnlnat Bfock PL • DistrlbWon Pattern (blank) TarminelBlook{standard) IndieatorLehei T2 Wired to Lt ?k L2 Positions LA Lightning Arrestor T3 3 Wire Operedon IVald U11CSA CertlAed Optlons) IL1, N, LZ PasKionN SH 30 Hertz BallestCycte' SH ShorCmg Cep° j)gjgg HK Hinge Keeper UL ULLiated HP Nigh PerfarmanceT CS CSACertdied BF 3GVibration° ' RG Rubber Sglcone Optical Gasket Fusing SF Single Flue (12g, 277,347V) OF Double Fuse f20g, 220, I4Q, 480VI Phatoco {bltiMcl ntrolReceotacla NEMA Phatocontrol Racapmcfe {atartdard) NR Na Pttotowntrol ReceptaGe° Note 1 Limited availability, Dlease contact your focal American EleetAc Ughtlng repreaeMadve 2 Offier colors available, please cantactyour iocsi American Electric Ughting representatFra 3 T3 option only available with 2~. d80, DT2, 0T4, MTZ 4 Not available intUff,T'LDTvoHages 6 PC and SH not available with NR option 8 FarHPSpraduttatmty 7 FG aptica only 8 Tested to witftstand 311 vibration, 4B apgan required Refer to accessory aecHon far shield optlona 8 Nighttime Friendly'" optic Optic Distribution n9 ca R7 M R2 F6 R3 FG R2 FG HPlt3 FG HP 03S 1155 • • • • • 073 • • • • • • 10S • • • • • ~ 155 • • • ~ • • YOS • • - 25S t • - NateS: t Uee deluxelcoated lamp lD option A,merkan elactrie Lighnng• ~P m2rO6AcuityBrandstighdag,ine.5/a8 [i6 CutotrSades.gxd ShostRRW[t6-B American Etactrie Ltghtirtg Acuity Brends Lla4line, Ina X26 Calunbus Rd. S.W„ Oran„Ile. OH 43023 Ptane:600.794.0463 Fsx 740.994•d490 mxtvam4ricanalactric00htina.com SUPPORTING DATA R+aadway Lighting - cutoff stye 35.250W Hi'S,175-250W MH 1 lioadway 115 Roadway 115 continued 1Pre 3-n rdTx aln Trl • ese 004 - . m5 CAXH.XN CAXH %N CAXNXN CLXN.XN 103 CACLIa1,XN CA.CL)WXN CACiXNXH LT.7WJfN 2~ C0.CLAIiXN CA.L'LXIIJIN CA.G'LXHXN XFiXiQ _ gas lai 17M CA CA CA CA to LT C0. CA.CT tS8 C-_!? C0.C7 &? CT CA SM CA G1 CA ~I.(T 1TlS r ~ 11515S R3 Fl9 IBOILIWwMANf~ M.OT IFq Ra~Atn~111=aea. Clrsria,GaiCTlga M6 McAnA.Ct[d0 ., ~` o gr' 2 9 sa 4 S Q ~i 1 1 za r 8<ao t 1 1.6 1 I ~~ .. Skis _J_ L_ k 1 1 I f t ' 2 1 1 t 1 1 1 I 0 1 2 ] d g B 7 p~t2aAta lA IIIDIt 91IHtunfn0 {{110211 X IratAwtttblr - - - ,rrtrlr.A.r.A~y 115155 R3 F6 HP uauuawuxce rLtrrtFra •410YIITnt SIX A 20M1 Ckatdaim:Typetl.tlhwtCutoAl t r 1 "~ aA 1 51a I awa BNt . ~~ ~~ I _ -_ 1 _J_ L_ _ 1 •1 t I 1 I I 1 I 1 I 1 1 ~0 t T 7 d 5 6 7 awnoain UM2c o1M/wNrgr2110m 115 2riS R3 SG LROC.Lt9.9NANCEFLOT (FCl motAum 2~eg2u• xnlc GYttYks0o11: TyF-U. Akohlnr. Cv1/Y -2 _, ' o i 3 = sa A S 8 l 1 I '~ I ~ slut SIG ~ y .1 ~~ ~~ [ 1 . ~_ L, t t 1 1 1 1 1 ! I 1 1 ! 1 8 1 x a a 0 4 T ChIBdc9 h UAXt to R1/:MIi+Q Hd/1N AnarksA Electrle 90at1way SAeetO RW116~8 LI0PC210' SUPPORTING DATA OlsQrt & Sons electric, Inc. 76 i-X95-16?0 ~' Frtt 715..x-295-?69l Date; 12!(1;/08 Ta: City of IV[onticello Alf': I3ab Paschke Subject: Fiwy 25 Light Pole Fixture Replacement `l3.iank you For the opportunity to provide a clniote for the above rcFcrenced project. We propose to supply all labor, material, supervision and electrical permit fees far the project description below. t'cice Cncludes: - Removal ol"{2G) existing. light pale Ft;cttrres - Enst~~llatian and hook up far (26) new l.ilht pale fixtures furn.islted by the City oC Monticello - Bucket tnnck rental *Does oat include disposal of existing light fixtures Contract Amount: S3,8Z0.00 Sincerely, ;.~ -. ~.. Dan Grue Olson & Sons Electric Inc. * Sandberg Road * Monticello, Mtn 55362 # Ph. 763-295-2G9t3 .Fax 763-295-269 SLTPPORTWG QUOTE DATA env 7350 Courthouse Blvd. pec~ai~es Inver Grove Hgts., MN 55077 651-452-7335 Specialty Electrical, Mechanical Manufacturer Fax 651-452-7336 Date: 11 /26!08 To: City of Monticello Attn: Bob Paschke From: Denise Please deliver to the addressee as soon as possible. Total Number of Pages Quote for City of Monticello cabinet per drawing POVS070918-2 $2,955.OOea. Thank you! Quotes do not include sales tax or shipping. *QUOTED PRICES ARE ONLY GOOD FOR 30 DAYS, (WITH THE EXCEPTION OF COPPER) AFTER THAT TIME PRICES MUST BE RE-QUOTED *ALL QUOTES ARE