City Council Minutes 09-09-2024REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, September 9, 2024 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Tracy Hinz, Charlotte Gabler, Lee Martie, and Sam Murdoff
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Martie moved approval of the agenda. Councilmember Hinz
seconded the motion. Motion carried unanimously.
C. Approval of Meeting Minutes
• Special Meeting Minutes from August 26, 2024
• Regular Meeting Minutes from August 26, 2024
Councilmember Gabler moved approval of the minutes. Councilmember Martie
seconded the motion. Motion carried unanimously.
D. Citizen Comments
None.
E. Public Service Announcements
• Jennifer Schreiber, City Clerk, commented on absentee voting that will
commence on September 20, 2024, for the November 5, 2024 General
Election.
F. Council Liaison Updates
• Industrial & Economic Development Committee (IEDC) — Jim Thares,
Economic Development Manager, gave an update of the meeting held
September 3, 2024. The meeting included a presentation from Ron
Hackenmueller, Chief Building Official, on activities over the past year,
including building permit and development trends.
• Planning Commission — Councilmember Gabler gave an update of the
meeting held on September 3, 2024. The Commission took action on an
amendment to Wendy's CUP, zoning amendments regarding enforcement,
City Council Minutes: September 9, 2024 Page 1 14
and an ordinance regarding tree canopies. There was also discussion and
acceptance of the 2024 Housing Workshop Summary.
G. Department Updates
• Senior Center Update — Pam Loidolt, Senior Center Director, presented an
annual update for the Monticello Senior Center.
• Construction Update — Matt Leonard, Public Works Director/City Engineer,
gave an update on current construction projects.
2. Consent Agenda:
Councilmember Murdoff moved approval of the Consent Agenda excluding item G.
Councilmember Hinz seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a total of $763,542.10.
B. Consideration of approving new hires and departures for City departments.
Action taken: Approved the hires for MCC and terminations for MCC and Parks.
C. Consideration of approving the sale/disposal of surplus city property. Action
taken: No report this cycle.
D. Consideration of adopting Resolution 2024-80 revising the list of judges for
Absentee Ballot Board for the November 5, 2024, General Election. Action
taken: Adopted Resolution 2024-80 approving the Absentee Ballot Board.
E. Consideration of approving a contract with Silver Creek Township for 2025-2027
fire protection services. Action taken: Approved the contract with Silver Creek
Township.
F. Consideration of adopting Resolution 2024-81 approving the Final Plat and
Development Agreement for Big River 445 Second Addition and adopting
Resolution 2024-82 approving assessments pursuant to the Development
Contract of Big River Second Addition. Applicant: John Johannson, Big River 445,
LLC. Action taken: Adopted Resolution 2024-81 approving the final plat of Big
River 445 Second Addition and Development Contract for Big River 445 Second
Addition, based on findings in said resolution and subject to the conditions in
Exhibit Z, and further authorizing the Mayor and City Administrator to
negotiate and specify final changes or amendments necessary to more fully
execute the intention of the City Council with respect to the proposed project;
and adopted Resolution 2024-82 adopting assessments pursuant to the
Development Contract of Big River Second Addition.
City Council Minutes: September 9, 2024 Page 2 14
G. Consideration of accepting ownership of the emergency sirens within the city
limits of Monticello. Action taken: ITEM WAS REMOVED FROM THE CONSENT
AGENDA.
H. Consideration of adopting Resolution 2024-83 petitioning for the dissolution of
the Monticello -Big Lake Hospital District to facilitate the property transaction
with CentraCare Health Systems. Action taken: Adopted Resolution 2024-83
petitioning for the dissolution of the Monticello -Big Lake Hospital District.
Consideration of adopting Resolution 2024-84 restricting on -street parking on
School Boulevard from Highway 25 to Country Lane. Action taken: Adopted
Resolution 2024-84 restricting parking.
Consideration of adopting Resolution 2024-85 accepting improvements and
authorizing final payment of $37,966.38 to Design Electric, Inc. for the Flashing
Yellow Arrow (FYA) Upgrades Project. Action taken: Adopted Resolution 2024-
85 accepting final payment to Design Electric, Inc.
K. Consideration of adopting Resolution 2024-86 accepting improvements and
authorizing final payment of $43,081.52 to New Look Contracting, Inc. for the
School Boulevard Safe Routes to School (SRTS) Project. Action taken: Adopted
Resolution 2024-86 accepting final payment to New Look Contracting, Inc.
2A. Consideration of items removed from the consent agenda for discussion
G. Consideration of accepting ownership of the emergency sirens within the city
limits of Monticello
Councilmember Murdoff removed the item and expressed his concern that the
sirens are not needed. They have their purpose, but they offer little benefit. He
added that he doesn't see the benefit of the expense.
Councilmember Gabler moved to adopt Resolution 2024-87 accepting the
donation and ownership of emergency sirens. Councilmember Martie
seconded the motion. Motion carried 4-1; Councilmember Murdoff voted
against for concerns listed above.
3. Public Hearings
4. ee ular Agenda
4A. Consideration of approving the replacement of West Bridge Park plavground
equipment for $651,946.99 through the Sourcewell cooperative purchasing
contract and a related transfer of $402,000 from the Deputy Registrar Fund to
the Park & Pathwav Fund
City Council Minutes: September 9, 2024 Page 3 1 4
Tom Pawelk, Parks & Recreation Director, presented the item. Mr. Pawelk gave a
brief overview of the history of the project and the process to obtain the final
decision on the proposed equipment.
To fund the project, Mr. Pawelk noted that the Monticello Lions have pledged or
committed $250,000 toward the project and that funds will also be transferred
from the DMV.
Mayor Hilgart and City Council thanked the Monticello Lions for their donation.
They also expressed their support for the project.
There was no further discussion.
Councilmember Murdoff moved approval of the replacement of playground
equipment for $651,946.99 and a related transfer of $402,000 from the Deputy
Registrar Fund to the Park & Pathway Fund. Councilmember Martie seconded
the motion. Motion carried unanimously.
5. Adiournment:
The meeting was adjourned at 7:24 p.m.
Recorder: Jennifer Schreib r
Attest:
Aol ItA AA -
City Administra or V F
City Council Minutes: September 9, 2024 Page 4 14