City Council Agenda Packet 11-24-2003
I
. S011le infonnation is 11lissing froln the agenda packet as it
was not 11lade available at the tilne the packets went out.
I~opefully whatever is nlissing will be sublnitted to you at
the Council 11leeting on Monday.
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AGENDA
REGlJLAR MEETING - MONTICELLO CITY COUNCIL
Monday, November 24, 2003 - 7 p.m.
Mayor:
Bruce Thielen
Council Members:
Roger Carlson, Glen posusta, Robbie Smith and Brian Stumpf
1. Call to Order and Pledge of Allegiance.
2A. Approve minutes of November 10,2003 special meeting on annexation
B. Approve minutes of November 10,2003 special meeting on industrial land acquisition.
C. Approve minutes of November 10, 2003 regular council meeting.
3.
Consideration of adding items to the agenda.
4.
Citizen comments/petitions, requests and complaints.
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5. Consent agenda.
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Consideration of installation of fence surrounding Mississippi Room patio.
B.
Consideration of ratify new hires for the MCC.
C. Consideration of a request for a conditional use permit for expansion of drive through
banking facility and other site improvements. Applicant: Wells Fargo Bank,
Minnesota, N.A.
D. Consideration of a request for a conditional use permit for concept stage planned unit
development and consideration of a request for a conditional use permit and variance
for parking. Applicant: Walnut Plaza Parternship
E. Review and acceptance of 2003 annual sidewalk inspection report.
F. Consideration of maintenance agreement with Wright County for that portion of
County Road 117 south of the city limits to 85th Street.
G. Consideration of approving Change Order # 1 to Gillard Avenue Pathway, Project No.
200 I-I Oc.
1 I. Consideration of fi nal payment and acceptance of work for the Gi liard A venue
Pathway, Project No. 2001-10C.
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I.
Consideration of final payment for Front Street Reconstruction, Project No. 2001-06C.
Agenda
Monticello City Council
November 24, 2003
Page 2
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J. Consideration of changi ng the name of Oakwood ^ venue to Edmonson A venue
between Chelsea Road and School Boulevard.
Consideration of items removed from the consent agenda for discussion.
Public Hearing _ Consideration of adopting supplemental assessment roll for Core Street
Reconstruction Phase I Project No. 2002-14C.
Public Hearing _ Consideration of adopting supplemental assessment roll for CSAH 75
Improvements, Project No. 2000-16C.
Review of recommendations of staff on assessment appeals.
Consideration of funding proposals for MYHA arena facility.
Consideration of Joint Fire Agreement Renewal
Review of snow removal policy.
Report from City Engineer on 4~way stop signs on Walnut Street
Approve payment of bills for November.
Adjourn
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MINIJTES
SPECIAL MEETING - MONTICELLO CITY COIJNCIL
Monday, November 10,2003 - 5 p.m.
Members Present:
Roger Carlson, Glen Posusta, Robbie Smith, Brian Stumpf and Bruce
Thielen.
Members Absent:
None.
I. Call to Order.
Mayor Thielen called the meeting to order at 5 p.m. and declared a quorum present.
Mayor Thielen introduced Wayne Kessler, Mayor of St. Michael, who was present to
speak on the merger of the City of St. Michael and frankfort Township and the
challenges, difficulties and benefits resulting from the merger
2.
Annexation Discussion - Wavne Kessler. Mayor of St. Michael.
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Wayne Kessler stated that he hoped the City of Monticello and Monticello Township
could benefit from what the City of St. Michael experienced in the process of the merger
with Frankfort Township. He stated that you to look at what both entities share such as
schools, churches, etc. You look at what you have in common and start your planning
from there. Wayne Kessler gave brief synopsis ofthe events leading up to the merger of'
St. Michael and Frankfort Township and some of the issues the community faced after the
merger. While he indicated it was a challenge, he also stated that when it was done, the
feeling was that the merger should have happened years earlier so that they could have
planned better.
Brian Stumpf asked what was being done to preserve agricultural land? Wayne Kessler
stated the area immediately around the city was set for development. The remaining was
zoned agricultural land and comes under the one in forty restriction. He felt that because
there was not a significant difference in taxes between the two entities that made the
transition easier. Bob Derus, City Administrator for St. Michael said when trying to
preserve farm land the city has to be realistic. The demand is for homes and it is
developers not f~lrmers who are buying farm land. Because of the economics it is tough
for farming to bc feasible. He felt the best way to protect farm land was with the one in
forty restriction.
Wayne Kessler stated St. Michael has phased in areas for development thus far having
utilized 950 acres of land for residential development. The land area in each phase
ranges from 300~500 acres. The phasing is looked at when the comprehensive plan is
updated and then the city can determine where it makes the most sens to place
infrastructure and set up good corridors for storm water drainage. Bob Derus
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Special Council Meeting Minutes - 11/10/03
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emphasized the importance of having a long term plan so you can see the hig picture.
Tom Hagerty, St. Michael Council member and former Township Supervisor for
Frankfort Township, discussed some of the perceptions of the township residents relating
to the merger. The township residents generally felt it would be better to merge with one
entity that be hroken up bit by bit over time. He stated merger had less of a negative
connotation than annexation so that is the term they used.
Servicing property with utilities was discussed and some of the residents present
questioned how they would be assessed if utilities were extended even though they had
not petitioned for the utilities. Wayne Kessler stated that in St. Michael they had deferred
or delayed assessments against agricultural land until such time as the property
developed. Bret Weiss, City Engineer for the City of Monticello, stated that the city's
policy on trunk charges were similar in that the trunk charges which were based on
acreage did not kick in until property developed. Normally there is a logical progression
in extending utilities. If a developer wants to move up that progression, the developer
picks up the cost of doing so.
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Other issues relating to the merger were discussed such as election, audit and financial
issues, utilization of existing staff and merging of governing bodies and commissions.
Wayne Kessler stated that a great deal of planning had to take place to make the transition
and even then there were still many things that came up that had to be addressed. He felt
by treating people with respect and always remembering that this was something they
were all in together, the city was able to work out most of the issues that came up. He
added that they were fortunate in their merger process that the individual personalities on
the township board and city council were ahle to transcend personality difTerences and
could look at the big picture and work for what was best in the long run. He felt it was
important to keep the inflammatory rhetoric down.
Q,~llolker asked if the land remained agricultural and was not serviced with utilities
what was the benefit of the merger for those property owners. Bob Derus responded that
the question is how does the community benefit noting that what is good for the
community is not always ideal for the individual.
Bob Derus talked ahout the various planning tools put in place such their comprehensive
land use plan, park plan, utility plan and transportation plan. In an effort to create open
space, developers have placed steep slopes into conservation easements and marginal
land has been utilized for open space. Wayne Kessler noted cluster housing can also be
used to help preserve open space.
In St. Michael a committee was formed containing two memhers from each of the entities
involved to work out the terms of the annexation. Looking back had the St.
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Special Council Meeting Minutes - 11/1 0/03
Michael/Frankfort merger occurred earlier the TH 241/County Road 19 issues could have
been dealt with more effectively. Wayne Kessler felt that transpOliation planning could
have been handled much more efficiently had they been in the position to plan for the
entire area.
3.
Adiourn.
Mayor Thielen closed the discussion on annexation at 6 p.m.
Recording Secretary
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MINUTES
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Monday November 10, 2003 - 6 p.m.
Members Present:
Roger Carlson, Glen Posusta, Robbie Smith, Brian Stumpf and Bruce
Thielen.
Members Absent:
None.
1. Call to Order.
Mayor Thielen called the meeting to order at 6 p.m. and declared a quorum present.
2.
Presentation - Ollie KoroDchak. Economic Development Director.
Ollie Koropchak, Economic Development Director, made a presentation to the Council
concerning the Industrial Land Group Subcommittee's work in coming up with potential sites for
a city owned industrial park. Initially five sites were considered and through a review process
the subcommittee narrowed it down to two sites, the Monticello Commerce Center and the Otter
Creek Crossing sites. The city's financial consultant did a cost analysis for the two sites. Ollie
Koropchak reviewed the cost analysis information with the Council. Based on the cost analysis,
the Otter Creek site became the primary focus.
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Ollie Koropchak presented a map of the area and noted several issues relating to the
infrastructure including road access and location of the lift station. City Engineer, Bret Weiss
stated the lift station could be placed at either County Road 39 or located on "Center Road" but
he felt the preferable site would County Road 39 because the trunk lines are there. He also felt it
would be more advantageous to have Chelsea Road going through all the way to County Road 39
as this would open up the lots along the freeway. Bruce Thielen asked if the site had been mined
out. Bret Weiss responded that only a corner of the property has been mined.
Ollie Koropchak reviewed the recommendations ofthe Industrial Land Group Subcommittee.
The Otter Creek Crossing developer offered to sell the land at $.61/SF but this offer would expire
on November 15, 2003. The recommended counteroffer is $.55/SF because of the high cost to
provide the infrastructure. Glen posusta asked about the mining operation and whether the
reclamation work would be completed prior to any purchase. Ollie Koropchak replied that the
City Engineer and City Attorney would have to advise on the mining issues. Bruce Thielen
asked how much of the proposed land cost had been funded. Ollie Koropchak indicated that the
HRA and the City had combined reserve totals of $931 ,000.
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Bruce Thielen asked if it is known yet what the relocation cost would be fore the redi-mix plant.
There was some discussion on the relocation of the plant to the Otter Creek Crossing site and
where would be an appropriate location for the plant. Jeff O'Neill felt the better site for the redi-
mix plant would be along TH 25 because ofthe direct access. Glen posusta asked if it was
certain that the plant wanted to remain in Monticello. Brian Stumpf asked about the difference in
square foot cost between the property along the new road and the property by the freeway and
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Special Council Meeting Minutes~ 11 / 10/03
questioned why the City didn't acquire the land along the freeway. It was noted that the freeway
property would probably run about $3.50/SF.
Rick Wolfsteller addressed some financial implications for the City. A contract for deed would
have a proposed interest rate of 7% which is more that the City is currently earning on most of its
investments so if the City did pursue acquisition of the property they would look at utilizing
reserve funds. However, the City does have others items to consider such as the library
expansion and the redi-mix relocation. While the City could use their reserves to purchase the
land they would probably need to borrow funds to put in utilities. It was also noted that access
on Chelsea Road is still a problem since the City does not have the right of way.
Bruce Thielen questioned whether the City wanted to be owners of an industrial park and was the
Council comfortable making this type of investment. Ollie Koropchak stated that one owns the
land it changes the marketing strategy. The City can't market a land price because the City
doesn't own any land. Ollie Koropchak asked if the recommendation of the subcommittee is on
the Council is comfortable with which was to proceed with preparation of a purchase agreement
and to look at terms. Bruce Thielen stated he felt uncomfortable with this until the City knows
about the cost to relocate the redi-mix plant. Rick Wolfsteller said if the Council was not ready
to make a decision they could ask for an extension. Brian Stumpf wanted assurances that the
funds were there if the City decided to purchase the land. Rick Wolfsteller said reserves in the
general fund and money budgeted for the last five years would cover the land costs but it would
leave the City with very little reserves for other projects and the City would need to borrow in
order to put in the infrastructure. Mary Barger stated that the City owns the Remmle property
which could be sold. She stated that the subcommittee was asking for permission to negotiate
the terms of a purchase agreement. Bret Weiss suggested that the City may want to continue
negotiations over the next 45 days and bring back a purchase agreement after the first of the year.
By that time more will be known about the cost for the CSAH 18/1-94 interchange and the cost
to relocate the redi-mix plant. Ollie Koropchak stated that the City is making a counter offer.
There was no negotiations prior to Chadwick presenting his offer. Mary Barger said the
subcommittee felt if the property is purchased and improvements go in, the property along the
freeway would develop fairly quickly and bring money into the City.
3.
Adiourn
Bruce Thielen adjourned the special workshop meeting at 7 p.m.
Recording Secretary
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M lNUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
. Monday, November 10,2003 -7 p.m.
Members Present: Roger Carlson, Glen Posusta, Robbie Smith, Brian Stumpf and Bruce Thielen.
Members Absent: None.
1. Call to Order and Pledl!c of Allel!iancc.
Mayor Thielen called the meeting to order at 7 p.m. and declared a quorum present. The Pledge
of Allegiance was said.
2. Approve minutes of the October 27. 2003 ref;ular Council meetin2:.
BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE OCTOBER 27,2003
MEETING WITH A TYPOGRAPHIC CORRECTION ON PAGE 5. ROGER CARLSON
SECONDED THE MOTION. MOTiON CARRIED UNANIMOUSLY.
3.
Consideration of addinf; items to the al!enda.
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Brian Stumpf added discussion of the paint job on the water tower to the agenda. Glen Posusta
added a discussion of Cedar Street, Wells fargo, Ruff Auto and a follow up on the four way
stop signs on Walnut Street. Rick Wolfsteller added the purchase of a compressor for the fire
department.
4.
Citizen comments/oetitions. requests and comolaints.
Mayor Thielen explained the purpose of the citizen comment portion of the meeting. Roger
Schwintek, 1309 West Broadway came before the Council. He stated he had filed an objection
to his $2,500 assessment for the CSAH 75 Improvement Project. He was notified that he was
scheduled to meet for a review of the assessment at 2:40 p.m. on Tuesday, November 4,2003.
lie arrived on time for the review but was kept waiting. After waiting a considerable length of
time he left as he felt his time too valuable to waste with continued waiting. lie stated the
review group should have ineluded a council member and that he didn't feel the city engineer
should be running the meeting. City Engineer, Bret Weiss, explained that the review group
consisted of John Simola, Public Works Director, Matt Brokl, City Attorney and the City
Engineer. He stated the review group was on schedule with the appointments until
appointment just prior to Mr. Schwintek which ran late. Mr. Schwintek was informed that they
were running late.
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Glen posusta said he had been contacted by Mr. Schwintck and Mr. Schwintek indicated he
didn't feel he was treated as a customer should be. Glen posusta felt that Mr. Schwintek should
have been apprized in more timely way that the review group was behind schedule. Glen
Posusta said a number of the people on the review list had made similar comments. Bruce
Thielen stated he was not going to let this item become an opportunity to lambast city staff and
asked Mr. Schwintek ifhe wanted to re-schedule his review time.
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Council Minutes - 11 /l 0/03
Consent agenda.
A. Consideration of ratifying new hires for the community center. Recommendation:
Approve the new hires as identified.
H. Consideration of a request for a conditional use permit for expansion of drive through
banking facility and other site improvements. Applicant: Wells Fargo Bank Minnesota.
Recommendation: Approve the expansion o[the drive through facility, including the
interim improvements to the driveway, but with the condition that the northwest corner
of the site is left unimproved until a commercial building is proposed for the site, based
on a finding that a drive through area along Highway 25 is reasonable use of the
property, but the Comprehensive Plan calls for maximizing the building frontage along
Walnut Street.
C. Consideration of an amendment to the zoning ordinance to allow sandwich board signs
in the right of way in the CCD (Central Community District). Recommendation:
Adopt the zoning ordinance amendment based on a finding that such signs are
consistent with the intent of the downtown area and with the recommendations of the
Revitalization Plan.
D.
Consideration to make a find of declaration for an EA W (Environmental Assessment
Worksheet) t(W Sunny Fresh Food's demolition and/or relocation of the Methodist
Church Bui lding. Recommendation: Move to recommend approval of the draft EA W
1l)f publication and comment.
E. Consideration of approving Change Order 1 to CSAH 75 Improvement Project No.
2000-16C. Recommendation: Approve change order # I in the amount of $42,005.35
to HuiIalo Bituminous for CSAH 75 Improvement Project No. 2000-16C.
F. Consideration of entering into Cooperative Agreement No. 79344 with the State of
Minnesota for a traHie control signal at TH 25 and Chelsea Road. Recommendation:
Approve entering into Cooperative Agreement No. 79344 with the State of Minnesota
for a traffic control signal at TH 25 and Chelsea Road.
Glen Posusta requested that item #5B be removed for discussion.
ROGER CARLSON MOVED TO APPROVE THE CONSENT AGENDA WITI [THE
REMOV AI, Of ITEM #5B. ROBBlE SMITH SECONDED THE MOTION. MOTION
CARRIED UNANIMOUSLY.
6.
Consideration of items removed from the consent agenda for discussion.
Glen Posusta stated that he received a number of calls from people who were not in favor of the
sign ordinance amendment because of provision #2 which stated the sandwich board sign could
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Council Minutes - 11/10/03
be no more than 5' away from the entrance of the property. He couldn't see why the ordinance
had to be so specific. He asked if that could be taken otTor adjusted. JefTO Neill stated the
reason for the sign being as close to the property as possible was that it was meant for
pedestrian traffic walking in front of the property and was not meant to attract vehicle traffic.
BRIAN STUMPF MOVED TO RECOMMEND APPROVAL OF THE SIGN ORDINANCE
AMENDMENT BASED ON A FINDING THAT SUCH SIGNS ARE CONSISTENT WITH
THE INTENT OF THE DOWNTOWN AREA AND WITI I THE RECOMMENDATION OF
THE REVITALIZATION PLAN. GLEN POSUSTA SECONDED THE MOTION. MOTION
CARRIED UNANIMOUSLY.
7.
Consideration to authorize preoaration of a purchase al!reement for acquisition of
prooertv for industrial development.
Mayor Thielen asked Ollie Koropchak, Economic Development Director to summarize the
discussion of the workshop held on this matter prior to the meeting. Ollie Koropchak briefly
summarized the work of the industrial land subcommittee and noted that cost studies were done
to determine if it was feasible for the City to do this. Both the liRA and IDC supported the
subcommittee recommendation. The Council is heing asked to authorize preparation of a
purchase agreement for 114-120 acres of the Ottcr Creek Crossing property. There was
suggestions for discussion of terms and conditions. Roger Carlson asked when the Otter Creek
Crossing developer made his oiTer to the City. The offer was made in September and will
expire on November 15,2003.
Bruce Thielen stated he has some concerns about making this purchase now because the City
has other major projects to consider like the CSAH 18 interchange, the relocation of the
redi-mix plant and the library expansion. Bruce Thielen stated his personal preference would
be to continue negotiations until such time as the City has better cost information on the CSAH
18 and redi-mix plant relocation. lie suggested that City see if the seller will extend his offer
until the first of year. Roger Carlson stated that while there is some question whether the City
should be in the real estate business, he doesn't believe an industrial park will happen unless
the City gets involved. Brian Stumpf felt that they should request that the offer be extended
until February 1, 2004 to give the City adequate time to get answers on project costs for the
projects noted.
BRIAN STUMPF MOVED TO TABLE TIIIS ITEM UNTIL THE FIRST MEETING IN
FEBRUARY TO ALLOW THE CITY TIME TO GET COST INFORMATION FOR CSAH 18
INTERCHANGE AND THE REDI-MIX PLANT RELOCATION AND TO ALLOW FOR
CONTINUING NEGOTIATIONS ON THE CHADWICK PROPERTY BUT NOT TO
EXTEND A PURCIIASE AGREEMENT AND TO ASK THE DEVELOPER TO EXTEND
HIS OFFER ON TI IE SALE OF THE PROPERTY. ROBBIE SMITH SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
Bruce Thielen suggested holding another workshop on the land acquisition prior to the first
meeting in February.
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Council Minutes - 11/1 0/03
8.
Consideration of a request from the Monticello Youth Hockev Association for financial
assistance in fundin!! for a hockey rink.
Rick W olfsteller gave a brief summary of what was being proposed by the Monticello Youth
Hockey Association. Representatives from the Hockey Association spoke to the Council
regarding their proposal. Steve Hammer thanked the Council for their previous offer to donate
land to thc association and then submitted a letter to the Mayor releasing the City from the
obligation of the land donation. Since the original proposal the MYHA has looked at various
options in order to build an arena for the least amount of cost. The plan they came up with is to
work with the school district. The school district has been very cooperative thus far and the
hockey association is working on the languagc for the \case. The plan is to have thc school
operate the arca. This plan is less costly since the hockey association does not have to provide
parking or locker room facilities. Thc plan is to have the school operate the arena. The school
will lease the land, the association will build the building and the school will operate the
facility. Their cost estimate is based on the cost to build a facility similar to one built in Sartell
which was about $2,400,000. The lease would support a loan of $1 ,500,000. There are
$300,000 in committed funds and with the loan funds they would need $650,000 of additional
funding to complete the construction. They would like to finish construction so the facility
could be used next year. This means construction would need to start in April. The school
district has an approval process that would take about three months. Thc MYHA needs to
complete financing by January 1, 2004. The MYHA is requesting that the City commit to
providing $50,000 a year for 10 years as a minimum and if possible up to $75,000 a year. They
are also asking that City use its tax exempt status to have a bond issued for the facility. The
City would not be obligated under the bond issue but it would allow the MYJIA to get a lower
interest rate. Steve Hammer also requested the City to look at waiving the SAC, WAC,
building and other fees.
Brian Stumpf asked about financial documents to support their funding request. Rick
Wolfsteller stated that there was no financial document accompanying the MYHA's request for
funding. He noted that the current proposal with a lower arena cost was requesting more
financial commitment than the earlier request. Rick Wolfsteller felt there was a need to
provide full financial disclosure. The hockey association stated that $1,000,000 is needed to
fund the cash flow for operating the arena. The school district will be handling all income and
expenses and would realize a small profit in the operation of the arena.. Having the school
operate the facility provides some cost savings in the area of liability insurance. The lease
payment would be applied directly to the loan.
Bruce Thielen stated when the City first began discussion with the hockey association the land
was ofTered bccause the way statc statute is written it did not allow a cash donation. lie
questioned whether the City could make a donation like that. Joel Jamnik, legal counsel,
indicated that City could not do that. Options to a cash contribution were discussed. Brian
Stumpf stated he was opposed to the City being a partner in this venture noting the city has a
number of projects to fund such as the CSAH 18 interchange and the library expansion. He
questioned whether the City could commit to $50,000/year f()f 10 years. Glen Posusta asked
about waiving of the fees or using $50,000 to purchase ice time. Bruce Thielen suggested that
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Council Minutes - 11 /l 0/03
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Rick Wolfsteller and a number of council representatives discuss the various options with the
hockey association.
Robbie Smith asked if the operation of the arena turns into a losing proposition and the school
is responsible, how are the losses handled. Would it go back on the school levies. The hockey
association did not feel this would happen and cited the growth in other area arenas. Robbie
Smith stated that while he would like to see an arena in the community, he would like more
financial information on this. Glen posusta stated that he is not a member of the hockey
association but he has heard this term "losing proposition" for a number of years and he
believes it is a red herring. I Ie felt the City should whatever they could to help out. A
committee orRick Wolfsteller, Glen Posusta and Roger Carlson will work with the MYIIA and
the school on the arena issues.
BRIAN STUMPF MOVED TO HAVE GLEN POSUSTA, ROGER CARLSON AND RICK
WOLfS TElLER BE THE COMMITTEE TO WORK WITI-I MYHA ON OPTIONS FOR
FUNDING AND BRING IT BACK TO THE COUNCIL AT THE FIRST MEETING IN
DECEMBER. GLEN POSUST A SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSL Y.
Added Items:
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Air Compressor _ Rick Wolfsteller reported this item was on the agenda at the request of the fire chief.
The present air compressor was purchased in 1991 for about $8700 and is no longer working properly.
To repair it would cost about $8100. A new compressor with a containment area, which OSHA
requires, is about $14,000. Sincc this was a larger cost item and had not been budgeted for, he wanted
to bring it before the Council. The fire chief was also going to let the township representatives know
of the proposal.
BRIAN STUMPF MOVED TO APPROVE THE PURCHASE OF A NEW COMPRESSOR FOR
TIlE FIRE DEPARTMENT AT AN ESTIMATED COST OF $14,000. ROGER CARLSON
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
Water Tower _ Brian Stumpf commented on the paint flaking off the water tower which had been
painted five years ago. Bret Weiss stated that the tower was going to used only when the other towers
were being cleaned and he was not sure if it was still being used at all.
Cedar Street _ Glen posusta asked when the second lift of blacktop would be placed. Bret Weiss
replied it would be laid next spring. Glen Posusta asked about the manholes and how that would
impact snowplowing. Bret Weiss indicated the manholes would be lowered before the snow season.
Glen Posusta also asked about clean up of the construction debris. Bret Weiss will check into this.
Wells Fargo _ Glen Posusta asked why the conditional usc permit was not on the agenda. JetTO'Neill
indicated that it was because Steve Grittman, the city planner could not be present at this meeting.
Glen Posusta also asked about the no parking sign placed on the city property adjacent to the Wells
Fargo site. Rick Wolfsteller stated the site is not an improved parking lot and the city felt it shouldn't
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Council Minutes - 11/1 0/03
be used for parking unless it was improved. He added that the city is looking at construction of a
parking lot in the spring. Glen Posusta said without that parking area, Sunny Fresh employees were
utilizing the Wells Fargo lot f()f parking.
Stop Signs on Walnut - Bret Weiss stated the traffic engineer is working on this and the report should
be ready for the next meeting.
Ruff Auto - Jeff O'Neill stated that Randy Ruff has gotten some financing to cover the cost of clean up
in the area but the City is still waiting on that. Ruff is allowing his property to be used for material a
contractor has removed from a project. It was pointed that this arrangement was made between Mr.
RufT and the contractor and the City was not involved in the decision. Staff wi II check into this.
9. Senator Mark Ourada and Representative Bruce Anderson
Representative Bruce Anderson and Senator Mark Ourada arrived at the mceting shortly after 8
p.m. and discussed a number of issues that came up in the last legislative session and also
discussed what they feel would be key topics in the upcoming session.
10.
Approve pavment of bills for November.
ROBBIE SMITH MOVED TO APPROVE PAYMENT OF BILLS. ROGER CARLSON
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
11.
Adjourn
ROEHIE SMITH MOVED TO ADJOURN AT 8:55 P.M. ROGER CARLSON SECONDED
THE MOTION. MOTION CARRIED UNANIMOUSLY.
Recording Secretary
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SA. Consideration of installation of fence surroundine Mississippi Room Patio. KB/FP
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A.
REFERENCE AND BACKGROUND:
The community center staff and Advisory Board continue to actively pursue ways to make our facility
more attractive to rental clients. The Mississippi Room is a favored site for wedding receptions and social
functions. We host weddings, community events, professional meetings and various other social
functions.
We have received complaints from rental clients that the view out ofthe west windows is not attractive
and invades the privacy of their events. We have lost clients to other facilities due to the "view." The
west side of the building is subject to a lot of pedestrian and vehicle traffic. For half of the year skaters,
skate boarders and trick bikers hang out on that side of the building. Uninvited individuals have
"crashed" events looking for alcohol, food, and fun.
The patio area west of the Mississippi Room is intended to be an integral part of the rentable space. The
glass walls bring the building exterior to the interior. During original planning of the Mississippi Room
and patio space, options were considered for providing privacy and garden space in the patio area.
Installation of a fence that is architecturally compatible with the building is the first step.
A decorative fence has been designed. Quotes have been received from Anderson Metal Fabricating and
MLC Construction with the total cost of the fence expected to be $19,936.00. Monticello Community
Partners has granted to the City $3,500 to landscape the patio area after the fence is built.
.
It is expected that the fence project will be built this fall and landscaping will be completed in Spring
2004.
The Community Center Advisory Board has discussed this issue at length and fully recommends approval
ofthe fence enclosure and landscaping for the Mississippi Room patio. \
B. ALTERNATIVE ACTIONS: ~C; R0 'fO.~ oS) ~ &
1. Motion to approve the purchase and installation of the fen:n the Mississippi Room patio per
the enclosed drawings.
2. Motion to not approve the purchase and installation of the fence for the Mississippi Room patio.
C. STAFF RECOMMENDATIONS:
The Community Center Advisory Board and the City Administrator recommend Alternative 1.
