City Council Minutes 05-28-2024REGULAR MEETING — MONTICELLO CITY COUNCIL
Tuesday, May 28, 2024 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Charlotte Gabler, Tracy Hinz, and Lee Martie
Absent: Sam Murdoff
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Martie motioned to approve of the agenda. Councilmember
Hinz seconded the motion. Motion carried unanimously.
C. Approval of Meeting Minutes
• Regular Meeting Minutes from May 13, 2024
Councilmember Hinz moved to approve the minutes. Councilmember Martie
seconded the motion. Motion carried unanimously.
D. Citizen Comments
None.
E. Public Service Announcements
➢ Rachel Leonard, City Administrator, noted the following public
announcements:
• No Mow May
• Watering & Restrictions
• Curfew Reminder
• Walk & Roll
• MCC Summer Hours
• Bubble & Foam Party
• Movies in the Park
F. Council Liaison Updates
• Economic Development Authority (EDA) — Councilmember Hinz gave an
update of the meeting held May 22, 2024. The EDA discussed the Purchase
Agreement and Interfund Loan for 118 Broadway E.
City Council Minutes: May 28, 2024 Page 1 15
• Parks, Art, and Recreation Commission — Councilmember Gabler gave an
update of the meeting held May 23, 2024. The commission discussed the
following items: Davey tree inventory analysis; West Bridge Park project;
Haven Ridge West trail; and turf to prairie. They also received updates from
MontiArts and MCC.
G. Department Updates
• Finance Update — Liz Lindrud, Finance Manager, presented an update of last
year's activities in the Finance Department.
• Construction Update — Matt Leonard, Public Works Director/City Engineer,
gave an update on current construction projects.
2. Consent Agenda:
Councilmember Martie moved to adopt the Consent Agenda. Councilmember Hinz
seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a total of $834,317.38.
B. Consideration of approving new hires and departures for City departments.
Action taken: Approved new hires for the Building Department, Monticello
Community Center, Parks Department, and Streets Department.
C. Consideration of approving the sale/disposal of surplus city property. Action
taken: No report this cycle.
D. Consideration of approving a temporary liquor license for Central Minnesota
Jobs and Training Services, Inc. for an open house to be held on October 9, 2024,
at 406 East 7t" Street. Action taken: Temporary liquor license was approved.
E. Consideration of approving a temporary liquor license for the Monticello Lions
for Riverfest celebration on July 13 and July 14, 2024. Action taken: Temporary
liquor license was approved.
F. Consideration of not waiving monetary limits on municipal tort liability
established by Minnesota Statutes. Action taken: Monetary limits were not
waived.
G. Consideration of authorizing a lease agreement with Civil Engineering Site
Design, LLC for 1,140 square feet of the former DMV office building located at
119 3rd Street East. Action taken: Approved the lease agreement with Civil
Engineering Site Design, LLC.
City Council Minutes: May 28, 2024 Page 2 15
H. Consideration of adopting Resolution 2024-43 calling for a public hearing on the
proposed Modification of Tax Increment Financing District No. 1-42 within the
Central Monticello Redevelopment Project No. 1, and approving the Amended
and Restated Tax Increment Financing Plan for the District. Action taken: Public
hearing was set for June 24, 2024.
I. Consideration of approving a request for Conditional Use Permit (CUP) for
accessory structures exceeding 1,200 square feet in the R-1, Single -Family
Residential District. Applicant: Ben Holland. Action taken: Approved the
Conditional Use Permit based on findings in Resolution PC-2024-013 and
subject to conditions in Exhibit Z.
J. Consideration of amending the Conditional Use Permit (CUP) for a Planned Unit
Development (PUD) for a restaurant with drive thru in a B-4, Regional Business
zoning district. Applicant: Westwood Professional Services o/b/o CA Commercial
Development (Panera). Action taken: Approved the amendment to Conditional
Use Permit based on findings in Resolution PC-2024-015 and subject to
conditions in Exhibit Z.
K. Consideration of amending a Conditional Use Permit (CUP) for electric vehicle
charging stations as an accessory use in the B-3, Highway Business District.
Applicant: Doug Walkup. Action taken: Approved amendment to Conditional
Use Permit based on findings in Resolution PC-2024-014 and subject to
conditions in Exhibit Z.
L. Consideration of adopting Resolution 2024-44 approving a Planned Unit
Development (PUD) adjustment for additional amenities at Savanna
Vista/Monticello Lakes PUD. Applicant: Monticello Lakes, LLC. Action taken:
Adopted Resolution 2024-44 approving PUD adjustment based on findings in
said resolution and subject to the conditions in Exhibit Z.
M. Consideration to acknowledge receipt of a petition for annexation from Classics
on Broadway, LLC and Mike Schneider and to proceed to verification of
compliance with the Joint Resolution for Orderly Annexation. Action taken:
Accepted receipt of petition for annexation from Classics on Broadway, LLC and
Mike Schneider and authorized staff to proceed with verification of compliance
with the Joint Resolution for Orderly Annexation.
N. Consideration of approving a lease with Monticello School District 882 for the
2024-2025 school year to serve kindergarten through fifth grade at the Bertram
Chain of Lakes Regional Park share maintenance shed. Action taken: Approved
the lease agreement with Monticello School District 882.
City Council Minutes: May 28, 2024 Page 3 1 5
3. Public Hearings:
4. Begular Agenda:
A. Consideration of acce t� ink the 2023 Annual Comprehensive Financial Report
Bonnie Schweiger, Abdo, presented the 2023 Annual Comprehensive Financial
Report. Ms. Schweiger noted that the results showed no instances of
noncompliance for both Minnesota Legal Compliance standards and Single Audit
Report standards. She then reviewed General Fund Balances, including revenue
and expenditures, and showed comparisons to other comparable cities.
There was minimal discussion by City Council.
Councilmember Gabler moved to accept the 2023 Annual Comprehensive
Financial Report. Councilmember Martie seconded the motion. Motion carried
unanimously.
5. Additional Discussion:
• Old Chamber Building, 205 Pine Street
At the May 28, 2024, City Council meeting, Mayor Hilgart requested that staff look
into options for the Old Chamber Building located at 205 Pine Street.
Rachel Leonard, City Administrator, presented options to the City Council. The
options included: retain ownership and leave vacant; retain ownership and allow a
temporary use; demolish the building and retain ownership of the property; or sell
the building for removal and retain the property. Ms. Leonard noted that staffs
recommendation is to retain ownership and allow a temporary use.
After some discussion, there was consensus of the City Council that the city retain
the property and that staff continue to research any possible use of the building
and/or demolish of the building.
• Let's Chalk
At the May 28, 2024, City Council meeting, Mayor Hilgart requested discussion on
the Let's Chalk event around whether the event should be a City event or an event
that is organized privately and approved by special event permit. Mayor Hilgart
updated the City Council and noted that he would organize the event privately and it
will be funded with donations.
After minimal discussion, there was consensus of the City Council that the event will
be operated as a private event through a special event permit application.
City Council Minutes: May 28, 2024 Page 4 1 5
6. Adiournment:
The meeting was adjourned at 7:45 p.m.
Recorder: Jennifer Schreiber,
d
A P
Attest:
City Administrator
City Council Minutes: May 28, 2024 Page 5 1 5