City Council Minutes 07-22-2024REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, July 22, 2024 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Charlotte Gabler, Tracy Hinz, and Lee Martie
Absent: Sam Murdoff
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Gabler moved to approve the agenda. Councilmember Martie
seconded the motion. Motion carried unanimously.
C. Approval of Meeting Minutes
• Special Meeting Minutes from July 8, 2024
• Regular Meeting Minutes from July 8, 2024
Councilmember Hinz moved to approve the minutes. Councilmember Martie
seconded the motion. Motion carried unanimously.
D. Citizen Comments
Jacob Hatfield, Pastor at Grace Bible Church, addressed the City Council about a
special event permit for the Wright Sherburne Pride Festival. He noted that the
agenda report Comprehensive Plan Impact noted that the event aligned with the
City's vision. He wanted to gain a better understanding of the City's vision and
how the event aligns with it.
Staff will contact Pastor Hatfield and provide an update at a later date.
E. Public Service Announcements
• Jennifer Schreiber, City Clerk, noted the following announcements:
- Music on the Mississippi
- Movie in the Park
- Primary Election
F. Council Liaison Updates
• Economic Development Authority (EDA) — Councilmember Hinz gave an
update of the workshop help July 10 to discuss Block 34 development and
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budget review. She also commented on the regular meeting where the group
reviewed a GMEF pre -application and authorized Block 34 RFI.
• 1-94 Coalition — Councilmember Gabler noted that they received State and
Federal updates, and they discussed the 1-94 groundbreaking.
G. Department Updates
• Parks, Arts, and Recreation Department Updates —Torn Pawelk, Parks &
Recreation Director, presented the annual report for his department.
• Construction Update — Matt Leonard gave an update on current construction
projects.
2. Consent Ajeenda:
Councilmember Martie moved to approve the Consent Agenda excluding item 2P.
Councilmember Gabler seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a total of $2,140,706.62.
B. Consideration of approving new hires and departures for City departments.
Action taken: Approved terminations for the MCC.
C. Consideration of approving the sale/disposal of surplus city property. Action
taken: No report this cycle.
D. Consideration of adopting Resolution 2024-62 accepting donations totaling
$7,500 for the Farmers Market Power of Produce Kids Club, Music on the
Mississippi, & Movie in the Park events and a donation of $8,000 from the Phillip
LaVallee Memorial Fund for an AED at Bertram Chain of Lakes Athletic Park.
Action taken: Adopted Resolution 2024-62 accepting the donation.
Consideration of adopting Resolution 2024-63 appointing election judges for the
2024 Primary and General Elections. Action taken: Adopted Resolution 2024-63
appointing election judges.
F. Consideration of adopting Resolution 2024-70 relating to the imposition of a
sales and use tax and calling for a Special Election thereon. Action taken:
Adopted Resolution 2024-70 relating to the imposition of a sales and use tax
and calling for a special election.
G. Consideration of approving a temporary gambling permit for a raffle and bingo
to be conducted by the Wright County Ducks Unlimited, Chapter 39 on
September 9, 2024, at the Monticello VFW Post 8731. Action taken: Approved
the temporary gambling permit.
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H. Consideration of approving a special event permit for the Let's Chalk event on
August 23-25, 2024, including the closure of West Bridge Park, a portion of
Walnut Street North & River Street, and a portion of Block 52 public parking lot
and approval of a temporary liquor license for the Monticello Lions for the event.
Applicant: Monticello Chamber of Commerce. Action taken: Approved the
special event permit and temporary liquor license.
I. Consideration of authorizing a payment to the Coalition of Utility Cities (CUC) for
Monticello's share of the 2024-2025 membership dues in the amount of
$42,287. Action taken: Authorized the payment to CUC for dues.
J. Consideration of approving Development Stage Planned Unit Development and
rezoning to Planned Unit Development for a Phased Industrial Self -Storage as
Principal Uses in the 1-2, Heavy Industrial District. Applicant: Tim Flander/Big
Bear Holdings, LLC. Action taken: Adopted Resolution 2024-67 approving a
Development Stage PUD, subject to conditions in Exhibit Z and based on
findings in said resolution.
K. Consideration of approving an Administrative Lot Combination and Conditional
Use Permit for Development Stage Permit for The Pointes at Cedar District for
proposed Commercial Lodging and Restaurants as principal uses in the Populus
Sub -District. Applicant: Ted Thompson o/b/o Monticello Hospitality Group LLC.