D. SUPPORTING DATA:
. · Patio fence design plans.
· Quote from MLC Construction
10/28/2003 17:31
7632953227
MLC BUILDING REMODEL
PAGE 02
e. MLC Building & Remodeling
Delign .. Construction.. ProjeCt ...........-t
Realdential.. Commercilal
MN Llc. , 20054611
Mike Cyt
Ph: 2".. 0711 Fax: 215 ~ 3227
PO Box 1331-101 Minnesota Sw-t
Monticello, Minnesota 55312
"
WORK ORDER
CLIENT: City of Monticello 763.215.27i11
KItty Beltos - Fred Patch
505 Walnut street, MontiCello, Minnesota, 55362l
27 october 2003
This is to authorize ML.C Building & Remodeling to dO, or have done, the following described worK:
construct patio enclosure on West side of CommunltjCenter per the appro_ p.n. and .ita approved
layout.
Supply and Install materials and labOr for the following "t'WOrtt:
100 General Conditions
Layout and site supervision
liability and Worker's compensation Insurance
Cleanup, trash removal end dlspoS8l
Building permit by OWner
200
Site Work
Saw concrete sidewalk In locetlon of column 1
Excavate pier foundations for brick columns
"Bell" bOttoms of pier foundations
300 Concrete
Form tops of foundations same size as brick columns
Pour pier foundations with 3l)O()1J concrete and . ..s vertical rebar in each pier
set prefabl1cated concrete column tope when deltvervd. COlumn top Is the baSe bid top, not the alternate
e
400 Mesonry
Construct brick columns as per plan and approved by owner
500 Steel
Install iron fence stNcture as approved by Owner ~nd fablicated by Anderson Metal Fabricating of Sartell.
Minnesota
600 Carpentry
Install wood panels as per plan
Wood panelS are G & Better Rougb-SaWn 2X6 cedar boardS
900 Finishes
Metal components pre-finished by fabricator with powder coat finish. color approved by Owner
Wood components pre--finlshed by fabrtcator (either Anderson or MLC)
. ,.' ',~
1600 Electrical
Wiring IS approved by owner
Electrical cost detailed below doeS not ,ndude f;x\ure cost. Th81. cost will be detennined when fIXtures chosen
e Proposal amount
$11,131.00
The pri" includes the fOllowing allowance costs.
1
~R
10/28/2003 17:31
7632'353227
MLC BUILDING REMODEL
PAGE 03
.
4208.00 Metalwork by Anderson Meta' Fabricating
817.00 Electrical work by Wes Olson Eledric. does not include fixtures
All other costs of labOr. matenal, and equipment are fixed by MLC provided changes are not made by the
Owner.
Work in addition to that desaibed will be extra.
Carpenter I Laborer invotced at $3s.tO I hour
Materials invoiced at cost
Subcontractors invoiced at cost
15% is added to the sum of the above three Items for Contractor OH&P
~~~~ ~o =;:~n~:::: f~r ~~r:~na~: foundation de~lan. ML.C will COnst~d Dier foundations according to
a I ..S at ntv for the deslCn. Enalneerlng for Dlef foundations can be done at
Owner's reauest and additional cost. '
Payment Terms
. Wone. compeeted is Invoiced bi-monthly. payment is due upon owner's receipt of invoice.
Comments
-Please sign signature page. then return to MLC. Retain a copy for your records.-
OWNER
OWNER
MLC Building & Remodeling
Date
TERMS AND CONDITIONS:
1. Contract This document constitutes a binding contract and as such is subject to the terms and conditions.
2. Standard Exclusions: Unless specifically Included In the described wol1t sedion above. this Agreement does not
include labor or materials for the following work: Plans, engineering fees, or governmental pennits and fees of any
kind. Testing. removal and diSposal of any materials contllining asbeStos ( or any other hazardous material as
defined by the EPA). custom milling of any wood for use in;project. Moving OWner's property around the site. Labor
or materials required to repair or replace any Owner-suppllec:i mat~rials. Repair of concealed underground utilities not
located on prints or physically staked out by Owner which are damaged during construction. Surveying that may be
required to establish accurate PI'Operty boundaries for satb8Qt purposes (fences and old stakes may not be located on
actual property lines). Final construdlon cleaning (contractqr will leave site in -brOOm swept" condition). Landscaping
and irrigation wol1t of any kind. Temporary sanitation. power. or fencing. Removal of soils under house in order to
. obtain 18 inches (or cod.required height) of Clear space between bottom of jOists and soil. Removal of filled ground
or rock or any other matlrials not removable by ordinary hand toots (unless heavy equipment is specified in
Described Work section abovl), correction of eXisting out..of~plumb or out..of..level conditions in existing structure.
correction of concealed substandard framing. Rerouting/removal of vents. pipes, duds. structural members. wtring or
conduitS. steel mesh which may be discovered In the removal of walls or the cutting of openings in walls. R.emoval
5R
10/28/2003 17:31
7532953227
MLC BUILDING REMODEL
PAGE 04
. and replacement of existing rot or insect, infestation. Failure, ',of surrounding part of existing structure, despite
contractor's good faith efforts to minimize cIIIm8Q', suc;h as plaster or drywall cracking and popped nails In adjacent
rooms or blockage of pipes or plumbing fixtures caused by loOSened rust. within pipes; conslrudiOn of a continuously
level foundation around SlNclure (if lot Is sloped more than 6 inches from front to back or side to side, contractor will
step the foundation in accordance with the slope of the lot). Exact matching of existing finishes. PUblic or private
utility conned.lon fees. Repair of damage to roadways, driveways, or sidewalks that could occur when construction
equipment and vehides are being used In the normal course, of construction.
.
3, c...-.Jed Conditio"": 11Iis 8\IreemenI is _ solely on \he _- Co/1lf8ClOr- ..,.. to "",1l8 _
the stNcture In its current condition at the time this Agreement was made. If additional concealed conditions are
disCOvered once work has commenced Vlhich were not visible at the time this agreement was made. Contractor will
stop work and point out these unforeseen concealed conditions to Owner so that OWner and Contractor can execute a
Change Order for any addillonal work.
4. c_ in \he Wort<: Ch8/lgOS In the scope of \he work or the lInoulll of the ClllnII1ICI ere by signed change onler
only. Change order must be signed by Contractor and OwI'\er.
I. wamlntv: Contractor provides a limited walTllnty on .nContractor- and Subc:ontractor-supplled labor and
mRterlalS used in this project for a period of one y.ar following subStantial completion of all work.
No walTBnty is provided by ContnK:tor on any materialS fUl'ftlshed bY the C)wfler for InstallllUon. No warranty is
pJOYided on any existing ma\Orllls that 1/1 moved and/or ,.;nota11ed by \he contrac:\Or _in the dwelling Oncluding
any warranty that existing/used materials will not be damaged during the removal and reinstallation procel$). One
year after substlntlal complelioll of the projed. the own.'" sole remedy (for materials and lObo" on all mat.nals tha1
are covered by a manufacturer'S WBlTBntY Is strictly with the manufacturer, not with the Contractor.
Repair of ttle following items is speclftcatly excluded from Contrac:;tor's waJT8nty: Damages resulting from lack of
OWner maintenance: damages resulting from Owner abuse or oldinary wear and tear; deviations that arise such as
the minor cracking of concrete. stuCCO and plaster. minor $\1'91$ fradures In dl'Wlall due to the curing of lumber.
warping and deftedlon of wood; shrinking/cracking of gl'o~ and caulking: fading of paints and finishes expOsed to
sunllght-
THE EXPRESS WARRANTIES CONTAINED HEREIN AftE IN LIEU Of ALL OTHER WARRANTIES, EXPRESS
OR IMPLIED. INCLUDING ANY WARRANTIES OF MERCHANT ABILITY. HABITABILITY, OR. FITNESS FOR A
PARTICULAR USE OR PURPOSE. THIS UMITED WARRANlY EXCLUDES CONSEQUENTIAL AND
INCIDENTAL DAMAGES AND UMITS THE DURATION OF IMPUED WARRANTIES TO THE FULLEST EXTENT
PERMISSIBLE UNDER STATE AND FEDERAL LAW. ',;
6. DisDute ....a.ulan and .tIOI'118V's feeS: Any controvorsy or claim arisino out of or related to this
Agreem.nt involving an amount of \eSS than $7,000 (or the mllllimum lim" of the court) must be h..R1ln th.
Small Claims DiVIsion of the MuniCipal Court in the county where the Contractor's office Is located. Any
controversy or claim arising out of or related to this Agreftment which is over the dollar limit of the small
Claims Court must be settled by binding arbitration administered by the American ArbitratiOn Association in
accordance with the constNction Industry Arbitration Ru'-. Judgment upon the awald may be entered in any
Court having jurisdidlon thereof.
The prevailing party in any legal proceeding related to this,Agreement shall be entitled to payment of
reasonable attorney's fees, costs, and expenses.
!. Entire AIll....m.nt: This agreement represents aMoootalns the entire agreement betW88n the parties. Prior
diSCUSSiOns or verbal representations by the parties that,a", not contained in thiS agreement are not a part of this
agreement.
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Council Agenda - 11/24/03
5B.
Consideration of a
(RW)
new hires and de artures for Monticello Communi Center.
A. REFERENCE AND BACKGROUND:
The Council is asked to ratify the hiring of new employees that have occurred recently in the
Monticello Community Center. As you recall. it is recommended that the Council officially
ratify the hiring of all new employees including part-time and seasonal workers.
B. ALTERNATIVE ACTIONS:
1. Ratify the hiring of the part-time employees as identified on the attached list.
C. SUPPORTING DATA:
Lists of new employees.
.
. NEW EMPLOYEES
Name Title Department Hire Date Class
Jenkins, Tanya GSI MCC 11/10/2003 part-time
Schoen, Ellen Lifeguard MCC 11/13/2003 part-time
Solorz, Alicia GS II MCC 11/11/2003 part-time
. TERMINATING EMPLOYEES
Name Reason Department Last Day Class
Barthel, Gerald season ended Parks 11/4/2003 temporary
Mack, Royce season ended Streets 6/30/2003 temporary
Mack, Trevor season ended Streets 10/6/2003 temporary
Pilla, Mary voluntary MCC 10/31/2003 part-time
Schoenborn, Herb season ended Parks 11/4/2003 temporary
West, Don season ended Parks 11/4/2003 temporary
.
employee councillist.xls: 11/18/2003
,,~,- I}
J'L)
Council Agenda - 11/24/03
.
5C. Consideration of a reauest for the construction of a drive-throuah
banking facilitv. Applicant: Wells Fargo Bank. (NAC)
A. Reference and Backaround.
For the purpose of the recommendation for the consent agenda, the
Planning Commission recommendation was to approve the conditional
use permit request allowing the drive thru and to call for a public hearing
on an amendment to the downtown redevelopment plan relating to the
Wells Fargo block.
.
In reviewing the site plan, the Planning Commission reviewed the site plan
for consistency with the Comprehensive Plan and also focused on the
letter from the City to Wells Fargo pertaining to the trade that resulted in
City acquisition of the old Marquette Bank building in exchange for the
library site. The terms in the letter from the city noted that Wells Fargo
was not required to place a building at the library site as a term of the
sale. Wells Fargo representatives noted that they would not have agreed
to the land exchange if this term of sale did not also supercede the City's
comprehensive plan. Although the Planning Commission was not
involved in the land transaction, it was their view that the Wells Fargo
interpretation of the exchange was valid/reasonable and therefore the
Planning Commission did not believe that it should require that the
comprehensive plan be followed. The recommendation was therefore to
approve the conditional use permit request allowing the Drive Thru and to
prepare an amendment to the comprehensive plan relating to the Wells
Fargo block.
Also, there were additional arguments for allowing the design to proceed
under the Wells Fargo Plan. It was noted that the location and design of
the existing building along with potential for expansion limits the ability to
place another building on the site and still have room for parking and the
A TM drive thru area. To mitigate the impact of parking adjacent to
Walnut, Wells Fargo representatives made a committment to installing
ample landscaping. A discussion of these factors relating to this block will
likely be incorporated into the comprehensive plan thus limiting the
precedent associated with approving this plan.
Following is information provided to the Planning Commission along with
alternatives.
.
Wells Fargo Bank is seeking approval of a Conditional Use Permit to allow.
for the expansion of its drive through banking facility and the construction
Council Agenda - 11/24/03
.
of additional parking on its parcel. The land occupied by the bank was
recently expanded as a part of the library location trade for the former
Marquette Bank building.
Wells Fargo is seeking the approval of a site plan that includes a future
building addition and permanent parking lot design, as well as an interim
project. The interim project includes the expansion of the existing drive
through area and a temporary driveway along the west side of the existing
building. Eventually, the temporary driveway would be replaced by the
building addition, and the applicant would construct a parking lot along
Walnut Street. Staff makes the following comments on the site plan
proposed by the applicant:
1. The location of the parking lot along Walnut Street would violate the City==s
Comprehensive Plan direction to require a maximization of commercial
building frontage on this street.
2. The interim improvements appear to be consistent with the concept plan
previously reviewed by the City, and would not interfere with either the
building addition or the future circulation plan on the site.
.
3. The improvements for the parking lot on the former library site would
interfere with the long term objective to construct a commercial building on
that corner.
4. The City has designated land for a parking lot on the southwest corner of
this block, designed to retain the existing trees on the site, and to permit
the remainder of the block to be developed with buildings.
5. With regard to the drive through facility, the use and circulation appear to
meet the original concept plan, and should be able to facilitate the future
development of the site.
6. The drive through arrangement of the A TM location will require additional
review by the City Engineer to ensure that connections to 4th Street are
properly located, and the turning radius around the drive aisle can be
accommodated by passenger vehicles.
The City's parking lot was designed to accommodate both overflow parking from
the Town Center project and public parking to be used by the commercial
facilities on the Wells Fargo Block, including the expansion of the Wells Fargo
building. By approving the current plan, an excess of parking would be present
on this block, and the frontage along Walnut for this entire block length. This
would be be counter to the direction of the Comprehensive Plan which calls for
.
.
.
.
Council Agenda - 11/24/03
maximizing the building frontage along Walnut, and efforts to screen parking
areas from Walnut Street exposure.
Moreover, as noted above, the parking lot as designed would preclude future
building in that location by placing storm sewer in the middle of the proposed
parking lot. When the City transferred this land to the bank, the City did not
abandon its planning objectives. Wells Fargo=s original concept plan, reviewed
and approved by the City, showed a new commercial building at the corner of
Walnut and 4th Street, in accordance with the Comprehensive Plan
Staff believes that the better plan would be to try to convince Wells Fargo to
leave the corner location vacant until a commercial building is economically
feasible. Parking demand can be absorbed by the public parking lot on the
corner adjacent to the railroad tracks that would provide adequate parking for
Wells Fargo, and overflow for the future commercial and Town Center.
Unfortunately, it does not appear that Wells Fargo can be convinced that
following the Comprehensive Plan can be made to work.
B. Alternative Actions.
Decision 1: Conditional Use Permit to allow the expansion of a drive-through
banking facility.
1. Motion to recommend approve of the expansion as proposed, including
the interim improvements to the driveway, based on a finding that the
plan facilitates the expansion of the bank site and that expansion
would not be feasible within the design limitations noted in the
Comprehensive Plan.
Under this alternative, the Planning Commission will be processing a
follow-up amendment to the comprehensive plan thereby limiting the
precedent of allowing a new parking lot along Walnut Street.
2. Motion to approve of the expansion as proposed, including the interim
improvements to the driveway, based on a finding that the plan
facilitates the expansion of the bank site and that expansion would not
be feasible within the design limitations noted in the Comprehensive
Plan. Motion includes authorization to work with Wells Fargo in
determining potential use for remnant City Parcel. Discuss viability of
Parking at this location and see if Wells Fargo would be willing to
accept this land for additional parking area in exchange for preserving
the corner of Walnut/4th for development.
.
.
.
c.
Council Agenda - 11/24/03
3.
Motion to recommend approval of the expansion of the drive through,
including the interim improvements to the driveway, but with the
condition that the northwest corner of the site is left unimproved until a
commercial building is proposed for the site, based on a finding that
drive through area along Highway 25 is reasonable use of the property,
but the Comprehensive Plan calls for maximizing building frontage
along Walnut Street.
4.
Motion to recommend denial of the Conditional Use Permit, based on a
finding that additional automobile oriented uses are inconsistent with
the Comprehensive Plan.
Recommendation.
Planning Commission recommends alternative 1 as the consent
recommendation. Staff supports alternative 1 if it was Council's intent to
waive the comprehensive plan requirements when it removed the building
requirement from the terms of sale. As a an alternative to 1., Council may
wish to consider alternative 2 which approves the Wells Fargo site plan
but leaves the door open for adding the city property to the project in
exchange for protecting the corner for a future building. We are not sure if
Wells Fargo is interested in this concept, but it might be worth exploring.
D.
Supporting Data
Site Plan
Site Plan - Temporary
Letter regarding terms of sale.
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De:c,emj:le1:.3-? 2002
MONTICELLO
M:r-~ist
P,-e-sid{"lJ'.
Wells Fargo i3,.:Jn-1::
407 Pine Street
Monticello, JvI}J 55362
M I hr_tF,So rA ~...A
~ '-. ~.
Re: Monticello Library and Marquette Bank Property Exchange
Letter of Intent
Dear Mr. Lindquist:
In accordance with our recent discussions concerning an exchange of properties between the City of
Monticello and Wells Fargo, tius letter is intended to outline our general understanding of the term:; and
condiii611S relati~ig 'to ~,n, exchange of the Monticello Libra~'y buildi.ng a.n~l related pwperty for the Marquette
Bank huilding facility and pro~erty. 'TI1is,lett~1: of undct:standing is our ,let1er of intet;t'to complete the '
prop'erty exchange substantlally upon the following terms:
.
Property Exchanees The Cit)' will exchange the library building for the Marquette Bank buildin,L. The
propeliy included in the library site would exclude the triangular area located south ofWeJls Fargo's
proposed drive through entrance from Walnut Street, that area also knuwn as future public parking area for
Towne Centre development.
Property to be inclllded at the Marquette Bank site would include all d:~veloped parking areas as they now
exist.
Exact legal descriptions to be determined and negotiated as part of final purchase agreement dOCllment.
Parking lot development in Wells Farl!o/Librarv site block City of Monticello will assume all
responsibility for development and construction of public parking faci::it)' in paltnership with Towne Centre
development on property excluded fronl exchange. ,The approximate ;;Jxea,wQuld contain 44 parking
spaces as shown on Wells Fargo site development plat dated July 30, :~002.
',. .', .": '.,'.: I.' , '
Transferof'prop'ertv adjacent to present drive throul!h ,facility, ' (~it:y,agrees to:i.ncludelas part ofth15
, . " " ..,.. . . . \ .
exchali ge .~hat parcel' pi' property adj acent to the Wells, Fargo dl:iye, nm::.ugl~ Japil~ ty, al1d ,.13 ud~ngton Northern
, '. " ..,' , ", " "', '" , ' , " " ' , "
Rallroadnght~of-;w~y", '" ' ' ,,,,',; ,,' ',,' ,:,' """,,"':'" :i\'," ,,'
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MarQuette Bank ~~cant lot purchase. The City of Monticello agrees to purchase the approximate
18,000 sq. ft plus vacant parcel adjacent to the Marquette Bank building at a fair market value to bl.:
determined by both parties,
Monticello City Hall, 505 Walnut Street, Suite 1, Monticello, MN ,',5362-8&31. (763) ':!95-27 1 1 . Fax; (763) 295-4404
Office of Public Works, 909 Golf Course Rd" Monticello, MN 55362. (763) 295-:n 70. Fax: (763) 271-3272
.
~
.
.
4 Mr. Tom Lindquist
December 3) 2002
Page Two
Librarv Demolition. As part of the property exchange, the City of Monticello agrees to demolish and
remove the existing library stmcture from the property at city expense. Time frame for demolition removal
to be determined by prior of execution of purchase agreement.
Buildine: Reauirements. As part ofthe property exchange) neither party is required to construct any
minimum improvements 'on the properties exchanged, including elimination of any requirement for Wells
Fargo or other developer to construct a retail or office complex along \lValnut Street on the fonner library
site.
Furniture and Fixtures. The City proposes that the exchange include all interior furnishings, furniture,
office equipment and office partition systems from the Marquette Bank building, except for that equipment
specifically used for banking operations.
This letter of understanding is a summary of the general conditions the City of Monticello would be
agreeable to for a property exchange to occur. Establishment of a clmling date and defining procecures for
relocation of library property, demolition and removal time lines would still need to be established. Upon
acceptance of the general ter111S and conditions of the property exchange by Wells Fargo, the City will
. prepare a purchase agreement outlin.ing the details for your approval.
This letter of intent is my understanding of tbe conditions and terms that may be acceptable to both parties in
completing this property exchange. This letter is not intended to constitute a legally binding contract, but it is
the City's intent to complete negotiations with Wells Fargo as SOOI1 as possible lfthe general tenns are
acceptable to you.
Since an exchange of this type would require the library to relocate to 1:he Marquette Bank facility prior to
demolition occurring, time is ofllie essence. Please indicate your acceptance of these general terms and
conditions by having the appropriate individual execute a copy of tllis letter and returIling the same to me.
Upon receipt of the executed copy, the City will prepare a draft of a pu ["chase and sale agreement \7\.ith
accordance with the above terms.
Yours truly,
?TYVf'MONTICELLO
U~ (j)/lJ.i~
Rick W olfstell:f~ -
City Administrator
RWdg
cc: Fred Patch, Building Official
Mayor and Council
Agreed and accepted this ., of-h
,/Je~~P ~ (2~~..i" n
1
D 6 C- .' 2002 by
~/J
day of
its
The way that streets are developed will be an important factor in establishing
reasonable movement patterns in downtown. If we see a traffic problem in
Monticello today, we must know that we can never solve it. Solving the prob-
lem would entail more lanes, higher speeds and fewer conflict points (crossing
movements) along with more asphalt, fewer pedestrians and less local charac-
ter. The best we can do is manage traffic to fit Monticello, which involves
allowing for more crossing points, placement of signals to aid in vehicle and
t;pedestrian crossings of Pine Street and Broadway, striving for lower speeds~
and encouraging other modes of mov
I
The key street is Walnut Street and in this plan it becomes a new "main stree "
or ontIce o. It lies at the heart 0 an expanded downtown - a downtown
reaching from the Mississippi River to Interstate 94. Many people already use
Walnut Street as a way of moving through town without having to deal with
Pine Street traffic. It parallels the main route through Monticello's downtown,
and is close enough for drivers on Pine Street to see development that might
occur there. It should be a pedestrian-oriented street, with on-street diagonal
parking, buildings close to the street, wide sidewalks, trees and pedestrian-
scale streetlights. Drive lanes should be limited to one in each direction, with
each lane being no more than 14 feet wide. It should be designed to encourage
traffic at speeds of 15 miles per hour, a speed that allows drivers to accommo-
date pedestrians crossing streets. At this speed, traffic will flow because the
vehicles have no stops between Seventh Street and Broadway.
~. J<t'l'il<<::>~~__-.o.-----_._.__.._~n~-- ----
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that downtown visitors will look for first, the aesthetics of the environ.
ment will encourage them to linger, to walk over to a nearby shop, or
to tell others about a place they enjoy.
Building and business owners must recognize the role they play in
these improvements. Tpey can address issues related to the buildings,
creating interesting and viable spaces to walk past and into. Without
this, no degree of streetscaping can create a meaningful environment
for pedestrians.
. In this plan, Walnut Street, River Street and Broadway are the streets
that must maintain a strong edge - a street wall that is at least 75%
continuous.
. Breaks in the street wall that are occupied by parks, plazas or pedestri-
an pass-throughs should not be included when calculating street wall
percentage.
Streetwall- 25% to 75%
.
. Even when parking occupies that portion of a site that meets the side-
walk, a sense of edge can still be achieved (although it will never be as
strong as what can be accomplished with buildings). In these cases, a
consistent and rather tightly.spaced row of trees with hedges or orna-
mental railings can create the streetwall. In no case, however, should
an entire block of downtown have less than 25% streetwall.
,
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The plan envisions eleven districts in downtown, each with varying targets for
use and character:
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· Specialty retail, eating establishments, lodging, entertainment, multi-
family residential, offic~; upper leyel residential or office; two or three
story buildings; river orientation; emphasis on public areas surround.
ing buildings (rather than parking lots)
~) Broadway: Downtown
· Small and mid.sized retail, specialty retail, personal and business ser-
vices, eating establishments, lodging, entertainment and office; upper
level residential or office; two story buildings; orientation to Broadway
Broadway: East and West
· Single family residential; strong emphasis on restoration of existing
older homes
Walnut
· Small and mid-sized retail, personal and business services, eating
establishments and office; upper level residential or office; two story
buildings encouraged; orientation to Walnut Street
Pine
· Mid-sized retail and office; two story buildings encouraged; orienta~
tion to Pine Street
Seventh Street
· Larger scale retail and service, auto-oriented retail and service, drive-
through restaurants, lodging; orientation to Seventh Street
Transitional
· Mix of small office, personal and business services, multi-family resi-
dential and single family homes
Neighborhood
· Predominantly single family homes following existing neighborhood
patterns
Industrial
· Sunny Fresh operations only; transition to CiviclInstitutional, Walnut
or Transitional if Sunny Fresh ceases operation
Park and Open Space
· Parks, cemeteries, outdoor public spaces and gathering spaces
Civic/institutional
· Municipal and county facilities (except maintenance operations), pub-
lic meeting spaces, community activity spaces, educational facilities,
churches, outdoor gathering spaces
.
.
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A New Brldge ~
Rwtta1lzJng MMlJCf/Io's Down/own I/ld RJvetfront .~
Pagt3:73
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Industrial
Park and Open Space
CiviclInstitutional ,
Setback:
20 feet for office use
related to industrial use;
50 feet for all other
uses and structures
does not apply
Build-to line:
25 feet
· Street fronta e "build-out" that portion of the primary street frontage
which must be occupied by the primary structure at the build-to line or
which must have a portion of any building that meets the setback line)
is established for each district as follows:
Riverfront
Broadway - "Downtown"
Broadwa)l "East and W..<;:t"
~alnut
Pine
~p.vp.nth '<;:trf'f't
Transitional
Neighborhood
Industrial
Park and Open Space
CiviclInstitutional
75 percent
100 percent. except that pedestrian pas-
sages and plaza spaces developed in
concert with buildings are exempt
rim.; not aOOIS
60 ercent
20 percent
20 percent
does not apply
does not apply
does not apply
does not apply
40 percent
· Standards for minimum lot coverage by structures, in order to ensure
the best use of limited available land in downtown, are established as
follows (plazas, outdoor gathering or sales area are not included in
minimum coverage calculation):
Riverfront
Broadway - "Downtown"
Broadway - "East and West"
Walnut
Pine
_Seventh Street
Transitional
Neighborhood
Industrial
Park and Open Space
Civicllnstitutional
30 percent
30 percent, except that pedestrian pas-
sages and plaza spaces developed in
concert with buildings are exempt
does not apply
30 percent
20 percent
20 percent
does not apply
does not apply
25 percent
does not apply
exempt (to ensure these buildings can
remain prominent relative to other
downtown 'development and to allow
outdoor public spaces to be created on
these sites)
Establish requirements for street
frontage "build-out (Design
Guideline 3.1)
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Establish requirements for minI-
mum lot coverage (Design
Guideline 3.1)
· Building footprint size and "bay width" (the width of a storefront or "Ji' ....
segment of a continuous facade at which building must be divided) for
A New Br1dge .
