City Council Minutes 04-10-1995J
MINUTES
REGUI~A-R MEETING - MONTICELLO CITY COUNCIL
Monday, April 10, 199b - 7 p.m.
Members Present: Mayor Fyle, Shirley Anderson, Clint Herbst, Brian Stumpf,
Tom Perrault
Members Absent: None
2. Approval of minutes of the reeular meetinE held March 27, 1995.
Councilmember Anderson requested that reference to "new homes" be added
to the motion for item #11 regarding additional tree plantings required on
double_fronting lots.
AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND
SECONDED BY TOM PERRAULT TO APPROVE THE MINUTES OF THE
REGULAR MEETING HELD MARCH 27, 1.995, AS AMENDED. Motion carried
unanimously.
3. Consideration of adding items to_ the a enda.
A. Consideration of a ointin Steve Andrews to the Parks Commission.
Assistant Administrator O'Neill informed Council that after
conducting interviews, it was the recommendation of the Parks
Commission to appoint Steve Andrews to fill the vacancy on the
Parks Commission.
AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON
AND SECONDED BY BRAD FYLE TO APPROVE APPOINTMENT OF
STEVE ANDREWS TO THE PARKS COMMISSION. Motion carried
unanimously.
B. Consideration of a ointin two individuals to the Senior Housin
Alliance Board of Directors.
City Administrator Wolfsteller reported that Arve Grimsmo and Opal
Stokes have indicated a willingness to serve on the Senior Housing
Alliance Board of Directors on behalf of the City.
After discussion, it was the consensus of Council to appoint Arve
Grimsmo and Opal Stokes to represent the City on the Senior
Housing Alliance Board of Directors, and Council expressed their
gratitude to these individuals for volunteering to serve on the board.
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C. Consideration of 'oint interviews for HRA vacant .
Economic Development Director Ollie Koropchak reported that at its
April meeting, the HRA accepted the resignation of Ben Smith as a
member of the HRA.. She noted that an advertisement will be
published in the Monticello Times for interested individuals to fill the
vacant seat. The HRA will be interviewing candidates at their May 3
meeting, and Koropchak asked Council if they would be interested in
joining the HR.A on May 3 for a joint interview.
Councilmembers Anderson and Perrault volunteered to join the HRA
in interviewing candidates. Councilmember Herbst also volunteered
to attend the interviews in the event one of the other Council
members cannot attend.
D. Consideration_of wastewater treatment ulant expansion and review of
uroiections for community growth.
Public Works Director John Simola reported that during the previous
Council workshop regarding expansion of the wastewater treatment
plant, 75 home starts per year was the estimate used in making
projections. It was noted at that time that the plant would be at full
capacity within five years, but reducing the amount of clear water
flowing into the system from sump pumps, infiltration, and inflow,
and performing interim improvements may buy additional time;
however, recent review of the projections of current and proposed
developers in the city have caused staff concern. Simola noted that
single and multi-family housing start projections based upon the mast
aggressive scenerios provided by developers could be as high as 300
per year, which would cause the treatment plant to run out of
capacity sometime in 1996.
Simola went on to suggest that the City develop a brief request For
proposals and ask OSM/RCM and two other firms to submit proposals
for the interim improvements and design of the expansion of the
treatment plant. In addition, staff should move ahead with removal
of clean water from the system. Simola also suggested that Council
consider setting a moratorium on new development at an upcoming
meeting.
AFTER DISCUSSION, A MOTION WAS MADE BY BRIAN STUMPF AND
SECONDED BY SHIRLEY ANDERSON TO BEGIN WORK
IMMEDIATELY ON THE REMOVAL OF CLEAN WATER FROM THE
SYSTEM, AUTHORIZE PSG AND CITY STAFF TO BEGIN INTERIM
IMPROVEMENTS WHICH DON'T REQUIRE ADDITIONAL
ENGINEERING DESIGN, AND AUTHORIZE STAFF TO DEVELOP AN
RFP TO BE DISTRIBUTED TO OSM/RCM AND TWO OTHER
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ENGINEERING FIRMS. The proposals and presentation by the
engineers will be scheduled for sometime in late May. Motion carried
unanimously.
