City Council Minutes 04-08-2024REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, April 8, 2024 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Charlotte Gabler, Tracy Hinz, Lee Martie, and Sam Murdoff
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Arbor Day Proclamation
• Mayor Hilgart read the Arbor Day Proclamation.
C. Approval of Agenda
Councilmember Hinz moved for approval of the agenda. Councilmember
Gabler seconded the motion. Motion carried unanimously.
D. Approval of Meeting Minutes
• Special Meeting Minutes from March 25, 2024
• Regular Meeting Minutes from March 25, 2024
Councilmember Gabler moved for approval the minutes. Councilmember
Murdoff seconded the motion. Motion carried unanimously.
E. Citizen Comments
None.
F. Public Service Announcements
Haley Foster, Communications & Marketing Specialist, noted the
following public announcements:
• Spring Wine Sale
• Spring Hydrant Flushing
• Spring Cemetery Clean Up
• Spring Leaf Pick Up
• Spring Tree Sale
• Arbor Day Giveaway
• Walk & Roll
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G. Council Liaison Updates
• Economic Development Authority (EDA) — Councilmember Hinz gave an
update on the meeting held March 27. The EDA adopted resolution
supporting the Wright County Economic Development Partnership and
considered a business subsidy pre -application proposal from Fairfield
Marriott Hotel.
• Parks, Arts, and Recreation Commission — Councilmember Gabler
commented on the meeting held March 28. PARC elected officers, appointed
a subcommittee for pickleball planning, and heard updates from MontiArts,
the Monticello Community Center, and the Parks & Recreation Director.
• Planning Commission — Councilmember Gabler provided an update of the
workshop and regular meeting held April 2. The workshop was held prior to
the regular meeting on a concept stage PUD for a multi -use development.
There was a public hearing on the regular meeting agenda regarding the
flood plain ordinance and it was continued in order for staff to mail notice to
property owners.
G. Department Updates
• Downtown Project Update — Matt Leonard, Public Works Director/City
Engineer, gave an update on the status of the downtown project.
2. Consent Agenda:
Councilmember Murdoff moved for approval of the Consent Agenda. Councilmember
Martie seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a total of $1,326,794.46.
B. Consideration of approving new hires and departures for City departments.
Action taken: Approved new hires for Monticello Community Center (MCC) and
Water Department and approved terminations for MCC.
C. Consideration of approving the sale/disposal of surplus city property. Action
taken: No report this cycle.
D. Consideration of adopting Resolution 2024-27 accepting donation of $2,000
from the Monticello Lions for Fire Department gear dryer. Action taken:
Adopted Resolution 2024-27 accepting the donation.
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E. Consideration of approving a temporary liquor license for the VFW Post 8731 for
Party in the Park on July 11, 2024. Action taken: Approved the temporary liquor
license for VFW.
F. Consideration of approving a special event permit and temporary liquor license
and gambling permit for Church of St. Henry for their annual parish festival on
August 24 and 25, 2024. Action taken: Approved the special event permit,
temporary liquor license and gambling permit for Church of St. Henry.
G. Consideration of adopting Resolution 2024-34 approving a gambling premise
permit for the Monticello Lions at Buffalo Wild Wings, 9221 Cedar Street. Action
taken: Adopted Resolution 2024-34 approving the gambling premise permit for
Monticello Lions.
H. Consideration of adopting Resolution 2024-29 declaring the official intent of the
City of Monticello to reimburse certain expenditures from the proceeds of bonds
to be issued by the City for Cedar Street South Improvements. Action taken:
Adopted Resolution 2024-29 regarding reimbursement of bonds for Cedar
Street South Improvements.
Consideration of adopting Resolution 2024-30 approving the final plat and
development contract for Big River 445, adopting Resolution 2024-31 approving
assessments related to the plat of Big River 445, adopting Resolution 2024-32
approving a Final Stage PUD for Big River 4451 and adopting Resolution 2024-33
and Ordinance 823 establishing the Big River Planned Unit Development District.
Applicant: Division 25, LLC Action taken: Adopted Resolution 2024-30 approving
final plat of Big River 445 based on findings in resolution and subject to
conditions in Exhibit Z; adopted Resolution 2024-31 approving assessments
related to the plat of Big River 445; adopted Resolution 2024-32 approving
Final Stage PUD for Lot 1 and 2, Block 1 of Big River 445 based on findings in
resolution and subject to conditions in Exhibit Z; and adopted Resolution 2024-
33 and Ordinance 823 establishing Big River Planned Unit Development
District.
J. Consideration of suspending nuisance enforcement per City Code 91.06 for any
violation of City Code 91.04 (16)(b)-(c) from May 1-31, 2024, in recognition of
"No Mow May". Action taken: Approved suspending nuisance enforcement
from May 1— 31, 2024.
K. Consideration of authorizing First Amendment to the Lease Agreement with
Preferred Title for storage; 2-year extension for property located at 119 3,d
Street East (215 Cedar Street). Action taken: Approved the First Amendment to
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the Lease Agreement with Preferred Title for property at 119 3rd Street East
(215 Cedar Street).
3. Public Hearings:
4. Regular Agenda:
A. Consideration of adopting Resolution 2024-28 accepting bids and awarding the
Broadway Street Roadway and Utility Improvement Project and 7t" Street
Retaining Wall, Rectangular Rapid Flashing Beacon (RRFB) and Sidewalk
Improvement Project to Valley Paving Inc. in the amount of $2,780,717.60
Matt Leonard presented the improvement project and noted that staff
recommended accepting bids and awarding the project to Valley Paving Inc. The
project includes Broadway Street pavement preservation, RRFB installation at
Cedar Street and Broadway Street, trail lighting, medians, traffic control, 7tn
Street retaining wall replacement, sidewalk installation on north side of 7tn
Street, RRFB installation at 7t" Street and Walnut Street, and the Prairie Center
Parking Lot.
A total of six bids were received and the low bid was from Valley Paving Inc. The
project will commence right away. The Broadway East project shall be
substantially complete prior to June 27, 2024, and the remainder of the project
by August 2, 2024. The final assessment hearing is anticipated to be in
September 2024.
There was minimal discussion.
Councilmember Gabler moved to adopt Resolution 2024-28 awarding the
Broadway Street Roadway and Utility Improvement Project and 7t" Street
Retaining Wall, Rectangular Rapid Flashing Beacon (RRFB) and Sidewalk
Improvement to Valley Paving Inc. Councilmember Murdoff seconded the
motion. Motion carried unanimously.
5. Adjournment:
The meeting was adjourned at 7:04 p.m.
Recorder: Jennifer Schreibdlx
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Attes: J
*City Administrator
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