RMtdzJng MDIIlJcr/Jo'1 /JowIItowr/ md Rhtr!t1tr1n1 .
'8P 3:33
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3.0
The Configuration of Sites
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Establish setbacks and build-to
lines tor downtown districts
(DesIgn GuklelbIe 3.1)
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. A New Bridge
.' 1lwItli_ Monlkfilo's Downtmm lIIII1llMttmnt
Pilgr 3;31
..
Establish spaces for community gathering that are oriented to impol1~
civic, community and natural features: ,...
,
· Develop West Bridge Park to accommodate significant and scheduled "
downtown gatherings; focus effons at East Bridge Park on becoming a
more passive escape from the activities of downtown.
· Develop a gathering space at a new City Hall to function as a
Monticello "town square."
· Develop a space in downtown that can accommodate a farmers mar-
ket
· Allow for some downtown streets to be closed for larger community
gatherings and events.
· Utilize similar patterns and materials in the public gathering spaces as
found in the streets to make the gathering spaces feel like a natural
extension of the street.
2.3
2.4
Develop a street system to appropriate to a downtown environment.
..
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· Maintain a regular spacing of streets and a grid patterns of streets and ...
blocks in downtown. ...
· Use traffic calming techniques to keep speeds of traffic at safe levels
and to encourage the use of "streets" by pedestrians. ..
· Allow and encourage on-street parking on downtown streets to ..
achieve traffic calming, to create a more active street environment, and .
to make a better transition between traffic and pedestrians.
...
3.1 Establish Common setback and lot coverage standards for each "district"
to ensure compatible and maximum development in downtown
Monticello.
· Setbacks (minimum distance from a right-of-way in which no struc-
ture may encroach) and build-to lines (a line measured from the right-
of-way which at least 70 percent of the primary structure must touch)
for downtown "districts" are established as follows:
Ri verfront
Broadway - "Downtown"
Broadway - "East and West"
Build-to line:
Build-to line:
Setback:
o feet
o feet
Average of adjacent
Structures, but no less
th!'ln <:)eet
o feet
20 feet
20 feet -
Average of adjacent
Structures, but no less
than 20 feet
Average of adjacent
Structures, but no less
than 20 feet
~nut'
Pine
Seventh Street
Transitional
Build-to line:
Setback:
Setback:
Setback:
Neighborhood
Setback:
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· A range of uses and activities shall occur in downtown, including
commercial/retail, office, public/civic, housing and recreation/enter-
tainment uses.
· A guide for uses shall be established, but flexibility should be allowed
to enhance the goal of an active and vital downtown environment.
1.3
Develop a downtown and riverfront area that is compact and walkable,
with a density of development and a level of activity that set it apart
from the rest of the community.
· Buildings shall be placed near the street to create a strong edge to the
street, a sense that you are passing something, and an opportunity to
see into a building from the sidewalk or see the activity of the street
from the building.
· Land resources shall be shared wherever possible to allow for a greater
amount of development in a limited space (for example, providing for
joint use parking, shared loading and service areas, and "regional"
stormwater management).
· Clustering of buildings shall be encouraged to allow people to walk
easily from one use to another; stand-alone uses and uses that are ori~
ented strongly to the automobile shall be discouraged.
· Downtown shall be as comfortable for pedestrians as it is convenient
for cars, recognizing that, once a car is parked, the driver becomes a
pedestrian.
· A pedestrian system shall be developed to reach all uses in downtown
and form a strong connection to surrounding neighborhoods.
Buildings shall be placed near
SIn!eIS (DestWl Guideline 13)
..
A New BrldJll' T~:
RrvtWIzq McQkdo's Dowr/tDWn Mt/ RJwrfrtJtIt lM
Pip 3:29
1.4
Structure the street system to accommodate downtown traffic and
"through" traffic, to support businesses, improve circulation, and main-
t "
· Walnut Street and "cross" streets shall be oriented to pedestrians but
sh . IC.
· Pine Street shall be oriented to vehicles while accommodating pedes-
trians.
· Broadway shall be balanced in its orientation to pedestrians and vehi-
cle traffic.
· The entrances to downtown shall be marked to announce one's arrival
in downtown.
1.5
Explore a range of transportation modes to manage traffic in downtown
Monticello.
· Walking and biking shall be accommodated in downtown and at every
site in downtown.
· Regularly scheduled community "circulator" service shall be explored
as a way of moving people into and out of downtown without their
cars.
· A trolley on the railroad tracks should be considered to provide for a
unique attraction and as a method of community transportation.
1.6
Recognize patterns that are appropriate to varying downtown "districts"
in an effort to create development that "fits" the context of each district.
s
-
Establish requirements for buDd-
Ing footprint and bay width
(DesIgn Guideline 3.1)
loGlte parklng behind or beside
buildings (Destgn QJldellne 3.2)
~.~
· A New Bridge
- ~ MontJa/Jo's DowrItown ItId RIvmront
PIgt 3:34
~32
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the primary structure on each site is as follows: .
Riverfront 2,000 square feet minimum; 7.0"lf'
square feet maximum
25 foot to 40 foot bays
2,000 square feet minimum; 10,000
square feet maximum
20 foot to 50 foot bays
Broadway - "East and West" does not apply
Walnut 2,000 square feet minimum; 8.000
square feet maximum
25 foot to 50 foot bays
3.500 square feet minimum; 7,000
square feet maximum
requirement for bays does not apply
3.500 square feet minimum; 65.000
square feet maximum
requirement for bays does not apply
maximum footprint no larger than 130
percent of the average of other struc-
tures within 250 feet of site
maximum footprint no larger than 115
percent of the average of other struc-
tures within 250 feet of site
does not apply
does not apply
does not apply
Broadway - "Downtown"
Pine
.,Seventh Street
Transitional
Neighborhood
Industrial
Park and Open Space
CiviclInstitutional
.
Make buildings the focus of Monticello's downtown and riverfront, not
parking areas.
· Locate parking behind or beside buildin withe an 25 per-
cent 0 required parking in a side yard in th Walnut roadway-
"Downtown" and Riverfront Districts, and no m an 75 percent in
e Pine d Sev Street Districts .
· Prohibit parking areas adjacent to intersections of streets.
· equire separation of parking areas rom Ul mgs and public side-
walks for landscaping and bUffering.
· Visual separation between parking areas and public rights-of-way shall
use landscape materials or ornamental fences (no berms such that a
screen that is at least 50 opaque is present in all seasons to a height of
28 inches to 36 inChes).
3.3
Create parking to accommodate anticipated and realistic demands, with-
out overbuilding parking facilities.
· Encourage development of joint-use parking facilities, balancing use
on a day-today and hour-ta-hour basis to achieve the highest possible
use of each parking space created.
· Create parking for office uses at rates between 3 and 4 spaces per 1000
square feet gross floor area; create parking for retail uses at rates
.
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Key Pedestrian Crossings
· All intersections allow for some measure of comfortable pedestrian
crossing, but several are key to pedestrian movement. Pedestrian
movement patterns anticipated by the plan suggests that crossings are
most likely and needed at:
.
Seventh Street and Pine Street
Fourth and Pine Street
Broadway and Pine Street
River Street and Pine Street
Walnut Street and Broadway
Walnut Street and River Street
.
.
.
.
.
.
In addition to highlighting these intersections for pedestrian crossings,
the intersections of Fourth Street/Pine Street and Walnut
Street/Broadway should be signalized to facilitate pedestrian (and
vehicle) movements across Pine Street.
Vehicle,.oriented Streets
· Certain streets - Pine Street and Broadway (to some extent) _ will
always be dominated by vehicles. In doing so, however, they do not
need to neglect the pedestrian. The improvements for Pine Street and
Broadway (outside of downtown) should concentrate on the addition
of elements that reflect the qualities and character of a small town.
Elements like pedestrian. scale street lights consistent street trees have
the added benefits of "calming" traffic; and by introducing elements
near the roadway, the perception of the space is diminished and people
tend to drive more slowly.
Pedestrian-oriented Streets
\. Some of downtown's streets should be oriented to pedestrians while
still accommodating vehicles. Walnut Street, River Street and
Broadway are the three most important pedestrian streets envisioned
() by the plan; they should be developed with features that related most
strongly to people on the sidewalk. These streets should have build-
ings that reach to the sidewalk (zero setback from the property bound-
ary at the front of the site), windows across a majority of the street
level facade, signs that can be read by pedestrians, awnings over store-
fronts, pedestrian,.scale streetlights, and plantings to create interest at
points not dominated by buildings.
o
Cars are still a necessary part of a pedestrian-oriented street. On,.street
parking - at the front doors of buildings on Walnut Street, River
Street and Broadway - should be utilized to create more life on the
street and to make the prospect of doing business in downtown
Monticello more convenient for customers of downtown businesses.
People might still move between destinations in their cars, but if the
street is designed with the needs of pedestrians in mind, they will just
as likely walk from one store to the next.
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A New Bridge. ·
RevltillUJng MontIcello's DowntOWf/ Ind RIverfront .
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Walnut Street utilizes diagonal parking and an !I'lhanc!d Sll!els(ape to create a new "maIn street" for downtown.
Pine Street is a state highway and should be the main route for vehicles pass-
ing through Monticello. Although this street will always be oriented more to
cars that people, the development of some pedestrian facilities (walks, street
trees and pedestrian-scale streetlights) will help to keep traffic at speeds that
are appropriate for a downtown environment. The roadway itself will need to
meet standards set by the Minnesota Department of Transportation, but
improvements outside of the curb can do a great deal to make this more a com-
munity street. Signage along Pine Street should be used to direct people to
Walnut Street and to parking areas located off the cross streets.
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-----
Council Agenda - 11/24/03
50. Public Hearing: Consideration of a reauest for a Conditional Use
Permit PUO and Variance from the parkina reauirements for a
commercial use in the CCO zoning district. Applicant: James &
Gruber. (NAC)
The recommendation for the consent agenda is to approve the concept
PUD/conditional use permit as requested. At the Planning Commission
meeting on Monday, November 3, 2003 the Planning Commission voted to
recommend approval of the concept PUD as proposed. The variance was
not needed because the developer is planning on paying into the parking
fund for parking on Walnut to offset the parking shortage. The balance of
the information below is the information presented to the Planning
Commission.
A. Reference and Backaround.
-
,.,
The applicants are seeking approval of a commercial project along Walnut
Street, south of 3rd Street. The project would retain the existing James and
Gruber building, and construct a new building along Walnut Street within the
existing parking lot. The existing building is approximately 4,750 square feet in
area, and the new building would add approximately 12,900 square feet of new
commercial space on two levels, a new total of 17,650 square feet on the project.
The building would have a main level and a lower level with window exposure at
the sidewalk level.
The project plans show a parking lot of 38 spaces, including parking that utilizes
accesses in the alley area. Walnut Street is also shown with angled parking
consistent with the City's Walnut Street improvement plans.
The CCD District includes a clause that permits developers to reduce their
parking supply to 60% of the standard requirement under certain conditions.
These conditions include an agreement that the parking lot will be made open
and available to any vehicles (during reasonable business hours). The
applicants also have the opportunity, on approval of the City, to pay into a public
parking fund that is designed to accumulate funds for acquisition, construction,
and maintenance of centralized public parking at locations chosen by the City in
the downtown area. The theory behind this ordinance relies on the ability of
different commercial users to share parking on a single block, relying on differing
peak use periods to avoid congestion. When that congestion does occur, street
parking should be available to accommodate any overflow.
In this case, the required parking, according to the standard zoning regulations,
would be approximately 79 parking spaces. At 60% (assuming the parking lot is
open to others, the requirement would be 48 spaces. As noted, the site plan
. shows 38 spaces, a deficit of 10 spaces from the City's reduced allowance.
Council Agenda - 11/24/03
.
Moreover, the applicant has located the parking lot adjacent to the neighboring
parcel, with no setback as is typically required. This can be accommodated by
the PUD process, and the neighboring property owner, Ace Hardware, has
signed on to the PUD. The concern with the proposed layout, however, is that no
connection to the adjoining Ace Hardware site is provided with this plan.
Planning staff would recommend at least one connection to the Ace Hardware lot
to justify the concept of open use of the parking area. This will likely reduce the
available parking on the proposed plan by two or three more spaces.
The question becomes whether the City wishes to grant a variance or consider a
reduction in the number of required spaces and accept a parking fund
contribution. It should be noted that future expansion on the other two lots (Ace
Hardware and Napa Auto Parts) could be affected by any deficit approved on the
Walnut Plaza site.
The City has previously discussed the latter concept, given the availability of
parking in Walnut Street. The funds received from the applicants for their parking
deficit (for 12 or 13 spaces based on a final site plan) would be able to be applied
to Walnut Street improvements that would provide as many as 18 on-street
spaces in this block. As a result, there should be adequate parking in the area,
provided that the buildings are designed to accept entrance from the Walnut
Street side as well as the parking side.
.
B.
Alternative Actions.
Decision 1: Conditional Use Permit Planned Unit Development for a zero
setback parking lot in the CCO.
1. Motion to recommend approval of the parking lot design with a zero
setback, with the condition that a connection to the adjoining parcel is
provided, based on a finding that the PUD facilitates joint parking use
which reduces the overall need for parking facilities in the downtown
area.
2. Motion to recommend denial of the PUD, based on a finding that the five
foot separate for landscape space should be retained.
Decision 2: Variance from the parking standards to allow a commercial
development that provides less than the 60% threshold for parking.
1. Motion to approve the variance, based on a finding that the applicant has
shown a unique hardship in complying with the terms of the ordinance
for reasonable use of the property.
.
.
.
.
Council Agenda - 11/24/03
2. Motion to deny the variance, based on a finding that the applicant has
shown no unique hardship, but that the reduction in parking may be
allowed by payment into the City's parking fund.
c.
Staff Recommendation.
Staff recommends approval of the CUP/PUD, with the condition that an opening
for cross-access is retained between this parking area and the Ace Hardware
parking lot. The zoning ordinance and Comprehensive Plan would encourage
this type of shared parking, as long as access between shared areas is
convenient and available. Without the cross-access, the PUD would not be
appropriate.
With regard to the variance to allow construction of commercial space without
adequate parking, planning staff does not recommend approval. There does not
appear to be any hardship in preparing a reasonable development use for the
property, indeed, the City permits a significant reduction in the parking
requirements to allow what would otherwise be seen as overdevelopment.
However, due to the potential for Walnut Street improvements that would provide
a supply on on-street parking consistent with the Revitalization Plan, planning
staff would recommend that the City permit the applicants to provide parking as
shown on the plan, and that the remainder of the deficiency (based on a final site
plan) be compensated by the applicants through a payment to the City's parking
fund. By creating the spaces in Walnut Street, adequate on-site and on-street
parking should be available to accommodate the needs of the project.
D. SUDDortina Data
Proposed Site Plan
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Council Agenda - 11/24/2003
.
5E.
Review of 2003 Annual Sidewalk Insoection Reoort. (.1 .S.)
A. REFERENCE AND BACKGROUND:
Each year the city inspects the condition of boulevard sidewalks throughout the eommunity. This
is usually done in the summer months so adequate time is made available for the city and/or property
owners to take care of the needed repair of sidewalks. The city will repair or replace up to two
panels per property for any sidewalk on the grid system. This sidewalk is recognized as serving an
area more than just the local neighborhood. Most of the sidewalks on the grid were constructed
using 75% city money and a 25% assessment policy.
This year's inspection was completed at the end of October due to the busy construction season. We
noted 21 panels needing to removed and replaced and 4 panels that might be able to be repaired in
place, and 46 other locations to be monitored for future movement or continued disintegration. Of
the 21 panels needing to be removed and replaced, most of these will be replaced by the city as most
are on the grid system or pedestrian ramps or were previously replaced under one of our recent
projects and would be replaced under warranty. The city will also repair pedestrian ramps in areas
oiTthe grid, realizing that they are really an entrance to the sidewalk system even though it serves
a single street or neighborhood. There are three areas in which some sidewalk replacement by
adjoining property owners is necessary. These areas are as follows:
.
1.
The sidewalk located on the west side of Walnut Street between 3rll Street and Broadway.
There are five panels located at 209 Walnut Street that need to be removed.
2. There are four to six panels on the south side of 3rd Street between Pine ad Walnut. These
are east of the existing approach to US Bank. The adjoining property owner is US Bank.
'fhese are cracked and broken sections of sidewalk.
3. The sidewalk located on the west side of Walnut Street from the alley at Goeman Realty to
the north side orthe parking lot. This area is in poor condition and needs replaeement. We
hope this area redevelops soon so replacement can take place.
The city has already begun work to replace or repair those panels on the grid system. However, we
must have the council approve the annual sidewalk report prior to us notifying the existing private
property owners of their need for sidewalk repair. We will work with these property owners in an
attempt to get these repairs made due to the lateness of the construction season. We will post some
type of warnings to pedestrians that a hazard exists in these areas until they can be repaired. No
further action will be needed by the council unless the property owners refuse to do the repairs when
given adequate time, and then we would be back to the council asking to hold a public hearing to
have these sidewalks repaired.
B. AL TERNATIVE ACTIONS:
.
1.
The first alternative would be to accept the 2003 Annual Sidewalk Inspection Report and to
authorize City staff to make repairs as necessary to the grid system, to notify the private
property owners (olT grid) to repair their sidewalks and to work with them due to the
lateness of the season.
.
.
.
Council Agenda - 11/24/2003
2.
The second alternative would be not to accept the annual sidewalk inspection report.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public Works Director that the City Council accept the 2003 Annual
Sidewalk Inspection Report and authorize staff to proceed as outlined in alternative #1.
D. SUPPORTING DATA:
Copy of2003 Annual Sidewalk Inspection Report.
.
.
.
MONTICELLO
. .
2003
ANNUAL SIDEWALK
INSPECTION REPORT
Completed: October 30, 2003
By: Paul Diamond
2003 ANNUAL SIDEWALK INSPECTION REPORT
TABLE OF CONTENTS
ITEM
PAGE
Sidewalk Inspection Criteria ...... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Repair and/or Maintenance Items ..................................... 6
Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ _ _ . . _ _ _ _ . . . . . . _ _ _ . . . . . . 5
2003 Sidewalk Reports. . _ . . . . . . . _ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
.
.
.
C:\BETH\WDRDPROC\P AUT. D.\SIPEWA.{,J(~lNgrl"..cnON~'2.003. wrp: 10/30/2003
-PAGE20F 14-
CITY OF MONTICELLO
.
SIDEWALK INSPECTION CRITERIA
I.
DEFINITION
A pedestrian walkway (either bituminous or concrete) is a smooth, continuous, horizontal
plane generally 4' to 5' wide, parallel to curb or street driving surface in both boulevard width
and vertical height with a cross-slope of2% to 4% to promote water drainage. It should be
free of hazards to pedestrians, bicyclists, and snow removal equipment such as, but not limited
to, cracks, settlements, protrusions, both horizontal and vertical, such as heaved panels
(whole or partial), tree limbs, and overhangs. There should be pedestrian ramps where
sidewalk meets curb on all new and major restoration construction.
II. RECOMMENDATIONS FOR MAINTENANCE AND CRITERIA FOR REPAIR OR
REPLACEMENT
A Recommendations for Maintenance
1.
Drainage
.
Property owners will be encouraged to maintain drainage from the sidewalk
areas and will be notified when poor drainage is observed during the annual
inspections.
2.
Small Cracks and Holes
Such defects larger than 1/4" but less than 3/4" will be recommended to be
sealed or patched using approved materials. This will increase the longevity
of the sidewalk.
3. Overhangs and Hazards
Property owners will be asked to correct any temporary hazards such as signs,
mail boxes, tree branches, or rocks or debris on the sidewalk or in the path of
a pedestrian which could cause a trip, fall, or head injury.
B. Cause for Repair or Replacement
1. Any vertical sharp rise in a sidewalk panel over 1/4" in height which could
cause a person to trip or could catch maintenance equipment shall be cause for
replacement of the panel.
.
C:\BE11i\WORDPROC\t'AUL D.\SmEWA1..J(~lNSPJ:<:CTION-2003. WPD: t 0130/2003
- PAGE 3 OF 14-
2.
Any section of a sidewalk: which has settled so as to collect water shall be
replaced or repaired by jacking (when feasible).
3. Any holes exceeding 3/4" in diameter and any cracks exceeding 3/4" in width
and more than 1/4" deep shall be repaired using approved materials.
4. Any sidewalk panel having a series of wide cracks and holes so as to make
repairs not practical shall be replaced.
5. Any sidewalk panels with sharp crowns or heaving which could cause a trip
or fall when the sidewalk is wet or slippery shall be replaced.
6. Any sidewalk panel that is peeling or spauling so that loose material is
consistently found on the surface shall be replaced.
C. Replacement of Sidewalk
1. Any sidewalk replaced shall conform to standard specifications for sidewalk
construction as recommended by the City Engineer.
C'IllETI!\WORDPR<X;\PAUL O.\SIDcWAIK-lNSPECTION-2003. wpu, IO/3onOO3
.PAGE40F14-
.
.
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CITY OF MONTICELLO
SIDEW ALK REPORT 2003
SUMMARY
The 2003 walk-through inspection of the on-grid and off-grid sidewalks was completed
on October 28,2003 by Paul Diamond.
In SUlTIlllary there are twenty one (21) panels to remove and replace. There are four (4)
panels that could possibly be repaired, and there are forty six (46) locations to be
monitored for future movement or continued disintegration.
Jade Patrick's Salon on Walnut Street is in need of a major sidewalk repair. Patching
was done by the Street Department last year but the temporary patches have since been
broken up and no longer remain. This area could be patched again or the walk could
be replaced. The owner of Jade Patrick had voiced concerns over paying for repairs
before and after a potential expansion. Council direction is needed regarding this
matter.
Please refer to the 2003 Reports for specific locations and descriptions.
Co'BE1H\WOIUJPROC\P^llL D_ISIlJI!WALK-lNSPEerroN.200~.WPDo 10l~onoo~
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INDEX
2003 REPAIR/MAINTENANCE REPORTS
R
X
M
ACTION CODE KEY
= REPAIRS NEEDED
= REPLACEMENT
NEEDED
= MONITOR ITEM
ITEM PAGE REPAIRS AND/OR ACTION
NO. SIDEWALK SECTION NO. MAINTENANCE ITEMS COD
4. BROADWAY EAST (SOUTH SIDE) 9 Monitor settlement seven panels west of Wright M
WRIGHT - NEW Street.
6. BROADWAY EAST (SOUTH SIDE) 9 Monitor lip six panels east of Red's. M
PALM - CEDAR Monitor lip fourteen panels east of Red's.
Monitor lip sixth panel west of Palm.
11. BROADWAY WEST (SOUTH SIDE) 9 806 W. Broadway - monitor lip by driveway. M
ELM - CHESTNUT
12. BROADWAY WEST (SOUTH SIDE) 9 906 W. Broadway - monitor crack by driveway. M
CHESTNUT - PINEWOOD BK PATH
13. BROADWAY WEST (SOUTH SIDE) 9 726 W. Broadway - monitor lip east of house at M
ELM - VINE new walk.
718 W. Broadway - monitor spaullng by driveway.
14. BROADWAY WEST (SOUTH SIDE) 9 636 W. Broadway - monitor two settled panels. M
VINE - MINNESOTA
16. BROADWAY WEST (SOUTH SIDE) 9 324 W. Broadway - monitor lip at east edge of M
MAPLE - LINN driveway
17. BROADWAY WEST (SOUTH SIDE) 9 Lip at east edge of the driveway at 324 W Broadway M
LINN - LOCUST needs to be monitored. R
Monitor 1/4" lip in front of 324 W. Broadway
Pedestrian ramp at Linn and Broadway at the X
southeast comer of the Intersection is in poor
repair - replace under warranty?
18. BROADWAY WEST (SOUTH SIDE) 9 In front of 228 W. Broadway - replace per warranty X
LOCUST - WALNUT (bike tire tracks).
21. BROADWAY WEST (NORTH SIDE) 10 243 W. Broadway - large crack needs repair. R
WALNUT - LOCUST
22. BROADWAY WEST (NORTH SIDE) 10 Footprints in new walk east of Linn Street. replace, X
LOCUST - LINN under warranty? R
Replace 3 . 5 spauled and broken panels by the
front of the Post Office. M
Replace one panel with big holes near SW comer
Metcalf & Larson.
Monitor bad panels in front of Metcalf, & Larson.
Monitor cracks west of Metcalf & Larson.
23. BROADWAY WEST (NORTH SIDE) 10 Monitor spauled walk by Trinity Lutheran M
LINN - MAPLE
24. BROADWAY WEST (NORTH SIDE) 10 Repair needed two panels east of Minnesota St.. R
MAPLE - MINNESOTA broken comer. M
549 W. Broadway - monitor lip where new sidewalk
meets old.
Large holes need patching in front of 549 W.
Broadway.
Monitor cracked panels in front of 549 W.
Broadway.
531 W. Broadway - monitor lip at new sidewalk. and
monitor spauled panels.
519 W. Broadway - monitor holes at new walk and
the 1/4" lip.
25. ELM STREET (WEST SIDEJ 10 549 W. Broadway - monitor cracked panels M
GOLF COURSE ROAD - 3R STREET 549 W. Broadway - large holes need patching R
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ITEM PAGE REPAIRS AND/OR ACTION
NO. SIDEWALK SECTION NO. MAINTENANCE ITEMS COD
27. MINNESOTA STREET (EAST SIDE) 10 Corner of Minnesota and 6'" . southeast corner R
ani _7ni (VACATED ROW) damaged by Charter - have them fix. M
Lip by hydrant to be monitored.
30. MAPLE STREET (WEST SIDE) 10 Monitor lip south of first driveway south of 3'" M
3RD _ 4ni Street.
31. MAPLE STREET (WEST SIDE) 10 Replace broken walk at tracks - replace two panels. X
4ni ~ RR TRACKS
32. MAPLE STREET (WEST SIDE) 10 Replace broken walk at tracks - replace one panel. X
RR TRACKS - ani
33. LOCUST STREET (EAST SIDE) 10 Monitor crack fifteen panels north of Broadway- M
BROADWAY WEST - MID BLOCK
34. LOCUST STREET (WEST SIDE) 10 Monitor crack fifteen panels north of Broadway. M
MID BLOCK NORTH OF BROADWAY
- BROADWAY WEST
38. WALNUT STREET (EAST SIDE) 10 Monitor lip half way to Snyder from 3'" Street. M
3RD . 4ni Monitor lip caused by tree root at intersection of 4th
and Walnut.
39. WALNUT STREET (EAST SIDE) 10 Monitor crack at the southWest comer of the M
BROADWAYW. -COMMUTER LOT vacated building north of carpet shop.
Monitor hole in l' strip of concrete at Monticello
Carpet_
40. WALNUT STREET (WEST SIDE) 11 Patch work at Jade Patrick has broken out, repairs R
RIVER - BROADWAY are needed. X
1" lip at top of steps from River Street to south -
repair needed. remove replace one panel.
41. WALNUT STREET (EAST SIDE) 11 Monitor cracks near Dino's Deli south west comer M
BROADWAY WEST _3RD (caulk?).
%" lip seven panels north of Dino's driveway to be
monitored.
%" lip ten panels north of 3'd to be monitored.
42. WALNUT STREET (WEST SIDE) 11 1/4" lip at intersection of Walnut and 3'" to be M
3RD _ BROADWAY WEST monitored. X
1/4" lip at Dan Olson walk - monitor R
209 Walnut - remove/replace fwe panels south of
the walk (panels 3 - 7).
207 one panel at water service line needs to be
mudjacked.
Replaced spauled walk at the driveway north of the
law office (207).
45. PINE STREET (I.H. 25) WEST SIDE 11 Monitor the cracks in front of the alley between M
BROADWAY.3RD Flicker's and Primerica.