PRICED FOR PICK UP AT OUR DOCK *IF YOU WOULD LIKE YOUR MERCHANDISE SHIPPED THERE WILL BE A SHIPPING CHARGE *PLEASE GIVE DETAILED SHIPPING INFORMATION WITH A CONTACT NAME AND NUMBER TERMS (WITH ACCOUNT): NET 30 DAYS HOLD AT 45 DAYS C.O.D. AT 60 DAYS O 0 D m ryZaA NZ~~~ ~m~nai Z~ Aa ~~c,i~f Omymy~ zm~~rn ~~~cm~ m~~~r ~~~~ ~z D ~-- A ~ 0 4y SUPPORTING DATA t a ~~~~ ~~~~ i ;, n" '~ tnv OQ~~~~mzi+" mE ~~DC~~+N 1j O NNn~Ay -IN~ m ~mS41mOm7C ~DQ r:r N A = ~' ~~~~~~ ~~_~ 0 T O Z m~ r 0 0 4° N m w A to a A o M w L ~ O O ~ < ~ m y m m z P 0 0 i V a i ~fi m o $, a 0 ~ ~N w~ a~ F+~~ -i g ~~~ ~rswr~ as=$~ N~°"~°~ N e e m crraurro n>EUrwi - - - - - - - - - Q.~m Q.®,. I r. ~.:r.:T. ~. ~ I ~'P~ I1~1^I~i~l~lr.. I s ~ ypq~7 7~~ I Ffifi! 1:~'.~l ~ I I m:. o~ 'S "3~ I I~ ~~ ~ ~~ I~+~ ~ J I r I 001 rrTry L •,. y~ 1 .1.y r ~ m . I l1 I S I n oo j .--__.. -- log ~ ~ m Al x ~V' m ~ ~ =~~ on m~ fl~ n',~c~ A2~ ~=cm S ,-. ... N.~ Om'~~a~ CS ~~m ~~-1 ~~m gm~~ OaAz mzmp mpA ~ Ca~~~Sv~~ z~a rOa,-~ DZnf F ~ r Z n-I ~ o=ff z j ~ C7 fin a0~oo7 mgm p mm°o~7-i ~ yZ~ can A ~ $ s 7 1~~p gram g~ mx G 'ram m ~ Or^~rA Z ~ z ~m N r in o ;f ;~ ~_ ~~'~'OR.TIN~ - ~. -~ II-~Tl1 .~= ,~_r- ti ~, . ~~_, ~~~ ~~~~ ~l, ~ _ ~":<,r r ~ - ~. ~- a .,. g I ~ ~" ~~~ _. ~ ~ '4 • ~ ~ ~~a ~ -Yr' i ~ y~ ,~ ? k„ "~' is ~~ ~.,, ,~ fi i~ "'~~ nY~ P S AAN~N= _~ E-~ at=.-1t ~~.-_ R~_~~,,~ .w^. ~, F t;•HV' e' ~ m j , ' ~ ~~ ~: a4t~, f :_~ OLD POLE MOUNTED SWITCH GEAR SiP'Pa '~Y11~'~ ~A~' v ,_ ~;~-~ • ~ N _ ... -- ~,^ A ~ _,o.~ ~ ~. t °„ t ~ ' ' +'N `~,'.La <,g4 ~{ i~~ r ~' ~j S Council Agenda: December 8, 2008 14. Update on Foreclosure Prevention and Recovery Opportunities (MB/JO). A. REFERENCE AND BACKGROUND: The reality and domino effects of foreclosures occurring in the State and more specifically in Wright County, continues to be a high priority discussion for state agencies, county officials, and local municipalities. In an attempt to research options and opportunities to locally address foreclosure issues, Staff attended seminars offered by the MN Financing Agency, met with lenders & realtors, and obtained prevention information from the Home Ownership Agency. A variety of loans and grant programs exist to help residents and communities prevent foreclosures and rehabilitate substandard homes. The state offers low interest loans to "fix-up" homes and opportunities for first time home buyer's to receive down payment assistance. Staff is taking steps to communicate these opportunities to residents through website and direct mail pieces. Monticello also has an opportunity to obtain grant monies through the MN Housing Finance Agency (MHFA) to help facilitate a community wide neighborhood foreclosure recovery plan. MHFA completed a comprehensive study of zip codes in the State to determine where the greatest need to address foreclosures exists. Monticello has been identified as one of the communities with a high concentration of foreclosed homes. Based on the number of Sheriff's sales from 2007 through the 2"d quarter of 2008, Wright County is ranked sixth in the state for highest concentration of foreclosures. As a result of the statistics obtained by the State, MHFA has allocated approximately $523,923 non-competitive dollars to Monticello through the Neighborhood Stabilization Program (NSP). It should be noted, while the dollars have been tagged as "non-competitive" dollars, the City will be required to complete an extensive grant application and will mostly likely be required to partner with anon-profit agency to administer funding transactions. NSP dollars are being allocated through Community Development Block Grant guidelines, which require extensive reporting and follow up. The City will have a few options in how the grant funds can be expended. NSP funding can be utilized for purchasing foreclosed homes, demolishing blighted homes, and rehabilitating substandard/vacant homes. Minnesota's NSP Action Plan outlines three main goals in finalizing which zip codes will receive funding: 