4. Citizens comments/petitions, requests, and complaints.
A. Brian Swenson, Chair of the Community Education Advisory Council,
distributed information to City Council regarding a bike ride and
rollerblade event scheduled for Saturday, May 20. The event will
take place in the area of the Middle School and Little Mountain
Elementary School, and a meeting is scheduled with the Assistant
Administrator to discuss the event. No action was required by
Council.
B. Don Scherbing, a Monticello Township resident, expressed his concern
regarding the EAW application by Buffalo Bituminous for gravel
mining on County Raad 106 in Monticello Township. Since this area
borders the orderly annexation area, Scherbing requested that the
City submit comments on the proposed muting operation.
Julie Lindquist, also a resident in Monticello Township, stated that
since the City responded to the previous conditional use request made
by Buffalo Bituminous, the City should also respond to the EAW.
She noted that the mining operation will affect city residents in the
form of noise and odor and that the operation could someday abut
city limits as annexation occurs. Lindquist requested that the City
request further study by recommending that an environmental
impact statement be completed.
Assistant Administrator O'Neill stated that the City has received a
copy of the EAW; and after reviewing and identifying concerns, staff
will present the item to the Council at its April 24 meeting, which
will allow enough time to respond to the County.
5. Continued Public Hearin --Consideration of a resolution awardin contract
and ordering project - Southwest_Area Utilities Extension,_ Project 95-O1C.
Assistant Administrator O'Neill reported that this public hearing was
continued from the previous meeting pending additional input from property
owners and an update to the finance plan. City staff updated the finance
plan based on the low bid received and held a meeting with the property
owners. All property owners in attendance at the meeting continued to
support the project and financing. Signed easements have been received
from John Michaelis and Milton Olson, and staff is in the process of
obtaining an easement from Stuart Hoglund.
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O'Neill also reported that Stuart Hoglund has requested compensation for
loss of trees at the rate of $200 per tree. He noted that 13 trees at the rate
of $200 per tree would amount to a total of $2,600, which could then be
included in the project cost.
AFTER DISCUSSION, A MOTION WAS MADE BY CLINT HERBST AND
SECONDED BY TOM PERRAULT TO ADOPT A RESOLUTION AWARDING
THE PROJECT TO BONINE EXCAVATING, INC., IN THE AMOUNT OF
$163,153.03 AND ORDER IMPROVEMENTS FOR THE SOUTHWEST AREA
UTILITIES EXTENSION CONTINGENT ON ACQUISTTTON OF ALL
NECESSARY EASEMENTS. Motion also includes compensation for the lass
of 13 trees at the rate of $200 per tree. Motion carried unanimously.
SEE RESOLUTION 95-24.
6. Consideration of a resolution accepting bid and ordering proiect=.Meadow
Oak Storm Sewer Outlet, Proiect 93-12C.
Public Works Director John Simola reported that at the March 13, 1995,
meeting, Council tabled award of the Meadow Oak Storm Sewer Outlet
Project until an agreement could be reached with MN/DOT in regard to
sharing in the project cast far the drainage from I-94 near Meadow Oak and
the westbound exit ramp far County Road 75. He noted that a tentative
agreement has been reached whereby MN/DOT will commit $50,000 to the
project.
Simola went on to note that there are several assessment options; however,
some of the options may conflict with the existing assessment policy and the
proposed storm sewer assessment and access policy that is currently being
prepared. Simola suggested that since the 45-day award period will soon
expire, Council should award the project at this time and select the final
assessment method for this project in conjunction with consideration of the
storm sewer assessment policy.
AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND
SECONDED BY CLINT HERBST TO ADOPT A RESOLUTION AWARDING THE
PROJECT TO BARBAROSSA & SONS IN THE AMOUNT OF $327,199.45 AND
ORDERING THE PROJECT. Motion carried unanimously.
SEE RESOLUTION 95-25.
7. Consideration of a resolution ado tin ne ative declaration of im act -HIein
Farms residential develoument.
Assistant Administrator O'Neill reported that the City Engineer has
completed a report describing the content of the environmental assessment
worksheet along with responses from various agencies regarding the HIein
Farms plan. At this time, Council is asked to adopt a resolution adopting a
negative declaration of impact associated with the HIein Farms residential
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subdivision. The development agreement, final plat, and bid award, along
with annexation, will be delayed until the April 24 Council meeting due to
delays in obtaining Township signatures supporting annexation.