48. PINE STREET (T.H. 25) WEST SIDE 11 Monitor south pedestrian ramp at Town Centre. M
5ni _ ani
49. PINE STREET (T.H. 25) WEST SIDE 11 Monitor crack in walk at comer of ~ and Pine. M
Sni . 7ni
53. PINE STREET (I.H. 25) EAST SIDE 11 Monitor pedestrian ramp at the northeast quadrant M
1-94 BRIDGE - 7ni of 25 and 7th
54. PINE STREET (T.H. 25) EAST SIDE 11 Pedestrian ramp at the northeast quadrant of 25 M
7ni _ ani and ~ needs to be monitored.
56. PINE STREET (T.H. 25) EAST SIDE 11 Monitor 1" lip on the south side of the 1 ST Mortgage M
RR TRACKS - 4ni driveway.
CoIBETIIIWORDPROC'<'AUL D,ISIDIlWA!.K.INSPECI!DN.2003. WPD: 10130/2003
_ PAGE 7 OF 14-
ITEM PAGE REPAIRS ANDIOR ACTION
NO. SIDEWALK SECTION NO. MAINTENANCE ITEMS COD
62. CEDAR STREET (EAST SIDE) 12 1/4" lip at the south side of the driveway for the M
4ni - RR TRACKS apartments to be monitored.
Monitor Two panels settled XO" to 314" north of
apartment's driveway third and fourth panel.
13'" and 16'" panel north of apartment's driveway,
monitor cracked panel. .
21" panel north of apartment's driveway, monitor
1/4" lip.
63. CEDAR STREET (EAST SIDE) 12 Monitor 24 panels south of North approach in front M
RR TRACKS _ 6ni of Photo One/Sunlife Express. R
Monitor W' lip nine panels south of said approach.
Three panels north of said approach
remove/replace one panel.
67. 3RD STREET (SOUTH SIDE) 12 Four to Six panels east of US Bank approach need X
PINE (T.H. 25) - WALNUT to be replaced. They are cracked and broken up.
US Bank is adjoining property owner.
69. 3RD STREET (SOUTH SIDE) 12 Panel in front of 81 0 is cracked and needs repair. R
PINEWOOD - ELM Hazardous curb radius east of the building near the
bike rack.
70. PINEWOOD SCHOOL PROPERTY 12 Monitor cracks. M
3RD - BROADWAY
72. 4ni STREET (SOUTH SIDE) 12 118 4'" St E - monitor crack M
Pine (T.H. 25) - CEDAR Pedestrian ramp at SE comer of intersection of X
East 4'" St and Cedar needs to be removed and
replaced.
Monitor lip at west side of driveway for bank.
Monitor 5/8" lip at SE comer of 25 and 4'" St.
73. 4ni STREET (NORTH SIDE) 12 119 East 4'" St. 1" lip at walk from house - replace X
CEDAR - PINE (T.H. 25) one panel.
75. 7ni STREET (NORTH SIDE) 12 Monitor 18 panels spauling at the southeast comer M
CEDAR - PINE (T.H. 25) ofthe cemetery.
111. 6ni STREET (NORTH SIDE) 14 At intersection of Walnut and 6'" - Xcel damaged
WALNUT. PINE walk east of hydrant
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2003 REPORTS
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INSPECTION
SIDEWALK LOCATION DATE SIDEWALK CONDITION DESCRIPTION
1. BROADWAY EAST (SOUTH SIDE) 10/23 -10/28 - O.K.
WASHINGTON - HENNEPIN
2. BROADWAY EAST (SOUTH SIDE) 10/23 -10/28 - O.K.
HENNEPIN - RAMSEY
3. BROADWAY EAST (SOUTH SIDE) 1 0/23 -1 0/28 - O.K.
RAMSEY - WRIGHT
4. BROADWAY EAST (SOUTH SIDE) 10/23 -10/28 _ Monitor settlement seven panels west of Wright Street.
WRIGHT - NEW
5. BROADWAY EAST (SOUTH SIDE) 10/23 -10/28 - O.K.
NEW - PALM
6. BROADWAY EAST (SOUTH SIDE) 10/23 -10/28 _ Monitor lip six panels east of Red's.
PALM - CEDAR _ Monitor lip fourteen panels east of Red's.
_ Monitor lip sixth panel west of Palm.
7. BROADWAY EAST (SOUTH SIDE) 10/23 -10/28 - O.K.
CEDAR - PINE (TH. 25)
8. BROADWAY EAST (NORTH SIDE) 10/23 -10/28 - O.K.
PINE (TH. 25) - CEDAR
9. BROADWAY EAST (NORTH SIDE) 10/23 -10/28 - O.K.
CEDAR - PALM
10. BROADWAY EAST (NORTH SIDE) 10123-10/28 O.K.
PALM - NEW
11. BROADWAY WEST (SOUTH SIDE) 10/23 -10/28 _ 806 W. Broadway - monitor lip by driveway.
ELM - CHESTNUT
12. BROADWAY WEST (SOUTH SIDE) 1 0/23 -1 0/28 _ 906 W. Broadway - monitor crack by driveway.
CHESTNUT - PINEWOOD BK PATH
13. BROADWAY WEST (SOUTH SIDE) 10/23 -10/28 _ 726 W. Broadway - monitor lip east of house at new walk.
ELM - VINE -718 W. Broadway - monitor spauling by driveway.
14. BROADWAY WEST (SOUTH SIDE) 1 0/23 -1 0/28 _ 636 W. Broadway - monitor two settled panels.
VINE - MINNESOTA
15. BROADWAY WEST (SOUTH SIDE) 10/23 -10/28 - OK
MINNESOTA - MAPLE
16. BROADWAY WEST (SOUTH SIDE) 1 0/23 -1 0/28 _ 324 W. Broadway - monitor lip at east edge of driveway
MAPLE - LINN
17. BROADWAY WEST (SOUTH SIDE) 10/23 -10/28 _ Lip at east edge of the driveway at 324 W Broadway needs to be monitored.
LINN-LOCUST + Monitor 1/4M lip in front of 324 W. Broadway
_ Pedestrian ramp at Linn and Broadway at the southeast comer of the
intersection is in poor repair - replace under warranty?
18. BROADWAY WEST (SOUTH SIDE) 10/23 -10/28 _ In front of 228 W. Broadway - replace per warranty (bike tire tracks).
LOCUST - WALNUT ..
19. BROADWAY WEST (SOUTH SIDE) 10/23 -10/28 - O.K.
WALNUT - PINE (T.H. 25)
20. BROADWAY WEST (NORTH SIDE) 10123 -10/28 - OK
PINE (TH. 25) - WALNUT
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INSPECTION ~
SIDEWALK LOCATION DATE SIDEWALK CONDITION DESCRIPTION
21. BROADWAY WEST (NORTH SIDE) 10/23 -10/28 ,243 W. Broadway - large crack needs repair.
WALNUT - LOCUST
22. BROADWAY WEST (NORTH SIDE) 10/23 -'0/28 - Footprints in new walk east of linn Street - replace, under warranty?
LOCUST - LINN - Replace 3 - 5 spauled and broken panels by the front of the Post Office.
- Replace one panel with big holes near SW comer Metcalf, Larson, Muth.
- Monitor bad panels in front of Metcalf, Larson, Muth.
- Monitor cracks west of Metcalf, Larson, Muth.
23. BROADWAY WEST (NORTH SIDE) 10/23 -10/28 - Monitor spauled walk by Trinity Lutheran
LINN ~ MAPLE
24. BROADWAY WEST (NORTH SIDE) 1 0/23 -1 0/28 - Repair needed two panels east of Minnesota St, broken comer.?
MAPLE - MINNESOTA - 549 W. Broadway - monitor lip where new sidewalk meets old.
- Large holes need patching in front of 549 W. Broadway.
- Monitor cracked panels in front of 549 W. Broadway.
- 531 W. Broadway - monitor lip at new sidewalk, and monitor spauled panels.
- 519 W. Broadway- monitor holes at new walk and the 114" lip.
25. ELM STREET (WEST SIDE) 1 0/23 -1 0/28 - 549 W. Broadway - monitor cracked panels
GOLF COURSE ROAD - 3RD STREET - 549 W. Broadway - large holes need patching
26. ELM STREET (WEST SIDE) 10/23 -10/28 - OX
3RO_ BROADWAY WEST
27. MINNESOTA STREET (EAST SIDE) 10/23 -10/28 - Comer of Minnesota and 6'" - southeast comer damaged by Charter - have
6TIi - 7TIi (VACATED ROW) them fill.
- lip by hydrant to be monitored.
28. MINNESOTA STREET (EAST SIDE) 1 0/23 -1 0/28 - OX
7TIi (PLATTED) - 7TIi (AS PAVED)
29. MAPLE STREET (WEST SIDE) 10/23 -10/28 -OK
BROADWAY WEST _ 3RO
30. MAPLE STREET (WEST SIDE) 1 0/23 -1 0/28 - Monitor lip south of first driveway south of 3'd Street
3RD _ 4TIi
31. MAPLE STREET (WEST SIDE) 10/23 -10/28 - Replace broken walk at tracks - replace two panels.
4ll-1_ RR TRACKS
32. MAPLE STREET (WEST SIDE) 10/23 -10/28 - Replace broken walk at tracks - replace one panel.
RR TRACKS _ 6ll-1
33. LOCUST STREET (EAST SIDE) 1 0/23 -1 0/28 - Monitor crack fifteen panels north of Broadway.
BROADWAY WEST - MID BLOCK
34. LOCUST STREET (WEST SIDE) 10/23 -10/28 - Monitor crack flfleen panels north of Broadway.
MID BLOCK NORTH OF BROADWAY
- BROADWAY WEST
35. WALNUT STREET (EAST SIDE) 1 0/23 -1 0/28 - OX
7ll-1_ 6ll-1
36. WALNUT STREET (EAST SIDE) 10/23 -10/28 - OK
5ll-1 - RR TRACKS
37. WALNUT STREET (EAST SIDE) 10/23 -10/28 - OX
RR TRACKS - 4ll-1 (PAST LIBRARY)
38. WALNUT STREET (EAST SIDE) 1 0/23 -1 0/28 - Monitor lip half way to Snyder from 3'd Street
3RD _ 4TIi - Monitor lip caused by tree root at intersection of 4th and Walnut
39. WALNUT STREET (EAST SIDE) 10/23 -10/28 - Monitor crack at the southwest comer of the vacated building north of carpet
BROADWAY W. - COMMUTER LOT shop.
- Monitor hole in l' strip of concrete at Monticello Carpet
C'IIlETInWORDPROC\PAUL D.\SUJEWALK-INSPECIION.2003.WPO: J 0/30/2003
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INSPECTION
SIDEWALK LOCATION DATE SIDEWALK CONDITION DESCRIPTION
40. WALNUT STREET (WEST SIDE) 10/23 -10/28 _ Patch work at Jade Patrick has broken out, repairs are needed.
RIVER - BROADWAY _ 1" lip at top of steps from River street to south - repair needed - remove
replace one panel.
41. WALNUT STREET (EAST SIDE) 1 0/23 -1 0/28 _ Monitor cracks near Dino's Deli south west corner (caulk?).
BROADWAY WEST _ 3RD _ Y.," lip seven panels north of Dino's driveway to be monitored.
_ Y.," lip ten panels north of 3'd to be monitored.
42. WALNUT STREET (WEST SIDE) 10/23 -10/28 _ 1/4" lip at intersection of Walnut and 30l to be monitored.
3RD _ BROADWAY WEST _ 1/4" lip at Dan Olson walk - monitor
_ 209 Walnut _ remove/replace five panels south of the walk (panels 3 - 7).
_ 207 one panel at water service line needs to be mudjacked.
_ Replaced spauled walk at the driveway north of the law office (207).
43. PINE STREET (TH.25) WEST SIDE 1 0/23 - 1 0/28 - OK
RIVER BRIDGE - RIVER STREET
44. PINE STREET (T.H. 25) WEST SIDE 10/23 -10/28 - OK
RIVER - BROADWAY
45. PINE STREET (T.H. 25) WEST SIDE 1 0/23 -1 0/28 _ Monitor the cracks in front of the alley between Flicker's and Primerica.
BROADWAY - 3RD
46. PINE STREET (TH. 25) WEST SIDE 10/23 -10/28 - OK
3RD _ 4TH
47. PINE STREET (T.H. 25) WEST SIDE 10/23 -10/28 - OK
4_5TH
48. PINE STREET (T.H. 25) WEST SIDE 10/23 -10/28 _ Monitor south pedestrian ramp at Town Centre.
5TH _ 6TH
49. PINE STREET (TH. 25) WEST SIDE 10/23 -10/28 _ Monitor crack in walk at comer of 7'" and Pine.
6Tll _ 7Tll
50. PINE STREET (T.H. 25) WEST SIDE 10/23 -10/28 . OK
7Tll. 1-94 BRIDGE
51. PINE STREET (T.H. 25) WEST SIDE 10/23 -10/28 - OK
1-94 BRIDGE - OAKWOOD DRIVE
52. PINE STREET (T.H. 25) EAST SIDE 10/23 -10/28 - OK
OAKWOOD DRIVE. 1-94 BRIDGE
53. PINE STREET (T.H. 25) EAST SIDE 10/23 -10/28 . Monitor pedestrian ramp at the northeast quadrant of 25 and 7th
1-94 BRIDGE - 7Tll
54. PINE STREET (T.H. 25) EAST SIDE 10/23 -10/28 _ Pedestrian ramp at the northeast quadrant of 25 and 7'" needs to be
7Tll _ 6Tll monitored.
55. PINE STREET (T.H. 25) EAST SIDE 10/23 -10/28 . OK
6Tll - RR TRACKS
56. PINE STREET (T.H. 25) EAST SIDE 1 0/23 -1 0/28 _ Monitor 1" lip on the south side ofthe 1ST Mortgage driveway.
RR TRACKS - 4Tll
57. PINE STREET (T.H. 25) EAST SIDE 10/23 -10/28 - OK
4Tll _ 3RD
58. PINE STREET (TH. 25) EAST SIDE 1 0/23 -1 0/28 - OX
3RD _ BROADWAY
-c-
59. PINE STREET (TH. 25) EAST SIDE 10/23 -10/28 - OK
BROADWAY - RIVER
60. CEDAR STREET (WEST SIDE) 10/23 -10/28 - OK
BROADWAY E. - 3RD
-PAGE 11 OF 14-
C,\B=WORDPROCIPAUL O.\SIDIlWALK.INSPECIlON-200l. wroo 1013012003
INSPECTION ~
SIDEWALK lOCATION DATE SIDEWALK CONDITION DESCRIPTION
61- CEDAR STREET (WEST SIDE) 10/23 -10/28 - OK
3RD _ 4TH
62. CEDAR STREET (EAST SIDE) 1 0123 .1 0128 - 114" lip at the south side of the driveway for the apartments to be monitored.
4TH - RR TRACKS - Monitor Two panels settled %" to 3/4" north of apartment's driveway third and
fourth panel.
- 13111 and 16'h panel north of apartment's driveway, monitor cracked panel.
. 21" panel north of apartment's driveway. monitor 1/4" lip.
63. CEDAR STREET (EAST SIDE) 1 0/23 -1 0/28 - Monitor 24 panels south of North approach in front of Photo OnelSunlife
RR TRACKS _ 6TH Express.
- Monitor y," lip nine panels south of said approach.
- Three panels north of said approach remove/replace one panel.
64. CEDAR STREET (EAST SIDE) 1 0/23 -1 0/28 - OX
6TH _ 7TH
65. 3RD STREET (SOUTH SIDE) 10/23 -10/28 - OX
PINE (T.H. 25) - CEDAR
66. 3RD STREET (NORTH SIDE) 1 0/23 -1 0/28 -O.K.
CEDAR - PINE (T. H. 25)
67. 3RD STREET (SOUTH SIDE) 10/23 -10/28 - Four to Six panels east of approach need to be replaced. They are cracked
PINE (T.H. 25) - WALNUT and broken up. US Bank is adjoining property owner.
68. 3RD STREET (NORTH SIDE) 10123 -10/28 -O.K.
WALNUT - PINE (T.H. 25)
69. 3RD STREET (SOUTH SIDE) 10/23 -10/28 - Panel in front of 810 is cracked and needs repair.
PINEWOOD - ELM - Hazardous curb radius east of the building near the bike rack.
70. PINEWOOD SCHOOL PROPERTY 10/23 -10/28 - Monitor cracks. .
3RD - BROADWAY
71. 4TH STREET (NORTH SIDE) 1 0/23 -1 0/28 - OX
WALNUT - PINE (T.H. 25)
72. 4"IH STREET (SOUTH SIDE) 1 0/23 ~ 10/28 - 118 4th St E - monitor crack
Pine (T.H. 25) - CEDAR - Pedestrian ramp at SE comer of intersection of East 4111 St and Cedar needs
to be removed and replaced.
- Monitor lip at west side of driveway for bank.
. Monitor 5/8" lip at SE comer of 25 and 4th St.
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73. 4"IH STREET (NORTH SIDE) 10/23 -10/28 - 119 4111 St. 1" lip at walk from house - replace one panel.
CEDAR - PINE (T.H. 25)
74. 6"IH STREET (NORTH SIDE) 10123 -10/28 - OX
MAPLE - MINNESOTA
75. 7"IH STREET (NORTH SIDE) 1 0/23 .1 0/28 - Monitor 18 panels. spauling at the southeast corner of the cemetery.
CEDAR - PINE (T.H. 25)
76. 7TH STREET (NORTH SIDE) 10/23 -10/28 - OK
PINE (T.H. 25) - WALNUT
n 7"IH STREET (SOUTH SIDE) 10/23 -10/28 - OK
E. KMART DRIVE - WALNUT
78. 7"IH STREET (SOUTH SIDE) 1 0123 -1 0/28 - OX
CENTER KMART DRIVE - LOCUST
79. RIVER STREET E. (NORTH SIDE) 10/23 -10/28 - OX
RAMSEY - WRIGHT
80. HART BOULEVARD (SOUTH SIDE) 1 0/23 -1 0/28 - OX --
CR. 39 EAST - PLAT LINE
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INSPECTION
SIDEWALK LOCATION DATE SIDEWALK CONDITION DESCRIPTION
81. HART BOULEVARD (SOUTH SIDE) 10/23 -10/28 -OK
PLAT LINE - MILL RUN RD
82. HART BOULEVARD (SOUTH SIDE) 1 0/23 -10/28 -OK
MILL RUN RD - CR. 75
83. COUNTRY AVENUE (WEST SIDE) 10/23 -10/28 -OK
SCHOOL BLVD - FIELDCREST CIR
84. COUNTRY AVENUE (WEST SIDE) 1 0/23 -1 0/28 -OK
FIELDCREST CIR - FIELDCREST CT
85. COUNTRY AVENUE (WEST SIDE) 10/23 -10/28 - O.K.
FIELDCREST CIR - PLAT LINE
86. FARMSTEAD AVENUE (EAST SIDE) 1 0/23 ~ 10/28 -OK
SCHOOL BLVD - PEBBLEBROOK DR
87. FARMSTEAD AVENUE (EAST SIDE) 10/23 -10/28 -OK
PEBBLEBROOK DR - PLAT LINE
88. FARMSTEAD AVENUE (EAST SIDE) 10/23 - 10/28 ~OK
PLAT LINE - FALLON AVE
89. WILDWOOD BLVD (EAST SIDE) 10/23 -10/28 -OK
JASON (CR. 18) - TROY MARQ. OR_
90. TROY MARQUETTE DR (WEST SIDE) 10/23 -10/28 . OX
WILDWOOD WAY - BAKKEN ST
91. BAKKEN STREET (NORTH SIDE) 10123 -10/28 -O.K.
TROY MARQUETTE DR - DEER ST
92. BAKKEN STREET (NORTH SIDE) 10123-10128 -OK
DEER ST - BEAR ST
93. INNSBROOK DRIVE (SOUTH SIDE) 1 0/23 -1 0/28 - OX
CHELSEA RD - PARK PLACE DR
94. PARK PLACE DRIVE (WEST SIDE) 10123 -10/28 -OK
CHELSEA RD - BRENTWOOD CIR
95. PARK PLACE DRIVE (WEST SIDE) 10/23 -10/28 + OX
BRENTWOOD CIR - SOMERSET LN
96. PARK PLACE DRIVE (WEST SIDE) 10/23 -10/28 - OX
SOMERSET LN - INNSBROOK DR
97_ PARK PLACE DRIVE (WEST SIDE) 10/23 -10/28 - OX
INNSBROOK OR - SAVANNAH AVE
98. PARK PLACE DRIVE (WEST SIDE) 1 0/23 -1 0/28 - OX
SAVANNAH AVE - WINDEMERE CT
99. PARK PLACE DRIVE (WEST SIDE) 10/23 -10/28 . OX
WINDEMERE CT - PLAT LINE
100. CHELSEA ROAD (SOUTH SIDE) 10/23 -10/28 - OX
T.H. 25 ~ SANDBERG RD
101. WALNUT STREET (EAST SIDE) 10/23 -10/28 - OX
RIVER - FRONT
102. WALNUT STREET (WEST SIDE) 1 0/23 -1 0/28 -OK
5'" - 6'"
.
.
C:\BEllI\WURlJPR()C\P Aut D.\S.IDI.:."'W Al..K-INS.J:"hCTION-200:.,. WPD: 1 O/~~O/2003
-PAGE 13 OF 14-
INSPECTION
SIDEWALK LOCATION DATE SIDEWALK CONDITION DESCRIPTION
103. WALNUT STREET (WEST SIDE) 10/23 -10/28 -O.K.
6TH - SOUTH TO MARQUETTE BANK
PROPERTY LINE
104. 6TH STREET (SOUTH SIDE) 1 0/23 -1 0/28 . OX
WALNUT - WEST TO MARQUETTE
BANK PROPERTY LINE
105. 6TH STREET (NORTH SIDE) 10/23 -10/28 - OX
WALNUT - FIRE STATION
106. LOCUST STREET (EAST SIDE) 1 0/23 -1 0/28 -O.K.
6TH - NORTH SIDE OF COMMUNITY
CENTER
107. WASHINGTON STREET (EAST SIDE) 10/23 -10/28 - OX
7TH _ 5TH
108. WASHINGTON STREET (EAST SIDE) 10/23 -10/28 -O.K.
5TH _ 4TH
109. WASHINGTON STREET (EAST SIDE) 1 0/23 -1 0/28 - OX
4TH _ 3RD
110. WASHINGTON STREET (EAST SIDE) 10/23 -10/28 -OX
3RD - BROADWAY
111. 6TH STREET (NORTH SIDE) 1 0/23 - 1 0/28 - At intersection of Walnut and 6th - Xcel damaged walk east of hydrant
WALNUT - PINE
.
.
C,\ffiml\WOl\DPROCll'AUL D. ISIDEWALK.INSPECTlON.2003. WPD, 1013012003
-PAGE 140F 14-
.
.
.
Counci I Agenda - 11/24/2003
SF.
Consideration of Maintenance Aereement with Wright County for that portion of
County Road J 17 (Edmonson Avenue NE) lyine south ofthe city limits to 85th Avenue.
(J.S.)
A. REFERENCE AND BACKGROUND:
As discussed at a previous council meeting, the City of Monticello has accepted a turn back from
W right County of that portion of County Road 117 in the city limits. This goes all the way down
to the southern edge of Featherstone on County Road 117 and to the KMOM radio station on the
other side. The county is paying us an amount of$85,000 per mile for the turnback and will include
a maintenance agreement for two years for that portion of County Road 117 in the city limits.
However, since it would be simpler for the county to stop at 85th Avenue with their snow and ice
removal, they have requested that we take care ofthe ice removal in that portion of County Road 117
outside the city limits north of 85th.
Wayne Finglayson, the Wright County Highway Engineer, is preparing a document which will serve
as the maintenance agreement for this section of County Road 117 outside the city limits. It is
expected to be delivered on Monday in time for the council meeting, and will pay the city an amount
equal per mile to the average of the last three years' cost per mile for the county for maintaining
similar roads.
B.
ALTERNATIVE ACTIONS:
I. The first alternative is to approve a maintenance agreement with Wright County for that
portion of County Road 117 outside the city limits south to 85th A venue.
2. The second alternative would be not to approve the maintenance agreement for that portion
of County Road 117 outside the city limits to 85th Avenue.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator and Public Works Director that the City Council
authorize and approve the maintenance agreement with Wright County as outlined in alternative # 1.
D. SUPPORTING DATA:
None. The document should be delivered to the city council prior to the meeting Monday evening.
._............-,~.......,--......
.
.
.
5G. Approve Chanl!e Order No.1 for the Gillard Avenue Trail Improvement Proiect
(City of Monticello Proiect No. 200t-tOC (WSB)
A. REFERENCE AND BACKGROUND:
As a part of the Gillard Avenue project, a drainage concern was discovered with the south
end property owner. In an effort to address their concern, some ditch clearing was
completed with the trail construction project. This change order, in the amount of
$857.90, includes the grading and restoration of the ditch area.
B. ALTERNATIVE ACTIONS:
I. Approve Change Order No.1 in the amount of$857.90 for Sunram Construction,
Inc.
c. STAFF RECOMMENDATION:
It is the recommendation orthe City Engineer that Change Order No. I in the amount of
$857.90 be approved for payment.
D. SUPPORTING DATA:
1.
2.
Copy of Change Order No. I
Letter from WSR & Associates, Inc.
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16:35
WSB & FlSSOC 1 ATES INC.
76328771721
P.02/08
November 20. 2003
Mr. Rick Wolfsteller. City Administrator
City of Monticello
50S Walnut Street, Suite 1
Monticello, MN 55362
Attn: Dawn Grossinger, Deputy City Clerk
Re: Change Order No. 1
Gillard Avenue Trail Improvements and Appurtenant Work
City of Monticello Project No. 2001-10C
WSB Project No. 1338..02
Dear Mr. Wolfsteller:
Please find enclosed Change Order No.1 (in triplicate) for the above-referenced project for
your review and approval. The increase to the original contract amount is $857.90.
resulting in a new contract total of 561,035.90. This change order amount will be included
with the next construction pay voucher processed. We hereby recommend that the City of
Monticello approve Change Order No. 1 for Sunram Construction, Inc.
If you have any questions regarding [he above, please do not hesitate to contact me at (763)
287-7190.
Sincerely,
WSB & Associates, Inc.
~1s~fr
City Engineer
Enclosures
cc: Sunram Construction, Inc.
5Cs,
sb
Minneapolis. St. Cloud. Equal Opportunity Employer ,^WPWVNJJU/1'C} , ureo._
NOU-20-21211213 16:35
WSB & ASSOC I ATES I NC.
763287717121 P.03/08
GILLARD AVENUE TRAIl. JUPROVEUI!NTS
AND APPURTENANT WORK
an OF MON11CELLO PROJECT NO. 2001-1OC
WSB PROJECT NO. 1138002
OWNER:
CONTRACTOR:
CITY OF MONTICELLO
505 WALNUT aTRDT, SUI'1'IE 1
MONTICELLO. UN S5382
IUNRAII CONlTRUcnON, INe.
ana 7ITM AVINUE NORTH
CORCORAN,UN ~
YOU ARE DIRECTED TO MAKE niE FOu.oWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION:
CONTRACT QUANTmES ARE MODIAED AS SHOWN ON THE ATTACHED DETAIL..
IT IS UNDERSTOOD THAT THIS CHANGE ORDER INClUDES All ADDITIONAL COSTS ANO TIME EXTENSIONS WHICH ARE IN ANY WAY. SHAPE, OR
FORM ASSOcIATED WITH THE WORK El.EMENTS OESCRIBED ABOVE.