1) To maximize the revitalization and stabilization impact on neighborhoods; 2) To complement and coordinate with other federal, state and local investment in the targeted neighborhoods; 3) To preserve affordable housing opportunities in the targeted neighborhoods. Representation from MHFA have made it clear that Cities need to look at addressing "neighborhoods" and must exhibit a community wide plan to address both prevention and recovery when submitting a grant application. Attached is a draft flow chart establishing efforts the City is currently completing and identifies three main areas where dollars could be allocated: Purchase, Rehabilitation (Transformation Loan) and Buyer Assistance Programs. In reviewing Sheriff sales data it appears Carlisle Village and Sunset Ponds neighborhoods have the highest concentration of foreclosed homes. However, these neighborhoods may not exhibit the most blighted homes. This leads to the idea of working with local lenders and residents to provide down payment assistance programs to help facilitate purchasing power for these homes. The "core" City limits lends to a higher concentration of blighted properties or the need to rehabilitate homes. This would lead to options for purchasing or providing Transformation Loan dollars. MHFA will require detailed analysis of each neighbor the City identifies as a stabilization area. The Building Department is in the process of completing a windshield survey of certain identified properties to verify the condition of each home. Establishing a variety of methods to expend grant dollars will be viewed favorably to the state and will help address several foreclosure issues in Monticello. A.1 BUDGET IMPACTS: There are no budget impacts at this time, except for staff time needed to acquire and implement grant program. B. ALTERNATIVE ACTION: This item does not require any action. 1. Staff would like to obtain feedback from the City Council regarding staff efforts in this area. The attached draft flow chart outlines how grant dollars could be expended (i.e. purchase, rehabilitation, and buyer assistance). C. STAFF RECOMMENDATION: It is presumed given the current situation that it is a priority for staff to be seeking funding sources and prevention resources to mitigate foreclosure related challenges in order to protect the Cities neighborhood integrity. The City of Monticello has a great opportunity to capitalize on available dollars to help address the rise of foreclosures within the City. The City will be required to submit a comprehensive application by January 28, 2009. Staff is in the process of meeting with representatives from Central Minnesota Housing Partnership to determine if there is a partnership that could be formed to administer the buyer assistance portion of the grant monies. As previously stated, these funds are being allocated through Community Development Block Grant rules that required extensive monitoring and follow up. The state has a very aggressive schedule to expend these dollars. If the City were to receive all $523,923 dollars, these funds will be required to be allocated within 18 months to a specific resident or household and completely expended within four years. The state realizes this is an aggressive schedule and therefore will be looking favorably on grant applications that have included partnerships between Cities and non-profit organizations. The Central Minnesota Housing Partnership specializes in administering community block funds and could serve as a backbone to achieve the goals of the NSP Action Plan, resulting in the state ranking Monticello as a top candidate to receive the non-competitive funds. Staff would like to continue to work with the state and the Central Minnesota Housing Partnership to align the City in good standings to receive grant money to fund a comprehensive foreclosure recovery and prevention plan. D. SUPPORTING DATA: a. Proposed Foreclosure prevention and recovery plan Z ~ 1 ~ ~ C 7 ~' I 3 i A 1 O ;, ~ { N ' i ~ 'Z/F N W t0 N '. f" O fD (7 ~G S O 3 lD Z ~. c (i0 O - ~ ~. O O ~ O Q' ~'~' V~ ~ ~ fD ~ v3ro-n < o ~ O A C T p' O 7 C ~ an ~ 3 ~ O_ ~ ~ a. ~ N n 'O _ :D 4~i O fl' ~ ~ ~. O rp ~ ~ ~ O ~ v. = z O ~. p" - ~' N ~ ~ n~ 7 O v O O v 7 Q D ~ ~. .