City Council Minutes 10-14-2024MINUTES
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, October 14, 2024 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Tracy Hinz, Charlotte Gabler, Lee Martie, and Sam Murdoff
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Martie moved approval of the agenda. Councilmember
Murdoff seconded the motion. Motion carried unanimously.
C. Approval of Meeting Minutes
• Special Meeting Minutes from September 9, 2024
• Special Meeting Minutes from September 23, 2024
• Workshop Minutes from September 23, 2024
• Regular Meeting Minutes from September 23, 2024
• Special Meeting Minutes from October 1, 2024
Councilmember Hinz moved approval of the minutes. Councilmember Gabler
seconded the motion. Motion carried unanimously.
D. Citizen Comments
Carrie Liddicoat, 9621 Mill Trail Lane, spoke in support of the proposed half cent
sales tax and the projects that it would fund.
John Miller, Monticello Resident, addressed the City Council on the harm that
the Xcel Nuclear Plant imposes. He spoke on their business practices, the tritium
leak, safety concerns, and other issues. He distributed a handout and proposed a
series of questions for Xcel Energy for the City Council to review. These questions
relate to the allowance of radioactive water to evaporate, the tritium leak and
detection, their license extension, testing of sediment outside of the plant, and
studies on cancer.
As the City Council's process, these comments are forwarded to staff for further
study and/or information.
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E. Public Service Announcements
• Jennifer Schreiber, City Clerk, noted that direct balloting begins Friday,
October 18 for the November 5 General Election.
F. Council liaison Updates
• Planning Commission — Councilmember Gabler noted that the Planning
Commission held a joint meeting with City Council to discuss the cannabis
ordinance. She also updated on the regular meeting held October 1.
• Economic Development Authority (EDA) — Councilmember Hinz gave an
update of the meeting held October 8 where they considered tax abatement
for Grand Stay Hotel and an amended development contract for Block 52
Holdings.
G. Department Updates
• Construction Update — Matt Leonard, Public Works Director/City Engineer,
gave an update on current construction projects.
2. Consent Agenda:
Councilmember Murdoff moved approval of the Consent Agenda excluding H & K.
Councilmember Hinz seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a total of $2,140,634.55.
B. Consideration of approving new hires and departures for City departments.
Action taken: Approved the hires for the DMV and Monticello Community
Center.
C. Consideration of approving the sale/disposal of surplus city property. Action
taken: No report this cycle.
D. Consideration of adopting Resolution 2024-93 accepting a donation of $5,000
from Cargill for the Monticello Community Center Romp & Stomp. Action taken:
Adopted Resolution 2024-93 accepting the donation.
E. Consideration of adopting Resolution 2024-94 approving the issuance of a lawful
off -site gambling permit for the Monticello Lions for purse bingo at the American
Legion Post 260 on November 9, 2024. Action taken: Adopted Resolution 2024-
94 approving the gambling permit.
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F. Consideration of accepting the 2024 Housing Workshop Summary as an
Addendum to the 2023 Housing Needs and Market Demand Report. Action
taken: Accepted the 2024 Housing Workshop Summary.
G. Consideration of authorizing the purchase of a 2024 Ford Truck Ranger from
Morrie's Auto Group for a total price of $36,972 plus applicable taxes and fees
for the Building Department. Action taken: The truck purchase was approved
for a total price of $36,972 plus applicable taxes and fees.
H. Consideration of approving a contract with HCM Architects for $44,405 to
analyze and develop a master plan for city hall, council chambers, community
center, exterior parking and accessibility and to investigate water intrusion
issues at the Monticello Community Center. Action taken: ITEM WAS REMOVED
FROM THE CONSENT AGENDA.
Consideration of authorizing Traut Companies to install test holes for
investigating future public water supply well locations as part of the water
treatment plant project at a total cost of $59,100. Action taken: Approved the
contract with Traut Companies.
Consideration of authorizing out of state travel to attend Transportation
Research Board Meeting in Washington D.C. Action taken: Authorized out of
state travel for the Public Works Director/City Engineer.