CHANGE IN CONTRAcT PRICE:
CHANGE IN CONTRACT nME:
OFlIGINAL CONTRACT PRICE:
PREVIOUS CHANGE ORDERS: N1A
CONTRACT PRICE PRIOR TO THIS CHANGE OAOEA:
NET INCREASE OF THIS CHANGE ORDER:
CONTRACT PRICE WITH AU. APPROVED CHANGE ORDERS:
$60,'78.00 ORIGINAL CONTRACT TIME:
$0.00 NET CHANGE FROM PREVIOuS CHANGE ORDERS:
S60,178.oo CONTRACT TIME PAlOR TO nilS CHANGE ORDER:
$857.90 NET INCREASE OF CHANGE ORDER:
$61,035.90 CONTRACT TIME WITH APPROVED CHANGE ORDERS:
9/1512002
NONE .
&/1612OQ2
NONE
911 SI2OCl2
RECOMMENDED BY:
APPROVED BY:
BRET A. WEISS. P.!., PROJECT MANAGER
CONTRACTOR SIGNATURE
WSB & ASSOCIATES, INC.
ENGINEER
SUNRAM CONSTRUCTION, INC.
CONTRACTOR
APPROVED BY:
CITY ENGINEER
CITY ADMINISTRATOR
CATE
DATE
.
5G,
1'.1WI'WIM'~1~'
.
.
.
NDU-20-2003 16:35
WSB & ASSOCIATES INC.
7632877170 P.04/08
GILLARD AVENUE TRAIL IMPROVEMENTS
AND APPURTINANT WORK
CITY OF UONT1C1U.O PRWECT NO. 2001.1OC
NOVEMBER ,a. ZOOS
waa PROJECT NO. 1331-02
ADDED ITEMS
ttam No. Description
Dty
Unit
Pr1ce
Extendect Amount
'8
WOAK IN DITCH DRAINING BACK-UP WATER
WMP SUM
$857.80
$857.90
TOTAL INCREASE CHANGE ORDER NO.1
TOTAL ADJUSTMENT TO ORIGINAL CONTRACT AMOUNT
S857 .90
$857.90
5<:0
~~,~IC01DfU/1
.
.
.
5H. Consideration of Approvine: Final Payment to Sunram Construction, Inc. for the
Gillard Avenue Trail Improvement Proiect (Citv of Monticello Proiect No. 2001-
IOe (WSB)
A. REFERENe~: AND BACKGROUND:
The Gillard ^ venue Trail Project was completed to provide a location for pedestrians
along the existing rural street. The project is now complete and final payment can be
made to Sunram Construction in the amount 01'$3,667.44 suhject to receipt of the final
paperwork including:
.
Satisf~lctory showing that the contractor has complied with the provisions of
Minnesota Statutes 290.92 requiring withholding state income tax.
.
Evidence in the form of an affidavit that all claims against the contractor by
reasons of the contract have been fully paid or satisfactorily secured.
.
Consent of Surety to Final Payment certification from the contractor's surety.
.
Two-year maintenance hond.
B. ALTERNATIVE ACTIONS:
1.
Authorize final payment in the amount of $3,667.44 to Sunram Construction, Inc.
for the improvements to the Gillard Avenue Trail, City ProjectNo. 2001-1 OC
subject to receipt of the final paperwork noted in Item A above.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Engineer and City Administrator that the final
payment be authorized and that the improvement be accepted by the City.
D. SUPPORTING DATA:
1. Copy of Construction Pay Voucher No.3 (Final)
2. Letter from WSB & Associates, Inc.
(':',f)()( 'f //1./(,. /l,j),-lW,V.I,( ;/uJ't/.()( 'r/I..\'...jl/{'mjl\//1-103 ,..,11 Jlml /J,'r.wnda Ih.:m.lhil'
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16:35
763287717121
P.I2I5/1218
WSB & ASSOCIATES INC.
November 20, 2003
Honorable Mayor and City Council
City of Monticello
505 Walnut Street. Suite 1
Monticello,MN 55362
Re: Construction Pay Voucher No.3 (Final)
Gillard Avenue Trail Improvements and Appurtenant Work
City of Monticello Project No. 200 1.lOC
WSB Project No. 1338-02
Dear Mayor and Council Members:
Please find enclosed me final ConstIUCtion Pay Voucher for the above--referenced project
in 'dle amount of $3.667.44. We recommend final payment subject to receipt of the
following items:
1. Satisfactory showing that the contractor has complied with the provisions of
Minnesota Statutes 290.92 requiring withholding state income taX.
2. Evidence in the form of an affidavit that all claims against the contractor by reasons
of the contract have been fully paid or satisfactorily secured.
3. Consent of Surety to Final Payment certification from the contractor's surety.
4. Two-year maintenance bond.
Please make payment in this amount to Sunram ConstrUction, Inc. at your earliest
con venience.
Sincerely.
WSB & AsSOCUlUS, Inc.
pP /I. ~
Bret A. Weiss, P.E.
City Engineer
Enclosures
ec: Rick W olfsteIler. City of Monticello
1= Sunram, Sunram Construction, Inc.
5 lJ
f!\WPWllNJJUJ7w 1 j!fl'" C'QI_
Minnnpolis . St. Cloud . Equal OppOrl1lnity Employer
NDV-20-2003 16:36
WSB & ASSOCIATES INC.
7632877170 P. 06/08
.
Owner. C~ofMon~ Date: N~ber18 2003
For Period: 10/112002 to 1113012002 Reauest No: 3 AND FINAL
Contractor: Sunram Con.structlon
.
",-.-
PAY VOUCHER
GILLARD AVENUE TRAIL IMPROVeMENTS AND APPURTENANT WORK
CITY OF MONTIOELLO PROJECT NO. 2oo1.10C
WSB PROJECT NO.1 SSM)2
SUMMARY
1 Original Contrad Amount $ 60,178.00
2 Change Order. Addition $ 857 .90
3 Change Order - Deduction S 0.00
4 Rev'1S8d ContraCt Amount S 61,035.90
5 Value Completed to Date S 54,388.74
e Material on Hand $ 0.00
7 Amount e.med $ 54,388.74
8 Less Retainage 0% $ 0.00
9 Subtotal $ 54.388.74
10 Less Amount Paii Prwiously $ 50,721.30
11 AMOUNT OUE THIS PAY VOUCHER NO. S AND FINAL $ 3.667,44 .
Recommendecl for Approval by.
WSB & A.soclates, Inc,
Conetruction Observer
Project ManagerlEngineer
ApprcMKI by Contractor.
SUNRAM CONSTRUCTION
Approved by Owner.
CITY OF MONTICELLO
Specft;Id Contract Completion Da1e:
September 15. 2002
Date:
.
5tt
.... ,
~.- --......A........r v....................
NOU-20-2003 16: 36
WSB & ASSOCIRTES INC.
7632877170
P.07/00
rill' .V'IIIW'" ,... .. ,. ...-."
GUlard Av.... Tr.g Imp~" .nd AppUl1ilMflt Work
City of Monllcello ProIecl No. 2001.'OC
WSB Pral8Ct No. 1338-02
NoyentMlr 18. 2003
m ! ! Canhct Untl Currwnl OIMndty I Anmunt
I i to D.. I
I It1Nn D.-rIptlan I Unit Qu.ln~lY ! PrIce Quantity to Dlto
No. .......... No, I
! ! I ;
, 2021.50' I MOBLlZATION I LUMP SUM 1 I $3,000.00 0 ---2.l~~
I Ra.ovECURB AND GUTTER I ,
2 2104,scn I UHT 25 I $10.00 0 251 $250.00
s 210U03 jF\EMOVE FlBJ)sTONE RIP RAP , SOFT 520 I $2.00 0 ..xlI saOO.oo
. 2104.$2.S !SALVACaEAND INSTALL SIGN I EACH s , $100.00 0 a! $300.00
I
5 2105.501 ICOMMON EXCAVAl1C)N (PI j CUYD 135 $17.30 0 1351 $2,403.00
I 2105.521 ,G.;;L<\NUl.AFl BORROW (LV) , CUYD 300 $11.00 0 32.31 15.181.00
I
.. \TC)PSOLBoRAOW (LV) --. -- Sl11
7 2105.525 I CUYD 200 $12.00 0 $4,332.00
. 2211.501 IAGGREGATE BASE ClASS $ MOO I TON 405 I $14.00 10 378: $5,282.00
fI z.uo.sol I~E., WEARNG OOURSI!! MDCTUAE I TON 125 I $72.20 0 115.521 ",340.54
10 2411.503 lCONCRETI! RETAJI,ING WALL ; ...IN FT 1050 , $18.00 0 7071 $11,433.00
!
11 2501,S'S IEXTEND 12' CM CULVERT ! eACH .___~___~~.oo 0 1 i $500,00
_~__'iII."'.'_'
12 2504.002 :AO.IUST GATE VALVE'" BOX : EACH 4 $250.00 0 4\ $1.000.00
13 2631.50' iCONCRETE CUM... GUTTER DESIGN 811. I Ltl FT 2S I $25.00 0 251 $625.00
14 2531.802 ! PEDESTRIAN CURe RAMP I !ACt'! 1 hOO.CO 0 11 ISOO.OO
15 2540.602 iSALV,6.GE AND REINSTALL tAAD..8OX 1 EACH 3 ! $75.00 0 'I $225.00
'6 ~~i: li~:GO:;:-w~.--_'. .--+~i~.~~ 1 I $500.00 0 ___~__ $500.00
.._.~"'.,..'t"""'__.,,___ ----.
11 2800 i $3.15 0 22.&2: $7,OeUO
Total GILLARD TRAIL CONSTRUCnoN 1630630.14
18
,CHANG~ ORpeA NO.1
Ni;W--two~ DITCH DAAlNtlCl eACK.UPWATEFI
To'" CHANGE O"D~ NO. 1
i
._-'--;j--ii57".iO
sm .10
GiRAND TOTAL
$54....74
.
51A
.... 2
I<lIIIII'MM~...,..,\I"""'Mo'N."""
NOU-20-2003 16:36
WSB & ASSOC I ATES I NC.
7632877170 P.08/08
PROJECT PAYMENT STATUS
OWNER: CITY OF MONTiCELLO
erN OF MONi'ICELLO PROJECT NO. 2001 ~ 1 OC
WSB ~ROJECT NO. 1338-02
CONTRACTOR: SUNRAM CONSTRUCTION
CHANGE ORDERS
No. Date Description Amount
1 11/18/2003 Additional contract quantltiN. $857.90
Total Oha. Ord.... $857.90
PAYMENT SUMMARY
No. From To Payment RGtIIINlge ComDI.ted
1 08119/2002 08131/02 $30 996.60 $1 631.40 $32,828.00
2 09/0112002 09130/02 $19,724.70 $2.669.54 553,390,84
3 AND FINAL 1 % 1/2002 1 1130/02 $3 667.44 $0.00 554.388.74
Material on Hand
Total Payment to Date $54 388.74 Oriainal Contract $60178.00
A8Uiinage Pay No. 3 AND FINAL $0.00 Chan(Je Orders S857.90
Total Amount Earned $54,366.74 Revised Contract $61 035.90
SL1
. Tl9' II'~--'~""'."___.
TOTAL P.08
.
.
.
.
.
..
51
Consideration of Approvim! Final Payment to Schluender Construction, Inc. for the
Front Street Reconstruction Proiect (City of Monticello Proiect No. 2001-06C
(WSB)
A. REFERENCE AND BACKGROlJND:
The Front Street Reconstruction Project was completed to accommodate the 1 lans Hagen
townhome project initiated by the liRA. This project provided sanitary sewer,
watermain, storm sewer, and street construction along Front Street. The original contract
amount was $197,987.80. Two change orders totaling $13,823.50 were approved
increasing the total contract amount to $211,811.30. The as constructed total is
$193,148.03. All work is now complete. We would recommend final payment to
Schluender Construction, Inc. subject to receipt of the following items:
. Satisfactory showing that the contractor has complied with the provisions of
Minnesota Statutes 290.92 requiring withholding state income tax.
. Evidence in the form of an affidavit that all claims against the contractor by
reasons of the contract have been fully paid or satisfactorily secured.
. Consent of Surety to final Payment certification from the contractor's surety.
· Two-year maintenance bond.
B.
ALTERNATIVE ACTIONS:
1. Authorize final payment in the amount of $12,046.65 to Schluellder Construction,
Inc. for the improvements to front Street, City Project No. 2001-06C subject to
receipt of the items noted in Item A above. The two-year warranty period will
commence as of November 24, 2003.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Engineer and City Administrator that the final
payment be authorized and that the improvement be accepted by the City.
D. SlJPPORTING DATA:
1. Copy of Construction Pay Voucher No.3 (Final)
2. Letter from WSB & Associates, Inc.
(':\/)()( 'UA1F--/\J)ilWN-/.( dU)',/.()( '..4/..\'--/\/i.'11I/,'I,} J 2.1031-111 jiml AgeI1dO/li.'m.do/.."
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WSB & ASSOCIATES INC.
7632877170 P.02/07
November 20, 2003
Honorable Mayor and City Council
City of Monticello
505 Walnut Street, Suite 1
~nticello,~ 55362
Re: Construction Pay Voucher No.3 (Final)
Front Street Reconstruction Project and Appurtenant Improvements
City of Monticello Project No. 2001-06C
WSB Project No. 1160-46
Dear Mayor and Council Members:
Please find enclosed the final ConstIUction Pay Voucher No.3 for the above-referenced
project in the amount of $12,046.65. We recommend final payment subject to receipt of
the following items:
1. Satisfactory showing that the contractor has complied with the provisions of
Minnesota Statutes 290.92 requiring withholdina state income tax.
2. Evidence in the fonn of an affidavit that all claims against the contractor by reasons
of the contract have been fully paid or satisfactorily secured.
3. Consent of Surety to Final Payment certification from the contractor's surety.
4. Two-.year maintenance bond.
Please make payment in this amount to Schluender Construction, Inc. at your earliest
convenience.
Sincerely,
WSB & AssociatesJ Inc.
~~~':!~~
City Engineer
Enclosures
cc: Rick Wolfsteller, City of Monticello
Schluender Construction, Inc.
5j:.
Minneapolis. St. Cloud. Equal Opportunity Employer
T.'\WI'WJM/ I~ 4ft/ //rc&.<lK
.
.
.
NOU-20-2003 12:31
WSB & ASSOCIATES INC.
7632877170 P.03/07
.Aa O~or. Q
.fill For Pnd:
of MCI"lI'=lIa
1 I' I2ClQS \0 1 , " 912003
CoNIN
PAY VOUCHER
FRONT STREET
STRiET AeCON$TA~. UTIUTlES. AND .lPPURTiNANT WAoVEMENTS
QlTV OF MON't1CiU.O PAOJ!CT NQ, 2Q01..()1C;
ws. PPlOJECT NO. "10046 .
.~
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6UMMAAY
1. Orblnal Q;ntrKt MD1a1t
2 Chqa O~Il" Addiian
a C/wrlg. O:d,r. 0Id_"
" RwiIId Oonlnlli! AmOiIII
5 value CGmpllUd U) DIll
. MIlaNI on Harlcl
7 Arno&d lamed
8 L.-5 __..... 0%
9 $~W
1D IMI A/'IloUIIIIII* ,_~
" AMOUNT DUe THIS It"VVOUCHIJIt NO.
Reoo~ 'vr Appfawl by.
waR" _w__.1nc.
'!
$
',",187.80
l
S
13.~a
.,~
211.BH.8D
11$.1040.0$
0.00
188.1!IJ~
0.00
'".1411.09
1Bl"OU8
12t946.66
3 ANO FINAL
$
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NOU-20-2003 12:31 WSB & RSSOCIRTES INC.
FrOnt Snet. S!nMlt Aeconatruolion. UtlUtl... IInd
App"nenant Improvemona
City of Mcmlloello Project No. 2001.Q8C
Wi; ProJeet No. 111004l
7632877170
P.04/07
November ,2D. 2003
-= Canb'~t Unit Current Quanllcy Amount
MlIwllll No. Iblnl DuarlDdon Unit auenmv Prico QUllnlllY to Data !o Dete
SCHEDULE A. SURFACE IMPROVEMENTS
1 2021.501 MOBLIZATJON LUMP SUM 1 $8,000.00 0 1 $8,000.00
2 2101.502 CLEAAING TRE&: 11 $250.00 0 15 0,750.00
S 2101.507 GRUBBING TREE 18 $100.00 0 16 51.600.00
.4 2104.501 REMOVE WATER MAIN LIN FT 680 $5.00 0 440 $2,200.00
5 210.4.501 REMOVE SEWER PIPE (STORM) UN FT 96 $10.00 0 98 $;80.00
l'l 2104.so1 REMOVE SEWER PIPE (SANITARY) LIII FT 40S $7.00 0 ~5 $2.695.00
7 2104.so1 FlEMOVE CURB AND GUTTEFI LIN lIT 950 $2.00 0 890 $1,780.00
8 2104.501 FlEMOVE SANrrAAV SERVICE PIPE LIN FT 2 $7SO.oo 0 2 $1,500.00
9 2104.503 REMOVE CONCFlETe PAVEMENT SQFT 655 $0.75 0 423 $917.25
10 2104.505 REMOVE BITUMINOUS PAVEME/IIT SQYD 1350 S2.S0 0 1358 $3,385.00
11 2104.500 RE;MOVE; CATCH BASIN EACH 4 $50.00 0 3 $150.00
12 2104.809 REMOVE GATIi VALVI EACH 1 $200.00 0 0 $0.00
13 2104.5Oi REMOVE MANHOLE (SANrrARVl EACH 1 $400.00 0 0 $0.00
14 2104.5Oi Fll:MOVE WATER SERVICE AND CURB BOX EACH 2 $100.00 0 S $SOD.OO
15 2104.5Oi REMOVE HYDRANT ASSEMBL V EACH 2 $250.00 0 2 $500.00
18 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH) Lt4 FT 75 $8.00 0 20 $ll10.00
17 210<l.513 SAWING BITUMINOUS PAVEMENT (FULL DiPTH) LIN!IT 200 $5.00 0 107 $'8S,OO
18 2105.501 COMMON EXCAVATION (P) CUYO 475 $8.50 0 310 $2,015.00
'8 210!l.507 SUiG~E EXCAVATION CUYO 2SSO $3.50 0 1 :J06 $4,571.00
20 2105.522 SELECT GRANULAR BORROW (LV) cuve 2350 $If .50 0 1578 $10,257.00
;Z1 :2211.501 AGGREGATE eASE OLASS 5 MOD TON 515 $1.00 0 488 $4,482.00
22 2331.521 lARE:CiULAA WDTH IIAVING seYD eo $28.00 0 108 $3.052.00
23 2340.508 TYPE 41 WEA~ING COURSE MIXTUAE TON 100 $47.00 20 120 $5,640.00
24 2340.514 TYPE 31 BASE: COURSE! MIXTUPlE TON '35 $44.00 0 142 $8,248.00
25 2357.502 BITUMINOUS MATERW, FOR TACK COAT GALLON eo $3.00 0 80 $1S0.00
26 2506,522 ADJUST FRAME & RIN~ CASTING EACH 2 $1SO.00 0 3 $450,00
,.7 2531.501 cONCRETIi CURB. GUTTER DESIGN 8818 LIN !IT SSO $11.00 0 880 $11,780.00
28 2531.507 r CONcRETE DRIVEWAY PAVEMENT sove 10 $50.00 0 10 5S00.00
28 2S4S.52S 4' NON.METALLIC CONDUIT LIN !IT 120 $10.00 0 0 so.OO
30 2Sa3.601 TFlAFFIC CONTROL LUMP SUM 1 $4,!OO.00 0 1 $4,SOO.00
31 2564.602 Fal SIGN PANEl. TYPE C EACH 14 $180.00 0 14 S2,240.00
32 25a4.e02 PURNISH II INsTALL SION PANa TYII! D EACH 2 $250.00 0 2 $500.00
3:J 2564.80S 4' SOLD LINE WHrt'E-PAINT LIN FT 4155 $0.25 0 0 $0.00
34 2564.603 24' SOLID LINE WHrTE-PAIIIT UN PT 120 $2.50 0 0 $0.00
35 25&4.803 4' SOLID LINE WHITE-EPOXY loIN FT 465 $1.00 0 270 $270.00
38 2S8UDS 24' SOLID LINEWHITE-EPOXV LIN FT 120 $5.00 0 1$1 saas.oo
v 2573.501 BALE CHiCK EACH 10 15.00 0 8 $30,00
38 2573.502 SILT FiNCE, TYPE HEAVY DUTY LIN FT 4SO $2.50 0 400 $1,000.00
39 2S7S,SOl SRIDING ACRE 0.45 Sl,2oo.00 0 US $540.00
40 2S7S,505 SODDING TVPI!! LAWN SQYO YolO SUo 0 '" $38$.50
41 25'75,604 IROSlON CONTROL BLANKET seYD 220 $2.00 0 0 $0.00
Togl SCHEDULE A. SURFAC& IMPROVEMeNTS $85.737.75
SCHEDULE B. SANITARY SEWER IMPROVEMENTS
42 210s.eal DEWATERING LUMII SUM 1 $6,000.00 0 1 $8,000.00
43 2503.101 SANrTARVSEWER BYPASS PUMPING LUMP SUM 1 $4.500.00 0 , '$4,500.00
44 2503.502 CONNECT TO EXISTING SANrTARYSfmiFl eACH S $2,000.00 0 S $6,000.00
4S 2503.102 U'X4' PVC WVI EACH " $1215.00 0 11 " ,37s.o0
2503.803 4' PVC PIPE SEWER. SOR 26 LIN FT S40 $20.00 0 920 $8.400.00
47 2503.603 8' PVC PIPE SEWER. SDR 3S L1N FT 8 $40.00 0 8 $2to.00
48 2503.603 TELEVISE SANrrARV SEWER UN FT 407 $1.80 0 388 $713.40
4Q 250S.803 12' PVC PIPE SEWER. SOR S5 LIII FT 391 $28.00 0 392 $10.192,00
50 250'.803 II' DUCT1l.E IRON PIPE SEWER Cl. 52 LIN I"T 20 $2a.OO 0 0 $0.00
""taolS
F:lWJIIlIIHIlll/Oo4\l.-ll111U1 P.YV..".:J.,."""
51
NOU-20-2003 12:31
WSB & ASSOCIATES INC.
7632877170
P.05/07
r'~J .t"ftMooII_ ..w.'" ...... I IUIIIt.I
Front Street" Stroot no=nslnlCtlon. UUIItI.., aMi
AppUr1!IIn.nt lmproveIMntB
City of Monllc:ello ProJect No. 2Q01.oec
WSI ProJoct No.1 1 60-45
Mo"amber 20, 2003
No.
51
52
ItM1'l OM<<! lion
CONSTFlUCT SANITAAY MANHOLES (8' AND ABOVE)
CONSTRUCT SANITAAYMANHOI.ES (0'411
Total SCHEDULE D. SANITARY s!W~ IIIPFlOVEMENT'I
Connet
auontl
4.28
a
Currant
Qutln
Quantity
to DJrte
5
2
Amount
lD De'o
$1,2$0.00
$4.800.00
$41,480A0
Material No.
25OU02
2508.802
Unit
LIN FT
EACH
Unit
PrIco
$250.00
$2,400.00
o
o
SCHEDULe C "WATr.F1MAlN IMPROVEMENTS
53 2504.602 CONNECT TO EXISTING WATER MAIN EACH 2 $750.00 0 2 $1,500.00
54 2504.lJ02 l' CORPORATION STOP EACH 11 $25.00 0 11 S27S.00
55 2504.802 '" GATE VALVE AND BOX EACH 2 $750.00 0 2 $1.s00.00
5' 2504.802 CURB STOP & BOX EACH 11 S5O.oO 0 11 $i$O.OO
fit 2504.102 HYDAANT AS$EMBL. Y EACH 2 S2,SOD.OO 0 2 $5.000.00
58 2504.803 l' TYPE K COPPER PIPE LlN FT 2$5 "0.00 0 200 $2,000.00
59 2504.803 6' WATER MAIN-DUcT IRoN CL 52 L.IN FT :as $2,4.00 0 32 S7ea.oo
60 2504.603 8' WATEFI MAIN-DUCT IRON CL. S2 LlN FT 465 $28.00 0 425 $11,050.00
1i1 25D"'05 4' pOL YSTYPIiNl INSULATION so YO 18 S&.SO 0 3.75 $31.88
62 2504.820 DUCTLE IRON RTTINGS POUND 2100 $2.00 0 1100 $2.200.00
Total SCHEDULE C. WATERMAlN IMPROVEMENT8 524,874.88
SCHEDULE D" STORM SEWER IMPROveMENtS
83 2501.515 12' RC PIPE APRON EACH 1 $500.00 0 1 $SOD.OO
i4 2502.541 4' pGRF PE PIPE ORAll! Lilli FT 120 $4.50 0 120 $50&0 .00
i5 2503.541 12" RC PIPE SEWER DESIGN SIlOS CLASS V Lilli FT 1S1 $28.00 0 103 $2,884.00
66 25OS.541 'S" RC PIPE SiWER DiSlGN SODS CLASS V LIN FT 35 832.00 0 0 $0.00
lJ7 2503.802 CONNECT TO EXISTING STORM sEWER EACH 3 $1,SOO.00 0 3 $4,500.00
88 2503.803 TEUM5E STORM SEWCR LlN FT 1S0 $2.50 0 245 $&12.50
OS 2:108.501 CONSTRUCT DRAINAGe! STRUCTURE DESIGN 41.4020 Lilli arT 12.2 $200.00 0 13 $2,800.00
70 2508.502 CONSTRUCT DRAINAGE! STRUCTUR! DeilGN SPECIAL 1 EACH 3 $500.00 0 3 $1,500.00
71 2508.518 CASTING ASSEMSl. Y EACH :3 $300.00 0 3 $800.00
72 25011.522 ADJUST FAAME & RING CASTING EACH 3 $125.00 0 3 $375.00
To.1 SCHEDULE D. $TOAM IEWER IMPROVI!MENTS ,'4A1UO
7:3
SCHEDULE E. 81lUlllNOUS PATHWAY IMPRoveMeNTS
BITUMINOUS BIKE PATH
Tot4I SCHEDULe E - BITUMINOUS PAnrNAY IMPROVEMENTS
S5,1eo.00
SCHEDULiF.42"RCPAPRONIMPROVEMiNTS
74 2104.523 SAL,VAGECONeRETEAPRON iACH 1 $150.00 0 1 $71iO.00
75 2501.filS ~STALLeONCRETEAPRON EACH 1 $4,000.00 0 1 $4,000.00
78 2511.507 GROUTED FlIPRAP eu \'D 44 $50.00 14 58 $2,900.00
Totel SCHEDULE F" 42" FlCP APRON IMPROVEMENTS 57,85(1.00
CHANGE ORDER NO.1
T1 NEW 1.' RC 1'11'1 SIWIR DMIlaN 300& CL 6 LINFT 142 IH.OO 0 142 $5,SI'.00
78 NEW REMOV!SANITARYSEWERSeR~i LUMP SUM 1 $1,275.00 0 1 $1.275.00
751 NEW S. GATE VALVE EACH 1 $1,150.00 0 1 $1,150.00
~ NEW 12' ReI' GRATE EACH , $220.00 0 1 $220.00
NEW BIKE TRAIL GRADING LUMP SUM , $4,(l07.so 0 1 ",ia7.iO
To..1 CHANGE ORDER NO.1 " 2,848.50
~~
"II" 1"1
I'lIWl"WlNIn__l'-.......--.""1'llIII
NDU-20-2003 12:32
WSB & RSSDCIRTES INC.