~. M .~. e~f r (D 7 ~ ,0.,. ~ ~~ c~D ~ o~ O ~' r v O '0 fl. C W A ~ O d4 c v ~ 0 1 QQ ~. N V1 IIl :. S ~ ~ T O ~Q K t3~ n n .~ O m r-p n 7~ O O ~ ~ v' n Q ~ ~ ~ ~ O fD O t9 .-+ ~ Z T cn O -n ~ T ~ (~j O O O fl- 7 ~ 7 '* ~ 0(1 A = 70 ~ O ro a ~ .O ~ ~ ~ lD ~ ~ -6 T --. O (p 1 C n Q P_Y {/~ O O O O A_ O O fl = ~ ~ O ~+ 7 15. _Consideration of approval of purchase and land lease agreements relating to establishment of Bertram Chain of Lakes Park involving City of Monticello, Wright County and the YMCA. A. REFERENCE AND BACKGROUND: City Council is asked to consider adopting three agreements relating to the establishment of the Bertram Chain of Lakes Park. These agreements represent follow-up action to the Memorandum of Understanding recently approved by the City Council, Wright County and YMCA. These are agreements necessary to consummate the deal and set the stage for making this regional park a reality. As you know, a fairly well advertised community meeting was held on the topic on December 1 which was broadcast via the government access channel. There were about 35 citizens in attendance at the meeting. A project overview was provided along with a description of funding sources available to pay for the City share and for funding future improvement expenses. During this portion of the presentation, Tom Kelly described the various funding sources including the possibility of funding the project from proceeds gained from the future sale of commercial land currently owned by the City. An outline of proposed next steps for putting the park plan together was also presented. During discussion, issues pertaining to the closure of the Bertram Lake boat landing a few years ago generated the most discussion. There were two gentlemen present who wished that it had not been closed but understood that significant issues were present at the landing that created the need to gate it off. Concerns regarding policing the boat landing area once reopened were expressed by a property owner in the area. The general response to the plan by those in the audience was positive. The comment cards were all positive. Staff has not received any direct comments on funding sources options. The first document under consideration for approval is an addendum to the Memorandum of Understanding that was approved at a recent meeting. The original MOU outlined in some detail the plan for progressive purchase of the property over time along with related intentions by the parties. The proposed addendum includes establishment of ground lease agreement that outlines expectations associated with the eventual establishment of the Camp on the south side of Bertram Lake. This Ground Lease agreement will come into play at such time that the City/County purchase parcel #8. This agreement provides a record of the lease related considerations on which the total transaction is based and will be useful for future reference. The second agreement is the actual purchase agreement outlining terms and conditions associated with acquisition of parcels #SA, #11 and #6. The purchase agreement is consistent with the MOU approved by the City Council. At such time the purchase agreement is adopted, the City and County can close on the land. This action in turn will make 1.2 million dollars in State matching funds available. The third agreement pertains to the City use of the YMCA property for athletic field development. This is a relatively simple agreement providing for City use of the property through 2013 with an option to buy in 2014. Under the MOU, as the City is sharing in the cost to purchase parcels #SA and #6, Wright County will share in the purchase of the athletic field area in 2014. As a side note, we have learned that there is a