K. Consideration of approving a change order for the Monticello Downtown
Roadway & Pedestrian Project, City Project 22CO05 for the installation of
electrical conduits for private services for the Downtown change order for
undergrounding electric services in the amount of $29,211. Action taken: ITEM
WAS REMOVED FROM THE CONSENT AGENDA.
L. Consideration of adopting Resolution 2024-95 accepting the feasibility report
and setting a public hearing for November 12, 2024, for the School Boulevard
Intersection Improvement Project. Action taken: Adopted the resolution
accepting the feasibility report and set public hearing for November 12, 2024.
M. Consideration of approving a contract with S2 Service for the resurfacing of
floors and walls in the men's and women's locker rooms at the Monticello
Community Center in the amount of $15,000.02. Action taken: Approved the
contract with S2 Service in the amount of $15,000.02 as well as the reallocation
of budgeted dollars for the community center shower valve contract.
N. Consideration of approving a Deferred Assessment Agreement with the
Economic Development Authority for 14.16-acre parcel along 71" Street West
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and approving a reimbursement to the EDA for prior paid assessments for the
parcel in the amount of $127,185.66. Action taken: Approved the deferred
assessment agreement with the EDA and the reimbursement of prior paid
assessments.
2A. Consideration of items removed from the consent agenda for discussion
H. Consideration of approving a contract with HCM Architects for $44,405 to
analyze and develop a master plan for city hall, council chambers, community
center, exterior parking and accessibility and to investigate water intrusion issues
at the Monticello Community Center.
Councilmember Gabler removed the item and questioned why there was only
one quote. Matt Leonard, Public Works Director/City Engineer, responded that
you can obtain just one quote for professional services. He added that HCM
Architects was the firm that assisted with the repair of the front door entrance,
so they are familiar with the building and have all the plans.
Councilmember Gabler moved to approve the contract with the amendment
that the cost is not to exceed $44,405. Councilmember Murdoff seconded the
motion. Motion carried unanimously.
K. Consideration of approving a change order for the Monticello Downtown
Roadway & Pedestrian Project, City Project 22CO05 for the installation of
electrical conduits for private services for the Downtown change order for
undergrounding electrical services in the amount of $29,211
Councilmember Murdoff removed the item and questioned why this wasn't
included in the original bid document. Matt Leonard responded that the
installation of electrical conduits was shown in the plans for the private
businesses for the contractor to install. However, the unit numbers were not
included in the bid documents for the installation.
Councilmember Murdoff moved to approve the change order. Councilmember
Hinz seconded the motion. Motion carried unanimously.
3. Public Hearings
4. egular A enda
4A. Consideration of approving a process for payment of bills between the regularly
scheduled December 9, 2204, and January 13, 2025 City Council meetings
Sarah Rathlisberger, Finance Director, noted that there are five weeks between
the last Council meeting in December and the first Council meeting in January.
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The Council can either set a special meeting to pay bills during this time period
or authorize the Finance Director and City Administrator to pay claims. A copy of
the paid bills will be included in the January 13, 2025, meeting.
Councilmember Hinz moved to authorize the Finance Director and City
Administrator to pay claims between the December 9, 2024, and January 13,
2025, City Council meetings. Councilmember Murdoff seconded the motion.
Motion carried unanimously.
4B. Consideration of approving an amendment and extension to the Monticello
Orderlv Annexation Agreement between the Citv of Monticello, Monticello
Township, and Wright County
Rachel Leonard, City Administrator, provided an overview of the current
annexation agreement that has been in place since 2004, and the new
agreement proposed for adoption. The current agreement expires January 1,
2025.
The City of Monticello and Monticello Township collaborated on identifying and
discussing potential adjustments. Both parties agreed on the proposed draft
agreement. Monticello Township approved the agreement at their board
meeting on October 7, 2024. Once approved by the City, the agreement will be
forwarded to Wright County Board for consideration.
Councilmember Martie moved approval of the amendments and extension of
the Monticello Orderly Annexation Agreement. Councilmember Gabler
seconded the motion. Motion carried unanimously.
Adiournment:
The meeting was adjourned at 7:18 p.m.
Recorder: Jennifer Schreibe
Attest: _
City Admini rator
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