7632877170
P.06/07
,..., .,UUIWt'" ,..,. ." ."1iIoII . I""
Frvnt $treet. 51I'Ml Reconsll'UCllon. Udlldes. Bnd
Appurtan.nllmprovelMnlS
CIty of MonUco11o ProjBc:t No. 2OQ1-GIC
WS8 proJIld No. 1110-411
November 20, 200a
No. Mlllerlal No. Item D8Kl'I lion
CHANGE ORD!!!R NO.2
82 NEW 42' TRASH GUAFlD
Total CHANG! ORDER ND. 2
ContrllOt
UnIt Quanti
Unit
Price
Current Quantity
QUint! 10 Cite
Amount
lD Dats
LUMP SUM
1875.00
$875.00
$876.00
GRAND TaTAL
1183.14Lll31
.
.
5~
..... 6015
I';IWlWWltl~1f..~Mtd",.
NOU-2121-21211213 12:32
WSB & ASSOCIATES INC.
763287717121 P.12I7/07
.
PROJEOT PAYMENT STATUS
OWNER: CITY OF MONTICEL.L.O
CITY OF MONTICELLO PROJECT NO. 2001 ~C
WSB PROJECT NO.1 1 604
CONTRACTOR; SCHLUENDER CONSTRUCTION
CHANGE ORDERS
No. ae esc 1pl on moun
1 10J23/2OO2 Modifi~ Contract Quantities $12,948.50
2 212412003 Additional Contract Quantity $876.00
Total Ohange Orders $13.823.50
o t
o rI tl
A
t
PAYMENT SUMMARY
N F
T
R
Co l&teel
o. rom 0 Payment etalnage rnp
1 08101/2002 09J30102 $166478.12 $8,762.01 $175.240.13
2 1 0/01/2002 12/31/02 $14.623.26 $9 531.65 $190.633.03
3 AND FIt-tAL 01/0112003 11/19/03 $12046.65 $0.00 $193,148.03
.
Material on Hand
Total Pavment to Date $193.148.03 Orlainal Contract $197987.80
Retainaoe Pa" No. S AND FINAL. $0.00 Chance Ordel'!; $13 823.50
Total Amount Earned $193 148.03 Revised Contract $211 811.30
.
s-:G
-..-..............-. ..............., ,'" - ..- ..
TOTAL P .1217
.
.
.
Counci I Agenda -11/24/03
7.
Public Hearin1! - Consideration of adoptin1! supplemental assessment roll for Core Street
Reconstruction Phase I Proiect No. 2002-14C. (RW)
A. REFERENCE AND BACKGROUND:
During a stall review or the assessment roll for the Core Street Reconstruction Phase I project,
it came to our attention that a couple of parcels received assessment notices that were
incorrect in that the property contained duplexes that should have each gotten a $2,500 a unit
residential charge rather than one assessment. Another parcel was notified of the assessment
for two water services but was omitted from the $2,500 unit charge.
Supplemental hearing notices were sent to Wayne and Heidi Bachler (PID #155-010-027050)
notifying them of the additional $2,500 charge proposed for the duplex, Roman Svoboda
(PID # 155-0 I 0-030021) for an additional $2,500 for the duplex, and Marvin Arvidson
(PID #155-010-0090&0) for two $2,500 unit charges for their duplex.
The Council should open the public hearing and receive any comments from these three
property owners regarding the additional supplemental assessment proposed for their duplex
properties. The assessments as proposed correspond with the Council's policy on assessing
each individual dwelling unit an equal residential charge.
B.
ALTERNATIVE ACTIONS:
1. After closing the public hearing, the Council can adopt the supplemental assessment
roll for the Core Street Reconstruction Phase I Project for the three additional
properties identified above.
2. Adopt a supplemental assessment roll with modifications as directed by the Council.
C. STAFF R~~COMMENDATION:
It is the recommendation of the City Administrator to adopt the supplemental assessment roll
for the three individual duplex properties to correct and adjust the assessments as noted. The
supplemental assessments would correspond with the policies used in other areas of the
CSAH 75 and Core Street assessment process.
D. SUPPORTING DATA:
Resolution adopting supplemental assessment.
.
.
.
RESOLlJTION 2003-86
RESOLUTION ADOPTING SlJPPLEMENTAL ASSESSMENT
CORE STREET RECONSTRUCTION PHASE I PROJECT NO. 2002-14C
WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard
and passed upon all objections to the proposed supplemental assessment fC)f the improvement
improvement of Phase I of the Core Street Reconstruction area encompassing the arca bounded on the
north by CSAH 75, on the south by 7th Street, TH 25 on the east and Elm Street on the west by street
reconstruction, upgrades and repairs to sewer and water utilities, storm sewer, installation of and
repairs to curb and gutter where needed and other appurtenant work,
NOW, THEREFORE, BE IT RESOL YEn BY THE CITY COllNCIL OF MONTICELLO,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hercto and made a part hcreof~ is
hereby accepted and shall constitute the special assessment against the lands named therein,
and each tract of land therein included is hereby found to be benefitted by the proposed
improvement in the amount of the assessment levied against it.
2.
Such assessment shall be payable in equal annual installments extending over a period of ten
years, the first of the installments to be payable on or before the first Monday in January, 2004
and shall bear interest at thc rate of 5.5% percent per annum from the date of the adoption of
this assessment resolution. To the first installment shall be added interest on the entire
assessment from thc date of this resolution until Dccember 31, 2004. To cach subsequent
installment when due shall be added interest for one year on all unpaid installments.
3. The owner of any propeliy so assesscd may, at any time prior to certification of the assessment
to the county auditor, pay the whole of the assessmcnt on such property, with interest accrucd
to the datc of payment, to the City Treasurer, except that no intcrest shall be charged if the
entire assessment is paid within 30 days from the adoption of this resolution; and he may, at
any time thereafter, pay to thc City Treasurer the entire amount of the assessment remaining
unpaid, with interest accrued to December 31 of the year in which such payment is made.
Such payment must bc made before November 15 or interest will bc charged through
December 31 of the next succeeding year.
4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor
to be extended on the property tax lists of the county. Such assessments shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Monticello City Council this 241h day ofNovcmber, 2003.
^ TTEST:
"..
Bruce Thielen, Mayor
Rick Wolfsteller, City Administrator
1
.
.
.
Council Agenda - 11/24/03
8.
Public Hearing _ Consideration of adopting supplemental assessment roll for CSAH 75
Improvement Proiect No. 2000-16C. (RW)
A. REFERENCE AND BACKGROIJND:
On October 27,2003 the City Council held the public hearing for the assessment of the CSAH
75 Improvement Project No. 2000-16C. At the public hearing representatives from the Prairie
West Townhome Association requested the Council to spread the assessment against each of
the townhome units in the development rather than against the common area as was proposed.
The original assessment roll had the common area (155-104-001210) being assessed for
$54,175.00. Splitting the assessment for the common area among the 30 units in the
developments gives each unit an assessment amount of $1 ,805.84. The City has provided
mailed and published notice of the assessment amount and the hearing to each of the units in
the development.
B. ALTERNATIVE ACTIONS:
1. After conclusion of the public hearing, the Council can adopt the supplemental
assessment roll for the Prairie West Townhome units in the amount of $1805.84 per
unit.
2.
Adopt the supplemental assessment roll with modiflcations as specified by the
Counci I.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator to adopt the supplemental assessment roll
for the Prairie West Townhomes units in the amount of $1,805.84 per unit as proposed. This
would be in keeping with the request of the Prairie West Townhome Association to have the
assessment spread against the individual units rather than the common area.
D. SUPPORTING DATA:
Resolution adopting supplemental assessment.
~ ~v..r!v U\t<A- U. "'~,,\ ~ ~ r
~(~{
~
.
.
.
RESOLUTION 2003-85
RESOLUTION ADOPTING SUPPLEMENTAl; ASSESSMENT
CSAH 75 IMPROVEMENTS PRO.JECT NO. 2000-I6C
WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard
and passed upon all objections to the proposed supplemental assessment for the improvement of
CSAII 75 between Washington Street and Otter Creek by the redesign and installation or street
improvements including pavement curb and gutter replacement where necessary, sidewalk, upgrades
to sewer and water utilities and other appurtenant work.
NO'Y, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereoC is
hereby accepted and shall constitute the special assessment against the lands named therein,
and each tract of land therein included is hereby found to be benefitted by the proposed
improvement in the amount of the assessment levied against it.
2.
Such assessment shall be payable in equal annual installments extending over a period often
years, the first of the installments to be payable on or before the first Monday in January, 2004
and shall bear interest at the rate of 5.5% percent per annum from the date of the adoption of
this assessment resolution. To the first installment shall be added interest on the entire
assessment from the date of this resolution until December 31, 2004. To each subsequent
installment when due shall be added interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment
to the county auditor, pay the whole of the assessment on such property, with interest accrued
to the date of payment to the City Treasurer. except that no interest shall be charged if the
entire assessment is paid within 30 days from the adoption of this resolution; and he may, at
any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining
unpaid, with interest accrued to December 31 of the year in which such payment is made.
Such payment must be made before November 15 or interest will be charged through
December 31 of the next succeeding year.
4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor
to be extended on the property tax lists of the county. Such assessments shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Monticello City Council this 24\h day ofNovcmber. 2003.
A TrEST:
-~'" ....-,..,.".--- --.---..--
Bruce Thielen, Mayor
-~",.".~...."'-~"-- ."..-
Rick Wolfsteller, City Administrator
g
.
.
.
Counci I Agenda - 11/24/03
9.
Review of recommendations of staff on assessment appeals-CSAH 75 and Core Street
Phase I. (RW)
A. REFERENCE AND BACKGROUND:
"rhe public hearings for adopting assessment rolls on the Core Street Reconstruction Phase I
project and CSAH 75 (Broadway) improvements was held at the October 27, 2003 Council
meeting. As a result of the public hearing, Council directed staff familiar with the
improvement projects to meet with 13 property owners who had appealed their assessment. A
committee made up of City Attorney Matt Brokl, Public Works Director John Simola and
Consulting Engineer Bret Weiss met with most of the property owners who had questions on
Tuesday, November 4,2003.
The following is a summary of the property owners who met with the committee, the original
assessments that were proposed and recommendations of the committee for Council
consideration.
Property Owner
Original
Assessment
Recommendation
Greta Fortier
$2,500.00
No change recommended.
Tom Ilolthaus
(Former westside Market)
$8,167.00
Changed main access to this property from
Otter Creek Rd rather than Broadway
resulting in an assessment of 25% of the
footage charged or $4,083.50 with an
agreement that property will be responsible
for assessments when Otter Creek Road is
reconstructed.
Steve Conroy
$8,740.50
No change recommended.
Sandy Wightman
$2,074.00
No change, did not appear in person, this is
an equal assessment amount divided up
amongst townhome owners.
William McCarty, Sr.
$11,770.00
Recommend I unit charge of $2500 as a
residential propeliy with an agreement
signed by the property owner indicating
that another $9270 will be assessed ifany
part or the property is used fi)J' commercial
purposes in the future.
.
Doug Franks
Roger Schwintenk
Richard Carlson
.
Dan Blonigcn
Doug & Karen Schneider
Rory Zitur
.
$2,500.00
$2,500.00
$31,494.55
$6,124.00
$2,090.00
$9,037.00
Council Agcnda - 11/24/03
No change, property should be treated as a
single family residcntial unit receiving an
equal charge to other properties along
CSAH 75
No change, property should be treated as a
single family residential unit receiving an
cqual charge to other properties along
CSAH 75
Recommendation was to havc an
immediate asscssment for sewer of
$14,783.R5, one residential unit charge for
strect improvements, $2500, curb
assessment of $176R.50 for a total of
$19,052.35.
Recommendation is to also defcr until the
propcrty is developed a storm sewer
assessment for $1 0,324.R 1 and water
assessmcnt for $2,117.39. Total is
$12,442.20. Deferment will include
interest @ 5.25% until paid.
Recommcndation was to charge 1
residential unit for $2,500 plus a rcduction
in the amount of curb and gutter to be
assessed to $1,080.00. Basis for reduction
was that this propcrty was omittcd from
having curb and gutter in 1977, and had it
been constructed then, this property would
not have been charged today fl)f any
additional curb and gutter.
Recommended action: Defer with interest
this assessment against a vacant parcel in
the downtown area for up to five years or
unti I thc property develops. Basis for
deferral is that it is currently undeveloped
lot.
Recommendation is to not make any
changcs to the assessments for either
CSAII 75 or Core Strcet project at this
ti mc.
2
Council Agenda - 11/24/03
.
Barry Fluth
$21,029.94
Recommended reduction to $19,740.08
due to an error in charging for
miscellaneous sidewalk and curb repair
along Broadway.
Monticello Public
Schools
$130,405.00
Recommended Action: Recommendation
of the staff was that no change appeared
warranted at this time, but requested
specific reasons from the school district
why the assessment should be reduced.
Letter provided indicating they were still
appealing the assessment, but no specific
rationale was provided f()r supporting a
reduction.
.
While I believe the meeting with most property owners clarified a numher of questions or
concerns individuals may have had on how their assessments were arrived at, there may have
he en a misunderstanding by some of the individuals who appealed their assessments on how
much latitude the staff had in altering the assessments. The Committee's purpose of meeting
with each property owner was to clarify any questions they may have had on how the
assessments were calculated and to ensure that there weren't any mistakes made in charging for
items that the property owner did not receive. As far as changing City Council policy on
assessment procedures, this has to be a Council decision. The recommendations that have
been provided ahove made adjustments for some inaccuracies in the assessment methods and/or
adjustments between commercial or residential assessment procedures. Where there wasn't a
legitimate basis for making a change, it is recommended that the assessment remain as
originally proposed, unless further amended by the Council.
All of the assessment appeals were notified of the staff s recommendation on adjustments and
were advised that the City Council would he considering these recommendations on Novemher
24, 2003.
B. ALTERNATIVE ACTIONS:
~~~ 1.
~
Council could accept the recommendations of the review committee and adjust the
proposed assessments for each individual as recommended.
Under this alternative, if a property owner does not agree with the changes
recommended, they can continue to follow statutory requirements for their appeal of the
assessment.
2.
Council could modify or adjust assessments from those recommended hy the review
committee.
.
..,
,)
.
.
.
Council Agenda - 11/24/03
c.
STAFF RECOMMENDATION:
It is the recommendation ofthc City Administrator and the review committee that the Council
approve the modifications to the various assessments as outlined above. While not all property
owners may be in agreement with the modifications proposed, the staff believes the adjustments
are appropriate and those who disagree can still pursue the appeals process.
D. SUPPORTING DATA:
Letter from school district.
~fk1 ~l-!/t
4
Council Agenda - 11/24/03
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10.
Consideration of funding proposals for MYHA arena facility. (R W)
A. REFERENCE AND BACKGROUND:
At the last Council meeting, a request was made by representatives of the Monticello Youth
Hockey Association seeking financial support hom the City for construction of an arena at thc
Monticello Middle School. initially, the association had requested consideration of city
funding total ing $50,000 a year for 10 years and forgiveness of all SAC and WAC charges
and other permit fees in exchangc for releasing their interest in the use of Outlot A Country
Club Manor. Bccause of the lack of financial information concerning operational costs, the
Council directed the City Administrator and two Councilmembers to meet with MYHA
representatives and school board officials to discuss city participation and report back to the
Council with a recommendation.
.
To briet1y summarize, the Monticello School District has indicated support for the idea of
allowing the association to build an arena on school property attached to thc middle school
that would bc operated by the school district through a lease arrangement. The school district
would retain all revenues from ice time, and after paying operating expenses, would expcct a
gross profit (before debt service) of $104,300.00. A majority of this gross profit would then
be used by the hockey association to make their debt payment on an estimated $1,100,000
loan that would require $90,000-$95,000 a year in payments. Estimated construction of a new
facility was placed at $2,100,000, which means that through contributions, construction cost
reductions or from city contributions, $1,000,000 needed to be raised. With the association
having approximately $300,000, they were seeking additional commitments from the city that
would allow them to secure an additional $300,000-$400,000 in financing, and then they felt
the rest of the money could be raised through additional fund raising activities.
A meeting of the Council representatives, Glen posusta and Roger Carlson, along with myself
and hockey association representatives and school board member, Dennis Sudebeck was held
Friday, November 14,2003 to review the association's request. The school has indicated
support for this project as long as it did not require any additional financial obligation of the
school district to support the debt or operations. In other words, the school district would
provide the land and school personnel to run the facility as much as possible, but the
expectations were that operating revenue will cover their expenses and they did not feel the
school district could be obligated for any additional debt responsibil ity.
.
The committee discussed various options that may be considered by the city for participating
in this program including matching any contributions to additional funds raised by the hockey
association and also the idea of going into ajoint venture with the school district in sharing in
any losses with the school district, rather than simply having the city be responsible for direct
assistance. Council representatives felt that city participation should be as simple as possible
and liked the idea of committing to annual contributions to make the project feasible, but to
also tie it to set number of hours that the city could use for open ice hours that the public
could use at the arena. This has also been the recommendation of the City Attorney in that
any funding by the city needed to be considered as payment for recreational purposes rather
than outright gift and as such, the committee felt that an agreement could be prepared that
.
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Counci I Agenda - 1] /24/03
would give the City hours of open skating in compensation for any contributions.
B.
In discussing the SAC and WAC charges, trunk area charges and building permit fees that
would be associated with this project, it was recommended that since the addition of an ice
rink would be part of the school facility waiving additional SAC and WAC fees seemed
appropriate as long as the city was covered for out of pocket expense related to surcharges on
the building permit required by the state. In lieu of forgiveness of SAC and WAC fees, the
committee supported reducing the annual contribution from $50,000 to $40,000 per year for
up to ten years provided the city obtained 100-150 hours annually of open skating time. The
consensus of the small group was to recommend to the full City Council an annual
contribution of $40,000 per year in return for a minimum of 100 hours of open skating with
all building permit related fees being waived except for state surcharges.
_ /" \0....1' ~
ALTERNATIVE ACTIONS: ~.,J t-~{)I~-::ty
~/ ,t
Council could authoriZl~ering into an a~nt with MYI lA to provide the City
with a minimum of 100 hours of open skating time in exchange J'l)f a contribution of
$40,000 annually for 10 years. The open skating would be committed for 20 years.
1.
2.
Council could authorize entering into an agreement at set annual contribution level in
return for commitment of a specified number of open skate hours.
..,
.J.
Council could deny any city participation at this time.
C STAFF RECOMMENDATION:
It was the recommendation of the Council sub-committee that the city consider contributing
$40,000 annually for ten years with the understanding that the city would receive 100-150
hours of open skate time for the life of the arena. The proposal recently summarized by the
MYIIA indicates 100 hours of open skate time per year for 20 years but it is likely the
association would be willing to negotiate the total number of hours and length of time if
Council desires. While I still believe that the larger school district area would be the more
appropriate source of funding, rather than just the city residents, the investment by the city in
obtaining open hours of skate time for our residents and the attraction an ice arena may have
in bringing business and new residents to our area can support city participation in this
facility.
D. SUPPORTING llA T A:
Copy of operating performa
Ilockey Association Proposal
.
Monticello Youth Hockey Association
Arena Proposal
As Per The Committee Meeting Of 11-14-03
);> The City of Monticello will commit to a $40,000 annual payment for a ten- year
period. The first payment to start in 2004.
);> The City of Monticello will waive their portion ofthe building permit fees.
);> In exchange the City of Monticello will receive 100 hours of ice and/or non-ice
time each year for a period of 20 years. The scheduled times will be reasonable
and flexible to meet the arena's, school's and co~unity's needs.
.
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Monticellol AnnadalelMaple Lake Ice Arena
Operated by Monticello School District . 11.11-03 version
1004-1005
Operating Budget:
Revenue:
Assn
Contracted Revenue @ $1 SO per hour:
617 Monticello/ Annadale/Maple Lake Assn $
220 Big Lake/Becker Assn $
300 Rogers Assn $
200 Monticello High School $
60 St. Michael $
Figure Skating Clubs $
43 Monticello/ A/ML - Tryouts & Pre-Season $
92,550
33,000
45,000
30,000
9,000
o
6,450
Total Hours - 1540
$ 216,000
Other Revenue:
Gate Receipts
Tournament Fees
Concession Sales (net)
Advertising
Video & Vending
SpringlFall Leagues
H.S. Off Season
Off Season Camps
Pro Shop Sales & Skate Sharpening
$ 10,000
$ 14,000
$ 9,000
$ 10,000
$ 3,000
$ 24,000
$ 5,000
$ 3,000
$ 8,000
Total Revenue
$ 302,000
10
. Expenses:
Management Salaries:
Arena Manager $ 35,000
Asst Manager $ 25,000
Other Salaries:
Custodian, Zamboni, Misc $ 35,000
Payroll Expenses $ 13,300
Liability Ins $ 2,500
Supplies:
Office $ 0
Custodian $ 0
General $ 3,000
Postage $ 200
Dues & Memberships $ 400
. Advertising $ 1,000
Repairs & Maintenance $ 8,000
Rentals $ 300
Waste Removal $ 0
Telephone $ 0
Utilities $ 50,000
Technology Reserve $ 0
Miscellaneous $ 4,000
Replacement Reserve $ 10,000
Shortfall Reserve $ 10,000
Total Expenses $ 197.700
Gross Profit (before Debt Servicing) $ 104,300
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)0
Community Ice Arena
Options for support from the City of Monticello
.
Option #1
The Arena would guarantee 100 hours of ice time for community open skate per year for
the life of the arena. Those hours would vary through out each month of operation from
Sunday through Saturday and from 7:00 AM to 8:00 PM. The scheduled hours would be
set at the discretion of the Arena Manager based on availability. The hours could also be
used for non-ice activities during the off-season.
The city would pay $50,000 per year for 10 years, starting in 2004. The city would sign a
commitment for payment, which would take effect upon closing for construction
financing on the arena. The Monticello Youth Hockey Association would use the
payment to fund a loan for part of the construction cost of the arena. The city would also
forgive any WAC/SAC fees, permit fees, etc. for the project.
Option #2
The Arena would guarantee 100 hours of ice time for community open skate per year for
the life of the arena. Those hours would vary through out each month of operation from
Sunday through Saturday and from 7:00 AM to 8:00 PM. The scheduled hours would be
set at the discretion ofthe Arena Manager based on availability. The hours could also be
used for non-ice activities during the off-season.
.
The city would pay $75,000 per year for 5 years, starting in 2004. The city would sign a
commitment for payment, which would take effect upon closing for construction
financing on the arena. The Monticello Youth Hockey Association would use the
payment to fund a loan for part of the construction cost of the arena. The city would also
forgive any WAC/SAC fees, permit fees, etc. for the project.
Option # 3
The City of Monticello would join with the Monticello School District in leasing the
Community Ice Arena from the Monticello Youth Hockey Association.
The current scope of the leasing agreement would remain (the school district would
operate the arena and be responsible for any net income or loss) with additional language
noting the city's lease payment of$50,000 per year for the first 10 years and $0 lease
payment for the remainder of the lease term. The city would also forgive any WAC/SAC
fees, permit fees, etc for the initial construction project.
The city would have one voting member on the Arena Advisory Board created to resolve
any issues and complaints on the general arena operation. It would also make
recommendations concerning long-term decisions on maintenance, enhancements,
advertising, ice rental fees, etc.
.
This option gives the City a voice in the operation of the arena in which to better
coordinate the community's ideas with the arena. This would give the city access to a
new and large venue during the arena's off-season.
10
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Contract Points on the Arena
.
· School District leases the land for 25 years (recommended by the Bank) to Maple
Lake/Annadale Assn.@ $ 1.00 a year, for construction ofan ice arena to be
completed by December 2004. Lease would be voided without penalty if financing
was not completed by June 2004.
· An Arena Advisory Board will be created to assist the arena manager, school district
and associations resolve any issues and complaints on general arena operation. It will
also make recommendations concerning long-tenn concerns on maintenance,
enhancements, advertising, ice rental fees etc. (3 to 5 voting members with arena
manager a non-voting member.)
· The completed arena will be leased to the School District from Maple Lake/Annadale
Assn. for 5 annually for 25 years or until the bank debt is paid in full,
at which time a new lease payment will be negotiated. All lease payments will be
applied to the bank debt and an assignment will be placed on the lease payments by
the banJe
· The school district will operate the arena and be responsible for all expenses and
revenues. Expenses will include an annual equipment reserve deposit of $ 10,000 to
fund equipment replacement or enhancements, balance of fund need not exceed
$ 80,000. Also an annual reserve fund deposit of$ 10,000 to fund any future arena
net loss, fund balance need not exceed the annual lease payment. Income will include
all sales and tournament fees.
· Sales of advertising contracts of arena space, dasher boards, banners, steps, etc will
be paid to the association. Advertising content will require approval by the Arena
Advisory Board.
· Any net income from the arena exceeding $ will be used as a principal
payment to the debt against the arena. If no debt exists, then those funds will be paid
to the association.
· Any request by the association for additional debt to be placed against the arena will
require the approval of the school district.
· The school district will have first rights to purchase the arena.
· Guarantee usage of the arena by the school district for varsity hockey.
. Guarantee usage of the arena by the Maple Lake/Annadale Hockey Assn.
· Guarantee usage of the arena by the Monticello Hockey Assn.
. All non-skating activities will require Arena Advisory Board approval.
· Upon request of the Arena Advisory Board, the associations will support the arena
operations with volunteers.
· Ice rental fees will be fixed at 5150.00 per hour for both associations for three (3)
years, after which, an adjustment is possible but at a rate no more than the lowest
standard prime time rate at an arena within a 35 (?) mile radius.
. Tournaments: Maple Lakel Annadale and Monticello Assns. will not be charged a
tournament fee. Tournament fees from outside teams for tournaments organized by
either association will be paid to the school district.
· The associations may operate fundraising events in the arena with all proceeds going
to the association(s). The Arena Advisory Board must approve all events.
.
10
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Council Agenda - 11/24/03
11.
Consideration of Joint Fire Af!rccment Renewal. (RW)
A. REFERENCE AND BACKGROUND:
The current Joint Fire Board agreement between the City of Montieello and Monticello
Township providing for fire protection services within both jurisdictions teehnically expired
Deeember 31,2000. The Joint Fire Board has continued to operate since that time, but
neither jurisdiction realized that the agreement had expired until just a few months ago.
The original agreement dates backs to the mid-seventies and started with a ten year agreement
that was renewed for three additional five year periods through December, 2000. Only minor
changes had been made to the agreement during this time, primarily related to how the
formula was structured for sharing fire department costs. Since the agreement has technically
expired a few years ago, the Council needs to address whether the agreement will continue in
its present format, be altered or modified, or terminated as provided for in the agreement. It is
my understanding that the Joint Fire Hoard was established as part of the negotiations that
occurred in early seventies as part of the annexation process that took place at that time
regarding the NSP power plant. Since this agreement is almost 30 years old, the Council may
want to review whether renewing this type of an agreement is sti II in the best interest of both
the City and/or Township and the effects that termination could have on both parties.
The following are some options the Council may want to consider.
I. The Council could officially terminate the agreement and divide up each party's
interest in the capital equipment, i.e. trucks and vehicles, etc.
2. Council could renew the agreement as is, or as modified to clarify some of the contract
language.
3. Terminate the joint board, but create a contract agreement for services that provides
the township with long term assurance of fire protection coverage for its citizens.
Terminate Agreement
Issues related with this option will center around what is required to settle up with the
Township on ownership percentages etc. related to capital equipment purchased over the
years. The agreement just refers to capital equipment, and one would assume that means fire
trucks. This could be fairly easy to determine based on appraisals, etc., and I estimate that the
Township's share of the trucks that they have helped purchase according to the agreement
could be in the neighborhood of $95,000 based on an estimated value of all of the trucks at
$400,000.