O'Neill also reported that the developer, Tony Emmerich, would like to
begin grading prior to final City approval of the development agreement and
award of the project. Emmerich will enter a separate agreement with the
low bidder for compensation in the event the low bidder is not awarded the
project by the City.
The Public Works Director noted that, regarding the proximity of the
proposed holding pond to Monticello's well #4, it should be stipulated that
expenses associated with the testing well recommended by the Minnesota
Department of Health be borne by the developer, as well as installation of a
pond liner if required.
AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND
SECONDED BY BRIAN STUMPF TO ADOPT A RESOLUTION DETERMINING
A NEGATIVE DECLARATION OF IMPACT ASSOCIATED WITH THE KLEIN
FARMS RESIDENTIAL SUBDIVISION. Motion includes the provision that
the developer comply with the recommendations made by the Minnesota
Department of Health at the developer's own expense. Motion carried
unanimously. SEE RESOLUTION 95-26.
8. Consideration of a rovin final lot and ado tin devela ment a Bement -
HIein Farms residential subdivision.
Assistant Administrator O'Neill noted that this item will be placed on the
agenda for the April 24, 1995, Council meeting.
9. Consideration of a resolution acce tin bids awardin contract and
orderin im rovement -Klein Farms residential subdivision Pro'ect 95-02C.
Assistant Administrator O'Neill noted that this item will be placed on the
agenda for the April 24, 1995, Council meeting.
10. Consideration of terms of sale - Outlot A Count Club Manor.
Assistant Administrator O'Neill reported that staff has been negotiating
with David Hornig on the sale of Outlot A, Country Club Manor, and has
made progress but has not settled on terms. Because David Hornig was not
in attendence at the March 27 meeting, this item was tabled.
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David Hornig noted that his attorney received an offer from the City
Attorney on April 3 and did not have sufficient time to develop a
counteroffer that could be submitted to Council prior to the meeting. He
then submitted a proposal for Council review.
After discussion, it was the consensus of Council to table consideration of
the terms of sale of Outlot A, Country Club Manor, until the April 24, 1995,
Cauncil meeting. Council requested that staff present a comparison of
proposals at the next meeting.
11. Consideration of establishin marketin strate for the Eastwood Knoll
subdivision.
Assistant Administrator O'Neill reported that Orrin Thompson and Vic
Hellman have each provided a purchase offer for the Eastwood Knoll
property, and it appears that Tony Emmerich may also make a proposal to
purchase the land; however, Emmerich was unable to submit his proposal in
time for this meeting. Staff suggested that this item be delayed an
additional two weeks to allow time to collect and analyze all the proposals.
Council members noted their concern regarding continued delay of
marketing the Eastwood Knoll property since construction season will soon
begin. It was also noted that if the City is going to market the property, it
would be in the best interest of the City to hire an agent rather than
burden staff with this responsibility.
Since Council members had not yet reviewed the proposal from Vic
Hellman, Administrator Wolfateller briefly summarized the proposal, noting
that the offer included a $33,000 down payment, which is equivalent to
$1,000 per lot. Until December 1996, the City would receive an additional
$20,000 for each lot sold, $22,500 for each lot sold until December 1997, and
$24,000 for each lot Bald thereafter. The offer does not guarantee any
payment other than the $33,000 down payment, which would result in the
City continuing to own the unsold lots.
Cauncil members noted that they would prefer an offer purchasing the
property as a whole rather than one lot at a time. Assistant Administrator
O'Neill noted that since the City is currently looking for property for
biosolids application and Tony Emmerich is interested in the Eastwood
Knoll property, perhaps the City should consider exchanging the Eastwood
Knoll property for the 220 acres owned by Emmerich. O'Neill also noted
that if Council is considering marketing the property, staff could use the
RFP process to aid in selecting a real estate firm.
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After discussion, it was the consensus of Council to contact local real estate
firms and solicit requests for proposals in time for review at the April 24
Council meeting, along with reviewing a possible exchange of land with
Tony Emmerich. Restrictive covenants for the Eastwood Knoll subdivision
will also be ratified at the April 24 meeting.