provision in State Rules that allows the City to waive the buffer yard requirement associated with application of Class B sludge adjacent to a recreation facility. Thus the north portion of parcels #1 and #2 will be fully available for athletic fields without having to reduce the size of the existing Class B application area. BUDGET IMPACT The total cost to the City for Phase I under Alternative l.c below is 1.2 million. Under the plan approved by the County, the City will pay $550,000 now with the balance ($650,000) paid via two $325,000 installments (2010 and 2011). Sufficient funds are available in the Park Dedication fund (1.0 Million) and undesignated bond funds (1.8 Million) to support payment of the City's share for Phase I along with park improvements on leased parcels #1 and #2 In the future, in the event matching funds become available, there are sufficient reserves in the form of cash or land equity that could be utilized to fund the balance of the City's share. At such time that funds are needed for park improvements and or future land acquisition, Council can decide if it wishes to go ahead with further investments and if so Council can then decide on which funding source or combination of funding sources should be used. If Council elects to adopt the agreements as requested, it is anticipated that athletic complex planning utilizing minimal assistance from consultants would commence in the near future. The idea would be to put together a working group comprised of a cross section of the community that would be highly interested in cooperative development and operation of an athletic complex. As part of this process, staff would be looking to State grant sources and other partnerships that could further the cause of constructing a quality athletic complex supporting both local and regional tournament play. B. ALTERNATIVE ACTIONS: 1. Motion to adopt the following: a. Amendment to MOU between City, County and YMCA which includes draft ground lease b. Lease and Option Agreement pertaining to establishment of athletic fields on parcels 1 and 2. c. Purchase Agreement governing YMCA sale of parcels Sa, 6 and 11 to the City of Monticello and Wright County. 2. Motion to deny C. STAFF RECOMMENDATION: Unless the City Council changes its view of this project, it is recommended that Alternative #1 be selected. While it is true that the current state of the economy is tenuous and the City will likely be facing reduced revenues in the future, the bulk of the first phase can be funded via park dedication fees which can only be legally spent on park land acquisition. If we do not stay the course and tap park dedication funds intended specifically for this purpose, the City would lose the opportunity to gain the matching fiends from State and County. For future reference, sufficient funds exist between equity in commercial land and other reserves to fund the balance of the acquisition costs along with athletic field improvements. However, at such time that City dollars are requested for funding future expenses, Council can evaluate the City's financial position at that time and decide if it wishes to go ahead with further investments. Council will also then determine which funding source or combination of funding sources should be used. D. SUPPORTING DATA: City and YMCA staff are taking one extra day to place the agreements in final form. I will have them delivered to you by the end of work day on Friday. Spreadsheet showing City's current land holdings. Summary of Land Asset Analyisis -City of Monticello November 2008 Jefferson Commons Acres 7 Sq Ft 304,920 Est Value Per Sq Ft $8.00 Total Value $2,439,360 Bowling Alle 5 217,800 $3.50 $762,300 Outlot C CC Manor 16 696,960 $2.00 $1,393,920 Dundas/Cedar 5 217,800 $5.00 $1,089,000 Park Dedication Funds $1,000,000 *Future Park Dedication Funds ~??? Total Potential Revenue $6,684,580 '~ Future Park Dedication fees could be reimbursed to the City to pay back for liquidating land assets etc.