The harder part to determine will be whether the agreement intended for the Township to have
any ownership in the fire hall building. The agreement is somewhat vague on this, but an
Council Agenda - 11/24/03
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amount of only $23,100 has been used in the cost sharing formula each year since 1987 as a
building cost to determine total operating cost of the department. This certainly doesn't
renect the true annual cost the City incurred to construct the fire hall in the mid~eighties, as it
seems this $23,100 was meant more as a nominal rental charge and therefore it could be
argued that this doesn't qualify as the Township owning any part ofthe building if the
agreement is terminated. For example, the building cost without land was over $577,000.
The City borrowed money fix this construction and paid for it over 12 years at 8.667% interest
or more than $79,000 in payments for the 12 years. If the Township was to really claim they
own a share of the bui Iding, they should have paid their share of the operating cost based on
$79,000 a year, not $23,100. During the 12 years, the City paid $948,800 for the fire hall, but
the Township only paid $75,750 over the same 12 years as their share of the building (8(Yo).
.
Another question relates to whether any other miscellaneous equipment that was purchased
over the past decade needs to be divided up if the agreement is terminated, or whether it is
simply considered a general operating expense each year. For example, air tanks, various
pieces of clothing, hose, nozzles and other fire fighting equipment may have been purchased
over the years that have limited life spans. Since the agreement only indicates capital
equipment, I don't believe it was intended to try and figure out remaining value of these
smaller items that have been purchased over the years. One has to remember that even with
the Township paying for a share of these items annually, they still had total cost hu less than
what the department was charging other townships or cities for contracted services. for
example, in the year 2002, the Township parccl cost averaged about $29 when fire truck
purchases were omitted while the contracted rate the fire department used with other
townships and cities was $40/parcel. This rate would be higher in specific years when major
fire trucks were purchased, but then likewise, the Township has some ownership interest in
these vehicles.
As noted earlier, based on my initial review of the cost sharing arrangement between the
Township and the City over the life of the current agreement, I estimate that if the value of our
fire trucks is currently $400,000, the Township's equity in the equipment is around $95,000.
This would be the amount I assume the City would be responsible for reimbursing the
Township if the agreement was completely terminated.
Renew Joint A2rcement with Modifications.
If the Council is considering renewing the agreement as it has existed in the past, there are a
few changes to the agreement that should be defined, including what is meant by capital
equipment. I would suggest that this mean fire fighting vehicles only and to clarify that other
items purchased in a normal operating year would be considered simply expenses of the joint
board and would not be considered for future distribution of equity.
.
An additional clarification is needed to expand on an issue that indicates if one party deems it
is necessary to purchase a fire truck, but the other party does not, some language needs to be
added to the agreement that addresses how the cost of that equipment is allocated to the other
2
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Council Agenda - 11/24/03
jurisdiction as an expense each year. It does not seem fair for one party to be opposed to
purchasing a piece ortire equipment and then not have to be responsible for any of the costs,
but receive beneiits from the department owning this vehicle. It is recommended that the
language be added to the agreement that would say:
" An estimated annual cost of equipment purchased by one jurisdiction, including any
finance cost, be amortized over its useful life and added to the other party's annual
expense allocation for that year."
Although the fair share formula could be considered for modifications, the primary features of
the formula now are based on the number of fire calls in each jurisdiction along with the
market value of each jurisdiction to determine each party's share ofthe cost.
New Contract for Service Agreement.
If the joint board was to be terminated, the City could still create a contract arrangement with
Monticello Township that would provide long term assurance to the Township for fire
protection services similar to current agreements the joint hoard has with other cities and
townships. A contract arrangement would do away with any ownership issues that currently
exist in the joint agreement, but could establish a rate for the Township on a parcel basis that
could possibly be less than the rate charged other jurisdictions. This would be in lieu of any
termination rights or equity interest rights that may have existed under the old agreement but
would provide the Township with long term assurance that they would receive tire protection
coverage from the fire department at a reasonable cost.
For example, the tire department has contracts with Silver Creek Township and the City of
Otsego to provide fire protection services starting in 2004 at a rate of $45/parecl. To
compensate the Township for their previous ownership interest in the fire department vehicles
if the agreement was terminated, perhaps a discount could be applied to this rate of 20110 to
arrive at a contract amount of $36 for Monticello Township parcels compared to the
$45/parcel we would be charging other properties. If the agreement was structured to
continually provide a discounted rate structure to the Township over a longer term such as ten
years, the Township could save $15,000 per year on their fire protection cost over what the
department would be charging other communities. These savings would be technically a
reimbursement to the Township for their ownership interest that they had accumulated during
the previous agreement. After ten years, the contract for services could be reviewed at that
time to see if adjustments to the formula were needed.
B. ALTERNATIVE ACTIONS:
I. The Council could decide to terminate the joint fire board agreement and distribute
any funds according the agreement for capital equipment, i.e. tire trucks.
2.
Council could approve renewing the agreement with minor modifications to the
3
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Council Agenda - 11/24/03
language to clarify what is considered capital equipment purchases and how to address
the allocation of cost for equipment that may be purchased by one jurisdiction only.
3.
Council could decide to terminate the existing agreement but create a contract
agreement for services that provides the Township with a long term assurance of
coverage.
C. STAFF RECOMMENDATION:
Since the joint fire board has been in operation since the mid-seventies, there certainly appears
to be a number of issues that need to be resolved or agreed upon before a final decision can be
made on whether to continue with the present arrangement or to terminate the agreement. If
the Council feels we have reached a point where it may be beneficial for only one jurisdiction
to have control on the fire department operations and capital expenditures, terminating the
agreement and ol1Cring contract services may be the best approach. If this was the preferred
alternative, I would suggest trying to establish contract arrangements similar to that proposed
under option #3 that would provide some long term assurance to the Township that fire
protection services would be available and to compensate the Township for equity ownership
in the some of the vehicles that they have established over the years.
D.
SlJPPORTING nATA:
Copy of current expired joint lire agreement.
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AN AGREEMENT PURSUANT TO MINNESOTA STATUTES 471.59
CREATING A JOINT FIRE BOARD BETWEEN
THE TOWN OF MONTICELLO AND THE CITY OF MONTICELLO
By this instrument the CITY OF MONTICELLO, ~ m~q~cipal corporation of
the State of Minnesota, hereinafter referred to as the City, and the
TOWN OF MONTICELLO, a corporate subdivision. State of Minnesota, hereinafter
referred to as the Town. agree with each other as indicated by the following
articles.
ARTICLE I: Explanatory Material
[A] The City and the Town presently own fire fighting equipment both jointly
and separately. The City owns a fire hall. The City operates an effective
and efficient fire department with volunteer fire fighters including
a chief. It is assumed that, collectively, the CITY and the TOWN are
. more financially able to provide fire fighting equipment and protection.
[B] The respective City Council and Town Board hereby find it advisable
to jointly assume the cost, maintenance, and operation of the fire department,
and to jointly purchase new fire fighting equipment, as may be deemed
necessary. The purpose of this contract is to provide for a joint sharing
of costs and purchases essential to the effective operation and maintenance
of a volunteer fire department.
[C] This contract has been authorized by the City Council for the City of
Monticello and the Town Board for the Town of Monticello pursuant to
Minnesota Statute Section 471.59 (Joint Exercise of Powers).
ARTICLE II: Joint Advisory Board
[A] A Joint Advisory Fire Board, created pursuant to the fire contract between
the City of Monticello and the Township of Monticello dated April 26, 1976,
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and executed June 3, 1976, is hereby extended to faci~itate the performance
of this contract throughout its life. Such Board shall have the powers
specifically given to it in the articles of this Agreement, and sha~l
have the power to make recommendations to the City Council and to the
Town Board to improve cooperation and efficiency in carrying out the
intent of this Agreement, and to make recommendations for amendments
and supplements to this Agreement.
[B)
The membership of said Board sha~l consist of one member from the City,
one member from the Town, and one member from the Volunteer Fire Department.
The member from the City sha~~ be appointed by the City Council; the
member from the Town sha~l be appointed by the Town Board; and the member
from the volunteer Fire Department shall be e~ected by the members of
the Volunteer Fire Department.
.
[C) Said Board sha~l have two regular meetings each year. The first quarterly
meeting shall be held on the first Tuesday in March of each year at
7:00 p.m. The second quarterly meeting sha~~ be held on the first Tuesday
of August of each year at 7:00 p.m., at the City Hall in the City of
Montice~lo, unless such Board fixes a different p~ace for said meeting.
[D) In every calendar year prior to the month of March, the City Council
and the Town Board shall name the members to the Joint Advisory Fire
Board. In every calendar year prior to the month of March, the volunteer
fire department shall elect its member to the Joint Advisory Fire Board.
[E) Such members sha~~ hold office from the first Tuesday in March ~~til
the first Tuesday in March of the fol~owing year. If the City and Town
fail to make such appointment in a timely manner or the Volunteer Fire
Department fai~s to elect its member, the previouS incumbent shall continue
in office until such successor is named.
[F) The Board may adopt ru~es and by-laws not inconsistent with this Agreement
for the purpose of carrying out their duties hereunder.
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ARTICLE III: Duties of Joint Advisory Fire Board
.
[A] The Joint Advisory Fire Board sha~l. with the aid and advice of the
Monticello Vo~unteer Fire Department. prepare a budget prior to September
of each year for the maintenance. operation and purchase of equipment
for the following year. Such recommendations shall be submitted to
the City Council and Town Board on or before September 1 of each year.
ARTICLE IV: Joint Operating Fire Department Account
[A]. The City and the Town agree to annually. prior to the commencement of
each calendar year of this Contract. mutually approve the budget of
the operating expenses for the ensuing ca~endar year as may be recommended
by the Joint Advisory Fire Board.
.
[B] Contributions of the City and the Town shall be paid to the City Treasurer
of the City of Monticello who shall keep the same in a departmental
account to be known as the "Joint Operating Fire Account." The City
Council for the City of Monticello shall approve all expenditures at
their regularly scheduled Council meetings. All other expenditures
for the purchase of supplies. maintenance. and equipment which were
not part of the operating budget shall be approved by both the City
Council and the Town Board before said expenditures are made.
ARTICLE V: contributions to Joint Operating Fire Account
[A] The City and Town shall jointly contribute to the Joint Operating Fire
Account for the maintenance. operation. and purchase of equipment of
the Volunteer Fire Department. The contribution by each party herein
to the Joint operating Fire Account for each calendar year shall be
calculated according to the following formula. known as the "Fair Share
Formula" :
Total Costs x (% of Total Use + % of Total Value) = Fair Share Costs
2
See Appendix "A" for definition of items used in Formula.
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[8] The city and Town shall deposit in advance to the Joint Operating Fire
Account the quarterly contributions of the accepted budget for the Volunteer
Fire Department. Said quarterly contributions shall be made on February 1.
May 1. August 1. and November 1 in the year in which the budget was
approved. All contributions shall be made in money. and not in material
or equipment.
[C] credit towards the quarterly contribution requirements for the following
year's budget shall be granted on the basis of percentage contribution
for any balance remaining in the Joint Operating Account as of December 31
of any year.
ARTICLE VI: Revenue from Adjacent Areas
[A] Revenue from contracts for fire protection to adjacent areas as mentioned
in Article IX [A] 3 and revenue from fire calls to these areas shall
be deposited in the Joint operating Fire Account.
ARTICLE VII: Purchases
[A] The City Council and the Town Board shall jointly agree upon any expenditures
made for the purchase of additional fire-fighting capital equipment.
They shall agree upon all specifications for any and all joint purchases
of capital equipment, pursuant to the recommendation of the Joint Advisory
Fire Board. pursuant to said specifications, the City Administrator
and the Town Clerk shall jointly issue a call for sealed bids to be
prepared and published. Said call shall refer to the specifications
and to this Agreement as basic data binding upon each and every bidder.
The right to reject any and all bids shall be reserved by either the
City Councilor the Town Board.
[B) At the time and place of opening bids, the City Administrator and the
Town Clerk shall tally the bids in the presence of the Joint Advisory
Fire Board. The Joint Advisory Fire Board shall make its recommendations
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to the City Council and to the Town Board as to either accepting or
~ rejecting the bid or bids. The City and Town shall not be bound unless
both the City Council and the Town Board accept the bid or bids. If
either the City Councilor Town Board rejects a bid or bids, and either
Board deems the purchase of said capital equipment necessary, either
party may accept the bid and purchase and pay for the capital equipment
outside the agreement herein. Said property shall be the exclusive
property of the respective governmental unit.
[C] If both parties purchase the equipment jointly, the seller of such joint
equipment shall execute duplicate bills of sale revealing the interest
of the City and the Town so that each has a signed copy.
ARTICLE VIII: Maintenance of Apparatus
[A] The present fire-fighting equipment as set out in Exhibit "A" shall
be that contribution of each respective governmental body. It shall
remain the sole and exclusive property of each of the respective governmental
~ unit. It shall be maintained and insured pursuant to this agreement.
[B] The jointly purchased equipment shall be maintained and insured by the
agreement herein. The control of the purchased equipment shall be retained
by the City and the Town.
[C] The cost of storage, maintenance, and insurance of the respective fire-fighting
equipment and the jointly purchased fire-fighting capital equipment
shall be paid out of the Joint Operating Fire Account.
[0] The cost of the maintenance and insurance of the City Fire Hall shall
be paid out of the Joint Operating Fire Account.
ARTICLE IX: Use of Fire Equipment
[A] The equipment as set out in Exhibit "A" and the equipment jointly purchased
shall be used within the jurisdictional area of the City and Town and
~ nowhere else except as follows:
-5-
.
.
.
1. The adjacent area where the fire may spread to such
City or Town;
2. To assist neighboring fire departments as may be mutually
agreed upon under a reciprocal agreement with such
fire departments;
3. In any adjacent area to the City and to the Town
with which a contract for protection may be negotiated.
[B] It shall be the duty of the Joint Advisory Board to provide volunteers
in sufficient number to maintain a staff of fire fighters to answer
fire calls and to command available equipment in such a manner so as
not to fall below the minimum standard set forth by the Bureau of Fire
Underwriters.
[C] Dispatching the operation of the fire-fighting equipment shall be the
duty of the Chief of the Fire Department, and in the Chief's absence
shall be the duty of the Assistant Chief. If neither is available,
the person previously appointed for this purpose shall be in charge.
[0] The Volunteer Fire Department shall answer all calls under the direct
supervision of the Fire Chief without regard to the authority of any
other person giving the alarm or order.
ARTICLE X: Public Employees' Retirement Association
[A] Requirements of the Public Employees' Retirement Association may be
paid by transferring from the Joint operating Fire Account as determined
by the Joint Advisory Board.
ARTICLE XI: Liability-Governmental Functions-Protective Clauses
[A] In all of the provisions of this Agreement, the City and the Town shall
be deemed to be exercising their governmental functions so that each
shall not be liable for the other for any negligence of its officers,
employees, fire fighters, or agents.
[a] Specifically, without limiting the effect of the language in the preceding
-6-
paragraph. the City and its officers. employees. and fire fighters shall
4It not be liable for any of the following acts or omissions: failure to
answer a call promptly or at all; for any trespass or damage to persons
or property whether necessary or unnecessary in connection with going
to. returning from any fire call or in serving at any fire or fire call.
[C] In the event of any fire call to which the Fire Department will respond.
sufficient personnel and equipment shall remain at the City Fire Hall
in order to respond to any subsequent call for fire protection. whether
such call is or is not located within the same jurisdiction of the first
call.
ARTICLE XII: Life of This Agreement
[A] This Agreement shall expire December 31.2000. or at an earlier date
when. for sufficient cause. the City or Town shall notify the other
in writing at least 180 days of the desire to terminate the Agreement
herein.
4It
[B] On any termination. the remaining capital equipment jointly acquired
shall be sold at a reasonable price on competitive bids and the proceeds
divided among the owners as their interest appears. Non-capital equipment.
such as miscellaneous supplies. office supplies. and perishables. shall
be considered the property of the Fire Department and shall be considered
to be conveyed, without further compensation, to the jurisdiction which
assumes the authority and responsibility for the Fire Department. A
schedule for all fixed assets purchased shall be maintained. and proceeds
from their sale shall be distributed on the basis of the original contribution
percentage for the fixed asset in question. The City and the Town,
respectively, may be the bidder at any such sale.
[C] On any termination, the balance of any remaining monies in the Joint
Operating Account shall be distributed based on the percentage contribution
for that year.
4It
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IN TESTIMONY WHEREOF, the parties of the Agreement have hereunto set
their hands and seals this / , day of T A IV ,19:!.1r
TOWN OF MONTICELLO
SEAL
SEAL
-8-
. APPENDIX "A"
Total Costs: The total annual costs of Fire Department operation. in
dollars. inCluding fixed costs. operating costs. manhour
costs. and capital costs amortized over expected life
of equipment. vehicles and buildings.
Total Use: The use of the Fire Department services by each party
expressed as a percentage (%) of the total use of Fire
Department services by all parties. The percentage (%)
is based on manhours spent in each area averaged over
the past five (5) years.
Total Value: The Market Valuation of each party expressed as a percentage
(%) of the sum of the valuations of all parties using
Fire Department services.
Fair Share: Each party's share of total annual costs expressed in
dollars.
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EXHIBIT A
Fixed Asset Schedule
CITY OF MONTICELLO
.
Fire hoses and nozzles
Smoke inhalator
Fire boots and helmets
Survival air equipment
Resuscitator
Tire generator
Fire clothes
Smoke ejector - 1971
Centrifugal pump - 1971
2-way radio system - 1975
Alarm system - 1975
TOWN OF MONTICELLO
1973 fire truck
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l,~b
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Council Agenda - 11/24/2003
12
Review ofthe City of Monticello's Snow Plowin~/Removal Policv and consideration of
additional amendments, such as adding other sidewalks to be cleared bv the City, (J ,S,)
A. REFERENCE AND BACKGROUND:
Each year the City staff reviews the Snow Plowing/Removal Policy and makes changes as reflected
by growth and actual field conditions during the plowing and removal from the previous winter. The
policy that you have in your agenda packet reflects those changes, The changes are in italics, bold
and marked in yellow, The most notable changes are as follows: Under Section 12, Parking Lots,
the Community Center parking lots were moved from being plowed by 8 a.m, to plowing to begin
by 4 a.m, This is due primarily to the opening of the Community Center at 6 a.m, and needing
parking space at that time,
Also under Section 12, Page 6, you will note under Block 35, the parking lot behind Loch Jewelers,
that we would like to sign this lot for 24-hoLlr parking rather than the typical 72-hour parking to aid
in timely snow removal and other seasonal maintenance, It appears like this becomes an extended
time parking lot fix trailers, trucks and other vehicles which remain parked there for days and
ohstruct our timely snow clearing operations.
Another significant area changed is under City Maintained Sidewalks, Item 13, on Page 7 you will
note that we have added the north side of Broadway between Chestnut Street and Dayton Street. The
husiness and commercial areas are a one pass only and we do not broom or sand those areas, Also,
we added the sidewalks along the new lihrary on Page 7,
An additional change was under City Maintained Pathways, The previous snow plowing policy has
us cleaning the ISTEA pathway system including the 1-94 pedestrian hridge upon its completion and
did not define the actual area the ISTEA pathway included. It is now defined under Section 14,
Under Section 15, City Maintained Skating Rinks, we removed the I lillcrest Park rink as it is not
used to any great degree, and the Cardinal Hills Park skating rink no longer exists.
The last update made is under Section 20 where we added that the Wright County Sheriffs
Department will also enforce city ordinance in regard to pathways and use hy A TV' s and other
motorized vehicles on Page 10.
CONsmERATION OF ADDING ADDITIONAL SIDEW ALKS TO BE CLEARED BY THE CITY
At a previous meeting the City Council directed staffto clear that section of sidewalk recently placed
on the north side of Broadway from Chestnut to Dayton with us making a single pass with the snow
blower on the commercial areas rather than going into the street and driving around those areas, This
adds approximately 1,3 miles to the amount of sidewalk and pathway that the city currently clears,
hringing thc total to about 8.6 miles, Since many of these areas require a double pass either due to
the necessity to clean the pedestrian ramps from both ways or the width, we actually travel ahout
17,3 miles each time we clean these pathways and sidewalks, With your agenda packet is a map
showing the existing areas maintained by the City. This includes the sidewalks and pathways where
we have full maintenance, as well as the single pass areas, Adding the north side of Broadway is
Council Agenda - 11/24/2003
. about a 15% increase in the amount of sidewalk we do. This is actually more than a 1 Y% increase
in workload as the snow from Broadway finds its way onto these sidewalks almost every time the
snow is plowed outside the downtown area. Currently an average snowfall requires a minimum of
eight hours to clean our sidewalks and pathways without blizzard force winds. It is estimated now
that wil1 be pushed to at least 10 or 11 hours. Since two of the park people arc already transferred
to the Street Department during snow plowing and removal operations, we won't know the total
effect of adding this portion of sidewalk until we've gone through a normal winter. We would ask
that if the council considers adding additional sidewalk to our maintenance that they do it careful1y
and consider all the ramifications of adding sidewalk with the explosive growth of the community
over the next few years. following are some of the things to consider:
It is likely that the additional 1.3 miles added will put a strain on our system that will more than
likely result in additional overtime hours and higher costs. In addition, the present budget docs not
allow flJr extra fuel, human resources, parts and maintenance for equipment beyond what we are
currently doing. The equipment we have to clean the 5' sidewalks, namely the trackless unit, is old
and a replacement for this vehicle would be $80,000 - $90,000. While most residents would like to
have their sidewalk cleaned by the City, we also deal with complaints that snow is blown into their
yard, sometimes contaminated with salt, and often the sod is tore up near the edge of the sidewalk
or snow is pushed across or blown across the dri veway which was just cleaned.
.
One has to carefully look at doing work in one residential area and not another. This could blossom
into doing the whole city unless specific reasons arc given for doing one specific area. We have
approximately 12.6 more miles of trail and sidewalk that we don't clean. Significant costs would
be involved if we ended up doing it all. Maps are included in your agenda packet showing all the
remaining sidewalks and pathways in the city.
To aid you in the decision whether to add additional sidewalks or not, the Park Superintendent did
a survey of other cities to determine what they currently do or recent changes they made. It appears
that most cities have moved away from doing all sidewalks due to economic, labor and equipment
issues. St. Michael is the only city indicating that the city takes responsibility for all sidewalks and
pathways. The city clears the pathways and contracts out the cleaning of the sidewalks. No
information was given as to the miles of pathway or sidewalks that they have, but they indicated the
contracting of the sidewalks last year was $15,000 even though there was very little snow. A copy
of this survey is included in your agenda packet.
B. AL TERNA TIVE ACTIONS:
1 . The first alternative would be to approve the Snow Plowing/Removal Policy as amended and
corrected by City staff and enclosed in your packet, with no additional sidewalk or pathways
added.
2.
The second ~lternative w~uld be to a~prove the policy in you~.packet but to add sidewalks :\
or pathways Il1 areas conSIdered crucwl to be cleaned by the City. C ~~cl ~ r--&. st. )4 lAo\9.A--1J l
The third alternative would be to approve the policy but make other changes, not necessarily
related to sidewalks.
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Council Agenda - 1l/24/2003
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator, Public Works Director and Park Superintendent
that the City Council approve the Snow Plowing/Removal Policy as drafted under alternative # I, and
that if additional changes are made under alternative #2 or #3, that thcy carefully consider the
ramifications of such changes to costs, man power, and equipment, and other areas of the city.
D. SUPPORTING DATA:
Copy of amended policy.
Copy of maps showing sidewalks and pathways maintained by the City. Copy of map showing all
the sidewalks and pathways in the city.
Copy of City Sidewalk Winter Maintenance Survey from nearby communities.
.
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~
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CITY OF MONTICELLO
SNOW PLOWINGIREMOV AL POLICY
Effective November 10, 1997
Amended by the City Council November 13, 2001
1. INTRODUCTION
The City of Monticello assumes basic responsibility for the control of snow and ice on city streets and city
owned public parking lots. Reasonable snow and ice control is necessary for routine travel and emergency
services. The city will provide such control in a safe and cost effective manner, keeping in mind safety,
budget, personnel and environmental concerns. The city will utilize city employees, city equipment and/or
private contractors when necessary to provide this service.
2. AREAS OF RESPONSmILITY
.
Through its adoption, the City Council of Monticello is responsible for the policy established herein.
Implementation of this policy is the responsibility of the Street Superintendent under the direction of the
Public Works Director and City Administrator. The chain of command is the City Administrator, Public
Works Director and Street Superintendent, in that order. Decisions as to time, method and materials used
on snow plowing/removal operations will be made by the Street Superintendent under the direction of the
Public Works Director and City Administrator, and any amendments are to be in accordance with amendment
section of this policy. The newly created Parks Department will supplement the efforts of the Street
Department with primary responsibilities in sidewalks, pathways and skating rinks. This work will be carried
out by the Park Superintendent under the direction of the Public Works Director and City Administrator.
3. AMENDMENTS TO POLICY
Any amendments to this policy require council approval. Whenever possible and practical, amendments
should be brought up at council meetings and should be a matter of public record. However, to allow for
emergencies or other extenuating circumstances, when time does not p'ermit council approval or action, the
Public Works Director is hereby authorized to amend any portion of this policy he sees fit. Ifpractical, the
City Administrator shall be notified and shall approve of any such amendment. Any such amendment made
due to a particular emergency shall be brought to the attention of the council if the amendment is to be a
permanent one.
4. EQUIPMENT
.
The city shall acquire, maintain, repair and replace equipment on a timely basis as the city's established
budget shall allow. To provide for utilization of equipment in a cost effective manner, the city may use
regular city trucks, motor graders, front-end loaders, snow blowers and any other regular equipment as may
be useful for control of snow and ice. Equipment that can be used only for snow and ice control shall be
acquired and utilized only if deemed absolutely essential.
F:IBETHG\WORDPRDCIROGERISNOWPWW-200'_POLICY.WPD: 1110312003
- PAGE 1 OF 10-
Whenever existing snow removal heavy equipment is believed to be broken down for an excess of eight hours
during a declared snow event and that piece of equipment is essential to snow plowing/ removal operations,
the Street Superintendent may rent equipment. The Public Works Director shall be notified of this decision.
immediately. A written report to include equipment down, reason for renting, estimated rental period, rental
company, rental machine identification, rental rate, and estimate of total cost shall be submitted within 48
hours.
When the Street Superintendent determines that the policv levels of service cannot be orovided bv citv
forces, he shall report to the Public Works Director the following information:
A Additional time required to provide desired levels of service using just city forces.
B. Additional equipment and/or personnel support required to achieve desired levels of service.
C. Estimated number of hours equipment and/or personnel will be required.
The Public Works Director will then take the followin1! action:
A. Determine availability of contractor equipment.
B. Estimate cost of contracted service required.
C. Determine availability of funds to meet estimated costs.
D. Based on information supplied, the Public Works Director shall determine whether to contract for
additional service or equipment, or accept reduced levels of service.
If contracted service or equipment is secured, the Public Works Director shall provide the Citv
Administrator with a report containing the followinr: information: .
A. Purpose of contracting snow plowing/removal.
B. Estimated time and cost of contracted services.
C. Time and date contract began.
In the absence of the Public Works Director, the Street Superintendent shall have full authority under this
section and shall communicate any decisions or actions resulting in extraordinary expenditures to the City
Administrator.
5. WORK SCHEDULE
Scheduling of employees is the responsibility of the Street Superintendent under the direction of the Public
Works Director. When conditions allow, work schedules shall be arranged to keep overtime at a minimum,
with overtime scheduling being approved by the Public Works Director. The Public Works Director shall
notify the City Administrator of any unusual amount of overtime to be performed and the reasons.