Action taken: Adopted Resolution 2024-68 approving an Administrative Lot
Combination combining Lots 3 and 4, Deephaven 3 into a single parcel, subject
to conditions in Exhibit Z and based on findings in said resolution, and adopted
Resolution 2024-69 approving a Conditional Use Permit for Development Stage
PCD Permit, including trail and public cross parking easement, subject to
conditions in Exhibit Z and based on findings in said resolution.
Consideration of approving an amendment to the Monticello City Code, Title XV:
Land Usage, Chapter 153: Zoning Ordinance, Section 153.0102 — Definitions,
153.028 — Specific Review Procedures & Requirements, 153.090 — Use Table, &
153.091— Use Specific Standard related to Contractor's Yard — Temporary, and
Extraction of Minerals/Materials as Principal Interim Uses including Definitions,
Use -Specific Standards, and other regulations as necessary to define and limit
the intent or application of the proposed amendment. Applicant: City of
Monticello. Action taken: Adopted Ordinance 830 amending Monticello City
Code Section 153.012, 153.028, 153.090 and 153.091 based on findings in
Resolution No. PC-2024-22.
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M. Consideration of authorizing Braun Intertec to provide geotechnical services for
the construction of a water treatment plant at a total cost of $18,595. Action
taken: Contract with Braun Intertec was approved.
N. Consideration of authorizing impact studies and the approval of an escrow
agreement with Frattalone Companies, Inc. Action taken: Authorized
agreements with AE2S and Bolton and Menk, Inc. for the development of
utility impact studies and approved an escrow agreement with Frattalone
Companies, Inc.
O. Consideration of adopting Resolution 2024-64 accepting improvements and
authorizing final payment of $54,724.96 to Automatic Systems, Inc. for the 2021
SCADA Improvements project. Action taken: Adopted Resolution 2024-64
accepting the improvements and authorizing final payment.
P. Consideration of approving the purchase of right-of-way for the School
Boulevard Improvements project and authorizing the Finance Director to make
payment of such claims. Action taken: ITEM WAS REMOVED FROM THE
CONSENT AGENDA.
Q. Consideration of approving a professional services agreement with WSB for a
feasibility study for Mississippi River and Otter Creek Restoration in the amount
of $25,500. Action taken: Approved the contract with WSB.
2A. Consideration of items removed from the consent ajeenda for discussion
P. Consideration of approving the purchase of right-of-way for the School Boulevard
Improvements Project and authorizing the Finance Director to make payment of
such claims.
Councilmember Lee Martie removed the item to thank Mayor Hilgart for his
efforts in facilitating an easement with one of the property owners.
Councilmember Martie moved to approve the purchase of right-of-way.
Councilmember Hinz seconded the motion. Motion carried unanimously.
3. Public Hearings:
A. PUBLIC HEARING: Consideration of adopting Resolution 2024-66 approving
vacation of drainage and utilitv easements as legally described for a portion of
Deeohaven 3
Angela Schumann, Community Development Director, presented the item and
noted that the vacation of drainage and utility easements within the plat of
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Deephaven 3 is needed to facilitate the combination of two lots into a single
development parcel.
Mayor Hilgart opened the public hearing. There was no public testimony. Mayor
Hilgart closed the public hearing.
Councilmember Gabler moved to adopt Resolution 2024-66 approving the
vacation. Councilmember Martie seconded the motion. Motion carried
unanimously.
B. PUBLIC HEARING: Consideration of Tax Abatement Agreement with Monticello
Hospitalitv Group, LLC in support of a 98-room Fairfield by Marriott Hotel and
associated restaurants development proposal
Jim Thares, Economic Development Manager, presented the agreement. The
developer proposed a 98-room hotel with two restaurants and requested tax
abatement to fill a financing gap. The request was for a 10-year tax abatement
from the City. In addition, the developer is asking Wright County to consider a
similar Tax Abatement assistance request.
Staff noted support of tax abatement for the project and noted the Northland
Securities analysis, the findings of the EDA commissioned Hotel Market Study,
alignment with Monticello 2040 and The Pointes at Cedar Small Area Plan, and
its consistency with the City's adopted Tax Abatement Policy goals.
There was little discussion amount City Council.
Councilmember Hinz moved to adopt Resolution 2024-65 authorizing a 10-year
tax abatement. Councilmember Martie seconded the motion. Motion carried
unanimously.
4. Regular Agenda:
S. Adiournment:
The meeting was adjourned at 7:42 p.m.
Recorder: Jennifer SchreibE
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