City Council Minutes 08-12-2024REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, August 12, 2024 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Charlotte Gabler, Tracy Hinz, and Lee Martie
Absent: Sam Murdoff
1. General Business
A. Call to Order & Pledee of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Martie moved approval of the agenda. Councilmember Hinz
seconded the motion. Motion carried unanimously.
C. Approval of Meeting Minutes
• Regular Meeting Minutes from July 22, 2024
Councilmember Gabler moved approval of the meeting minutes.
Councilmember Martie seconded the motion. Motion carried unanimously.
D. Citizen Comments
None.
E. Public Service Announcements
• Wright County Sheriffs Office Quarterly Update— Lieutenant Jeff
McMackins presented the second quarter report.
• Rachel Leonard, City Administrator, noted the Primary Election on August 13,
2024. She mentioned that the MCC gymnasium and walking track will be
closed. August 13 is also the last day for candidate filing.
F. Council Liaison Updates
• Economic Development Authority (EDA) — Councilmember Hinz provided an
update of the meeting held July 24, 2024. The group reviewed the GMEF loan
for Hair Obsession and the Block 34 RFI that will be sent to developers.
• Central Mississippi River Regional Planning Partnership (CMRP) — Mayor
Hilgart noted that the CMRP took the following action: approved and signed
the contract with Flaherty & Hood; authorized staff to sign articles of
incorporation for the new CMRP non-profit; reviewed by-laws for future
City Council Minutes: August 12, 2024 Page 1 14
adoption. They also received an update on the PEL Study which is anticipated
to be concluded in early 2025.
• Parks, Arts & Recreation Commission (PARC) — Councilmember Gabler noted
that the commission approved the Haven Ridge preliminary plat park
dedication, reviewed the park system master plan, and reviewed a proposed
skate park. There were also updates from City staff.
• Industrial and Economic Development Commission (IEDC) — Councilmember
Murdoff commented on the meeting held August 7, 2024. The meeting was
primarily regarding the business retention expansion program. They
reviewed eleven businesses that will be coming to Monticello.
• 1-94 Coalition — Councilmember Gabler noted that the groundbreaking for
the 1-94 project is Friday, August 16.
• Planning Commission — Councilmember Gabler gave an update of the
meeting held August 6, 2024. The Commission held three public hearings:
Camping World which was tabled; Haven Ridge West; and City Code
amendments related to Planned Unit Developments.
G. Department Updates
• FiberNet/Arvig Quarterly Update — Mark Birkholz, Arvig, presented the
second quarter numbers for FiberNet.
• Human Resources Update —Tracy Ergen, Human Resources Manager,
presented her annual update to City Council and public.
• Construction Update — Matt Leonard updated on construction projects.
• Citizen Comment Update — Rachel Leonard gave an update of the citizen
comment on July 22, 2024, regarding the Wright Sherburne Pride event and
the City's role in special event. Ms. Leonard noted that the City Council
approved special events applications based on whether all required
information is received. They do not approve based on the event itself. She
added that events can align with the City's comprehensive plan in the
context that the City is a safe, welcoming place for all people. The goal being
that by safely permitting special events, public spaces will be used to created
a welcoming sense of community.
2. Consent Agenda:
Councilmember Murdoff moved approval of the Consent Agenda. Councilmember
Hinz seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a total of $2,010,616.50.
City Council Minutes: August 12, 2024 Page 2 14
B. Consideration of approving new hires and departures for City departments.
Action taken: Approved the hires for Administration, Development Services,
and Monticello Community Center.
C. Consideration of approving the sale/disposal of surplus city property. Action
taken: No report this cycle.
D. Consideration of adopting Resolution 2024-71 accepting donation of $8,000
from CentraCare Monticello for an AED at Ellison Park. Action taken: Adopted
Resolution 2024-71 accepting the donation.
E. Consideration of approving a temporary charitable gambling permit for Support
the Troops MN to conduct bingo and a raffle on September 28, 2024, at the
American Legion, 304 Elm Street. Action taken: Approved the gambling permit.
Consideration of approving a special event permit for outdoor entertainment,
street closure, exemption from noise ordinance and use of City resources and
approving a temporary liquor license for the American Legion on Saturday,
September 7, 2024. Applicant: American Legion Post 260. Action taken:
Approved the special event permit and the temporary liquor license for
September 7, 2024.
G. Consideration of approving a temporary liquor license for Trinity Lutheran
Church, 449 Broadway Street, for the Fund Raiser for Trinity event to be held at
the church on November 21. 2024. Action taken: Approved the temporary liquor
license.
H. Consideration of adopting Summary Ordinance 830A amending Monticello City
Code XV, Chapter 153.012 — Definitions, 153.028 — Specific Review Procedures &
Requirements, 153.090 — Use Table, and 153.091— Use -Specific Standards
related to Contractor's Yard — Temporary, and Extraction of Minerals/Materials
as Principal and Interim Uses including Definitions and Use -Specific Standards.
Action taken: Adopted Summary Ordinance 830A for publication.
Consideration of adopting Resolution 2024-72 authorizing a Greater Monticello
Enterprise Fund (GMEF) Loan in the amount of $95,000 and Business Subsidy
Agreement for Hair Obsession, LLC-AIC Properties, LLC expansion proposal.
Action taken: Adopted Resolution 2024-72 authorizing the GMEF loan.
J. Consideration of approving a contract with AE Michaels for the replacement of
the carpet at the Great River Regional Library -Monticello for $51,333.80. Action
taken: Approved the contract with AE Michaels.
City Council Minutes: August 12, 2024 Page 3 1 4
K. Consideration of approving a temporary waiver of Construction Activities Noise
regulations, City Code 130.09(3) for Shafer Contracting Co., Inc. for the 1-94
expansion project between Monticello and Albertville. Action taken: Approved
the temporary waiver.
L. Consideration of approving the Phase 2 improvements to Romp & Stomp
playground at the Monticello Community Center for $39,930 through the
Sourcewell cooperative purchasing contract, contingent on receiving final grant
funding. Action taken: Approved the improvements contingent on receiving
final grant funding.
M. Consideration of approving a change order for the Broadway Street Roadway
and Utility Improvement Project and 7t" Street Retaining Wall in the amount of
$60,000. Action taken: Approved the change order.
N. Consideration of approving a request for extension of final plat for Twin Pines
First Addition to February 12, 2025. Action taken: Approving the extension
contingent on: 1) All prior approved conditions and comments are applicable
as shown in Exhibit Z of the February 28, 2022 City Council staff report; 2) The
development contract and PUD agreement are revised and executed to include
language requiring payment of escrows and fees at prevailing rate at the time
of plat recording; 3) All applicable fees and escrows for site development and
building construction shall be paid at the prevailing rate; and 4) Terms and
conditions of the development contract and PUD agreement remain in force
except as noted for fees and escrows.
O. Consideration of approving the purchase of a Cla-Valve from Northwestern
Power Equipment Co., Inc. in the amount of $26,355. Action taken: Approved
the purchase.
3. Adiournment:
The meeting was adjourned at 7:21 p.m.
Recorder:
Jennifer Schreiber�����Ur
Attest
City Ai
City Council Minutes: August 12, 2024 Page 4 14