6. MINIMUM LEVELS OF SERVICE
The following are minimum levels of service that can be expected. The city will strive to achieve better
results if possible. .
F:IBE1l-IGIWORDPROCIROGERISNOWPLOW.2001-POLICYWPD: 1110312003
- PAGE 2 OF 10-
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Snow and/or ice control may be terminated at any time the Street Superintendent or his designee determine
that rising or falling temperatures, visibility and/or the rate of accumulation make the control unsafe,
ineffective or unnecessary.
Should a subsequent storm occur within the minimum times for service, then such subsequent storm shall
become the storm referred to in this policy.
A. Snow removal and/or sanding operations shall begin when snow accumulation reaches 2" or when
ice or snow pack occur on desi~nated primary snow emere:encv streets, and shall continue
periodically throughout the duration of the storm. It is the intention ofthe City to keep these routes
open to traffic, if possible, during a storm; however, it is not the intent to keep them snow or ice free.
B. All designated secondary snow emergency streets shall be open to traffic (two lanes) within eight
(8) hours after the snow storm subsides.
C. All remaining non emergency through streets shall be open to 2-1ane traffic within 12 hours after
the snowstorm subsides. Parking lot snow may be piled for removal and removed after snow is
hauled from the Broadway median and all streets are widened curb to curb where possible. The snow
plowing operations in the commuter parking lots shall be started by 4 a.m. whenever weather
conditions allow.
D.
All public streets such as dead ends and cul-de-sacs shall be open to traffic within sixteen (16)
hours after a snowstorm subsides.
E. Downtown Broadway, from Linn Street to Palm Street shall be plowed to the center median. The
Street Superintendent or his designee may elect to plow downtown streets during evening or early
morning hours to avoid traffic and parked vehicles. Other downtown streets will be plowed outward.
City owned parking lots and alleys in blocks 34, 35 and 52 are plowed by 8 a.m. after a 2"
accumulation of snow (see Section 12).
F. Downtown snow hauling including the half block of Walnut south of Broadway, if necessary, shall
begin by the evening after all streets have been plowed and the crews are rested. Hauling shall not
be conducted Friday evening or Saturday evening unless abnormal conditions warrant same.
G. Salt and sand operations shall provide bare pavement on driving lanes when conditions allow for all
primary snow emergency routes, skid resistance at school crossings, stop signs and isolated icy areas.
General snowpack on residential streets shall not be sanded.
H. Snow depth at the comers of intersections shall be reduced to 36" or less following other necessary
snow plowing and removal operations. The Street Superintendent or his designee shall have the
authority to determine the scheduling and priority of this function.
I. Certain county highways within the city are maintained by the city and fall under county maintenance
agreements.
F:\6ETHG\WOROPROClROGERlSNOWPlQW-2001-POlICY. WPO: 1110312OO3
-PAGE30F10-
7.
SNOW EMERGENCY ROUTES
.
PRIMARY SNOW EMERGENCY ROUTES
CSAH 39 WEST
FROM THE PUBLIC WORKS BUILDING TO CSAH 75 WEST
BROADWA Y
FROM WILLOW STREET TO CSAH 39 EAST
WALNUT STREET
FROM WEST BROADWAY TO 7TH STREET
HART BOULEVARD
FROM MISSISSIPPI SHORES TO WWTP TO CSAH 75 EAST
WASHINGTON STREET
FROM BROADWAY EAST TO 7TH STREET
7TH STREET
FROM WALNUT STREET TO WASHINGTON STREET
6TH STREET
FROM THE FIRE HALL TO TH 25: INCLUDING FIRE HALL PARKING LOT AND DRIVEWAYS
..... ..
SECONDARY SNOW EMERGENCY ROUTES ... ..
ELM STREET
FROM CSAH 39 WEST TO 6TH STREET WEST
6TH STREET WEST
FROM ELM STREET TO THE FIRE HALL
CEDAR STREET
FROM RIVER STREET TO 7TH STREET
JRD STREET
FROM CHESTNUT ST TO WASHINGTON ST
SCHOOL BOULEVARD
FROM SERVICE DRIVE (WEST OF T.H. 25) TO CR 18
CHELSEA ROAD EAST
FROM T.H. 25 TO CR 18
CHELSEA ROAD WEST
FROM PARK PLACE DRIVE TO TH 25
RIVER STREET
FROM THE NSP BALLFIELDS TO THE NURSING HOME ENTRANCE
OTTER CREEK ROAD
FROM CSAH 75 TO RIVER STREET WEST
OAKWOOD DRIVE EAST
FROM T.H. 25 TO INCLUDE THE CUL.DE-SAC
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F;IIlE"THG\WOROPROClROGERISNOWPLOW.2001.POLlCY.WPD: 1110312003
- PAGE 4 OF 10-
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8. METHOD OF PLOWING SNOW
Snow will be plowed in a manner so as to minimize traffic obstructions. With the exception of that section
of Broadway previously mentioned, the snow will be plowed from the center of the street outward. For
narrow streets or other streets when conditions require, the Street Superintendent or his designee may
choose to plow from one side to the other. Snow shall be plowed and pushed from left to right and
discharged on the edge of the street or on adjacent right-of-way without regard for sidewalks and/or
driveways. The City shall not be responsible for plowing snow from any private driveways or sidewalks.
9. HAULING OF SNOW
Where space does not allow for snow to be pushed or piled outside the driving lanes, the city will remove
the snow by hauling. Timing of such hauling shall be at the discretion of the Street Superintendent or his
designee.
10. WEATHER CONDITIONS
Snow and ice control operations will be conducted only when weather conditions do not endanger the safety
of employees or equipment, and operations are effective. Factors that may delay snow and ice control
operations include: severe cold, significant winds, limited visibility and rapid accumulation of snow and/or
Ice.
11. DISPATCHING OF EQUIPMENT
Dispatching of equipment shall be determined by the Street Superintendent or his designee. The Street
Superintendent or his designee shall monitor weather conditions and forecasts to aid in dispatch decisions.
Plowing and/or sanding operations may occur during the assigned work shift or on a specific situation call
out. If the specific situation is on a primary snow emergency route, the response shall be as soon as possible
if workers and equipment are available and it is more than four hours until a work shift is to begin. Once a
work shift has ended, the Street Superintendent or his designee has the discretion of responding immediately
to other specific situations or waiting, in the case of non-emergencies, until a new work shift begins.
For emergency vehicles responding to emergency situations (fire, medical, police) within the city, necessary
workers and equipment will be dispatched as soon as possible. The Street Superintendent or his designee
shall keep the Public Works Director informed of start, progress and end offull scale plowing operations.
12. PUBLIC PARKING LOTS
PLOWING TO BEGIN BY 4 A.M.
COMMUTER PARKING LOT
INCLUDING SCHOOL BOULEVARD WEST AND SERVICE DRIVE
MEADOW OAK PUBLIC PARKING LOT
INTERIM PLOWING FOR 2001/2002 SEASON FOR COMMUTER USE
TO BE REVIEWED BY CITY COUNCIL PRIOR TO 200212003 SEASON
MAXIMUM LENGTH OF COMMUTER PARKING IS 18 HOURS AND SIGNS HAVE BEEN POSTED
COMMUNITY CENTER PARKING LOTS (moved from a a.m.)
WEST AND SOUTH LOTS
F:\BETHG\WORDPROCIROG"R\SNOWPLOW-2001-PO~lcy.wPD' 111O:l1<OO3
- PAGE 5 OF 10-
PLOWED BY 8 A.M. (ON NORMAL BUSINESS DAYS)
CITY HALL PARKING LOT
HI-WA Y LIQUOR PARKING LOT
DEPUTY REGISTRAR/MOTOR VEHICLE PARKING LOT
BLOCK 34
BY ZOO AND A V ROOM
BLOCK 35
BEHIND LOCH JEWELERS
(Sign lot for Uhour parking to aid in timely snow removal and other seasonal maintenance)
BLOCK 42
BY KJELLBERG'S CARPET ONE
.
'.
PLOWED WITH PRIMARY SNOW EMERGENCY ROUTE ......
FIRE HALL PARKING LOT
'.
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PLOWED WITHIN 12 HOURS FOllOWING SNOW FALL EVENT
PUBLIC LIBRARY PARKING LOT
PUBLIC WORKS MAINTENANCE BUILDING AND OFFICE PARKING LOTS
ANIMAL SHEL TER PARKING LO T (plowed by Sewenwater Department)
4TH STREET PARK PARKING LOT (plowed by SewerIWater Department)
EAST BRIDGE AND WEST BRIDGE PARK PARKING LOTS
.
13. CITY MAINTAINED SIDEWALKS
CLEARED WITHIN 24 HOURS OF THE END OF A STORM EVENT AS PER CITY ORDINANCE
BROADWA YEAST
SOUTH SIDE BETWEEN THE ZOO AND BOB'S BARBER SHOP
BROADWA Y WEST
SOUTH SIDE FROM 906 BROADWAY TO PUMP & MUNCH
JRD STREET WEST
NORTH SIDE FROM FLICKERS TO WALNUT STREET
BROADWA YEAST
SOUTH SIDE FROM PALM STREET TO WASHINGTON STREET
.
F:\BETHGIWORDPROCIROGERISNOWPLOW-2001-POLlcY,WPD: 11103nOO3
- PAGE 6 OF 10-
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CLEARED WITHIN 24 HOURS OF THE END OF A STORM EVENT AS PER CITY ORDINANCE
BROADWAY WEST
FROM CHESTNUT STREET TO NORTH SIDE LINN STREET WITH THE EXCEPTION OF TRINllY
LUTHERAN CHURCH AT 494 WEST BROADWAY
BROADWAY EAST
FROM NORTH SIDE COMMUNllY LENDERS AT 731 EAST BROADWAY TO PALM STREET TO
DAYTON STREET WITH THE EXCEPTION OF KEN'S SERVICE AT 743 EAST BROADWAY
LIBRARY
SOUTH SIDE 6TH STREET FROM WALNUT TO LOCUST;
WEST SIDE WALNUT FROM 6TH TO DRIVEWAY
EAST BRIDGE PARK
BITUMINOUS PATHWAY AT THE SLIDING HILL
HI-WA Y LIQUOR
INFORMA TlON CENTER
SW CORNER ON TH 25 & CSAH 75 TO ALLEY INCLUDING PRIME AMERICA
JRD STREET EAST
DEPUTY REGISTRAR/PARKING LOT
RIVER STREET WEST
STEPS AT SOUTH SIDE OF RIVER STREET ON WALNUT STREET
ELM STREET
WEST SIDE FROM GOLF COURSE ROAD TO BROADWAY
CARDINAL HILLS PARK
CEDAR STREET
EAST SIDE AT RR CROSSING
WALNUT STREET
EAST SIDE PARKING LOT, ALLEY TO 3RD STREET
WASHINGTON STREET
EAST SIDE FROM RR CROSSING TO 7TH STREET
MINNESOTA STREET
EAST SIDE AT OLD 7TH STREET AND NEW 7TH STREET
BROADWA Y
NORTH SIDE AT OLD MAX DISCOUNT VACANT LOT
BROADWA Y
SOUTH SIDE AT OLD SENIOR CENTER VACANT LOT
COMMUTER PARKING LOT
BUS SHELTER AND SIDEWALK
COMMUNITY CENTER
WEST SIDE OF WALNUT STREET FROM RR CROSSING TO 6TH STREET
AND NORTH SIDE OF 6TH STREET FROM WALNUT STREET TO FIRE HALL
F;\BETHG\WORDPROCIROOER\5NOWPlOW-2001-POlICYWPD: 1110312003
- PAGE 7 OF 10-
Sidewalks Cleared With City Assistance:
1.) South side of Broadway from the Broadway Kwik Stop to and including the Peterson .
Grimsmo Chapel at 250 East Broadwa:v. and the North side of West and East Brotulway
from Linn Street to Palm Street inclllding Trinity LIlt1r.eran Clwrch at 449 West
Broadway. Also the north side 0/ East Broadway infront 0/731 and 743 East Broadway
near Washington Street. The City will make one (1) pass with a snow blower each time its
snow blower is used on the adjacent West and East Broadway sidewalks. The City will not
broom or apply sand/salt to this sidewalk in the commercial area.
2.) Sidewalks on the east and west sides of Highway 25 from River Street to Oakwood Drive:
The city will assist Mn/DOT when they request, by providing one (1) operator or one (1)
driver and a 12-cubic yard dump truck to help remove snow from sidewalks put there by
Mn/DOT plows.
14. CITY MAINTAINED PATHWAYS
CSAH 7S
FROM WEST RIVER STREET TO PINEWOOD ELEMENTARY
CSAH 7S
FROM MONTI MIDDLE SCHOOL AT THE HOSPITAL SIGNAL LIGHTS TO MEADOW OAK AVE
SCHOOL BOULEVARD
FROM CR 117 TO CR 18 EXCEPT SOUTH SIDE FROM FALLON TO CARDINAL HILLS PARK
TH2S
EAST SIDE FROM KJELLBERG'S TO OAK WOOD DRIVE
SCHOOL BOULEVARD
NORTH SIDE FROM TH 25 TO SERVICE DRIVE
2001ISETEA PA THWA Y SYSTEM INCLUDING 1-94 PEDESTRIAN BRIDGE
FROM CSAH 1~ SOUTH TO SCHOOL BLVD TO THE EAST THRU MEADOW OAK TO MEADOW
OAK DRIVlE
MEADOW OAK
FROM MEADOW OAK A VENUE TO MEADOW OAK DRIVE
.
The Pathways shall be cleared to a min. width of6' within 36 hours of the end of any snow event with snow
accumulation of 1;2 " or more on the pathway . Work on the pathways immediately adjacent to major highways
or thorough fairs will not begin until the adjacent roadway is plowed and widened. Pathways shall be blown
clear and/or broomed as necessary to provide a surface deemed safe for pedestrian traffic. It is expected that
the bituminous surface shall be visible in many areas along the pathway. Pathways designated for snow
removal which are used for student pedestrian travel to and from the schools shall be cleared within 24 hours
of the end of a snow event provided any immediate adjacent major roadway is cleared and widened first.
(Amended by City Council 01/14/2002)
.
F:IBElHGIWORDPROClROGERISNOWPLOW.2001-POLlCYWPD: 11/0312003
-PAGE80F10-
.
.
.
15.
CITY MAINTAINED SKATING RINKS
4TH STREET PARK
(1) HOCKEY RINK
(1) GENERAL SKATING RINK
WEST BRIDGE PARK
(1) GENERAL SKATING RINK
Within 36 hours of the end of any snow event with an accumulation of more than 1" of snow, all four rinks
shall be plowed or blown clear and then broomed. All snow shall be removed from within the hockey rink
area and no accumulations of snow should be left around the inside of the boards. Care should be used not
to throw or pile snow on walkways. For any event between one-tenth of an inch to an inch of snow, all four
rinks shall be broomed within 36 hours after the end of the snow event. Again, accumulation or ridges of
snow around the inside of the hockey boards must be removed. (Amended by City COllllcil 0111412002)
The following rinks will be cleared as time allows after sidewalks, pathways, and above rinks are
complete:
REMOVE TIIESE FROM LIST - HIlLCREST NOT USED - CARDINAL DOESN'T EXIST
I (1) GENERAL SKATING RINK
I
HILLCREST PARK
CARDINAL HILLS PARK
(1) GENERAL SKATING RINK
16. DAMAGE TO PERSONAL PROPERTIES
Only those mailboxes or other personal properties which are installed properly and allowed by city ordinance
to be on the boulevard and are damaged bv actual contact with city equipment, will be considered for
compensation at city expense. Compensation fOf mailboxes and posts shall be for materials only. Damage
to trees, shrubbery and other landscaping will not be considered for compensation unless located beyond the
boulevard or private property. The city will fe-seed plow disturbed areas of the boulevard in the summer
months when staffing and workload permits.
Damage to personal vehicles will be considered only if they are legally parked and only if physically contacted
by equipment.
17. PLOWING OF PRIVATE PROPERTY
Unless there is direct benefit to city operations or unless emergency vehicles need access, there shall be
no plowing of private property with city equipment.
F;\BrulGIWORDPROCIROOERISNOWPLOW-2001-POLICY.WPD: 11103f2OO3
- PAGE 9 OF 10 ~
18. REVIEW OF POLICY
The city will keep on file comments and complaints received regarding this policy. This policy will be .
reviewed periodically. Any review will consider comments or complaints received since the last review.
19. WINTER PARKING REGULATIONS
The Wright County Sheriff's Department will rigorously enforce portions of the parking ordinances beginning
November 15 through April 15, as follows:
TITLE 9, CHAPTER 1 SECTION 2:
Parking and stopping: It shall be unlawful for the owner and/or driver of a motor vehicle to stop, stand, or
park the said vehicle in any of the following places, except when necessary to avoid conflict with other traffic
or in compliance with the directions of a peace officer or traffic control devices:
On any street or roadway between the hours of two o'clock (2:00) a.m. and six o'clock
(6:00) a.m. from November 15 through April 15, except physicians on emergency calls.
TITLE 9, CHAPTER 1, SECTION 8:
Parking in regard to snow plowing and/or removal: After a snowfall, all streets in the city of Monticello
shall be cleared of all motor vehicles and parts thereof for the purposes of snow plowing and/or removal until
all~~~~ .
Any motor vehicle or parts thereofleft on any street or boulevard in the city of Monticello in such a way as
to impede the performance of the city and/or state snowplow shall be dealt with under the Penalty Code No.
1-4- L
20. WINTER SIDEWALK PATHW AY/SNOWMOBILE REGULATIONS
The Wright County Sheriff's Department will rigorously enforce portions of the city ordinance in regard to
use of the sidewalks/pathways by snowmobiles, ATV'S ami other mulorized vehicles.
TITLE 6, CHAPTER 5, SECTION 2:
Restrictions: It is unlawful for any person to operate a snowmobile:
On any sidewalks or pathways in the city of Monticello provided for pedestrian and/or bicycle
travel.
.
F'IBET1-I<3IWORDPROCIROOERISNOWPLQW-2001-POLICY.WPD: 11103/2003
-PAGE100F10-
.
.
.
CITY SID.EW ALK WINTER MAINTENANCE SURVEY
NOVEMBER 2003
SIDEWALK
CITY NAME WINTER SIDEWALK CLEARING POLICY SIZE
BECKER OLD POLICY: THE CITY USED TO CLEAR ALL SIDEWALKS AND 6'
PATHWAYS AND THEY HAD A SIGN-UP SHEET FOR CLEARING SIDEWALKS
DRIVEWAYS FOR THE ELDERLY BUT THEY FOUND THAT AS THE
CITY GREW THIS WAS A MESS! 1 0' - 12'
PATHWAYS
NEW POLICY: NOW THE CITY CLEARS THE MAJOR SCHOOL ROUTES
AS WELL AS THE COMMERCIAL DOWNTOWN AREA. PRIVATE
PROPERTY OWNERS ARE RESPONSIBLE FOR CLEARING THEIR
ADJOINING SIDEWALK.
BIG LAKE IT IS THE RESPONSIBILITY OF THE ADJOINING PROPERTY OWNERS
TO MAINTAIN THEIR SIDEWALK. CITY RESEARCHING CLEARING
SOME SIDEWALKS.
BUFFALO CITY TAKES CARE OF MAIN ROUTE SIDEWALKS ONLY. ALL OTHER
SIDEWALK CLEARING IS THE RESPONSIBILITY OF THE ADJOINING
PROPERTY OWNER. (IF CITY CLEARS, WHEN PROPERTY OWNER
REFUSES, THE CLEARING IS ASSESSED TO THE PROPERTY
OWNER).
COON RAPIDS THE CITY CLEARS ALL THE MAIN THOROUGHFARES AS STATED IN
THEIR SNOW PLOWING POLICY. FOR ALL OTHER SIDEWALKS IT IS
THE RESPONSIBILITY OF THE ADJOINING PROPERTY OWNER
(INCLUDING COMMERCIAL AND RESIDENTIAL) TO CLEAR THEIR
SIDEWALK. (IF CITY CLEARS, WHEN PROPERTY OWNER REFUSES,
THE CLEARING IS BILLED TO THE PROPERTY OWNER).
ELK RIVER IN 1988 THE CITY BEGAN CLEARING ALL SIDEWALKS AND 5' - 6'
PATHWAYS. HOWEVER, UNDER THEIR NEW POLICY, THEY NOW SIDEWALKS
CLEAR ONLY THEIR PEDESTRIAN PA THWA Y SYSTEM AND HAVE
TURNED OTHER SIDEWALKS AND PATHWAYS BACK TO THE 12 MILES
ADJOINING PROPERTY OWNERS DUE TO GROWTH AND HIGH SIDEWALKS &
COSTS. THE ELDERLY ARE ADVISED TO CONTACT THE BOY PATHWAYS
SCOUTS TO HELP CLEAR THEIR SIDEWALKS.
MOUND CITY CLEARS ALL MAIN STREET SIDEWALKS. ALL OTHER
SIDEWALK CLEARING IS THE RESPONSIBILITY OF THE ADJOINING
PROPERTYOWNER.
S1. MICHAEL THE CITY CLEARS PA THWA YS ONLY AND SUB-CONTRACTS OUT
CLEARING OF ALL SIDEWALKS. THE COST OF THIS SUB~
CONTRACTING WAS $15,000 LAST YEAR EVEN THOUGH THERE WAS
VERY LITTLE SNOW.
COMMENTS:
Many cities have gone from a 5' to a 6' sidewalk because the equipment to clear the 6' width of sidewalk
is more available and less costly than the industrial specialty equipment needed to clean a 5' sidewalk.
Most of the cities surveyed found many problems with clearing more sidewalks and pathways. Most are
economic, labor and equipment issues.
The Monticello Chamber Office maintains a short list of students who will to do community service such
as shoveling sidewalks for the elderly.
F;\PATTIPlADAMlSIDEWALKREPORT1 ,-, &-03.WPD
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13.
Consideration of Addine Stop Siens on Walnut Street (WSB)
A.
REFERENCE AND BACKGROUND:
At a recent Council meeting, WSB was requested to analyze 3rd Street and 4th Street for
consideration of changing the traffic control to an all-way stop status. Attached is a
report lrom Chuck Rickart, WSB traffic engineer, on those two locations along with the
intersection of the private street across trom City I-Iall. It is the recommendation of
Chuck and WSH that all of these intersections receive stop signs. The intersections of 3rd
Street and 4th Street provide the traveling public with an expectation that they should stop
and this would bring those intersections in line with 6lh Street. The signs should be
installed along with the installation of advanced warning traffic control change signs for
at least two weeks.
B. ALTERNATIVE ACTIONS:
1. Approve a traHic control change to provide an all-way stop condition at 3rd Street
and 4th Street and add a stop sign to the private street across from City Ilall.
2. Do nothing.
STAFF RECOMMENDATION:
It is the recommendation of the City Engineer to proceed with Alternative 1.
SUPPORTING DATA:
Memorandum from WSB & Associates, Inc.
C:'I/)( )(" fAIF-/IJ.HH'N.,./.{;Nf)'IU)('/lJ..\-./lli.'lIIl'i/t J.103 Uf.:/'Ol"' ,"(~elld(/ Ikm.d()(
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12:138
WSB & ASSOCIATES INC.
76328771713 P.132/03
Memorandum
To:
Honorable Mayor and City Council
City of Monticello
Chuck Riclu1.rt, P.B., P.T.O.B.
Traffic Engineer
From:
Date:
November 20, 2003
Re:
Walnllt Street Stop Sign Installation
WSB Project No. 1160.611
As requested, we have reviewed the following intersection for stop sign installations:
1. Walnut Street at 3rd Street - All-way stop
2. Walnut Street at 4th Street - All-way stop
3. Walnut Street at private street access (across from City Hall) - one-way stop
Currently, the intersections of 3m Street and 4th Street are two-way stop controlled stopping the side
street approaches to Walnut Street. The private street intersection currently does not have any
intersection control. The analysis found in this memorandum addresses the review of a potential
need for all.way stops at 3m Street and 4th Street and a one-way stop co'ottol at the private street
access.
Siehl DistaNce
The sight distance at each intersection was evaluated for all approaches. This requires determining
how far a stopped vehicle can see, either direction down a roadway. The speed limit of the
roadway requires certain sight distances for a vehicle to safely cross or turn on to the roadway. It
was found that all approaches to Walnut Street had adequate sight distance for the posted 30 MPH
speed limit.
StOD Si(!n Installation
Traffic control at an intersection is critical to the operation of both intersecting roadways. If
incorrect traffic control is installed for the existing traffic conditions and topographic characteristics
of an intersection, unnecessary delays and crashes could occur. The travelina public. especially
persons not familiar with the area, typically drive based on instinct. Drivers subconsciously
evaluate their surroundings to detennine if a stop sign should or should not be located on an
intersection approach. It is very difficult to detenninc what the correct intersection control should
be; however, the followini factors should be evaluated when determining intersection control:
1. Traffic Conditions
2. Topographic Conditions
3. Human Factors
Based on these conditions and factors, potential intersection control should be evaluated and
detennined. Several techniques have been developed to detennine what type of intersection control
is warranted at specific locations.
l~
, . F.'\WPWrN\1160..61\I11903 memo btw.doc
Minneapolis . St. Cloud . Equal opportunitY E"mployet
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NOU-20-2003 12:09
WSB & RSSOCIRTES INC.
7632877170 P.03/03
.
Honorable Mllyor and City COllncil
City of Mo"ticeUo
November 20, 2003
PGgelo/2
Studies conducted throuihout the country have concluded that installation of stop signs, where not
warranted or justified, can cause additional crashes and create enforcement problems for local
officials. In addition, studies have concluded that the stop signs, as a speed reduction measure, do
not work. In fact, it has been found that speeds near intersections will actually increase.
Analvsis
Currently there are an estimated 4,000 vehicles per day on Walnut Street, north of 5th Street. This
number has increased from 2,850 vehicles in the year 2000. This, primarily, is a reflection of the
opening of the new City Hall and Community Center. In 2000, 4th Street had approximately 1,800
vehicles per day and is estimated to have approximately 2,500 vehicles per day in 2002. There is
not any current traffic count data available for 3rd Street.
Although a crash investigation was not completed at these intersections, conversations with local
officials concluded that there have been several close calls at both intersections of 3rd Street and 4th
Street.
.
Field observations of intersection operations found that several vehicles on Walnut Street were
slowing down as they approached 3m Street or 4th Street when vehicles were waiting on these
streets. This indicates that traffic on Walnut Street is expecting that they may need to stop at either
or both ofthese intersections. In addition. the intersection of Walnut Street and 6th Street is
currently all-way stop controlled. The traffic volumes and topography at 6th Street is similar to that
at 3rd Street and 4lb Street; therefore, a "consistency" issue arises with vehicles traveling on Walnut
Street not understanding what the potential traffic control may be.
The private street access to Walnut Street across from City Hall is currently not controlled. With
the amount of traffic on Walnut Street, this private street approach should have a stop sign
controlling traffic entering onto Walnut Street. This will provide the safest condition for traffic on
both Walnut Street and the private street access.
Recommendations
Based on this review it would, therefore, be recommended that:
1. An all-way stop be installed at Walnut Street and 3rd Street.
2. An aU-way stop be installed at Walnut Street and 4th Street.
3. A one-way stop (stopping the private street) be installed at the street across from City
Hall.
4. Signs be installed along Walnut Street indicating a traffic control change has occurred
for a period of approximately two weeks after the stop signs have been installed.
If you have any questions or require any additional information, or want to make any
recommendations on this analysis, please call me at 763-287-7183.
cc: Bret Weiss, WSB & Associates, Inc.
.
13
F;\WPWIMI /60-6/ lJ / 190J mel7lO lHtW.doc
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