12. Consideration of purchase of a single electronic water use meter.
Public Works Director John Simola reported that along with the expansion
of the wastewater treatment plant, City staff has reviewed the current
sewer hookup charges and how they relate to actual peak usage per unit.
The City currently uses a base of 250 gallons per day maximum use for a
single residential hookup, and a formula is used in many instances to
determine the number of units a specific commercial or industrial user
should have. The City has no information from users regarding peak usage
per day, and the Water and Sewer Superintendent often spends a great deal
of time assisting people in tracking down internal problems so that the City
can justify a meter reading and/or bill.
To help determine the rate of a leak, as well as determine peak usage to
help determine sewer hookup charges and capacity needed in the sewer
system and lift stations, it is suggested that Council purchase aMeter-
Master System III, Model 100 Rate-of--Flow Recorder, at a cost of $5,585.93.
This device straps onto a water meter and records the actual rate of flow
going through the meter. Staff tested one of these units in 1994 and felt it
would be a very useful tool in our growing community and when considering
the expansion of the treatment plant.
AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND
SECONDED BY CLINT HERBST TO AUTHORIZE THE PURCHASE OF THE
SENSUS METER-MASTER FROM WATERPRO FOR $5,585.93. Voting in favor:
Shirley Anderson, Clint Herbst, Brian Stumpf, Tom Perrault. Opposed:
Brad Fyle.
13. Consideration of a rovin a tem ara on-sale li uor license for the Lions
Club in con'unction with the Riverfest Celebration.
City Administrator Rick Wolfsteller reported that the Lions Club is
requesting an on-sale liquor license for the Ducks Unlimited Banquet, the
Riverfest Celebration, and a Russian dance event in July in addition to the
one-day non-intoxicating beer license and set-up license which they have
been issued in past years. They have indicated that they do not intend to
sell liquor products other than wine coolers. He noted that the state
statutes were changed to allow municipalities the ability to issue temporary
one- to three-day on-sale liquor licenses to charitable organizations. Since
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this is the first request the City has had for this on-sale liquor license,
Wolfsteller stated that Council should also establish a daily fee in
conjunction with issuing the license.
AFTER DISCUSSION, A MOTION WAS MADE BY GLINT HERBST AND
SECONDED BY BRIAN STUMPF TO APPROVE ISSUANCE OF A TEMPORARY
ON-SALE LIQUOR LICENSE AND ONE-DAY SET-UP LICENSE FOR THE
DUCKS UNLIMITED BANQUET, AONE-DAY ON-SALE LIQUOR LICENSE
FOR THE RIVERFEST CELEBRATION, AND AONE-DAY ON-SALE LIQUOR
LICENSE FOR THE RUSSIAN DANCE EVENT AS REQUESTED BY THE
LIONS CLUB. Motion includes a fee of $10 for each one-day on-sale liquor
license. Approval is contingent upon submission of proper liability
insurance coverage. Motion carried unanimously.
14. Consideration of observance of Arbor Day.
AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND
SECONDED BY BRIAN STUMPF TO PROCLAIM FRIDAY, APRIL 28, 1995, AS
ARBOR DAY, AND OBSERVE IT BY HAVING A SMALL TREE PLANTING
CEREMONY IN ONE OF THE PARKS. Motion carried unanimously.
1
15. Other matters.
A. City Administrator Wolfsteller explained that in order for the City to
receive the $50,000 from the Minnesota Department of
Transportation for the Meadow Oak storm sewer outlet project,
Council must adopt a resolution requesting the lump sum and
agreeing to enter into an agreement with MN/DOT.
AFTER DISCUSSION, A MOTION WAS MADE BY GLINT HERBST AND
SECONDED BY TOM PERRAULT TO ADOPT A RESOLUTION
AGREEING TO ENTER INTO AN AGREEMENT WITH MN/DOT AND
REQUESTING A LUMP SUM IN THE AMOUNT OF $50,000 FROM
MN/DOT FOR THE MEADOW OAK STORM SEWER OUTLET PROJECT.
Motion carried unanimously. SEE RESOLUTION 95-27.
~l
There being no further discussion,
~, ~. ti
~,,~.
Kare Doty
Office Manager
the meeting was adjourned.
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